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The Dissertation Journey

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  • School of Arts, English and Languages

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The Dissertation journey

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  • Last Updated: Mar 26, 2024 3:50 PM
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Oxford Brookes University

Exceptional circumstances

The final exceptional circumstances deadline for Semester 2 assessments is Monday 27 May

See timescales and deadlines

We hope that your time here at Oxford Brookes University will be happy and productive. However, we recognise that unfortunately sometimes our students can experience serious personal difficulties which can affect their ability to study or undertake assessment.

The University has a procedure in place for students who are experiencing exceptional circumstances that are affecting their ability to study or undertake assessment.

Information and advice

Two students looking at monitor

Exceptional Circumstances Procedure

Student writing

Submitting an application

Students with support staff

Support and further information

What are exceptional circumstances?

The University considers an exceptional circumstance to be:

  • personal circumstances that are out of the control of the student; and
  • that the student could not reasonably have prevented or accommodated; and
  • they must have had a significant and demonstratively negative effect on the student’s ability to study or undertake an assessment.

Additionally, the timing of the circumstances must be relevant to the affected assessments and/or period of study. 

All elements must be met in order to substantiate an application for exceptional circumstances. 

Types of assessment

Assessments at the University take many forms but in terms of exceptional circumstances, they fall broadly into 3 categories:

  • deadline assessments - assessments not taken under controlled and timed conditions such as essays, assignments and placements.
  • non-examined event assessments - assessments taken under controlled and timed conditions such as, tests and presentations.
  • examined event assessments - formally examined assessments taken under controlled and timed conditions such as exams.

You can apply for extensions or resits on deadline assessments, or an opportunity to take an event assessment again at a later date. To do this you will either need to make a Type A, Type B, Type C or Type D application.  For more information, please see the Exceptional Circumstances Procedure .

Is it an exceptional circumstance?

Not all events which disrupt your ability to progress with your studies will be considered as exceptional circumstances. Everyday life is full of unforeseeable events and incidents which we expect students to manage on their own, in preparation for professional working life. Unexpected illnesses or events do not automatically lead to academic underperformance. Therefore, it is important that you consider whether your circumstance meets all of the criteria to satisfy the University's exceptional circumstances definition before making an application.

Exceptional circumstances - normally considered (with the appropriate evidence)

  • Bereavement of a close relative or friend
  • Significant short-term illness of a student, such as flu, COVID-19, food poisoning, etc.
  • Serious illness or medical condition of a student, including breaks and serious sprains
  • Serious illness of a close relative
  • Hospitalisation
  • Victim of a crime
  • Serious personal disruption, such as divorce, burglary, assault, jury service, etc.
  • Acute personal/emotional circumstances which have a significant impact on a student's emotional and mental wellbeing.
  • Pregnancy-related illness and stress

Exceptional circumstances - not normally considered

  • Weddings and associated travel arrangements
  • Academic deadline pressures, e.g. multiple deadlines, time mismanagement, general exam stress 
  • Deleted work/ not-backed-up work or other computer failure
  • Uploading the incorrect assignment, mis-reading assignment deadlines or forgetting to submit an assignment on time
  • Domestic events such as home moves, family celebrations, holidays or other events where you are aware of the date well in advance and are therefore expected to make the necessary adjustments to meet your deadlines
  • Pregnancy and childbirth in and of themselves
  • Sporting commitments, in relation to deadline assessments 

More information about specific circumstances

See What are exceptional circumstances for more information about specific circumstances such as:

  • Bereavement or traumatic events
  • Exceptional circumstances and the cost of living crisis
  • IT problems
  • ADHD medication
  • Sports commitments

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Extension to dissertation submission deadline - for postgraduate taught students

If you are unable to complete your dissertation by your current submission deadline, you can apply for an extension.

How do I apply?

Please complete Sections One, Two and Three of the below form, providing as much detail as possible, and submit to your School/Department office.

Following a consideration of the information (and documentary evidence provided - for more guidance on this, see below) a School/Department representative will either decide to approve or reject your application. In some circumstances, you may be asked to provice further information/documentary evidence before a final decision.

What are acceptable reasons for requesting an extension?

You should give as much detail as possible about your reasons for requesting an extension to your dissertation submission deadline.

Each School/Department have clear procedures for granting extensions, including guidance on circumstances that will and will not be considered acceptable. However examples of generally acceptable/unacceptable reasons are as follows:

Acceptable reasons

  • Major computer problems (eg failure of University networks)
  • Significant medical problems
  • Personal problems
  • Compassionate (eg family bereavement)

Unacceptable reasons

  • Minor computer problems (eg lost or damaged disks, printer breakdown)
  • Lost assignments
  • Desired books not in library
  • Unverifiable travel difficulties
  • Not realising deadline imminent

What supporting evidence do I need to provide?

You must include appropriate documentary evidence to support your reasons for requesting an extension. Some examples of appropriate supporting evidence are:

  • Medical certificate – if you were ill or had to take care of someone who was ill
  • Death certificate – if you have suffered a bereavement
  • Supporting letter from your employer – if you had work-related difficulties
  • Bank statements, payslips – if you had financial difficulties
  • Supporting letter from your School

What do I need to do if my dissertation extension deadline would take me over the maximum period of registration?

What if my application is rejected.

If your request for an extension is not approved, your original submission date will apply.

If you have not made sufficient progress with your dissertation to submit by this deadline, your School will need to make a recommendation for you at the next Board of Examiners meeting. If it is your first attempt at the dissertation, you will have the right to re-submit to a deadline agreed by the School, and your dissertation mark will then be capped at 50% for the purposes of classifying your final degree classification. If it is your second attempt at the dissertation, the Board of Examiners will make a recommendation based on the marks for modules that you have already completed. This will normally mean the award of an alternative qualification.

  • Extension to dissertation submission deadline application (DOCX-52kB)

Can't find what you're looking for?

If you are unable to find the information that you're searching for on our site, you can submit an Online Enquiry  to Student Help.

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IMAGES

  1. These methods of getting a Dissertation Extension Really Work!

    qub dissertation extension

  2. Dissertation Template for A4 Paper » Extensions

    qub dissertation extension

  3. Queen's University Thesis Template

    qub dissertation extension

  4. PPT

    qub dissertation extension

  5. Doctoral Dissertation » Extensions

    qub dissertation extension

  6. How To Write A Dissertation Or Thesis (+ Examples)

    qub dissertation extension

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COMMENTS

  1. Exceptional Circumstances

    Information for Students. Students can apply for and find further information on exceptional circumstances in the Assessment Support Hub. This is your one-stop-shop to access support for your assessments, helping you to understand assessment processes at Queen's and get the right support to help you succeed.

  2. Submission Process

    3) Submit your final thesis to Pure. 4) Email [email protected] with a copy of your Repository Deposit Form so that we can verify your Pure upload. 5) The Open Access Team will validate your upload and apply any embargoes etc. that have been requested. Registry will be informed that your submission is complete.

  3. Find Student theses

    A bioinformatics approach to identifying ulcerative colitis patients at-risk of developing colorectal cancer. Author: Scanlon, E., Dec 2023. Supervisor: Kennedy, R. (Supervisor) & Blayney, J. (Supervisor) Student thesis: Doctoral Thesis › Doctor of Philosophy.

  4. Postgraduate-Taught

    For December Graduation: 15 September. For Summer Graduation: 1 May. Text and Layout. The first page should include the following: Author's full names. Degrees held by the author. Title of Dissertation (as agreed with your supervisor) Degree for which it is offered. Faculty to which it pertains.

  5. Thesis Format

    THESIS LENGTH. PhD and MD theses must not normally exceed 80,000 words (excluding appendices and the bibliography). MPhil theses must not normally exceed 50,000 words (excluding appendices and the bibliography.) For a detailed list of research degree programme word limits please refer to 7.2.3 in the Study Regulations for Reseach Degree Programmes.

  6. Study Regulations for Research Degree Programmes

    3. External Students and Students Working Away From Queen's. 3.1 Regulations in this section are not applicable for PhD by Published Works.. 3.2 Students shall be in regular attendance at the University and have regular meetings with their supervisor(s) while registered as research students.. 3.3 Students may, however, apply to the SPRC for permission to study for a research degree programme ...

  7. Exceptional Circumstances

    Exceptional Circumstances. Exceptional Circumstances are unforeseen circumstances or factors outside of your control which may have impacted your ability to study or perform at usual standard. If you have a short-term physical or mental illness or have something impacting your studies/life in a major way then you may not be 'fit-to-sit' and ...

  8. Home

    The McClay Library holds copies of all Queen's University PhD theses . A number of recent QUB PhD theses can be accessed online via the Queen's Research Portal. Please note that not all theses include the full-text (e.g. where an embargo has been applied). Older QUB theses are held by the library in hardcopy format, and they are kept in the store.

  9. How do I get a QUB thesis?

    Please note: If you are a student or staff member at another university, and wish to request a QUB PhD thesis, we offer digitisation via EThOS. Please search EThOS for the thesis details and follow the instructions: https://ethos.bl.uk/Home.do or contact your interlibrary loan department at your home library for guidance. All our print theses ...

  10. Theses: Queen's e-thesis

    All Queen's Postgraduate Research students are required to upload an electronic copy of their final thesis to Pure.This is a requirement to successfully graduate

  11. Extensions

    For non-substantive changes (e.g. one-year extensions), a brief supporting rationale should be submitted to the Secretary of ECQS for consideration by the Chair, together with the proposed addendum, which will be drafted with support from the Partnerships Team in Academic Affairs. Details will be circulated to relevant departments on signature ...

  12. Theses: With Publications Submission

    This guide is intended to provide advice to PGR students on their eThesis

  13. How do I find a Queen's thesis?

    To find a thesis, go to the Library homepage and use the Library Catalogue box to search for the thesis title, or type keywords to find all theses whose titles mention those words. Click Submit. Catalogue results will be displayed. To limit these to theses only, choose the Queen's Thesis format limit to the left of the results.

  14. How to Prepare for a Master's Dissertation

    Most dissertations also have a minimum required word count. This too, depends on each course. Some courses only require around 7000 or 8000 words, while other require up to 20,000 words. Planning, choosing a topic and a supervisor usually happens during the spring or autumn before starting the research and writing.

  15. How do I find a dissertation?

    Aug 03, 2022 530. If you're looking for a dissertation by a Queen's student, you need to contact the relevant School. Unlike Queen's theses, copies of Queen's dissertations are not kept in the Library. For more information on finding dissertations, particularly those by students at other universities, c lick the link below to visit our Theses ...

  16. Study Regulations for Postgraduate Taught Programmes

    2. Programme Requirements 2.1 Postgraduate Taught Programmes. 2.1.1 To qualify for a Postgraduate Certificate, the credits gained must amount to at least 60 and meet the requirements of the relevant Programme Specification.. 2.1.2 A person who has been awarded a Postgraduate Certificate from this University shall be admitted on request to a related programme in which this University offers a ...

  17. School of Law

    Accountability and regulatory governance in a cross-jurisdictional market: A case study of the all-island energy market (Ireland) Author: Harrington, T., Jul 2016 Supervisor: Pesendorfer, H. (Supervisor) & Doran, P. (Supervisor) Student thesis: Doctoral Thesis › Doctorate in Governance

  18. The Dissertation Journey

    An online course, produced by Dr Leon Litvack, to provide undergraduate students with support in the course of planning, proposing and undertaking a final-year Dissertation. Date made available. 26 Apr 2018. Publisher. Queen's University Belfast. Date of data production. 26 Apr 2018. The Dissertation journey. The Dissertation Journey.

  19. Arts, English and Languages: Dissertation Resouces

    Thesis and dissertation writing. Print books on this topic can be found at shelfmark LB2369. Here's a selection of e-books are available from the library: Excellent dissertations! ISBN: 9786613320919. Publication Date: 2011. How to write your undergraduate dissertation by Greetham, Bryan. ISBN: 9781352005233. Publication Date: 2019.

  20. Nursing & Midwifery: Postgraduate Students

    QUB Dissertations and Theses . Masters Dissertations . The Biomedical Library in the MBC holds a selection of masters dissertations that were provided by the School of Nursing and Midwifery. They have been made available for students to consult within the library. If you wish to view any of the dissertations, please ask staff at the desk.

  21. Theses

    Library support for Mathematics How to find theses, both from QUB and from other institutions

  22. Exceptional circumstances

    The University considers an exceptional circumstance to be: personal circumstances that are out of the control of the student; and. that the student could not reasonably have prevented or accommodated; and. they must have had a significant and demonstratively negative effect on the student's ability to study or undertake an assessment.

  23. Extension to dissertation submission deadline

    If it is your first attempt at the dissertation, you will have the right to re-submit to a deadline agreed by the School, and your dissertation mark will then be capped at 50% for the purposes of classifying your final degree classification. If it is your second attempt at the dissertation, the Board of Examiners will make a recommendation ...