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Japan Tourist Visa Cover Letter Sample (Use One for Your Application)

Estimated reading time: 5 minutes

We are sharing here our Japan tourist visa cover letter sample to guide fellow travelers and tourist visa applicants.

Many readers have been requesting to post the cover letter we used on our tourist visa application, so here I am posting the cover letter I made for my sister.

As mentioned, we successfully got our Multiple Entry Visa even though it was our first time applying for a Japanese tourist visa.

If you want to know how our visa got approved and how we got a multiple entry visa, please visit this page: “How I Got My Japan Multiple Entry Visa in One Shot.”

Table of Contents:

What is a Visa Cover Letter?

A visa cover letter is submitted with your documents for visa application. The cover letter is a formal way to introduce yourself, to express the purpose of your travel, why you want to visit the country, the places you plan to see, and your sincere intention to return to your home country.

How to Write a Visa Cover Letter?

Step 1: address your letter to the proper embassy.

Write the correct address of the embassy of the country where you choose to apply for a travel visa. Verify the updated information before you print out your letter.

Step 2: Introduce yourself briefly

Introduce yourself and state the main subject of your letter (you’re applying for a tourist visa to travel to Japan.)

Step 3: Mention the purpose of your travel

Express the purpose of your travel and share an overview of your itinerary. Talk about the sites you wish to explore and the activities you plan to do in the country you will be visiting.

Step 4: Indicate how you will support your travel

If you’re paying for all your travel expenses, accommodations, and pocket money, share about your job or mention that you have attached your bank certificate. Prove that you are financially stable and capable of supporting yourself and your travel.

If someone is sponsoring your trip, explain your relationship with your sponsor and why they will shoulder your travel expenses.

Step 5: Show strong proof you will return to your home country

It will be helpful if you mention the other countries you have visited in the past and your other travel visas. Attaching supporting documents such as employment certificate, business permits, tangible assets, and income tax return also show strong ties to your home country.

Japan Tourist Visa Cover Letter Sample and Format

Embassy of Japan in the Philippines

2627 Roxas Boulevard, Pasay City, 1300

Dear Sir/Madam,

Kon’nichiwa!

My name is Lauren Park, with Passport Number: CB8787888, and I am requesting a tourist visa to travel to Japan.

It’s always been my dream to visit Japan someday. I am fascinated by its warm culture and heritage. I want to explore its ancient Shrines and Temples. I hope to see the Cherry Blossoms and the beautiful city of Tokyo. I am thrilled to see Japan’s Disneyland and wait for the night’s incredible fireworks.

I am looking forward to riding a Bullet Train and seeing Osaka. I am excited to be at Universal Studios. To be exploring the stunning places of Kyoto and Nara is on my Bucket List, too.

All my supporting documents and visa application are attached below.

• Philippine Passport
• Visa Application Form
• Original Birth Certificate
• Daily Schedule in Japan
• Original Bank Certificate
• Income Tax Return
• Certificate of Employment
• Roundtrip Airline Ticket

I am hoping for your kind consideration. Japan will always be special in my heart. I hope I will be able to travel and explore its beauty.

Sincerely yours,

Lauren Park

Important Notes:

Please do not copy the sample cover letter above. It is just a guide, and DO NOT submit it exactly as it is.

Just imagine the readers who do that, and you all would have the same cover letter. That would be risky on your application.

Make sure you write your own cover letter following what’s in your heart and following your itinerary or plans to travel to Japan.

Why should you submit a Cover Letter for Japan Tourist Visa?

Even though a Cover Letter is not one of the primary requirements and documents needed for a Japanese tourist visa application. It is usually attached when applying for your second application or applying for a Multiple Entry visa.

However, I recommend you also attach a Cover Letter even if it is your first time applying for a tourist visa and even if you are not aiming for a multiple entry visa.

A Cover Letter is a formal way of you letting the embassy knows your keen reasons and intention to visit and travel to Japan. It is a way of telling the consul why you love to travel to Japan.

So, I think it is an advantage to help get your visa approved successfully.

Visa applications like Schengen member countries require a Cover Letter as part of the document checklist. It is beneficial if you make one for your visa application.

It is not so difficult to create anyway. It will only take a few minutes of your time. Besides, seeing Japan is priceless.

Japan Visa Helpful Articles:

• Japan Visa Schedule of Stay Sample
• Japan Tourist Visa Requirements in the Philippines
• Japan Travel Blog and Guide with Itinerary
• How to Get JR Pass in the Philippines

Disclaimer: This article is for information purposes only and should not be taken as visa expert advice. The author only shared her experience about visa cover letters. It doesn’t guarantee the same results.

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Fehl is the founder of Philpad. She has a degree in Accountancy and a background in Finance. She is a licensed Career Service Professional and author of a poetry book at Barnes & Noble. In her spare time, she likes to travel and vlog.

9 thoughts on “Japan Tourist Visa Cover Letter Sample (Use One for Your Application)”

Good day! Our Travel date is on March 1 to 6 this 2020. We already have plane ticket as well as hotel. All are paid na po. Visa nalang kulang. However, ma la late and uwi sa Pinas yung husband ko dahil nasa port sila ng China. Hndi sila pwede umuwi dahil sa corona virus. So sa Australia pa sila uuwi. 23 or 24 pa sila lalapag ng Pilipinas. Mag apply kami kinabukasan or that day mismo. Possible po kaya na makuha namin agad yung result ng visa application namin kung sa last week ng February kami mag apply? Sayang namn kasi lahat is ready na Visa nalang

Hi 🙂 Possible naman na makuha na ang visa nyo if Feb. 25 kayo apply

I’m a multiple visa holder, too, and I will apply for my son (first time). Should I write a cover letter on his behalf? My son is a minor. Thanks!

Yes, it will help the application 🙂

Thank you. Follow up question, is it advisable to submit also round trip airline tickets? We will be there for just a week. Thanks, again!

I have a question, should this be handwritten or computerized???

I did mine computerized. Include your signature at the end

Hi Ms. Fehl! What was the latest time to get your visa? I mean my flight is on May 24-28. Can I apply for a visa by next week? I went to Japan last 2018 and they granted me a single entry visa and now I’m trying my luck to get a multiple visa, should I get my visa na ba? Hope you will noticed this. Thank you so much in advance.

Hi Yanna 🙂 Best time to apply for a visa is 3 months before your travel date. In your case, yes you can already apply 🙂

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Letter Templates & Example

Journey to Japan: A Comprehensive Cover Letter Sample for Japan Visa Application

Planning a trip to Japan can be both an exciting and nerve-wracking experience, especially when it comes to the visa application process. One key element of the application is the cover letter, which provides important details about your travel plans and purpose for visiting Japan. To assist with this process, we’ve compiled a selection of cover letter samples for Japan visa, that you can use as a reference and edit as needed. By following these samples, you’ll be able to create a stand-out cover letter that showcases your personality, intentions, and overall readiness for a trip to Japan. So, let’s get started with crafting a compelling cover letter that will impress the Consulate-General of Japan and help you obtain your visa with ease!

The Best Structure for Cover Letter Sample for Japan Visa

If you are planning to apply for a Japan visa soon, then you need to prepare a cover letter. In Japan, the cover letter is called ‘detailed explanation of the purpose of visit’ or ‘shuhen moushikomi sho.’ In this letter, you need to explain the reason why you want to go to Japan, your itinerary, and other necessary details. Having a well-structured cover letter can improve your chances of getting approved for a Japan visa. Here are some tips on how to structure your cover letter.

1. Introduction In the first paragraph, introduce yourself and give a brief overview of who you are. Include your name, occupation, and purpose of traveling to Japan. Keep this section short and get straight to the point.

2. Purpose of Travel This is the most important part of your cover letter. Describe your reason for visiting Japan in detail. Be specific and clear in explaining the purpose of your travel, whether it’s for tourism, business, or visiting friends and family. Include where you plan to stay, your itinerary, and the dates of your stay.

3. Supporting Information In this section, provide additional information that supports your purpose of travel. For example, if you’re visiting Japan for a business meeting, provide details about the meeting, including the name of the company, the purpose of the meeting, and who you will be meeting with. If you’re visiting Japan for tourism, mention the attractions you plan to visit and why you’re interested in them.

4. Personal Information Include your personal information, such as your passport details and contact information. Make sure that you include a valid email address and phone number.

5. Closing In the last paragraph, thank the consulate for considering your application and express your excitement about visiting Japan. End the letter with a polite and respectful tone.

In conclusion, a well-structured cover letter is crucial to the success of your Japan visa application. By following the above tips, you can create a compelling cover letter that showcases your purpose for visiting Japan. Remember to keep your cover letter concise and to the point, and make sure that you provide all the necessary information. Good luck!

7 Sample Cover Letters for Japan Visa

Cover letter for japan visa – business.

Dear Visa Officer,

I am writing this letter to support the visa application of [Name of Applicant] who is planning to visit Japan for business purposes. As the [Your Position] at [Your Company Name], I have had the pleasure of working with [Name of Applicant] for [Duration of Work Relationship]. Having witnessed [his/her] skills and experience in the field of [Industry], I am confident that [he/she] will make a valuable contribution in advancing our business in Japan.

[Name of Applicant] has been entrusted to represent our company in meetings, conferences, and negotiations with Japanese clients and partners. [He/She] is well-equipped with the knowledge of Japanese business etiquette, culture, and language. [His/Her] expertise in [Specific Skill] and excellent communication skills will allow [him/her] to effectively communicate our business values and negotiate deals that benefit both parties.

Thank you for your consideration in granting [Name of Applicant]’s visa application. I’m confident that [his/her] purpose of visiting Japan is genuine and I fully support [him/her] in this endeavor.

[Your Full Name]

Cover Letter for Japan Visa – Tourism

I am writing this letter to support the visa application of [Name of Applicant] for tourism purposes. As [His/Her] [Relationship], I have known [Name of Applicant] for [Duration of Relationship] and can confidently recommend [him/her] for a Japan visa. [He/She] is an avid traveler and is excited to explore the rich cultural heritage and attractions Japan has to offer.

As a [Nationality] citizen, [Name of Applicant] understands the importance of respecting and immersing oneself in the local customs and traditions when visiting foreign countries. [He/She] has meticulously planned [his/her] travel itinerary, which includes visiting [Landmarks, Festivals or Specific Places of Interest]. [His/Her] research on Japanese culture, history, and cuisine reflects [his/her] sincere interest in Japan and [he/she] plans to experience all these personally.

I am confident that [Name of Applicant]’s visit to Japan will be enjoyable and memorable. [He/She] is a responsible traveler who will comply with Japan’s laws, regulations, and visa requirements. Please feel free to contact me if you require any further information in supporting [his/her] visa application.

Cover Letter for Japan Visa – Visit Family

I am writing this letter to support the visa application of my [Relationship] [Name of Applicant] for visiting Japan to meet [his/her] family. [Name of Applicant] is [Your Nationality] and [he/she] resides in [Your Current Country]. [His/Her] parents, siblings, and extended family members are residents in Japan and [he/she] is eager to meet them and spend some quality time with them.

[Name of Applicant] is financially stable and will take care of [his/her] expenses during the visit. [He/She] will be staying with [his/her] family and therefore, accommodation expenses are taken care of. [He/She] has already obtained [his/her] leave of absence from [Work/School] and is making all necessary travel arrangements.

I assure you that [Name of Applicant] will abide by the Japanese laws and regulations, and return to [Your Current Country] upon completion of [his/her] visit. I hope you understand the importance of family and appreciate your consideration in approving [his/her] visa application.

Cover Letter for Japan Visa – Employment

I am writing this letter to support the visa application of [Name of Applicant] for employment in Japan. As [His/Her] [Relationship] and [Current Position] at [Company Name], I have had the pleasure of working with [Name of Applicant] for [Duration of Work Relationship]. I strongly recommend [him/her] for employment in Japan.

[Name of Applicant] is an expert in [Area of Expertise] and [has/have] [Number of Years] years of experience in this field. [His/Her] skills are in high demand in Japan, and [he/she] has been offered a position as a [Position] at [Company Name] in Japan. [Name of Applicant] has already secured [his/her] work visa and is in the process of relocating to Japan.

[Name of Applicant] is a responsible, hardworking, and reliable employee and has made significant contributions to our company. [He/She] is fluent in Japanese language and has also undergone training in Japanese business culture and etiquettes. [His/Her] adaptability and positive attitude will help [him/her] in adjusting to the Japanese work environment, including effective communication, teamwork, and respect for time and hierarchy.

Thank you for consideration in granting [Name of Applicant]’s visa application. I’m confident that [his/her] purpose of visiting Japan is genuine and I fully support [him/her] in this endeavor.

Cover Letter for Japan Visa – Education

I am writing this letter to support the visa application of [Name of Applicant] for education purposes at [University Name] in Japan. I am [His/Her] [Relationship] and have known [him/her] for [Duration of Relationship]. I have full confidence that [he/she] is fully capable and motivated to pursue [his/her] academic goals in Japan.

[Name of Applicant] has already been accepted in the [Name of Program] at [University Name] in Japan. [He/She] has secured [his/her] admission and has made all necessary arrangements for accommodation, travel, and finances. [He/She] will be pursuing [His/Her] Master’s degree in [Field of Study] and [he/she] is excited to explore Japanese culture and language.

[Name of Applicant] is a diligent student and [has/have] consistently achieved academic excellence in [His/Her] previous academic pursuits. [He/She] has also undergone training in the Japanese language and is proficient in Japanese language proficiency levels N3/N2. I assure you that [he/she] will abide by the Japanese laws and regulations and return to [Your Current Country] upon completion of [his/her] studies.

Thank you for your time and attention. Please do not hesitate to contact me if you require any further information in supporting [Name of Applicant]’s visa application.

Cover Letter for Japan Visa – Medical

I am writing this letter to support the visa application of [Name of Applicant] for medical treatment in Japan. [Name of Applicant] is [Your Nationality] and is suffering from [Medical Condition]. [He/She] has been referred to [Hospital Name] in Japan for [Medical Procedure/Consultation].

[Name of Applicant] is in need of urgent medical attention, and [His/Her] health condition requires [Specific Procedure/Consultation] that is not available in [Your Current Country]. [He/She] has already received the necessary recommendation from [Medical Institution] and [His/Her] medical records have been duly furnished to the Embassy. [Name of Applicant] has also secured an appointment with [Doctor/Hospital] in Japan and has made all necessary arrangements for travel and finances.

I urge you to consider and approve [Name of Applicant]’s visa application in a timely manner so that [he/she] can receive the medical care that [he/she] needs. [He/She] plans to return to [Your Current Country] upon completion of [His/Her] medical treatment.

Cover Letter for Japan Visa – Family Event

I am writing this letter to support the visa application of my [Relationship], [Name of Applicant] for visiting Japan to attend [Specific Event]. [Event] is of utmost importance to our family and [Name of Applicant] would like to participate in this event that is scheduled to take place from [Event Date].

[Name of Applicant] is [Your Nationality] and is planning to travel to Japan on [Date of Arrival]. [He/She] has already obtained [His/Her] leave of absence from [Work/School], and has made all necessary travel arrangements. [He/She] will be staying with our relatives in Japan and therefore, accommodation expenses are already taken care of. [He/She] is financially stable and will take care of [His/Her] expenses during the trip.

I hope you understand the importance of this family event and appreciate your consideration in approving [Name of Applicant]’s visa application.

Tips for writing a cover letter sample for Japan visa

Writing a cover letter for Japan visa can be a daunting task, especially if you’re not familiar with the Japanese culture and their visa application procedures. However, by following some tips, you can create a convincing cover letter that will increase your chances of getting your visa approved.

Firstly, make sure to address your cover letter to the relevant authority. In Japan, the visa application process is handled by the Embassy or Consulate, so it’s important to address your letter to the person in charge of the visa application. You can usually find the information on their website or by contacting them directly.

Secondly, explain the purpose of your trip to Japan clearly and concisely. Whether you’re visiting Japan for tourism, study, or business, make sure to state your intentions in a straightforward manner. If you’re visiting Japan for business, for example, mention the name of your company and the reason for your visit.

Thirdly, provide evidence that you have enough funds to cover your trip to Japan. Japan has strict visa requirements, and one of them is that you should have enough savings to cover all of your expenses during your stay. You can provide bank statements or proof of employment to show that you have the financial means to support yourself.

Fourthly, be honest and genuine in your cover letter. Japan values honesty and integrity, and a dishonest or fake cover letter will not only hurt your chances of getting a visa but also damage your reputation.

Finally, make sure to proofread your cover letter several times and have someone else read it. Spelling and grammatical errors can give the impression of carelessness, and it shows that you didn’t put enough effort into your application.

In conclusion, writing a cover letter for Japan visa requires careful attention to detail and adherence to strict requirements. By following the above tips, you can create a convincing cover letter that will help you obtain your visa and make your trip to Japan successful.

Cover Letter Sample for Japan Visa FAQs

What is a cover letter for a Japan visa?

A cover letter for Japan visa is a letter written by the visa applicant stating the purpose of their trip to Japan, specific details about their itinerary, and any other supporting information to convince the Japanese consulate that they will abide by the country’s laws and regulations.

What should I include in my cover letter for a Japan visa?

Your cover letter for a Japan visa should include your personal information, purpose of travel, intended travel dates, detailed itinerary, details of your accommodation, and your financial capability to support your stay in Japan.

What is the ideal length of a cover letter for a Japan visa?

Generally, your cover letter for a Japan visa should be one page in length. However, you can extend it to two pages if necessary.

How should I address the consular officer in my cover letter for a Japan visa?

You can address the consular officer as “Dear Sir/Madam” or use their last name if it is specified in the visa application instructions.

Can I use a template for my cover letter for a Japan visa?

While there are many templates available online, it is best to customize your cover letter to your specific trip to Japan. Customize the information and emphasize your unique circumstances, such as your relationship to any Japanese partners, if you have any, or your specific tourist destinations.

What are some tips for writing a successful cover letter for a Japan visa?

Making sure your cover letter has a clear purpose, is well-written, and includes any supporting documents are crucial to writing a successful cover letter for a Japan visa. You should also make sure that your itinerary is well-documented and that you have proof of financial capability to support your stay in Japan.

Can I include my spouse or children’s details in my cover letter for a Japan visa?

Yes, it is ideal to include your spouse and children’s details in your cover letter for a Japan visa, especially if they will be accompanying you on your trip. You should list their names, relationship to you, and passport details for the consular officer’s reference.

Thanks for checking out our cover letter samples for Japan visa!

We hope our examples have been helpful in crafting your own document to improve your chances of securing a visa. Remember to personalize your letter according to your own circumstances and to follow the guidelines set by the Japanese embassy. If you have any questions or feedback, feel free to leave a comment below. Don’t forget to come back and visit us for more useful tips and information regarding travel and visa applications. Safe travels!

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A Guide to Obtaining a Multi-Entry Visa in Japan

For the last few years, almost everyone I know has either visited Japan  or is planning to go.  Japan has suddenly become the ‘IT’ place for travelers.

From the slopes of Mount Fuji to the templed streets of Kyoto , visitors are flocking to Japan’s hotspots, using their JR Passes to map out the length and breadth of the country, getting charmed by Sakura, and swiping their credit cards on cosmetics, sushi and high-tech toilet seats .

Whatever their reason for visiting, Japan is swiftly climbing to the top of tourists’ travel list.

The relatively favorable strength of the Yen, the fact that it’s getting easier to obtain a visa, and Government initiatives such as “Cool Japan” and “Omotenashi” seem to be working their magic and luring globe-trotters to experience all that Japan has to offer.

So, if you too are thinking of visiting Japan, but are puzzled on how to go about the visa process, then this post is for you.

Steps for getting a visa for Japan

Step #1: where to start.

Residents from  67 Countries and Regions  may enter Japan without a visa for short periods of time.  If you are not from one of these 67 countries, then you have no option but to apply for a Japanese Visa.  Visit the Japanese Embassy’s website to download the Application Form and Checklist which varies depending on the purpose of your visit.  If applying from India, visit the  VFS website . If applying from any other country, visit the Japanese Embassy’s website for your country such as the  Philippines .

Step #2: WHAT Documents to Submit?

Getting a Japanese Visa is no big deal if you have the required documentation in place.  Before applying for a Visitor’s Visa ensure that you have the following documents:

• A valid Passport (with more than two blank pages). Please submit your old passports also, if you have any.
• A photocopy of the Bio Data Page of your current Passport (First and Last Page)
• A fully completed and signed Japan Visa Application Form.
• A Cover Letter stating the purpose of your visit or requesting a Multiple-Entry Visa. In my Cover Letter I shared my Travel Blogger credentials and noted my interest in visiting Japan on multiple occasions (i.e. Multiple-Entries)
• A photograph taken within the last 6 months. The photograph should be 2 x 2 inches (45×45 mm, or 35×45 mm) in size and it should be in color with a white background. The quality of the image should be good and be a reflection of your true appearance.
• A confirmed travel booking that includes the day-to-day details of your trip in terms of where you will be staying (Travel itinerary and Hotel booking)
• An original Bank Statement covering the last six months or a Bank Certificate mentioning your average bank balance. Obtain this a day or two prior to document submission. Your account should have at least 150,000 INR or 100,000 Php (about 2,200 USD) to cover your planned trip.  Make sure that your account balance doesn’t give an impression that large funds have been transferred purely for the purposes of obtaining a visa.
• A copy of your latest Income Tax Return. In case you don’t have an ITR to show, you’ll need to provide an explanation letter with other supporting documentation. Along with my letter, I submitted my salary slips and Form 2305 (tax deduction form), which was provided to me by my office.
• Certificate of Employment from employer / NOC / Leave Sanctioned
• A statement of earnings for the last six months
• Consent from parents / guardian
• Parents / guardian’s original Bank Statement covering the last six months
• Latest Income Tax Return for parents / guardian
• If the applicant is the owner of a company ·         Proof of ownership (e.g. Director Identification Number approval issued from Ministry of Corporate Affairs or proprietorship document issued from bank or Import export license) ·         Company bank statement
• Proof of Relationship, in the case that the applicant will be accompanied by a dependent, i.e. Passport copy, Marriage Certificate, Birth Certificate.

Step #3: HOW to Submit the Application?

The Japanese Embassy has accredited travel partners in each country within which it functions. For instance, in India it has  VFS  on board and in the Philippines it has  7 accredited agencies .  You can submit the required documents along with the visa fees (cash only) – (e.g., 1090 INR in India or 1200 Php for Foreigners applying from Philippines).

Since I was applying from the Philippines, I used  Discovery Tours . They were very efficient and helpful and really went out of their way to ensure good service. They even agreed to check my documents before document submission, which was not included in their services.

Step #4: WHEN to Collect Your Passport?

Japan, like their bullet trains, is very fast when it comes to the visa process. After  three days  you can collect your passport. I submitted my application on Saturday and got my visa on Tuesday. The icing on the cake was getting a Multi-Visit 5 Year Visa. I wasn’t expecting it since I was applying for the first time but I guess having travelled to many G7 countries in the past three years and having sufficient financial capacity to fund my trip convinced them to grant me a multi-visit 5 year visa.

To collect your passport, you have to visit the accredited agency through which you applied and provide them with your original invoice receipt that was provided at the time of application submission. A representative can also collect it on your behalf so long as you provide them with an authorization letter, a copy of you your ID, as well as your original invoice cum receipt. You can also get your Passport via courier. You just need to provide the Original invoice cum receipt at the time of receipt.

Even after traveling frequently around the world, visas still scare me. But I am so glad that the Japanese Visa process was so smooth. I hope it is the same for you!

日本であなたを参照してくださ い

( Nihon de anata o sanshō shite kudasai  – see you in Japan!)

PS:   This post is based on my personal experience. The visa outcome can vary depending upon your situation.

I'm sure you've had similar experiences I had whilst traveling. You're in a certain place and a fellow traveler, or a local, tip you off on a little-known beach, bar or accommodation. Great travel tips from other travelers or locals always add something special to our travels. That was the inspiration for Travel Dudes.

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Sample INVITATION LETTER for JAPAN VISA Application (Reason for Invitation)

If you’re applying for a JAPAN VISA to visit a friend or relative, one of the most important requirements is the INVITATION LETTER (Letter of Reason for Invitation). Thankfully, you don’t need to start from scratch. The Japanese Embassy has provided a standard form that you can use as template to create your own. All you need to do is fill it out and have it sealed or signed.

WHAT'S COVERED IN THIS GUIDE?

Invitation Letter Samples

Whether you have a guarantor or not, if you’re visiting a friend or relative, you need a Letter of Invitation.

Below are links where you can get downloadable forms. These are Word files, so you can easily fill them out digitally.

• DOWNLOAD BLANK INVITATION FORM HERE! If you want to start from scratch, this is for you.
• DOWNLOAD SAMPLE ACCOMPLISHED FORM HERE! If you want to see a sample, get this one. This is also editable. However, my sample entries are yellow-highlighted. You can remove the yellow highlights and replace the entries with your own information.

How to Fill Out Japan Visa Invitation Letter

Ideally, the invitation letter has to be filled out by the inviting party because you will need their seal or signature.

But if you’re the applicant, you can also accomplish the form yourself and just email it to your contact in Japan. Then, ask them to print it out and place their seal or signature. It has to be printed out because the seal/signature has to be original. Once sealed or signed, just ask your contact in Japan to mail it to you.

In this post, I’m assuming you’re the applicant (not the inviter).

Here are some parts that you might have questions about.

• Inviter’s address. Note that Japanese addresses usually start with the larger unit (prefecture) and go smaller (city, building, etc.)
• Inviter’s name. Write the full name.
• Contact numbers. Include the area code. If you don’t have an extension number or fax number, write NONE.
• Seal. Japan citizens and residents have their own personal seal. Foreign nationals who do not have a seal can place their signature instead.
• Inviting Company or Organization. If you’re invited by a company or organization in Japan, add the details here. I didn’t write any sample in this field because I have never experienced being invited by a company. But the form has a note at the bottom that reads, “When a company/organization is extending an invitation, fill out the name of the company/organization as well as your title and affix, and put the registered seal of the representative, or non-registered seal of the company or the sub-organ (a personal seal is unacceptable). If it is difficult to put the seal, a person in a position of authority at the company/organization may put his/her signature.”

• Applicant’s Nationality and Occupation. Enter the applicant’s nationality and current occupation.
• Applicant’s Date of Birth. Note that it’s YEAR/MONTH/DAY.
• Applicant’s Age. It’s often overlooked. Don’t miss it. Just write your age.
• Additional Applicants. If you’re applying alone, write NONE. If you’re applying as part of a group and the group is invited by the same person, write how many other persons are part of that group. For example, when I accomplished this for my mother, I wrote 1 because she was traveling with my niece. If you’re part of a group, don’t forget to accomplish the List of Visa Applicants form.
• Purpose of Invitation. Just write why you’re invited to Japan. Be specific. If you’re attending a wedding, write it down. If there really is no reason other than tourism, write you will be touring with the inviter. When my cousin and mother were invited by my sister (on 2 separate occasions/applications), I wrote something like this: I’m inviting my cousin to come visit me in Hiroshima for 5 days so I could spend time with her and tour her around the city. I plan to take her to Hiroshima Memorial Park and Miyajima.
• Background to Invitation. In this part, you need to provide more details about WHY you’re being invited. For example, my sister has been living in Japan for 5 years now, so I mention that each time I apply for anyone in the family. I write something along these lines: I have been living in Japan for 5 years now and I have not seen my family in a long time. Sometimes I invite them over so I could spend time with them and show them beautiful places here in Japan.
• Relationship with Visa Applicant. Just write down how you’re related.

For Items #10 and #11, if the space provided is not enough, you may use a separate sheet to provide a more detailed explanation.

Other Japan Visa Requirements

The letter of invitation is just one of the requirements to apply for a Japan visa. For the list of other documents, check out the post below:

✅ JAPANESE VISA FOR VISITING FRIENDS OR RELATIVES

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Hi ask ko lang kung san po makakakuha ng letter of invitation and guarantee letter?, pede po bang itype yung info or kelangan sulat kamay po? Thank you

Pwede syang sulat kamay, pwede ring itype.

For invitation letter format, may link sa post sa taas.

For guarantee letter, sa website ng Japan Embassy

Dear sir /Madam we want to looking tourism in japan and we need invitation letter

Hi my family in Japan are inviting me to visit them. I already received the invitation letter how long does invitations letter valid?

Hi Mhark, di nila sinasabi pero ang personal na rule ko sa sarili ko, 1 month.

hello im del, is it necessary to type it in UPPERCASE letters?

Hi Del, not sure. Pero mas sanay lang ako na uppercase parati basta mga forms.

Hello Sir, ask ko lang po kung paano po ma forward ang invitation letter sa Pinas,.?

Hi, regarding the letter of reason for invitation, there is a part there that tells if the inviting person and guarantor are the same, we can omit that part and just write omitted. Am I going to write omitted in each part? Can you kindly please explain more? or do we still need to complete that section?

Hi Ane, yung ginagawa ko, fini-fill-out ko pa rin ung part na yun kasi yun, never naman ako nagka-problema.

hi. ask ko lang po. sa japan embassy po ba kukuha ng invitation letter? yung mag iinvite yung kukuha ng invitation sa japan embassy para ifill up niya?

Hi Jandis, if you’re referring to Invitation Letter for visa application, hindi po. Idodowload lang online, ififill up tapos lalagyan ng personal seal ng inviter. Di kailangan na sa embassy.

If ang tinutukoy mo ay Invitation Letter for Immigration (Affidavit of Support), yes, sa embassy yun kukunin kung Pinoy ang inviter.

sir hndi po kita nagets dto sa invitation letter na kukunin sa embassy if pinoy ang inviter

I meant, may template po na ginagamit ang embassy, yung “Letter of Reason for Invitation”. Ito po mismong diniscuss sa post na ito. Pwede nyo pong i-download sa website ng embassy.

hello po pupunta po ako sa japan this year po if mag open na. anu po mga requirements po bf ko po mag invite sakin pa papuntang japan slamt.

Here’s our guide po: https://www.thepoortraveler.net/2018/03/japan-visa-requirements-with-guarantor/

Hi, Yoshke.

Pag ang guarantor is in the Philippines, yung sample letter of guarantee ba na nasa Japan embassy website pa rin ang gagamitin? Yung mother ko kasi ang guarantor nang brother (student) ko, wala na man siyang seal, so signature nya na lang ilalagay?

HI PO PWEDE NYO PO BA AKO SENDAN NG EXAMPLE NG INVITATION LETTER WITH ADDITIONAL APPLICANTS??

Hello I don’t have invitation if you provide me a invitation for a work plz tell me

Hi, should it be typewritten or can i just print a form and answer it using my handwriting? Thank you.

Hi Ciara, either. Both are okay and accepted. :)

Hi, I’m Irine. Tanong Ko lng Po kung pwde Ko invite un sister Ko and her grandson for atleast 2 weeks. I shoulder Ko ang plane ticket nla at iba png expenses. Permanent ako dto pero part time job lng ako. Un sister ko nkarating na sya dto once. Ano Po ang kylangan kong requirements pra mabisita nla ako?

Andito po yung requirements for visiting relatives: https://www.thepoortraveler.net/2018/03/japan-visa-requirements-with-guarantor/

Hi bro, The purpose of my invitation is just written for tourism and visiting friend, while back to invitation states,inviting my friend to come visit and explore tokyo for some days, is this okay or it needs to be more detailed pls help me i am so paranoid

Hi Terry, although some details would be a plus, I believe having short, concise answers is okay lang. My sister is like that, too. She only writes 1-2 sentences when explaining the reason for invitation.

Hi hingi lang po ako ng idea. Plan po namin ng gf ko pumunta sya dito sa JApan while working pa ako here in Japan and ano po and importanting req. need sa side ko as here visiting friend?

Hi Francis, check out this post po: https://thepoortraveler.net/2018/03/japan-visa-requirements-with-guarantor/

hello sir. thank you for the tips and recommendations , please can you provide a full statement of letter and reason for inviting . you can send back to my email if you have time . thank you again for this. God bless and more power. :)

Hi Herman, I already provided samples in the post. You can use those as your guide.

I can’t write your statement for you because only you know the reason for inviting.

Hi! Is invitation letter still applicable if my boss invited me to stay in their place in japan along with my friends?

And can affidavit of support commence even if non-relative yung i-vouch mo? For example: My mom will issue affidavit of support to my friend.

Hello, want to consult a Japanese tourist visa, I’m going to / 12/01 in 2019-05, want to go to travel, go to kazakhstan today in Tokyo, Japan to the Japanese embassy passport, the embassy let me provide the “Invitation from Japan, redeemed tour” I can get this information in your here? I’ll pay if I can.

dapat po ba na original yung guarantee at invitation letter or pwde bang scanned and email?

saan po banda ilalagay ang salitang “omitted”?pg ang inviting person and guarantor ay the same

hey sir i am Muhammad Irfan pakistan passport holder i want to invitation latter from Japan . me or my wife

is it okay if we put our girlfriend or boyfriend is inviting us in Japan?

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Japan Visa without ITR — Tips on How I Successfully Did It!

Japan has relaxed its Japan visa requirements for Philippine passport holders in recent years. So, it’s easier to obtain a Japan tourist visa now. However, some Filipino freelancers and digital nomads are often faced with the dreaded Income Tax Return (ITR) requirement. If you are applying for a Japan visa without ITR, you’ve come to the right place — I’ve compiled a few tips on how you can still apply for a Japan visa with no ITR.

Side note: Want to obtain an ITR as a freelancer to avoid visa requirement issues in the future? You may read my freelancer BIR registration guide .

My Japan visa without ITR tips

Tip #1: write your japan visa cover letter.

I always make it a habit to submit a cover letter, especially if I lack some requirements. I did this for my South Korea visa , Poland Schengen visa , and my Japan visa .

A letter of explanation can elaborate more on why you are applying for a Japan visa without ITR. It will also help convince the embassy that you only intend to travel on the specified vacation dates. Write everything with all honesty. And, do not attempt to falsify any information.

My sample letter of explanation no ITR Japan visa

[Date of Application]

Embassy of Japan in the Philippines 2627 Roxas Boulevard, Pasay City, 1300

Dear Sir / Madam:

I am writing this letter to show my intent to travel to Japan, and explain why I am unable to provide an Income Tax Return (ITR) as part of my Japan visa requirements.

I understand that an ITR is one of the proofs that I have strong social and economic ties to the  Philippines, and that I will return to my home country on the specified return date. However, I cannot submit an ITR for my Japan visa application at the moment because… [state your reasons]

Furthermore, you can see from my passport that I am a traveler since [year] . I have already been to… [state the destinations you’ve traveled to before, including the travel dates and who you were with]

I have heard and read a lot of beautiful things about Japan, and I would love to see and experience them myself… [explain why you are interested to travel to Japan]

You may read the details of my previous travels both local and abroad on my travel blog… [put URLs of blogs or publications for your published works if you have]

Thank you and hoping for your kind consideration.

[Complete name with signature]

Tip #2: Gather all the other Japan visa requirements

Check your visa type and gather the respective Japan visa requirements. Then, fill out the Japan visa application form. Please refer to Steps 1 and 2 of my Japan visa guide for Filipinos .

Tip #3: Attach supporting documents

Aside from your cover letter, you can also attach some other documents to support your Japan visa without ITR. These supporting documents will show proof of your financial and travel capacity. Some supporting documents include confirmed booking of flights and hotels , and an employment certificate .

Credit card statements , and proofs of owned assets may also serve as supporting documents. You may also want to refer to my tips on how to increase your chances of visa approval .

Tip #4: Apply via an accredited travel agency only

Submit your Japan visa requirements to an accredited Japan visa travel agency . I applied via RELI Tours & Travel in SM Megamall, and I would say that my Japan tourist visa was processed smoothly.

Tip #5: Follow my Japan visa guide for Filipinos

All your Japan visa requirements ready? Please follow my comprehensive Japan visa guide for Filipinos . It also has frequently asked questions to address common Japan visa application concerns.

Best of luck in your Japan visa application! Let us know if you were successful, too. Hit us up on Facebook ,  Instagram , Twitter , and YouTube .

Now preparing for your Japan trip? Read more of our Japan guides:

• Suica Card Guide
• Japan SIM Card or Pocket WiFi Guide
• Japanese Food Guide
• Japan Spring Itinerary

Disclaimer: I am not a Japan visa expert. While I got my Japan tourist visa without ITR back then, I cannot guarantee the same outcome for you. I still encourage you to complete the Japan visa requirements to avoid complications. You may also contact the Embassy of Japan in the Philippines for your personal questions and concerns. This article was originally published in Aug 2019 and had been updated for accuracy and freshness of information.

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Lisa's journalism career spans two decades, and she currently serves as the Americas Day Editor for the Global News Desk. She played a pivotal role in tracking the COVID pandemic and leading initiatives in speed, headline writing and multimedia. She has worked closely with the finance and company news teams on major stories, such as the departures of Twitter CEO Jack Dorsey and Amazon’s Jeff Bezos and significant developments at Apple, Alphabet, Facebook and Tesla. Her dedication and hard work have been recognized with the 2010 Desk Editor of the Year award and a Journalist of the Year nomination in 2020. Lisa is passionate about visual and long-form storytelling. She holds a degree in both psychology and journalism from Penn State University.

A drone strike on Sunday killed a Sunni tribal leader in Kifri town in Diyala province east of Iraq, police and security officials said.