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How to Write an Essay in APA Format

Kendra Cherry, MS, is a psychosocial rehabilitation specialist, psychology educator, and author of the "Everything Psychology Book."

Emily is a board-certified science editor who has worked with top digital publishing brands like Voices for Biodiversity, Study.com, GoodTherapy, Vox, and Verywell.

What Is APA Format?

Apa essay format basics.

• Steps to Follow

Frequently Asked Questions

If your instructor has asked you to write an APA format essay, it might at first seem like a daunting task, especially if you are accustomed to using another style such as MLA or Chicago. But you can master the rules of APA essay format, too.

An essay is one type of paper that can be written in APA format; others include lab reports, experimental reports, and case studies. Before you begin, familiarize yourself with some of the basic guidelines for writing a paper in APA format. Of course, it will also be important to follow any other formatting instructions that are part of your assignment.

How do you write an essay in APA format? The basic elements you need to include are:

• A title page
• An abstract
• An introduction, main body, and conclusion
• A reference section
• Proper APA formatting with regard to margins, layout, spacing, titles, and indentations

This article discusses how to write an essay in APA format, including the basic steps you should follow and tips for how to get started.

Whether you’re taking an introductory or graduate-level psychology class, chances are strong that you will have to write at least one paper during the course of the semester. In almost every case, you will need to write your paper in APA format, the official publication style of the American Psychological Association . It is also used for academic journals.

Such rules are generally the same whether you are writing a high school essay, college essay, or professional essay for publication.

APA format is used in a range of disciplines including psychology , education, and other social sciences. The format dictates presentation elements of your paper including spacing, margins, and how the content is structured.

Most instructors and publication editors have strict guidelines when it comes to how your format your writing. Not only does adhering to APA format allow readers to know what to expect from your paper, but it also means that your work will not lose critical points over minor formatting errors. 

While the formatting requirements for your paper might vary depending on your instructor's directions, writing APA essay format means you will most likely need to include a title page, abstract, introduction, body, conclusion, and reference sections.

Your APA format essay should have a title page . This title page should include the title of your paper, your name, and your school affiliation. In some instances, your teacher might require additional information such as the course title, instructor name, and the date.

• The title of your paper should be concise and clearly describe what your paper is about.
• Your title can extend to two lines, but it should be no longer than 12 words.

An abstract is a brief summary of your paper that immediately follows the title page. It is not required for student papers, according to APA style. However, your instructor may request one.

If you include an abstract , it should be no more than 100 to 200 words, although this may vary depending upon the instructor requirements.

Your essay should also include a reference list with all of the sources that were cited in your essay,

• The reference section is located at the end of your paper.
• References should be listed alphabetically by the last name of the author.
• References should be double-spaced.
• Any source that is cited in your paper should be included in your reference section.

When writing in APA essay format, the text will include the actual essay itself: The introduction, body, and conclusion.

• There should be uniform margins of at least one inch at the top, bottom, left, and right sides of your essay.
• The text should be in Times New Roman size 12 font or another serif typeface that is easily readable.
• Your paper should be double-spaced.
• Every page should include a page number in the top right corner.
• The first word of each paragraph in your paper should be indented one-half inch.

For professional papers (usually not student papers), every page of the essay also includes a running head at the top left. The running head is a shortened form of the title, often the first few words, and should be no more than 50 characters (including spaces).

Steps to a Successful APA Format Essay

In addition to ensuring that you cite your sources properly and present information according to the rules of APA style, there are a number of things you can do to make the writing process a little bit easier.

Choose a Topic

Start by choosing a good topic to write about. Ideally, you want to select a subject that is specific enough to let you fully research and explore the topic, but not so specific that you have a hard time finding sources of information.

If you choose something too specific, you may find yourself with not enough to write about. If you choose something too general, you might find yourself overwhelmed with information.

Research Your Topic

Start doing research as early as possible. Begin by looking at some basic books and articles on your topic to help develop it further. What is the question you are going to answer with your essay? What approach will you take to the topic?

Once you are more familiar with the subject, create a preliminary source list of potential books, articles, essays, and studies that you may end up using in your essay.

Remember, any source used in your essay must be included in your reference section. Conversely, any source listed in your references must be cited somewhere in the body of your paper.

Write Your Rough Draft

With research in hand, you are ready to begin. Some people like to create an outline to organize their argument prior to drafting. You may want to start with a very rough outline, and then add details.

Once you have a detailed outline, the next step is to translate it from notes to complete sentences and paragraphs. Remember, this is a first draft. It doesn't have to be perfect.

As you write your paper in APA essay format, be sure to keep careful track of the sources that you cite.

How do you start an APA paper? Your paper should begin with an introduction that includes a thesis statement that presents your main ideas, points, or arguments. Your introduction should start on the third page of your paper (after the title page and abstract). The title of your paper should be centered, bolded, and typed in title case at the top of the page.

Review and Revise

After you have prepared a rough draft of your essay, it's time to revise, review, and prepare your final draft. In addition to making sure that your writing is cohesive and supported by your sources, you should also check carefully for typos, grammar errors, and possible formatting mistakes.

When citing information or quotations taken from an interview, APA format requires that you cite the source, how the information was collected, and the date of the interview. They should not be included in the reference section, however, because they are not something that can be located by a reader in any published source or searchable database.

Instead, the information should be cited parenthetically in the main body of the text. For example: “There was an increase in the number of college students who screened positive for depression/anxiety” (R. Heathfield, personal communication, May 9, 2021).

If the essay is in a chapter of a book, edited collection, or anthology, APA format states that you should cite the last name, first name, title of essay, title of collection, publisher, year, and page range. For example: Smith, John, "The Light House," A Book of Poems , editing by Peter Roberts, Allworth Press, 2005, pp. 20-25.

According to APA format, a two-part essay is formatted the same as an essay, however, you'll need to create two title pages.

If you're including a short direct quote in your APA-format essay, you will need to cite the author, year of publication, and page number (p.) or page number span (pp.). Quotations longer than 40 words should omit the quotation marks and be put in the text using block quotation formatting, on its own line and indented 1/2 inch from the left margin.

The cover page or "title page" in APA essay format should always include the title of your paper, your name, and school affiliation as well as the course title, instructor name, and date, if requested by your teacher.

Nagda S.  How to write a scientific abstract.   J Indian Prosthodont Soc.  2013;13(3):382-383. doi:10.1007/s13191-013-0299-x

American Psychological Association.  Publication Manual of the American Psychological Association  (7th ed.). Washington DC: The American Psychological Association; 2019.

By Kendra Cherry, MSEd Kendra Cherry, MS, is a psychosocial rehabilitation specialist, psychology educator, and author of the "Everything Psychology Book."

How to Write a Descriptive Essay

Working on a descriptive essay is like handing your reader a pair of magical glasses – it allows them to see, feel, and experience what you're describing. It's not just about listing facts – it's about immersing your reader in a sensory adventure. Fun fact: Studies show that our brains respond to vivid imagery as if we're actually experiencing the described scene. So, by painting a detailed picture with your words, you're not just telling a story – you're triggering a sensory response in your reader's brain, making the whole experience more memorable and engaging. It's like turning your essay into a mini-vacation for your reader's mind. In this article, students who haven’t delegated their tasks to essay writers yet will find a detailed explanation of descriptive writing with the definition, tips, and examples. Stay tuned!

What Is a Descriptive Essay

A descriptive essay is a form of writing that employs vivid language and sensory details to create a vivid picture or experience for the reader. Unlike other types of essays that may focus on analyzing, persuading, or narrating, the primary goal of this type of an essay is to paint a compelling and detailed picture in the reader's mind. It often involves the writer using descriptive words, metaphors, and other literary devices to convey a sensory experience, allowing the reader to visualize, feel, hear, smell, and taste what is being described. The purpose is to evoke a strong emotional response and engage the reader's imagination, making them feel like they are part of the depicted scene or moment.

In a descriptive essay, the writer carefully selects and organizes details to convey a specific impression or mood. The subject matter can range from a personal experience to observing a place, event, or object. The effectiveness lies in the writer's ability to create a vivid and immersive experience, enabling the reader to connect with the described subject on a deeper level. Ultimately, a well-executed descriptive essay leaves a lasting impression by bringing words to life and making the reader experience the depicted elements in a tangible and memorable way. You can also consult a reflection paper example for additional writing hints.

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Description vs. Descriptive Essay

Description and descriptive essays are related concepts, but they differ in scope and form. Description is a broader term that refers to the act of detailing the characteristics or features of something, someone, or a specific situation. It can be a component of various types of writing, not limited to essays. Description can be found in narratives, expository writing, and even technical or scientific writing, where clarity and precision in detailing are crucial. In essence, description is a tool used in writing to enhance understanding and create a vivid mental image.

On the other hand, a descriptive essay is a specific genre of writing that focuses entirely on painting a comprehensive and detailed picture using descriptive language. It is a more concentrated form of expression, where the writer's primary objective is to engage the reader's senses and emotions. Our custom writers suggest that a descriptive essay typically centers around a particular theme, experience, or subject, and it employs vivid imagery, figurative language, and sensory details to create a captivating narrative. Unlike a simple description, a descriptive essay has a more structured and narrative-oriented format, often with an introduction, body paragraphs, and a conclusion.

What to Describe in Your Essay

In a descriptive essay, you have the opportunity to portray a particular subject vividly, and the key is to engage the reader's senses and imagination. Here are some ideas on what you can describe:

• Scenic Locations. Transport your reader to a specific place – a serene beach, a bustling city street, a lush forest, or an ancient castle. Describe the sights, sounds, smells, and feelings associated with that location.
• Memorable Experiences. Share a personal experience that left a lasting impression on you. It could be a significant event, a life-changing moment, or even a routine activity that holds special meaning.
• People. Describe a person who has had a profound impact on your life or someone you find intriguing. Focus not only on their physical appearance but also on their personality, quirks, and the emotions they evoke.
• Objects. Choose a specific object, whether it's a cherished possession, a historical artifact, or something mundane yet interesting. Explore its significance and how it makes you feel.
• Seasons and Weather. Capture the essence of a particular season or weather condition. Whether it's the warmth of a summer day, the crispness of autumn, or the sound of raindrops on a window – make the reader feel the atmosphere.
• Animals or Pets. Bring to life a beloved pet or an encounter with a fascinating animal. Describe their appearance, behavior, and the emotions they evoke in you.
• Cultural Events. Attend a cultural event, festival, or celebration, and describe the vibrant colors, sounds, and traditions. Explore how these events make you feel and their cultural significance.
• Art and Creativity. Choose a piece of art, a sculpture, or a creative work that captivates you. Dive into the details, uncovering the emotions it evokes and its impact on your perception.

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Two Approaches to Writing a Descriptive Essay

There are generally two primary approaches to writing a descriptive essay, each emphasizing a different aspect of the subject. These approaches help shape the overall tone and purpose of the essay:

Objective Approach. In the objective approach, the writer strives to provide a detailed and accurate portrayal of the subject without injecting personal emotions or opinions. This method is often employed in academic and technical writing. The focus is on presenting an unbiased, factual description that allows readers to form their own opinions. For example, if describing a historical monument, the writer would focus on architectural details, historical context, and other observable features without interjecting personal feelings.

Subjective Approach. Conversely, the subjective approach encourages the writer to infuse personal experiences, emotions, and opinions into the description. This approach is often used in creative writing, personal narratives, or essays that aim to evoke specific emotions in the reader. When using a subjective approach, the writer might vividly describe how the subject makes them feel, drawing on personal memories and sensory experiences. For instance, if describing a favorite childhood place, the writer might delve into nostalgic emotions and memories associated with that location.

The choice between these approaches depends on the writer's goals and the intended impact on the reader. Some essays may even blend elements of both approaches, providing factual details while also conveying the writer's emotional connection to the subject. The key is to be intentional in choosing the approach that best serves the purpose of the descriptive essay. Or, you can buy cheap essay to avoid the trouble now and save valuable free time.

Descriptive Essay Topics

Choosing topics for descriptive essay can greatly benefit students by helping them improve their writing skills and unleash their creativity. These assignments allow students to dive deep into a subject and practice using colorful language, vivid descriptions, and creative imagery. By focusing on details, students learn to observe the world around them more closely and appreciate the nuances of their surroundings. 

Exploring various topics also allows students to expand their knowledge and understanding of different cultures, experiences, and environments, fostering empathy and a broader perspective. In essence, descriptive essay topics provide students with a valuable opportunity to develop their writing abilities while gaining a deeper appreciation for the power of language and observation.

• A day at the beach.
• My favorite childhood memory.
• The cozy corner of my room.
• A rainy day in the park.
• The bustling farmer's market.
• An unforgettable family gathering.
• The charming old bookstore.
• My pet's quirky habits.
• The perfect pizza slice.
• Sunrise over the city.
• A peaceful forest glade.
• The hectic school cafeteria.
• A quiet Sunday morning.
• Exploring a hidden trail.
• The enchanting winter wonderland.
• The lively street fair.
• Inside Grandma's kitchen.
• A colorful autumn day.
• My favorite room in the house.
• The first day of school.
• A historic landmark in my town.
• Sunset on the lakeshore.
• The adorable neighborhood coffee shop.
• A vibrant street art mural.
• My most comfortable outfit.
• The quaint village square.
• A walk through the botanical garden.
• The excitement of a carnival.
• A quirky antique shop.
• Sunday afternoon picnic.

If you need more ideas, consult our guide on narrative essay topics .

Descriptive Essay Outline

An outline for a descriptive essay serves as a roadmap for organizing and structuring the content of your essay to ensure a coherent and engaging narrative. Here's a simple breakdown of the typical components of a descriptive essay outline:

Descriptive Essay Introduction

• Hook. Begin with a captivating opening sentence to grab the reader's attention.
• Thesis Statement. Clearly state the main idea or purpose of your essay.

Body Paragraphs (usually three to four)

• Topic Sentence. Start each paragraph with a clear topic sentence that introduces the main point.
• Details and Descriptions. Elaborate on the topic sentence by providing vivid and specific details, using sensory language to engage the reader's senses.
• Transitions. Use smooth transitions between paragraphs to maintain the flow of the essay.
• Restate Thesis. Recap the main idea of the essay without introducing new information.
• Summarize Key Points. Briefly revisit the main details discussed in the body paragraphs.
• Closing Statement. End with a concluding thought that leaves a lasting impression or provokes further reflection.

Review and Revise

• Check for Consistency. Ensure that your descriptions are consistent and align with the overall theme.
• Grammar and Style. Review your essay for grammatical errors and refine your writing style.
• Peer Review. If possible, seek feedback from others to gain different perspectives on your essay.

Remember, this is a flexible descriptive essay writing framework, and the number of body paragraphs can vary based on the specific requirements of your assignment. The key to how to write a descriptive essay is to maintain a logical and organized structure that guides the reader through a rich and immersive experience of the subject you're describing.

Stages of Writing a Descriptive Essay

Writing a descriptive essay involves several stages, each crucial to the development of a vivid and engaging narrative. Here's an overview of the key stages:

• Choose a Topic. Select a subject that is meaningful, interesting, and conducive to detailed description.
• Brainstorming. Generate ideas related to the chosen topic, jotting down sensory details, emotions, and specific experiences associated with it.
• Thesis Statement. Develop a clear thesis statement that conveys the main purpose or impression you want to leave with your readers.
• Introduction. Craft an engaging introduction that hooks the reader and includes the thesis statement.
• Body Paragraphs. Develop each paragraph around a specific aspect of your topic, providing detailed descriptions and utilizing sensory language.
• Organization. Arrange your paragraphs logically, using a chronological, spatial, or thematic structure to guide the reader through the experience.
• Transition Sentences. Use transitional sentences to ensure a smooth flow between paragraphs and ideas.
• Content Review. Evaluate the effectiveness of your descriptions, ensuring they contribute to the overall theme and purpose of the essay.
• Clarity and Coherence. Check for clarity and coherence in your writing, ensuring that readers can follow your narrative easily.
• Sensory Language. Enhance the use of sensory language, making sure that your descriptions evoke vivid images and engage the reader's senses.
• Thesis Refinement. Fine-tune your thesis statement to reflect any adjustments made during the drafting process.

Editing and Proofreading

• Grammar and Punctuation. Review your essay for grammatical errors, punctuation issues, and proper sentence structure.
• Consistency. Check for consistency in tense, point of view, and overall writing style.
• Word Choice. Ensure that your vocabulary is precise and contributes to the richness of your descriptions.
• Final Check. Conduct a final proofread to catch any remaining errors, typos, or formatting issues.
• Peer Review. If possible, seek feedback from peers or instructors to gain additional perspectives on your essay.
• Structure. Ensure your essay has a clear structure with an introduction, body paragraphs, and a conclusion.
• Font and Font Size. Adhere to any specific formatting guidelines provided by your instructor, including font type and size.
• Margins and Spacing. Check and adjust margins and line spacing according to the formatting requirements.
• Title and Headings. If required, include a title and headings, making sure they are appropriately formatted.
• Citations. If using sources, ensure proper descriptive essay format according to the citation style (APA, MLA, etc.).

By following these stages, you can systematically develop and refine your essay, creating a compelling and immersive experience for your readers.

Descriptive Essay Examples

A descriptive essay example is like a practical guide for students, showing them how to write in a way that really grabs people's attention. They help students see how to use colorful language and organize their thoughts. By looking at the examples, students can understand how to make their writing more engaging and bring their ideas to life. They also inspire students to get creative and find their own unique style. Examples are like a roadmap, navigating students who google ‘ do my homework ’ through the writing world and making them more confident and expressive communicators.

Example 1: "A Tranquil Morning at Sunrise Cove"

This descriptive essay paints a vivid picture of the enchanting Sunrise Cove, capturing the serene and captivating atmosphere that unfolds during the early morning hours. From the magical transformation of the landscape bathed in the warm hues of dawn to the melodic symphony of nature's sounds, the cove emerges as a tranquil haven untouched by the hustle and bustle of modern life. Beyond its picturesque beauty, Sunrise Cove provides a space for introspection and reflection, inviting visitors to immerse themselves in the peaceful ambiance and find solace in the quietude of the moment. Ultimately, the essay celebrates the profound beauty and respite offered by this hidden sanctuary as the sun continues its journey across the sky, leaving the cove awash in warmth and tranquility.

Example 2: "The Enchanting Serenity of Moonlit Beaches"

This descriptive essay explores the enchanting beauty of moonlit beaches. It vividly depicts the scene of a beach illuminated by the soft glow of the moon, emphasizing the visual, auditory, and emotional elements that contribute to its allure. The essay is structured into three main paragraphs: the silvered canvas, the symphony of silence, and a tapestry of emotions. Each paragraph delves into a specific aspect of the moonlit beach experience, from the shimmering reflections on the sand and water to the peaceful silence that reigns during the night and, finally, the emotional resonance that the scene evokes. The overall theme highlights the transformative and serene nature of moonlit beaches, portraying them as a timeless sanctuary for introspection and contemplation.

Learning how to compose descriptive essays is a powerful tool that empowers students to express themselves vividly, sharpen their observational abilities, and communicate with precision. The ability to create a sensory-rich experience on paper not only enhances academic performance but also cultivates a lifelong skill set essential for effective communication in various aspects of life.

They encourage students to delve into their surroundings, tap into their creativity, and paint a detailed picture with words. The process of carefully selecting and arranging descriptive details not only refines their writing abilities but also hones their critical thinking skills. As students engage in this form of expression, they learn to appreciate the nuances of language, fostering a deeper connection to the written word. Need help with this assignment? Use our descriptive essay writing service right now!

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Writing Center APA Paper Formatting: APA Paper Formatting

Apa paper formatting.

APA provides guidelines for how to format academic essays. Be sure to follow the guidelines below when submitting your papers.

APA Formatting Videos

APA Paper Formatting | Microsoft Word

APA Formatting Rules

Paper guidelines.

• Use 1-inch margins.
• Double-space the entire document
• 12-point Times New Roman
• 11-point Georgia
• 11-point Calibri
• 11-point Arial
• 10-point Lucida Sans Unicode
• The title of the paper should be the first line of the page after the title page. The title should be centered and bolded, with major words capitalized.
• Indent all paragraphs. Make sure there are no extra line between paragraphs.

Paper Sections

Papers written in APA style typically include a title page, the body of your essay, and a references page. Depending on your assignment, you may also need to include an abstract and appendices. These sections should appear in the following order:

• Body of the essay
• Appendices*

*Only include these if required by your instructor or the assignment.

• The first page of your document should be the title page.
• Insert page numbers at the top of every page in the header. Page numbers should be aligned with the right margin.
• The title should be bolded, and all major words should be capitalized.
• The title should be on its own line. There should be a blank line between the title of your paper and your name.
• Student Name
• Colorado State University Global
• Course Code: Course Name

An abstract should only be included in your essay if it is required in the assignment guidelines or by your instructor.

An abstract is a brief summary (typically 150-250 words) that appears at the beginning of an academic journal article. Sometimes, an abstract is required in more complex graduate-level writing, like research papers. Abstracts are intended to provide a quick overview of a text so that a reader can skim the abstract and determine right away if the source/text is relevant to their research. If you need to include an abstract in your assignment, write the abstract after you finish writing your essay because it’s easier to summarize your ideas once you’ve already written them.

To format the abstract:

• The abstract should appear on its own page, after the title page and before the beginning of your essay.
• The word “Abstract” should be centered at the top of the page, without any additional formatting.
• Make sure that your abstract is double-spaced and in the same font and font size as the rest of the paper.
• Do not indent the first line of your abstract; it should be aligned with the left margin.

For more information, see our Header document .

• Use a page break to create a new page. The word References should be centered at the top.
• List your references in alphabetical order.
• Each reference should be double-spaced.
• The first line of each reference should be aligned with the left margin. Each subsequent line of the reference should have a hanging indent.

An appendix or appendices should only be included in your essay if it is required in the assignment guidelines or by your instructor. An appendix is information that is not essential to your paper but is included for your reader to reference if desired. As such, the appendix goes at the end of your essay after the references page.

Depending on how many items you want to include, you might need more than one appendix. Each appendix will go on its own page. For example, if you have 3 charts, each chart would go on its own page: the first would be Appendix A, the second would be Appendix B, etc.

To format the appendix:

• Appendices should come after the references page.
• Each item you want to include as an appendix should be on its own page:
• The appendix should be on its own page after the references. The word “Appendix” will be bolded and centered at the top of the page.
• On the line after the appendix label, include a descriptive title for the appendix (ex: Quarterly Profits for ABC Company). The title should be bolded and centered.
• The image, chart, text, etc. should be below the title for the appendix.

Any outside source material included in your appendix should have a corresponding reference on your references page. All appendices must be mentioned in the body of your essay. When referring to the appendix in the body of your essay, write the phrase “see Appendix A” in parentheses. For example: To better understand the financial situation of ABC Company, it is worth examining the increase in profits between 2016 and 2019 (see Appendix A).

APA Template Paper

Note: This template may not translate appropriately in some products. Please be sure the paper you submit adheres to APA formatting standards.

APA Paper Setup Guide

This guide comes from the official APA website, and can help you format your paper.

APA Title Page Guide

This guide from the official APA website can help you setup your paper title page.

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Home / Guides / Citation Guides / APA Format

APA Format for Students & Researchers

In this guide, students and researchers can learn the basics of creating a properly formatted research paper according to APA guidelines.

It includes information on how to conceptualize, outline, and format the basic structure of your paper, as well as practical tips on spelling, abbreviation, punctuation, and more. The guide concludes with a complete sample paper as well as a final checklist that writers can use to prepare their work for submission.

APA Paper Formatting Basics

• All text should be double-spaced
• Use one-inch margins on all sides
• All paragraphs in the body are indented
• Make sure that the title is centered on the page with your name and school/institution underneath
• Use 12-point font throughout
• All pages should be numbered in the upper right hand corner
• The manual recommends using one space after most punctuation marks
• A shortened version of the title (“running head”) should be placed in the upper left hand corner

Table of Contents

Here’s a quick rundown of the contents of this guide on how to do APA format.

Information related to writing and organizing your paper:

• Paper and essay categories

General paper length

• Margin sizes
• Title pages
• Running Heads
• APA Outline
• APA Abstract
• The body of papers
• APA headings and subheadings
• Use of graphics (tables and figures)

Writing style tips:

Proper tone.

• Reducing bias and labels
• Abbreviation do’s and don’ts
• Punctuation
• Number rules

Citing Your Sources:

• Citing Sources
• In-text Citations
• Reference Page

Proofing Your Paper:

• Final checklist
• Submitting your project

APA Information:

• What is APA
• APA 7 Updates

What you won’t find in this guide: This guide provides information related to the formatting of your paper, as in guidelines related to spacing, margins, word choice, etc. While it provides a general overview of APA references, it does not provide instructions for how to cite in APA format.

For step-by-step instructions for citing books, journals, how to cite a website in APA format, information on an APA format bibliography, and more, refer to these other EasyBib guides:

• APA citation (general reference guide)
• APA In-text citation
• APA article citation
• APA book citation
• APA citation website

Or, you can use our automatic generator. Our APA formatter helps to build your references for you. Yep, you read that correctly.

Writing and Organizing Your APA Paper in an Effective Way

This section of our guide focuses on proper paper length, how to format headings, spacing, and more! This information can be found in Chapter 2 of the official manual (American Psychological Association, 2020, pp. 29-67).

Categories of papers

Before getting into the nitty-gritty details related to APA research paper format, first determine the type of paper you’re about to embark on creating:

Empirical studies

Empirical studies take data from observations and experiments to generate research reports. It is different from other types of studies in that it isn’t based on theories or ideas, but on actual data.

Literature reviews

These papers analyze another individual’s work or a group of works. The purpose is to gather information about a current issue or problem and to communicate where we are today. It sheds light on issues and attempts to fill those gaps with suggestions for future research and methods.

Theoretical articles

These papers are somewhat similar to a literature reviews in that the author collects, examines, and shares information about a current issue or problem, by using others’ research. It is different from literature reviews in that it attempts to explain or solve a problem by coming up with a new theory. This theory is justified with valid evidence.

Methodological articles

These articles showcase new advances, or modifications to an existing practice, in a scientific method or procedure. The author has data or documentation to prove that their new method, or improvement to a method, is valid. Plenty of evidence is included in this type of article. In addition, the author explains the current method being used in addition to their own findings, in order to allow the reader to understand and modify their own current practices.

Case studies

Case studies present information related an individual, group, or larger set of individuals. These subjects are analyzed for a specific reason and the author reports on the method and conclusions from their study. The author may also make suggestions for future research, create possible theories, and/or determine a solution to a problem.

Since APA style format is used often in science fields, the belief is “less is more.” Make sure you’re able to get your points across in a clear and brief way. Be direct, clear, and professional. Try not to add fluff and unnecessary details into your paper or writing.  This will keep the paper length shorter and more concise.

Margin sizes in APA Format

When it comes to margins, keep them consistent across the left, right, top, and bottom of the page. All four sides should be the same distance from the edge of the paper. It’s recommended to use at least one-inch margins around each side. It’s acceptable to use larger margins, but the margins should never be smaller than an inch.

Title pages in APA Format

The title page, or APA format cover page, is the first page of a paper or essay. Some teachers and professors do not require a title page, but some do. If you’re not sure if you should include one or not, ask your teacher. Some appreciate the page, which clearly displays the writer’s name and the title of the paper.

The APA format title page for student papers includes six main components:

• the title of the APA format paper
• names of all authors
• institutional affiliation
• course number and title
• instructor’s name

Title pages for professional papers  also require a running head; student papers do not.

Some instructors and professional publications also ask for an author’s note. If you’re required or would like to include an author’s note, place it below the institutional affiliation. Examples of information included in an author’s note include an ORCID iD number, a disclosure, and an acknowledgement.

Here are key guidelines to developing your title page:

• The title of the paper should capture the main idea of the essay, but should not contain abbreviations or words that serve no purpose. For example, instead of using the title “A Look at Amphibians From the Past,” title the paper “Amphibians From the Past.” Delete the unnecessary fluff!
• Center the title on the page and place it about 3-4 lines from the top.
• The title should be bolded, in title case, and the same font size as your other page text. Do not underline or italicize the title. Other text on the page should be plain (not bolded , underlined, or italicized ). 
• All text on the title page should be double-spaced. The APA format examples paper below displays proper spacing, so go take a look!
• Do not include any titles in the author’s name such as Dr. or Ms. In contrast, for your instructor’s name, use the form they prefer (e.g., Sagar Parekh, PhD; Dr. Minako Asato; Professor Nathan Ian Brown; etc.).
• The institutional affiliation is the school the author attends or the location where the author conducted the research.

In a hurry? Try the  EasyBib title page maker to easily create a title page for free.

Sample of an APA format title page for a student paper:

Sample of title page for a professional paper:

Running heads in APA Format

The 7th edition of the American Psychological Association Publication Manual (p. 37) states that running heads are not required for student papers unless requested by the instructor. Student papers still need a page number included in the upper right-hand corner of every page. The 6th edition required a running head for student papers, so be sure to confirm with your instructor which edition you should follow. Of note, this guide follows the 7th edition.

Running heads are required for professional papers (e.g., manuscripts submitted for publication). Read on for instructions on how to create them.

Are you wondering what is a “running head”? It’s basically a page header at the top of every page. To make this process easier, set your word processor to automatically add these components onto each page. You may want to look for “Header” in the features.

A running head/page header includes two pieces:

• the title of the paper
• page numbers.

Insert page numbers justified to the right-hand side of the APA format paper (do not put p. or pg. in front of the page numbers).

For all pages of the paper, including the APA format title page, include the “TITLE OF YOUR PAPER” justified to the left in capital letters (i.e., the running head). If your full title is long (over 50 characters), the running head title should be a shortened version.

Preparing outlines in APA Format

Outlines are extremely beneficial as they help writers stay organized, determine the scope of the research that needs to be included, and establish headings and subheadings.

There isn’t an official or recommended “APA format for outline” structure. It is up to the writer (if they choose to make use of an outline) to determine how to organize it and the characters to include. Some writers use a mix of roman numerals, numbers, and uppercase and lowercase letters.

Even though there isn’t a required or recommended APA format for an outline, we encourage writers to make use of one. Who wouldn’t want to put together a rough outline of their project? We promise you, an outline will help you stay on track.

Here’s our version of how APA format for outlines could look:

Don’t forget, if you’re looking for information on APA citation format and other related topics, check out our other comprehensive guides.

How to form an abstract in APA

An APA format abstract (p. 38) is a summary of a scholarly article or scientific study. Scholarly articles and studies are rather lengthy documents, and abstracts allow readers to first determine if they’d like to read an article in its entirety or not.

You may come across abstracts while researching a topic. Many databases display abstracts in the search results and often display them before showing the full text of an article or scientific study. It is important to create a high quality abstract that accurately communicates the purpose and goal of your paper, as readers will determine if it is worthy to continue reading or not.

Are you wondering if you need to create an abstract for your assignment? Usually, student papers do not require an abstract. Abstracts are not typically seen in class assignments, and are usually only included when submitting a paper for publication. Unless your teacher or professor asked for it, you probably don’t need to have one for your class assignment.

If you’re planning on submitting your paper to a journal for publication, first check the journal’s website to learn about abstract and APA paper format requirements.

Here are some helpful suggestions to create a dynamic abstract:

• Abstracts are found on their own page, directly after the title or cover page.
• Professional papers only (not student papers): Include the running head on the top of the page.
• On the first line of the page, center the word “Abstract” (but do not include quotation marks).
• On the following line, write a summary of the key points of your research. Your abstract summary is a way to introduce readers to your research topic, the questions that will be answered, the process you took, and any findings or conclusions you drew. Use concise, brief, informative language. You only have a few sentences to share the summary of your entire document, so be direct with your wording.
• This summary should not be indented, but should be double-spaced and less than 250 words.
• If applicable, help researchers find your work in databases by listing keywords from your paper after your summary. To do this, indent and type Keywords : in italics.  Then list your keywords that stand out in your research. You can also include keyword strings that you think readers will type into the search box.
• Active voice: The subjects reacted to the medication.
• Passive voice: There was a reaction from the subjects taking the medication.
• Instead of evaluating your project in the abstract, simply report what it contains.
• If a large portion of your work includes the extension of someone else’s research, share this in the abstract and include the author’s last name and the year their work was released.

APA format example page:

Here’s an example of an abstract:

Visual design is a critical aspect of any web page or user interface, and its impact on a user’s experience has been studied extensively. Research has shown a positive correlation between a user’s perceived usability and a user’s assessment of visual design. Additionally, perceived web quality, which encompasses visual design, has a positive relationship with both initial and continued consumer purchase intention. However, visual design is often assessed using self-report scale, which are vulnerable to a few pitfalls. Because self-report questionnaires are often reliant on introspection and honesty, it is difficult to confidently rely on self-report questionnaires to make important decisions. This study aims to ensure the validity of a visual design assessment instrument (Visual Aesthetics of Websites Inventory: Short version) by examining its relationship with biometric (variables), like galvanic skin response, pupillometry, and fixation information. Our study looked at participants assessment of a webpage’s visual design, and compared it to their biometric responses while viewing the webpage. Overall, we found that both average fixation duration and pupil dilation differed when participants viewed web pages with lower visual design ratings compared to web pages with a higher visual design rating.

Keywords : usability, visual design, websites, eye tracking, pupillometry, self-report, VisAWI

The body of an APA paper

On the page after the title page (if a student paper) or the abstract (if a professional paper), begin with the body of the paper.

Most papers follow this format:

• At the top of the page, add the page number in the upper right corner of all pages, including the title page.
• On the next line write the title in bold font and center it. Do not underline or italicize it.
• Begin with the introduction and indent the first line of the paragraph. All paragraphs in the body are indented.

Sample body for a student paper:

Most scientific or professional papers have additional sections and guidelines:

• Start with the running head (title + page number). The heading title should be in capital letters. The abstract page should be page 2.
• The introduction presents the problem and premise upon which the research was based. It goes into more detail about this problem than the abstract.
• Begin a new section with the Method and use this word as the subtitle. Bold and center this subtitle. The Method section shows how the study was run and conducted. Be sure to describe the methods through which data was collected.
• Begin a new section with the Results . Bold and center this subtitle. The Results section summarizes your data. Use charts and graphs to display this data.
• Draw conclusions and support how your data led to these conclusions.
• Discuss whether or not your hypothesis was confirmed or not supported by your results.
• Determine the limitations of the study and next steps to improve research for future studies.

Sample body for a professional paper:

Keep in mind, APA citation format is much easier than you think, thanks to EasyBib.com. Try our automatic generator and watch how we create APA citation format references for you in just a few clicks. While you’re at it, take a peek at our other helpful guides, such as our APA reference page guide, to make sure you’re on track with your research papers.

Proper usage of headings & subheadings in APA Format

Headings (p. 47) serve an important purpose in research papers — they organize your paper and make it simple to locate different pieces of information. In addition, headings provide readers with a glimpse to the main idea, or content, they are about to read.

In APA format, there are five levels of headings, each with a different formatting:

• This is the title of your paper
• The title should be centered in the middle of the page
• The title should be bolded
• Use uppercase and lowercase letters where necessary (called title capitalization)
• Place this heading against the left margin
• Use bold letters
• Use uppercase and lowercase letters where necessary
• Place this heading against the left side margin
• End the heading with a period
• Indented in from the left margin

Following general formatting rules, all headings are double spaced and there are no extra lines or spaces between sections.

Here is a visual APA format template for levels of headings:

Use of graphics (tables and figures) in APA Format

If you’re looking to jazz up your project with any charts, tables, drawings, or images, there are certain APA format rules (pp. 195-250) to follow.

First and foremost, the only reason why any graphics should be added is to provide the reader with an easier way to see or read information, rather than typing it all out in the text.

Lots of numbers to discuss? Try organizing your information into a chart or table. Pie charts, bar graphs, coordinate planes, and line graphs are just a few ways to show numerical data, relationships between numbers, and many other types of information.

Instead of typing out long, drawn out descriptions, create a drawing or image. Many visual learners would appreciate the ability to look at an image to make sense of information.

Before you go ahead and place that graphic in your paper, here are a few key guidelines:

• Follow them in the appropriate numerical order in which they appear in the text of your paper. Example : Figure 1, Figure 2, Table 1, Figure 3.
• Example: Figure 1, Figure 2, Table 1, Figure 3
• Only use graphics if they will supplement the material in your text. If they reinstate what you already have in your text, then it is not necessary to include a graphic.
• Include enough wording in the graphic so that the reader is able to understand its meaning, even if it is isolated from the corresponding text. However, do not go overboard with adding a ton of wording in your graphic.
• Left align tables and figures

In our APA format sample paper , you’ll find examples of tables after the references. You may also place tables and figures within the text just after it is mentioned.

Is there anything better than seeing a neatly organized data table? We think not! If you have tons of numbers or data to share, consider creating a table instead of typing out a wordy paragraph. Tables are pretty easy to whip up on Google Docs or Microsoft Word.

General format of a table should be:

• Table number
• Choose to type out your data OR create a table. As stated above, in APA format, you shouldn’t have the information typed out in your paper and also have a table showing the same exact information. Choose one or the other.
• If you choose to create a table, discuss it very briefly in the text. Say something along the lines of, “Table 1 displays the amount of money used towards fighting Malaria.” Or, “Stomach cancer rates are displayed in Table 4.”
• If you’re submitting your project for a class, place your table close to the text where it’s mentioned. If you’re submitting it to be published in a journal, most publishers prefer tables to be placed in the back. If you’re unsure where to place your tables, ask!
• Include the table number first and at the top. Table 1 is the first table discussed in the paper. Table 2 is the next table mentioned, and so on. This should be in bold.
• Add a title under the number. Create a brief, descriptive title. Capitalize the first letter for each important word. Italicize the title and place it under the table number.
• Only use horizontal lines.
• Limit use of cell shading.
• Keep the font at 12-point size and use single or double spacing. If you use single spacing in one table, make sure all of the others use single spaces as well. Keep it consistent.
• All headings should be centered.
• In the first column (called the stub), center the heading, left-align the information underneath it (indent 0.15 inches if info is more than one line).
• Information in other columns should be centered.
• General . Information about the whole table.
• Specific . Information targeted for a specific column, row, or cell.
• Probability . Explains what certain table symbols mean. For example, asterisks,  p values, etc.

Here’s an APA format example of a table:

We know putting together a table is pretty tricky. That’s why we’ve included not one, but a few tables on this page. Scroll down and look at the additional tables in the essay in APA format example found below.

Figures represent information in a visual way. They differ from tables in that they are visually appealing. Sure, tables, like the one above, can be visually appealing, but it’s the color, circles, arrows, boxes, or icons included that make a figure a “figure.”

There are many commonly used figures in papers. Examples APA Format:

• Photographs
• Hierarchy charts

General format of a figure is the same as tables. This means each should include:

• Figure number

Use the same formatting tables use for the number, title, and note.

Here are some pointers to keep in mind when it comes to APA format for figures:

• Only include a figure if it adds value to your paper. If it will truly help with understanding, include it!
• Either include a figure OR write it all out in the text. Do not include the same information twice.
• If a note is added, it should clearly explain the content of the figure. Include any reference information if it’s reproduced or adapted.

APA format sample of a figure:

Photographs:

We live in a world where we have tons of photographs available at our fingertips.

Photographs found through Google Images, social media, stock photos made available from subscription sites, and tons of other various online sources make obtaining photographs a breeze. We can even pull out our cell phones, and in just a few seconds, take pictures with our cameras.

Photographs are simple to find, and because of this, many students enjoy using them in their papers.

If you have a photograph you would like to include in your project, here are some guidelines from the American Psychological Association.

• Create a reference for the photograph. Follow the guidelines under the table and figure sections above.
• Do not use color photos. It is recommended to use black and white. Colors can change depending on the reader’s screen resolution. Using black and white ensures the reader will be able to view the image clearly. The only time it is recommended to use color photos is if you’re writing about color-specific things. For example, if you’re discussing the various shades of leaf coloration, you may want to include a few photographs of colorful leaves.
• If there are sections of the photograph that are not related to your work, it is acceptable to crop them out. Cropping is also beneficial in that it helps the reader focus on the main item you’re discussing.
• If you choose to include an image of a person you know, it would be respectful if you ask their permission before automatically including their photo in your paper.  Some schools and universities post research papers online and some people prefer that their photos and information stay off the Internet.

B. Writing Style Tips

Writing a paper for scientific topics is much different than writing for English, literature, and other composition classes. Science papers are much more direct, clear, and concise. This section includes key suggestions, explains how to write in APA format, and includes other tidbits to keep in mind while formulating your research paper.

Verb usage in APA

Research experiments and observations rely on the creation and analysis of data to test hypotheses and come to conclusions. While sharing and explaining the methods and results of studies, science writers often use verbs.

When using verbs in writing, make sure that you continue to use them in the same tense throughout the section you’re writing. Further details are in the publication manual (p. 117).

Here’s an APA format example:

We tested the solution to identify the possible contaminants.

It wouldn’t make sense to add this sentence after the one above:

We tested the solution to identify the possible contaminants. Researchers often test solutions by placing them under a microscope.

Notice that the first sentence is in the past tense while the second sentence is in the present tense. This can be confusing for readers.

For verbs in scientific papers, the APA manual recommends using:

• Past tense or present perfect tense for the explantation of the procedure
• Past tense for the explanation of the results
• Present tense for the explanation of the conclusion and future implications

If this is all a bit much, and you’re simply looking for help with your references, try the EasyBib.com APA format generator . Our APA formatter creates your references in just a few clicks. APA citation format is easier than you think thanks to our innovative, automatic tool.

Even though your writing will not have the same fluff and detail as other forms of writing, it should not be boring or dull to read. The Publication Manual suggests thinking about who will be the main reader of your work and to write in a way that educates them.

How to reduce bias & labels

The American Psychological Association strongly objects to any bias towards gender, racial groups, ages of individuals or subjects, disabilities, and sexual orientation (pp. 131-149). If you’re unsure whether your writing is free of bias and labels or not, have a few individuals read your work to determine if it’s acceptable.

Here are a few guidelines that the American Psychological Association suggests :

• Only include information about an individual’s orientation or characteristic if it is important to the topic or study. Do not include information about individuals or labels if it is not necessary.
• If writing about an individual’s characteristic or orientation, for essay APA format, make sure to put the person first. Instead of saying, “Diabetic patients,” say, “Patients who are diabetic.”
• Instead of using narrow terms such as, “adolescents,” or “the elderly,” try to use broader terms such as, “participants,” and “subjects.”
• “They” or “their” are acceptable gender-neutral pronouns to use.
• Be mindful when using terms that end with “man” or “men” if they involve subjects who are female. For example, instead of using “Firemen,” use the term, “Firefighter.” In general, avoid ambiguity.
• When referring to someone’s racial or ethnic identity, use the census category terms and capitalize the first letter. Also, avoid using the word, “minority,” as it can be interpreted as meaning less than or deficient. Instead, say “people of color” or “underrepresented groups.”
• When describing subjects in APA format, use the words “girls” and “boys” for children who are under the age of 12. The terms, “young woman,” “young man,” “female adolescent,” and “male adolescent” are appropriate for subjects between 13-17 years old; “Men,” and “women,” for those older than 18. Use the term, “older adults.” for individuals who are older. “Elderly,” and “senior,” are not acceptable if used only as nouns. It is acceptable to use these terms if they’re used as adjectives.

Read through our example essay in APA format, found in section D, to see how we’ve reduced bias and labels.

Spelling in APA Format

• In APA formatting, use the same spelling as words found in Merriam-Webster’s Collegiate Dictionary (American English) (p. 161).
• If the word you’re trying to spell is not found in Webster’s Collegiate Dictionary, a second resource is Webster’s Third New International Dictionary .
• If attempting to properly spell words in the psychology field, consult the American Psychological Association’s Dictionary of Psychology

Thanks to helpful tools and features, such as the spell checker, in word processing programs, most of us think we have everything we need right in our document. However, quite a few helpful features are found elsewhere.

Where can you find a full grammar editor? Right here, on EasyBib.com. The EasyBib Plus paper checker scans your paper for spelling, but also for any conjunction , determiner, or adverb out of place. Try it out and unlock the magic of an edited paper.

Abbreviation do’s and don’ts in APA Format

Abbreviations can be tricky. You may be asking yourself, “Do I include periods between the letters?” “Are all letters capitalized?” “Do I need to write out the full name each and every time?” Not to worry, we’re breaking down the publication manual’s abbreviations (p. 172) for you here.

First and foremost, use abbreviations sparingly.

Too many and you’re left with a paper littered with capital letters mashed together. Plus, they don’t lend themselves to smooth and easy reading. Readers need to pause and comprehend the meaning of abbreviations and quite often stumble over them.

• If the abbreviation is used less than three times in the paper, type it out each time. It would be pretty difficult to remember what an abbreviation or acronym stands for if you’re writing a lengthy paper.
• If you decide to sprinkle in abbreviations,  it is not necessary to include periods between the letters.
• Example: While it may not affect a patient’s short-term memory (STM), it may affect their ability to comprehend new terms. Patients who experience STM loss while using the medication should discuss it with their doctor.
• Example : AIDS
• The weight in pounds exceeded what we previously thought.

Punctuation in APA Format

One space after most punctuation marks.

The manual recommends using one space after most punctuation marks, including punctuation at the end of a sentence (p. 154). It doesn’t hurt to double check with your teacher or professor to ask their preference since this rule was changed recently (in 2020).

The official APA format book was primarily created to aid individuals with submitting their paper for publication in a professional journal. Many schools adopt certain parts of the handbook and modify sections to match their preference. To see an example of an APA format research paper, with the spacing we believe is most commonly and acceptable to use, scroll down and see section D.

For more information related to the handbook, including frequently asked questions, and more, here’s further reading on the style

It’s often a heated debate among writers whether or not to use an Oxford comma (p. 155), but for this style, always use an Oxford comma. This type of comma is placed before the words AND and OR or in a series of three items.

Example of APA format for commas: The medication caused drowsiness, upset stomach, and fatigue.

Here’s another example: The subjects chose between cold, room temperature, or warm water.

Apostrophes

When writing a possessive singular noun, you should place the apostrophe before the s. For possessive plural nouns, the apostrophe is placed after the s.

• Singular : Linda Morris’s jacket
• Plural : The Morris’ house

Em dashes (long dash) are used to bring focus to a particular point or an aside. There are no spaces after these dashes (p. 157).

Use en dashes (short dash) in compound adjectives. Do not place a space before or after the dash. Here are a few examples:

• custom-built
• 12-year-old

Number rules in APA Format

Science papers often include the use of numbers, usually displayed in data, tables, and experiment information. The golden rule to keep in mind is that numbers less than 10 are written out in text. If the number is more than 10, use numerals.

APA format examples:

• 14 kilograms
• seven individuals
• 83 years old
• Fourth grade

The golden rule for numbers has exceptions.

In APA formatting, use numerals if you are:

• Showing numbers in a table or graph
• 4 divided by 2
• 6-month-olds

Use numbers written out as words if you are:

• Ninety-two percent of teachers feel as though….
• Hundred Years’ War
• One-sixth of the students

Other APA formatting number rules to keep in mind:

• World War II
• Super Bowl LII
• It’s 1980s, not 1980’s!

Additional number rules can be found in the publication manual (p. 178)

Need help with other writing topics? Our plagiarism checker is a great resource for anyone looking for writing help. Say goodbye to an out of place noun , preposition , or adjective, and hello to a fully edited paper.

Overview of APA references

While writing a research paper, it is always important to give credit and cite your sources; this lets you acknowledge others’ ideas and research you’ve used in your own work. Not doing so can be considered plagiarism , possibly leading to a failed grade or loss of a job.

APA style is one of the most commonly used citation styles used to prevent plagiarism. Here’s more on crediting sources . Let’s get this statement out of the way before you become confused: An APA format reference and an APA format citation are two different things! We understand that many teachers and professors use the terms as if they’re synonyms, but according to this specific style, they are two separate things, with different purposes, and styled differently.

A reference displays all of the information about the source — the title, the author’s name, the year it was published, the URL, all of it! References are placed on the final page of a research project.

Here’s an example of a reference:

Wynne-Jones, T. (2015). The emperor of any place . Candlewick Press.

An APA format citation is an APA format in-text citation. These are found within your paper, anytime a quote or paraphrase is included. They usually only include the name of the author and the date the source was published.

Here’s an example of one:

Hypertrophic cardiomyopathy is even discussed in the book, The Emperor of Any Place . The main character, Evan, finds a mysterious diary on his father’s desk (the same desk his father died on, after suffering from a hypertrophic cardiomyopathy attack). Evan unlocks the truth to his father and grandfather’s past (Wynne-Jones, 2015).

Both of the ways to credit another individual’s work — in the text of a paper and also on the final page — are key to preventing plagiarism. A writer must use both types in a paper. If you cite something in the text, it must have a full reference on the final page of the project. Where there is one, there must be the other!

Now that you understand that, here’s some basic info regarding APA format references (pp. 281-309).

• Each reference is organized, or structured, differently. It all depends on the source type. A book reference is structured one way, an APA journal is structured a different way, a newspaper article is another way. Yes, it’s probably frustrating that not all references are created equal and set up the same way. MLA works cited pages are unique in that every source type is formatted the same way. Unfortunately, this style is quite different.
• Most references follow this general format:

Author’s Last name, First initial. Middle initial. (Year published). Title of source . URL.

Again, as stated in the above paragraph, you must look up the specific source type you’re using to find out the placement of the title, author’s name, year published, etc.

For more information on APA format for sources and how to reference specific types of sources, use the other guides on EasyBib.com. Here’s another useful site .

Looking for a full visual of a page of references? Scroll down and take a peek at our APA format essay example towards the bottom of this page. You’ll see a list of references and you can gain a sense of how they look.

Bonus: here’s a link to more about the fundamentals related to this particular style. If you want to brush up or catch up on the Modern Language Association’s style, here’s a great resource on how to cite websites in MLA .

In-text APA citation format

Did you find the perfect quote or piece of information to include in your project? Way to go! It’s always a nice feeling when we find that magical piece of data or info to include in our writing. You probably already know that you can’t just copy and paste it into your project, or type it in, without also providing credit to the original author.

Displaying where the original information came from is much easier than you think.Directly next to the quote or information you included, place the author’s name and the year nearby. This allows the reader of your work to see where the information originated.

APA allows for the use of two different forms of in-text citation, parenthetical and narrative Both forms of citation require two elements:

• author’s name
• year of publication

The only difference is the way that this information is presented to the reader.

Parenthetical citations are the more commonly seen form of in-text citations for academic work, in which both required reference elements are presented at the end of the sentence in parentheses. Example:

Harlem had many artists and musicians in the late 1920s (Belafonte, 2008).

Narrative citations allow the author to present one or both of the required reference elements inside of the running sentence, which prevents the text from being too repetitive or burdensome. When only one of the two reference elements is included in the sentence, the other is provided parenthetically. Example:

According to Belafonte (2008), Harlem was full of artists and musicians in the late 1920s.

If there are two authors listed in the source entry, then the parenthetical reference must list them both:

(Smith & Belafonte, 2008)

If there are three or more authors listed in the source entry, then the parenthetical reference can abbreviate with “et al.”, the latin abbreviation for “and others”:

(Smith et al., 2008)

The author’s names are structured differently if there is more than one author. Things will also look different if there isn’t an author at all (which is sometimes the case with website pages). For more information on APA citation format, check out this page on the topic: APA parenthetical citation and APA in-text citation . There is also more information in the official manual in chapter 8.

If it’s MLA in-text and parenthetical citations you’re looking for, we’ve got your covered there too! You might want to also check out his guide on parenthetical citing .

Would you benefit from having a tool that helps you easily generate citations that are in the text? Check out EasyBib Plus!

References page in APA Format

An APA format reference page is easier to create than you probably think. We go into detail on how to create this page on our APA reference page . We also have a guide for how to create an annotated bibliography in APA . But, if you’re simply looking for a brief overview of the reference page, we’ve got you covered here.

Here are some pointers to keep in mind when it comes to the references page in APA format:

• This VIP page has its very own page. Start on a fresh, clean document (p. 303).
• Center and bold the title “References” (do not include quotation marks, underline, or italicize this title).
• Alphabetize and double-space ALL entries.
• Use a readable font, such as Times New Roman, Arial, Calibri, or Lucida (p. 44).
• Every quote or piece of outside information included in the paper should be referenced and have an entry.
• Even though it’s called a “reference page,” it can be longer than one page. If your references flow onto the next page, then that’s a-okay.
• Only include the running head if it is required by your teacher or you’re writing a professional paper.

Sample reference page for a student paper:

Here’s another friendly reminder to use the EasyBib APA format generator (that comes with EasyBib Plus) to quickly and easily develop every single one of your references for you. Try it out! Our APA formatter is easy to use and ready to use 24/7.

Final APA Format Checklist

Prior to submitting your paper, check to make sure you have everything you need and everything in its place:

• Did you credit all of the information and quotes you used in the body of your paper and show a matching full reference at the end of the paper? Remember, you need both! Need more information on how to credit other authors and sources? Check out our other guides, or use the EasyBib APA format generator to credit your sources quickly and easily. EasyBib.com also has more styles than just the one this page focuses on.
• 12-pt. Times New Roman
• 11-pt. Calibri, Arial, Georgia
• 10-pt. Lucida, Sans Unicode, Computer Modern
• If you created an abstract, is it directly after the title page? Some teachers and professors do not require an abstract, so before you go ahead and include it, make sure it’s something he or she is expecting.
• Professional paper — Did you include a running head on every single page of your project?
• Student paper — Did you include page numbers in the upper right-hand corner of all your pages?
• Are all headings, as in section or chapter titles, properly formatted? If you’re not sure, check section number 9.
• Are all tables and figures aligned properly? Did you include notes and other important information directly below the table or figure? Include any information that will help the reader completely understand everything in the table or figure if it were to stand alone.
• Are abbreviations used sparingly? Did you format them properly?
• Is the entire document double spaced?
• Are all numbers formatted properly? Check section 17, which is APA writing format for numbers.
• Did you glance at the sample paper? Is your assignment structured similarly? Are all of the margins uniform?

Submitting Your APA Paper

Congratulations for making it this far! You’ve put a lot of effort into writing your paper and making sure the t’s are crossed and the i’s are dotted. If you’re planning to submit your paper for a school assignment, make sure you review your teacher or professor’s procedures.

If you’re submitting your paper to a journal, you probably need to include a cover letter.

Most cover letters ask you to include:

• The author’s contact information.
• A statement to the editor that the paper is original.
• If a similar paper exists elsewhere, notify the editor in the cover letter.

Once again, review the specific journal’s website for exact specifications for submission.

Okay, so you’re probably thinking you’re ready to hit send or print and submit your assignment. Can we offer one last suggestion? We promise it will only take a minute.

Consider running your paper through our handy dandy paper checker. It’s pretty simple.

Copy and paste or upload your paper into our checker. Within a minute, we’ll provide feedback on your spelling and grammar. If there’s a pronoun , interjection , or verb out of place, we’ll highlight it and offer suggestions for improvement. We’ll even take it a step further and point out any instances of possible plagiarism.

If it sounds too good to be true, then head on over to our innovative tool and give it a whirl. We promise you won’t be disappointed.

What is APA Format?

APA stands for the American Psychological Association . In this guide, you’ll find information related to “What is APA format?” in relation to writing and organizing your paper according to the American Psychological Association’s standards. Information on how to cite sources can be found on our APA citation page. The official American Psychological Association handbook was used as a reference for our guide and we’ve included page numbers from the manual throughout. However, this page is not associated with the association.

You’ll most likely use APA format if your paper is on a scientific topic. Many behavioral and social sciences use this organization’s standards and guidelines.

What are behavioral sciences? Behavioral sciences study human and animal behavior. They can include:

• Cognitive Science
• Neuroscience

What are social sciences? Social sciences focus on one specific aspect of human behavior, specifically social and cultural relationships. Social sciences can include:

• Anthropology
• Political Science
• Human Geography
• Archaeology
• Linguistics

What’s New in the 7th Edition?

This citation style was created by the American Psychological Association. Its rules and guidelines can be found in the Publication Manual of the American Psychological Association . The information provided in the guide above follows the 6th edition (2009) of the manual. The 7th edition was published in 2020 and is the most recent version.

The 7th edition of the Publication Manual is in full color and includes 12 sections (compared to 8 sections in the 6th edition). In general, this new edition differentiates between professional and student papers, includes guidance with accessibility in mind, provides new examples to follow, and has updated guidelines.We’ve selected a few notable updates below, but for a full view of all of the 7th edition changes visit the style’s website linked here .

• Paper title
• Student name
• Affiliation (e.g., school, department, etc.)
• Course number and title
• Course instructor
• 6th edition – Running head: SMARTPHONE EFFECTS ON ADOLESCENT SOCIALIZATION
• 7th edition – SMARTPHONE EFFECTS ON ADOLESCENT SOCIALIZATION
• Pronouns . “They” can be used as a gender-neutral pronoun.
• Bias-free language guidelines . There are updated and new sections on guidelines for this section. New sections address participation in research, socioeconomic status, and intersectionality.
• Spacing after sentences. Add only a single space after end punctuation.
• Tables and figures . The citing format is now streamlined so that both tables and figures should include a name and number above the table/figure, and a note underneath the table/figure.
• 6th ed. – (Ikemoto, Richardson, Murphy, Yoshida 2016)
• 7th ed. – (Ikemoto et al., 2016)
• Citing books. The location of the publisher can be omitted. Also, e-books no longer need to mention the format (e.g., Kindle, etc.)
• Example: https://doi.org/10.1038/s42255-019-0153-5
• Using URLs. URLs no longer need to be prefaced by the words “Retrieved from.”

New citing information . There is new guidance on citing classroom or intranet resources, and oral traditions or traditional knowledge of indigenous peoples.

Visit our EasyBib Twitter feed to discover more citing tips, fun grammar facts, and the latest product updates.

American Psychological Association. (2020). Publication manual of the American Psychological Association (7th ed.) (2020). American Psychological Association. https://doi.org/10.1037/0000165-000

Published October 31, 2011. Updated May 14, 2020.

Written and edited by Michele Kirschenbaum and Elise Barbeau. Michele Kirschenbaum is a school library media specialist and the in-house librarian at EasyBib.com. Elise Barbeau is the Citation Specialist at Chegg. She has worked in digital marketing, libraries, and publishing.

APA Formatting Guide

APA Formatting

• Annotated Bibliography
• Block Quotes
• et al Usage
• Multiple Authors
• Paraphrasing
• Page Numbers
• Parenthetical Citations
• Sample Paper
• View APA Guide

Citation Examples

• Book Chapter
• Journal Article
• Magazine Article
• Newspaper Article
• Website (no author)
• View all APA Examples

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We should not use “et al.” in APA reference list entries. If the number of authors in the source is up to and including 20, list all author names and use an ampersand (&) before the final author’s name. If the number of authors is more than 20, list the first 19 authors’ names followed by an ellipsis (but no ampersand), and then add the final author’s name. An example of author names in a reference entry having more than 20 authors is given below:

Author Surname1, F. M., Author Surname2, F. M., Author Surname3, F. M., Author Surname4, F. M., Author Surname5, F. M., Author Surname6, F. M., Author Surname7, F. M., Author Surname8, F. M., Author Surname9, F. M., Author Surname10, F. M., Author Surname11, F. M., Author Surname12, F. M., Author Surname13, F. M., Author Surname14, F. M., Author Surname15, F. M., Author Surname16, F. M., Author Surname17, F. M., Author Surname18, F. M., Author Surname19, F. M., . . .  Last Author Surname, F. M. (Publication Year).

Alvarez, L. D., Peach, J. L., Rodriguez, J. F., Donald, L., Thomas, M., Aruck, A., Samy, K., Anthony, K., Ajey, M., Rodriguez, K. L., Katherine, K., Vincent, A., Pater, F., Somu, P., Pander, L., Berd, R., Fox, L., Anders, A., Kamala, W., . . . Nicole Jones, K. (2019).

Note that, unlike references with 2 to 20 author names, the symbol “&” is not used here before the last author’s name.

APA 7, released in October 2019, has some new updates. Here is a brief description of the updates made in APA 7.

Different types of papers and best practices are given in detail in Chapter 1.

How to format a student title page is explained in Chapter 2. Examples of a professional paper and a student paper are included.

Chapter 3 provides additional information on qualitative and mixed methods of research.

An update on writing style is included in Chapter 4.

In chapter 5, some best practices for writing with bias-free language are included.

Chapter 6 gives some updates on style elements including using a single space after a period, including a citation with an abbreviation, the treatment of numbers in abstracts, treatment for different types of lists, and the formatting of gene and protein names.

In Chapter 7, additional examples are given for tables and figures for different types of publications.

In Chapter 8, how to format quotations and how to paraphrase text are covered with additional examples. A simplified version of in-text citations is clearly illustrated.

Chapter 9 has many updates: listing all author names up to 20 authors, standardizing DOIs and URLs, and the formatting of an annotated bibliography.

Chapter 10 includes many examples with templates for all reference types. New rules covering the inclusion of the issue number for journals and the omission of publisher location from book references are provided. Explanations of how to cite YouTube videos, power point slides, and TED talks are included.

Chapter 11 includes many legal references for easy understanding.

Chapter 12 provides advice for authors on how to promote their papers.

For more information on some of the changes found in APA 7, check out this EasyBib article .

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• How to write an APA results section

Reporting Research Results in APA Style | Tips & Examples

Published on December 21, 2020 by Pritha Bhandari . Revised on January 17, 2024.

The results section of a quantitative research paper is where you summarize your data and report the findings of any relevant statistical analyses.

The APA manual provides rigorous guidelines for what to report in quantitative research papers in the fields of psychology, education, and other social sciences.

Use these standards to answer your research questions and report your data analyses in a complete and transparent way.

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Table of contents

What goes in your results section, introduce your data, summarize your data, report statistical results, presenting numbers effectively, what doesn’t belong in your results section, frequently asked questions about results in apa.

In APA style, the results section includes preliminary information about the participants and data, descriptive and inferential statistics, and the results of any exploratory analyses.

Include these in your results section:

• Participant flow and recruitment period. Report the number of participants at every stage of the study, as well as the dates when recruitment took place.
• Missing data . Identify the proportion of data that wasn’t included in your final analysis and state the reasons.
• Any adverse events. Make sure to report any unexpected events or side effects (for clinical studies).
• Descriptive statistics . Summarize the primary and secondary outcomes of the study.
• Inferential statistics , including confidence intervals and effect sizes. Address the primary and secondary research questions by reporting the detailed results of your main analyses.
• Results of subgroup or exploratory analyses, if applicable. Place detailed results in supplementary materials.

Write up the results in the past tense because you’re describing the outcomes of a completed research study.

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Before diving into your research findings, first describe the flow of participants at every stage of your study and whether any data were excluded from the final analysis.

Participant flow and recruitment period

It’s necessary to report any attrition, which is the decline in participants at every sequential stage of a study. That’s because an uneven number of participants across groups sometimes threatens internal validity and makes it difficult to compare groups. Be sure to also state all reasons for attrition.

If your study has multiple stages (e.g., pre-test, intervention, and post-test) and groups (e.g., experimental and control groups), a flow chart is the best way to report the number of participants in each group per stage and reasons for attrition.

Also report the dates for when you recruited participants or performed follow-up sessions.

Missing data

Another key issue is the completeness of your dataset. It’s necessary to report both the amount and reasons for data that was missing or excluded.

Data can become unusable due to equipment malfunctions, improper storage, unexpected events, participant ineligibility, and so on. For each case, state the reason why the data were unusable.

Some data points may be removed from the final analysis because they are outliers—but you must be able to justify how you decided what to exclude.

If you applied any techniques for overcoming or compensating for lost data, report those as well.

Adverse events

For clinical studies, report all events with serious consequences or any side effects that occured.

Descriptive statistics summarize your data for the reader. Present descriptive statistics for each primary, secondary, and subgroup analysis.

Don’t provide formulas or citations for commonly used statistics (e.g., standard deviation) – but do provide them for new or rare equations.

Descriptive statistics

The exact descriptive statistics that you report depends on the types of data in your study. Categorical variables can be reported using proportions, while quantitative data can be reported using means and standard deviations . For a large set of numbers, a table is the most effective presentation format.

Include sample sizes (overall and for each group) as well as appropriate measures of central tendency and variability for the outcomes in your results section. For every point estimate , add a clearly labelled measure of variability as well.

Be sure to note how you combined data to come up with variables of interest. For every variable of interest, explain how you operationalized it.

According to APA journal standards, it’s necessary to report all relevant hypothesis tests performed, estimates of effect sizes, and confidence intervals.

When reporting statistical results, you should first address primary research questions before moving onto secondary research questions and any exploratory or subgroup analyses.

Present the results of tests in the order that you performed them—report the outcomes of main tests before post-hoc tests, for example. Don’t leave out any relevant results, even if they don’t support your hypothesis.

Inferential statistics

For each statistical test performed, first restate the hypothesis , then state whether your hypothesis was supported and provide the outcomes that led you to that conclusion.

Report the following for each hypothesis test:

• the test statistic value,
• the degrees of freedom ,
• the exact p- value (unless it is less than 0.001),
• the magnitude and direction of the effect.

When reporting complex data analyses, such as factor analysis or multivariate analysis, present the models estimated in detail, and state the statistical software used. Make sure to report any violations of statistical assumptions or problems with estimation.

Effect sizes and confidence intervals

For each hypothesis test performed, you should present confidence intervals and estimates of effect sizes .

Confidence intervals are useful for showing the variability around point estimates. They should be included whenever you report population parameter estimates.

Effect sizes indicate how impactful the outcomes of a study are. But since they are estimates, it’s recommended that you also provide confidence intervals of effect sizes.

Subgroup or exploratory analyses

Briefly report the results of any other planned or exploratory analyses you performed. These may include subgroup analyses as well.

Subgroup analyses come with a high chance of false positive results, because performing a large number of comparison or correlation tests increases the chances of finding significant results.

If you find significant results in these analyses, make sure to appropriately report them as exploratory (rather than confirmatory) results to avoid overstating their importance.

While these analyses can be reported in less detail in the main text, you can provide the full analyses in supplementary materials.

To effectively present numbers, use a mix of text, tables , and figures where appropriate:

• To present three or fewer numbers, try a sentence ,
• To present between 4 and 20 numbers, try a table ,
• To present more than 20 numbers, try a figure .

Since these are general guidelines, use your own judgment and feedback from others for effective presentation of numbers.

Tables and figures should be numbered and have titles, along with relevant notes. Make sure to present data only once throughout the paper and refer to any tables and figures in the text.

Formatting statistics and numbers

It’s important to follow capitalization , italicization, and abbreviation rules when referring to statistics in your paper. There are specific format guidelines for reporting statistics in APA , as well as general rules about writing numbers .

If you are unsure of how to present specific symbols, look up the detailed APA guidelines or other papers in your field.

It’s important to provide a complete picture of your data analyses and outcomes in a concise way. For that reason, raw data and any interpretations of your results are not included in the results section.

It’s rarely appropriate to include raw data in your results section. Instead, you should always save the raw data securely and make them available and accessible to any other researchers who request them.

Making scientific research available to others is a key part of academic integrity and open science.

Interpretation or discussion of results

This belongs in your discussion section. Your results section is where you objectively report all relevant findings and leave them open for interpretation by readers.

While you should state whether the findings of statistical tests lend support to your hypotheses, refrain from forming conclusions to your research questions in the results section.

Explanation of how statistics tests work

For the sake of concise writing, you can safely assume that readers of your paper have professional knowledge of how statistical inferences work.

In an APA results section , you should generally report the following:

• Participant flow and recruitment period.
• Missing data and any adverse events.
• Descriptive statistics about your samples.
• Inferential statistics , including confidence intervals and effect sizes.
• Results of any subgroup or exploratory analyses, if applicable.

According to the APA guidelines, you should report enough detail on inferential statistics so that your readers understand your analyses.

• the test statistic value
• the degrees of freedom
• the exact p value (unless it is less than 0.001)
• the magnitude and direction of the effect

You should also present confidence intervals and estimates of effect sizes where relevant.

In APA style, statistics can be presented in the main text or as tables or figures . To decide how to present numbers, you can follow APA guidelines:

• To present three or fewer numbers, try a sentence,
• To present between 4 and 20 numbers, try a table,
• To present more than 20 numbers, try a figure.

Results are usually written in the past tense , because they are describing the outcome of completed actions.

The results chapter or section simply and objectively reports what you found, without speculating on why you found these results. The discussion interprets the meaning of the results, puts them in context, and explains why they matter.

In qualitative research , results and discussion are sometimes combined. But in quantitative research , it’s considered important to separate the objective results from your interpretation of them.

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How to Write APA Papers in Narrative Style

How to Write a Technical Essay

Whether you are writing a story or an essay, narrative form is a way of communicating ideas by telling a story. The American Psychological Association, or APA, has a style guide for writing essays whether they are in argumentative or narrative form. The basic portions of an APA-style paper, such as the title page, abstract and bibliography, are essential parts of the essay. The narrative paper is more conversational and personal than other types of academic papers.

Format your paper with 1-inch margins on all sides, as well as a header that includes the title of your paper and the page number. Throughout your paper, double-space your document.

Include a title page that indicates important information about you and the work. In the top center of your title page, center the title of your paper. On the next line include your name. On the final line list your school. The title page should also feature a header at the top of the document.

Write a one-paragraph abstract that summarizes your essay. This is standard with every paper written in APA style. It summarizes the entirety of your paper in less than one page to give the reader a brief understanding of your argument. Even if you are not exactly positing a thesis for your narrative piece, the intent of your essay should be clear and introduced in this abstract.

Use a conversational tone throughout the body of the paper to engage the reader. This does not mean to ask rhetorical questions, provide excessive anecdotes or over-personalize the piece. Rather, it means to use idioms or slangs throughout the piece to keep it reader-friendly, instead of jargon and clunky phrasings.

Avoid excessive in-text citations that interrupt the flow of the narrative. While multiple in-text citations might be effective in other writing styles, they can make it hard for the reader to follow along in a narrative style. Pulled quotes and occasional citations are still effective, so long as they do not distract from the piece.

Include a thorough bibliography page titled "References" that credits your sources. Because in-text citations are not as common in narrative style, a very thorough bibliography is necessary to avoid plagiarism and give credit where required. Consider also adding numbered footnotes throughout to make the sources easy to reference.

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Liza Hollis has been writing for print and online publications since 2003. Her work has appeared on various digital properties, including USAToday.com. Hollis earned a degree in English Literature from the University of Florida.