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Leave Letter for College Students with Format & 20+ Templates

  • Letter Templates
  • February 23, 2024
  • Leave Letters

Leave Letter for College: A leave letter for college is a formal document that a student writes to their college administration to request permission to be absent from college for a specified period. The reasons for taking leave can vary from personal or medical emergencies to attending an important family event or participating in a cultural event.

The Leave Letter for College should be written in a professional and courteous tone and should clearly state the reason for taking the leave and the duration of the leave. It should also include a plan for how the student will catch up on any missed coursework and assignments.

Also Read: Leave Letter to Class Teacher for Absence Yesterday

Leave Letter for College - Letter Sample Formats, Tips & Key Points

College Leave Letter in English – Key Points

Content in this article

Here are some key points to keep in mind while writing a leave letter for college:

  • Address the letter to the appropriate authority: Depending on the college, the Leave Letter for College may need to be addressed to the dean of students, the registrar’s office, or the academic advisor. It is essential to address the letter to the appropriate authority.
  • Provide a reason for taking leave: The Leave Letter for College should clearly state the reason for taking the leave . If it is a medical emergency, include a doctor’s note to support your request for leave. If it is for attending a family function, mention the date and venue of the event.
  • Specify the duration of leave: It is important to specify the exact dates for which you will be absent. Make sure that the dates are accurate and that you have made arrangements for any coursework or assignments that are due during your absence.
  • Make a plan for catching up on missed work: You should include a plan for catching up on any missed coursework or assignments. You may want to schedule a meeting with your professors to discuss how you can stay on track with your coursework.
  • Be polite and professional: It is important to maintain a professional tone throughout the Leave Letter for College. Be polite and courteous, and express your gratitude for the consideration of your request.

Leave Letter for College Students – Sample Format

Formally request a Leave Letter for College with this sample format letter, expressing the reason for the leave and seeking approval from the college authorities while providing necessary details for consideration.

[Your Name]

[Your Address]

[City, State, ZIP Code]

[Email Address]

[Phone Number]

[College/University Name]

[College/University Address]

Subject: Leave Application

Dear [Dean/Head of Department],

I hope this letter finds you well. I am writing to formally request a leave of absence from my studies at [College/University Name] due to [mention the reason, such as personal reasons, illness, family emergency, etc.].

The details of my leave request are as follows:

  • Starting Date: [DD/MM/YYYY]
  • Ending Date: [DD/MM/YYYY]
  • Total Number of Days: [Number of days]

I have attached the necessary supporting documents, such as [medical certificates, if applicable], for your perusal. I understand the importance of maintaining consistent attendance and keeping up with the coursework, and I am committed to making up for any missed assignments or lectures during my absence.

I kindly request your approval for this leave and would be grateful if you could provide any guidance on the procedures to follow during my absence. I am more than willing to comply with any requirements or conditions set by the college.

Thank you for considering my request. I am confident that with your understanding and support, I will be able to navigate through this challenging period and return to my studies promptly.

If you require any additional information, please feel free to contact me at [Your Phone Number] or [Your Email Address].

Thank you for your understanding and prompt attention to this matter.

[Your Full Name]

[Your College/University ID]

[Your Course and Year]

Leave Letter for College for Emergency

When writing a leave letter to the college due to an emergency, a concise and earnest introduction is essential. Begin by expressing the urgency of the situation and the need for temporary absence. Here’s a Leave Letter for College for Emergency:

Dear Sir/Madam,

I am writing to request a leave of absence from college for the period [start date] to [end date]. The reason for my leave is a family emergency that requires my immediate attention. I have attached a doctor’s note to support my request.

During my absence, I will make arrangements to catch up on any missed coursework and assignments. I will schedule a meeting with my professors to discuss the coursework and make a plan to stay on track.

Thank you for your understanding in this matter.

Sincerely, [Your Name]

Leave Letter for College for Wedding

Initiating a leave letter to the college for attending a wedding requires a polite introduction. Begin by expressing the purpose of the letter and the significance of the event. Here’s a Leave Letter for College for Wedding:

Subject: Leave Request for College

Dear [Teacher / Professor],

I am writing to request a leave of absence from college for the period [start date] to [end date]. The reason for my leave is my sister’s wedding , which requires my presence at home. The wedding is scheduled for [date] in [location], and I will be travelling back on [date].

I will make arrangements to catch up on any missed coursework and assignments. I have already discussed the matter with my professors and will make a plan to stay on track.

Leave Letter for College email format

When writing a leave letter for college through email, a concise introduction is crucial. Begin with a polite greeting and a brief statement explaining the reason for the leave. Here’s an Email Format of Leave Letter for College:

Dear [Name of Authority],

I am writing to request a leave of absence from college for the period [start date] to [end date]. The reason for my leave is [mention your reason in brief].

I have already informed my professors of my absence and will make arrangements to catch up on any missed coursework and assignments. I will schedule a meeting with my professors to discuss the coursework and make a plan to stay on track.

Please let me know if any additional information is required from my end to process the leave request. I appreciate your consideration in this matter.

Leave Letter for College Email Format

Request Leave Letter For College Student

Formally request a Leave Letter For College with this sample letter, expressing the reason for the leave and seeking approval while providing necessary details for consideration.

[Dean/Head of Department]

Subject: Leave Request

I am writing to request a leave of absence from my studies at [College/University Name] for the following reason:

Reason for Leave: [Provide a brief explanation of the reason for your leave, whether it’s due to illness, family emergency, personal reasons, etc.]

Duration of Leave:

I have attached any necessary documentation, such as medical certificates or supporting documents, to verify the reason for my leave.

During my absence, I will ensure to catch up on missed lectures, assignments, and coursework to minimize any disruption to my studies.

I kindly request your approval for this leave and would appreciate any guidance or instructions regarding the procedures to follow during my absence.

Thank you for considering my request. Please let me know if any further information is required from my end.

Request Leave Letter for College Student 

Formal leave letter for student

Submit a professional leave request to your college or university with this formal letter, stating your reason for leave and providing necessary details for consideration.

I hope this letter finds you well. I am writing to formally request a leave of absence from my studies at [College/University Name] for the following reason:

Formal Leave Letter for Student

College leave letter to dean

Formally request a leave of absence from college by addressing the Dean with this letter, detailing the reason for leave and expressing commitment to make up for missed coursework.

[Dean’s Name]

[Department Name]

Dear Dean [Last Name],

I hope this letter finds you in good health. I am writing to formally request a leave of absence from my studies at [College/University Name] due to [mention the reason, such as personal reasons, illness, family emergency, etc.].

College Leave Letter to Dean

Leave Letter For College – Template

Use this comprehensive template to request a Leave Letter For College, including essential details and a polite request for approval from the Dean.

Subject: Leave of Absence Request

I trust this letter finds you well. I am writing to formally request a leave of absence from my studies at [College/University Name] due to [mention the reason, such as personal reasons, illness, family emergency, etc.].

I kindly request your approval for this leave and would appreciate any guidance on the procedures to follow during my absence. I am more than willing to comply with any requirements or conditions set by the college.

Leave Letter for College – Template

College leave application letter

Use this formal letter to request a leave of absence from college, providing essential details and expressing commitment to making up for missed coursework.

College Leave Application Letter

Student leave application letter

Request a student leave of absence with this formal letter template, including essential details and a polite expression of commitment to catching up on missed coursework.

[Principal’s Name]

[School/College Name]

[School/College Address]

Dear Principal [Last Name],

I hope this letter finds you well. I am writing to request a leave of absence from [class/course name] due to [mention the reason, such as illness, family emergency, personal reasons, etc.].

I understand the importance of maintaining regular attendance and keeping up with coursework. I assure you that I will make every effort to catch up on missed assignments and lessons during my absence.

I have attached any required supporting documents, such as a medical certificate, for your perusal.

Thank you for considering my request. I am more than willing to comply with any procedures or conditions set by the school/college during my absence.

[Your Grade/Class]

[Roll Number]

Student Leave Application Letter

FAQS for Leave Letter for College Students with Format & Templates

How do i write a leave letter for college.

The format for Leave Letter For College generally includes your personal details, college information, subject, the body of the letter explaining the reason and duration of leave, and a closing with your signature.

What information should be included in a college leave letter?

Essential details include the reason for Leave Letter For College, start and end dates, any supporting documents attached, and a polite request for approval.

Can you provide a sample leave letter for college students?

Certainly, the Leave Letter For College should be customized based on the student’s details and the specific reason for leave.

Is there a template for a Leave Letter For College?

Yes, a Leave Letter For College template typically includes placeholders for personal details, reason for leave, dates, and a closing.

How should I address the authority in a leave Leave Letter For College?

Address the appropriate authority such as the Dean or Head of Department with a polite salutation, like “Dear Dean [Last Name].”

How should I conclude a leave letter for college students?

End the Leave Letter For College with a polite closing, such as “Thank you for your understanding and prompt attention to this matter. Sincerely, [Your Full Name].”

Is it necessary to attach supporting documents to a leave letter for college students?

Leave Letter For College depends on the nature of the leave. If it’s due to illness or a family emergency, attaching medical certificates or relevant documents can strengthen your request.

Can I customize the Leave Letter For College template for different reasons?

Yes, you can modify the Leave Letter For College template to suit various reasons for leave, such as personal reasons, family emergencies, medical issues, etc.

A leave letter for college is an important document that should be written with care and attention to detail. By following the guidelines above, you can write a clear and concise letter that will help you secure the necessary leave and maintain good relations with your college administration.

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Bengali Forum

অনুপস্থিত থাকার জন্য আবেদন পত্র | bangla application for absence.

  • 0 Questions
  • 373 Answers
  • 7 Best Answers

তারিখঃ ১০/১০/১৯ ইং

প্রধান শিক্ষক বিদ্যাসাগর উচ্চ বিদ্যালয় হাওড়া কলকাতা

বিষয়ঃ অনুপস্থিতির জন্য ছুটির আবেদন।

মহোদয়/মহোদয়া , সবিনয় বিনীত নিবেদন এই যে, আমি আপনার বিদ্যালয়ের ১০ম শ্রেণির একজন নিয়মিত ছাত্র। আমি গত ০৭/১০/১৯ ইং থেকে ০৯/১০/১৯ ইং পর্যন্ত অসুস্থ থাকার কারণে বিদ্যালয়ে উপস্থিত হতে পারিনি।

অতএব, মহোদয়ের নিকট আকুল আবেদন, উপরোক্ত বিষয়টি বিবেচনা করে আমাকে উক্ত ৩ দিনের ছুটি দানে বাধিত করবেন।

বিনীত নিবেদক জীবন মণ্ডল শ্রেণিঃ ১০ম রোলঃ ০২

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Excuse Letter for being Absent in School for family members illness

Excuse Letters for being Absent in School

It is very important for a student to attend the classes regularly in order to achieve high-quality academic excellence. Similarly, a teacher is also required to take classes regularly.

The absenteeism of the student and the teacher is always discouraged in almost every school. Many schools have different approaches to deal with people who stay absent from school.

In general, everyone has to face foreseen and unforeseen circumstances in life. Practically, it is not possible for an individual to keep the attendance 100%. If you are ill or facing any other problem due to which you cannot come to school, you should communicate your reason for not attending the school.

The best way to communicate is to write an excuse letter. This letter is written to let the reader know that you are absent because of a genuine reason. However, it should be kept in mind that this letter may not work for those people who show habitual absenteeism.

If you are the one who has a genuine reason for being absent, you can write an excuse letter to the principal from being absent from the school. The parents of the child can also write an excuse letter.

Tips for writing an excuse letter for being absent:

These are the tips that you can follow in order to write an effective excuse letter

  • Keep the tone of the letter formal and be polite while writing the letter
  • The excuse letter must provide a reason for being absent. This is the most basic reason to write the excuse letter.
  • Try to explain the situation with honesty. The reader should be able to understand your reason for being absent. So be clear and straight while writing an excuse letter
  • Include your details in the letter such as name, class name, section name, roll number, etc. so that you can be identified easily.
  • Keep the letter short by avoiding unnecessary details.
  • In case of illness, a medical certificate or doctor’s note should be attached to the letter.

Sample Letters

Respected Principal,

I am writing to inform you that our daughter Elaine, who is a student of grade 2 in your school, shall not be able to attend school next week. We will be traveling to France for a week owing to a family event, therefore kindly excuse Elaine from [date] to [date].

We would appreciate it if you can share next week’s study plan so we can cover the course as soon as we return.

I want to tell you that my son could not attend school for the last three days from [date] to [date]. We were on the visit to a hill station and spent most of the time in traveling from one place to the other. I request you to kindly excuse him for being absent as we could not leave him all alone at home. Kindly attach the missing work in his notebook so that I can make him do it in a short time to come up with the class. I will make sure it won’t happen again and we will always schedule our traveling in the summer holidays.

Thanking you in anticipation!

[Family matters]

Dear Principal,

This is to inform you that our daughter Sarah, studying in grade 7, will be unable to attend school from Wednesday through Friday due to some family matters that require attention. She will be back in the routine from next Monday.

Thank you for your cooperation.

It is to inform you that my daughter was unable to attend school for a week from [date] to [date] as we were out of the station for family meet up. My daughter had never met all the members of the expanded family & her father wanted to introduce her to everybody. He wanted her to learn things in a different way as well. I am sorry for not having refused for this trip as I am afraid that it affected her studies badly. I will make sure that she covers all of her missing work within some days & cope up with the class as soon as possible.

Thank you for your consideration!

[Stomach ache]

I am writing to explain that my son Martin studying at your school in grade 3 was unable to attend school today. Since yesterday evening he has been complaining of stomach ache. I have taken him to the doctor for medicine and hopefully, he will be better soon.

Thanks for your cooperation.

My child Vincent studies in grade 2 at your school. I am writing to inform you that he is sick and has been vomiting since the early morning. This is why he was unable to attend school today. Please allow him to leave for 2 days (today and tomorrow).

I look forward to your cooperation.

My daughter Martha studies in grade 6 at your school. Since yesterday afternoon she is suffering from acute diarrhea. Due to this infection, she is feeling weak. Please allow her 3 days of leave from school so she can recuperate.

Thank you for your understanding.

[a Headache]

My son Harry was unable to come to school today. He complained of a severe headache in the morning, so I decided to let him rest for a while. He shall be back to school from tomorrow.

My son Aaron will be unable to attend school today. He suffers from asthma and last night he had an asthma attack. We took him to the ER and the attack has subsided, he is not feeling well. Kindly excuse him for today. Hopefully, if he feels better, he will come to school tomorrow.

Please excuse my daughter for being absent from school yesterday on [date]. She was ready to come to school when suddenly she had a severe asthma attack that we had to take her to the hospital in no time. Doctors gave her the needed treatment and kept her under observation for the whole day. Despite her fluctuating health condition, I am sending her to school today as her exams are drawing near. It is a humble request to give her the missing work for yesterday and be considerate if she complaints about her bad state.

[Chicken pox]

My daughter Mariah has been complaining of itchy marks on her body. Upon taking her to the hospital, the doctor diagnosed her with chickenpox. In order to keep other children at school safe, we wish to keep her at home until she heals and the virus is not contagious anymore. Meanwhile, I would like to request if her teachers can send in worksheets and homework so Mariah may study at home.

I hope the school will cooperate.

[Family member’s illness]

My daughter Elizabeth studies at your school in grade 3. Unfortunately, her grandmother is extremely ill and we would like to spend some time with her. Her grandmother lives in Texas and we will be traveling there this weekend. Therefore, I am requesting for one week of leave for Elizabeth. I would appreciate it if the teachers can share what they will be teaching in the next week so that Elizabeth can cover up for her absence at school.

I look forward to your understanding.

[Family emergency]

I am writing to inform you that my son Arnold who studies in grade 6 at your school will not be able to come to school for a couple of days. There has been a family emergency that required us to travel to New York.

SemiOffice.Com

SemiOffice.Com

Your Office Partner

Leave Application for Yesterday for Office/School

Sample leave application formats to submit after remaining absent from the office or school yesterday. You submit this application on the next day of your leave or after your leave from the office or school.

Leave Application to Submit on Next Day for Approval of Yesterday

I could not come to the office yesterday due to (urgent work/domestic work/emergency). Therefore, I request you to please approve my leave (as casual, sick, etc) for yesterday dated (mention the day and date). I will be grateful to you.

Sincerely Yours,

Leave Leave Application for Yesterday Absent

I couldn’t come to the office on (day and date) due to (mention the reason like personal work etc). I request you to please consider my leave as (casual) leave. I will be grateful to you.

With Best Regards,

Sample Leave Application for Yesterday from Office

Respected Manager HR,

I am (Your Name), wanted to inform you that yesterday on (Date) I couldn’t attend my office due to some family gathering at home. But today, I am submitting this leave application for yesterday, and I request you to please consider it as informed leave. I will be thankful to you.

Sincerely, Your Name

Application for Absence in Office

The Managing Director,

Subject: Notifying Absence from Office Yesterday

This is to bring to your notice that I was absent from work yesterday due to a personal problem. Being the eldest among my siblings, I had to take care of a few urgent family matters due to which I couldn’t come to the office yesterday. Therefore, I request you to sanction me leave for (Date) kindly. I hope you’ll understand my concern and extend me the furthest facilitation possible in this regard.

Leave Application For Yesterday From College

Dear Madam,

I am Saba Ch, a student of Msc Psychology at Kinnaird College. I want to submit my leave application for yesterday because I couldn’t come to the college due to fever, cough, and flu. Unfortunately, I couldn’t inform you yesterday. Therefore, I request you to please make this leave as informed. I am thanking you for the favor.

YourObediently, Your Name

Sample Leave Application for Yesterday from Office

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Leave Application for College – 9 Samples, Formatting Tips, and FAQs

Are you a college student in India who needs to take time off from your studies? Whether it’s for sickness, a family emergency, or a personal engagement, it’s essential to write a comprehensive leave application to ensure your request is approved. Writing a good leave application can not only help you get the time off you need but also showcase your professionalism to your college authorities.

In this article, we will guide you through the process of writing a perfect leave application for college in India. We will cover various types of leaves that college students in India can avail. We will also take a deep dive into the crucial components that make up a leave application and the standard format that is used in Indian colleges.

Additionally, we will provide you with sample leave applications for different scenarios, so you can get a good idea of how to structure your leave application. Finally, we will also discuss some common mistakes to avoid and provide you with precautions that you should take while writing your leave application. By the end of this article, you will be confident to write a well-drafted leave application that can help you get the desired leave without any hassle.

  • 1 Medical Leave Application for College
  • 2 Leave Application for College for Personal Reason
  • 3 Sick Leave Application for College
  • 4 Half Day Leave Application for College
  • 5 One Day Leave Application for College
  • 6 Leave Application for College Due to Family Function
  • 7 Leave Application for College Due to Fever
  • 8 Marriage Leave Application for College
  • 9 Urgent Work Leave Application for College
  • 10.1 Components of a proper leave application
  • 10.2 Structuring the application
  • 11.1 What is the format of writing an application for leave in college?
  • 11.2 What is the maximum number of days a college grants leave to a student?
  • 11.3 Is it mandatory to attach a medical certificate while applying for medical leave in college?

Medical Leave Application for College

To, The Principal, [College Name], [Address], [City], [State], [Pin Code].

Subject: Medical Leave Application for College.

Respected Sir/Ma’am,

I am [Your Name], studying in [Course name and year/year of study] in your esteemed college. Due to [mention illness or injury and its severity], I have been advised by my doctor to take rest for [number of days] days.

Therefore, I request you to kindly grant me medical leave from [start date] to [end date]. I will ensure that I provide all the necessary medical certificates and documents once I resume my classes.

Thank you for your understanding and cooperation.

Sincerely, [Your name].

Medical Leave Application for College

Leave Application for College for Personal Reason

Subject: Leave Application for College for Personal Reason.

I am [Your Name], studying in [Course name and year/year of study] in your esteemed college. Due to some personal reasons, I won’t be able to attend my classes from [start date] to [end date].

I assure you that I will catch up with my studies once I come back. Kindly grant me leave for the said period.

Leave Application for College for Personal Reason

Sick Leave Application for College

Subject: Sick Leave Application for College.

I am [Your Name], studying in [Course name and year/year of study] in your esteemed college. Due to [mention illness] I won’t be able to attend my classes from [start date] to [end date].

I request you to kindly grant me sick leave for the mentioned period. I will ensure that I provide all the necessary medical certificates and documents once I resume my classes.

Sick Leave Application for College

Half Day Leave Application for College

Subject: Half Day Leave Application for College.

I am [Your Name], studying in [Course name and year/year of study] in your esteemed college. Due to [mention reason], I request you to kindly grant me half-day leave on [date].

I ensure that I will catch up with missed studies and complete any assignments accordingly.

Half Day Leave Application for College

One Day Leave Application for College

Subject: One Day Leave Application for College.

I am [Your Name], studying in [Course name and year/year of study] in your esteemed college. Due to [mention reason], I request you to kindly grant me one-day leave on [date].

One Day Leave Application for College

Leave Application for College Due to Family Function

Subject: Leave Application for College Due to Family Function.

I am [Your Name], studying in [Course name and year/year of study] in your esteemed college. I have to attend a family function which falls on [date]. Therefore, I request you to kindly grant me leave for the mentioned date.

Leave Application for College Due to Family Function

Leave Application for College Due to Fever

Subject: Leave Application for College Due to Fever.

I am [Your Name], studying in [Course name and year/year of study] in your esteemed college. Due to [mention fever or illness], I won’t be able to attend my classes from [start date] to [end date].

I request you to kindly grant me leave for the mentioned period. I will ensure that I provide all the necessary medical certificates and documents once I resume my classes.

Leave Application for College Due to Fever

Marriage Leave Application for College

Subject: Marriage Leave Application for College.

I am [Your Name], studying in [Course name and year/year of study] in your esteemed college. My sister/brother/close relative is getting married on [date], and I will need to travel out of station for the same. Therefore, I request you to kindly grant me leave from [start date] to [end date].

I assure you that I will catch up with my studies and complete any pending assignments once I come back.

Marriage Leave Application for College

Urgent Work Leave Application for College

Subject: Urgent Work Leave Application for College.

I am [Your Name], studying in [Course name and year/year of study] in your esteemed college. Due to [mention urgent work reason], I won’t be able to attend my classes for [number of days] days.

I request you to kindly grant me leave for the mentioned period. I assure you that I will catch up with my studies and complete any pending assignments once I come back.

Urgent Work Leave Application for College

Leave Application for College Format

Are you looking to write a leave application for college in India, but unsure of its proper format? A well-structured leave application can make the difference between an approved and rejected request. In this article, we will guide you through the essential components of a proper leave application and how to structure it for maximum impact.

Components of a proper leave application

A well-written leave application should have the following components:

  • Date and Subject Line: Begin your leave application by writing the date on the top right corner and the subject line, which should clearly state the reason for your leave.
  • Introduction: In the first paragraph, introduce yourself and explain why you are writing the leave application. Be concise while stating the purpose of your leave.
  • Reason for Taking Leave: In the next paragraph, explain the reason why you need to take leave. Whether it’s due to health issues, a family emergency, or an important event, make sure to give a specific explanation.
  • Duration of the leave: Mention the start and end dates of your leave. This will help the authorities to plan accordingly.
  • Contact Information: Provide your contact information so that the college authorities can communicate with you easily.
  • Gratitude: Express your appreciation to the authorities for their consideration and let them know that you are looking forward to returning to your studies.

Structuring the application

To create a well-structured leave application, take the following steps:

  • Use a formal format: Use a formal format for your leave application to ensure that it is taken seriously.
  • Make it concise yet informative: Keep your leave application concise but make sure you provide detailed information that answers the who, what, when, where, and why of your application.
  • Focus on clarity and simplicity: While writing your leave application, focus on clarity and simplicity. Avoid using complex language and technical terms.
  • Edit and proofread: Once you have written your leave application, edit and proofread it thoroughly to make sure that it is error-free and meets all the requirements.

By following these guidelines, you can create a properly structured leave application that is sure to impress your college authorities. Remember, a well-drafted application showcases your professionalism and increases the chances of your leave approval.

So, don’t hesitate to put in the time and effort required to create a well-structured leave application. You’ll be glad you did!

What is the format of writing an application for leave in college?

The format of writing a leave application in a college includes a proper salutation, a subject line, a concise body mentioning the reason, duration of leave, and an assurance to catch up with missed studies, and signing off with one’s name.

What is the maximum number of days a college grants leave to a student?

The maximum number of days for which college authority grants leave generally depends on the institution’s rules and regulations. However, in case of a medical emergency, the college may allow up to 2-3 weeks of leave.

Is it mandatory to attach a medical certificate while applying for medical leave in college?

Yes, it is mandatory to attach a medical certificate if one is applying for leave due to medical reasons. It is important to keep the administration informed and submitted with complete documentation to avoid misunderstandings.

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how to write application letter for absent in college

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College Leave Letter

Last Updated On February 20, 2020 By Letter Writing Leave a Comment

College leave letter is written when a student needs time off college for a certain period due to a lack of finances, personal issues, sickness or some other unavoidable circumstances. Colleges have stipulated rules and guidelines on college leaves that students must follow when writing college leave letters to the principal, faculty head or administration.

A college leave letter is a formal way of requesting a break from college. It is important because it informs the administration of your absence. This letter also allows the faculty to do the needful after considering your request. Based on the justification given, your leave can be approved or declined. A college leave letter is important to establish good communication between the student and the college administration.

Tips for writing a college leave letter

  • Read the college leave guidelines and rules
  • Include the reason for the leave request
  • Give a convincing reason for leaving
  • Use professional and concise language
  • Demonstrate dedication to catch up with what you have missed
  • Mention arrangements that you have made to ensure you don’t fall behind
  • Include a signature at the end of the letter
  • Keep it brief and clear
  • You may attach support documents

College Leave Letter Templates

If you need to request time off the semester for a certain reason, here is a college leave letter template that you can use to write a good letter. Our free sample letters are also at your disposal.

_____________

Date (date on which letter is written)

________________

Sub:_________________________________________

Dear _________________,

My name is ____________ a student in the faculty of ____________ in the class of ____________. I request for a leave for a period of ____________ from my studies in the next ____________ semester. I hope to start my leave from ____________ and hopefully return on ____________.

Due to ____________, I will not be able to attend classes in the next ____________. My ____________ had an accident and will need somebody to care of ____________. I request this period to look for someone to help with ____________ sessions. Our parents live in ____________ and are unable to make quick arrangements to travel since this was an emergency.

I am a dedicated student and I believe taking this leave is the right decision. I have made arrangements with ____________ to email me assignments and course work. Upon my return, I will ensure that I catch up with the work I have missed and consult with my lecturers when I have any challenges.

Kindly consider my request and forward to me the approval letter.

Your Sincerely,

(__________________)

From, _________________ _________________

Date (Date on which letter is written)

To, _____________ _____________

Sub:________________________

Respected ________________,

I would like to bring to your kind attention that my name is _________ and I am studying __________ in your college. My roll no. is ______________. I am really very sorry to inform you that after a prolonged illness, my ______________ died ____________. I would be needed to present at the funeral and is required to do rituals for the peace of ___________ soul.

Considering my situation, I request you to grant me leaves for __________ days starting from __________ to _________. I hope you understand.

Thanking you,

Yours Faithfully,

(____________)

College Leave Letter Samples

To get a big or small break from college, you must request a leave from the administration. Here is a college leave letter sample that will guide you on how to write a formal and concise leave letter.

Selma Preston

9170 Addison Lane

Biloxi, MS 39532

United States

Date:____________ (Date on which letter is written)

The Principal,

New Jersey School of Business Studies

821 Redwood Ave.

Trenton, NJ 08610

Sub; Request for a leave of absence

Dear Ms. Vazquez,

My name is Selma Preston, a student at the School of Economics, Finance class. I write to you to request a semester away from my studies which is the upcoming Spring 2020 semester. I wish to leave when I finish this semester’s examinations on December 15 th , 2019.

Unfortunately, my brother had an accident which left him with broken limbs. Our parents live in India and are unable to make quick arrangements to move to the States to take care of him. I request this time to help my brother recover through physiotherapy sessions. 

I am a dedicated student to attain my degree in Finance but I will be unable to focus on my studies with my brother’s condition. Upon my return, I will make an effort to catch up on what I have missed.

Kindly expedite my leave and send me an approval letter.

Peter Francis

MA (Psychology)

St. Xavier’s College

Mr. Samuel Joseph

Vice Principal

Sub: Leave application

Respected Mr. Joseph,

I am Peter Francis doing MA (Psychology) final year from your college bearing roll number 564321. I am very sorry to inform you that my grandfather passed away last night due to a heart attack. We need to take the dead body for the funeral and the presence of all the family members is a must. Post that, we have to do lot of rituals for the peace of his soul.

I hope you will sympathize with me at this point in time and grant me leaves for two weeks starting from 5th September to 19th September. I assure you, after joining back I will study harder to get good marks in my final year examination and will come in the list of toppers.

Yours faithfully,

__________ Peter Francis

College Leave Letter Email Formats

Sometimes colleges prefer emails as an effective way of communication. Have a look at a sample college leave letter in an email format that will help you request a leave officially from your college faculty.

My name is Luke Casey, an Actuarial Science Major student in the faculty of Business. I hereby write this letter to request leave to attend a marriage function. I wish to take five days of leave starting from 15 th February 2020 to 20 th February 2020.

My parents will be doing a wedding on 19 th February 2020 back home in London. It would be disappointing to my parents if I fail to attend and I would not want to miss such an important occasion. I have made arrangements with my course mates to send me assignments given while I will be away. I promise to put in extra effort to catch up with what I have missed when I return.  

I will also handover assignments that are required to be submitted in the days that I will be away. Additionally, I have informed the faculty lecturers of my absence. I hereby humbly request you to consider my request. Kindly write an approval letter of the request for me to submit to the required offices when I return.

Thank you in advance.

Kind regards,

I am Michelle Johnson studying in III year Information Technology in your college. My Student ID number is IT20070934. I am writing this letter to inform you that I am going to undergo a small surgery this 12th March 2010, to remove stones formed in my kidney. Also, doctors advised taking complete bed rest for one week after surgery.

So, I kindly request you to understand my situation and grant me leave for two weeks from 10th March 2010. If I wish to attend college soon, I will inform you earlier, or if I want to extend my leave, I will tell you the same earlier.

Yours Sincerely,

__________ Michelle Johnson

Colleges have rules and guidelines for leave and students must adhere to these rules when writing leave requests. College leave must contain the reason for leaving, the duration the student will be away, dates of leaving and return. This letter should be written in a professional and concise language since it is a formal letter. Keep it brief and direct to the point. A signature must also be included.

Megha Kothari

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Application for Absent in School (7+ Updated Samples)

Have you been absent from school in the last few days for some reason? If yes, and now you want to go to your school but it is the rule of your school that if someone is absent then he/she has to write an application and the reason for absence has to be written in the application. Now you are facing the problem that you do not know very well how to write an application for being absent.

As well as you are also looking for an application for the absent format. So let me tell you that you are at the right place because in this post I have shared more than 7+ samples for absent applications in school.

The application below is based on Past Absence, not Future Absence. You should read all the sample applications thoroughly and you can take ideas from whatever application you find suitable for writing your application. Also, don’t forget to modify the important details with your details.

1. Application for Absent in School

2. leave application after being absent, 3. application for absent in school due to out of station, 4. leave application for yesterday absent in school, 5. application for absent in school due to fever, 6. application to class teacher for absent, 7. application for absent in school due to family problem, 8. application to class teacher for not attending class, how to write application for absent (format).

To, The Principal/Professor, “Name of your School/College/Institute”, “Address of your School/College/Institute”.

Date:- Date/Month/Year

Subject:- ___________________.

Respected Sir/Madam, _________________________________________________________________________________________________________________________________________________________________.

_______________________________________________________________________.

Thanking You, Yours ________ Signature Name Class Section Roll No

Subject:- Application to principal for leave of absence.

Respected Sir/Madam, I am an honest and talented student of your school. My name is Rohit Kumar Saw and I am currently studying in class 9A at your school. I could not come to school from __/__/____ to __/__/____ because I was not at home, I had gone to ______ with my family to attend the wedding of one of my relatives.

Therefore, I request you to allow my absent class and give me permission to attend class again.

Thanking You, Yours Obediently Signature Name Class Section Roll No

Subject:- Application for leave of absence yesterday.

Respected Sir/Madam, My self “mention your name” and I am a student of your school studying in class 8B. I was absent from my class yesterday because my father was not feeling well and there was no one other than my mom in the house so I had to stay at home. I helped my father in a good way by staying at home so that he would get well soon.

Therefore, I request you to please accept my absence and give me permission to do the class again.

Thanking You, Yours Truly Signature Name Class Section Roll No

Subject:- Absent application due to being out of the station.

Respected Sir/Madam, Two days ago on date __/__/____, I had gone out of the station with my father due to which I could not attend my class and I had to be absent from my class even though I didn’t want to. The reason I went out of the station with my father was that I had to get some documents done so I had to go.

Therefore, I urge you to please allow me to do my class again.

Thanking You, Your Trusty Signature Name Class Section Roll No

Subject:- Application for absent leave in school.

Respected Sir/Madam, I would like to draw your kind attention to this I could not come to school yesterday because there was no one at home, I had to go to _____ due to housework. It was very important to do that housework yesterday. Therefore, kindly grant me leave for yesterday and give me permission to sit in the class.

I hope you accept my request and do the needful.

Thanking You, With Regards Signature Name Class Section Roll No

Subject:- Application for absence due to fever.

Respected Sir/Madam, I am Harish Sahu studying in class 10B at your school. I was not present in school from __/__/____ to __/__/____ because I had a fever and my condition was very bad due to which I could not come to school. My condition got so bad that I had to get admitted to the hospital. Stayed in the hospital for _ days and by the grace of God, I am fine now. I have attached my medical documents to this application you can verify this by looking at these documents.

Therefore, it is humbly requested to accept my __ days absent and allow me to do class.

Thanking You, Yours Faithfully Signature Name Class Section Roll No

Subject:- Absent application to the class teacher.

Dear Sir/Madam, With all due respect, I want to inform you that I was absent the day after yesterday due to a heavy Headache. My name is “Mention your name” and my roll no is __. I am giving you this application today because yesterday you did not come to school. Therefore, please understand my situation and allow me to present in class.

I hope you can do this for me.

Thanking You, Yours Sincerely Signature Name Class Section Roll No

Subject:- Application for 1 day absent due to family problem.

Respected Sir/Madam, I beg to say that I was absent on __/__/____ because there was a fight between two uncles in my house and the situation became very bad. My father was not there that day so I had to go and stop their fight and calm the atmosphere in the house. While doing all this, the time to go to my school had run out, so I could not come to school on __/__/____.

So, understand my situation and allow me to sit in my class.

Subject:- Application for not attending offline classes.

Dear Sir/Madam, My heartfelt respect to you, I am the “mention your name” of your class and my roll number is __. I was not attending class from __/__/____ to __/__/____ because my health was not good. I was suffering from typhoid disease. After taking a lot of medicine, I was able to recover. Now, I want to do offline classes again. So, please allow me to do classes.

I hope you will consider my request and do the needful.

Thanking You, With Regards Signature Child Name Class Section Roll No

Related Read

  • Application for Full Fee Concession
  • Application for Late Fee Submission
  • Leave Application for School
  • Sick Leave Application for School

Frequently Asked Questions (FAQs)

How do you write an absent application.

First, you have to write the name of the person being addressed and the name of the school along with the address. You have to write the date and write the subject after one line. After that write the main body of the content giving the reason for being absent. Finally, close the application by writing Yours Obediently or Yours Sincerely.

How do I write an application for being absent from school?

You first have to know the format of writing an application. In the body section of the application, you have to describe the reason for being absent.

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Sample Excuse Letter for Being Absent in College due to Job Training

Sample Excuse Letter for Being Absent in College due to Job Training

[This is a Sample Excuse Letter for Being Absent in college due to Job Training. You can follow this format of sample letter to send to your head of the department for explaining the reason of your irregularity in college classes and asking them to be lenient with your attendance as your financial condition needs a job.]

Date…

The Principal…

College/Institute name…

Address…

Sub: Apology Letter for Short Attendance due to Job Timings

Respected Sir,

I hope you are doing great in health. I am a student of 2nd/3rd-semester mass communication (Subject and department), writing this letter to you so that I can tell you about my problem. As you know my attendance is short in your course, it is just because of my job, I am doing the job in a call center (Job type) and my timings are from (Time to time), so it is difficult for me to attend your lecture at (time). (Describe in your own words). My father became paralyzed in a car accident last year, so that is why due to some financial problem I have to do a job and cannot leave it. (Explain the actual cause and situation).

So please do me a favor and mark my attendance in your lecture so that my course won’t drop from the session. Please try to understand my problem. I assure you, you will get excellent grades from my side as I regularly take the note from class fellows. (Explain on requirements). So don’t worry about the result.

Hope you will understand. Thanks,

Your name…

Semester number,

Department Name…

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Application Wallah

Application For Leave In School For Going Out Of Station – 10+ Different Samples

Application For Leave In School For Going Out Of Station: Are you leaving town for a family vacation or other important reasons during the school year often requires your child to take a temporary leave of absence from school.

In cases like this, it’s write a formal leave application to the school For Going Out Of Station. Here, we’ll guide you on how to write a well-structured and convincing Application For Leave In School For Going Out Of Station for your child.

We’ve also included a 10+ Different format to help you get started.

Write a Application for Leave in School for Going Out of Station

To The Principal [School Name]

Subject: Leave for Going Out of Station

Respected Sir/Madam,

I am writing to request a leave of absence from [start date] to [end date] as my family and I need to go out of station due to [brief reason ].

Kindly grant me permission to be excused from school during this period.

Yours sincerely, [Your Name] [Class/Grade] [Roll No.]

  • Leave Application For Grandmother Death
  • Application To Principal To Issue Some Books
  • Diwali Leave Application

Application For Leave In School For Going Out Of Station

Application for Leave in School for Going Out of Station by Parents

Subject: Leave Application for [Student’s Name]

I, [Parent’s Name] , am writing to request leave for my child, [Student’s Name] , from [start date] to [end date] , as our family needs to travel out of station for [brief reason].

I kindly request your permission for my child’s absence during this period.

Yours faithfully, [Parent’s Name]

Application for Going Outstation for Urgent Work

Subject: Leave Application for Urgent Family Travel

I am writing to seek your permission to take a leave of absence from [start date] to [end date] as my family has urgent matters to attend to outstation. I hope for your understanding and approval.

Sincerely, [Your Name] [Class/Grade] [Roll No.]

Leave Application for School Student Going Outstation

Subject: Leave Request for Going Out of Station

Dear Sir/Madam,

I kindly request a leave of absence for my child, [Student’s Name] , from [start date] to [end date] , as our family plans to go out of station for [brief reason] . Your approval would be greatly appreciated.

Leave Application to Principal for Going Out of Station

Subject: Leave Application for Outstation Travel

I am writing to request a leave of absence from [start date] to [end date] due to my family’s outstation trip for [brief reason]. I kindly seek your approval for this leave.

Application for Absent in School Due to Out of Station

Subject: Leave Application for Absence Due to Outstation Trip

I am writing to request permission for my absence from school on [start date] to [end date] because my family and I will be out of station for [brief reason]. Your understanding is much appreciated.

School Leave Application for Going to Village

Subject: Leave Application for Visit to Village

I am writing to request a leave of absence from [start date] to [end date] as I will be visiting my village with my family. Kindly grant me leave for this period.

Yours faithfully, [Your Name] [Class/Grade] [Roll No.]

Leave Application for Out of Station Class 3

Subject: Leave Request for Class 3 Student

I, [Student’s Name], a student of class 3, kindly seek your permission to take leave from [start date] to [end date] as my family has plans to travel out of station for [brief reason]. I request your approval for my absence.

Yours sincerely, [Student’s Name] [Class 3]

Out of Station Leave Application for School Class 5

Subject: Leave Application for Class 5 Student

I, [Student’s Name], a student of class 5, am writing to request leave from [start date] to [end date] as my family and I will be out of station for [brief reason]. I kindly request your permission for my absence.

Yours faithfully, [Student’s Name] [Class 5]

Leave Application for Going Out of City Class 10th

Subject: Leave Request for Class 10 Student

I, [Student’s Name], a student of class 10, humbly request your permission to take leave from [start date] to [end date] as my family is going out of the city for [brief reason]. Your approval for my absence is kindly sought.

Yours sincerely, [Student’s Name] [Class 10]

Leave Application for Traveling Out of Station for College

To The Principal [College Name]

Subject: Leave Application for College Student

I, [Student’s Name] , a student of [Course/Year] , wish to request a leave of absence from [start date] to [end date] as I have to travel out of station due to [brief reason] . I kindly seek your approval for this leave.

Yours sincerely, [Student’s Name] [Course/Year]

Leave Letter for Going to Native Place by Company Employee

To [Supervisor/Manager’s Name] [Company Name]

Subject: Leave Application for Native Place Visit

Dear [Supervisor/Manager’s Name],

I am writing to request a leave of absence from work starting from [start date] to [end date] as I will be visiting my native place for [brief reason] . I hope for your understanding and approval of this leave request.

Sincerely, [Your Name] [Employee ID]

Writing a leave application In School For Going Out Of Station for your child is a simple process when you follow this above samples. Remember to be polite and respectful in your request, and always keep the school informed of your child’s absence.

Thanks for reading my post.

Home » Letters » College Letters » Apology Letter to Principal for Absence – Sample Apology Letter to the College Principal for Being Absent

Apology Letter to Principal for Absence – Sample Apology Letter to the College Principal for Being Absent

how to write application letter for absent in college

Table of Contents:

  • Sample Letter

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How to use live assistant, additional template options, download options, share via email, share via whatsapp, copy to clipboard, print letter, sample apology letter for being absent.

To The Principal, ____________ (College Name) ____________ (Address of the College)

__/__/____ (Date)

Subject: Apology for being absent

Respected Sir/Madam,

Courteously, I would like to inform you that I am _________ (name), a student of _______ (year) of your reputed college i.e. _________ (mention college name). The student ID number issued to me is ________ (mention student ID number).

I am writing this letter to apologize for being absent on __/__/____ (date) without any prior notice and leave request. The reason behind me being absent was ___________ (mention reason – was out of town/ was unwell/ personal reason/ any other).

I am writing this letter to you to apologize for the same. I ensure that the same would not be repeated in the future. I request you to kindly accept my sincere apology.

Yours Sincerely, _____________ (name) _____________ (class) _____________ (student ID)

Live Preview

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

  • Start Typing: Enter your letter content in the "Letter Input" textarea.
  • Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

The letter writing editor allows you to start with predefined templates for drafting your letters:

  • Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
  • Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

If you want to copy the text of your letter to the clipboard:

  • Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
  • Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

For printing the letter directly from the browser:

  • Print Letter: Click the "Print Letter" button after composing your letter.
  • Print Preview: A new browser window will open showing your letter formatted for printing.
  • Print: Use the print dialog in the browser to complete printing.
  • Include your name, year of study, college name, student ID number, date of absence, reason for absence, acknowledgment of the mistake, expression of regret, assurance that it won't happen again, and a polite request for forgiveness.
  • Yes, providing a brief explanation for the absence helps the principal understand the circumstances and context of the apology.
  • Yes, expressing genuine remorse demonstrates accountability and acknowledges the impact of the absence.
  • You can assure the principal by explicitly stating your commitment to attending classes regularly and avoiding similar situations in the future.
  • Yes, politely requesting forgiveness shows humility and respect towards the principal's authority and the college's rules and regulations.

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how to write application letter for absent in college

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Application Format

[10+] Application for Absent

Application for Absent : Many times students are given to write an Application for Absent in exams and tests also.

That’s why we have designed Absent Application in different types of formats. We have written this application for the students of class 1,2,3,4,5,6,7,8,9,10,11,12.

Application for Absent

Table of Contents

Application for Absent in English

To The principal Adarsh Senior Secondary School Jalore

24th May 2022

Sub- Leave application for Absent

I hereby want to inform you that yesterday evening I started continuous vomiting and as a result got admitted In hospital. According to the doctor I have food poisoning and need some rest. So I can’t attend school on May 24th and 25th.

Kindly accept my request for being absent in these 2 days and grant me leave.

Thanking you

Yours obediently Akansha Class 11th

Application for Absent in School Due to Fever

To The Principal Dalmia Vidya Mandir Jhunjhunu

6th April 2022

Subject- Absent application for fever.

I got an extreme fever with a high temperature. The doctor prescribed me some medicine and bed rest. Due to sickness, I am unable to come to school today.

Kindly provide me one day leave on 6′ April. I will be highly thankful to you.

Yours faithfully Ragini Class 4th

Application for Absent in School Due to Family Problem

To The Principal Alok Sr. Sec. School Agra

18 May 2022

Sub- Application for absent in school due to family problem

With due respect it is state that I am a student of class 11th in your school. I was absent from school yesterday because of some family problems regarding a court case. Due to this reason I was absent on 17th May.

So I request you to permit me leave for that day and allow me to attend my class. I will be grateful to you.

Yours obediently

Kunal Class 11th

Application for Leave of Absence

To The principal Piramal school Delhi

6th February 2022

Sub- Application for leave of absence.

With humble respect I beg to say that I am a student of class 6th of your school. Yesterday I was absent from school because I visited my uncle’s marriage ceremony. I am feeling extremely sorry because of my absence yesterday without your permission.

So I request you to kindly grant me leave on 5th February and allow me to sit in my classroom. I will be highly obliged and thankful to you.

Yours faithfully

Aman Gupta Class 6th

Absent Leave Letter for School

To The Principal Piramal school Alwar

16 April 2022

Sub- Application for absent due to fever.

I beg to say that last night, I suddenly got a high fever. The doctor prescribed me some medicines and suggested that I take full rest for 2 days. So I would not be able to come to school for these 2 days.

Kindly grant me leave for 16 April and 17th April.

Yours faithfully Anuj Saini Class 7th

Application for One Day Absent in School

The Principal JK Modi Sr. Sec. School Barmer

Sub- Application for absent in school

With due respect it is stated that I am a student of class 8′ in your school. I was absent from school yesterday because I attended an unavoidable family function. I was absent on 17th May. So I request you to permit me leave for that day and allow me to attend my class. I will be grateful to you.

Yours obediently Ahsaas Class 8th

Application for Absence from School Due to illness

To The principal Birla school Pilani

21 February 2022

Sub- Application for leave of absence due to illness

With humble submission this is to inform you that yesterday I suddenly got high fever. Due to which my parents took me to hospital. Hence I couldn’t attend school on 20th February. Now I am recovered and going to attend my class.

So I request you to consider my absence and allow me to sit in my classroom. I will be highly obliged and thankful to you.

Yours faithfully Arvind Gupta Class 9th

Leave Application for Yesterday Absent in School

To The Principal jhunjhunu Academy Jhunjhunu

24 November 2022

Sub- Leave Application for Yesterday Absent in School

With due respect this is to inform you that I was absent from school on 23’d November. Because I yesterday I attended the wedding ceremony of one of my relatives along with my family. I am feeling sorry for not informing you about this leave.

Hence, I request you to allow my absent. I will always be obliged to you.

Sakhi Jangid Class 10th

Leave Application after Being Absent

To The Principal Tilak Sr. Sec. School Tonk

31 July 2022

Sub- Application for after being absent

With humble submission, this is to inform you that I was absent from my class yesterday. My father was not feeling well yesterday due to which I had to stay at home and take care of him.

No one was at home so it’s become my responsibility to make him feel better. Hence I request you to grant me leave on absence, I will always be thankful to you.

Yours faithfully Aarav Class11th

Application to Principal for Leave of Absence

To The Principal Star Academy

Sub- Application for absent

With humble submission, it is stated that I am Bhavya, a student of class 12th. I was absent yesterday because I had an injury while returning home from school. My parents took me to hospital where I was provided proper treatment.

So I couldn’t attend the school yesterday. Hence I request you to grant me leave on absence, I will always be thankful to you.

Yours truly Bhavya Class 12th

Also Read Other Application :-

[10+] Urgent Piece of Work Application for School / Office

[10+] TC Application in English For School / College

[10+] Sick Leave Application in English for School / College

[10+] Application for Festival Leave

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how to write application letter for absent in college

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letter regarding wrongly marking absent in college result!

Dear student,

Here is the letter below:

The Principal,

--------------------(Name of the college)

-------------------(Address of the college)

Sub: Application for my attendance in  exam - Regarding.

With due respect, I am to say that I have appeared in my  examination of .......................(department, semester, subject) which was conducted on ....................(date) in the college. But I shocked to know that my attendance was marked with absent. So, somewhere mistake have occurred while filling attendance sheet. Hence, it is my humble request to you that kindly take necessary action to make my candidature present for the above said  examination.

Thanking you,

Yours faithfuly,

----------------------(Signature with date)

-----------------(Name)

(Department, semester) ..................................(subject)

Hope this will help you.

Are you sure you want to delete your answer?

how to write application letter for absent in college

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Letter regarding wrongly marking absent in the college result, regarding xat 2018 marking scheme, i have received email regarding to launchpad but not recieved regarding the offer letter when i will recieve offer letter, if in my result practical marks are absent.. then i pass if grace marks are added in my result, if there is any documents which have been uploaded wrongly will the candidate get any mail or message regarding the wrongly uploaded documents to get it correct, trending articles/news.

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how to write application letter for absent in college

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University Absence Application for Medical Reasons (with Samples & PDFs)

I have listed sample templates to help you craft an effective and professional university absence application for medical reasons.

Also, I would like to point out that you can also download a PDF containing all the samples at the end of this post.

Application for Leave of Absence from University Due to Medical Concerns

First, find the sample template for university absence application for medical reasons below.

Subject: Application for Absence Due to Medical Reasons

Respected Sir/Madam,

I, [Your Full Name], am a student of [Your Course Name, e.g., B.A., B.Sc., B.Com, etc.] in your esteemed University, enrolling under the registration number [Your Registration Number]. I am writing this letter to inform you about my inability to attend classes for a certain period due to medical issues.

Recently, I had to undergo some medical tests following a persistent health issue. The diagnosis revealed that I am suffering from [Name of the Disease or Health Issue], and the doctor has advised me complete rest for [Number of Days/Weeks] starting from [Start Date]. During this period, I’ll be unable to attend my classes and any other academic activities.

I understand that regular attendance is crucial for academic progress, and I assure you that I will take the necessary steps to cover up the syllabus that I will miss during this period. I will get notes from my classmates and seek help from my teachers wherever necessary.

Kindly find attached the medical certificates and documents for your reference.

I kindly request you to consider my situation and grant me leave for the mentioned duration. I would be highly obliged if you could also instruct the respective teachers to allow me to submit any assignments or projects after the due date considering my health condition.

Thank you for your understanding in this matter. I assure you of my sincere commitment towards my studies upon my return.

[Your Full Name] [Your Registration Number] [Your Course Name] [Date]

Below I have listed 5 different sample applications for “university absence application for medical reasons” that you will certainly find useful for specific scenarios:

Application for University Absence Due to Surgery Recovery

Application for University Absence Due to Surgery Recovery

Sub: Application for Absence Due to Surgery Recovery

I recently underwent a surgery on [Date of the Surgery] and have been advised by my doctor to take full rest for a period of [Number of weeks/months] to recover properly. The nature of the surgery is such that it requires ample care and rest post-operation, and any stress or strain could interfere with the healing process.

I understand the importance of regular attendance in academic progress and assure you that I will make up for the missed lectures and coursework with the help of my peers and professors once I resume my classes. I also request the concerned authorities and professors to consider my condition and provide me with the necessary support in terms of notes and study materials.

Thank you for your understanding and supporting me during this crucial time. I look forward to your positive response.

Yours sincerely,

Request for University Leave Application for Mental Health Therapy

Request for University Leave Application for Mental Health Therapy

I, [Your Full Name], enrolled in [Your Course Name] and with registration number [Your Registration Number], am writing this letter to formally request a temporary leave of absence due to mental health reasons.

In recent times, I have been facing certain mental health challenges that require professional intervention. I have been advised by my mental health professional to undergo a period of therapy and rest to regain my mental wellness. The therapy is scheduled to start from [Start Date] and may continue until [End Date]. During this period, I will not be able to attend my regular classes, practicals, or any other university-related activities.

I understand the importance of my academic responsibilities and I assure you that I will make all necessary efforts to catch up with the missed coursework. I kindly request you to grant me permission to avail of this leave and to provide any assistance in terms of notes or recorded lectures that could help me keep up with the academic progress.

I am also attaching the necessary medical reports and documents as proof of my condition and the recommended therapy, for your reference.

Thank you for your kind consideration. I look forward to your positive response.

Yours sincerely, [Your Full Name] [Your Registration Number] [Your Contact Number] [Your Email Address] [Date]

Application for University Absence Due to Chronic Illness Treatment

Application for University Absence Due to Chronic Illness Treatment

[University Name],

[University Address],

Unfortunately, I have been diagnosed with [Name of the Illness] and my doctor has advised me to undergo a series of treatments which might extend over a period of [Time Duration]. The procedures are scheduled to start from [Starting Date of Treatment] and are expected to continue until [Expected End Date]. During this time, it would be physically challenging for me to attend the university due to the intense nature of the treatments.

I understand the importance of regular attendance and have always strived to maintain it. However, under these unforeseen circumstances, I am left with no choice but to request a leave of absence from my classes.

Enclosed herewith are the medical documents and certificates for your perusal and record. I kindly request you to grant me leave for the aforementioned period and consider my condition sympathetically.

Thank you for your understanding and support in these challenging times.

Yours faithfully,

[Your Roll Number]

[Your Contact Number]

Date: [Current Date]

Requesting University Absence Application for Acute Injury Management

Requesting University Absence Application for Acute Injury Management

The Dean, (Name of the University), (Address of the University), (City, State, Pincode)

I, (Your Full Name), a student of (Your Department) pursuing (Your Course) from your esteemed university, am writing this letter to bring to your attention that I have recently suffered an acute injury. Consequently, I am unable to attend my classes and participate in any university activities.

On (Date), I met with an unfortunate accident, resulting in severe injuries that require immediate and ongoing medical attention. According to my doctor, complete bed rest and extensive physiotherapy sessions are essential for my recovery, which is estimated to last for approximately (Number of Days/Weeks).

I have attached herewith the medical certificates and doctor’s recommendations for your reference. If there are any additional formalities or procedures that need to be followed, kindly inform me or my parents at the earliest.

I look forward to your understanding and cooperation in this matter. I regret any inconvenience caused and am grateful for your support during this challenging time.

University Absence Application for Maternal or Paternal Health Issues

University Absence Application for Maternal or Paternal Health Issues

To, The Registrar, [University Name], [University Address], [City], [State], [Postal Code]

Subject: Application for Leave of Absence Due to Maternal/Paternal Health Issues

I, [Your Full Name], a student of [Your Department Name], bearing the Roll Number [Your Roll Number], am writing this letter to formally request a temporary leave of absence from the university due to critical health issues faced by my mother/father.

I understand the importance of regular attendance and the academic loss that I might incur during this period. However, I assure you that I will take extra measures to cover up for the lost lectures and tutorials by consulting with my professors and classmates.

Attached with this application is the medical certificate for reference. I would be grateful if you could understand my predicament and consider my application. I look forward to your positive response.

Thank you for your understanding and support in this matter.

[Your Full Name] [Your Roll Number] [Your Contact Information]

How to Write University Absence Application for Medical Reasons

And if you have any related queries, kindly feel free to let me know in the comments below.

Leave a Reply Cancel reply

how to write application letter for absent in college

More From Forbes

How not to write your college essay.

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If you are looking for the “secret formula” for writing a “winning” college essay, you have come to the wrong place. The reality is there is no silver bullet or strategy to write your way to an acceptance. There is not one topic or approach that will guarantee a favorable outcome.

At the end of the day, every admission office just wants to know more about you, what you value, and what excites you. They want to hear about your experiences through your own words and in your own voice. As you set out to write your essay, you will no doubt get input (both sought-after and unsolicited) on what to write. But how about what NOT Notcoin to write? There are avoidable blunders that applicants frequently make in drafting their essays. I asked college admission leaders, who have read thousands of submissions, to share their thoughts.

Don’t Go In There

There is wide consensus on this first one, so before you call on your Jedi mind tricks or predictive analytics, listen to the voices of a diverse range of admission deans. Peter Hagan, executive director of admissions at Syracuse University, sums it up best, saying, “I would recommend that students try not to get inside of our heads. He adds, “Too often the focus is on what they think we want.”

Andy Strickler, dean of admission and financial aid at Connecticut College agrees, warning, “Do NOT get caught in the trap of trying to figure out what is going to impress the admission committee. You have NO idea who is going to read your essay and what is going to connect with them. So, don't try to guess that.” Victoria Romero, vice president for enrollment, at Scripps College adds, “Do not write about something you don’t care about.” She says, “I think students try to figure out what an admission officer wants to read, and the reality is the reader begins every next essay with no expectations about the content THEY want to read.” Chrystal Russell, dean of admission at Hampden-Sydney College, agrees, saying, “If you're not interested in writing it, we will not be interested when reading it.” Jay Jacobs, vice provost for enrollment management at the University of Vermont elaborates, advising. “Don’t try to make yourself sound any different than you are.” He says, “The number one goal for admission officers is to better understand the applicant, what they like to do, what they want to do, where they spend the majority of their time, and what makes them tick. If a student stays genuine to that, it will shine through and make an engaging and successful essay.”

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Don’t Be Artificial

The headlines about college admission are dominated by stories about artificial intelligence and the college essay. Let’s set some ground rules–to allow ChatGPT or some other tool to do your work is not only unethical, it is also unintelligent. The only worse mistake you could make is to let another human write your essay for you. Instead of preoccupying yourself with whether or not colleges are using AI detection software (most are not), spend your time focused on how best to express yourself authentically. Rick Clark is the executive director of strategic student success at Georgia Institute of Technology, one of the first institutions to clearly outline their AI policy for applicants. He says, “Much of a college application is devoted to lines, boxes, and numbers. Essays and supplements are the one place to establish connection, personality, and distinction. AI, in its current state, is terrible at all three.” He adds, “My hope is that students will use ChatGPT or other tools for brainstorming and to get started, but then move quickly into crafting an essay that will provide insight and value.”

Don’t Overdo It

Michael Stefanowicz, vice president for enrollment management at Landmark College says, “You can only cover so much detail about yourself in an admission essay, and a lot of students feel pressure to tell their life story or choose their most defining experience to date as an essay topic. Admission professionals know that you’re sharing just one part of your lived experience in the essay.” He adds, “Some of the favorite essays I’ve read have been episodic, reflecting on the way you’ve found meaning in a seemingly ordinary experience, advice you’ve lived out, a mistake you’ve learned from, or a special tradition in your life.” Gary Ross, vice president for admission and financial aid at Colgate University adds, “More than a few applicants each year craft essays that talk about the frustration and struggles they have experienced in identifying a topic for their college application essay. Presenting your college application essay as a smorgasbord of topics that ultimately landed on the cutting room floor does not give us much insight into an applicant.”

Don’t Believe In Magic

Jason Nevinger, senior director of admission at the University of Rochester warns, “Be skeptical of anyone or any company telling you, ‘This is the essay that got me into _____.’ There is no magic topic, approach, sentence structure, or prose that got any student into any institution ever.” Social media is littered with advertisements promising strategic essay help. Don’t waste your time, energy, or money trying to emulate a certain style, topic, or tone. Liz Cheron is chief executive officer for the Coalition for College and former assistant vice president of enrollment & dean of admissions at Northeastern University. She agrees with Nevinger, saying “Don't put pressure on yourself to find the perfect, slam dunk topic. The vast majority of college essays do exactly what they're supposed to do–they are well-written and tell the admission officer more about the student in that student's voice–and that can take many different forms.”

Don’t Over Recycle

Beatrice Atkinson-Myers, associate director of global recruitment at the University of California at Santa Cruz tells students, “Do not use the same response for each university; research and craft your essay to match the program at the university you are interested in studying. Don't waste time telling me things I can read elsewhere in your application. Use your essay to give the admissions officer insights into your motivations, interests, and thinking. Don't make your essay the kitchen sink, focus on one or two examples which demonstrate your depth and creativity.” Her UC colleague, Jim Rawlins, associate vice chancellor of enrollment management at the University of California at San Diego agrees, saying “Answer the question. Not doing so is the surest way we can tell you are simply giving us a snippet of something you actually wrote for a different purpose.”

Don’t Overedit

Emily Roper-Doten, vice president for undergraduate admissions and financial assistance at Clark University warns against “Too many editors!” She says, “Pick a couple of trusted folks to be your sounding board when considering topics and as readers once you have drafts. You don’t want too many voices in your essay to drown you out!” Scripps’ Romero agrees, suggesting, “Ask a good friend, someone you trust and knows you well, to read your essays.” She adds, “The goal is for the admission committee to get to know a little about you and who better to help you create that framework, than a good friend. This may not work for all students because of content but helps them understand it’s important to be themselves.” Whitney Soule, vice provost and dean of admissions at The University of Pennsylvania adds, “Avoid well-meaning editorial interference that might seem to polish your writing but actually takes your own personal ‘shine’ right out of the message.” She says, “As readers, we connect to applicants through their genuine tone and style. Considering editorial advice for flow and message is OK but hold on to the 'you' for what you want to say and how you want to say it.”

Don’t Get Showy

Palmer Muntz, senior regional admissions counselor at the University of Alaska Fairbanks cautions applicants, “Don’t be fancier than you are. You don’t need to put on airs.” He adds, “Yes, proofread your work for grammar and spelling, but be natural. Craft something you’d want to read yourself, which probably means keeping your paragraphs short, using familiar words, and writing in an active voice.” Connecticut College’s Strickler agrees, warning, “Don't try to be someone you are not. If you are not funny, don't try to write a funny essay. If you are not an intellectual, trying to write an intellectual essay is a bad idea.”

Anthony Jones, the vice president of enrollment management at Loyola University New Orleans offers a unique metaphor for thinking about the essay. He says, “In the new world of the hyper-fast college admission process, it's become easy to overlook the essential meaning of the college application. It's meant to reveal Y...O...U, the real you, not some phony digital avatar. Think of the essay as the essence of that voice but in analog. Like the completeness and authenticity captured in a vinyl record, the few lines you're given to explain your view should be a slow walk through unrestrained expression chock full of unapologetic nuances, crevices of emotion, and exactness about how you feel in the moment. Then, and only then, can you give the admissions officer an experience that makes them want to tune in and listen for more.”

Don’t Be A Downer

James Nondorf, vice president and dean of admissions and financial aid at The University of Chicago says, “Don’t be negative about other people, be appreciative of those who have supported you, and be excited about who you are and what you will bring to our campus!” He adds, “While admissions offices want smart students for our classrooms, we also want kind-hearted, caring, and joyous students who will add to our campus communities too.”

Don’t Pattern Match

Alan Ramirez is the dean of admission and financial aid at Sewanee, The University of the South. He explains, “A big concern I have is when students find themselves comparing their writing to other students or past applicants and transform their writing to be more like those individuals as a way to better their chances of offering a more-compelling essay.” He emphasizes that the result is that the “essay is no longer authentic nor the best representation of themselves and the whole point of the essay is lost. Their distinctive voice and viewpoint contribute to the range of voices in the incoming class, enhancing the diversity of perspectives we aim to achieve.” Ramirez simple tells students, “Be yourself, that’s what we want to see, plus there's no one else who can do it better than you!”

Don’t Feel Tied To A Topic

Jessica Ricker is the vice president for enrollment and dean of admissions and financial aid at Skidmore College. She says, “Sometimes students feel they must tell a story of grief or hardship, and then end up reliving that during the essay-writing process in ways that are emotionally detrimental. I encourage students to choose a topic they can reflect upon positively but recommend that if they choose a more challenging experience to write about, they avoid belaboring the details and instead focus on the outcome of that journey.” She adds, "They simply need to name it, frame its impact, and then help us as the reader understand how it has shaped their lens on life and their approach moving forward.”

Landmark College’s Stefanowicz adds, “A lot of students worry about how personal to get in sharing a part of their identity like your race or heritage (recalling last year’s Supreme Court case about race-conscious admissions), a learning difference or other disability, your religious values, LGBTQ identity…the list goes on.” He emphasizes, “This is always your choice, and your essay doesn’t have to be about a defining identity. But I encourage you to be fully yourself as you present yourself to colleges—because the college admission process is about finding a school where your whole self is welcome and you find a setting to flourish!”

Don’t Be Redundant

Hillen Grason Jr., dean of admission at Franklin & Marshall College, advises, “Don't repeat academic or co-curricular information that is easily identifiable within other parts of your application unless the topic is a core tenant of you as an individual.” He adds, “Use your essay, and other parts of your application, wisely. Your essay is the best way to convey who your authentic self is to the schools you apply. If you navigated a situation that led to a dip in your grades or co-curricular involvement, leverage the ‘additional information’ section of the application.

Thomas Marr is a regional manager of admissions for the Americas at The University of St Andrews in Scotland and points out that “Not all international schools use the main college essay as part of their assessment when reviewing student applications.” He says, “At the University of St Andrews, we focus on the supplemental essay and students should avoid the mistake of making the supplemental a repeat of their other essay. The supplemental (called the Personal Statement if using the UCAS application process) is to show the extent of their passion and enthusiasm for the subject/s to which they are applying and we expect about 75% of the content to cover this. They can use the remaining space to mention their interests outside of the classroom. Some students confuse passion for the school with passion for their subject; do not fall into that trap.”

A Few Final Don’ts

Don’t delay. Every college applicant I have ever worked with has wished they had started earlier. You can best avoid the pitfalls above if you give yourself the time and space to write a thoughtful essay and welcome feedback openly but cautiously. Don’t put too much pressure on yourself to be perfect . Do your best, share your voice, and stay true to who you are.

Brennan Barnard

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