how to write an application letter for personal assistant

Personal Assistant cover letter examples

Are you ready for a varied and fast-paced role as a personal assistant?

Not only do you have to juggle your own workload, but you’ll have to manage calendars, prioritise tasks and pick up any last-minute requests your boss might have.

So if you’ve got what it takes to excel in this role, you need to show off this impressive skill set. Find out how to do that with our handy guide and personal assistant cover letter examples below.

CV templates 

Personal Assistant cover letter example 1

Personal Assistant cover letter example 2

Personal Assistant cover letter example 3

The example cover letters here should give you a good general idea on how your Personal Assistant cover letter should be formatted and written.

The rest of this guide gives more specific guidance on how to create your own cover letter in this format, and even includes some templates you can copy and paste.

How to write a Personal Assistant cover letter

Here’s a simple process to write your own interview-winning cover letter.

Write your cover letter in the body of an email/message

You should write your cover letter in the body of the email (or messaging system if sending via a job board) and never attach it as a document.

The reason for this?

You want your cover letter to start connecting with the recruiter from the moment they open your application.

If they have to open a document to read it, it will slow things down and they may not even bother to open it.

Start with a friendly greeting

To start building rapport with the recruiter or hiring manager right away, lead with a friendly greeting.

Try to strike a balance between professional and personable.

Go with something like…

• Hi [insert recruiter name]
• Hi [insert department/team name]

Stay away from old-fashioned greetings like “Dear sir/madam ” unless applying to very formal companies – they can come across as cold and robotic.

How to find the contact’s name?

Addressing the recruitment contact by name is an excellent way to start building a strong relationship. If it is not listed in the job advert, try to uncover it via these methods.

• Check out the company website and look at their  About page. If you see a hiring manager, HR person or internal recruiter, use their name. You could also try to figure out who would be your manager in the role and use their name.
• Head to LinkedIn , search for the company and scan through the list of employees. Most professionals are on LinkedIn these days, so this is a good bet.

Identify the role you are applying for

Once you have opened the cover letter with a warm greeting, you need to explain which role you are interested in.

Sometimes a recruitment consultant could be managing over 10 vacancies, so it’s crucial to pinpoint exactly which one you are interested in.

Highlight the department/area if possible and look for any reference numbers you can quote.

These are some examples you can add..

• I am interested in applying for the role of Personal Assistant with your company.
• I would like to apply for the role of Sales assistant (Ref: 40f57393)
• I would like to express my interest in the customer service vacancy within your retail department
• I saw your advert for an IT project manager on Reed and would like to apply for the role.

See also: CV examples – how to write a CV – CV profiles

Highlight your suitability

The main purpose of your cover letter is to excite recruiters and make them eager to open your CV. And you achieve this by quickly demonstrating your suitability to the job you are applying for.

Take a look at the job adverts you are applying for, and make note of the most important skills being asked for.

Then, when you write your cover letter, make your suitability the focal point.

Explain how you meet the candidate requirements fully, and why you are so well suited to carry out the job.

This will give recruiters all the encouragement they need to open your CV and consider your application.

Keep it short and sharp

A good cover letter is short and sharp, getting to the point quickly with just enough information to grab the attention of recruiters.

Ideally your cover letter should be around 4-8 sentences long – anything longer will risk losing the attention of time-strapped recruiters and hiring managers .

Essentially you need to include just enough information to persuade the reader to open up your CV, where the in-depth details will sit.

Sign off professionally

To finish off your cover note, add a professional signature to the bottom, stating your important contact details and information.

This not only provides recruiters with multiple means of contacting you, but it also adds a nice professional appearance to the cover letter, which shows that you know how to conduct yourself in the workplace.

Include the following points;

• A friendly sign off – e.g. “Warm regards”
• Your full name
• Phone number (one you can answer quickly)
• Email address
• Profession title
• Professional social network – e.g. LinkedIn

Here is an example signature;

Warm regards,

Aaron Smith Customer service professional 075557437373 [email protected] LinkedIn

Quick tip : To save yourself from having to write your signature every time you send a job application, you can save it within your email drafts, or on a separate document that you could copy in.

What to include in your Personal Assistant cover letter

Here’s what kind of content you should include in your Personal Assistant cover letter…

The exact info will obviously depend on your industry and experience level, but these are the essentials.

• Your relevant experience – Where have you worked and what type of jobs have you held?
• Your qualifications – Let recruiters know about your highest level of qualification to show them you have the credentials for the job.
• The impact you have made – Show how your actions have made a positive impact on previous employers; perhaps you’ve saved them money or helped them to acquire new customers?
• Your reasons for moving – Hiring managers will want to know why you are leaving your current or previous role, so give them a brief explanation.
• Your availability – When can you start a new job ? Recruiters will want to know how soon they can get you on board.

Don’t forget to tailor these points to the requirements of the job advert for best results.

Personal Assistant cover letter templates

Copy and paste these Personal Assistant cover letter templates to get a head start on your own.

Hello Mildred

I am writing to in relation to the Personal Assistant role at VMLY UK. With a track record of organising complex tasks for senior stakeholders, I am confident in my ability to contribute to your team’s success.

Throughout my 8-year career, I have honed my skills in overseeing calendars, arranging travel logistics, composing correspondence, and effectively executing admin duties. My experience in using relevant software has enabled me to streamline communication and coordinate schedules. For instance, in my current role as a Personal Assistant at Boohoo Group, I reduced scheduling conflicts by 20% as a result of ensuring all meetings and appointments were efficiently booked. Furthermore, I lowered executives’ email backlog by 40% through diligent email management and drafting concise responses for inquiries.

I take pride in my proactive approach to problem-solving and my ability to anticipate the needs of the leadership team, which allow them to focus on strategic decision-making initiatives. My focus is on fostering strong professional relationships with all company clients.

Enclosed is my CV, which outlines further details about my professional background. I am available for an interview at your earliest convenience.

Kind regards

Karen Wallace

I trust you are well. As a seasoned Personal Assistant with 14+ years of experience in providing high-level administrative support to C-suites, I am excited to express my interest in the Senior Personal Assistant role at Hays.

My background in managing calendars, orchestrating international travel, and ensuring smooth daily operations uniquely positions me to excel in driving your company’s success. In my current role as a Personal Assistant at Oriel Partners, I consistently demonstrate an ability to handle intricate scheduling and oversee confidential communications with discretion.

My leadership qualities have been pivotal in mentoring junior assistants, while leveraging technology to enhance efficiency, having successfully implemented processes which resulted in a 30% reduction in administrative overhead. Furthermore, I successfully organised five business events with 40+ attendees, leading to a 95% participant satisfaction and positive feedback from stakeholders.

Thank you for considering my application. Please feel free to contact me to schedule an interview at your earliest convenience.

Colleen Harding

Good afternoon, Aileen

I am writing to indicate my strong interest in the Junior Personal Assistant position advertised by Cobalt UK on LinkedIn. As a motivated and detailed-oriented individual, with a commitment to supporting executive members, I am excited about the prospect of joining your prominent company.

As a recent BBA Graduate from Durham University, I have developed a solid foundation in time management, communication, and task management. My 3-month internship at Grant Thornton has equipped me with the skills to excel in a support role. During this period, I assisted in handling schedules, coordinating meetings, and arranging office events, where I played a role in increasing team productivity by 10% due to streamlining workflow processes. I also helped ensure all required materials were prepared and distributed in advance, which resulted in on-time meeting starts.

Additionally, I can function well under pressure and adapt quickly to changing priorities during peak business season. My aptitude for learning new technologies enables me to contribute effectively to digital communication procedures.

I am available for an interview at your convenience to discuss my competencies in greater detail.

Priscilla Wade

Writing an impressive cover letter is a crucial step in landing a Personal Assistant job, so taking the time to perfect it is well worth while.

By following the tips and examples above you will be able to create an eye-catching cover letter that will wow recruiters and ensure your CV gets read – leading to more job interviews for you.

Good luck with your job search!

Personal Assistant Cover Letter Examples and Templates for 2024

• Cover Letter Examples

How To Write a Personal Assistant Cover Letter

• Cover Letter Text Examples

A good personal assistant cover letter shows how you help busy people stay organized and focused. In the letter, you can express interest in the job opening and mention your administrative skills, such as travel booking or process streamlining.

This guide will help you write a cover letter that gets you interviews for your next job as a personal assistant.

Personal Assistant Cover Letter Templates and Examples

• Entry-Level
• Senior-Level

A great personal assistant cover letter usually has five sections, outlined below. When possible, connect each section back to your defining skills and the organization’s hiring needs. The following advice and examples show what to include in your cover letter so it’s optimized for each job application.

At the top of the page, include your resume contact header, the date, and any basic details you have about your recipient (as in the example below). To set a clear focus, add the title Personal Assistant to your contact header. You can then modify your title to align with each job posting. For instance, you could use the title Executive Assistant if that’s closer to the role you’re after and still accurate to your experience.

Amelia Pittman Personal Assistant | [email protected] | 765-432-1098 | 357 Main Blvd., Fargo, ND 24680

April 21, 2024

Dwayne Lawrence Talent Specialist HireRocket (086) 420-8642 [email protected]

2. Salutation

Whenever you can, address your recipient by name – it’s the quickest way to signal you’re sending a job-specific letter and not a boilerplate. If you can’t find the recipient’s name, use a variation of “Dear Hiring Manager” so your greeting is still tailored somewhat to each job application.

Dear Ms. Cecilson,

Dear EEE Corporate Holdings Manager:

Dear Personal Assistant Hiring Manager:

3. “Hook” or introduction

Catch the reader’s attention by starting your letter with a clear example or measure of your success as a personal assistant. What’s one key way you’ve helped senior leaders, entrepreneurs, or other busy individuals stay focused and efficient? Think in terms of how you’ve honed daily tasks or procedures. For instance, maybe you devised an email sorting system that turned hundreds of messages into a clear list of outstanding projects.

In my current role as a personal assistant to Mr. Taylor, CEO of ABC Technologies, I have acted as a gateway between him and his executives at all times, ensuring he can focus on important tasks. Over the past year, I have increased Mr. Taylor’s productive time by 9%.

4. Body paragraph(s)

Use the main section of your letter to tell why this personal assistant job opening interests or suits you. For example, maybe it requires scheduling frequent talks with leaders of partner organizations, similar to your current job. Or perhaps it’s in higher education, a sector you’re eager to work in again.

Following this explanation, cite a few more of your administrative skills or achievements , possibly as bullet points.

With over two years of experience providing outstanding administrative support, I’m attracted to the fast-paced environment at HireRocket. I would relish supporting your company’s mission to innovate in the talent assessment industry. My recent achievements include:

• Collaborating with a team of three colleagues to negotiate favorable accommodation rates, slashing costs by an average of $25 per booking
• Meeting 100% of task deadlines while supporting up to four senior leaders simultaneously
• Implementing a new scheduling system that reduced calendar errors by 98% in a single month

5. Call to action

Finally, request an interview for the position. Consider briefly restating your dedication to helping people get and stay organized. To end your cover letter, use a simple closing like “Sincerely” or “Best regards” and then your name.

I’d be honored to speak with you at your convenience about how I can support your CEO. I hope to hear from you soon.

Best regards,

Roberta Robertson

Personal Assistant Cover Letter Tips

1. highlight your administrative skills.

As part of your letter’s body text, add a short list of bullet points to show your success in other key work areas for a personal assistant, like travel booking, data entry, or client communications.

Some of my career highlights include:

• Assisting in moving 15 executives and their families to Japan for two years
• Planning travel arrangements for 100 complete national and international trips for executives at ABC Technologies
• Boosting workplace efficiency by introducing 10-minute meeting limits across the company

2. Speak to the employer's goals

If a job posting reveals the employer’s mission, values, or upcoming challenges, consider and write about how you can support them. Focus on any aspects of your background that give you insight into the organization’s current direction.

I have 15 years of experience as a personal assistant in the technology industry. Over the years, I have worked in local and international offices. I understand you plan to move your office to Japan in the next few years to increase your global footprint. My work in Japan and fluency in Japanese would make me an asset to your team at Times Style Corporation.

3. Mention your relevant traits

Desired qualities in administrative professionals include diligence, sound judgment, and a service mindset. Consider which of these traits best describe you, then give an example or two of how you’ve shown them in a work setting.

Personal Assistant Text-Only Cover Letter Templates and Examples

Dear Mr. Lawrence,

Last year, I devised a new process for sorting and distributing incoming mail that improved communications efficiency by 43% and earned me the Employee of the Year award. I am excited to demonstrate my organizational and planning abilities as a personal assistant at HireRocket.

Please contact me to schedule an interview at a time that’s convenient for you. I look forward to discussing how my talents and experience can help HireRocket achieve its targets in the future.

Amelia Pittman

Roberta Robertson Personal Assistant | [email protected] | (123) 456-7890 | 123 Number Ave., Washington, DC 20009

March 1, 2024

Cecily Cecilson Hiring Manager EEE Corporate Holdings 111-222-3333 [email protected]

As the personal assistant to my current organization’s CFO, Shelly Shelbert, I am proud to say I have freed up many hours of her time each week while making the connections that let her thrive in her role. I hope for the opportunity to support your company’s CEO in a similar manner.

I have eight years of experience, during which time I have shown an attention to detail and high interpersonal skills combined with confidentiality and professionalism. Those traits have helped me achieve professional successes such as:

• Appointed to keep meeting minutes during executive-level strategy discussions
• Scheduled 17 international trips for Ms. Shelbert in the past calendar year alone
• Coordinated appointments between Ms. Shelbert and internal and external points of contact, including executives of partner organizations

Zoey McGregor Personal Assistant | [email protected] | (123) 456-7890 | 123 Main St., Portland, OR 12345

January 1, 2024

Jason Smith HR Manager Times Style Corporation (987) 654-3210 [email protected]

Dear Mr. Smith,

I would love to discuss how I can take the load off your shoulders as your new personal assistant.

Kind regards,

Zoey McGregor

Personal Assistant Cover Letter Frequently Asked Questions

What’s the most important part of a cover letter -.

Any explanation you give for why the specific job opening or employer interests you. These details distinguish the cover letter from your resume and other application materials and can help you get past applicant tracking systems (ATS) . They also set the stage for a good interview discussion about how you fit the role.

How long should my cover letter be? -

No more than one page, or around 250 words. Resist the urge to tell your whole career story, even if you have an extensive background as a personal assistant. Give just enough detail to pique hiring managers’ interest so they look closely at your resume.

How should I format my cover letter? -

Like your resume. Carry over all of that document’s basic format settings, like font style, line spacing, and page margins.

Craft a new cover letter in minutes

Get the attention of hiring managers with a cover letter tailored to every job application.

Jacob Meade

Certified Professional Resume Writer (CPRW, ACRW)

Jacob Meade is a resume writer and editor with nearly a decade of experience. His writing method centers on understanding and then expressing each person’s unique work history and strengths toward their career goal. Jacob has enjoyed working with jobseekers of all ages and career levels, finding that a clear and focused resume can help people from any walk of life. He is an Academy Certified Resume Writer (ACRW) with the Resume Writing Academy, and a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers & Career Coaches.

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5 Professional Personal Assistant Cover Letter Examples for 2024

Your personal assistant cover letter must immediately highlight your organizational skills. Demonstrate your ability to manage schedules and priorities seamlessly. Convey your exceptional communication abilities. Illustrate how you've effectively coordinated with others to achieve goals.

All cover letter examples in this guide

Entry-Level Personal Assistant

Executive Personal Assistant

Household Personal Assistant

High-Profile Personal Assistant

Cover letter guide.

Personal Assistant Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience Personal Assistant Cover Letter

Key Takeaways

By Experience

As you embark on the journey to secure your dream role as a personal assistant, you've stumbled upon the challenge of crafting a compelling cover letter. Unlike your resume, which lists your qualifications, your cover letter should narrate your proudest professional achievement without falling prey to overused clichés. Striking the right balance between formality and uniqueness can be tricky, and brevity is key—your story must captivate within the confines of a single page. Let's navigate these waters together, transforming your cover letter into a standout introduction that resonates with employers.

• Write a personal assistant cover letter that helps you stand out (and get the job);
• Understand how to start and end your personal assistant cover letter with the appropriate greeting;
• What to include in the body of your personal assistant cover letter to put your best foot forward;
• Your most important achievements - how to present them as part of your personal assistant cover letter.

And if you want to make your life even easier, simply drag and drop your personal assistant resume into Enhancv's AI cover letter generator, and it will write your cover letter for you in just a few moments.

If the personal assistant isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

• Personal Assistant resume guide and example
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• Executive Administrative Assistant cover letter example
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• Front Desk Coordinator cover letter example
• Medical Office Manager cover letter example
• Front Desk Supervisor cover letter example
• Front Desk Manager cover letter example
• Temporary Administrative Assistant cover letter example
• Administrative Assistant cover letter example
• Translator cover letter example

Personal Assistant cover letter example

Ava Johnson

Columbus, Ohio

+1-(234)-555-1234

[email protected]

• Highlighting specific achievements, such as "redesigned the CEO's calendar system leading to a 30% decrease in scheduling conflicts," quantifies the applicant's impact and conveys their capability to deliver results.
• Aligning past experience with the job's requirements, the candidate's background in "executive support" and "event planning" directly correlates with the key responsibilities of the prospective role, making the application more relevant.
• Expressing knowledge of and alignment with the company's ethos, such as "your commitment to fostering an environment where precision and strategic planning are highly valued," demonstrates the candidate's cultural fit and understanding of the company’s values.

The must-have sections and format of your personal assistant cover letter

When writing your personal assistant cover letter, keep in mind that it'll only be read by the recruiters and not the Applicant Tracker System (or software used to assess your profile). That's why you should structure your content with a/an:

• Header (apart from your contact information, include your name, the role you're applying for, and the date);
• Personalized salutation;
• Opening paragraph to win the recruiters over;
• Middle paragraph with key details;
• Closing that starts from clichés;
• Sign off (that's not mandatory).

Industry standards dictate your paragraphs to be single-spaced and to wrap your content in a one-inch margin. Designing your personal assistant cover letter, refer to one of our templates , which automatically takes care of the spacing and margins.

Choose the same font for your personal assistant cover letter as you did for your resume : the likes of Lato and Bitter would help you to stand out in a sea of cover letters in Arial or Times New Roman.

Export your whole personal assistant cover letter from our builder in PDF to keep the same formatting and image quality.

The top sections on a personal assistant cover letter

• Header: This includes the applicant's contact information, the date, and the employer's details, creating a professional look and making it easy for the recruiter to identify the applicant and to know when the application was sent.
• Greeting: A personalized salutation addressing the hiring manager by name establishes a connection and shows the applicant has taken the time to research who will be reading their application, which mirrors the personalized attention expected in a personal assistant role.
• Introduction: The opening paragraph should quickly engage the employer by stating the applicant's enthusiasm for the role and why they are a perfect match, reflecting the proactive and positive attitude central to a personal assistant’s duties.
• Body: This section is critical, as it should detail the applicant's relevant experience, skills such as multitasking, communication, and organizational abilities, and specific examples of how they've successfully supported previous employers or executives, which are core responsibilities of a personal assistant.
• Closing: The closing paragraph should reiterate the applicant's interest in the position, include a call to action encouraging an interview, and thank the reader for their time, exemplifying the courteous and professional manner expected from a personal assistant.

Key qualities recruiters search for in a candidate’s cover letter

• Exceptional organizational skills: Demonstrates the ability to manage schedules, plan events, and maintain efficient office workflow.
• Strong communication abilities: Showcases proficiency in both written and verbal communication, which is essential for correspondence, coordinating with others, and representing the employer.
• Discretion and confidentiality: Highlights an understanding of the sensitive nature of the material handled by a personal assistant and a commitment to maintaining privacy.
• Time management expertise: Displays an aptitude for prioritizing tasks, managing multiple commitments simultaneously, and meeting deadlines, which helps the employer stay on track.
• Competence in multitasking: Reflects the ability to handle various tasks at once without compromising quality or efficiency, a frequent requirement in a personal assistant role.
• Adaptability and problem-solving skills: Conveys readiness to handle unforeseen challenges, adapt to changing environments, and creatively solve problems on the fly.

Personalizing your personal assistant cover letter salutation

Always aim to address the recruiter from the get-go of your personal assistant cover letter.

• the friendly tone (e.g. "Dear Paul" or "Dear Caroline") - if you've previously chatted up with them on social media and are on a first-name basis;
• the formal tone (e.g. "Dear Ms. Gibbs" or "Dear Ms. Swift") - if you haven't had any previous conversation with them and have discovered the name of the recruiter on LinkedIn or the company website;
• the polite tone (e.g. "Dear Hiring Manager" or "Dear HR Team") - at all costs aim to avoid the "To whom it may concern" or "Dear Sir/Madam", as both greetings are very old-school and vague.

List of salutations you can use

• Dear Hiring Manager,
• Dear [Employer's Name],
• Dear [Employer's Title],
• Dear Recruiting Team,
• Dear [Department] Team,
• Dear [Company Name] Representative,

The personal assistant cover letter intro: aligning your interest with the company culture

You only have one chance at making a memorable first impression on recruiters with your personal assistant cover letter.

Structure your introduction to be precise and to include no more than two sentences.

Here are some ideas on how to write a job-winning personal assistant cover letter introduction:

• get creative - show off your personality from the get-go (if this aligns with the company culture);
• focus on your motivation - be specific when you say what gets you excited about this opportunity.

The middle or body of your personal assistant cover letter body: a great instrument to tell a story

Now that you've set the right tone with the greeting and introduction of your personal assistant cover letter, it's time to get down to business .

Hear us out, the body of your personal assistant cover letter is the best storytelling instrument you have, in your job-hunting arsenal.

Writing the next three to six paragraphs, take the time to reassess the advert to discover job-crucial requirements.

Next, choose one accomplishment that covers those key skills and talents.

Use precisely that achievement to tell an exciting story of how you match the ideal candidate profile.

In the undertones of your story or personal assistant cover letter body, hint at the difference you'd make and sell your application as the perfect one for the job.

Finishing off your personal assistant cover letter with what matters most

So far, you've done a fantastic job in tailoring your personal assistant cover letter for the role and recruiter.

Your final opportunity to make a good impression is your closing paragraph.

And, no, a "Sincerely yours" just won't do, as it sounds too vague and impersonal.

End your personal assistant cover letter with the future in mind.

So, if you get this opportunity, what do you plan to achieve? Be as specific, as possible, of what value you'd bring to the organization.

You could also thank recruiters for their interest in your profile and prompt for follow-up actions (and organizing your first interview).

No experience personal assistant cover letter: making the most out of your profile

Candidates who happen to have no professional experience use their personal assistant cover letter to stand out.

Instead of focusing on a professional achievement, aim to quantify all the relevant, transferrable skills from your life experience.

Once again, the best practice to do so would be to select an accomplishment - from your whole career history.

Another option would be to plan out your career goals and objectives: how do you see yourself growing, as a professional, in the next five years, thanks to this opportunity?

Be precise and concise about your dreams, and align them with the company vision.

Key takeaways

Winning at your job application game starts with a clear and concise personal assistant cover letter that:

• Has single-spaced paragraphs, is wrapped in a one-inch margin, and uses the same font as the personal assistant resume;
• Is personalized to the recruiter (using their name in the greeting) and the role (focusing on your one key achievement that answers job requirements);
• Includes an introduction that helps you stand out and show what value you'd bring to the company;
• Substitutes your lack of experience with an outside-of-work success, that has taught you valuable skills;
• Ends with a call for follow-up or hints at how you'd improve the organization, team, or role.

Personal Assistant cover letter examples

Explore additional personal assistant cover letter samples and guides and see what works for your level of experience or role.

Cover letter examples by industry

AI cover letter writer, powered by ChatGPT

Enhancv harnesses the capabilities of ChatGPT to provide a streamlined interface designed specifically focused on composing a compelling cover letter without the hassle of thinking about formatting and wording.

• Content tailored to the job posting you're applying for
• ChatGPT model specifically trained by Enhancv
• Lightning-fast responses

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Personal Assistant cover letter example

Applying for a personal assistant job? Even if only one person will likely be reading it — your future boss — an exceptional personal assistant cover letter is imperative.

While the boss’ boss might offer advice and others in the organization may have an opinion, the only person who really matters is the one you will be working for. There is no closer working relationship than that between a boss and  personal assistant. This makes it uniquely challenging to write a job-winning personal assistant cover letter.

For expert advice and support with every cover letter preparation step, Resume.io is a leading international resource. We’ve created more than 180 occupation-specific writing guides and free cover letter examples . In addition, we offer formatting tips, plus field-tested templates and builder tools to help you create both resumes and cover letters.

This writing guide, along with a corresponding personal assistant cover letter example, will discuss:

• The personal assistant job role
• Why a cover letter is important
• The best format for structuring a cover letter
• Optimal impact of each cover letter part: header, greeting, introduction, body and conclusion
• Writing psychology — what bosses look for in their future personal assistant
• Common mistakes to avoid when writing your personal assistant cover letter.

What personal assistants do: glide like a swan while paddling furiously

What is the secret hope and fear of every boss hiring a personal assistant?

Personal assistants must be able to handle a large amount of work. If able to cope, they will be of tremendous assistance, but a horrible hindrance if they struggle.

Managing a personal assistant who adds a burden rather than relieves it is the secret nightmare of every boss. It would be politically correct to say they would help their new employee to develop and learn. But the reality is that bosses simply want someone who can get on with the job and add value by gliding serenely through the challenges. 

Even if this is not always going to be possible, it’s the impression that all personal assistants should convey in their cover letter: “It doesn’t matter what comes my way. I will deal with it as effectively as I can, and I will make every effort not to disrupt my boss.” 

When you are facilitating the success of a high-flying manager, this is far from easy.

Project an aura of control. You are in charge of your workday. 

On the other hand, avoid the cover letter pitfall of trying to make the ordinary sound extraordinary. You can only be so efficient in organizing someone’s diary, so describing yourself as “amazingly efficient” is over the top. 

While many personal assistant tasks are relatively straightforward, the edge you can have over other job applicants is the ability to organize your time to get as many of them done as possible. That must come across in your cover letter.

Control over what is going on around you is your superpower. Sometimes you will need the help of others to get things done and sometimes you will be able to do it yourself. But the outcomes are ultimately yours to dictate. The best personal assistants are able to influence others and pull the organization's strings to keep things running smoothly for their boss.

Secondary purpose

At the heart of a personal assistant’s role lies the ability to get things done with people who would otherwise have asked the boss for help. Some personal assistants are (unfairly) described as gatekeepers because of their ability to stop unwanted distractions and keep their bosses focused on what matters. But in fact, the best personal assistants are genuine enablers. They help others get things done that their boss would otherwise have to deal with.

In that way, top personal assistants are useful to a far wider circle of colleagues. Your personal assistant cover letter should make it clear that you understand your value to the wider business. You see that your ability to solve other issues means there's less for your boss to worry about.

The best personal assistants exhibit a large degree of selflessness and generosity. Of course, you will still have to say “no” to people a lot  — after all, you only have one boss. But the more you simplify your boss's workday, the easier you make it for the boss to focus on what really matters.

Give examples in your cover letter of the ways you bring benefit to the wider organization. Show how you will help the boss’s relationships with others, as well as lightening the load.

Talking about your impact on others is important in any job search, but for personal assistants working as an extension of their boss, it is vital.

For more inspiration, take a look at some related cover letter examples in the administrative category:

• Customer service representative cover letter sample
• Administrative assistant cover letter sample
• Receptionist cover letter sample
• Office administrator cover letter sample
• Office assistant cover letter sample
• Office manager cover letter sample
• Administrative officer cover letter sample
• Secretary cover letter sample
• Call center cover letter sample
• Administrative cover letter sample
• Front desk receptionist cover letter sample
• Virtual assistant cover letter sample

Why you need a cover letter — connect with your future boss

A key purpose of any cover letter is to establish a personal connection with the hiring manager at the firm where you want to work. In that regard, it serves as an essential companion document to your resume, which is much more impersonal. Regardless of occupation, all job seekers should include a cover letter with their application, even if it’s not explicitly required. For a personal assistant job candidate, the personal connection goal of a well-crafted cover letter is especially critical because it’s aimed directly at your future boss. At the same time, the job role expectations for may be less clear-cut than they would be in other instances — say, for a marketing manager or ICU nurse position. 

Your role as a personal assistant will be hugely dependent on the requirements, strengths and weaknesses of your future boss. Other than gleaning a few hints from what may be a hastily written job description, it is incredibly hard to get into the mind of prospective bosses and understand what they need before you meet them. It is therefore tricky to target your application letter to fit the role.

On the other hand, there’s an upside to simply portraying yourself in the most open and honest way possible. Simply outline your most relevant, satisfying and enjoyable experiences. Let potential employers make their own gut-feeling decisions based on what they are looking for. Their choice may not be a perfect job description fit, but rather the best personal fit.

The ideal outcome would be a future boss you will get along well with. Anything less and your boss may be fooled, resulting in a situation that doesn’t last long or is miserable.

Best format for a personal assistant letter

Your personal assistant cover letter should follow the same basic structure that is recommended for all occupations. Each of the following cover letter components serves a specific purpose.

• The cover letter header
• The greeting
• The introduction (or into)
• The letter body
• The conclusion
• The signature

An overview of each section and some general advice is provided in our overall guide to writing cover letters . Now, let’s explore each one in a personal assistant sales context.

Dear Mr Wallace,

I have saved previous construction employers millions and countless weeks by spotting mistakes, troubleshooting issues and repairing relationships.  

Few construction projects run smoothly, but it is often the job of a personal assistant to ensure that workflows get back on track. If pride yourself in deeply understanding the process, you can offer a valuable perspective to a boss who is often too busy to notice the finer details.

For a construction PA to add value, they have to get involved with more than scheduling, meeting planning, and invoice management. At Filler Construction, I worked with the procurement team to save over $2.5 million, I coordinated efforts with the sales team to bring 45 new corporate clients on board, and I managed the logistics of 250+ staff and contractors.

Additionally, I was a regular in our corporate box at every baseball game. Great relationships are key to winning more business, but even more important when things don’t go to plan.

I would hope to replicate the following achievements with you at Vlasker:  

• Coordinated employee engagement efforts to improve metrics by 24 points.
• Managed and prioritized an increase of 60 percent in client communication with my boss.
• Project managed introduction of a new CRM system — doubled outbound marketing.

I have an honest and straightforward communication style and will always seek to push through improvements where I see possible. I am not afraid to challenge those around me and aim to add value by thinking as well as doing.I have many more stories of how my PA activity has made a tangible difference to the success of my employer and would welcome the opportunity to discuss them at interview.

Cover letter header

Attention to the small details is the hallmark of any personal assistant. Your cover letter should demonstrate that right away by including the essential contact information in the header.

Get this  basic step right and you can then focus on the core messages of your letter. It is standard to provide the same header information — ideally with a matching design — in both your resume and cover letter. You never know when the inspiration to invite you for an interview might strike the hiring manager, who needs access to your your contact information at first glance.

An additional reason to ensure your cover letter header is complete and properly formatted is for scanning by the applicant tracking systems (ATS) software that many organizations use. One function is to enter your information into the recruiting database. It’s wrong to assume every HR department does this task manually. Just as your resume should be ATS-optimized , it is exactly the same with your cover letter.

The aim of the cover letter header: share your contact information with your prospective boss and for scanning by the ATS software.

Cover letter greeting

The formality of your cover letter greeting may seem like a relatively small detail. Yet, it can have a significant bearing on how your letter comes across. If a contact person is indicated on the job application instructions, that is who your cover letter salutation should address by name. 

“Dear Mr. or Mrs. X” is the safest greeting format. Only if you know the hiring organization is acceptably informal should you use the greeting “Hello” or “Hi.” If in doubt, always err on the formal side.

If you do not know the recipient's name or job title, “To whom it may concern” may be acceptable, but not likely welcomed by many employers these days, when personality and workplace culture fit are important recruitment considerations. A far warmer variation might be along the lines of “Dear Company Name Team” or "Dear Personal Assistant Hiring Team." 

There is an argument for researching the hiring manager’s name if it is not clear. But discretion is advised, if there is any chance of seeming a bit presumptuous. If you don’t know who will be reading your cover letter, it’s best not to second-guess it in your cover letter greeting and risk offending the right person.

The aim of the cover letter greeting: start the letter off on the right note.

Cover letter greeting and introduction

The introductory sentences of your personal assistant cover letter should paint a compelling picture of your motivations at work. As previously discussed, it's risky to try second-guessing what an individual boss might be looking for. But if you are as candid as possible about what makes you tick, the chances of finding a perfect fit are far higher.

Use descriptive language to show prospective bosses the sort of person that they will be spending the majority of their time with. Describe what it is like to work with you and think about what sets you apart from the typical personal assistant. What is your special brand of fairy dust?

Cover letters are often read after the resume, so make sure you double down on any core messaging. Don’t be concerned about repeating some of the messages from your resume summary. Make sure you use different language. But if you have something worth emphasizing, then the first few lines of your cover letter are not the worst place to do it.

The aim of the cover letter introduction: Make an impact by getting to the core of why you come to work.

Dear Mr Wallace,  

I have saved previous construction employers millions and countless weeks by spotting mistakes, troubleshooting issues and repairing relationships.

Cover letter body 

The body of your personal assistant the cover letter is where you show that your previous experience matches up to future job role expectations. While you might still be uncertain about the type of person required, it should not be too hard to explore what the job may entail. Read between the lines of the cover letter and think about the demands that may be placed on your boss.

Make sure that your examples of past accomplishments are not mundane descriptions of responsibilities. This will add no value to the understanding of who you are as a person. Include personal stories that show how you made a difference and add some warmth and personality.

The body of your cover letter allows space to expand on your relationship skills. While the introduction might contain an adjective or phrase hinting at your personable approach, the middle section is where you introduce seeds of the stories you wish to tell when interviewed. There have no doubt been countless occasions when you succeeded despite the odds. Mentioning them here sets the stage for telling the full story at a later date.

The aim of the cover letter body: Tell a couple of stories about your experience and hint at what you want to discuss when interviewed. Sound like a person, not a job description.

Additionally, I was a regular in our corporate box at every baseball game. Great relationships are key to winning more business, but even more important when things don’t go to plan.  

I would hope to replicate the following achievements with you at Vlasker:

Cover letter conclusion and signature

You want your application letter to end with one thought firmly planted in the reader’s mind: “this person could be the one to make my working life a dream.”

Personal assistants live and breathe for the success of those they work closely with. So conveying a passion for the success of others — and not only your immediate boss — would be a great sentiment to express in your final words. If you show confidence in your ability to do this, you will go a long way to allaying the boss’s fears of whether you will fit.

It is also entirely acceptable to end with a call to action. You might see yourself as a junior member of the team, but this is no reason to feel unworthy of asking for an interview. 

Personal assistants make a huge difference to the effectiveness of management in an organization. Setting out your case clearly, saying you are keen to meet for an interview, is another way of letting your confidence shine through.

The aim of the cover letter conclusion: Project your personality with confidence, and so the impression that you might be “the one” will linger until the interview.

Writing psychology – what are bosses really looking for?

While a personal assistant’s job description might seem a little functional and uninspiring, most bosses will be looking far beyond whether you can manage a social media stream, co-ordinate internal meetings or touch-type so fast that the keyboard starts to smoke.

It's likely the softer personality aspects will decide who is hired, no matter what the official job description might dictate. So, what do bosses really want?

• Sounding board: Many bosses actively ask their personal assistants for advice. Few people will be closer to that role and have the opportunity to be impartial. So although it might not be in the job description, show you can be a confidant(e) to your boss and that you are not scared to share your thoughts if asked.
• Emotional support: Most bosses are under immense pressure to deliver. With the plague of mental health issues an ever-present threat in office settings, supporting your boss through tough moments is a critical part of a personal assistant’s role. Again, this will never be written in a job description, but sometimes a boss needs a friend as well as an organizer and gatekeeper.
• Independent spirit: There are times — weeks and even months — in a boss’s career when the bandwidth is not available to develop the personal assistant's talents. The boss simply needs someone to come in and do an awesome job. This independent streak is often very important. If you need training or development, you can go and seek it yourself. Again, this won’t be in the job description, but it will be secretly valued by any boss who is interviewing you.

Word choice matters!

Select your words wisely when writing a cover letter. Using categorical and complex language rather than merely self-centred phrases is more likely to result in a job offer, according to research published in the International Journal of Selection and Assessment . 

Common mistakes in a personal assistant cover letter

Avoiding errors and close attention to detail are very much part of a personal assistant’s DNA. So, it's a huge red flag if certain mistakes appear on your personal assistant cover letter. You will be writing emails to a large number of important people and communicating messages that cannot be mixed up, so your boss will rely on you to get it right every time.  Here are three (albeit obvious) things to avoid when you are writing your personal assistant cover letter:

• Be fanatical about punctuation and grammar. When you are writing a few carefully constructed sentences, there is no excuse for spelling errors or glaring grammatical slip- ups. Evidence of carelessness and disorganization is impossible to ignore.
• Keep it professional but friendly. While much has been written in this guide about the importance of relationship-building skills, the bottom line is that there must always be a professional edge to everything you do. It is entirely possible to be professionally friendly; that is the image you must convey.
• Don’t just talk about yourself. When you are a personal assistant, your job is measured by your impact on those around you. Make sure you talk about how you improved the working lives of your current or previous boss and colleagues. When you dedicate your working day to one person, a cover letter that only talks about you seems strange.

Key takeaways for a personal assistant cover letter

• Aim your letter towards your future boss — make it a personal appeal to them.
• Think about the hidden agenda behind what your boss is really looking for.
• Project an aura of control. You are in charge of what is going on around you.
• Give some depth to your examples, not just a list of your responsibilities.
• Show attention to detail by avoiding common grammatical mistakes.

With Resume.io, writing a cover letter that complements your resume is the gateway to your dream job. Download one of our professionally designed, field-tested cover letter templates today and use the cover letter builder tool to finish in no time.

Free professionally designed templates

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Personal Assistant Cover Letter

A personal assistant cover letter is used to highlight the information on your resume, connect your skills to the job requirements, and make a strong case for why you are the best fit for the position. The cover letter should provide insight into your ability to provide senior managers or busy individuals with personalized day-to-day administrative support.

Personal Assistant — Free Cover Letter Template

Download our free personal assistant cover letter template in MS Word format.

Personal Assistant Cover Letter Sample:

[Full Name]

[Physical Address]

[Telephone Number]

[Email Address]

Re: Application for the position of personal assistant.

Dear [Recipient’s title and last name] ,

I am writing to apply for the position of personal assistant as advertised in/on [where you saw the advertisement] . My background in [the relevant field] and ability to [#1 skill] and [#2 skill] perfectly fit the advertised position's requirements. I would appreciate it if you would give serious consideration to my application for the position of personal assistant at [company's name] .

I have a [qualification] from [institution] , [location of institution] , and [number] years' experience as a personal assistant. As per the requirements for the position at [company] , you will notice in my resume that I [mention skills, competencies, or experiences that answer directly to the requirements listed in the job posting] .

In my previous role as a personal assistant at [company] , I [discuss your core responsibilities] . In [year] , I [talk about a major accomplishment] . Experience has taught me to [what have you learned] .

I am thrilled to be applying to [company] because I admire your [name two or three things you know about the company in general that you like] . I believe that my commitment to the highest standards in office administration and accountability as a personal assistant will be of the greatest benefit to [company] .

Please find my resume attached. Feel free to contact me via email or phone call if I can be of any further service.

Thank you for taking the time to consider my application. I look forward to hearing from you.

[Your Name]

How to Write a Personal Assistant Cover Letter:

A step-by-step guide to writing the perfect personal assistant cover letter.

Address your letter.

Address the designated recipient directly..

Address your letter directly to the hiring manager, recruiter, employee, or whoever the person is that put out the job posting.

Avoid generic greetings.

If a contact name is supplied or if it is possible to find out a name, avoid using a general greeting such as "To whom it may concern" or "Dear Sir/Madam." Use the relevant title before the person's last name — for example, "Dr. Parker" or "Ms. Williams."

Start with an introduction.

Keep your introduction brief..

In no more than three sentences , tell the person why you are writing and what position you are applying to.

Mention that you meet the job requirements.

Your writing should reflect the exact job title and you should briefly highlight key job advertisement requirements that you meet, for example, certification in office administration and at least five years' experience as a personal assistant.

State that you feel you are the best person for the job.

Use one sentence to clearly state why you feel that you are the best fit for the personal assistant position.

Showcase your training and experience.

Briefly discuss your training..

Write a few sentences on your qualifications and where you obtained them, and/or provide details of your job-related training. Directly mention how your training relates to the core skills required in the job advertisement.

Highlight your experience.

Mention how many years you've worked as a personal assistant and where you worked. Limit this to a single sentence as you will be discussing your exact duties and work experience further on.

Match your core skills to those mentioned in the job ad.

Match prominently featured duties and responsibilities mentioned in the job ad with core skills and competencies from your resume. For example, if the job ad requires proficiency in task management software, e.g. monday.com or ActiveCollab, be sure to mention the extent of your related knowledge and experience.

Describe your most recent job.

Discuss your most recent role and contributions..

In a few sentences , talk about your responsibilities at your current or previous job as a personal assistant. Include details about how your contribution positively impacted your previous employer.

Briefly discuss what your experience has taught you about your role as a personal assistant.

Showcase your biggest accomplishments in your previous job.

Mention one or two of your proudest career moments, for example, successfully introducing appointment scheduling software and being commended for creating standardized document templates that display the company's logo.

Celebrate the organization.

Mention a few things you know about the company..

Mention two or three things you know about the company, individual, or institution you're applying to. Do a bit of research and find out about the products or services that they offer, their success stories, or their public image.

Highlight the reasons why you want to work there.

Elaborate on why the role appeals to you. This could include mention of, for example, the organization's reputation as an industry leader, their high staff retention rate, flexible work hours, or the competitive benefits being offered. Indicate how you will add value as a personal assistant.

End with a call to action.

Indicate that you would like to hear from them..

Mention that you've attached your resume for their consideration and invite the reader to contact you via email or phone call.

Close your letter.

Thank the reader for their time. Add "sincerely" or an acceptable synonym and sign off with your full name.

Similar Cover Letters:

• Admin assistant.
• Virtual assistant.

Best Cover Letter Generators

How do I write a cover letter for a personal assistant position?

• Address your letter .
• Start with an introduction .
• Showcase your training and experience .
• Describe your most recent job .
• Celebrate the organization .
• End with a call to action .

How long should a personal assistant cover letter be?

A cover letter should be no longer than two pages. The only objective for a personal assistant cover letter is to highlight the information on your resume, connect your skills to the job requirements, and showcase your achievements.

What skills go into a personal assistant cover letter?

• Typing, correspondence, and note-taking skills.
• Recordkeeping and filing abilities.
• Proficiency in office and appointment scheduling software.
• Arranging venues and making travel arrangements.
• Accurately taking and relaying messages.

What soft skills go into a personal assistant cover letter?

• Excellent interpersonal skills.
• Superb written and verbal communication abilities.
• Keen attention to detail.
• Exceptional organizational and time management skills.
• Ability to work independently with minimal supervision.
• Multitasking and the ability to perform under pressure.
• Professionalism.

Related Articles:

How to write a cover letter, common cover letter mistakes, the 12 best cover letter tips for 2024, personal assistant job description, production assistant resume.

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3 Personal Assistant Cover Letter Examples Made in 2024

• Personal Assistant Cover Letter
• Personal Assistant No Experience Cover Letter
• Personal Care Assistant Cover Letter
• Write Your Personal Assistant Cover Letter

As a personal assistant, or executive assistant, you take care of the daily tasks that would otherwise cut into upper management’s hours. You answer phone calls, make appointments, book flights and make other travel arrangements, and so much more!

But how do you create a cover letter to show your versatility, punctuality, and attention to detail that will complement your personal assistant resume ? What skills should you highlight?

Don’t break a sweat just yet. After years of helping applicants like you, we’ve created three personal assistant cover letter examples to help you succeed. And don’t forget to try our AI cover letter generator or read through our tips on how to stand out even more!

Personal Assistant Cover Letter Example

USE THIS TEMPLATE

Microsoft Word

Google Docs

Block Format

Copy this text for your personal assistant cover letter!

123 Fictional Avenue Detroit, MI 48127 (123) 456-7890

October 10, 2023

Ethan Brown Bedrock Detroit 123 Fictional Lane Detroit, MI 48127

Dear Mr. Brown,

I am impressed by Bedrock Detroit’s commitment to revitalizing urban cores, evidenced by your impressive portfolio spanning two significant American cities. Your strategic focus on fostering community growth and creating viable spaces for businesses are values that resonate strongly with me. It would be a privilege to join your esteemed team as a personal assistant, bringing my breadth of expertise in Google Calendar, Microsoft Excel, and more for seamless collaboration and efficient operations.

Over the past four years, I have been the linchpin for senior executives at Detroit’s bustling tech company, Magma International, and the prominent sustainability enterprise, Green Garage Detroit. Capitalizing on Google Calendar, I flawlessly managed schedules, successfully reducing scheduling mishaps by 14% and handling unexpected changes with needed agility.

Then, there’s Green Garage Detroit, where I wove a web of intricate financial reports and forecasts using Microsoft Excel, unlocking staggering yearly cost reductions of $86,282 efficiency at its finest. My ability to remain calm under pressure allowed me to make informed and timely decisions during crucial financial audits, demonstrating my expertise in crisis management.

At Magma International, I harnessed the power of Google Drive to establish a robust resource-sharing and collaboration platform, streamlining communication and project management. This directly contributed to a 19% increase in team productivity and slashed project completion times for three major initiatives by an average of 11 days.

Joining Bedrock Detroit as a personal assistant presents a unique opportunity for me to utilize my diverse skill set and make a meaningful impact on your mission and Detroit’s ongoing urban renaissance. I await the opportunity to discuss how my strengths can seamlessly integrate with your team’s objectives and vision, driving continued success for Bedrock Detroit. Thank you for your consideration.

Kira Lebedev

Enclosures: Resume Application 2 letters of recommendation Academic transcript

Why this cover letter works

• From there, prove your ability to provide support to business executives and professionals. While you want to highlight technical things, like Word Processors, focusing more on your soft skills , such as customer service, time management, organization, and problem-solving, is highly recommended.

Level up your cover letter game

Relax! We’ll do the heavy lifting to write your cover letter in seconds.

Personal Assistant No Experience Cover Letter Example

Copy this text for your personal assistant no experience cover letter!

123 Fictional Avenue Phoenix, AZ 85001 (123) 456-7890

Ava Hill Wells Fargo 123 Fictional Lane Phoenix, AZ 85001

Dear Ms. Hill:

As an aspiring personal assistant, I am deeply committed to supporting executive teams in their strategic objectives, a commitment that aligns with Wells Fargo’s mission. Your commendable track record in aiding individuals and businesses toward their financial goals has affirmed my conviction that Wells Fargo embodies respect, accountability, and progress values.

Taking the initiative in rallying my peers and driving performance as a student at Arizona State University, I was able to use Microsoft Office Suite intensively, specifically mastering PowerPoint and Excel. This allowed me to fully understand these tools, creating an efficient workflow that surged project completion speed by 13.7%.

My role within my family instilled in me a keen sense of organizational skills and the importance of accurate data entry. Taking on the responsibility of managing our household budget, shopping lists, and scheduling, I facilitated effective resource management that saved around 6.8% of the monthly budget.

Harnessing my digital and traditional file management proficiency into my final year project, I successfully cataloged over two decades worth of academic files and records, fostering an 18.9% improvement in retrieval times.

Wells Fargo’s dedication to excellent customer service and finance reflects my enthusiasm for executive support and aiding others in reaching their financial goals. I’m eager to discuss how my strengths coincide with your team’s objectives. Thank you.

Kamil Mazur

• Regarding competence, highlight instances in your academic or personal life where you employed transferable skills. For example, did you manage a club’s calendar at college? Use that to show your scheduling and organization prowess.

Personal Care Assistant Cover Letter Example

Copy this text for your personal care assistant cover letter!

123 Fictional Avenue Portland, OR 97035 (123) 456-7890

Harper Jones Legacy Health 123 Fictional Lane Portland, OR 97035

Dear Ms. Jones,

Browsing through the heartfelt testimonials of patients and caregivers at Legacy Health, I felt an undeniable sense of connection and urgency. The experiences, brimming with empathy and personalized care, testify to your dedication to wellness which aligns with my professional approach. I was particularly moved by your dynamic and inclusive wellness programs catering to all corners of Portland’s populace children, young adults, and seniors. Eager to contribute, I stand ready as your next personal care assistant.

Throughout my tenure with the esteemed Providence Portland Medical Center, I had countless invaluable interactions with patients dealing with intricate health dilemmas—each requiring precise medication management. On an average day, I attended to nine patients, resulting in a weekly dispensation of about 387 medications with a staggering accuracy rate of 98.3%.

Volunteer work at the Cascade AIDS Project opened my eyes to the realm of catheter care. Many clients lacked the necessary resources, sparking a fire in me to launch a successful mission for catheter care kits. My relentless efforts reaped benefits for those in need, with a 72% surge in kit provisions, directly uplifting their quality of life.

My role at Oregon Food Bank allowed me to concoct nutritious meal plans for over 2,557 Portland families weekly, shaving off 18% of meal preparation time. This endeavor reinforced the critical link between nutrition and health.

Legacy Health’s steadfast commitment to universal care, offering undiscriminating services irrespective of resources, deeply resonates with my passion for sustained, compassionate assistance. I’m eager to explore how I can weave into your healthcare tapestry, contributing to your exemplary strategies and team.

Anika Klein

• Soft skills are integral for this role. Think of communication, interpersonal skills, time management, and organization. And because you’ll be providing specialized care, proficiencies such as catheter care, preparing nutritious meals, and medication management shouldn’t be left out.

Related cover letter examples

• Personal assistant resume
• Entry level
• Executive assistant
• Research assistant
• Teacher assistant

How to Perfect Your Personal Assistant Cover Letter

The nature of your role as a personal assistant depends directly on the profession of the executive you’ll be working with . . . So tailoring your cover letter to the specific job you’re applying for by aligning yourself with their values is a huge must!

Look at the job description for any company mission statements, information about the specifics of what you’ll do each day, and any special skills they need that you have. Reflect on these in your cover letter to show what a perfect fit you are for the job!

Writing the greeting and introducing yourself

So, who are you writing to? You’re going to need a name—so do the research it takes to find one, if possible! Check out the job listing and the company site to see who’s in charge of hiring, and address them by name in a formal greeting.

You’ll want to connect with the company on a personal level, too. Where do your values overlap with theirs? Which of their goals do you feel most passionate about?

Throughout all the rest of this stuff, pepper in traits of your own that answer the company’s needs. You’ll also want to take this opportunity to hook your audience and make them wonder what else you can do as a personal assistant.

Don’t write an opener like this with no name, no actual qualifications, and no hook whatsoever:

Hi my name’s Sunny and I really want to work for your company because I like working with people. I’ve done a lot in groups so I’ve helped people a lot.

An opener is way more effective with a direct greeting and a personal connection with company values:

That’s way better

Browsing through the heartfelt testimonials of patients and caregivers at Legacy Health, I felt an undeniable sense of connection and urgency. The experiences, brimming with empathy and personalized care, testify to your dedication to wellness which aligns with my own approach. I was particularly moved by your dynamic and inclusive wellness program catering to all corners of Portland’s populace—children, young adults, and seniors. Eager to contribute, I stand ready as your next personal care assistant.

Writing high-quality body paragraphs

Your body paragraphs in your medical cover letter are meant to tell recruiters a story of how you became the ideal hire and what qualifies you to keep climbing. How have you made a difference in your field with your skills and learning abilities?

Focus on one theme or achievement per paragraph since recruiters don’t have much time to spare. Briefly describe what you did and which overlapping values drove you to get things done in the office.

Always provide metrics for your positive impact, too! And shape your decisions on which skills and metrics to include around the job description’s requests. Use numbers like patient recovery percentages, good ratings, and reduced work hours to show why you’re exactly what they need:

A great body paragraph example:

Taking the initiative in rallying my peers and driving performance as a student at Arizona State University, I was able to use Microsoft Office Suite intensively, specifically mastering PowerPoint and Excel. This allowed me to fully understand a variety of digital tools, creating an efficient workflow that surged project completion rates by 13.7%.

Closing and signing your cover letter

To conclude a truly effective cover letter, summarize your skills and alignment with the job again with fresh wording. What passions do you and the clinic share? What vision do you have that fits in with the company culture, and how can you make that happen?

Make sure you include a call to action, too. Invite the recipient of your cover letter to contact you for more information about your qualifications for your new medical role. You want to keep the conversation flowing!

You’ll also want to thank the reader for taking the time to consider your letter/application. This might fit nicely in your closing paragraph somewhere; if not, use it as your signoff.

If you don’t use a thank-you, sign off your cover letter formally and use your real, full name either way.

Don’t write a close that’s vague, low-effort, and overly casual, like this one:

I think it was cool you read my application, so I’d love to know when to get started.

Instead, look how much nicer it looks to address the company, remind them that you’re a great fit for the job, and include a powerful call to action:

A closer to remember:

Joining Bedrock Detroit as a personal assistant presents a unique opportunity for me to utilize my diverse skill set and make a meaningful impact on your mission and Detroit’s ongoing urban renaissance. I await the opportunity to discuss how my strengths can seamlessly integrate with your team’s objectives and vision, driving continued success for Bedrock Detroit. Thank you for your consideration.

Personal Assistant Cover Letter Mistakes to Avoid

• Your job role centers around critical details like people’s names and roles! Don’t undermine your qualifications by including a generic greeting —do the research it takes to find your letter recipient’s name. This could involve research like checking company staff or about pages to see if they indicate who navigates the hiring process.
• You’re a personal assistant—so make a personal connection with the organization or company you’re applying to work for! While you looked up who you’re writing to, you probably found some valuable pages that will help you out. Check the business’ website, social media, and other public pages to find more details on mission statements, values, and company culture. Getting a feel for the work environment enables you to adjust your writing tone to reflect theirs, too.
• Personal assistants need to be exceptionally well-organized to avoid missing critical deadlines or accidentally creating scheduling conflicts. Use each body paragraph in your cover letter to emphasize one key accomplishment that makes you a great fit for the organization’s open job role. Include context and metrics that reinforce your point, but keep it brief.

Consider your experience level vs. your goals. Whether you’re a new grad or an experienced assistant, you can probably use some professional letters of recommendation. (Say “Enclosures:” and list attached materials at the end of your cover letter.) If you’re attaching any specialty certifications, mention and add those to your enclosures.

If you can’t find who you’re writing to in the job ad or on the company site, check for professional social media accounts that might share critical details via posts or ads. Facebook and LinkedIn are great places to start!

Here’s another signal to reference that job description again! What commonalities in mood, formality, and emphasis can you find between the job description and the organization’s online presence? Match your tone to theirs to fit into their company culture.

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Personal Assistant Cover Letter Example

Writing a Personal Assistant cover letter that works means balancing the many skills and achievements employers want to see with convincing prose. Find out how to do this now with ResumeCoach’s example cover letter and drafting tips.

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Personal Assistant Cover Letter

Not sure exactly how to write a cover letter or if it’s even worth it? 

If you’re a Personal Assistant, a well-written cover letter can be the difference between being interviewed by an employer and being ignored. 

Cover letters are still important , and they can play a big part when applying for a Personal Assistant position as they do the following:

• Explain to employers how you will make their jobs easier and help their company
• Show off your organizational skills 
• Highlight your knowledge of tools and software used for planning and other tasks
• List your past accomplishments
• Mention your training and certifications

In this article, we’ll touch on these points to ensure that you know what details you should add to your cover letter that will give you the best chance of landing your next job ASAP. 

With the right cover letter and resume builders , you can make the process of creating your entire application hassle-free.

Cover Letter Example

To give you a good idea of what your letter should look like, you can study the sample letter below .

You can follow the structure of this example and our cover letter guide to assist you in writing your own.

Hiring Manager’s name

Company name

Company address

Dear Mr./Ms. [Hiring Manager Name],

I’m writing to express my keen interest in the Personal Assistant position at [Prospective Employer]. With over 5 years of experience as a PA, I’ve adeptly managed schedules for senior managers and directors, showcasing my organizational and communication prowess.

My Certified Administrative Professional (CAP) and Microsoft Office Specialist (MOS) certifications have further honed my skills in organizational management and office tools. I excel in tasks such as drafting emails, making travel arrangements, and meticulous note-taking. My proactive approach has been recognized at [Current Employer], where I saved 4% of the company’s working time through strategic reorganization. Additionally, I’ve effectively coordinated business trips to Korea and China, ensuring seamless travel and accommodation arrangements.

Enclosed is my resume, detailing my career trajectory. I’d welcome the opportunity to discuss my qualifications further in an interview.

Thank you for considering my application. I eagerly await your response.

Address Phone number Email address

How to Tailor Your Letter to the Hiring Employee or Executive

Before getting started on your letter, you should learn as much as you can about the manager or employer you would be directly working with and their company. 

Employers typically want to have a useful job description available. That will help you get a clear idea of what their business is all about and what your tasks would be. 

Once you have done that, it will be easy for you to know what to focus on in your application. 

Use the following steps to help you personalize your letter to the specific company you are applying to:

• Research the company/employer: Delve into the company’s industry, mission, and recent milestones. For executives, study their professional background and notable achievements.
• Focus on their needs : Analyze the job description to identify essential tasks and challenges, gaining insight into what’s valued in a Personal Assistant.
• Understand the company culture : Determine if the environment is corporate, startup-like, or creative to tailor your approach accordingly.

You may not have to work for someone in a company, it may be someone who works alone, in that case, you should emphasize how you will help them . 

Organizational Skills to Mention in Your Cover Letter

Once you know how to structure your letter and what the employer needs from you, you should mention the qualifications that make you stand out .

Apart from any specific skills mentioned in the job description, as a Personal Assistant, employers will typically want to know if you are organized and trustworthy .

So they’ll likely check to see if you can:

• Answer emails on a timely basis
• Set up travel arrangements
• Take notes during meetings
• Provide detailed reports of meetings

You will also probably need to complete additional tasks that are specifically related to the manager’s company and position. 

To show that you can handle what the manager or employer needs you to do. 

You can prove that you can handle the job’s responsibilities by mentioning the following organizational skills in your cover letter:

• Calendar management
• Task prioritization 
• Document organization
• Event coordination 
• Travel booking

If you can mention these types of tasks , just about any employer will be happy with your qualifications.

Here’s an example of how you can list some of these organizational skills in your cover letter:

In my previous role, I expertly managed complex calendars, ensuring seamless scheduling of appointments and events. My meticulous document organization made critical files readily accessible, and my proficiency in coordinating travel arrangements consistently ensured hassle-free trips for the executive team.

Provide Examples of Your Communication Skills

Communication is another big part of working as a Personal Assistant that you should display in your cover letter. 

As a Personal Assistant, you’ll need communication skills to: 

• Get and give feedback
• Organize meetings
• Create schedules 
• Solve issues

That’s why it’s a great idea to focus on communication skills in your Personal Assistant Cover Letter as well. 

If you mention any of the following keywords , an employer will be impressed:

• Concise reporting
• Ability to summarize complex topics
• Email management and etiquette
• Discretionary communication

To see how you can include some of these in your letter , you can take a look at the following example:

My experience as a secretary has honed my ability to communicate across diverse platforms, from emails to video calls. I’ve consistently demonstrated the ability to summarize complex topics succinctly, and I pride myself on my meticulous email management and professional correspondence.

In this case, you can also find a good example of adding transferable skills for someone who wants to change positions from secretary to Personal Assistant. 

Tools to List on your Personal Assistant Cover Letter

It’s no secret that computer skills are needed for most jobs nowadays. As many as 8 out of 10 middle-skilled jobs need employees to have computer skills, according to a study done by Burning Glass Technologies.

That’s why it won’t hurt to add the different computer programs you’ve used to be successful as a Personal Assistant. 

Here are some examples you can mention on your cover letter:

• Microsoft Office Suite
• Google Calendar

Adding these tools can demonstrate that you are proficient when it comes to organizing and communicating. 

Ways to Demonstrate Your Motivation as a Personal Assistant

Highlighting motivation in your cover letter can distinguish you from other candidates as it can prove you have commitment, ambition, and alignment with the company. 

Some specific ways to present your motivation include:

• How you are dedicated to facilitating others’ success 
• How you will follow through on a long-term plan to improve
• How you plan on fitting in with the employer’s and company’s culture

You can use the following text to understand how you can show your ambition in a Personal Assistant Cover Letter.

Driven by a genuine passion for organization and supporting executive success, I am eager to bring my proactive approach and dedication to the role of Personal Assistant at XYZ Corp.

Highlight Personal Assistant Training or Certifications

Mentioning your training is another element that would help your case, especially if you are an entry-level Personal Assistant. 

Adding a certification section to your resume can confirm that you have a high level of knowledge in a relevant area and adding these details to your cover letter can do the same.

For Personal Assistants, these certifications can look great in your cover letter:

• Certified Administrative Professional (CAP) : A global recognition of skills in organizational management and technology.
• Google Workspace Certification : Affirms adeptness in Google’s collaborative tools.
• Time Management Workshops : These demonstrate your ability to prioritize and manage tasks.
• Event Planning Certification : This certification can display your logistical and multitasking expertise if you need to plan events.

Follow the sample text below to correctly mention any certifications you’ve taken or plan on taking in your letter.

Holding both the Certified Administrative Professional (CAP) and Microsoft Office Specialist (MOS) certifications, I’m well-equipped in organizational management and office tools. These qualifications, paired with my dedication, position me ideally for the Personal Assistant role at XYZ Corp.

While trying to fit everything in your cover letter may seem difficult it can be done, especially if you use our cover letter builder and remember to:

• Highlight the skills that the employer is looking for
• Mention how you use computer skills to be more efficient
• List your certifications and training
• Confirm that you are a motivated candidate

If you keep these tips in mind you won’t have trouble assisting yourself by improving your chances and quickly landing a great job .

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6 Personal Assistant Cover Letter Examples

Personal Assistants excel at anticipating needs, managing details, and facilitating seamless operations, all while maintaining a professional demeanor. Similarly, your cover letter should anticipate the needs of the hiring manager by highlighting your relevant skills and experiences, managing the details of your professional narrative, and facilitating a seamless introduction to your candidacy. In this guide, we'll delve into the best cover letter examples for Personal Assistants, ensuring your application stands out in the competitive job market.

Cover Letter Examples

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The best way to start a Personal Assistant cover letter is by grabbing the reader's attention immediately. Begin with a strong opening sentence that highlights your key skills or achievements relevant to the role. For example, "As a dedicated Personal Assistant with over 5 years of experience in managing complex schedules and administrative tasks, I am excited to apply for the Personal Assistant position at your company." This not only shows your enthusiasm for the role but also gives a snapshot of your experience, making the hiring manager want to learn more about you.

Personal Assistants should end a cover letter by summarizing their interest in the position and expressing their eagerness to contribute their skills and experience to the role. It's important to thank the reader for their time and consideration, showing respect for their busy schedule. You can also express your desire for further discussion in an interview. For example: "In conclusion, I am excited about the opportunity to bring my unique blend of skills and experience to your team as a Personal Assistant. I am confident that I can provide the support you need and exceed your expectations. Thank you for considering my application. I look forward to the possibility of discussing this opportunity further." Remember to end with a professional closing such as "Sincerely" or "Best regards," followed by your full name. This ending is both polite and shows your enthusiasm for the role, which can set you apart from other candidates.

A Personal Assistant's cover letter should ideally be about one page in length. This is typically around 3-4 paragraphs. The reason for this is that hiring managers often have a large number of applications to go through, so a concise, well-structured cover letter is more likely to grab their attention. The first paragraph should introduce you and explain why you're interested in the role. The second and third paragraphs should highlight your relevant skills, experiences, and achievements. The final paragraph should reiterate your interest in the position and provide a call to action, such as requesting an interview or further discussion. Remember, the goal of the cover letter is to intrigue the hiring manager enough to move on to your resume, not to tell your entire professional history.

Writing a cover letter with no experience as a Personal Assistant can seem daunting, but it's absolutely possible. Here's how you can approach it: 1. Start with a Strong Introduction: Begin your cover letter by introducing yourself and expressing your enthusiasm for the role. Mention where you found the job posting and why you're interested in the position. 2. Highlight Relevant Skills: Even if you don't have direct experience as a Personal Assistant, you likely have other skills that are relevant to the role. These could include organization, time management, communication, problem-solving, or technology skills. Use specific examples to demonstrate these skills. For example, if you've managed a project at school or in a previous job, you can discuss how you organized tasks, communicated with team members, and solved problems. 3. Show Your Understanding of the Role: Research the role of a Personal Assistant and the company you're applying to. Show in your cover letter that you understand what the job entails and how you can contribute to the company. 4. Discuss Your Ability to Learn Quickly: If you're new to the role, employers will want to see that you're a quick learner. Provide examples of times when you've had to learn new skills or adapt to new situations quickly. 5. Show Enthusiasm: Employers want to hire people who are enthusiastic about the job. Show your passion for the role and the company in your cover letter. 6. Close Strong: In your closing paragraph, reiterate your interest in the role and your eagerness to contribute to the company. Thank the employer for considering your application and express your hope for the opportunity to further discuss your qualifications. 7. Proofread: Finally, make sure to proofread your cover letter for any spelling or grammar errors. A well-written, error-free cover letter shows that you're detail-oriented—a key skill for a Personal Assistant. Remember, everyone starts somewhere. Even without direct experience, your unique skills and experiences can make you a strong candidate for a Personal Assistant role.

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Personal Assistant Cover Letter Examples

Use these Personal Assistant cover letter examples to help you write a powerful cover letter that will separate you from the competition.

Personal assistants provide support to busy individuals by handling a variety of administrative tasks. This includes handling a variety of administrative duties like scheduling appointments, answering phones, sending emails, filing documents, and creating presentations.

To get a job as a personal assistant, you need a well-written cover letter. Use these examples to write a cover letter that will make hiring managers want to meet you in person.

Formal/Professional Writing Style Example

With a strong background in administrative support and a proven track record of successfully managing complex workloads, I believe I am an ideal candidate for the role of Personal Assistant at your company.

In my previous role as an executive assistant at XYZ Corporation, I provided high-quality support to the CEO and other key executives, consistently demonstrating my ability to effectively manage several tasks simultaneously. My experience includes calendar management, travel coordination, expense reporting, and meeting facilitation, in addition to managing sensitive and confidential information with the utmost discretion.

I pride myself on my outstanding communication skills, both verbal and written, which enable me to seamlessly liaise between executives and teams at all levels within the organization. My proficiency in Microsoft Office, G Suite, and various project management tools ensures that I am well equipped to handle any administrative challenges that may arise.

In addition to my technical skills, I bring a positive attitude, strong work ethic, and the ability to quickly adapt to new environments and procedures. My ability to anticipate the needs of my supervisors and consistently go above and beyond my individual responsibilities has been a driving factor in my success as an assistant.

I am excited about the opportunity to contribute my expertise and passion to your organization and support your executive team in achieving their goals. Thank you for considering my application. I look forward to discussing my candidacy further.

[Your Name]

Entry-Level Writing Style Example

As a recent graduate with a Bachelor of Business Administration degree from the University of State, I am eager to apply my strong academic background, passion for helping others, and excellent organizational skills to excel as your Personal Assistant.

During my time at university, I developed valuable skills in various areas such as time management, multitasking, and project coordination through both my studies and extracurricular activities. As the President of the University’s Business Club, I successfully planned and executed multiple events, often juggling multiple deadlines while demonstrating exceptional attention to detail. Additionally, my part-time job as an Administrative Assistant provided me with practical experience in managing executive calendars, handling confidential information, and communicating effectively with diverse teams.

I am impressed by your company’s commitment to innovation and growth, and I am confident that my strong work ethic, adaptability, and enthusiasm will make me a valuable asset to your team. My primary goal as your Personal Assistant will be to provide exceptional support and contribute to the efficiency and success of the company. I am excited about the opportunity to make a lasting impact under your leadership and eagerly look forward to discussing my qualifications further.

Thank you for considering my application. I hope to have the opportunity to meet with you soon to discuss my suitability for the Personal Assistant role in greater detail.

Networking/Referral Writing Style Example

I was recently referred to this opportunity by [Referrer’s Name], who thought my skill set and background would make me an ideal candidate for this role as they have had the pleasure of witnessing my dedication and work ethic first-hand.

Having collaborated with [Referrer’s Name] in various projects, I believe that their recommendation carries significant weight and is a testament to my abilities and suitability for this position. My experience working closely with top executives in the past, coupled with my exceptional organizational skills, makes me confident in my ability to excel as your Personal Assistant. I understand the importance of discretion and professionalism in such a role, and can assure you of my unwavering commitment to maintaining the highest standards.

My expertise in scheduling meetings, managing calendars, travel arrangements, and correspondence would allow me to provide excellent support to your busy schedule. Additionally, my proficiency in various software applications, including Microsoft Office and project management tools, ensures that I can efficiently carry out administrative tasks.

With a track record of going above and beyond in every role I’ve held, I am confident that I can bring the same level of commitment and enthusiasm to your organization. I would welcome the opportunity to discuss my suitability further and answer any questions you may have.

Thank you for considering my application. I look forward to the possibility of contributing to your team.

Enthusiastic/Passionate Writing Style Example

Upon discovering this opportunity, I could not help but feel that it is tailor-made for someone like me, who thrives on efficiently supporting and assisting busy professionals in achieving their personal and professional goals. I am captivated by the impactful work your company does, and I am eager to contribute my meticulously honed skills and unwavering commitment to excellence.

Throughout my career, I have proven my ability to be a reliable, versatile, and indispensable asset to various executives and entrepreneurs. I pride myself on being proactive, adaptable, and thorough, with a keen eye for detail. Fueled by my passion for organization and effective communication, I am confident in my capability to provide exceptional support in managing complex schedules, coordinating travel plans, and creating a seamless and stress-free environment for my employer.

My unfaltering dedication to maintaining confidentiality, anticipating needs, and going the extra mile to ensure smooth operations is what sets me apart from other candidates. I deeply appreciate the intricate nature of this role and am passionate about the opportunity to create a lasting and valuable impact on your organization, while also growing as a professional.

Allow my enthusiasm, passion, and resourcefulness to serve as a driving force for your company’s continued success. I am excited about the prospect of contributing to your team and would be thrilled to discuss how my background and skills align with your vision for the Personal Assistant position. Thank you for considering my application.

Problem-Solving Writing Style Example

Having thoroughly researched your company, I am well aware of the rapid growth and large client base you have acquired over the years. With increased expansion comes the challenge of efficiently managing daily operations, engagements, and communications, which your executive team must face on a regular basis. This is where I believe I can make a significant impact and contribute to your company’s continued success.

As a highly organized and proactive professional with over seven years of experience in providing comprehensive administrative and personal support, my skills and background have equipped me to identify issues and develop customized solutions to empower executives. My ability to manage multiple high-priority tasks, coordinate schedules, and maintain strong relationships will undoubtedly prove beneficial in ensuring that your executive team can focus on their strategic initiatives and key objectives.

In my previous role as a Personal Assistant at XYZ Corporation, I successfully managed my executive’s calendar, organized travel arrangements, and planned events, while maintaining utmost confidentiality and professionalism. I employed my strong problem-solving skills to address scheduling conflicts and proactively identified emerging issues to avert potential challenges. Additionally, my experience in conducting research and preparing thorough reports has proven effective in helping executives devise and implement strategic action plans.

With a deep understanding of the unique challenges your company may face, I am confident that my proven track record and commitment to excellence will position me as a valuable asset to your team. I am excited about the opportunity to contribute to your organization’s success as your Personal Assistant and look forward to discussing my qualifications further.

Thank you for considering my application.

Storytelling/Narrative Writing Style Example

As I sat in the crowded café, shuffling through my meticulously organized planner, I couldn’t help but overhear the woman next to me on the phone. She sounded overwhelmed, trying to balance her demanding work schedule with the chaos of her personal life. A familiar feeling washed over me, reminding me of the time when I was in her shoes. That was, until I discovered my passion for organization and efficiency, which eventually led me to the role of a Personal Assistant.

My journey began when I started assisting a close friend who was running a small business. It quickly became apparent that my knack for managing schedules, coordinating events, and streamlining processes was invaluable. Over the past five years, I have honed my skills in various assistant roles, and I am confident that my experience aligns perfectly with the responsibilities of a Personal Assistant at your organization.

One particularly memorable experience was when I was entrusted with organizing a high-profile conference for my previous employer. With impeccable attention to detail, I coordinated travel arrangements, managed schedules, and liaised with vendors, all while maintaining a calm and collected demeanor. The conference was a resounding success, and I was commended for my ability to juggle multiple tasks efficiently.

My enthusiasm for helping others, coupled with my strong organizational and communication skills, make me an ideal candidate for this position. I am excited about the opportunity to contribute to your team and support your organization’s goals. Thank you for considering my application. I look forward to the opportunity to discuss my qualifications further.

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Personal Assistant Cover Letter Example (Free Guide)

Create an personal assistant cover letter that lands you the interview with our free examples and writing tips. use and customize our template and land an interview today..

Do you need help crafting an impressive cover letter for your job application as a Personal Assistant? Look no further! Our guide has all the tips and tricks you need to create a stand-out cover letter that will wow employers. From understanding the components of a successful cover letter to proven strategies for showcasing your skills, this guide will give you the confidence you need to land the job.

We will cover:

• How to write a cover letter, no matter your industry or job title.
• What to put on a cover letter to stand out.
• The top skills employers from every industry want to see.
• How to build a cover letter fast with our professional Cover Letter Builder .
• What a cover letter template is, and why you should use it.

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Personal Assistant Cover Letter Sample

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Dear [Employer],

I am writing to apply for the Personal Assistant opening at [Company]. With my background in [description of relevant background], I believe I have the necessary skills and experience to excel in this role.

Throughout my career, I have worked with high-profile clients in various industries, providing them with administrative support. I have a demonstrated ability to manage complex tasks and prioritize projects according to importance and urgency. I am also well-versed in using various software applications, such as Microsoft Office, Google Suite, and Adobe Creative Suite.

In my current role as Personal Assistant to [person], I assist with a wide variety of tasks. My responsibilities include:

• Managing calendars and scheduling meetings and appointments
• Coordinating travel arrangements and preparing itineraries
• Organizing and maintaining office files and records
• Performing data entry, database updates, and other administrative tasks
• Taking minutes and writing reports for meetings

In addition to these tasks, I am also highly skilled in customer service and problem-solving. I am able to quickly and efficiently resolve customer inquiries and complaints. I am also an excellent communicator, with the ability to effectively communicate with people at all levels. Finally, I am highly organized and able to manage multiple tasks and projects simultaneously.

I am confident that my skills and experience make me an ideal candidate for the Personal Assistant position. I am eager to contribute my knowledge and experience to your team and I look forward to learning more about the role. Thank you for your consideration.

Sincerely, [Your Name]

Why Do you Need a Personal Assistant Cover Letter?

• A Personal Assistant cover letter is an important document when applying for a position as a personal assistant.
• It is the first opportunity to introduce yourself to the potential employer and to show them why you are the best candidate for the job.
• It is also an opportunity to demonstrate your enthusiasm for the position and to demonstrate your knowledge of the company’s needs.
• A cover letter should be tailored specifically to the job you are applying for, highlighting your relevant experience, skills, and qualifications.
• It should also focus on why you are the best candidate for the role, emphasizing your key strengths, and outlining why you believe you are the perfect fit.
• A Personal Assistant cover letter should be professional, concise, and to the point, and should provide the employer with an accurate picture of who you are and what you can bring to the position.

A Few Important Rules To Keep In Mind

• Start your cover letter by addressing the hiring manager or recruiter directly and state the position you are applying for.
• In the first paragraph, explain why you are interested in this position and how your skills and abilities make you a good fit.
• In the second paragraph, provide concrete examples of how you have demonstrated the skills necessary for the position.
• In the third paragraph, make sure to explain why you are the best candidate for the job and mention any awards or accomplishments you have achieved in the past.
• In the final paragraph, thank the hiring manager for their consideration and provide a call to action, such as asking for an interview.
• Make sure to proofread your cover letter for any grammar or spelling errors before submitting it.

What's The Best Structure For Personal Assistant Cover Letters?

After creating an impressive Personal Assistant resume , the next step is crafting a compelling cover letter to accompany your job applications. It's essential to remember that your cover letter should maintain a formal tone and follow a recommended structure. But what exactly does this structure entail, and what key elements should be included in a Personal Assistant cover letter? Let's explore the guidelines and components that will make your cover letter stand out.

Key Components For Personal Assistant Cover Letters:

• Your contact information, including the date of writing
• The recipient's details, such as the company's name and the name of the addressee
• A professional greeting or salutation, like "Dear Mr. Levi,"
• An attention-grabbing opening statement to captivate the reader's interest
• A concise paragraph explaining why you are an excellent fit for the role
• Another paragraph highlighting why the position aligns with your career goals and aspirations
• A closing statement that reinforces your enthusiasm and suitability for the role
• A complimentary closing, such as "Regards" or "Sincerely," followed by your name
• An optional postscript (P.S.) to add a brief, impactful note or mention any additional relevant information.

Cover Letter Header

A header in a cover letter should typically include the following information:

• Your Full Name: Begin with your first and last name, written in a clear and legible format.
• Contact Information: Include your phone number, email address, and optionally, your mailing address. Providing multiple methods of contact ensures that the hiring manager can reach you easily.
• Date: Add the date on which you are writing the cover letter. This helps establish the timeline of your application.

It's important to place the header at the top of the cover letter, aligning it to the left or center of the page. This ensures that the reader can quickly identify your contact details and know when the cover letter was written.

Cover Letter Greeting / Salutation

A greeting in a cover letter should contain the following elements:

• Personalized Salutation: Address the hiring manager or the specific recipient of the cover letter by their name. If the name is not mentioned in the job posting or you are unsure about the recipient's name, it's acceptable to use a general salutation such as "Dear Hiring Manager" or "Dear [Company Name] Recruiting Team."
• Professional Tone: Maintain a formal and respectful tone throughout the greeting. Avoid using overly casual language or informal expressions.
• Correct Spelling and Title: Double-check the spelling of the recipient's name and ensure that you use the appropriate title (e.g., Mr., Ms., Dr., or Professor) if applicable. This shows attention to detail and professionalism.

For example, a suitable greeting could be "Dear Ms. Johnson," or "Dear Hiring Manager," depending on the information available. It's important to tailor the greeting to the specific recipient to create a personalized and professional tone for your cover letter.

Cover Letter Introduction

An introduction for a cover letter should capture the reader's attention and provide a brief overview of your background and interest in the position. Here's how an effective introduction should look:

• Opening Statement: Start with a strong opening sentence that immediately grabs the reader's attention. Consider mentioning your enthusiasm for the job opportunity or any specific aspect of the company or organization that sparked your interest.
• Brief Introduction: Provide a concise introduction of yourself and mention the specific position you are applying for. Include any relevant background information, such as your current role, educational background, or notable achievements that are directly related to the position.
• Connection to the Company: Demonstrate your knowledge of the company or organization and establish a connection between your skills and experiences with their mission, values, or industry. Showcasing your understanding and alignment with their goals helps to emphasize your fit for the role.
• Engaging Hook: Consider including a compelling sentence or two that highlights your unique selling points or key qualifications that make you stand out from other candidates. This can be a specific accomplishment, a relevant skill, or an experience that demonstrates your value as a potential employee.
• Transition to the Body: Conclude the introduction by smoothly transitioning to the main body of the cover letter, where you will provide more detailed information about your qualifications, experiences, and how they align with the requirements of the position.

By following these guidelines, your cover letter introduction will make a strong first impression and set the stage for the rest of your application.

Cover Letter Body

Dear [Hiring Manager],

I am writing to apply for the position of Personal Assistant. With my strong organizational, multitasking, and communication skills, I am confident that I am the best candidate for the job.

As a Certified Professional Virtual Assistant, I have extensive experience working in a fast-paced environment and juggling multiple tasks simultaneously. My experience includes organizing calendars, taking notes, scheduling meetings, making travel arrangements, and managing expense reports. I am also adept at handling administrative tasks such as preparing documents, updating databases, arranging webinars, and responding to emails. Additionally, I have a proven record of providing excellent customer service and support.

I have a keen eye for detail and a strong commitment to accuracy. I have a deep understanding of the importance of confidentiality, discretion, and professionalism. I am also a quick learner and have a knack for picking up new skills and technologies. I am an effective communicator and am confident that I can provide efficient and timely support.

I am passionate about providing excellent service and exceeding expectations. I am confident that I can provide the highest level of assistance and support for your team. I am eager to discuss my qualifications in more detail and demonstrate how I can help your team achieve its goals.

Thank you for your time and consideration.

[Your Name]

Complimentary Close

The conclusion and signature of a cover letter provide a final opportunity to leave a positive impression and invite further action. Here's how the conclusion and signature of a cover letter should look:

• Summary of Interest: In the conclusion paragraph, summarize your interest in the position and reiterate your enthusiasm for the opportunity to contribute to the organization or school. Emphasize the value you can bring to the role and briefly mention your key qualifications or unique selling points.
• Appreciation and Gratitude: Express appreciation for the reader's time and consideration in reviewing your application. Thank them for the opportunity to be considered for the position and acknowledge any additional materials or documents you have included, such as references or a portfolio.
• Call to Action: Conclude the cover letter with a clear call to action. Indicate your availability for an interview or express your interest in discussing the opportunity further. Encourage the reader to contact you to schedule a meeting or provide any additional information they may require.
• Complimentary Closing: Choose a professional and appropriate complimentary closing to end your cover letter, such as "Sincerely," "Best Regards," or "Thank you." Ensure the closing reflects the overall tone and formality of the letter.
• Signature: Below the complimentary closing, leave space for your handwritten signature. Sign your name in ink using a legible and professional style. If you are submitting a digital or typed cover letter, you can simply type your full name.
• Typed Name: Beneath your signature, type your full name in a clear and readable font. This allows for easy identification and ensures clarity in case the handwritten signature is not clear.

Common Mistakes to Avoid When Writing a Personal Assistant Cover Letter

When crafting a cover letter, it's essential to present yourself in the best possible light to potential employers. However, there are common mistakes that can hinder your chances of making a strong impression. By being aware of these pitfalls and avoiding them, you can ensure that your cover letter effectively highlights your qualifications and stands out from the competition. In this article, we will explore some of the most common mistakes to avoid when writing a cover letter, providing you with valuable insights and practical tips to help you create a compelling and impactful introduction that captures the attention of hiring managers. Whether you're a seasoned professional or just starting your career journey, understanding these mistakes will greatly enhance your chances of success in the job application process. So, let's dive in and discover how to steer clear of these common missteps and create a standout cover letter that gets you noticed by potential employers.

• Not tailoring the cover letter to the specific job description
• Not addressing the cover letter to a specific person
• Not mentioning relevant skills or qualifications
• Not providing examples of your work experience
• Not providing a call to action
• Using an inconsistent or unprofessional writing style
• Not proofreading the cover letter for errors
• Not including contact information
• Not providing a clear and concise summary of your experience

Key Takeaways For a Personal Assistant Cover Letter

• Highlight your skills and qualifications that are most relevant to the role of a Personal Assistant.
• Mention any experience you have gained from similar roles.
• Demonstrate your ability to think on your feet and problem-solve.
• Showcase your excellent organisational and multitasking skills.
• Express your enthusiasm for the role and your commitment to working hard.
• Describe any experience you have had working with senior management.
• Explain any specialised software or tools you have used in previous roles.
• Express your willingness to learn new systems and technologies.

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Personal Assistant Cover Letter Example

Enhance your career prospects and learn creative tricks to use in your new cover letter with this outstanding Personal Assistant cover letter example. Make a copy of this cover letter example free of charge or revise it in our professional cover letter builder.

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Personal Assistant Cover Letter Example (Full Text Version)

Zhuan jiahao.

Dear Hiring Managers,

I am writing to express my interest in the Personal Assistant position at Tapp Finance, Inc. as advertised on LinkedIn.com. I believe that my qualifications and experience make me a strong candidate for this role and I am excited about the opportunity to contribute to your team.

I am Zhuan Jiahao, a certified and award-winning Personal Assistant with a successful track record of providing professional support to managers and executives. During my time at Knight Frank Finance, Inc., I have demonstrated my ability to thrive in fast-paced and deadline-driven environments, while maintaining confidentiality and delivering exceptional results. I have been recognized for my performance with the Employee of the Month award.

In addition to my experience, I am a native Chinese speaker with proficiency in English, basic knowledge of French, and familiarity with industry software such as TaskWorld, Bitrix24, Slack, and Trello. I hold a Business Administration degree from the University of Bedfordshire and am a Certified Office Manager. I bring strong attention to detail, accuracy, work ethic, and organizational abilities to this role.

I am confident that I can meet and exceed your expectations for this position and would welcome the opportunity to discuss how my skills and experience align with the needs of Tapp Finance, Inc. Thank you for considering my application. I look forward to the possibility of interviewing with you.

Sincerely, Zhuan Jiahao

Milan Šaržík, CPRW

Milan’s work-life has been centered around job search for the past three years. He is a Certified Professional Résumé Writer (CPRW™) as well as an active member of the Professional Association of Résumé Writers & Careers Coaches (PARWCC™). Milan holds a record for creating the most career document samples for our help center – until today, he has written more than 500 resumes and cover letters for positions across various industries. On top of that, Milan has completed studies at multiple well-known institutions, including Harvard University, University of Glasgow, and Frankfurt School of Finance and Management.

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Home » Employer Resources » HR Resources » Appointment Letter for an Office Assistant

Appointment Letter for an Office Assistant: Step-By-Step Guide

The office assistant role is an integral part of a well-functioning office. These individuals provide essential administrative support by coordinating activities, managing documents and financial data, performing basic bookkeeping tasks, and handling other clerical duties. To formally welcome new hires to the team for this position, an appointment letter is issued with a clear record of employment details. In this blog, we will learn how to draft an appointment letter for an office assistant to ensure that all essential details are effectively communicated.

Table of Contents

Appointment Letter for an Office Assistant: Steps to Follow

Here is an easy step-by-step guide on how to write an appointment letter for an office assistant:

Step 1: Start with a Brief Job Description

Commence by addressing the candidate directly, emphasizing the significance of their role within the organization. Moreover, outline the responsibilities and expectations associated with the position, ensuring alignment with organizational goals.

Step 2: Provide Details About the Work Schedule

Specify the date of commencement, regular work hours, and overtime policies. Including a structured work schedule in the appointment letter is crucial as it promotes employee welfare, clarifies working hours, ensures operational efficiency, and establishes performance expectations.

Step 3: Mention Compensation and Benefits

Including details about compensation and benefits helps avoid any potential disputes concerning salary matters. A comprehensive benefits package also serves as a motivating factor for employees to actively contribute to the organization’s success. In the appointment letter for an office assistant, this section should include the following details:

• Salary: Ensure that the base pay amount and payment method are specified in this section. Additionally, include details regarding the duration of the pay cycle.
• Benefits: You can list out employee benefits such as insurance coverage, provident funds, allowances, and other supportive incentives that can motivate candidates to perform their roles effectively.
• Deductions: Ensure that you provide information about any mandatory or statutory deductions from the salary to form a legally binding contract.

Step 4: Include Terms and Conditions

Drafting the terms and conditions in the appointment letter for an office assistant is essential as it establishes the rules and regulations applicable upon joining. Some of the important terms and conditions that you can include in this section are as follows:

• Probation Period: The probation period offers a structured timeframe to assess the candidate’s suitability for the role. It also allows for a streamlined termination process if the candidate does not meet the required expectations.
• Termination Clause: The termination clause defines the procedures and grounds for ending employment, ensuring transparency within the system. Including these terms guarantees legal compliance and protects the interests of both parties.

Step 5: State the Privacy and Confidentiality Terms

Incorporate privacy and confidentiality clauses in the appointment letter to effectively manage risk. Unauthorized disclosure of sensitive information can result in substantial harm to the business. Additionally, outline any monetary relief measures to compensate for potential damages.

Step 6: Ask for the Essential Documents for Onboarding

Verifying candidates’ identity and qualifications is crucial to prevent potential fraud. Therefore, collect the necessary documents that support their claims related to identity, qualifications, and experience.

Step 7: Present an Acceptance Timeline

To ensure a smooth onboarding process, specify a deadline by which the candidate must accept the appointment letter. Additionally, provide information about the workplace dress code and any other relevant details related to joining the organization.

Step 8: Close Off Professionally

Express confidence in the candidate’s abilities and highlight how their contributions will benefit the organization. Extend a warm welcome as a valued team member and conclude the letter with a positive message, including your contact details for further communication.

Sample Appointment Letter for an Office Assistant

Provided below is a sample appointment letter for an office assistant that you can customize according to your hiring needs.

Crafting an appointment letter for an office assistant involves a detailed and systematic approach to ensure clarity between the employer and the new hire. By following this comprehensive guide, employers can effectively formalize the employment relationship, minimize the risk of future disputes, and foster a positive and productive work environment. The included sample template provides a practical framework that can be customized to fit specific hiring needs. 

Also, check out the office assistant job description to know what elements you can include in a compelling job description.

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Shobha Saini, the Head of Human Resources at Internshala, has maintained a stellar track record in employee relations and talent acquisition. With eight exceptional years of experience, she specializes in strategic planning, policy-making, and performance management. A multi-talented individual, she has played a major role in strategizing HR practices in the organization.

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