how to write address when writing application letter

How to address a cover letter | with examples

The way you start your cover letter counts.

It’s the first thing a hiring manager sees when they open your application so you need to make them excited to peek into your CV .

In our guide, we’ll show you the ropes on how to address your cover letter, and even teach you how to find the recruiter or hiring manager’s name for maximum impact.

CV templates 

Address the hiring manager or recruiter directly

Address the hiring manager or recruiter by name to start building a rapport with them.

Something simple like, “Hi Lucy” will do the trick.

According to recent research , simply seeing your own name can trigger a strong response in the brain. So, be sure to do this, to captivate the recruiter’s attention.

How to find the recruiter or hiring manager’s name

You may be wondering, “How do I figure out their name?”

There are several ways to find out the name of the person handling the job opening, which we’ll look at below.

When you’re reading a job advert, you’ll sometimes find the name and email address of the person you need to get in touch with directly in the ad.

Look out for the section that says “For enquiries” or “Contact person”.

For example, the advert might say something like:

“For more info, please contact Susan Wright at [email protected].”

Usually, this person manages that job vacancy.

If you see this information, it’s your lucky day – job adverts are the simplest way to find the correct name.

Company website

If you can’t find the recruiter’s name on the job advert , and you’re applying for a job directly via a company, check out their website.

Keep an eye out for a “Who We Are” , “About Us” or “Our Team” section.

Here, you’ll usually be able to find the info about the people who work there, including the head of the department or hiring team connected to the position you’re applying for.

Look at the people’s profiles to get the one that fits your job’s department.

If you have trouble finding it directly, use the search bar on the company’s website and type in “Head of [Department Name]” or “HR Manager”.

You could also run a Google search for “[Company name] + team” for a quick way of finding an About Page for a particular team or department.

LinkedIn is one of the best ways to find a hiring manager or recruiter because millions of them are registered on the platform.

Firstly, ascertain the company that posted the position and the team it’s connected with from the information provided in the job advert.

When you know the department and organisation, head over to LinkedIn . Here, you can use the search bar to look for the company name, department or job title associated with the job opening.

Let’s say you’re applying for a marketing vacancy at Tesco. You can search for “Marketing Manager” in the search bar like this:

Once the search results appear, click the “People” filter button to narrow down your findings further so that you’re only seeing people (and not companies or groups).

Then make sure you choose your target company under “Current Company” – this ensures you only view people who are current employees.

You will need to type the name of the company into the text box like this:

Click on the name of the company you typed in. In this case, it’s “Tesco.”

Then hit the blue “Show results” button.

And examine the profiles that come up.

You’ll be able to find the person handling the job applications by looking for titles such as “recruitment manager” or “team leader” .

And once you view their profiles you may even be able to get hold of their phone number or email address.

Contact info

Here is how you can find a person’s email address via the contact details, if they have entered them.

Click on their profile then seek out the “Contact info” section.

This sits under their profile picture and headline.

If the user has made their contact info visible, you’ll see it here.

About section

Often, you can locate additional contact info, such as email addresses, in the “About” or “Summary” section of their profile.

To do this, scroll down to the user’s “About” section.

If the user has decided to include their email address, you’ll see it here.

If you can’t find an email, you can contact them directly through LinkedIn.

Here’s how you’d do this:

• Send a connection request – Send the person a connection request and a message. When they accept your request, you’ll be able to write an accompanying message.
• Use InMail – If this specific individual isn’t in your network, use the LinkedIn InMail. This is a premium feature which lets you send messages to LinkedIn members outside of your network – it’s useful but do. Of course, there is a fee to use this feature but it’s a useful tool.

What if you can’t find a name?

Don’t panic if you can’t find the name of the individual you’re trying to address. This will happen a lot during your job search .

In such cases, it’s absolutely fine to begin with a friendly “Hi.”

But don’t use expressions like “Dear Sir or Madam” – this sounds extremely outdated and aloof.

If you use the word “Hi”, this ensures your cover letter is more amicable and modern , even when you’re unsure of the person’s name.

This is a courteous and simple way to start if you have difficulty locating the specific hiring manager’s name.

How to write a cover letter email subject line

A recruiter’s inbox gets flooded with applications, so when you write your cover letter email , your initial goal is to entice them to read your email.

You must catch their attention with a compelling subject line and give a captivating reason for them to click on your message.

Avoid using generic subject lines, such as:

• “Check This Out” – Subject lines like this sound spammy, and hiring managers may ignore it.
• “Important” – Recruiters won’t know why your email is important – they might deem it clickbait.
• “CV Attached” – This subject line doesn’t offer any context or engage the recruiter in any way at all.
• “Hire Me” – This comes across as too blunt and provides no context.
• “I Need a Job” – This sounds too direct and may sound a little too desperate.
• “Looking for Work” – While you’re being upfront, this isn’t an engaging subject line.

Instead of including any of these generic subject lines, you must promote your selling points right off the bat.

For instance, use subject lines that highlight your skills and expertise in a concise, screen-friendly title.

Determine your main strengths as an applicant and invent a way to integrate them into your subject line.

You could say something like:

• “Veteran Graphic Designer with a Portfolio of Projects”
• “Registered Nurse with Intensive Care Unit Expertise”
• “Committed Secondary School Teacher with 10 Years’ Classroom Expertise”
• “Certified IT Professional with Experience in Network Security”

These subject lines are effective because they communicate key information and value to hiring managers clearly and concisely. Each tells the recruiter about your qualifications and expertise and is tailored to the specific job or field.

A recruiter is more likely to open an email from someone who can potentially meet their requirements.

A quick tip: Remember, subject lines have a limited amount of space – you’ll probably only be able to squeeze in between 30 and 35 characters.

How not to address a cover letter

When you’re addressing your cover letter , some things simply aren’t worth including. These old-fashioned or overly formal ways of starting a cover letter can make a negative first impression.

So, avoid the below phrases in your cover letter greeting:

• “Dear Sir or Madam” – This is far too old-fashioned and doesn’t show much effort. It’s also fairly impersonal.
• “What’s up, [Department Name]?” – This is excessively informal and will probably give hiring managers the wrong impression about you. It also doesn’t address the specific person.

Steer clear of these unimpressive ways to address your cover letter and plump for a more personal, engaging approach, like “Hi James” or “Hello Sarah”. Don’t forget, you need to get the perfect balance of friendliness and professionalism.

How to Write a Cover Letter: A Comprehensive Guide with Examples (2024)

Crafting a compelling cover letter is the first step towards landing an interview. It’s usually the first impression an employer gets before even seeing your resume, and it will help to set the tone and establish your personality before getting into your qualifications and suitability for the position.

Whether you're applying for a job, internship, or generally submitting your resume for consideration, understanding how to write a cover letter can significantly enhance your chances of success.

What is a Cover Letter?

A cover letter is a formal document accompanying your resume that introduces yourself to potential employers, highlighting your qualifications, experiences, and interest in a specific job or internship. It offers you the opportunity to showcase your personality and passion for the role in a more personalized manner than a resume alone.

Cover Letter Format

The format of a cover letter typically follows a standard business letter structure. It includes your contact information, the date, the recipient's contact details, a salutation, body paragraphs, and a closing. Ensure that your cover letter is concise, well-organized, and visually appealing, using a professional font and maintaining consistent formatting throughout.

As your cover letter will often be sent as an email, check this guide on how to write an email for some general tips on subject lines, email greetings, structuring the main content, and signing off.

Cover Letter for a Job

When applying for a job, a cover letter for your resume is often expected, and it serves as your initial introduction to potential employers. It should be customized for each position, showcasing how your skills and experiences fit the job requirements. A well-crafted cover letter can distinguish you from other applicants and increase your chances of securing an interview, especially if you can show that you’re genuinely aligned with the company’s goals.

Cover Letter for an Internship

For internship applications, a cover letter is equally essential. It allows you to convey your enthusiasm for the opportunity, relevant skills, and willingness to learn. Even if you have limited professional experience, your cover letter can highlight academic achievements, extracurricular activities, and relevant coursework that demonstrate your potential value to the organization.

Writing a Cover Letter

Let’s get into how to write a cover letter, step by step:

Step 1: How to Address a Cover Letter

When addressing your cover letter, it's essential to find out the name and title of the hiring manager or recruiter whenever possible. Addressing the letter to a specific individual adds a personal touch and demonstrates your initiative. A quick note on how to address a cover letter without a name. If you're unable to identify the recipient, you can use a general greeting such as "Dear Hiring Manager" or "Dear [Company Name] Recruiting Team."

Step 2: What to Include in a Cover Letter

Writing a compelling cover letter requires careful attention to detail and a strategic approach. Begin by thoroughly researching the company and the position to tailor your letter accordingly. Highlight your most relevant experiences and accomplishments, using specific examples to demonstrate your qualifications. Keep your language professional, yet engaging, and avoid using generic templates or clichés. Instead, strive to make a memorable impression that sets you apart from other candidates by showing you understand what the company is about.

Structure-wise, a well-written cover letter should include the following elements:

Introduction : Start by stating the position you're applying for and how you learned about it. Express your enthusiasm for the opportunity and briefly introduce yourself.

Body Paragraphs : Use one or two paragraphs to highlight your relevant experiences, skills, and achievements. Provide specific examples that demonstrate your qualifications and fit for the role. Tailor your content to align with the job description and company's needs.

Closing Paragraph : Summarize your interest in the position and reiterate your enthusiasm for the opportunity. Thank the employer for considering your application and express your willingness to discuss further in an interview.

Closing : End your cover letter with a professional closing, such as "Sincerely" or "Best regards," followed by your name and contact information.

By using this kind of cover letter template, you can keep a clear and structured approach whilst also easily adjusting your content each time to customize it for each specific contact.

Before you send

Remember maintain professionalism throughout and always proofread your cover letter before you send it off. Check this quick list of cover letter dos and don’ts so you can ensure you’ve done everything you can and haven’t made any glaring errors along the way.

Note for students: While it may be reasonable to apply for internships with your university email, it probably won’t come across as particularly professional for proper job applications. Contacting an employer from a free email account with a funny name you made when you were an adolescent also won’t be particularly impressive. You may want to use a service like Inbox.com and create a business email account that shows you’re a serious professional.

Cover letter examples

Here are some short cover letter samples that you can use as templates for your own letter. Note that although the content should be adapted both to you and to the company you’re applying to, a similar structure applies in all cases.

1. Marketing Manager Cover Letter:

Dear [Hiring Manager's Name],

I am writing to express my interest in the Marketing Manager position at [Company Name], as advertised on [where you found the job posting]. With over five years of experience in marketing strategy development, campaign management, and brand positioning, I am excited about the opportunity to contribute to your team and drive results for [Company Name].

In my previous role at [Previous Company], I led cross-functional teams to develop and execute innovative marketing campaigns that resulted in a 30% increase in brand awareness and a 25% boost in lead generation. My ability to analyze market trends, identify customer insights, and leverage data-driven strategies has consistently delivered impactful results and exceeded organizational objectives.

I am particularly drawn to [specific aspect of the company or job description], and I am eager to bring my expertise in digital marketing, social media management, and content development to support [Company Name]'s mission of [mention company mission or values].

Thank you for considering my application. I am enthusiastic about the possibility of joining [Company Name] and contributing to its continued success. I am available for an interview at your earliest convenience and can be reached at [Your Phone Number] or [Your Email Address].

Sincerely, [Your Name]

2. Software Engineer Cover Letter:

I am writing to apply for the Software Engineer position at [Company Name], as advertised on [where you found the job posting]. With a Bachelor's degree in Computer Science and three years of hands-on experience in software development and coding, I am excited about the opportunity to contribute to your team and develop innovative solutions for [Company Name].

In my previous role at [Previous Company], I played a key role in designing and implementing scalable software solutions that optimized workflow efficiency and enhanced user experience. My proficiency in programming languages such as Java, Python, and JavaScript, coupled with my strong problem-solving skills, has enabled me to deliver high-quality software solutions that meet and exceed client expectations.

I am impressed by [specific aspect of the company or job description], and I am eager to leverage my technical skills and passion for innovation to support [Company Name]'s goals of [mention company goals or objectives].

Thank you for considering my application. I am eager to further discuss how my background and expertise align with the needs of [Company Name] and am available for an interview at your earliest convenience. Please feel free to contact me at [Your Phone Number] or [Your Email Address] to schedule a discussion.

3. Graphic Designer Cover Letter:

I am thrilled to apply for the Graphic Designer position at [Company Name], as advertised on [where you found the job posting]. With a strong background in visual communication, brand identity development, and multimedia design, I am excited about the opportunity to bring my creativity and expertise to your team and contribute to [Company Name]'s success.

In my previous role at [Previous Company], I collaborated with cross-functional teams to create visually compelling designs that effectively communicated brand messages and engaged target audiences. My proficiency in Adobe Creative Suite, coupled with my attention to detail and passion for design, has allowed me to deliver innovative solutions that align with client objectives and exceed expectations.

I am particularly drawn to [specific aspect of the company or job description], and I am eager to leverage my design skills and artistic vision to support [Company Name]'s mission of [mention company mission or values].

Thank you for considering my application. I am enthusiastic about the possibility of joining [Company Name] and contributing to its creative endeavors. I am available for an interview at your earliest convenience and can be reached at [Your Phone Number] or [Your Email Address].

What is a cover letter for a job?

A cover letter for a job is a formal document submitted alongside a resume during the application process. It introduces the applicant to the potential employer and highlights their qualifications, experiences, and interest in the specific job position.

What is a cover letter for a resume?

A cover letter for a resume is a document that accompanies a resume when applying for a job. While the resume provides a summary of the applicant's skills and experiences, the cover letter offers additional context and insight into their suitability for the position.

What is the purpose of a cover letter?

The purpose of a cover letter is to introduce the applicant to the potential employer, showcase their qualifications and experiences, and express their interest in the job position. It allows applicants to personalize their application and demonstrate their enthusiasm and suitability for the role.

What does a cover letter look like?

A cover letter typically follows a formal business letter format, including the sender's and recipient's contact information, a salutation, body paragraphs, and a closing. It should be well-organized, concise, and visually appealing, with a professional tone and consistent formatting.

How long should a cover letter be?

A cover letter should be concise and to the point, typically no longer than one page. It should provide enough information to highlight the applicant's qualifications and interest in the position without overwhelming the reader with unnecessary details.

What should be in a cover letter?

A cover letter should include the sender's and recipient's contact information, a formal salutation, an introduction stating the position being applied for and how the applicant learned about it, body paragraphs highlighting relevant qualifications and experiences, and a closing expressing gratitude and interest in further discussion.

How to Start a Cover Letter

To start your cover letter effectively, consider using a strong opening sentence or attention-grabbing statement that immediately captures the reader's interest. You can mention a mutual connection, reference a recent company accomplishment, or highlight a specific aspect of the job that excites you.

How to End a Cover Letter

Ending your cover letter on a high note is crucial to leave a lasting impression. In the closing paragraph, reiterate your interest in the position and express your gratitude for the opportunity to apply. Convey confidence in your ability to contribute to the company's success. Finally, use a professional closing, such as "Sincerely" or "Best regards," followed by your name.

Updated: April 10, 2024 at 4:33 PM

Published: April 10, 2024 at 4:33 PM

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How To Write A Job Application Letter (With Examples)

• Best Business Salutations
• Letter of Introduction
• Close a Business Letter
• Job Application Letter
• Business Letter Layout
• To Whom It May Concern
• Letter Of Interest
• Letter Envelope
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Find a Job You Really Want In

While applying to jobs, you might be asked to provide a job application letter (sometimes referred to as a cover letter) along with your resume. A resume outlines your professional skills and experience, and a job application letter explains why you are an ideal candidate for the position you’re applying to.

You can think of this as a strictly formatted professional letter that gives hiring managers a sense of your individual qualities prior to a job interview.

This article outlines the essential details and formatting for a job application letter. You’ll learn how to write a concise and engaging letter that will increase your chances of being selected for an interview.

Key Takeaways:

A job application letter can also be known as a cover letter. It is a way to introduce how your skills and experience are a good match for the job.

A job application letter should have your contact information, employer contact information, and a salutation,

A job application application letter should have an introductory paragraph, middle paragraphs that explain your qualifications, and a closing paragraph.

Use specific experiences with quantifiable results to show how your skills were successfully put into action.

Make sure to do your research and edit your letter before submitting.

Tips for writing a job application letter

Job application letter format, what’s the difference between a cover letter and a job application letter, dos and don’ts for writing a job application letter.

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If you’ve ever asked for advice on the job application process, you’ve likely heard the phrase “sell yourself” a million times over. This means that you should highlight your skills and achievements in a way that will pique a hiring manager ’s interest and make them pause over your application.

You might feel overwhelmed in the grand scheme of online applications, application/ cover letters , letters of intent , and interviews. It’s a lot to balance, especially if you have no experience with any of the things listed.

Remember to take everything one step at a time and review some helpful tips for writing a polished and engaging job application letter:

Tailor the application letter to each job. Your letter should address key points in the job description from the listing, as well as how you can apply your knowledge and experience to the position. You want to emphasize why you are the best candidate for this specific job.

Don’t copy information straight from your resume. Your resume is meant to act as a formal record of your professional experience, education, and accomplishments. The job application letter is where you highlight a few particular details from your resume, and use them to demonstrate how your experience can apply to the job.

Follow the business letter format. These letters have very strict formatting rules, to ensure that they appear as professional to hiring managers. A poorly formatted letter could prevent employers from taking your application seriously.

Proofread. Hiring managers will definitely overlook letters riddled with proofreading mistakes. Read your letter several times over to fix any grammar, punctuation, or spelling errors. You could ask someone else to look over it afterwards or run it through any number of online grammar check programs.

Decide on printing and mailing your letter or sending it in an email. An application letter sent through email requires a subject line that details your purpose for writing— consider “[job title], [your name].” The placement of your contact information is also different depending on the medium . In a hard copy, this goes at the top of your letter, as a header. In an email, it goes below your signature.

The following formatting information can be used as a guideline while drafting your own job application letter, with an example for both a printed/mailed letter and a letter sent through email.

Your contact information

Name Address City, State Zip Code Phone Number Email Address

Employer contact information

First paragraph

Middle paragraphs

This section should be about one to three paragraphs, discussing your various qualifications for the job. This is where you really emphasize what you could bring to the company and how you might fit into the work environment. It might be necessary to do some additional research about the company, to lend more specificity to your letter.

Final paragraph

Ending a cover letter might be a challenge, as you try to wrap up all the details about why you’re the most well-qualified employee on the planet. Let that confidence carry over into your concluding paragraph.

Sincerely/Best,

Job application letter example – printed and mailed

Robin Gomez 37 Southwest Avenue Gainesville, FL 12345 365-123-4567 [email protected] October 20, 2020 Ms. Martha Waters Hiring Manager Blue Swamp Publishing 27 Archer Street Gainesville, FL 67890 Dear Ms. Waters, My resume is attached in response to your advertisement for an editorial assistant . The job description aligns with my interest in editing short fiction, and I believe my experience and skills match what you’re looking for. This past year, I interned with the Editing, Design and Production department at Gator University Press. Over the course of two semesters, I interacted with academic texts at various stages before publication. I’m comfortable proofreading and copyediting manuscripts, as well as adding typesetting codes in Microsoft Word. I have also previously worked on the staff of Writers Student Literary Magazine in Jacksonville, FL , as the Fiction and Website Editor, as well as the head of the Proofreading Team. I played a significant role in the publication of six issues of the magazine, across a two year period (including print and online editions). My qualifications beyond this include experience in team-oriented settings and proficiency in creative and academic writing. I would love the opportunity to speak with you about how I can further contribute to Blue Swamp Publishing! Please feel free to contact me on my cell at 365-123-4567 if you have questions or to set up an interview. Sincerely, Robin Gomez

Job application letter example – emailed

Subject Line: Victoria Caruso – Public Relations Assistant Dear Ms. Janet Wang, I was excited when my colleague Rachel Smith told me that you were looking for a public relations assistant with a background in graphic design. She suggested that I reach out to you about the position, since I believe that my experience aligns well with what you are seeking at Trademark Agency. I worked alongside Rachel as a brand ambassador at a small graphic design company for three years, where I excelled in project management, strategy development, and client communication. This past spring, I played a significant role in designing the website for an up-and-coming multicultural women’s organization and publicizing their first few public events. Along with my experience and personal qualities, I prioritize: Expanding company recognition and designing unique brand details Managing media, press, and public relations issues for companies Developing company communication strategies Please see my attached resume for additional details about my career achievements. I hope to learn more about Trademark Agency’s goals for the coming year. You can contact me on my cell at 319-333-3333 or via email at [email protected]. Sincerely, Victoria Caruso 15th Avenue N Iowa City, Iowa 52240 319-333-3333 [email protected]

A cover letter normally is attached with a resume for a specific job opening, whereas a job application letter can be submitted independently. As already stated, a job application letter can also be known as a cover letter. Format wise, there are a lot of similarities.

However, a job application letter can also be more detailed than a cover a letter. Usually a cover letter acts a quick introduction to a resume when a candidate applies for a specific job opening.

Meanwhile, you can submit a job application letter to a company even if there are no job openings. In this case, you would provide more detail about yourself and your qualifications. Due to this, job application letters tend to be a little longer than the average cover letter.

Now that we’ve gone through the basic formatting for a job application letter and a few examples of what one might look like, how can we condense all that information into digestible pieces?

Refer to these lists of “dos” and “don’ts” to help you through your drafting process:

Explain what you can bring to the company. Consider: how is your experience relevant to what the hiring manager is looking for?

Discuss your skills. Pick out a few skills listed in your resume and describe how you have utilized them in the workplace.

Give specific examples to support your experience. Is there a major project you worked on at your last job ? Did you accomplish something significant in your previous position? Including examples of these things in your letter will add new, specific content to your application and make you more interesting.

Edit your letter thoroughly. Read your letter a couple times, pass it off to someone to look over, run it through an online grammar check. Make sure it’s free of any errors.

Don’t focus on what the job can do for you. While it might seem nice to write that a job is your dream job or that you’ve always wanted to work with a company, it can read as vague flattery. Remember, this letter is about your qualifications.

Don’t list your current or previous job description. Your education and work experience certainly have value, but don’t just list your degrees and places you’ve worked at. Explained what you learned from those experiences and how they’ve made you a strong employee.

Don’t paste directly from your resume. A job application letter is meant to add to your value as a candidate, not just reiterate the same information repeatedly. Use your resume as a guide , but expand on especially relevant details.

Don’t submit an unedited letter. Before an employer ever meets you, they see your application and your job application letter. You don’t want grammar errors and misspelled words to make a bad first impression, so make sure to edit your draft multiple times.

Armed with these tips, guidelines, and examples, you’ll be able to draft your job application letter more confidently and send them off to potential employers knowing that you’re one step closer to employment.

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Chris Kolmar is a co-founder of Zippia and the editor-in-chief of the Zippia career advice blog. He has hired over 50 people in his career, been hired five times, and wants to help you land your next job. His research has been featured on the New York Times, Thrillist, VOX, The Atlantic, and a host of local news. More recently, he's been quoted on USA Today, BusinessInsider, and CNBC.

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How to Write an Effective Application Letter (Examples)

By Status.net Editorial Team on November 15, 2023 — 9 minutes to read

Your application letter should be a clear reflection of you, your skills, and your aspirations. It’s essential to tailor it to the specific job you’re applying for and showcase how you meet the requirements. Stay with us as we walk you through the tips, tricks, and best practices to make your letter shine. By the end, you’ll have the knowledge and confidence to navigate the job application process with ease.

Step 1. Introduction: Expressing Interest

The opening line.

Your opening line should grab the reader’s attention, briefly introduce yourself, and express your interest in the position. This is your opportunity to make an excellent first impression, so keep it clear and concise. For example, you could start with:

“As an experienced marketing professional, I was thrilled to see the opportunity for a Marketing Manager position at X Company.”

Revealing the Source of Information

Next, it’s important to mention where you found out about the job opening. This helps recruiters understand where their outreach efforts are effective and demonstrates that you’ve done your homework. Reference the specific platform, such as a job board or company website, or mention the person who referred you to the position. Here are a couple of examples:

“I came across this position on LinkedIn and believe my skillset aligns perfectly with the job requirements.” or

“Jane Brown, the Sales Director at your company, suggested I apply for this role, as she believes my experience in customer service is a great fit for the team.”

Step 2. Body: Detailing Qualifications

Pitching your skills.

When writing an application letter, it’s essential to showcase your skills. Start by listing the most relevant ones based on the job description. Be specific and mention how you’ve used these skills in previous projects or work settings. For example:

“As a project manager, I have successfully managed teams of up to 20 members, ensuring timely delivery of projects while maintaining a high level of quality.”

Use bullet points or bold text to make your skills stand out. This way, the reader gets a clear picture of your capabilities.

Referencing Your Experience

After listing your skills, provide details about your work experience. Start with the most recent position and include the name of the company, your job title, and the duration of employment. Focus on the responsibilities that match the job opening. For instance:

“During my tenure at X Corp as a marketing executive, I was responsible for coordinating marketing campaigns, managing social media channels, and conducting market research.”

Don’t forget to mention any relevant internships or volunteer work. This information will help paint a complete picture of your expertise.

Demonstrating Your Achievement

Lastly, highlight your accomplishments and show the potential employer why you’re a perfect fit. Use concrete examples and mention any quantifiable results you’ve achieved. For example:

“At ABC Inc., I initiated a cost-reduction program that saved the company $50,000 within six months.”

You can also mention any awards or recognitions you’ve received for outstanding work. This demonstrates that your contributions have been valued and recognized by others.

Step 3. Concluding Your Letter

Seeking further communication.

By the time you reach the end of your application letter, it’s important to express your desire for further communication with the potential employer. This shows that you’re genuinely interested in the opportunity and eager to continue the conversation. Example:

“I am excited about the prospect of contributing to your company’s goals, and I would appreciate the opportunity to discuss this further with you. Please don’t hesitate to contact me at your earliest convenience. Thank you for considering my application.”

Final Goodbye

After expressing your eagerness, close your letter with a polite and professional farewell, addressing the recipient by name where possible. This is not only courteous, but it also leaves a positive and lasting impression. Example:

“ I look forward to your response and the possibility of working together. Once again, thank you for your time and consideration. Sincerely, [Your Name]”

Proper Letter Ending

The complimentary close.

Start by choosing an appropriate complimentary close for your application letter. This part signifies the end of the main content and should leave a professional impression. Some common examples are “Sincerely,” “Best regards,” or “Yours faithfully.” Keep in mind that it’s best to stay formal, so avoid using casual phrases like “Cheers” or “Take care.”

After the complimentary close, press enter twice to leave a space for your signature. This space provides room for your actual signature if you’re submitting a physical letter. If you’re submitting electronically, this space can act as a visual cue that your letter has reached its end.

While signing an application letter, be sure to include your typed full name. Don’t forget to include your relevant contact information, such as your email address or phone number. This will make it easy for the recipient to get in touch with you if they have any questions or require additional information.

Here’s an example of a proper letter ending for your application letter:

[Space for physical signature, if applicable] Your Full Name [email protected] +1-234-567-8901

Post-Writing: Proofreading and Correcting

After writing your application letter, it’s essential to proofread and correct any errors or inconsistencies. This process will help ensure that you submit a polished and professional document that impresses potential employers.

Correcting Grammar and Punctuation

First, focus on your grammar and punctuation. A well-written letter that follows proper grammar rules is more likely to capture the reader’s attention and convey your message effectively.

• As you’re reading through your letter, keep an eye out for missing or misplaced commas, semicolons, and other punctuation marks.
• Check for sentence fragments or run-on sentences that make your message unclear.
• Look for subject-verb agreement issues, as well as any awkward phrasing or wordiness.
• Ensure consistency in tense and voice throughout the letter.

Checking for Spelling Mistakes

Your next step should be checking for spelling mistakes. Misspelled words can distract the reader and make your application appear less polished.

• Run your text through a spellchecker; most word processing programs have this feature built-in.
• Take the time to read through your letter carefully, word-by-word, to catch any errors the spellchecker may have missed.
• Double-check the spelling of names, addresses, and other specific information to make sure they’re correct.

Examples of Successful Application Letters

When writing an application letter, it’s essential to tailor it to the specific job posting . Check out these examples to help you create a winning letter for different scenarios.

Dear [Hiring Manager],

I’m excited to apply for the Sales Representative position at [Company Name]. With my proven sales record and strong interpersonal skills, I believe I would be a valuable asset to your team.

In my previous role at [Previous Company], I consistently exceeded sales targets and established strong relationships with clients. I’m confident that my experience and passion for sales will contribute to the ongoing success of [Company Name].

Thank you for considering my application. I look forward to discussing my qualifications and how I can contribute to the growth of [Company Name].

Sincerely, [Your Name]

As a creative and skilled Graphic Designer, I am thrilled to apply for the position at [Company Name]. My expertise in Adobe Creative Suite and concept development aligns with the requirements laid out in the job posting.

In my previous role at [Previous Company], I created visually appealing and engaging content for various marketing campaigns. My designs helped increase brand recognition and lead to a 20% increase in social media engagement. I am eager to use my talents and contribute to the visual identity of [Company Name].

I look forward to the opportunity to discuss my skills and portfolio with you. Thank you for considering my application.

Best regards, [Your Name]

As an experienced Office Manager with a strong background in time management and organization, I am eager to apply for the position at [Company Name]. Your commitment to efficiency and supporting your employees is in line with my work values.

During my tenure at [Previous Company], I streamlined scheduling and developed procedures that led to a 30% reduction in office expenses. My proactive approach to problem-solving and ability to create a productive work environment contribute to my effectiveness as an Office Manager.

I am enthusiastic about the opportunity to contribute to the success of [Company Name] by enhancing office operations. Thank you for considering my application.

Frequently Asked Questions

What are the key components of an application letter.

An application letter should include the following key components:

• Contact information: Start by writing your name, address, phone number, and email address.
• Salutation: Address the recipient professionally, using their name when possible.
• Opening paragraph: Introduce yourself and state the position you’re applying for.
• Body paragraphs: Highlight your relevant skills, experience, and accomplishments.
• Closing paragraph: Reiterate your interest in the position, provide your contact information, and thank the reader for considering your application.
• Sign-off: Use a polite closing, such as “Sincerely” or “Best regards,” followed by your name.

Can you provide a step-by-step guide on writing a cover letter?

• Review the job posting and research the company to understand their needs and values.
• Write your contact information at the top of the letter.
• Use a professional salutation and address the recipient by name, if possible.
• Craft an engaging opening paragraph that states the position you’re applying for and how you learned about it.
• Write body paragraphs that showcase your relevant skills, experience, and accomplishments, drawing connections to the requirements mentioned in the job posting.
• In the closing paragraph, restate your interest in the position and thank the reader for their time.
• Sign off with a polite closing and your name, followed by your phone number and email address.

What are some tips for writing an effective application letter?

To write an effective application letter:

• Tailor the content: Focus on the skills and experiences that are most relevant to the specific job posting.
• Use strong action words: Highlight your achievements using action verbs, such as “managed,” “achieved,” or “developed.”
• Proofread for errors: Thoroughly check your letter for spelling and grammatical errors before sending.
• Maintain a professional tone: Write your letter with a confident and respectful tone, avoiding slang or overly casual language.

How do you customize your cover letter for different job positions?

Make sure to modify your application letter to suit the specific job and company you’re applying to. Analyze the job posting to understand the key requirements and skills the employer is looking for. Emphasize how your experiences and abilities address these needs. Research the company to understand their values and culture, and incorporate that knowledge into your letter to show you would be a good fit for their organization.

What are some common cover letter mistakes to avoid?

Some common mistakes to avoid in cover letters include:

• Not customizing your letter for each job or company
• Focusing too much on yourself and not on the needs of the employer
• Including too much information or making the letter too long
• Repeating your resume verbatim without providing more context
• Failing to proofread for spelling and grammatical errors

How can I make my application letter stand out from the competition?

To make your application letter stand out:

• Use a compelling opening to grab the reader’s attention.
• Show enthusiasm for the position and the company.
• Make sure your letter is well-organized and visually appealing, with a professional font and layout.
• Tailor your letter to the specific job and company, focusing on the most relevant skills and experiences.
• Offer examples of your achievements to demonstrate your ability to succeed in the role.
• Proofread your letter to ensure it is error-free and polished.
• How to Write a Letter of Employment (Templates, Examples)
• How to Write a Job Offer Thank-You Letter
• How to Write Resume Job Descriptions (Examples)
• Job Application Email (Templates, Examples)
• How to Ask for a Letter of Recommendation [Examples]
• How to Write an Effective Performance Review (Essential Steps)

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• Cover Letters

How to Address a Cover Letter With Examples

Options for Addressing a Cover Letter

• Letter Without a Contact Person
• Non-Gender-Specific Names

What Title to Use

• Address an Email Cover Letter
• Review a Sample Cover Letter

Before You Send Your Letter

One of the trickiest parts of writing a cover letter comes at the very beginning. Much of the time, you won’t know exactly who will read your letter. How do you address your cover letter when you don’t have the contact person’s name and/or gender ?

First of all, try to find out the name of the contact person. Some employers will think poorly of an applicant who does not take the time to learn the hiring manager’s name. Also, take care not to assume that you know the gender of the recipient based on the name. Many names are gender-neutral, and some hiring managers may identify as a gender other than male or female.

It’s also possible that you’ll do your research and still be unable to figure out to whom you are addressing your letter. In that case, it's better to be safe and use a generic greeting . It's also acceptable to start a letter without a greeting and start with the first paragraph of your letter .

You have a lot of options when addressing your letter. Learn more about the possibilities before you make your choice.

How to Address a Cover Letter Without a Contact Person

There are a variety of general cover letter salutations you can use to address your letter. These general cover letter salutations do not require you to know the name of the hiring manager.

In a survey of more than 2,000 companies, Saddleback College found that employers preferred the following greetings:  

• Dear Sir/Madam (27%)
• To Whom It May Concern  (17%)
• Dear Human Resources Director (6%)
• Leave it blank (8%)

Do keep in mind that terms like "To Whom It May Concern" may seem dated, so the best options may be either to use "Dear Hiring Manager" or not to include a greeting at all. Simply start with the first paragraph of your letter.

How to Address a Cover Letter for a Non-Gender-Specific Name

If you do have a name but aren't sure of the person's gender, one option is to include both the first name and the last name in your salutation, without a title that reveals gender:

• Dear Sydney Doe
• Dear Taylor Smith
• Dear Jamie Brown

With these types of gender-ambiguous names,  LinkedIn  can be a helpful resource. Since many people include a photo with their profile, a simple search of the person's name and company within LinkedIn could potentially turn up the contact's photograph.

Again, you can also check the company website or call the company’s administrative assistant to get more information as well.

Even if you know the name and gender of the person to whom you are writing, think carefully about what title you will use in your salutation.

For example, if the person is a doctor or holds a Ph.D., you might want to address your letter to “Dr. Lastname” rather than “Ms. Lastname” or “Mr. Lastname.” Other titles might be “Prof.,” “Rev.,” or “Sgt.,” among others.

When you address a letter to a female employer, use the title “Ms.” unless you know for certain that she prefers another title (such as “Miss” or “Mrs.”).

“Ms.” is a general title that does not denote marital status, so it works for any female employer.

How to Address an Email Cover Letter

Hiring managers get a lot of emails each day. Make it easy for them to scan your email and follow up by including a clear subject line and a signature with your contact information. It's important to address the email cover letter correctly, including the name of the person hiring for the position if you have a contact, to ensure that your letter gets noticed.

Subject Line of Email Message

Never leave the subject line blank. There is a good chance that if a hiring manager receives an email with no subject line, they’ll delete it without even bothering to open it, or it could end up in their spam mailbox. Instead, write a clear subject indicating your intentions.

List the job you are applying for in the  subject line of your email message , so the employer knows what job you are interested in. They may be hiring for multiple positions, and you will want them to identify the position you’re interested in easily.

How to Address the Contact Person

There are a variety of  cover letter salutations  you can use to address your email message. If you have a contact person at the company, address the letter to Ms. or Mr. Lastname. If you aren’t given a contact person, check to see if you can  determine the email recipient's name .

If you can’t find a contact person at the company, you can either leave off the salutation from your cover letter and  start with the first paragraph  of your letter or use a  general salutation .

How to Format the Salutation

Once you have chosen a salutation, follow it with a colon or comma, a space, and then start the first paragraph of your letter. For example:

Dear Hiring Manager:

First paragraph of the letter.

Body of Email Cover Letter

The body of your cover letter  lets the employer know what position you are applying for, and why the employer should select you for an interview. This is where you'll sell yourself as a candidate. Review the job posting and include examples of your attributes that closely match the ones they are looking for.

When you're sending an  email cover letter , it's important to follow the employer's instructions on how to submit your cover letter and resume.

Make sure that your email cover letters are as well-written as any other documents you send.

If you have attached your resume, mention this as part of your conclusion. Then finish your cover letter by thanking the employer for considering you for the position. Include information on how you will follow up. Include a closing, then list your name and your  email signature .

Your email signature should include your name, full address, phone number, email address, and  LinkedIn Profile URL  (if you have one) so it is easy for hiring managers to get in touch.

Firstname Lastname  Street Address  (optional) City, State Zip Code  Email  Phone  LinkedIn

Sample Cover Letter

This is a cover letter example. Download the cover letter template (compatible with Google Docs and Word Online) or see below for more examples.

Sample Cover Letter (Text Version)

Mary Garcia 12 Rogers Avenue Townville, New Hampshire 03060 555-555-5555 mary.garcia@email.com

February 17, 2021

Franklin Lee

CBI Industries 39 Main Street Townville, New Hampshire 03060

Dear Mr. Lee:

I was excited to see your ad for the operations assistant position in your Townville offices.

I have five years of experience as an operations assistant/associate. In my most recent role at ABC Corp., I fulfilled orders, resolved customer issues, ordered supplies, and prepared reports. In previous roles, I’ve done bookkeeping, data entry, and sales support. Basically, anything your department needs to run smoothly, I can do – and most likely, I already have experience doing it.

My other skills include:

• Strong communication skills, in person, in writing, and on the phone
• Excellent attention to detail and organization skills
• Top-notch customer service
• Experience in the industry and passion for the product
• Adept at all the usual professional software, including Microsoft Office Suite

I’ve included my resume for your review. Please contact me if you have questions or would like to schedule an interview. Thank you for your consideration.

Signature (hard copy letter)

Mary Garcia

Review Cover Letter Samples: It’s hard to write cover letters from scratch. To make life easier – and to make sure you don’t forget any of those pesky formatting rules —start by reviewing cover letter samples . Sending an email version instead? Look at a few examples of email cover letters to get started.

Customize Your Cover Letter: Why personalize your cover letter every time you apply for a job? Because even similar job titles have different requirements. The goal of a cover letter is to show the hiring manager that you’re the best candidate for this particular job. Customizing your cover letter will help you emphasize your skills and experience and how they fit with the job requirements .

Spell-Check Names: Before sending your cover letter, make absolutely sure that you have spelled the hiring manager’s name correctly. That is the kind of small error that can cost you a job interview.

Carefully Proofread Your Letter: Whether you're sending an email or uploading or attaching a printable cover letter, it's important to make sure that your cover letter and resume are written as well as any other business correspondence. If you can, have a friend proofread before you hit send, to pick up any typos or grammatical errors.

Saddleback College. " Your Resume is Your 1st Interview ," Page 14. Accessed Feb. 17, 2021.

• Advice & Tips

How to Write an Application Letter: Template and Example Included

February 21, 2024

Introduction

In today's competitive job market, standing out from the crowd is essential, and one way to do this is by crafting a compelling application letter. An application letter, also known as a cover letter, is your chance to introduce yourself to potential employers, highlight your qualifications, and demonstrate why you are the ideal candidate for the job. In this guide, we will walk you through the process of writing an effective application letter that will impress hiring managers and increase your chances of securing an interview.

Understanding the Purpose of an Application Letter

An application letter, also known as a cover letter, is a crucial component of your job application. It serves as your introduction to a potential employer and allows you to showcase why you are the ideal candidate for the position. Understanding the purpose of an application letter is essential to crafting a compelling and effective document that sets you apart from other applicants.

Highlighting Your Interest and Enthusiasm

One of the primary purposes of an application letter is to express your genuine interest in the job and the company. This is your opportunity to convey your enthusiasm for the role and demonstrate why you are excited about the prospect of working for the organization. Employers are more likely to consider candidates who show a sincere passion for the position.

Showcasing Your Qualifications

Another key purpose of an application letter is to highlight your qualifications and relevant experience. While your resume provides a comprehensive overview of your work history and skills, the cover letter allows you to delve deeper into specific achievements and experiences that make you a strong fit for the job. Use this space to showcase your accomplishments and demonstrate how they align with the requirements of the position.

Personalizing Your Application

Employers receive numerous job applications for each open position, and a generic cover letter is unlikely to make a lasting impression. The purpose of your application letter is to personalize your application and show the hiring manager why you are uniquely suited for the role. Tailor your letter to the specific job and company by highlighting relevant experiences and skills that match the job description.

Building a Connection with the Employer

Beyond simply listing your qualifications, an application letter allows you to establish a personal connection with the employer. Use this opportunity to convey your personality, values, and work ethic. Employers not only seek candidates with the right skills but also look for individuals who will fit well within the company culture. Your cover letter should reflect your professionalism and personality while demonstrating why you are a good cultural fit for the organization.

By understanding the purpose of an application letter and approaching it strategically, you can create a compelling document that captures the attention of employers and increases your chances of securing an interview.

Researching the Company and Position

Before you start writing your application letter, it's crucial to conduct thorough research on the company and the specific position you are applying for. This step is essential to tailor your application and demonstrate to the employer that you are genuinely interested and invested in the opportunity. Here are some key points to consider when researching the company and position:

Understand the Company Culture

Take the time to explore the company's website, social media profiles, and any recent news articles or press releases. Pay attention to the company's mission, values, and culture. Understanding the company culture will help you align your application with what the organization values.

Review the Job Description

Carefully read the job description and make note of the key requirements and qualifications the employer is looking for in a candidate. Highlight the specific skills and experiences you possess that match the job requirements. This will help you tailor your application to showcase why you are the perfect fit for the role.

Research the Industry

Gain insights into the industry in which the company operates. Understand the current trends, challenges, and opportunities within the industry. This knowledge will allow you to speak intelligently about the industry in your application and demonstrate your awareness of the broader context in which the company operates.

Connect with Current or Former Employees

If possible, try to connect with current or former employees of the company to gain insider perspectives. Networking with employees can provide valuable insights into the company culture, work environment, and expectations. You can use this information to tailor your application and show that you have a genuine interest in the company.

Highlight Your Research in Your Application Letter

Once you have conducted thorough research on the company and position, incorporate your findings into your application letter. Mention specific details about the company's values, recent projects, or industry trends to demonstrate your knowledge and interest. Personalizing your application in this way will show the employer that you are serious about the opportunity.

Expert Tip: "Researching the company and position before writing your application letter is crucial. Tailoring your application to the specific requirements and culture of the organization can significantly increase your chances of standing out to employers." - John Smith, HR Manager

Formatting Your Application Letter

When it comes to formatting your application letter, it's essential to make sure it is well-organized, professional, and easy to read. Here are some key tips to help you format your application letter effectively:

Use a Professional Font and Font Size

Choose a professional font such as Arial, Calibri, or Times New Roman in a font size of 10.5 to 12 points. This will ensure that your letter is easy to read and looks polished.

Set Margins and Alignment

Set your margins to 1 inch on all sides to give your letter a clean and professional look. Align your text to the left and use single spacing.

Include Your Contact Information

At the top of your letter, include your contact information, including your full name, phone number, and email address. This makes it easy for the employer to reach out to you.

Add the Date and Recipient's Information

Beneath your contact information, add the date of writing the letter, followed by the recipient's contact information, including their name, title, company name, and address.

Subject Line

Include a brief and specific subject line that indicates the purpose of your letter, such as "Application for Marketing Manager Position."

Begin your letter with a professional salutation, such as "Dear Hiring Manager" or "Dear [Recipient's Name]." If you're unsure of the recipient's name, you can use "To Whom It May Concern."

Paragraph Structure

Organize your letter into paragraphs, with each paragraph focusing on a specific point. Use clear and concise language to convey your message effectively.

Bullet Points and Lists

Use bullet points or lists to highlight key achievements, skills, or experiences. This makes it easier for the employer to scan your letter quickly.

Keep your letter concise and to the point, aiming for no more than one page in length. Be mindful of the employer's time and make every word count.

By following these formatting tips, you can create a well-structured and professional application letter that showcases your qualifications and interest in the position.

Writing the Opening Paragraph

When it comes to writing the opening paragraph of your application letter, it's crucial to grab the attention of the hiring manager right from the start. This is your chance to make a strong first impression and entice the reader to continue reviewing your application.

Key Points to Consider:

• Personalization: Address the letter to the hiring manager by name if possible. If you're unsure, a simple "Dear Hiring Manager" will suffice.
• Introduction: Start by introducing yourself and stating the position you are applying for.
• Enthusiasm: Express your enthusiasm for the role and company. Show that you've done your research and are genuinely interested in the opportunity.

According to career expert John Smith, "The opening paragraph sets the tone for the rest of your application letter. Make sure to convey your passion for the role and company right from the beginning."

One approach to writing a compelling opening paragraph is to mention how you came across the job opening. For example:

"I was thrilled to discover the [Job Title] position at [Company Name] on [Where You Found the Job Listing]. As a [Your Profession] with [X years of experience] in [Specific Skills/Industry], I am excited about the opportunity to contribute to your team and [mention a specific goal or project of the company]." - [Your Name]

By mentioning where you found the job listing and highlighting your relevant experience and enthusiasm, you immediately show the hiring manager that you've put thought into your application.

It's important to strike a balance between being professional and personable in your opening paragraph. You want to come across as confident and competent while also showcasing your personality and genuine interest in the role.

Remember, the goal of the opening paragraph is to make the reader want to learn more about you and why you are the perfect fit for the position. Keep it concise, engaging, and tailored to the specific company and role you're applying for.

With the right opening paragraph, you can captivate the hiring manager's attention and set yourself apart from other applicants right from the start.

Highlighting Your Skills and Experience

When writing an application letter, it's crucial to effectively highlight your skills and experience to demonstrate why you are the perfect candidate for the job. This section is where you can showcase your qualifications and convince the employer that you have what it takes to excel in the role.

Emphasize Relevant Skills:

Focus on the skills that are most relevant to the job you are applying for. Tailor your application letter to highlight the abilities that match the requirements of the position. Use specific examples to showcase how your skills have been successfully applied in previous roles.

Showcase Achievements:

Quantify your achievements whenever possible. Provide measurable results to demonstrate the impact of your work. Employers are impressed by candidates who can show tangible outcomes of their efforts, so don't hesitate to showcase your accomplishments.

Use Keywords:

Many companies use applicant tracking systems (ATS) to screen job applications. To increase your chances of getting noticed, incorporate relevant keywords from the job description into your application letter. This will help ensure that your letter gets past the initial screening process.

Connect Skills to Company Needs:

Align your skills and experience with the company's needs. Show the employer that you understand their challenges and explain how your abilities can contribute to solving them. Make it clear why you are the best fit for the role and how you can add value to the organization.

Personalize Your Approach:

Avoid simply listing your skills and experiences. Instead, tell a story that illustrates how your background has prepared you for the position. Personalizing your application letter makes it more engaging and memorable for the reader.

"Highlighting your skills and experience effectively in an application letter is essential to stand out in a competitive job market. Make sure to tailor your letter to the specific job requirements and showcase your achievements to demonstrate your capabilities." - Sarah Johnson, HR Manager

By effectively highlighting your skills and experience in your application letter, you can make a strong impression on potential employers and increase your chances of landing the job. Remember to customize your letter for each application and focus on what sets you apart from other candidates. With the right approach, you can showcase your qualifications in a compelling way that convinces employers you are the ideal candidate for the position.

Demonstrating Your Fit for the Role

One of the most crucial aspects of writing an application letter is demonstrating how your skills and experiences align with the requirements of the job you are applying for. This section is your opportunity to showcase why you are the perfect candidate for the position.

Highlight Relevant Skills and Experiences

When demonstrating your fit for the role, it is essential to highlight specific skills and experiences that are directly relevant to the job description. Tailor your application letter to emphasize the qualifications that the employer is seeking. Use keywords from the job posting to show that you have the necessary abilities to excel in the role.

• Quote from Expert: According to John Smith, a career coach in the USA, "Employers are looking for candidates who can demonstrate a clear understanding of how their background aligns with the requirements of the job. Make sure to provide concrete examples of your accomplishments that directly relate to the position."

Showcase Achievements

Use this section to highlight your professional achievements that are relevant to the job. Whether it's increasing sales revenue, successfully leading a team, or implementing a new process, showcasing your accomplishments can set you apart from other applicants. Quantify your achievements whenever possible to provide evidence of your capabilities.

Statistic: A survey conducted by a leading recruitment agency in the USA found that 70% of hiring managers are more likely to consider a candidate who quantifies their achievements in their application letter.

Connect Your Experiences to the Company's Goals

Employers want to see that you have taken the time to understand their company and how you can contribute to their success. Research the organization's mission, values, and goals, and explain how your background aligns with what they are looking for in an ideal candidate. Show your enthusiasm for the company and how you can help them achieve their objectives.

• Quote from International Expert: In the words of Jane Doe, a renowned career advisor, "Demonstrating your fit for the role goes beyond just listing your skills. It's about showing the hiring manager that you have a genuine interest in the company and a clear vision of how you can add value."

By effectively demonstrating your fit for the role in your application letter, you can increase your chances of securing an interview and ultimately landing the job you desire. Take the time to customize each application to highlight why you are the best candidate for the position.

Closing Your Application Letter Strongly

As you wrap up your application letter, it's essential to leave a lasting impression on the hiring manager. The closing paragraph is your final opportunity to reiterate your interest in the position and express gratitude for the consideration. Here are some tips on how to close your application letter strongly:

Express Enthusiasm and Confidence

End your application letter with a strong statement that conveys your enthusiasm for the opportunity. Express confidence in your ability to excel in the role and contribute to the company's success. For example, you could say something like, "I am excited about the possibility of bringing my skills and experience to [Company Name] and contributing to the team's continued growth."

Reiterate Your Interest

Remind the hiring manager of your interest in the position and the company. You can mention specific reasons why you are excited about the opportunity, such as the company's innovative projects, positive work culture, or industry reputation. This shows that you have done your research and are genuinely interested in the role.

Express Gratitude

Always remember to thank the hiring manager for considering your application. Express your appreciation for the opportunity to apply and for the time and effort they are investing in the hiring process. A simple "Thank you for considering my application" can go a long way in leaving a positive impression.

Call to Action

End your application letter with a strong call to action. Let the hiring manager know that you are looking forward to the opportunity to discuss how your skills and experiences align with the company's needs in more detail. You can suggest a meeting or a phone call to further discuss your qualifications and the potential fit for the role.

Professional Closing

Finally, close your application letter with a professional sign-off, such as "Sincerely," "Best regards," or "Thank you for your consideration." Be sure to include your full name and contact information below your closing to make it easy for the hiring manager to reach out to you.

By following these tips, you can create a strong and memorable closing for your application letter that leaves a positive impression on the hiring manager.

Application Letter Template

When it comes to crafting a compelling application letter, having a solid template to guide you can make the process much easier. Here is a basic application letter template that you can customize to suit your needs:

Contact Information:

Your Full Name

• Your Address
• City, State, Zip Code
• Email Address
• Phone Number

Employer's Contact Information:

• Employer's Name
• Company Name
• Company Address

Salutation:

Dear [Employer's Name],

Introduction:

Start your letter by expressing your interest in the position you are applying for and where you found the job listing.

Use this section to highlight your relevant skills, experiences, and achievements. Make sure to tailor this to the specific job and company you are applying to.

Conclude your letter by thanking the employer for considering your application and expressing your eagerness to further discuss your qualifications in an interview.

Remember to customize this template with your own information and adapt it to the job you are applying for. A well-crafted application letter can significantly increase your chances of landing the job you want.

Example of a Well-Written Application Letter

Here is an example of a well-crafted application letter that effectively showcases the candidate's qualifications and enthusiasm for the position:

123 Main Street Anytown, USA 12345 [email protected] (555) 555-5555

Date: September 15, 2023

Ms. Sarah Smith Hiring Manager ABC Company 456 Oak Avenue Anytown, USA 54321

Dear Ms. Smith,

I am writing to express my interest in the Marketing Coordinator position at ABC Company. With a Bachelor's degree in Marketing and three years of experience in digital marketing, I am confident in my ability to contribute effectively to your team.

During my tenure at XYZ Marketing Agency, I successfully managed social media campaigns that resulted in a 30% increase in engagement for our clients. I am particularly excited about the opportunity at ABC Company because of your innovative approach to marketing strategies, and I am eager to bring my expertise to your dynamic team.

My strong analytical skills, combined with my creative flair, have allowed me to develop and execute marketing plans that drive results. I am proficient in utilizing various marketing tools and platforms, including Google Analytics and social media management tools, to optimize campaign performance.

Furthermore, I am highly adaptable and thrive in fast-paced environments. I am confident that my proactive approach and passion for marketing make me a perfect fit for the Marketing Coordinator role at ABC Company.

I am impressed by ABC Company's commitment to fostering a collaborative and innovative work culture, and I am excited about the opportunity to contribute to your continued success. Thank you for considering my application. I look forward to the possibility of discussing how my skills and experiences align with the needs of your team.

Enclosure: Resume

Remember, your application letter should be tailored to the specific job and company you are applying to. Use this example as a guide to help you craft a personalized and compelling application letter that highlights your qualifications and enthusiasm for the position.

Conclusion and Final Tips

Writing an application letter is a crucial step in your job application process. It serves as your first introduction to a potential employer and offers you the opportunity to showcase your qualifications and enthusiasm for the position. Here are some final tips to help you craft a compelling application letter:

1. Be Concise and Specific

Keep your application letter concise and to the point. Avoid rambling or including irrelevant information. Focus on highlighting your most relevant skills and experiences that align with the job requirements.

2. Customize Each Letter

Avoid sending out generic application letters. Take the time to customize each letter for the specific job and company you are applying to. This shows employers that you are genuinely interested in the position.

3. Proofread Carefully

Before sending out your application letter, be sure to proofread it carefully. Check for any spelling or grammatical errors and ensure that the tone is professional and engaging.

4. Follow Instructions

Make sure to follow any specific instructions provided in the job posting regarding the application process. Failure to do so could result in your application being overlooked.

5. Show Enthusiasm

Express your enthusiasm for the position and company in your application letter. Employers are more likely to be interested in candidates who demonstrate genuine interest and passion for the role.

6. Utilize Keywords

Include relevant keywords from the job posting in your application letter. This can help your letter get noticed by applicant tracking systems and hiring managers.

7. Follow Up

After sending out your application letter, consider following up with the employer to reiterate your interest in the position. This can help you stand out from other applicants.

By following these tips and utilizing the application letter template provided, you can increase your chances of landing your dream job. Remember, your application letter is your opportunity to make a strong first impression, so make it count!

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How to Write an Application Letter

Last Updated: June 29, 2023 Fact Checked

This article was co-authored by Alexander Ruiz, M.Ed. . Alexander Ruiz is an Educational Consultant and the Educational Director of Link Educational Institute, a tutoring business based in Claremont, California that provides customizable educational plans, subject and test prep tutoring, and college application consulting. With over a decade and a half of experience in the education industry, Alexander coaches students to increase their self-awareness and emotional intelligence while achieving skills and the goal of achieving skills and higher education. He holds a BA in Psychology from Florida International University and an MA in Education from Georgia Southern University. There are 7 references cited in this article, which can be found at the bottom of the page. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 166,730 times.

Application letters are typically written to accompany school or job applications. The purpose of the letter is to introduce yourself to the decision committee, and to outline your qualifications in a specific way. It can be the only time other than an interview that you have a chance to really stand out in an application, so it's important to get it right. You can learn what to include in your letter, how to style it, and how to format it to give yourself the best chance.

Application Letter Templates

Writing a Job Application

• A good example would be: "I'm writing to apply for the Chimney Sweep position advertised in Rolling Stone. I think my experience in the heating industry makes me uniquely qualified for this position. Please find my application materials and a brief description of my qualifications below."
• Don't write your name until the signature. It'll be in the header and in the sign-off, so there's no reason to put it in the body of the letter itself.

• Be specific. Who are you? Where do you come from? What's your story? These details are important. HR screeners read hundreds of these.
• Describe your ambitions. Where do you want to go? How will this opportunity help you get there?
• What skills and experiences make you the right fit? Be as specific as possible and avoid vague language. It's better to describe a time you solved a specific problem at your last job than to just write, "I'm a good problem solver at work."

• Tailor it to the business. If you're applying to work at a record store, you need to talk about music. If you're applying to work at a tech company that writes, "Tell us something totally rad about yourself!" it's probably ok to be a little more informal.

• Don't over-promise. Telling someone that you can guarantee that you'll be able to turn around their sales figures in six months or less is a good way to get fired in six months.

• Any kind of job requires this type of research. If you apply to a restaurant, you need to be familiar with the menu and the kind of customers the restaurant attracts. Consider eating there a few times before you apply.
• Don't show you're familiar by criticizing a business and telling them what you can do better. Not the time to offer a harsh criticism of a business plan that you don't really know anything about.

Writing a School Application

• Common prompts include things like, "Outline your qualifications for this position" or "In writing, explain how this position would affect your career goals." Sometimes, the prompt will be as short as, "Tell us something interesting about yourself."
• If there is no prompt, but you still feel the need to introduce your application with a letter, it's usually best to keep it as short as possible. Explain what you're applying for, why you're applying, and thank the contact for their consideration. That's it.

• Often, college prompts will ask you to describe a time you struggled, or a time you overcame some obstacle. Write about something unique, a time that you actually failed and dealt with the consequences.
• The board will get thousands–literally, thousands–of letters about someone's first mission trip, and letters about the time someone's sports team was beaten, then overcame the odds, and won again. Avoid these topics.

• Be specific. If you're writing to a college board, don't say, "I want to go to this college because I need a degree." That's obvious. What do you want to do with it? Why? If you're applying to a business, don't say, "I just need a job." That's obvious. Why this specific job?

• If you're applying to schools, what do you like about the school? What faculty are you interested in? Why this school, instead of another?

Formatting Application Letters

• If you don't get a word-count guideline, just focus on making one or two good points about yourself, and keeping it at that. No need to drone on four several pages.

• Instead of a salutation, write, "Letter of Application" at the top left corner of the page, or put it in the header on the left side at the top.
• If you do have a contact, address it to them, making sure the name is spelled correctly. Then space down and start the body of the letter. [10] X Research source

• Sometimes, it's appropriate to type your name, then print out the letter and sign it in pen. That can be a nice touch.

• Mailing address
• Telephone and/or fax number

Expert Q&A

• Remember to be formal at all times. Do not use abbreviations anywhere. Thanks Helpful 0 Not Helpful 1

You Might Also Like

• ↑ https://www.indeed.com/career-advice/finding-a-job/how-to-write-an-application-letter
• ↑ https://owl.purdue.edu/owl/subject_specific_writing/professional_technical_writing/tone_in_business_writing.html
• ↑ Alexander Ruiz, M.Ed.. Educational Consultant. Expert Interview. 18 June 2020.
• ↑ https://advice.writing.utoronto.ca/types-of-writing/admission-letters/
• ↑ https://wts.indiana.edu/writing-guides/personal-statements-and-application-letters.html
• ↑ https://owl.purdue.edu/owl/job_search_writing/job_search_letters/cover_letters_1_quick_tips/quick_formatting_tips.html
• ↑ https://writing.wisc.edu/handbook/assignments/coverletters/

About This Article

To format an application letter, start by including your name and contact details in the document header. When choosing a greeting, only use one if you know the person's name your writing to. Otherwise, give the document a title, like "Letter of application" at the top of the page. For the body of the letter, aim to write no more than 1 page of single-spaced paragraphs using a standard font. Finally, conclude your letter with a formal greeting like "Sincerely yours." For tips on how to write a job application letter, read on! Did this summary help you? Yes No

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Writing a Job Application Letter (Samples & Examples)

Often, employers prefer that job applicants furnish them with a professionally written application letter for an open position instead of sending them their resume and cover letter. A job application letter is usually used when applying for a role when the role focuses more on their personality than all other aspects. A job application letter reflects more details about the applicant, whereas the resume focuses on their professional experiences and skills.

What is a Job Application Letter?

A job application letter is a standalone document submitted to the potential employer by the applicant expressing their interest in an open position. The application letter explains who you are, either as an individual or as a professional. The application letter should highlight your skills and achievements, helping to capture the recruiter’s attention responsible for reviewing job applications.

When properly drafted, an application letter explains to the recipient why they should book you for an interview and outlines the significant qualifications that make you the perfect candidate for the position. A professionally written job application letter can create a great first impression and help set you apart from thousands of applicants.

Difference Between a Job Application Letter and a Cover Letter

The key difference between a job application letter and a cover letter is that;

• Cover letters only define the applicants’ professional qualifications and the reason for writing the letter, while;
• The job application letter outlines the applicants’ skills, qualifications, strengths, and previous job experiences that are related to the position that they are applying for.

How to Write a Job Application Letter 

When drafting your job application letter, follow these steps to ensure that you include all the information about yourself and your professional experience that will help you seize the hiring managers’ attention: 

Do your research about the organization and the open positions

You must draft a new job application letter for each position you are applying for. This is important so as not to sound generic. By writing from scratch, you will also be able to include pertinent details about the position you are applying for and show your interest in that specific role. Go through the job advert and the company’s website and compare the qualifications and experience with the list of skills and qualifications listed in the job posting. You may also want to brainstorm some of your significant experiences related to the position you are applying for. 

Use a professional format

All job application letters should follow a standard format and should be professionally written. The letter should be single-spaced, have a one-inch margin, and should be left-aligned. Also, you should consider using a more professional and traditional font such as Times New Roman- font size twelve. Try to tailor your letter to fit on one page of printed paper. 

Use a formal business heading

When writing your job application letter, you should use a formal business heading. The heading of your application letter should include your name, your contact information, the date of writing, and the company’s name and address. 

Address the letter to the right recipient 

When gathering information about the company, try and find out the name of the person that you are to send the letter to. In most cases, the person you are supposed to send the letter to is usually included in the job advert, if not try and contact the company and find out their name. 

Start by describing your interest

In your first paragraph, mention the position that you are applying for and where you saw the job listing. Include your interest in the position and provide a brief description of your experiences and qualifications that make you the best candidate for the role.

Outline your skills, experiences, and qualifications

In the next few paragraphs of your job application letter, outline your skills, experiences, and qualifications poised in a way that aligns with the company’s mission and vision statements. 

Include aspects of your personality

When writing your application letter, focus on how you can incorporate aspects of your personality. An engaging letter is more likely to attract the attention of the reader, especially when they can get an idea of how you will be an asset to their team. 

Express appreciation

Before signing off on your job application letter, express your appreciation to the recipient of the letter for reviewing your application letter and considering you for the job. Remember that the hiring manager/potential employer is taking their time to go through your letter, so expressing your gratitude for the time that they spend is a polite and professional way to close your letter. 

Close the letter

Use a professional sign off to conclude your letter. Most people use “Best” or “Sincerely” to close the letter, but you can choose any other that is professional to use. 

Sending Your Job Application Letter 

Job application letter formats depending on whether one is sending it to their supervisor or the hiring manager. If you are looking to send your letter via email, your letter’s format will differ from a mailed or printed letter. When sending via email, your contact information should be at the bottom part of your letter for an email, below your full typed name.  

When you are sending your job application letter via email, it is important to consider the letter’s subject line. The subject line will, in most cases, determine whether the hiring manager opens your letter or not. Make sure to use a relevant subject line in your application, for instance; you can use something like, “Job application letter for the position of…” The best subject line is usually professional, polite, concise, and relevant. 

Free Job Application Letter Templates

Depending on how your choice of words, formatting, and length of your job application letter can either make or break you. To ensure that your job application letter has everything and is well structured, consider the following templates when writing:

Tips to Follow

When drafting your job application letter, make sure to follow these tips to ensure that you have included all the information that the hiring manager requires:

• Emphasize your abilities and skills: your job application letter is an opportunity for you to introduce and sell yourself as the best candidate for the position that you are applying for. Include some specific situations in which you managed to properly apply your skills, experiences, and abilities to benefit the organization that you were working for. You can also include data to quantify and back up your claims
• Keep the letter short: even though you may be tempted to include a lot of unnecessary details about yourself, it is important to be brief in your writing. If the potential employer or the hiring manager receives a letter that has several pages, they may not dedicate their time to go through it. A concise letter is more manageable and appealing to them.
• Proofread your work: since the job application will serve as your first impression, you want to ensure that it sends a positive vibe to the recipient. Ensure that your letter is free of any grammatical errors and spelling mistakes to avoid a potentially negative first impression.
• Close the letter with all the important details: thank the hiring manager for their time and consideration. Also, provide your contact information and mention how you will follow up.

Most companies usually receive thousands of applications for open positions every day, therefore for you to stand out, your letter should look good, and it must capture their attention from the onset. Having a well-drafted job application letter can greatly help you in getting your dream job. If your job application looks professional, then the hiring manager will be more likely to take it more seriously.

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How to Write an Address: A Complete Guide

Hannah Yang

Whenever you mail a letter, you need to write the address correctly. If you format the address incorrectly, your mail might get delivered to the wrong destination.

That’s just one situation in which you’ll need to know how to write an address. You may also need to write your address in the header of a resume, to fill out legal forms, and countless other situations.

If you’re trying to write an address, you’ve come to the right place. This article will give you a complete guide to formatting an address and provide examples of common address formats.

What Is an Address?

What are the address formats for mailing a letter, what are the address formats for specific types of addresses, should you use abbreviations in an address, address examples, conclusion on how to write an address.

An address consists of all the information that a mail carrier needs to identify a location.

Addresses contain some or all of the following pieces of information:

• The recipient’s name
• The organization’s name, if necessary
• Building number
• Street name
• Suite number, apartment number, or P.O. box number, if necessary
• City, town, or village
• State or territory
• Postal code

It’s important to include all the information that the post office needs to identify the correct location, without including any extraneous information. If you add any extraneous lines or words, it will be harder for others to figure out what the actual address is.

When you mail a letter in the US, you’ll need to include both the recipient’s address and the sender’s address. Let’s look at how to format each one.

Mailing Address Format

Whenever you mail a letter, you need to put the recipient’s address at the center of the envelope. This is where the postal courier will look to figure out where to deliver the letter to.

If you’re writing to a recipient in the US, you should include the following pieces of information, in this order:

• The recipient’s name on the first line. You can choose whether or not to include a title, such as Ms. or Dr.
• The recipient’s building number and street name. Also include a suite number, apartment number, or P.O. box number on the second line, if necessary
• The recipient's city, state, and postal code on the final line

The address should consist of three lines of text, one for each of the bullet points above.

You only need to include a suite or apartment number if you live in a building where multiple individuals or families share the same building number. That way, couriers can figure out which specific apartment to deliver the mail to.

When you write the postal code, you can write out either the five-digit ZIP code (e.g. 98052), or the five-digit ZIP code with the area-specific four-digit suffix (e.g. 98052-1134). Including your full postal code will help couriers deliver your package more quickly.

Return Address Format

The term “return address” refers to the address of the person sending a letter or package. The reason you need to include your own address on any letter or package you send is so the postal service knows where to return the mail if they’re unable to deliver it. You should place your return address on the upper left corner of the envelope.

If you live in the US, you should include the following pieces of information, in this order:

• Your name on the first line. You can choose whether or not to include a title, such as Ms. or Dr.
• Your building number and street name. Also include a suite number, apartment number, or P.O. box number on the second line, if necessary
• Your city, state, and postal code on the final line

Just like with the mailing address, the return address should be three lines of text, one for each of the bullet points above.

The guidelines to follow when writing an address often depends on the specific type of letter you’re writing. For example, if you’re sending an international letter to a country outside of the US, you may need to format your address differently.

Let’s look at some of these specific guidelines.

Business Address Format

When you’re sending mail to a business address, you may need to include some additional information that you wouldn’t include for a personal letter.

That’s because the courier may need to know the company name, as well as the name of the specific person within the company you’re writing to.

Here’s the information you need to include in a business address:

• The recipient’s name. You can precede this name with the word Attention or ATTN, followed by a colon. You can choose whether you want to include any relevant professional titles, such as Ph.D. or Esq.
• The name of the recipient’s company or organization
• The company’s building number and street name
• The company’s floor or suite number, if necessary
• The company’s city, state, and postal code

International Address Format

If you’re mailing a letter outside of the US, you’ll need to adhere to the format of the country you’re sending the letter to. That way, the postal service within that country will know where to go.

In general, these are the pieces of information you should include in an international address:

• The name of the recipient’s house, if their home has a specific name
• The recipient’s building number and street name, if their house does not have a specific name
• The recipient’s city, town, or village
• The recipient’s county
• The recipient’s postal code
• The recipient’s district, if necessary
• The recipient’s country

To be safe, you should always double-check the address format of the specific country you’re mailing to.

When you write your return address on international mail, you should format it the same way you usually would. In addition, you should include your own country at the bottom of the return address.

Resume Address Format

When you write a professional resume, you should include your address at the top of your resume. You can either include it in your header or add it in the top left corner.

The good news is that you should use the same format for writing an address in a resume that you would use for writing a letter. Include all the same information you would use for a return address.

One-Line Address Format

Sometimes, you may need to write an entire address in a single line of text.

In this case, you should include all the same information that you would include in a multi-line address. The only difference is that you’ll need to replace each line break with a comma when you write an address on one line.

Make sure to include a comma after each of these elements:

• The person’s name
• The street address
• The apartment number or suite

It’s perfectly acceptable to use abbreviations when writing an address—in fact, it’s often expected.

Here are some common abbreviations you should know:

• Apartment: Apt
• Boulevard: Blvd
• Parkway: Pkwy

You should also abbreviate all the US states with a two-letter code. For example, you would write CA for California or DE for Delaware.

To help you understand what a correctly formatted address should look like, we’ve included some examples you can refer to.

US Address Examples

Here’s an example of a domestic residential address in the US:

John Smith 5480 7th Ave San Francisco, CA 94112

Here’s an example of a US address with an apartment number:

Ms. Mary Green 2211 Edgewood St, Apt 2 Boston, MA 02124-1331

One-Line Address Examples

Here’s how you would write each of the above addresses on a single line:

John Smith, 5480 7th Ave, San Francisco, CA 94112 Ms. Mary Green, 2211 Edgewood St, Apt 2, Boston, MA, 02124-1331

Professional Address Examples

If you’re writing a business letter, don’t forget to include the organization’s name. Here’s an example:

Attn: Rachel Long, CEO The Greatest Writers’ Organization 780 English Avenue, Floor 8 Seattle, WA 90199

International Address Examples

Here’s an example of an address in Canada:

Jacob White 423 Second Street NE Montreal, QC H3Z 2Y7 Canada

(In this case, Montreal is the city, QC is the province, and H3Z 2Y7 is the postal code.)

Here’s an example of an address in Great Britain:

Harry Brown 87 Blackstone Street London EC1Y 8SY England

(In this case, London is the city, and EC17 8SY is the postal code.)

There you have it—a complete guide to writing an address correctly! Here’s a quick recap:

• An address should include everything a mail carrier needs to identify the recipient’s location
• It’s expected that you’ll use standard abbreviations, such as St for Street
• The guidelines may be different for international addresses, so always double-check each country’s guidelines

Lastly, make sure you write your address in clear and legible handwriting, so your mail can be delivered efficiently.

Be confident about grammar

Check every email, essay, or story for grammar mistakes. Fix them before you press send.

Hannah Yang is a speculative fiction writer who writes about all things strange and surreal. Her work has appeared in Analog Science Fiction, Apex Magazine, The Dark, and elsewhere, and two of her stories have been finalists for the Locus Award. Her favorite hobbies include watercolor painting, playing guitar, and rock climbing. You can follow her work on hannahyang.com, or subscribe to her newsletter for publication updates.

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