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How to use Presenter Mode in a Microsoft Teams Meeting

Using Presenter Mode in a Microsoft Class Teams meeting gives teachers more control over their lesson. They have access to their presenter notes and all the usual Class Teams tools, plus additional presenter options.   

Presenter Mode is only available in the desktop application of Teams.   

  In this quick guide, we show you how to use Presenter Mode and get the most out of it for your next lesson.   

Setting up Presenter Mode in Microsoft Teams.  

Once the Teams meeting has started, select  Share Content  on the navigation bar.  

This opens up a menu where you can choose  to share your  entire desktop, specific windows, Microsoft Whiteboard or PowerPoint.   

Select  Browse  on the right-hand side to either  Upload from my computer  or  OneDrive  depending on where your PowerPoint is located.   

Once you select   your PowerPoint, it open s  up into the Class Teams meeting.    

Presenter tools in Class Teams.  

The full range of meeting tools, such as View Participants, Meeting Chat and the More Actions menu (…) are visible and you’re able to easily scroll back and forth between slides.   

There are also some additional options beneath your slide deck, including  Go to slide,  which allows you to bring up a grid of your slide deck and choose a specific slide you wish to present.   

Meanwhile, under  More actions (…) , you can hide the presenter view from yourself so you don’t see your notes, just the slides.   

A further option is to  View slides in high contrast .  Toggle this on to only view the images and text on your slides and remove any extra design elements or backgrounds.  This won’t change the view for students, only teachers.   

What do students  see  when teachers are using Presenter Mode?  

Students can scroll through the slide deck using the private viewing bar and then select  Back to presenter  to go back to the slide the teacher is currently on.   

This feature can be switched off by teachers by clicking the  Eye icon.  When disabled, a  line appear s  across the  Eye icon   and students are unable to scroll through the slides while you’re teaching.   

Playing video clips in Presenter Mode.  

There are two ways of showing video clips  when in Presenter Mode:    

One option is to  embed a video into your presentation. This can be viewed by selecting the play button , which  plays the video within the presentation.     

Note: This only works if students have the latest version of PowerPoint installed on their device.   

Secondly,  you could  include a video link. Clicking a link opens the video on a separate window.   

To show  the video  to your students within the lesson, you need to go back to the  Share content  button and select the window the video has opened in.  

If you’re using a two-screen setup, it will open on your other screen and in the same way, select  Screen #1  or  Screen #2 , depending on which screen it has opened in.   

Note: You also need to toggle on  Include computer sound  for your students to hear the video.   

Watch a step-by-step guide on how to use presenter mode in class teams: 

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Presenter Modes in Microsoft Teams Meetings

This article applies to: Microsoft Teams

Teams meetings offer presenters the option to appear in the same main meeting window as their presentation or screen share. Called Presenter Modes, they can be used to display:

• Standout : The presentation is full screen, and the presenter is in the lower right)
• Side-by-side : The presentation and presenter are each in their own window, with the presenter to the right)
• Reporter : The presenter is in the lower right over a full-screen virtual background, and the presentation appears in a window to the left.

To learn more, see how the modes look, or find out how to launch a presenter mode, visit Microsoft's  Engage your audience with presenter modes.

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Presenter modes in microsoft teams meetings.

Add style to your next presentation with new presenter modes in Microsoft Teams meetings. Presenter modes enable you to customize how content and your video feed appear together during a meeting. You can now use new presenter modes:

• Reporter  places content above your shoulder just like a news story.
• Side-by-side  displays your video feed next to your content.
• We’ve had  standout  for a while, which shows your video feed as a silhouette in front of the shared content.

New Presenter modes allow you to customize how your video feed and content appear together. Reporter places content above your shoulder just like a news story. Side-by-side displays your video feed next to your content.​​​​​​​ Standout shows your video feed as a silhouette in front of the shared content. Note: presenter modes are not yet available with PowerPoint Live, but will be soon.

To turn use a presenter mode during your meeting:

• Turn on your video.
• Select the  Share  icon from the meeting controls.
• Select one of the  Presenter mode  icons to choose your mode.
• Share your screen or a window.

A small pop-up window will appear, allowing you to see the attendee view.

​​​​​​​If you’re including a video with your presentation, you’ll want attendees to be able to hear it. After selecting the  Share content  icon, toggle the option to  Include computer sound  to  on  before sharing. This will ensure any sounds played by your device—including video audio—will be included with the presentation.

To learn more check out this Microsoft Support Document .

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Using Presenter Modes When Sharing in a Teams Meeting

The Share Content panel appears with four presenter modes, as described in the sections that follow.

Pick a mode. Then select either your whole screen, a specific window, Microsoft whiteboard, or PowerPoint Live to begin sharing. For Standout Mode, Side-by-side Mode and Reporter Mode, a smaller preview window shows you what your participants see as you are presenting. If you close this preview window and you want it back, you must restart sharing using one of the three video feed presenter modes.

Content Only Mode

Standout Mode

Side-by-side Mode

Reporter Mode

Apr 6, 2021

Try presenting in Teams meetings from PowerPoint

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Hello Office Insiders, I’m Lishan Yu, a program manager on the PowerPoint team. You might have heard that we announced the PowerPoint Live in Teams feature at Microsoft Ignite last month. Today, I’m excited to show you how to check out this new experience, and start presenting in Teams meetings from PowerPoint.

Presenting in Teams meetings

Presenting in a meeting used to be as simple as clicking Slide Show in your PowerPoint deck. Nowadays, even though you may not be in the same room as your audience, we believe your flow to present should be as easy and intuitive – clicking the Present in Teams button in PowerPoint is the only step you need to take to present the deck in your Teams meeting!

How it works

Give the feature a try next time you need to present in a Teams meetings:

• Join a Teams meeting or an ad-hoc Teams call.
• Open your presentation in PowerPoint for Windows.
• Click the Present in Teams button in the top right corner.

Scenarios to try

Ready to take the PowerPoint Live feature for a spin? Try some of the scenarios below.

As a presenter :

• After clicking the Present in Teams button in PowerPoint, notice that you can see both the chat and your content at the same time in Teams (and don’t feel like you’re missing out on the discussion).
• Take advantage of features like grid review and slide notes to present more effectively.

As an audience member :

• If you joined late, move back through the deck and quickly catch up without having to ask the presenter to stop and recap what was already shared.
• Interact with and experience the richness of the content being presented such as better video quality, live web links, and more.
• Make any adjustments you need to more fully enjoy the presentation (i.e., use high-contrast mode).

Requirements

In order to try out the feature, you will need to:

• Have the latest Teams desktop app installed.
• Store the presentation on OneDrive for Business or SharePoint.
• Join a Teams meeting before clicking the Present in Teams button in PowerPoint for Windows.
• Be using an Office 365 E3/A3, Office 365 E5/A5, or Microsoft 365 for Government license. 

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This feature is rolling out over the next several days to Insiders running Beta Channel Version 2104 (Build 13926.20000) and later.

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• Respond to this post or tweet at @OfficeInsider .

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5 Ways to Keep Microsoft Teams Status Green All the Time

Atish is a seasoned tech enthusiast fueled by caffeine and a Computer Science engineering degree. He stumbled into the blogging world in 2015 and hasn't looked back. Over 2000+ articles later, his work has been featured on sites like Gizbot, Firstpost, PhoneArena, GSMArena, and IBTimes. At GT, he's your go-to guy for how-tos, invaluable tips, and troubleshooting guides that actually work. He's also an SEO and digital marketing whiz and content strategist, so his tech takes are always on point and ethical.

Microsoft Teams has become a staple for many businesses and organizations, especially in the remote work culture. However, sometimes it can be frustrating when the platform marks you as Away when you’re actively using it. In this article, we’ll show you how to keep Microsoft Teams status green all the time and avoid being marked as Away.

Now, you might be wondering, what are Microsoft Teams status options, and why does Microsoft Teams show Away? Well, Microsoft Teams provides several status options that you can set to indicate your availability to your team, such as Available, Busy, Away, and more.

The platform automatically sets your status as Away if you’ve been inactive on the app for a certain period, which can be frustrating if you’re working on something else on your computer. But don’t worry; we’ve got you covered. Let’s begin.

1. Prevent Your PC or Mac From Going to Sleep

The most common yet easiest way to keep your Teams status active is to change the power settings and ensure your Windows or Mac machine never sleeps. Here’s how to do it.

Step 1 : Press the Windows key on your keyboard, type Settings , and click Open.

Step 2 : Under System, go to ‘Power & battery.’

Step 3 : Select ‘Screen and sleep’ from the Power section.

Step 4 : From the drop-down, adjust when you want your system to sleep when plugged in and on the battery.

That’s it. You changed the sleep settings on Windows , so your PC will not go to sleep, apparently keeping your Teams status active. If you are on a Mac, continue reading.

Step 1 : Press Command + Space on your keyboard, type  System Settings , and press the return key. This will open System Settings.

Step 2 : On the left pane, select Lock Screen.

Step 3 : Under Lock Screen settings, adjust when you want your system to sleep – when plugged in and on the battery. 

With this, you keep your status active on Teams. That said, you can also use other methods mentioned in our article on  quick ways to stop Mac from sleeping .

2. Manually Keep Your Status Active on Teams

Rather than waiting for Windows or Mac to change your availability status, you can set it manually in Microsoft Teams and keep it running without worrying about sleep or other settings.

On Windows or Mac

Step 1 : Launch Microsoft Team depending on your operating system. 

Note : For demonstration purposes, we are going with Mac.

Step 2 : Once launched, click on your profile picture at the top right corner of your screen.

Step 3 : Click on the Availability option.

Step 4 : In the drop-down menu, select (green) Available. 

That’s it. You have set yourself available, allowing others to see you active even when you’re not working or are away from your computer. 

On Android or iOS

The steps are the same for both Android and iOS. However, for the sake of demonstration, we will go with Android. 

Step 1 : Launch Teams on your device, and from the home page, tap on your profile in the top-left corner.

Step 2 : In the sidebar, tap Offline or the option below your account name. From the drop-down, select the Available option. 

There you have it. You have successfully changed your availability setting, keeping Microsoft Teams’ status green even when you are not working.

If you don’t want to hang on to the availability thread, you can change the status message to make it more inclusive. Move to the next method.

3. Use a Status Message

Status messages on Teams appear next to users’ profile pictures. It is an excellent way for others to know what you are doing and to share information about your availability, status, or current activity. 

It is important to note that you only need to choose one way to set the status message, i.e., either on Windows, Mac, Android, or iOS devices. The settings or changes you made will get automatically synced across all the devices you are logged in with the same account.

The steps are the same for both Windows and Mac. However, for the sake of demonstration, we will go with Mac. Follow the instructions below.

Step 1 : Open Microsoft Teams on your Windows or Mac computer.

Step 2 : Once launched, click on your profile picture at the top right corner.

Step 3 : Click on the ‘Set status message.’

Step 4 : Type the note you want to send when someone messages you, then tick the box ‘Show when people message me.’

Step 5 : Under ‘Clear status message after,’ set the message’s duration to appear. 

Step 6 : Finally, click Done.

There you have it. A status message will appear when a message is delivered to you, and the user can also see the message appear on your profile. You can set the same on your Teams mobile app; keep reading.

Step 1 : Launch Teams on your Android or iOS device and tap on your profile picture in the top-left corner.

Step 2 : From the sidebar, tap on the ‘Set status message.’ Type and set your status message on the next screen under the text box.

Step 3 :   Toggle on the option ‘Show when people message me.’ And right next to the Clear after option, select a time after which you want the message to disappear. 

Step 4 : Finally, tap the checkmark in the upper right corner. 

There you go. You have set your status message on your Teams mobile app. 

4. Host a Private Meeting

This is one of the most reliable options in the list of methods mentioned in this article and will allow you to keep your status active on Teams all the time. We will host a false private meeting that prevents Teams from being inactive until the meeting ends. This allows you to look active even during your absence.

On Windows/Mac

Step 1 : Open the Microsoft Teams app on your Windows or Mac machine.

Step 2 : From the sidebar, go to Meet.

Step 3 : Under Meet, click on Meet now or Meet later, depending on your absence. 

Note : You can also use Calendar to schedule a meeting during your unavailability.

Once the meeting is set, join it, and don’t worry about staying active on Teams. This can also be done using a mobile device; continue reading.

On Android/iOS

Step 2 : From the sidebar, tap on Calendar. In the Calendar screen, select Meet in the top right corner.

Step 3 : Under the Instant meeting bottom sheet, tap Start meeting. 

Note : Ensure to set the necessary parameters under Meeting options . Also, use the calendar to schedule the meeting at the time of your unavailability.

There you go. You have efficiently set your availability to stay green even in your absence. If this method is too much for you, the next method should do the job.

5. Use a Mouse Jiggler

Before we begin, what is a mouse jiggler, you may ask? Mouse jiggler applications automatically move your mouse cursor periodically to prevent your computer from falling asleep or locking due to inactivity. It simulates mouse activity, which tricks your computer into thinking someone is actively using it. 

While many third-party software are available, we recommend using Move Mouse for Windows and Jiggler for Mac. They help you stay active and ensure that your status is not set to inactive or away. Moreover, by keeping your computer awake and active, you can continue to receive notifications and messages on Teams. The best part is that the software highlighted above are easy to install and use. 

If we have missed addressing any queries above, check out the FAQ section below.

FAQs on Microsoft Teams Status

Teams status changes automatically to yellow after five minutes of inactivity on the computer or the Teams mobile application. However, you can set yellow manually. It will remain yellow until you change it manually or start interacting with the computer or Teams application.

Microsoft Teams allows some administrative tracking and reporting, such as meeting attendance and chat usage for analytics purposes. It’s important to note that any tracking or monitoring should be done in accordance with company policies and privacy laws.

Microsoft Teams’ status is generally accurate but sometimes inaccurate due to technical issues or delays in updating the status. Additionally, there may be delays in synchronizing the status across different devices or platforms.

Hack to Always Stay Online

Knowing how to keep Microsoft Teams status green all the time is essential to ensuring that you and your team are always in sync and working efficiently. So try some of these tips today and see how they can improve your collaboration. You may also want to read how to remove Microsoft Teams meetings from Outlook invites .

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Last updated on 11 December, 2023

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• How to Login
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Change your background in Microsoft Teams meetings

If you want to change what appears behind you in your video meeting or call, you can either blur your background, replace it entirely with any image you want, or use Teams virtual background template . And with a Teams Premium license, you can change your Teams meeting background to a branded logo or image specific to your company.

Note:  Blurring or replacing your background might not prevent sensitive information from being visible to other people in the call or meeting.

Change your background before a meeting starts

Your background will persist in all your meetings and calls until you change it again.

Select a Teams background to apply it to your video feed, or upload and apply your own. 

To use an image of your own, select More video effects >  Add new  and then select one to upload from your computer. Make sure it's a .JPG, .PNG, or .BMP file.

To turn off background effects, select None  .

Note:  If you don't see this option in the menu, the feature might not be available on your device.

Change your background during a meeting

Select Preview to see how your chosen background looks before you apply it, and then select Apply .

Linux users aren't able to use this feature.

Background effects won't be available to you if you're using Teams through optimized virtual desktop infrastructure (VDI).

Use AI to decorate your background in a meeting

Take advantage of the new AI-generated Decorate effect in Teams to further personalize your backgrounds. There are five options to choose from:

Clean up : Tidies up your surroundings, removing clutter and creating a more streamlined and minimalistic aesthetic.

Fancy : Incorporates lavish and elegant decorative elements, like wallpaper, candles, and chandeliers.

Greenhouse : Adds plants and greenery into your space.

Celebration : Includes festive decorations like balloons, streamers, and lighting.

Surprise me : Cycles through a variety of styles and themes to transform your space, including 2D animation, underwater, a block-style design reminiscent of Minecraft, and a space shuttle theme.

To turn on this feature, follow the same steps as noted above to change your background either before or during the meeting. 

Once in the video effects menu, select  Decorate .

If your camera is currently on, it will be turned off while you choose a new background. Select Start when prompted to turn off the camera and see your options.

Once you've chosen one of the five themes, select Generate to preview a few options.

If you want to see more choices, select Generate more . You can also select a different theme before generating more. Your previously generated option will still remain available.

Once you've found one you like, select Apply and turn on video .

Select Blur to blur your background. You'll appear nice and clear while everything behind you is subtly concealed. You can also replace your background with one of the images provided, or with one of your own choosing. To use an image of your own, select the plus sign and then select one to upload from your device. Make sure it's a .JPG, .PNG, or .BMP file.

Select Done .

Your new background will persist in all your meetings and calls until you change it again.

To turn off background effects, select  None .

Change your background during a meeting or call

Android requirements.

To change your background, your Android device must have the following:

Teams mobile app for Android (version 1416/1.0.0.2021143402 or later)

Android version 10 or later

Qualcomm Adreno 610 or later

Arm Mali-G71 or later

Arm Mali-T720 or later

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