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How to Email a PowerPoint Presentation: 5 Proven Ways
Table of Contents
After you’ve finished creating a PowerPoint presentation – assembling the content, perfecting the design, and adding animations and other special effects – you may want to email it to your students, employees, or clients. There are several ways to email PowerPoint slides, and the one you choose may depend on a few things: the file’s size, security concerns, and whether you want users to be able to edit the presentation. Let’s look at each of the 5 methods in detail.
1. Send as an Email Attachment
Sending a file as an email attachment is perhaps the first thing that comes to mind when there’s a need to email a PowerPoint presentation.
To do this:
- Save your completed PowerPoint presentation on your hard drive.
- Open your email program.
- Add recipients’ email addresses.
- Click on the attach button (usually represented by a paperclip icon), and navigate to the file on your hard drive.
- Once you’ve found the file on your computer, double-click on the file name or icon and it will upload to your email server.
- All that’s left to do is write the subject and body of your email and click Send .
This method is quick and easy, but:
- It would make the sender vulnerable to plagiarism, as the receiver could copy the content at will.
- Most popular email services cannot attach files greater than 25MB.
- PowerPoint files won’t open on Macs without an additional tool.
- Files created using newer versions of PowerPoint won’t open in older versions of the software.
2. Convert and Share Files in PowerPoint
PowerPoint comes with a host of built-in features to help facilitate the sharing of presentation files. You can send your presentation as an attachment, a link, a PDF file, an XPS file, or as an Internet Fax. To access these features, click File > Share > Email .
Under Email , select between the following options:
- Send as Attachment , to attach your slides to your email.
- Send a Link , to create an email with a link to your slideshow. But to use this option, you need to have access to a shared location, such as a SharePoint or OneDrive, and save your presentation there. (We’ll address this method in greater detail later in the article.)
- Send as PDF , to save your slides as a .pdf file, and then attach it to an email.
- Send as XPS (Microsoft’s alternative to PDF), to save your presentation as an .xps file and then attach it to an email message.
- Send as Internet Fax , to send your presentation as an Internet fax. For this option, you first need to sign up with a fax service provider.
3. Make It an HTML5 File
You can also convert a presentation that you want to share into an HTML5 file. In this way, your users will be able to open the slides in a browser and view them online. There are numerous advantages to this method:
- In presentations converted into the HTML5 format, all images and videos look the same as they do in the original and all PPT effects and transitions are preserved.
- HTML5 presentations work flawlessly in all operating systems and on all devices, and don’t require any software to open them. Users can view HTML5 slides right in their browsers.
- HTML5 slides are easy to upload to websites or Learning Management Systems .
- Your slides will be safe behind a wall of protections – watermarks, passwords, and time and domain restrictions. Users will only see your presentation when you allow them to.
- Presentations cannot be corrected by outside sources after conversion, meaning that copyrights will be protected.
You can turn your presentations into HTML5 format by using iSpring Converter Pro , which is shipped as a PowerPoint add-in. After installation, the iSpring tab will appear on your PowerPoint ribbon, so you can perform a conversion in a few clicks. Here’s how to do this:
- Download and install iSpring Converter Pro.
- Open a PowerPoint presentation.
- Click on Publish .
Start your free iSpring Converter Pro trial now →
4. Make It Into a Video
Another way to share your email presentation easily is to convert it into an MP4 file. This is an especially useful method if you want to share your ideas via video by uploading it to a platform like YouTube.
And this is where iSpring Converter Pro will fit nicely again. As with the HTML5 file, after conversion, a video will preserve all animations, effects, formatting, and audio embedded in the source files. iSpring lets you manage presentation specifics like video quality and size, as well as publication to YouTube from within the software itself.
To turn presentation into a video , perform the same steps we covered above but, when publishing, choose Video instead of HTML5.
Then you can click the Email button to send the output via email.
If you want to upload your video presentation to YouTube, go to the YouTube tab in the iSpring publishing window.
Log in to your YouTube account by clicking Sign In in the Account field, enter information about the video – title, description, and category in the relevant fields – and configure the settings if needed. Then, click the Publish button. After that, you can watch the published video in your YouTube account. The only thing you need to do now is email the link to the video to your users.
See a comprehensive guide on how to publish a PPT to YouTube →
5. Share via a Link
If converting a PPT file to another format is not what you want, but the presentation is too big to email as an attachment, you can always compress it into a .zip file before sending it. Or, instead of emailing the file directly, you can upload it to a file hosting service, like Google Drive or Dropbox, and share it by sending the link to recipients.
To compress large presentations into zip files:
- Right-click on the file in your computer.
- Choose Send to .
- Select the compressed (zipped) folder.
- Log in to your file hosting service and follow the steps required to upload a file and share it via a link. When recipients receive your email, they can click on your link and view the file online or download it to their computers and watch it using the PowerPoint slide show viewer.
Choose the handiest method from among these five for your line of work and presentation needs. Plus, consider the security of the method you use and decide how much control you would like to maintain over the intellectual property in the presentation.
Do you have any other ideas for sharing PowerPoint presentations? Tell us in the comments below!
Useful Resources on PowerPoint
Are you a PowerPoint lover? If so, here are some other helpful articles for you:
- How to Share a PowerPoint Presentation Online
- How to Protect PowerPoint Presentations
- How to Add Narration to a PowerPoint Presentation
- How to Add Youtube Video Into PowerPoint Presentation
- How to Structure a PowerPoint Presentation
- How to Convert PowerPoint Presentation to an eLearning Module
- How to Remove the Background From a Picture in PowerPoint
Fast PowerPoint to HTML5 Converter
Convert presentations to HTML5 with all effects and transitions preserved
Content creator:
Helen Colman
She enjoys combining in-depth research with expert knowledge of the industry. If you have eLearning insights that you’d like to share, please get in touch .
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COMMENTS
Step 4: Attach Your PowerPoint Slideshow. Attach your saved PowerPoint presentation to your email. Look for the 'attach file' icon (usually represented by a paperclip) in your email client. Click on it and navigate to the location where your PowerPoint presentation is saved. Select the file and attach it to your email.
Select File > Share > Email. Under Email, click one of the following: Send as Attachment to attach your presentation to an email message. Send a Link to create an email that contains a link to your presentation. Note: To Send a Link, you must save your presentation in a shared location, such as a SharePoint document library that your recipients ...
Option 2 (Send as an email attachment): Your second option is to send your PPT file as an attachment. You can choose to either keep the PPT format or save it as PDF instead. If you're using Outlook as your default email client, then Outlook is going to automatically open and attach your file for you. 2. Good old-fashioned USB stick
From Outlook.com. Create a new message. On the Insert tab, click File as attachments. Go to your OneDrive folder, and then to the folder that contains the presentation you want to send. Double-click the file to attach it to the email. In the To box, add the email addresses of the people you want to send the attachment to, and then add a subject.
To send your presentation as a copy or a PDF, select Share. Select Send as attachment in the Share pane. Select either Send a copy or Send a PDF. PowerPoint will open the email application and attach the file to a new message. Enter the recipients details and a short message, and click Send.
To do this: Save your completed PowerPoint presentation on your hard drive. Open your email program. Add recipients' email addresses. Click on the attach button (usually represented by a paperclip icon), and navigate to the file on your hard drive. Once you've found the file on your computer, double-click on the file name or icon and it ...
Click Email in Your PowerPoint Share Menu. While you're working in a PowerPoint presentation, go to the File menu and click on Share. Now, click on Email on the left side. Let's click on Send As Attachment . How to Email your PowerPoint presentation as an attachment. 2.
Here are the steps to send PowerPoint as a link: Step 1: In the top left corner of your PowerPoint presentation, click the File tab. PowerPoint file tab. Step 2: Select "Save As" from the left sidebar and then click on "OneDrive" to save the file in the Cloud. PowerPoint Save in Cloud. Step 3: After the file has been saved in the cloud ...
Attach the PowerPoint File. Once your PowerPoint file is optimized and under the size limit, attach it to your email: Open your email application (Gmail, Outlook, etc) Click Compose to start a new email. Click the Attach File icon (often a paperclip icon) Select your PowerPoint file to attach it. The file will now be attached to send.
6. Open your email software program or email hosting website. Click on the "Attach" icon in a new email. Select the type of PowerPoint file that you created and click "OK" to send the email. After ...
Step 1: Open your PowerPoint presentation. First things first, open up the PowerPoint presentation that contains the slide you want to email. Step 2: Select the slide you want to email. Click on the slide you want to send. Make sure it's highlighted so you know it's selected. When you select a slide, you'll see a border around it.
E-mail PowerPoint and Other Solutions. Attach the archived file with your email message and send your presentation now. If the attachment is still too large to send, try to split the archive to ...
http://ThePresentationTutor.com - This tutorial will show you how to email a Powerpoint presentation from within Microsoft Powerpoint. We will also show you ...
1. Open the PowerPoint presentation on your Mac desktop or laptop. 2. Click the "File" tab in the top left corner. 3. Select "Share" from the dropdown menu. This will grant you the option to ...
How to send a PPT through Gmail: How to Save, attach and send Powerpoint presentation through gmail step by step tutorial
Step-1: Go to the "File" tab and select "Options". From the top left corner of the PowerPoint file, select the " File " tab. This will take you to this page from where you have to choose the "Options" menu. Step-2: Select "Advanced" from the menu bar. Clicking on the " Options " will open this pop up.
Step 1- Open your PowerPoint application at first. Step 2- On the File tab, choose Save As. Step 3- You will see a dialog box after choosing Save As, click Tools and Compress Picture. Step 4: In the opened dialog box, choose the Apply only to this current picture option and click on OK. Step 5: To finalize the process, click on Save to save the ...
With the share links, it seems cannot create a link to a PPSX which will directly open the presentation in slide show mode. Getting a link and creates a link which opens the the presentation in normal mode by default. And it forces the user into edit mode even if it is PPSX. Share link of created PPSX file format: However, I created PPSX work ...
Step 1: Compress the PowerPoint file. Right-click on the file, select 'Send to', and then choose 'Compressed (zipped) folder'. Compressing the PowerPoint file can significantly reduce its size, making it easier to send through email. This method works well for files that are just slightly over the limit, as compression can only reduce ...
From there, please take note of these when sending an email that contains audio or video files: · Compress your media files to minimize the size of your presentation. · Optimize the media in your presentation for compatibility so that your presentation will play without fail when it is received. Then, you may proceed to the steps on how you ...
Splitting a large PowerPoint file into smaller files for emailing can be a useful way to share presentations with others. This guide will provide step-by-step instructions on how to do this. Step 1: Open the PowerPoint file you wish to split. Step 2: Select the "File" tab at the top of the window.
a. right click and select compress. b. drag and drop the selected files into your compression app, then hit compress/zip. 3. Attach the compressed archive to your email or drop it into your instant message. Compressing a file can get you a smaller archive to attach to an email and send the way of your recipient.
Learn how to use PowerPoint better, from setting up your slide designs to working with text, images, video, charts, multi-media, and more. Discover how to work with PowerPoint's core presentation tools to make great presentations quickly, while maximizing your presentation design workflow. If you only have a few minutes to spare, then be sure ...
Next, navigate to the specific slide you wish to share. Then, right-click on the desired slide and a shortcut menu pops up. From this menu, select the option "Link To This Slide" to generate a direct link to the chosen slide within your presentation. Selecting "Share Link To This Slide," will prompt you to upload your presentation to ...
Just click on the slide element you want viewers to click to open the website. Step 2. Find the Link Menu. Head over to the "Insert" tab. There, you'll see a button called "Link.". Click it to open the link menu. (If you prefer, you can right-click the element and choose "Hyperlink" from the menu that pops up.) Step 3.
To save the PowerPoint as a video, click File and then select Export. We also recommend saving your file as a regular PowerPoint before following the next steps for exporting your PowerPoint. Edit the name of the file and where you would like to save the video following PowerPoint's prompts. Select MP4 from the File Format options list.
With Copilot AI, you can bid farewell to the time-consuming process of manually creating slides from scratch. Simply provide your initial topics or ideas, and Copilot AI will generate a set of ...
Select File > Share > Email. Under Email, click one of the following: Send as Attachment to attach your presentation to an email message. Send a Link to create an email that contains a link to your presentation. Note: To Send a Link, you must save your presentation in a shared location, such as a SharePoint document library that your recipients ...
Click the "Share" Button. Navigate to the YouTube video you wish to embed in your PowerPoint presentation and click on the " Share " button below the video. This is the initial step to ...
If the weather cooperates, people across the United States — from northeastern Maine to southwestern Texas — will be able to observe the eclipse using protective eyewear. Those in the path of totality, where the moon entirely covers the sun, will have the best view, but 99% of people in the continental U.S. will be able to see a partial ...