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How to write a great cover letter in 2024: tips and structure

A cover letter is a personalized letter that introduces you to a potential employer, highlights your qualifications, and explains why you're a strong fit for a specific job.

Hate or love them, these brief documents allow job seekers to make an impression and stand out from the pile of other applications. Penning a thoughtful cover letter shows the hiring team you care about earning the position.

Here’s everything you need to know about how to write a cover letter — and a great one, at that.

What is a cover letter and why does it matter?

A professional cover letter is a one-page document you submit alongside your CV or resume as part of a job application. Typically, they’re about half a page or around 150–300 words.

An effective cover letter doesn’t just rehash your CV; it’s your chance to highlight your proudest moments, explain why you want the job, and state plainly what you bring to the table.

Show the reviewer you’re likable, talented, and will add to the company’s culture . You can refer to previous jobs and other information from your CV, but only if it helps tell a story about you and your career choices .

What 3 things should you include in a cover letter?

A well-crafted cover letter can help you stand out to potential employers. To make your cover letter shine, here are three key elements to include:

1. Personalization

Address the hiring manager or recruiter by name whenever possible. If the job posting doesn't include a name, research to find out who will be reviewing applications. Personalizing your cover letter shows that you've taken the time to tailor your application to the specific company and role.

2. Highlight relevant achievements and skills

Emphasize your most relevant skills , experiences, and accomplishments that directly relate to the job you're applying for. Provide specific examples of how your skills have benefited previous employers and how they can contribute to the prospective employer's success. Use quantifiable achievements , such as improved efficiency, cost savings, or project success, to demonstrate your impact.

3. Show enthusiasm and fit

Express your enthusiasm for the company and the position you're applying for. Explain why you are interested in this role and believe you are a good fit for the organization. Mention how your values, goals, and skills align with the company's mission and culture. Demonstrating that you've done your research can make a significant impression.

What do hiring managers look for in a cover letter?

Employers look for several key elements in a cover letter. These include:

Employers want to see that your cover letter is specifically tailored to the position you are applying for. It should demonstrate how your skills, experiences, and qualifications align with the job requirements.

Clear and concise writing

A well-written cover letter is concise, easy to read, and error-free. Employers appreciate clear and effective communication skills , so make sure your cover letter showcases your ability to express yourself effectively.

Demonstrated knowledge of the company

Employers want to see that you are genuinely interested in their organization. Mention specific details about the company, such as recent achievements or projects, to show that you are enthusiastic about joining their team.

Achievements and accomplishments

Highlight your relevant achievements and accomplishments that demonstrate your qualifications for the position. Use specific examples to showcase your skills and show how they can benefit the employer.

Enthusiasm and motivation

Employers want to hire candidates who are excited about the opportunity and motivated to contribute to the company's success. Express your enthusiasm and passion for the role and explain why you are interested in working for the company.

Professionalism

A cover letter should be professional in tone and presentation. Use formal language, address the hiring manager appropriately, and follow standard business letter formatting.

How do you structure a cover letter?

A well-structured cover letter follows a specific format that makes it easy for the reader to understand your qualifications and enthusiasm for the position. Here's a typical structure for a cover letter:

Contact information

Include your name, address, phone number, and email address at the top of the letter. Place your contact information at the beginning so that it's easy for the employer to reach you.

Employer's contact information

Opening paragraph, middle paragraph(s), closing paragraph, complimentary close, additional contact information.

Repeat your contact information (name, phone number, and email) at the end of the letter, just in case the employer needs it for quick reference.

Remember to keep your cover letter concise and focused. It should typically be no more than one page in length. Proofread your letter carefully to ensure it is free from spelling and grammatical errors. Tailor each cover letter to the specific job application to make it as relevant and impactful as possible.

How to write a good cover letter (with examples)

The best letters are unique, tailored to the job description, and written in your voice — but that doesn’t mean you can’t use a job cover letter template.

Great cover letters contain the same basic elements and flow a certain way. Take a look at this cover letter structure for ref erence while you construct your own.

1. Add a header and contact information

While reading your cover letter, the recruiter shouldn’t have to look far to find who wrote it. Your document should include a basic heading with the following information:

• Pronouns (optional)
• Location (optional)
• Email address
• Phone number (optional)
• Relevant links, such as your LinkedIn profile , portfolio, or personal website (optional)

You can pull this information directly from your CV. Put it together, and it will look something like this:

Christopher Pike

San Francisco, California

[email protected]

Alternatively, if the posting asks you to submit your cover letter in the body of an email, you can include this information in your signature. For example:

Warm regards,

Catherine Janeway

Bloomington, Indiana

[email protected]

(555) 999 - 2222

2. Include a personal greeting

Always begin your cover letter by addressing the hiring manager — preferably by name. You can use the person’s first and last name. Make sure to include a relevant title, like Dr., Mr., or Ms. For example, “Dear Mr. John Doe.”

Avoid generic openings like “To whom it may concern,” “Dear sir or madam,” or “Dear hiring manager.” These introductions sound impersonal — like you’re copy-pasting cover letters — and can work against you in the hiring process.

Be careful, though. When using someone’s name, you don’t want to use the wrong title or accidentally misgender someone. If in doubt, using only their name is enough. You could also opt for a gender-neutral title, like Mx.

Make sure you’re addressing the right person in your letter — ideally, the person who’s making the final hiring decision. This isn’t always specified in the job posting, so you may have to do some research to learn the name of the hiring manager.

3. Draw them in with an opening story

The opening paragraph of your cover letter should hook the reader. You want it to be memorable, conversational, and extremely relevant to the job you’re pursuing. 

There’s no need for a personal introduction — you’ve already included your name in the heading. But you should make reference to the job you’re applying for. A simple “Thank you for considering my application for the role of [job title] at [company],” will suffice.

Then you can get into the “Why” of your job application. Drive home what makes this specific job and this company so appealing to you. Perhaps you’re a fan of their products, you’re passionate about their mission, or you love their brand voice. Whatever the case, this section is where you share your enthusiasm for the role.

Here’s an example opening paragraph. In this scenario, you’re applying for a digital marketing role at a bicycle company:

“Dear Mr. John Doe,

Thank you for considering my application for the role of Marketing Coordinator at Bits n’ Bikes.

My parents bought my first bike at one of your stores. I’ll never forget the freedom I felt when I learned to ride it. My father removed my training wheels, and my mom sent me barrelling down the street. You provide joy to families across the country — and I want to be part of that.”

4. Emphasize why you’re best for the job

Your next paragraphs should be focused on the role you’re applying to. Highlight your skill set and why you’re a good fit for the needs and expectations associated with the position. Hiring managers want to know what you’ll bring to the job, not just any role.

Start by studying the job description for hints. What problem are they trying to solve with this hire? What skills and qualifications do they mention first or more than once? These are indicators of what’s important to the hiring manager.

Search for details that match your experience and interests. For example, if you’re excited about a fast-paced job in public relations, you might look for these elements in a posting:

• They want someone who can write social media posts and blog content on tight deadlines
• They value collaboration and input from every team member
• They need a planner who can come up with strong PR strategies

Highlight how you fulfill these requirements:

“I’ve always been a strong writer. From blog posts to social media, my content pulls in readers and drives traffic to product pages. For example, when I worked at Bits n’ Bikes, I developed a strategic blog series about bike maintenance that increased our sales of spare parts and tools by 50% — we could see it in our web metrics.

Thanks to the input of all of our team members, including our bike mechanics, my content delivered results.”

5. End with a strong closing paragraph and sign off gracefully

Your closing paragraph is your final chance to hammer home your enthusiasm about the role and your unique ability to fill it. Reiterate the main points you explained in the body paragraphs and remind the reader of what you bring to the table.

You can also use the end of your letter to relay other important details, like whether you’re willing to relocate for the job.

When choosing a sign-off, opt for a phrase that sounds professional and genuine. Reliable options include “Sincerely” and “Kind regards.”

Here’s a strong closing statement for you to consider:

“I believe my enthusiasm, skills, and work experience as a PR professional will serve Bits n’ Bikes very well. I would love to meet to further discuss my value-add as your next Director of Public Relations. Thank you for your consideration. I hope we speak soon.

Tips to write a great cover letter that compliments your resume

When writing your own letter, try not to copy the example excerpts word-for-word. Instead, use this cover letter structure as a baseline to organize your ideas. Then, as you’re writing, use these extra cover letter tips to add your personal touch:

• Keep your cover letter different from your resume : Your cover letter should not duplicate the information on your resume. Instead, it should provide context and explanations for key points in your resume, emphasizing how your qualifications match the specific job you're applying for.
• Customize your cover letter . Tailor your cover letter for each job application. Address the specific needs of the company and the job posting, demonstrating that you've done your homework and understand their requirements.
• Show enthusiasm and fit . Express your enthusiasm for the company and position in the cover letter. Explain why you are interested in working for this company and how your values, goals, and skills align with their mission and culture.
• Use keywords . Incorporate keywords from the job description and industry terms in your cover letter. This can help your application pass through applicant tracking systems (ATS) and demonstrate that you're well-versed in the field.
• Keep it concise . Your cover letter should be succinct and to the point, typically no more than one page. Focus on the most compelling qualifications and experiences that directly support your application.
• Be professional . Maintain a professional tone and structure in your cover letter. Proofread it carefully to ensure there are no errors.
• Address any gaps or concerns . If there are gaps or concerns in your resume, such as employment gaps or a change in career direction, briefly address them in your cover letter. Explain any relevant circumstances and how they have shaped your qualifications and determination.
• Provide a call to action . Conclude your cover letter with a call to action, inviting the employer to contact you for further discussion. Mention that you've attached your resume for their reference.
• Follow the correct format . Use a standard cover letter format like the one above, including your contact information, a formal salutation, introductory and closing paragraphs, and your signature. Ensure that it complements your resume without redundancy.
• Pick the right voice and tone . Try to write like yourself, but adapt to the tone and voice of the company. Look at the job listing, company website, and social media posts. Do they sound fun and quirky, stoic and professional, or somewhere in-between? This guides your writing style.
• Tell your story . You’re an individual with unique expertise, motivators, and years of experience. Tie the pieces together with a great story. Introduce how you arrived at this point in your career, where you hope to go , and how this prospective company fits in your journey. You can also explain any career changes in your resume.
• Show, don’t tell . Anyone can say they’re a problem solver. Why should a recruiter take their word for it if they don’t back it up with examples? Instead of naming your skills, show them in action. Describe situations where you rose to the task, and quantify your success when you can.
• Be honest . Avoid highlighting skills you don’t have. This will backfire if they ask you about them in an interview. Instead, shift focus to the ways in which you stand out.
• Avoid clichés and bullet points . These are signs of lazy writing. Do your best to be original from the first paragraph to the final one. This highlights your individuality and demonstrates the care you put into the letter.
• Proofread . Always spellcheck your cover letter. Look for typos, grammatical errors, and proper flow. We suggest reading it out loud. If it sounds natural rolling off the tongue, it will read naturally as well.

Common cover letter writing FAQs

How long should a cover letter be.

A cover letter should generally be concise and to the point. It is recommended to keep it to one page or less, focusing on the most relevant information that highlights your qualifications and fits the job requirements.

Should I include personal information in a cover letter?

While it's important to introduce yourself and provide your contact information, avoid including personal details such as your age, marital status, or unrelated hobbies. Instead, focus on presenting your professional qualifications and aligning them with the job requirements.

Can I use the same cover letter for multiple job applications?

While it may be tempting to reuse a cover letter, it is best to tailor each cover letter to the specific job you are applying for. This allows you to highlight why you are a good fit for that particular role and show genuine interest in the company.

Do I need to address my cover letter to a specific person?

Whenever possible, it is advisable to address your cover letter to a specific person, such as the hiring manager or recruiter. If the job posting does not provide this information, try to research and find the appropriate contact. If all else fails, you can use a generic salutation such as "Dear Hiring Manager."

Should I include references in my cover letter?

It is generally not necessary to include references in your cover letter. Save this information for when the employer explicitly requests it. Instead, focus on showcasing your qualifications and achievements that make you a strong candidate for the position.

It’s time to start writing your stand-out cover letter

The hardest part of writing is getting started. 

Hopefully, our tips gave you some jumping-off points and confidence . But if you’re really stuck, looking at cover letter examples and resume templates will help you decide where to get started. 

There are numerous sample cover letters available online. Just remember that you’re a unique, well-rounded person, and your cover letter should reflect that. Using our structure, you can tell your story while highlighting your passion for the role. 

Doing your research, including strong examples of your skills, and being courteous is how to write a strong cover letter. Take a breath , flex your fingers, and get typing. Before you know it, your job search will lead to a job interview.

If you want more personalized guidance, a specialized career coach can help review, edit, and guide you through creating a great cover letter that sticks.

Ace your job search

Explore effective job search techniques, interview strategies, and ways to overcome job-related challenges. Our coaches specialize in helping you land your dream job.

Elizabeth Perry, ACC

Elizabeth Perry is a Coach Community Manager at BetterUp. She uses strategic engagement strategies to cultivate a learning community across a global network of Coaches through in-person and virtual experiences, technology-enabled platforms, and strategic coaching industry partnerships. With over 3 years of coaching experience and a certification in transformative leadership and life coaching from Sofia University, Elizabeth leverages transpersonal psychology expertise to help coaches and clients gain awareness of their behavioral and thought patterns, discover their purpose and passions, and elevate their potential. She is a lifelong student of psychology, personal growth, and human potential as well as an ICF-certified ACC transpersonal life and leadership Coach.

3 cover letter examples to help you catch a hiring manager’s attention

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How to Write a Cover Letter [Full Guide & Examples for 2024]

After weeks of heavy job searching, you’re almost there!

You’ve perfected your resume.

You’ve short-listed the coolest jobs you want to apply for.

You’ve even had a friend train you for every single interview question out there.

But then, before you can send in your application and call it a day, you remember that you need to write a cover letter too.

So now, you’re stuck staring at a blank page, wondering where to start...

Don’t panic! We’ve got you covered. Writing a cover letter is a lot simpler than you might think. 

In this guide, we’re going to teach you how to write a cover letter that gets you the job you deserve.

We're going to cover:

What Is a Cover Letter?

• How to Write the Perfect Cover Letter, Step by Step
• 15+ Job-Winning Cover Letter Examples

Let’s get started.

A cover letter is a document that you submit as part of your job application, alongside your resume or CV.

The purpose of a cover letter is to introduce you and briefly summarize your professional background. On average, it should be around 250 to 400 words long .

A good cover letter is supposed to impress the hiring manager and convince them you’re worth interviewing as a candidate.

So, how can your cover letter achieve this?

First of all, it should complement your resume, not copy it. Your cover letter is your chance to elaborate on important achievements, skills, or anything else that your resume doesn’t give you the space to cover. 

For example, if you have an employment gap on your resume, the cover letter is a great place to explain why it happened and how it helped you grow as a person. 

If this is your first time writing a cover letter, writing about yourself might seem complicated. But don’t worry—you don’t need to be super creative or even a good writer .

All you have to do is follow this tried and tested cover letter structure:

• Header. Add all the necessary contact information at the top of your cover letter.
• Formal greeting. Choose an appropriate way to greet your target audience.
• Introduction. Introduce yourself in the opening paragraph and explain your interest in the role.
• Body. Elaborate on why you’re the best candidate for the job and a good match for the company. Focus on “selling” your skills, achievements, and relevant professional experiences.
• Conclusion. Summarize your key points and wrap it up professionally.

Now, let’s take a look at an example of a cover letter that follows our structure perfectly:

New to cover letter writing? Give our cover letter video a watch before diving into the article!

When Should You Write a Cover Letter?

You should always include a cover letter in your job application, even if the hiring manager never reads it. Submitting a cover letter is as important as submitting a resume if you want to look like a serious candidate.

If the employer requests a cover letter as part of the screening process, not sending one is a huge red flag and will probably get your application tossed into the “no” pile immediately.

On the other hand, if the job advertisement doesn’t require a cover letter from the candidates, adding one shows you went the extra mile.

Putting in the effort to write a cover letter can set you apart from other candidates with similar professional experience and skills, and it could even sway the hiring manager to call you for an interview if you do it right.

Need to write a letter to help get you into a good school or volunteer program? Check out our guide to learn how to write a motivation letter !

How to Write the Perfect Cover Letter

Now that you know what a cover letter is, it’s time to learn how to write one!

We’ll go through the process in detail, step by step.

#1. Choose the Right Cover Letter Template

A good cover letter is all about leaving the right first impression.

So, what’s a better way to leave a good impression than a well-formatted, stylish template?

Just choose one of our hand-picked cover letter templates , and you’ll be all set in no time!

As a bonus, our intuitive AI will even give you suggestions on how to improve your cover letter as you write it. You’ll have the perfect cover letter done in minutes!

#2. Put Contact Information in the Header

As with a resume, it’s important to 

start your cover letter

 with your contact details at the top. These should be in your cover letter’s header, separated neatly from the bulk of your text.

Here, you want to include all the essential contact information , including:

• Full Name. Your first and last name should stand out at the top.
• Job Title. Match the professional title underneath your name to the exact job title of the position you’re applying for. Hiring managers often hire for several roles at once, so giving them this cue about what role you’re after helps things go smoother.
• Email Address. Always use a professional and easy-to-spell email address. Ideally, it should combine your first and last names.
• Phone Number. Add a number where the hiring manager can easily reach you.
• Location. Add your city and state/country, no need for more details.
• Relevant Links (optional). You can add links to websites or social media profiles that are relevant to your field. Examples include a LinkedIn profile , Github, or an online portfolio.

Then it’s time to add the recipient’s contact details, such as:

• Hiring Manager's Name. If you can find the name of the hiring manager, add it.
• Hiring Manager's Title. While there’s no harm in writing “hiring manager,” if they’re the head of the department, we recommend you use that title accordingly.
• Company Name. Make sure to write the name of the company you're applying to.
• Location. The city and state/country are usually enough information here, too.
• Date of Writing (Optional). You can include the date you wrote your cover letter for an extra professional touch.

#3. Address the Hiring Manager

Once you’ve properly listed all the contact information, it’s time to start writing the content of the cover letter.

The first thing you need to do here is to address your cover letter directly to the hiring manager.

In fact, you want to address the hiring manager personally .

Forget the old “Dear Sir or Madam” or the impersonal “To Whom It May Concern.” You want to give your future boss a good impression and show them that you did your research before sending in your application.

No one wants to hire a job seeker who just spams 20+ companies and hopes something sticks with their generic approach

So, how do you find out who’s the hiring manager?

First, check the job ad. The hiring manager’s name might be listed somewhere in it.

If that doesn’t work, check the company’s LinkedIn page. You just need to look up the head of the relevant department you’re applying to, and you’re all set.

For example, if you’re applying for the position of Communication Specialist at Novorésumé. The hiring manager is probably the Head of Communications or the Chief Communications Officer.

Here’s what you should look for on LinkedIn:

And there you go! You have your hiring manager.

But let’s say you’re applying for a position as a server . In that case, you’d be looking for the “restaurant manager” or “food and beverage manager.”

If the results don’t come up with anything, try checking out the “Team” page on the company website; there’s a good chance you’ll at least find the right person there.

Make sure to address them as Mr. or Ms., followed by their last name. If you’re not sure about their gender or marital status, you can just stick to their full name, like so:

• Dear Mr. Kurtuy,
• Dear Andrei Kurtuy,

But what if you still can’t find the hiring manager’s name, no matter where you look?

No worries. You can direct your cover letter to the company, department, or team as a whole, or just skip the hiring manager’s name.

• Dear [Department] Hiring Manager
• Dear Hiring Manager
• Dear [Department] Team
• Dear [Company Name]

Are you applying for a research position? Learn how to write an academic personal statement .

#4. Write an Eye-Catching Introduction

First impressions matter, especially when it comes to your job search.

Hiring managers get hundreds, sometimes even thousands, of applications. Chances are, they’re not going to be reading every single cover letter end-to-end.

So, it’s essential to catch their attention from the very first paragraph.

The biggest problem with most opening paragraphs is that they’re usually extremely generic. Here’s an example:

• My name is Jonathan, and I’d like to work as a Sales Manager at XYZ Inc. I’ve worked as a Sales Manager at MadeUpCompany Inc. for 5+ years, so I believe that I’d be a good fit for the position.

See the issue here? This opening paragraph doesn’t say anything except the fact that you’ve worked the job before.

And do you know who else has similar work experience? All the other applicants you’re competing with.

Instead, you want to start with some of your top achievements to grab the reader’s attention. And to get the point across, the achievements should be as relevant as possible to the position.

Your opening paragraph should also show the hiring manager a bit about why you want this specific job. For example, mention how the job relates to your plans for the future or how it can help you grow professionally. This will show the hiring manager that you’re not just applying left and right—you’re actually enthusiastic about getting this particular role.

Now, let’s make our previous example shine:

Dear Mr. Smith,

My name’s Michael, and I’d like to help XYZ Inc. hit and exceed its sales goals as a Sales Manager. I’ve worked as a Sales Representative with Company X, another fin-tech company , for 3+ years, where I generated an average of $30,000+ in sales per month and beat the KPIs by around 40%. I believe that my previous industry experience, passion for finance , and excellence in sales make me the right candidate for the job.

The second candidate starts with what they can do for the company in the future and immediately lists an impressive and relevant achievement. Since they’re experienced in the same industry and interested in finance, the hiring manager can see they’re not just a random applicant.

From this introduction, it’s safe to say that the hiring manager would read the rest of this candidate’s cover letter.

#5. Use the Cover Letter Body for Details

The next part of your cover letter is where you can go into detail about what sets you apart as a qualified candidate for the job.

The main thing you need to remember here is that you shouldn’t make it all about yourself . Your cover letter is supposed to show the hiring manager how you relate to the job and the company you’re applying to.

No matter how cool you make yourself sound in your cover letter, if you don’t tailor it to match what the hiring manager is looking for, you’re not getting an interview.

To get this right, use the job ad as a reference when writing your cover letter. Make sure to highlight skills and achievements that match the job requirements, and you’re good to go.

Since this part of your cover letter is by far the longest, you should split it into at least two paragraphs.

Here’s what each paragraph should cover:

Explain Why You’re the Perfect Candidate for the Role

Before you can show the hiring manager that you’re exactly what they’ve been looking for, you need to know what it is they’re looking for.

Start by doing a bit of research. Learn what the most important skills and responsibilities of the role are according to the job ad, and focus on any relevant experience you have that matches them.

For example, if you’re applying for the position of a Facebook Advertiser. The top requirements on the job ad are:

• Experience managing a Facebook ad budget of $10,000+ / month
• Some skills in advertising on other platforms (Google Search + Twitter)
• Excellent copywriting skills

So, in the body of your cover letter, you need to show how you meet these requirements. Here’s an example of what that can look like:

In my previous role as a Facebook Marketing Expert at XYZ Inc. I handled customer acquisition through ads, managing a monthly Facebook ad budget of $40,000+ . As the sole digital marketer at the company, I managed the ad creation and management process end-to-end. I created the ad copy and images, picked the targeting, ran optimization trials, and so on.

Other than Facebook advertising, I’ve also delved into other online PPC channels, including:

• Google Search

Our example addresses all the necessary requirements and shows off the candidate’s relevant skills.

Are you a student applying for your first internship? Learn how to write an internship cover letter with our dedicated guide.

Explain Why You’re a Good Fit for the Company

As skilled and experienced as you may be, that’s not all the hiring manager is looking for.

They also want someone who’s a good fit for their company and who actually wants to work there.

Employees who don’t fit in with the company culture are likely to quit sooner or later. This ends up costing the company a ton of money, up to 50% of the employee’s annual salary , so hiring managers vet candidates very carefully to avoid this scenario.

So, you have to convince the hiring manager that you’re passionate about working with them.

Start by doing some research about the company. You want to know things like:

• What’s the company’s business model?
• What’s the company’s product or service? Have you used it?
• What’s the company’s culture like?

Chances are, you’ll find all the information you need either on the company website or on job-search websites like Jobscan or Glassdoor.

Then, pick your favorite thing about the company and talk about it in your cover letter.

But don’t just describe the company in its own words just to flatter them. Be super specific—the hiring manager can see through any fluff.

For example, if you’re passionate about their product and you like the company’s culture of innovation and independent work model, you can write something like:

I’ve personally used the XYZ Smartphone, and I believe that it’s the most innovative tech I’ve used in years. The features, such as Made-Up-Feature #1 and Made-Up-Feature #2, were real game changers for the device.

I really admire how Company XYZ strives for excellence in all its product lines, creating market-leading tech. As someone who thrives in a self-driven environment, I truly believe that I’ll be a great match for your Product Design team.

So, make sure to do your fair share of research and come up with good reasons why you're applying to that specific company.

Is the company you want to work for not hiring at the moment? Check out our guide to writing a letter of interest .

#6. Wrap It Up and Sign It

Finally, it’s time to conclude your cover letter.

In the final paragraph, you want to:

• Wrap up any points you couldn't make in the previous paragraphs. Do you have anything left to say? If there’s any other information that could help the hiring manager make their decision, mention it here. If not, just recap your key selling points so far, such as key skills and expertise.
• Express gratitude. Politely thanking the hiring manager for their time is always a good idea.
• Finish the cover letter with a call to action. The very last sentence in your cover letter should be a call to action. This means you should ask the hiring manager to do something, like call you and discuss your application or arrange an interview.
• Remember to sign your cover letter. Just add a formal closing line and sign your name at the bottom.

Here’s an example of how to end your cover letter :

I hope to help Company X make the most of their Facebook marketing initiatives. I'd love to further discuss how my previous success at XYZ Inc. can help you achieve your Facebook marketing goals. Please don’t hesitate to reach out to me at the provided email address or phone number so that we may arrange an interview.

Thank you for your consideration,

Alice Richards

Feel free to use one of these other popular closing lines for your cover letter:

• Best Regards,
• Kind Regards,

Cover Letter Writing Checklist

Once you’re done with your cover letter, it’s time to check if it meets all industry requirements. 

Give our handy cover letter writing checklist a look to make sure:

Does your cover letter heading include all essential information?

• Professional Email
• Phone Number
• Relevant Links

Do you address the right person? 

• The hiring manager in the company
• Your future direct supervisor
• The company/department in general

Does your introductory paragraph grab the reader's attention?

• Did you mention some of your top achievements?
• Did you use numbers and facts to back up your experience?
• Did you convey enthusiasm for the specific role?

Do you show that you’re the right candidate for the job?

• Did you identify the core requirements for the role?
• Did you show how your experiences helped you fit the requirements perfectly?

Do you convince the hiring manager that you’re passionate about the company you’re applying to?

• Did you identify the top 3 things that you like about the company?
• Did you avoid generic reasons for explaining your interest in the company?

Did you conclude your cover letter properly?

• Did you recap your key selling points in the conclusion?
• Did you end your cover letter with a call to action?
• Did you use the right formal closing line and sign your name?

15 Cover Letter Tips

Now you’re all set to write your cover letter! 

Before you start typing, here are some cover letter tips to help take your cover letter to the next level:

• Customize Your Cover Letter for Each Job. Make sure your cover letter is tailored to the job you're applying for. This shows you're not just sending generic applications left and right, and it tells the hiring manager you’re the right person for the job.
• Showcase Your Skills. Talk about how your skills meet the company’s needs. And while your hard skills should be front and center, you shouldn’t underestimate your soft skills in your cover letter either.
• Avoid Fluff. Don’t make any generic statements you can’t back up. The hiring manager can tell when you’re just throwing words around, and it doesn’t make your cover letter look good.
• Use Specific Examples. Instead of saying you're great at something, give an actual example to back up your claim. Any data you can provide makes you sound more credible, so quantify your achievements. For example, give numbers such as percentages related to your performance and the timeframe it took to accomplish certain achievements.
• Research the Company. Always take time to learn about the company you're applying to. Make sure to mention something about them in your cover letter to show the hiring manager that you're interested.
• Follow the Application Instructions. If the job posting asks for something specific in your cover letter or requires a certain format, make sure you include it. Not following instructions can come off as unattentive or signal to the hiring manager that you’re not taking the job seriously.
• Use the Right Template and Format. Choose the right cover letter format and adapt your cover letter’s look to the industry you’re applying for. For example, if you’re aiming for a job in Law or Finance, you should go for a cleaner, more professional look. But if you’re applying for a field that values innovation, like IT or Design, you have more room for creativity.
• Express Your Enthusiasm. Let the hiring manager know why you're excited about the job. Your passion for the specific role or the field in general can be a big selling point, and show them that you’re genuinely interested, not just applying left and right.
• Address Any Gaps. If there are any employment gaps in your resume , your cover letter is a great place to mention why. Your resume doesn’t give you enough space to elaborate on an employment gap, so addressing it here can set hiring managers at ease—life happens, and employers understand.
• Avoid Quirky Emails. Your email address should be presentable. It’s hard for a hiring manager to take you seriously if your email address is “[email protected].” Just use a [email protected] format.
• Check Your Contact Information. Typos in your email address or phone number can mean a missed opportunity. Double-check these before sending your application.
• Mention if You Want to Relocate. If you’re looking for a job that lets you move somewhere else, specify this in your cover letter.
• Keep It Brief. You want to keep your cover letter short and sweet. Hiring managers don’t have time to read a novel, so if you go over one page, they simply won’t read it at all.
• Use a Professional Tone. Even though a conversational tone isn’t a bad thing, remember that it's still a formal document. Show professionalism in your cover letter by keeping slang, jargon, and emojis out of it.
• Proofread Carefully. Typos and grammar mistakes are a huge deal-breaker. Use a tool like Grammarly or QuillBot to double-check your spelling and grammar, or even get a friend to check it for you.

15+ Cover Letter Examples

Need some inspiration? Check out some perfect cover letter examples for different experience levels and various professions.

5+ Cover Letter Examples by Experience

#1. college student cover letter example.

Check out our full guide to writing a college student cover letter here.

#2. Middle Management Cover Letter Example

Check out our full guide to writing a project manager cover letter here.

#3. Team Leader Cover Letter Example

Check out our full guide to writing a team leader cover letter here.

#4. Career Change Cover Letter Example

Check out our full guide to a career change resume and cover letter here.

#5. Management Cover Letter Example

Check out our full guide to writing a management cover letter here.

#6. Senior Executive Cover Letter Example

Check out our full guide to writing an executive resume here.

9+ Cover Letter Examples by Profession

#1. it cover letter example.

Check out our full guide to writing an IT cover letter here.

#2. Consultant Cover Letter Example

Check out our full guide to writing a consultant cover letter here.

#3. Human Resources Cover Letter

Check out our full guide to writing a human resources cover letter here.

#4. Business Cover Letter Example

Check out our full guide to writing a business cover letter here.

#5. Sales Cover Letter Example

Check out our full guide to writing a sales cover letter here.

#6. Social Worker Cover Letter

Check out our full guide to writing a social worker cover letter here.

#7. Lawyer Cover Letter

Check out our full guide to writing a lawyer cover letter here.

#8. Administrative Assistant Cover Letter

Check out our full guide to writing an administrative assistant cover letter here.

#9. Engineering Cover Letter Example

Check out our full guide to writing an engineer cover letter here.

#10. Receptionist Cover Letter Example

Check out our full guide to writing a receptionist cover letter here.

Need more inspiration? Check out these cover letter examples to learn what makes them stand out.

Plug & Play Cover Letter Template

Not sure how to start your cover letter? Don’t worry!

Just copy and paste our free cover letter template into the cover letter builder, and swap out the blanks for your details.

[Your Full Name]

[Your Profession]

[Your Phone Number]

[Your Email Address]

[Your Location]

[Your LinkedIn Profile URL (optional)]

[Your Personal Website URL (optional)]

[Recipient's Name, e.g., Jane Doe],

[Recipient's Position, e.g., Hiring Manager]

[Company Name, e.g., ABC Corporation]

[Company Address]

[City, State/Country]

Dear [Recipient's Name],

As a seasoned [Your Profession] with [Number of Years of Experience] years of industry experience, I am eager to express my interest in the [Job Title] position at [Company Name]. With my experience in [Your Industry/Sector] and the successes I've achieved throughout my education and career, I believe I can bring unique value and creativity to your team.

In my current role as [Your Current Job Title], I've taken the lead on more than [Number of Projects/Assignments] projects, some valued up to $[Highest Project Value]. I pride myself on consistently exceeding client expectations and have successfully [Mention a Key Achievement] in just a [Amount of Time] through [Skill] and [Skill].

I've collaborated with various professionals, such as [List Roles], ensuring that all [projects/tasks] meet [relevant standards or objectives]. This hands-on experience, coupled with my dedication to understanding each [client's/customer's] vision, has equipped me to navigate and deliver on complex projects.

My key strengths include:

• Improving [Achievement] by [%] over [Amount of Time] which resulted in [Quantified Result].
• Optimizing [Work Process/Responsibility] which saved [Previous Employer] [Amount of Time/Budget/Other Metric] over [Weeks/Months/Years]
• Spearheading team of [Number of People] to [Task] and achieving [Quantified Result].

Alongside this letter, I've attached my resume. My educational background, a [Your Degree] with a concentration in [Your Specialization], complements the practical skills that I'm particularly eager to share with [Company Name].

I'm excited about the possibility of contributing to [Something Notable About the Company or Its Mission]. I'd be grateful for the chance to delve deeper into how my expertise aligns with your needs.

Thank you for considering my application, and I look forward to hearing from you soon.

The Heart of Your Job Search - Creating a Killer Resume

Your cover letter is only as good as your resume. If either one is weak, your entire application falls through.

After all, your cover letter is meant to complement your resume. Imagine going through all this effort to leave an amazing first impression in your cover letter, only for the hiring manager to never read it because your resume was mediocre.

But don’t worry; we’ve got you covered here, too.

Check out our dedicated guide on how to make a resume and learn everything you need to know to land your dream job!

Just pick one of our resume templates and start writing your own job-winning resume.

Key Takeaways

Now that we’ve walked you through all the steps of writing a cover letter, let’s summarize everything we’ve learned:

• A cover letter is a 250 - 400 word document that’s meant to convince the hiring manager that you’re the best candidate for the job.
• Your job application should always include a cover letter alongside your resume.
• To grab the hiring manager’s attention, write a strong opening paragraph. Mention who you are, why you’re applying, and a standout achievement to pique their interest.
• Your cover letter should focus on why you’re the perfect candidate for the job and why you’re passionate about working in this specific company.
• Use the body of your cover letter to provide details on your skills, achievements, and qualifications, as well as make sure to convey your enthusiasm throughout your whole cover letter.
• Recap your key selling points towards the end of your cover letter, and end it with a formal closing line and your full name signed underneath.

At Novorésumé, we’re committed to helping you get the job you deserve every step of the way! 

Follow our career blog for more valuable advice, or check out some of our top guides, such as:

• How to Make a Resume in 2024 | Beginner's Guide
• How to Write a CV (Curriculum Vitae) in 2024 [31+ Examples]
• 35+ Job Interview Questions and Answers [Full List]

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• Career Blog

How Long Should a Cover Letter Be? The Optimal Length

A cover letter is an important tool when applying for a job. It’s a document that you submit alongside your resume, and it’s your chance to communicate directly with the hiring manager. A well-crafted cover letter can make a great first impression and set you apart from other job applicants.

The purpose of this article is to provide guidance on how long a cover letter should be. The optimal length of a cover letter is a common question among job seekers, and there are conflicting opinions on the topic. Some say that a cover letter should be no more than one page, while others argue that it’s okay to go over two pages.

In this article, we’ll discuss the different factors that affect the length of a cover letter, such as the job you’re applying for, your level of experience, and the company you’re applying to. We’ll also examine the pros and cons of shorter versus longer cover letters.

By the end of this article, you’ll have a better understanding of what the optimal length of a cover letter is in different situations so that you can create a cover letter that is concise, yet effective. Whether you’re a recent graduate or an experienced professional, this article will provide you with valuable insights on how to write a cover letter that will impress hiring managers and land you the job you want.

What is a Cover Letter?

A cover letter is a document that accompanies your resume or CV when you are applying for a job. It is usually in the form of a one-page letter that introduces yourself to the hiring manager and explains why you are the best candidate for the job. The cover letter is an essential part of the job application process, and it can make or break your chances of getting an interview.

Definition and Explanation of a Cover Letter

The purpose of a cover letter is to complement your resume, not repeat it. While your resume is a summary of your education, experience and skills, your cover letter is your chance to showcase your personality, explain why you are passionate about the job and highlight your achievements.

A well-written cover letter should be tailored to the specific job you are applying for. It should be brief, informative, and engaging. A good cover letter should highlight your key skills, experiences and achievements that relate to the job. It should also demonstrate your understanding of the company culture and explain why you are a good fit for the role.

Importance of Sending One with Your Resume

Sending a cover letter with your resume is crucial. A cover letter can give the hiring manager more context about your professional experience and qualifications, and help you stand out from other applicants. It shows that you have put effort into your job application and that you are committed to the job.

Furthermore, a cover letter is an opportunity to showcase your writing skills. Many employers use a cover letter to assess your written communication skills, so it’s important to make sure it is well-written, clear and concise.

A well-written cover letter is essential when you are applying for a job. It is an opportunity to showcase your personality, explain why you are passionate about the job, and highlight your key skills and achievements. Sending a cover letter with your resume can make you stand out from other applicants and demonstrate that you are committed to the job.

The Role of a Cover Letter in Your Job Search

A cover letter is an essential component of your job application, and it can significantly impact your chances of getting hired. It serves as an introduction to your resume and highlights your qualifications, skills, and experience that match the job requirements.

How a Cover Letter Affects Your Chances of Getting Hired

According to research, more than 50% of hiring managers consider a cover letter to be crucial when evaluating job candidates. It provides them with more information about you compared to just a resume, making it easier for them to determine if you’re the right fit for the job.

A well-written cover letter can show your personality, professionalism, and communication skills. It can also demonstrate why you’re the best candidate for the position and how you can contribute to the company’s success.

On the other hand, a poorly written cover letter can hurt your chances of getting hired. It can make you appear unprofessional, uninterested, or unqualified for the job, even if your resume suggests otherwise.

Explaining Why Some Hiring Managers Still Require a Cover Letter

Despite the debates about whether a cover letter is necessary, many hiring managers still require it as part of the job application process. There are several reasons for this:

1. To evaluate your communication skills

A cover letter is a written document, and it allows the hiring manager to assess your writing skills and communication abilities. Employers are always seeking employees who can express themselves concisely and effectively.

2. To gauge your interest and motivation

A cover letter shows that you’re serious about the job and you’ve taken the time to learn about the company and the position. It captures your motivation for applying and why you think you’re a great fit. It’s an opportunity to express your enthusiasm and demonstrate your knowledge of the company’s mission and culture.

3. To highlight your personality and personal brand

A well-written cover letter can showcase your personality and personal brand. It allows the hiring manager to get a glimpse of who you are and how you conduct yourself professionally. This can help you stand out from other applicants, especially if you’re applying for a highly competitive position.

A cover letter plays an essential role in your job search. It can significantly affect your chances of getting hired and open doors to new opportunities. Even if some hiring managers don’t require it, it’s always good to include a well-crafted cover letter as part of your job application.

Factors that Affect Cover Letter Length

It’s essential to note that the length of a cover letter is influenced by several factors. These include the industry, company type, job level, and requirements. Understanding how these factors affect the optimal length of your cover letter can help you tailor it accordingly and increase your chances of landing the job.

How the Industry and Company Type Impact the Optimal Length

The industry and company type you are applying to can impact the optimal length of your cover letter. Some industries, such as creative or marketing fields, may appreciate a more extended form of communication that highlights your creativity and writing skills. On the other hand, industries such as finance and law may prefer a more concise and straightforward approach.

Moreover, larger companies may receive a high volume of applications and may have an Applicant Tracking System (ATS) that scans cover letters for keywords. Therefore, a shorter and more concise cover letter may be ideal for these types of organizations.

How the Job Level and Requirements Affect the Length

The job level and requirements also have a significant impact on the optimal length of your cover letter. For entry-level positions, a one-page cover letter that highlights your relevant skills and experience may be sufficient. In contrast, higher-level positions or managerial roles may require a longer cover letter that demonstrates your leadership abilities and accomplishments.

Additionally, specific job requirements listed in the job posting should also guide the length of your cover letter. For example, if the job posting requests a portfolio or other supporting documentation, you may be able to keep your cover letter more concise. Conversely, if the job requires you to demonstrate proficiency in a specific skill, such as project management, your cover letter may need to be more detailed to showcase your experience in this area.

Understanding the factors that impact the optimal length of your cover letter is critical to crafting a winning application. By tailoring your cover letter to the industry, company type, job level, and requirements, you increase your chances of impressing the hiring manager and securing an interview.

Optimal Cover Letter Length for Entry-Level Job Seekers

As a new graduate or job seeker with less experience, you may be wondering how long your cover letter should be.

Here are some guidelines and tips to help you craft the perfect cover letter:

Guideline for new graduates and job seekers with less experience

Your cover letter should be long enough to convey your qualifications and interest in the position, but short enough to hold the reader’s attention. As an entry-level job seeker, you may not have as much experience to showcase, so focusing on your unique strengths and eagerness to learn can help make you stand out.

Examples and tips for writing a concise cover letter

• Start with a strong opening that grabs the reader’s attention and showcases your enthusiasm for the position.
• Keep your paragraphs short and focused, highlighting your relevant experience and qualifications.
• Be specific about your skills and how they can benefit the company. Use examples to illustrate your points.
• Use a professional tone and avoid being too casual or informal.
• Close with a strong statement that reiterates your interest in the position and invites further discussion.

Remember, a well-crafted cover letter can make all the difference in landing an interview, so take the time to make it concise, focused, and impactful.

Optimal Cover Letter Length for Mid-Career Professionals

For mid-career professionals, crafting a cover letter can be a challenging task. On one hand, you want to showcase your expertise and experience to potential employers. On the other hand, you don’t want to bore them with a lengthy document. So what’s the optimal length for a cover letter for mid-career professionals?

Guidelines for Individuals with a Few Years of Experience

If you have a few years of experience, it’s best to keep your cover letter concise and to the point. Ideally, your cover letter shouldn’t exceed one page. You should aim to highlight your most relevant experience and qualifications, without getting too detailed.

Tips for Crafting an Effective Cover Letter

Here are some tips to help you craft an effective cover letter:

• Start strong: Use the first paragraph to introduce yourself and grab the reader’s attention. You can mention your relevant experience, or an interesting anecdote that sets you apart.
• Highlight your most relevant experience: In the body of the cover letter, focus on your most relevant experience and qualifications. Make sure to mention the skills and achievements that make you a good fit for the job.
• Avoid repeating your resume: Your cover letter should complement your resume, not repeat it. Don’t simply list your job titles and responsibilities – focus on the impact you’ve made in your previous roles.
• Show your enthusiasm: Show your enthusiasm for the job and the company by explaining why you’re interested in the role. Do your research and mention something specific that you like about the company or the industry.
• Close with a strong call to action: In the final paragraph, make sure to thank the reader for their time and express your interest in the role. Don’t be afraid to ask for an interview, or to follow up on your application.

By following these guidelines and tips, you’ll be able to craft an effective cover letter that showcases your experience and expertise, while keeping it concise and to the point.

Optimal Cover Letter Length for Senior-Level Executives

As a seasoned professional or high-level executive, crafting an effective cover letter can be a daunting task. The challenge lies in balancing brevity with comprehensive information about your qualifications and achievements. Therefore, it is vital to adhere to specific guidelines to ensure that your cover letter does not come off as too lengthy or too brief.

Within this word count, be sure to highlight your most crucial skills, accomplishments, and experience relevant to the position in question. It is critical to give the hiring manager a clear picture of what you can offer to the company without overwhelming them with unnecessary details.

Here are a few tips to help you write a comprehensive cover letter:

Begin with a strong opening line that indicates your interest in the job and highlights your unique selling point.

Tailor your message to the company culture and requirements, demonstrating your knowledge of the organization and how you can contribute to its success.

Use bullet points to present your achievements and qualifications in an easy-to-read format.

Highlight your experience with figures and other measurable criteria that showcase your ability to drive results.

Remember that a cover letter should complement—not duplicate—your resume. Therefore, avoid merely listing qualifications and job titles already mentioned in your resume. Instead, use the opportunity to elaborate on specific experiences that demonstrate your fit for the position.

Keep your cover letter short and to the point while still providing enough information to show why you are the best candidate for the job. Utilize the tips above to write a compelling and comprehensive cover letter that leaves a memorable impression.

How to Make Your Cover Letter Concise and Relevant

Tips for editing and narrowing down the content:.

• Start with a strong opening that grabs the reader’s attention and introduces your relevant skills and experience.
• Use bullet points to list your achievements and qualifications, rather than lengthy paragraphs that may be overwhelming for the reader.
• Avoid repeating information that is already included in your resume or application.
• Be selective in highlighting your most relevant experience and skills that match the job requirements.

Strategies for making every word count:

• Use action verbs to describe your achievements and contributions.
• Focus on the impact you made in your previous roles, such as increased revenue or improved processes.
• Showcase your unique qualifications and accomplishments, rather than generic or common skills.
• Eliminate unnecessary adjectives or redundant phrases that do not add value to your application.

By following these tips and strategies, you can make sure that your cover letter is concise and relevant, while still showcasing your qualifications and experience. Remember that the optimal length of a cover letter is around 250-400 words, so aim to make every word count within this limit.

How to make your Cover Letter Comprehensive and Meaningful

Your cover letter is your chance to make a strong first impression and provide a deeper understanding of your skills and experience to the hiring manager. Here are some strategies for making your cover letter comprehensive and meaningful:

Strategies for adding depth and relevance to your cover letter:

• Customize your cover letter for each job application to showcase how your skills and experience align with the job requirements.
• Use specific examples to demonstrate your achievements and how they can benefit the company.
• Research the company’s mission and values to show your alignment with the company culture.
• Use industry-specific language to show your knowledge and expertise.

Tips for showcasing your skills and experience:

• Use storytelling techniques to engage the reader and create a connection with the hiring manager.
• Start by highlighting your most impressive achievements and then explain how they have prepared you for the job.
• Keep the cover letter concise and focused on your most relevant experiences.
• Use bullet points to break up longer paragraphs and make the cover letter easier to read.

A comprehensive and meaningful cover letter should showcase your skills and experience while being concise, focused, and customized to the job you are applying for. Use storytelling techniques and specific examples to engage the reader and show how you can contribute to the company’s success.

Appendices (if applicable)

Here are some example cover letter sections that you can use as a reference when crafting your own:

Introduction  – This section should include the purpose of the letter, the position you are applying for, and how you found out about the job opportunity.

Body  – This is where you should highlight your relevant skills, experience, and achievements that make you a strong candidate for the position. You should also mention why you are interested in the company and how you can contribute to their success.

Closing  – In this section, you should express your gratitude for considering your application and request for an interview to further discuss your qualifications.

And here are some sample cover letters that you can use as a guide when determining the optimal length:

Sample 1 (280 words)

Dear Hiring Manager,

I am writing to apply for the position of Marketing Coordinator at XYZ Company. As a recent graduate with a degree in marketing and a demonstrated ability to develop and execute successful marketing campaigns, I am confident that I am the right fit for this role.

In my previous internship and freelance work, I have gained experience in social media management, email marketing, and content creation. Additionally, my attention to detail and ability to work collaboratively have contributed to successful campaigns and satisfied clients.

I am passionate about the work that XYZ Company does and I am excited about the opportunity to contribute to your team. Thank you for considering my application. I look forward to the opportunity to discuss my qualifications further.

[Your Name]

Sample 2 (450 words)

Dear [Hiring Manager],

I am writing to express my interest in the [Job Title] position at your company. With [Number of Years] years of experience in [Industry or Field], I am confident that I am the ideal candidate for the job.

In my current position at [Current Company], I have successfully [Key Achievement or Responsibility]. Additionally, I have [Skill or Qualification] that I believe will enable me to excel in this role. I am excited about the opportunity to bring my expertise and passion for [Industry or Field] to this position at [Company].

In addition to my relevant experience and qualifications, I am highly organized and a strong communicator. I am able to manage multiple competing priorities while maintaining high-quality work and delivering projects on time.

Thank you for considering my application. I look forward to the opportunity to discuss my qualifications and learn more about this exciting opportunity at your company.

As you can see, both samples are concise yet effective in showcasing the applicant’s qualifications and interest in the position. The optimal length of a cover letter should be around 250-400 words, depending on the job and industry. It’s important to remember that the cover letter should complement your resume, not repeat it. Focus on highlighting your unique qualifications and demonstrating your enthusiasm for the position and company.

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• Wealth Manager Job Description: A Blueprint for Success

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Land the job with cover letter templates

Show hiring managers why you're the perfect job candidate with professional, customizable cover letter templates. find the perfect cover letter template for any industry or career path..

Download free cover letter templates

Stand out from other job applicants with free, professional cover letter templates. Cover letters are a perfect complement to your resume and provide an effective opportunity to show your personality and enthusiasm for a position. Focus on writing a compelling cover letter and let a professionally designed template do the rest.

These free cover letter templates are perfect for any stage of your career, whether you're looking to land an internship or your dream job. If you're applying for a corporate position, you may want to opt for a simple cover letter template. There are a variety of other cover letter designs available, from basic cover letter templates to creative cover letter templates.

Each of these cover letter templates is customizable in Word , so you can add your own text, change design elements, and more. Print out your cover letter or download it for free to use for online job applications. Once you've customized the perfect cover letter, explore resume templates that will match your cover letter design, or download free business cards for your next networking event.

Discover business cover letter examples and more.

Tell hiring managers why you’re perfect for the job. Learn how to write a business cover letter with plenty of examples and a free downloadable template.

Your resume provides a high-level overview of your skills and experience — but a cover letter provides the hiring manager with more specific information about why you’re perfect for the job, both as a professional and as a person. A good cover letter can make or break any job application.

When to use a business cover letter.

A resume will only get you so far in a job hunt. Any time you submit a job application, you should include a business cover letter to accompany your resume. Think of it as a proposal to the hiring manager as to why you’re a good fit for the position.

Some clubs and organizations, especially mission-driven organizations, ask for cover letters from prospective members. They might want to see why you’d be a beneficial member who could further their mission before allowing you to join, which is the perfect time for a business cover letter.

Finally, you might want to include a cover letter if you plan to apply for a certification program. Some certifications have prerequisites. A business cover letter, along with your resume, is a great way to showcase your skills and that you’ve met all the requirements to earn the certification.

Download a free business cover letter template.

Not sure where to begin? Whether you’re looking for business cover letter examples for inspiration or want an outline to get started, you can download a free cover letter template online.

Once you download the template, you can convert the PDF to Word to customize the information to suit your skills and experience. You can also edit the PDF online to add text, leave sticky notes, and more.

To give you some ideas, here’s a quick business cover letter example of what you might want to make yours look like:

San Jose, CA | [email protected] | 123-555-4564

Dear Jane Doe, VP of Human Resources

I came across your job posting for an Account Executive on the Company website, and given my extensive business background, I believe I would be an asset to your organization.

For the past seven years, I have worked as an Account Executive for Big Business, LLC., handling dozens of accounts from businesses both domestic and abroad. I have a certification in Business Development from the ALCOP, and I am also proficient with all major project management software, including Jibberjab, Smile, and Wink.

In addition to my business background, I am a strong communicator with experience leading small teams to achieve set goals within projected timelines.

My schedule is flexible, and I would be interested in setting up a time to discuss the Account Executive position further. Thank you for your time, and I look forward to speaking to you.

Tips to write a business cover letter.

A business cover letter is a balancing act between covering as much information about yourself as possible while keeping it short, so it’s easy for hiring managers to read.

Always use professional language. In a business setting , efficiency is key. Hiring managers read through many applications and don’t have time for fluff. Keep your business cover letter short and straight to the point. Highlight your strong points as quickly as possible.

Be sure to proofread your cover letter for mistakes before sending it. Nothing comes off as more unprofessional than a typo in an important business letter.

Once you’re happy with the final result, remember to save your business cover letter as a PDF. PDFs maintain their formatting regardless of device. You can easily convert Word to PDF online to transform your cover letter into a sharable document that’s ready to send to hiring managers.

The best business cover letter format.

There are several differences between generic cover letters and business cover letters. Overall, business cover letters should be more professional, both in tone and layout. Similar to a standard business letter, professionalism and conciseness is key here. But rather than sell products or services, you’re selling your skills and experience.

To keep your cover letter on track, here’s an outline of the important information and sections to include in your business cover letter template:

• Personal information – Start your cover letter with your name, email, and telephone number at the top of the page in a block format. Address or city is optional.
• Date – Every business letter should be dated. Add the date under your contact information.
• Salutation – Greet the hiring manager. Include their name and perhaps even their job title, just to show you’ve done the research.
• Opening paragraph – Explain that you’re interested in the position and how you heard about the opening. Include the exact job title.
• Second paragraph – Provide a summary of your relevant experience and critical hard skills that make you the best person for the job.
• Third paragraph : Briefly discuss the soft skills that would make you an asset to the business and a good team player.
• Closing paragraph : Let the hiring manager know about your availability to discuss the job further. Thank the hiring manager for their time by name.
• Signature – End the letter with a professional signature.

You should also use a business cover letter format that’s clean and in a block format, with a highly legible font. Use single spacing and keep your margins consistent to maintain a business feel. The easier it is for a hiring manager to read your cover letter, the better.

Frequently asked questions.

Should i write a new cover letter for each application.

Each cover letter should be specific to the job you’re applying to. However, you can create a business cover letter template that covers basic information and quickly customize it before applying to a job to save time creating letters from scratch.

How long should a cover letter be?

Your cover letter should be three to four paragraphs, or approximately 250 to 400 words. Always try to keep it to one page.

Is a cover letter the same thing as a CV?

While they are both very similar, a cover letter isn’t quite the same as a CV. CV stands for curriculum vitae, which focuses mainly on academic achievements. Cover letters focus on professional experience. In the business world, cover letters are preferred.

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11 Best Word Cover Letter Template Sites (2024) [FREE]

1. introduction.

In today’s competitive job market, a well-crafted cover letter can significantly improve one’s chances of landing an interview. However, creating a cover letter that is both effective and visually appealing can be a daunting task, especially for those without design or writing experience. This is where Word Cover Letter Template Sites come in.

1.1 Importance of Word Cover Letter Template Site

A Word Cover Letter Template Site offers a range of templates that users can easily customize to suit their individual needs. This not only saves time but also ensures that the cover letter meets the standards set by hiring managers. The templates provided often follow best practices for structure, content, and design, allowing users to put forward a professional image. Moreover, these sites typically offer templates for a range of industries and job positions, enhancing their accessibility and usefulness.

1.2 Objectives of this Comparison

Given the importance and potential benefits of using Word Cover Letter Template Sites, this document aims to provide a comprehensive comparison of various platforms available today. The comparison will review each site’s user interface, range of templates provided, personalization options, usability and any associated costs. The goal is to equip the reader with sufficient knowledge to select the most suitable Word Cover Letter Template Site for their specific needs.

1.3 Word Document Fix Program

A Word document fix program is essential to all Word users. DataNumen Word Repair is a perfect choice:

2. Microsoft Cover Letters

Microsoft offers a diverse collection of cover letter templates designed for various professional scenarios. These templates come with pre-formatted designs which can be easily loaded and customized in Microsoft Word, providing a smooth and seamless experience for users. With options ranging from simple and clean to eye-catching and unique, Microsoft offers something that caters to everyone’s aesthetic preference.

• User-friendly design: Microsoft’s templates are designed with usability in mind. The templates are easy to load and customize, even for users with minimal technical knowledge.
• Diverse Collection: With a huge variety of templates catering to different job roles and industries, users can always find something that fits their needs.
• Professional Quality: Microsoft’s cover letter templates maintain a high standard of professional quality that enhances the overall presentation of one’s application.
• Cost-effective: Most of the offered templates are free, making Microsoft a great option for job seekers on a budget.
• Limited Customizability: While Microsoft’s templates offer a certain degree of customization, the options are comparably less flexible than some other alternatives on the market.
• Lack of Guidance: Microsoft templates do not provide as much guidance or suggested content as some other sites might, potentially leaving less experienced applicants unsure of what to write.

3. ResumeGenius Cover Letter Templates

ResumeGenius is an online resource that provides a collection of high-quality cover letter templates. Apart from just offering templates, ResumeGenius also provides extensive resources and guidance on how to write an effective cover letter. Its unique features include template customization options, content suggestions, and tools to maintain a cohesive resume and cover letter look.

• Variety of Designs: ResumeGenius offers a broad selection of templates, allowing users to choose from various professional, modern, and creative designs.
• Guidance & Tools: Aside from templates, ResumeGenius offers a range of resources to assist users in crafting an effective cover letter including writing tips, content suggestions and a cover letter builder.
• Cohesiveness: One can easily create a matching resume and cover letter set from ResumeGenius, thereby maintaining a professional image.
• Cost: While the site offers some free templates, the full features of ResumeGenius come with a subscription fee, making it a less preferable choice for individuals on a tight budget.
• Email Requirement: To access the templates, users are required to provide their email address, which can be a drawback for those who prefer not to share such information.

4. ResumeLab Free Cover Letter Templates For Word

ResumeLab provides a range of free cover letter templates that are tailored for use in Microsoft Word. The site emphasizes its design quality, ensuring that its templates adhere to a professional standard while offering a simplified personalization experience. It caters to a wide range of professions with its diverse assortment of templates.

• High Quality Templates: ResumeLab’s templates are professionally designed, which likely creates a lasting impression on potential employers.
• Free to Use: All the cover letter templates provided by ResumeLab are completely free, making it a cost-effective solution for job hunters.
• Easy to Customize: The templates are straightforward to modify, with user-friendly design that suits even those unfamiliar with document editing software.
• Limited Guidance: While the site provides great templates, there is limited assistance in terms of writing tips or prompts. This aspect may deter users who are new to writing cover letters.
• Accessibility: To access certain templates, users have to provide an email address, which might be seen as a drawback for those concerned about privacy.

5. We Mean Career Cover Letter Templates

We Mean Career provides a range of cover letter templates that focus on showcasing the user’s skills and experiences in a professional and appealing manner. Apart from merely offering templates, this site provides additional career-related resources that assist users in shaping their professional paths.

• Professional Design: The templates provided by We Mean Career showcase a polished and professional look that can potentially make a strong first impression.
• Career Tips: The site does not only offer templates but also provides career tips and advice, making it a holistic tool for job seekers.
• User-friendly: The design of the site makes it simple for individuals to access and use the resources efficiently.
• Limited Range: While the templates are of high quality, the site offers a limited range compared to other providers. This could be a limitation for users looking for more unique designs or industry-specific options.
• Advertisements: The site includes a number of advertisements, which can potentially distract users from their main task of creating an effective cover letter.

6. MyPerfectResume Cover Letter Templates

MyPerfectResume is an online service that offers a selection of detailed and professional cover letter templates. It features a user-friendly cover letter builder and provides comprehensive guidance on content creation, allowing users to create quality documents that can make a strong impression on potential employers.

• Comprehensive Guidance: MyPerfectResume provides thorough help for writing a cover letter, including customizable example sentences for various sections of the letter.
• Cover Letter Builder: The site’s cover letter builder is intuitive and user-friendly, simplifying the creation process for those unfamiliar with professional writing.
• Resource-rich: Apart from the cover letter templates, MyPerfectResume also provides resources such as resume templates and career advice, making it an all-in-one tool for those in the job market.
• Price: To enjoy the full benefits of MyPerfectResume, users must subscribe to a premium plan which could be costly for job seekers on a budget .
• Email Registration: Prior to using any of the resources, users must provide their email address, which could be a concern for those cautious about sharing personal information online.

7. Career Reload Cover Letter Template

Career Reload offers Word-friendly cover letter templates aimed at job seekers seeking a simplified yet impactful solution. The website is known for its neat and organized template design, making it easier for users to create an effective and professional-looking cover letter.

• Simplified Design: Career Reload’s templates focus on clean, simplified designs that deliver your content clearly and professionally.
• Free to Use: All the cover letter templates provided by Career Reload are freely available, making it a cost-effective solution for job hunters.
• Additional Resources: The site also offers other resources such as step-by-step guides and job application tips, enhancing its overall value for job seekers.
• Limited Templates: Comparable to other similar sites, Career Reload offers fewer templates, which could potentially limit options for users.
• No Built-in Customization Tool: Unlike some competitors, Career Reload does not have a built-in customization tool. Users will need to download the templates and use a separate software (such as Microsoft Word) to personalize their cover letter.

8. Template.Net Word Cover Letters

Template.Net provides a broad selection of cover letter templates that can be edited in Microsoft Word. Apart from providing designs for multiple industries, the site also offers templates for various document types beyond just cover letters, making it a simple toolkit for numerous professional paperwork needs.

• Wide Variety: Template.Net offers a vast collection of cover letter templates, providing users with a wide array of choices suitable for various industries and job roles.
• Complete Suite: Beyond cover letters, Template.Net provides templates for other professional documents, like resumes, business letters, and more, making it a comprehensive toolkit for users.
• Highly Customizable: The templates provided by this site are designed for easy customization in Microsoft Word.
• Costs: While some templates are freely accessible, most of the premium quality templates come with a cost.
• Registration Required: Before accessing the templates, users are required to sign up and register an account, which may dissuade those who prioritize quick and easy access.

9. JOB HERO Cover Letter Templates

JOB HERO provides a multitude of cover letter templates alongside other resources like resume templates, job descriptions, and career advice. It offers industry-specific templates and copious advice, particularly beneficial to job hunters who are unsure about formatting and structuring their letters.

• Industry Specific Templates: JOB HERO provides templates relevant to specific industries, which can prove quite useful to job applicants targeting a particular sector.
• Resourceful: Apart from the templates, JOB HERO provides valuable resources like job descriptions and advice, making it a comprehensive hub for job seekers.
• Solid Guidance: Each template comes with suggested content, ensuring users do not struggle with what to write in their letters.
• Visual Appeal: Some users may find the templates’ design a bit basic and lacking the polish offered by other template providers.
• Account Required: To get full use of JOB HERO’s resources, users have to create an account, a step that can deter those looking for quick access to templates.

10. WPS Cover Letter Templates

WPS Office provides a selection of functional and attractive cover letter templates through its platform. Tailored for use with their own WPS office software, the service offers easy-to-edit templates alongside comprehensive tutorials for users who are new to the platform.

• Convenient: WPS templates can be directly edited within the WPS Office software, providing a seamless experience for those already familiar with the program.
• Tutorials: Detailed tutorials guide users on leveraging the templates efficiently and creating compelling cover letters.
• Design Variety: WPS provides a diverse range of designs, catering to different tastes and job application requirements.
• Software Specific: These templates are tailored for WPS Office, making them less convenient for users who primarily use other software like Microsoft Word.
• Registration: To access the templates and tutorials, one has to register for a WPS Office account, a potential hassle for those seeking simple, instant access.

11. GeckoandFly Cover Letter Templates For Microsoft Word Docx And Google Docs

GeckoandFly provides a selection of cover letter templates that are tailored for compatibility with both Microsoft Word and Google Docs. This site prides itself in offering simple yet elegant designs that users can easily modify to suit their specific job application needs.

• Compatibility: One of the major advantages of using GeckoandFly is that its templates are designed for both Microsoft Word and Google Docs, accommodating a wider audience.
• Elegance: GeckoandFly templates favour a sleek and professional look that can potentially impress potential employers.
• Free to Use: All the templates on GeckoandFly are available for free download, making it a cost-effective solution for job seekers.
• Limited Collection: Compared to other platforms, GeckoandFly offers a relatively smaller collection of templates which may limit the user’s choice.
• Lack of Additional Resources: While the site does well in offering decent templates, it falls short in providing additional resources such as career guides or writing tips. This might deter users who prefer a more comprehensive service.

12. Distinctive Career Services RESUME COVER LETTER TEMPLATES

Distinctive Career Services offers a range of cover letter templates that are designed to complement their range of specialized resume templates. The emphasis of this site is on creating consistent, professional looking documents that help job seekers stand out in the competitive job market.

• Consistency: The templates provided by Distinctive Career Services help job seekers maintain a consistent and professional look across their application documents.
• Unique Designs: Unlike generic templates, their cover letter designs are unique and eye-catching, helping users to make a strong initial impression.
• Customizable: The templates are customizable to ensure they meet individual needs and preferences.
• Cost: Access to the uniquely designed templates and the full range of services requires a purchase. This can be a barrier for job seekers operating on a tight budget.
• Limited Resources: This site focuses heavily on providing unique templates and lacks additional resources such as job seeking advice or content guidance that other platforms provide.

13. Summary

13.1 overall comparison table, 13.2 recommended template site based on various needs.

For Job Seekers on a Budget: Resource sites like ResumeLab and Career Reload offer a myriad of free templates with decent functionality and design.

For Users Seeking Comprehensive Guidance: Platforms like ResumeGenius and MyPerfectResume offer extensive resources from template manipulation to writing tips, providing a holistic service beyond just templates.

For Users Prioritizing a Unique Design: Users looking to stand out with unique designs might find Distinctive Career Services and Template.Net favorable for their distinctive and professional-looking templates.

14. Conclusion

14.1 final thoughts and takeaways for choosing a word cover letter template site.

In the present age of online job applications, using a professionally designed cover letter template can significantly increase your chances of getting noticed by potential employers. The plethora of Word Cover Letter Template Sites have made it easier than ever to create impressive cover letters that highlight your skills and qualifications. However, the sheer number of these platforms may make it confusing to select the most suitable one.

The choice, in the end, will largely depend on your specific needs and preferences. If you are on a budget, you can opt for sites that provide free templates such as ResumeLab and Career Reload. If you need extensive guidance in crafting your cover letter, platforms like ResumeGenius and MyPerfectResume offer an array of resources including writing tips. For unique and distinctive designs, Distinctive Career Services and Template.Net can be worthwhile options.

Ultimately, remember that while a well-designed cover letter can increase your chances of landing an interview, the content is equally important. Spend time tailoring your cover letter to each job application and highlight how your skills and experiences make you an ideal candidate for the role.

Author Introduction:

Vera Chen is a data recovery expert in DataNumen, which provides a wide range of products, including a powerful RAR repair tool .

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