medical records clerk application letter

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Medical Records Clerk Cover Letter Sample

Increase your chances of scoring a job & find ideas for your new cover letter with this highly instructive Medical Records Clerk cover letter sample. Download this cover letter example as it is or rewrite it using our easy-to-use cover letter maker.

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Medical Records Clerk Cover Letter Sample (Full Text Version)

Vicky Petra

Dear Hiring Managers,

My name is Vicky Petra and I am pleased to be submitting my application for the Medical Records Clerk job within Saint George Hospital in Coventry. I believe that, if given the opportunity, I would be a valuable contribution to your team and institution and I am also confident that I would fully meet and exceed all your expectations for the role.

As stated in my attached CV, I am the Arden University graduate with a bachelor's degree in Healthcare Management which serves as an excellent evidence of my field knowledge. At the university, I was not only pro-actively involved in multiple extracurricular activities, including Psychology Society, TEDx Club, and Volleyball Club but I also won the Dean's Award once for achieving exceptional academic results.

On top of my education, I worked as a Medical Records Clerk at The Hillingdon Hospital for more than two years. There, I was mainly in charge of maintaining and organizing confidential documents and the patients' records and executing various daily clerical tasks. Besides that, I provided excellent service to clients, ordered missing supplies, coordinated the health screenings, and completed detailed medical reports. Throughout the years, I have demonstrated numerous times that I am an accuracy-oriented individual offering excellent analytical skills and the ability to think critically.

Next, I am a Certified Medical Assistant experienced with multiple important software programs necessary for the role, for instance, eClinicalWorks, EpicCare EMR, and EHR 24/7. Finally, I am a great team player with a proven track record of success in coordinating other employees and finishing all assigned duties within schedule. Thank you for your time and consideration.

Milan Šaržík, CPRW

Milan’s work-life has been centered around job search for the past three years. He is a Certified Professional Résumé Writer (CPRW™) as well as an active member of the Professional Association of Résumé Writers & Careers Coaches (PARWCC™). Milan holds a record for creating the most career document samples for our help center – until today, he has written more than 500 resumes and cover letters for positions across various industries. On top of that, Milan has completed studies at multiple well-known institutions, including Harvard University, University of Glasgow, and Frankfurt School of Finance and Management.

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Medical Records Clerk Cover Letter Example: 4 Templates

Handling and filing data successfully are what medical records clerk performs on a daily basis in any health care center. With any of the cover templates given below, you can highlight the experience that you have gained as a medical records clerk. 

Letter Template: 1

Table of Contents

Medical Records Clerk Cover Letter

James Brown

238 Broadway

United States

The HR Manager

XYZ Company

354 F 63 rd Street

Subject- Cover letter for the position of Medical Records Clerk

I wish to apply for the position of medical records clerk in the respective organization of yours. I have viewed the advertisement for the position of medical records clerk on the popular jobsite of [ jobsite name ] on [ mention date]. 

I have acquired the skills of medical records clerk by working in different healthcare companies and I am sure that I will achieve my goals by joining [ name of healthcare company]. 

In fact, I have achieved my experience of nearly [ timespan] years. I have attended the quality standards of all the companies I have worked with, and I have chosen as the best employee of the year and that was in the year [ year] in my current company. At present, I am working at [ name of current company].

I have been responsible for communicating with the patients and also assisting and putting information in to the computer system. I have also made sure to arrange and update the client information records. I have also assisted in managing the privacy of all the medical records.

I have also gained experience in the medical administrative premises and applied my interpersonal skills in working along with the staff members from different departments and finishing the tasks within the respective deadlines.

I have always been appreciated by the seniors for prioritizing my work .  I am really excited to meet you and discuss about my performance in the health care centers. I have achieved degree of post-graduation from [ university name] in the field of biotechnology. 

I would like to come for the interview any time; kindly let me know the date and time of the interview through [ contact number] or [ email id]. I am sure that I will be able to work by exceeding your expectations. 

I will be responding to you very soon!

Thanking You,

[Handwriting signature]

[Mention the contact details]

[Mention here, if there is any post note to be given]

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Letter Template: 2

It is my earnest wish to join [ health care center ] in the position of medical records clerk. As per your requirement, I am also sending my resume along with this application letter. The details related to my experience and educational background are mentioned in the resume, and you will definitely find it suitable. It is because the requirements that you have posted on the classified section of your website are matching with my skills and qualification.

According to the requirement on the website of [ name of health care center], I am qualified and experienced. I have achieved a degree of bachelor’s/ master’s at [ university name ] and scored above [ percent]%.

I am successfully interacting with the patients and making suitable arrangements for their treatment with the specific specialists or physicians and also offering medication support. 

As I have done computer courses successfully at the popular institute of [ name of computer institute ], I  have been able to record the data on the virtual platform.  I have gained expertise in filing,  updating records, and saving them in the form of hard copy. On a daily basis, I make sure to share the work report to my seniors.

I am quite talented enough to train the new joiners and also subordinates as I have been doing in my present company, which is [ name of current company]. 

I am not only a competent medical records clerk, but I am also punctual, focused, sincere, and trustworthy to meet the target of your organization.

I also make efforts to maintain a friendly environment during the performance time.

I am feeling enthusiastic about performing during the interview and joining very soon.

Kindly do call me on [ contact number ] or [ email id ] for further information regarding my interview date and time.

I am confident about getting selected at [ name of health care center ].

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Medical Records Clerk Cover Letter Example

A cover letter is a screening tool that is used by the employer to appraise your personality and job qualification. It is the very first impression that you create on the potential hiring manager; therefore, make sure to include all the relevant details. Your Medical Records Clerk Cover Letter should foreground your ability to organize documents, communicate with coworkers, multitask, etc.  You can take assistance from our Medical Records Clerk Cover Letter Sample to draft an eye-catching cover letter for yourself.

The primary responsibility of a Medical Records Clerk is to manage and organize the patient records of the medical facility. He gathers all the data and enters it into the electronic medical records software.

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• Healthcare & Wellbeing

What to Include in a Medical Records Clerk Cover Letter?

Roles and responsibilities.

Following is the list of core job responsibilities of a Medical Records Clerk:

• Maintain records of patient’s data such as test results, slips, etc.
• Enter the admission and discharge details.
• Ensure the confidentiality of the patient data.
• Provide the forms and documents to the medical staff.
• Adhere with the hospital’s policies and guidelines.
• Develop a digitized copy of the paperwork.

Education & Skills

Medical records clerk skills :.

• Remarkable communication and interpersonal skills to communicate with medical professionals, coworkers.
• Exceptional organizational skills to organize the data appropriately.
• Regulation compliance in order to ensure compliance with the hospital’s rules and state guidelines.
• Detail-oriented to maintain the accuracy and integrity of details entered.
• The ability to assess a large volume of medical records and information.
• Technical acumen in order to comprehend the issues and manage basic technical issues.
• Stay up to date with the recent developments in the medical industry.

Medical Records Clerk Educational Requirements:

• High school diploma or GED (required).
• An associate’s degree in medical informatics or a similar stream is preferred.
• Prior experience in record management is a plus.
• Familiarity with medical jargon.
• Working knowledge of electronic medical record management systems.

Medical Records Clerk Cover Letter Example (Text Version)

Dear Mr./Ms.,

Upon discovering an available position of Medical Records Clerk at your reputed hospital, I hastened to put forward my job application for the same. My 2+ years of work experience have prepared me to serve as your next Medical Records Clerk.

Following is the list of the duties I currently perform:

• Retrieve the medical charts as requested by healthcare professionals.
• Maintain security of all the active and inactive medical information.
• Ensure that the charts are verified by the physicians and medical practitioners.
• Attend phone calls and respond to emails.
• Maintain a regular supply of office inventory.
• Inform the record coordinator regarding patient transfer and death.
• Perform other required duties.

Apart from the above-mentioned tasks, I am adept at providing assistance to the senior officials, running errands for the executive, transcription, and updating the records. I am sure that my professional communication skills and time management ability would be advantageous for the job role.

Thank you in advance for considering me for the vacant position. In the enclosed resume, you will find my career specifics. I would appreciate an opportunity to showcase my exceptional skills.

Best Regards, [Your Name]

Make sure to include the skillset such as multitasking, maintaining the records, and technical insight that make the reader think upon your fitness and consider you as one of the selected candidates.

Employers read through the resumes to understand the professional path of the applicants. You can take assistance from our Medical Records Clerk Resume Sample to draft a gripping resume for yourself.

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Medical Records Clerk

Medical Records Clerk Cover Letter

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How to create a good cover letter for a medical records clerk: free tips and tricks

Here we have collected the most important industry leading advice for a medical records clerk cover letter example. With our help, you will present yourself as an entry-level specialist. We have also highlighted some key errors that you should avoid making when it comes to writing a cover letter.

You are the backbone of the company and keep it’s most important data, it’s patient’s health files. Being detail-oriented and precise should be your role. The employer wants precision, attention to detail, medical terminology and great typing skills. You’re in the game now!

If you are not ready to spend lots of time at a computer, then this job isn’t for you as you will find it difficult to maintain such a job. Lack of typing skills, lack of entry-level consistency, and lack of following regulations will make this job out of reach.

For sure, you’ll have to work at a desk and a computer and with files, many files. The employer appreciates formal education and you must thoroughly know the area in which you intend to work as far as medical terminology. Your co-workers and employer will ask tons of questions, and you need to know the answers to them and where to find the information they need.

The lack of special education in the area you are interested in is a dire minus as you have to know some special medical terminology in this job. So having some formal training or a certificate will be a great advantage for you. But if not, it may be difficult to keep up for sure when asked many questions from your boss or co-workers.

Be sure to present yourself as a professional, I think it’s important with any job. This job involves not only medical stuff but you will also have to take part in audits when they are needed.. You should be able to put together medical reports either weekly, monthly, bi-annually etc.

This job is similar to data entry as you will be entering this in the computer. If you are not good at typing or medical terms or don’t know the basics for entering data and MS Office and similar, you won’t land this job.

Your professionalism in administrative duties, knowledge of medical records, and interaction with patients are all appreciated skills in related posts. To expand your prospects, you can create a medical assisting cover letter based on useful tips and double your list of potential employers.

Do not stop sending resumes and cover letters after the first interview that you feel was successful. By doing so, you run the risk of waiting for the company's decisions in vain and missing out on other promising employment options.

Sample cover letter for a medical records clerk position

The most effective way to digest the tips is to see their practical application. We have used all the important tips of the above units into a single a medical records clerk cover letter sample to demonstrate a winning document that can be created in GetCoverLetter editor.

Dear Ellen Martinez, During the past six years, I have had the pleasure of perfecting my skills as a medical records clerk. When I saw that “Sunshine Medical Center” was in search of a records clerk, I immediately put in my application for the position. I will say without a doubt that to work in "Sunshine Medical Center" has been a goal as it is one of the best and largest in my county.

My educational background is in business administration and medical coding allows me to thrive in this environment with great efficiency as this service is a crucial part of any medical facility. I am excellent when it comes to working with others and being a team player and at communication. My soft skills: time management, working under pressure and meeting deadlines easily. I understand in the medical profession that time and accuracy matters. So for me, as a professional, it is essential to do this job flawlessly as my six year track record will prove!

Sincerely, Martha Smithers.

This example is not commercial and has a demonstrative function only. If you need unique Cover Letter please proceed to our editor.

In the fight for the desired job, your Cover Letter is your main weapon and we know how to make it sharp.

How to save time on creating your cover letter for a medical records clerk

Our Get Cover Letter editor will help you make the process easy and fast. How it works:

Fill in a simple questionnaire to provide the needed information about yourself.

Choose the design of your cover letter.

Print, email, or download your cover letter in PDF format.

Why the Get Cover Letter is the best solution

The GetCoverLetter editor is open to any goals of applicants. Whether it be a presentation of a craft professional with a great list of achievements or even a medical records clerk without experience. Rest assured, the opportunities are equal for all the candidates.

We have template layouts for any and all jobs out there.

We show your best organizational abilities and skills. We like to highlight your soft and hard skills for the employer.

Your personal qualities are essential for working at the desk as employers want to make sure you will mesh well in the office. We will give you all the advice you’ll need to present yourself.

Now you have all the tools for creating your perfect document. Clear your mind of doubts and act now!

Templates of the best a medical records clerk cover letter designs

Any example of the document for a medical records clerk has a precise design per the requirements of the company or the general rules of business correspondence. In any case, the selection of templates in our editor will meet any expectations.

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“GetCoverLetter was a life and time saver for me when trying to complete my letter for my resume.I was so surprised how well it came out and I could go back and make changes depending on where I was applying to.”

“I adore that GetCoverLetter is simple and easy to use. I was able to write a cover letter in the correct format in little to no time. A couple of key phrases for the employer and it’s done.”

“I have always dreaded putting in new applications and resumes because I’d have to write a new cover letter. I’m sure I’m not the only one out there who hates doing it. But this site made it such a breeze. Seriously like cover letter for Dummies!”

Frequently Asked Questions

The more unique the knowledge you get, the more space for new questions. Do not be affraid to miss some aspects of creating your excellent cover letter. Here we took into account the most popular doubts to save your time and arm you with basic information.

• What should my a medical records clerk cover letter contain? The main purpose of a cover letter is to introduce yourself, mention the job you’re applying for, show that your skills and experience match the needed skills and experience for the job.
• How to properly introduce yourself in a cover letter? Greet the correct person to which your cover is intended for. Introduce yourself with enthusiasm.
• How many pages should my cover letter be? Your cover letter should only be a half a page to one full page. Your cover letter should be divided into three or four short paragraphs.
• Don't focus on yourself too much
• Don't share all the details of every job you've had
• Don't write a novel

Your cover letter is worthy of not just good but the best design. Just take a look!

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Medical Records Clerk Resume: Winning Examples for 2024

When it comes to landing a job as a Medical Records Clerk, having a winning resume is absolutely crucial. A resume that showcases your skills, experience, and education can be the difference between landing an interview or being passed over entirely. But first, let’s define what exactly a Medical Records Clerk does.

Definition of a Medical Records Clerk Role

A Medical Records Clerk is responsible for maintaining and organizing patient records in healthcare facilities. They ensure that records are accurate, up-to-date, and easily accessible to healthcare professionals when needed. This includes tasks such as:

• Filing and retrieving records
• Entering data into electronic health systems
• Ensuring records are secure and confidential
• Communicating with other healthcare professionals about patient records

Importance of having a Winning Resume

As a Medical Records Clerk, having a well-crafted resume is crucial to catching the attention of potential employers. By highlighting your qualifications and relevant experience, a winning resume can help you stand out from the competition and secure an interview. Some things to consider when crafting your resume include:

• Highlighting your education and any relevant certifications or training
• Demonstrating your proficiency with electronic health systems and medical terminology
• Showcasing your attention to detail and ability to maintain accurate records
• Emphasizing your communication and teamwork skills

Ultimately, a winning resume can help you land the job of your dreams as a Medical Records Clerk. So take the time to craft a strong and compelling resume that showcases your unique skills and abilities.

Key Responsibilities of a Medical Records Clerk

If you are considering a career in medical administration, working as a medical records clerk may be a great choice. In this section, we will discuss the key responsibilities of this role, the competencies required to excel, and how you can showcase these competencies on your resume.

Role of a Medical Records Clerk

Medical records clerks are responsible for managing patient files and keeping them organized. They handle patient information such as medical histories, lab results, and radiology reports. They also ensure that all information is up-to-date and accurate, and that patient confidentiality is maintained.

Other responsibilities of a medical records clerk include:

• Preparing patient folders for new admissions
• Retrieving patient files and records for healthcare providers and authorized personnel
• Entering patient information into electronic medical record (EMR) systems
• Monitoring and tracking patient files to ensure they are complete
• Purging and archiving files according to state and federal regulations

Key Competencies Required

To be an effective medical records clerk, there are several competencies that you should possess. These include:

• Attention to Detail: Medical records clerks need to be meticulous and detail-oriented as they deal with sensitive patient information that must be accurate and complete.
• Organizational Skills: This role requires managing a large volume of patient files, which requires strong organizational skills to ensure that everything is easily accessible and properly labeled.
• Technology Proficiency: Medical records clerks must be comfortable working with electronic medical record (EMR) systems and other healthcare technology.
• Communication Skills: This role requires regularly communicating with healthcare providers and other staff, so strong verbal and written communication skills are essential.

Showcasing Competencies on Your Resume

When applying for a medical records clerk position, it is important to showcase your competencies on your resume. Here are some ways you can do this:

• Create a skills section: List your competencies in a separate section at the top of your resume.
• Use specific examples: Highlight specific examples of how you have utilized your competencies. For example, if you have strong attention to detail, mention how you have maintained accurate and complete patient files.
• Quantify your achievements: If possible, quantify your achievements in your previous roles. For example, mention the number of patient files you managed or the amount of time you spent entering patient information into EMR systems.

Medical records clerks play a vital role in healthcare administration. To excel in this role, you must possess attention to detail, organizational skills, technology proficiency, and communication skills. By showcasing your competencies on your resume, you can increase your chances of landing a job as a medical records clerk.

Elements of a Great Medical Records Clerk Resume

When it comes to creating a winning resume for a Medical Records Clerk position, it’s important to include the right sections and key elements. Here are some guidelines to help you create a compelling resume that showcases your skills, experience, and qualifications.

Sections of a Good Medical Records Clerk Resume

Contact Information:  This should be placed at the top of your resume and include your name, address, phone number, and email address.

Objective Statement/Professional Summary:  This section should also be placed at the top of the resume and highlight your career goals, skills, and qualifications that are relevant to the job you are applying for.

Experience:  This section should list your work experience, starting with your most recent job. Include your job title, company name, location, employment dates, and a list of your responsibilities and accomplishments.

Education:  This section should list your educational credentials, including the name of the school, degree, major/minor, and graduation date.

Skills:  In this section, list your relevant technical and soft skills, such as proficiency in medical coding systems, computer software, and communication.

Certifications/Licenses:  If you have any relevant certifications or licenses, list them in this section.

Key Elements in the Medical Records Clerk Resume

Conciseness:  Keep your resume concise and to the point, highlighting your most important skills and qualifications.

Accuracy and Detail:  Attention to detail is critical in medical records management, so make sure your resume is free of errors and includes specific examples of your experience and accomplishments.

Relevance:  Make sure your resume is relevant to the job you are applying for by tailoring it to the specific job description and requirements.

Quantifiable Results:  Whenever possible, highlight specific results you achieved in previous roles, such as improvements in efficiency, cost savings, or increased accuracy.

Keywords:  Incorporate important keywords from the job description throughout your resume to ensure that it passes through applicant tracking systems.

A Brief Discussion on the right format and style for a Medical Records Clerk Resume

The right format and style for your Medical Records Clerk resume will depend on your personal preferences, the company’s application guidelines, and the specific job requirements. However, here are some general guidelines to follow:

Professional Font:  Choose a professional font, such as Times New Roman, Arial, or Calibri, and stick to 10-12 point size.

Use Bullet Points:  Use bullet points to clearly list your responsibilities and achievements, making it easy for recruiters to scan and understand your experience.

Keep It Simple yet Visually Appealing:  While your resume should be easy to read, you can still make it visually appealing with a simple layout, strategic use of bold and italic fonts, and with the right use of white space.

Essential Skills for a Medical Records Clerk

A medical records clerk plays a crucial role in maintaining the accuracy and organization of medical records. In order to excel in this position, certain essential hard and soft skills are necessary.

Hard Skills

• Knowledge of medical terminology:  A medical records clerk must be familiar with medical terms in order to accurately categorize and file patient records.
• Attention to detail:  This skill is critical in maintaining the accuracy of medical records. A small mistake can have serious consequences for a patient’s health.
• Computer skills:  As electronic medical record systems become more common, proficiency in computer skills is essential for a medical records clerk.
• Familiarity with medical record laws and regulations:  A medical records clerk must understand the legal requirements surrounding medical records, including HIPAA regulations and laws governing the retention and release of medical records.

Soft Skills

• Communication skills:  A medical records clerk must be able to communicate effectively with other healthcare professionals, including doctors, nurses, and administrative staff.
• Time management skills:  With the volume of patient records a medical records clerk handles on a daily basis, it’s important to be able to manage time effectively.
• Organizational skills:  Keeping patient records organized is key to ensuring patient safety and maintaining compliance with legal requirements.
• Customer service orientation:  While a medical records clerk’s primary responsibility is record-keeping, they may also interact with patients and their families. A customer-service oriented approach is important in these interactions.

Highlighting Skills on a Medical Records Clerk Resume

When writing a resume for a medical records clerk position, it’s important to highlight both hard and soft skills. A few strategies for doing this include:

• Customizing the resume:  Tailor the resume to the specific position by including keywords from the job description. This helps emphasize the skills that the employer is looking for.
• Including a skills summary:  A brief summary of skills can appear at the top of the resume, giving the employer an at-a-glance view of key qualifications.
• Including achievements:  Highlighting achievements that demonstrate key skills, such as reducing record errors or streamlining filing processes, helps to show the employer the value a candidate brings to the role.

Quantifying Accomplishments

Quantifying accomplishments on a medical records clerk resume helps to demonstrate the impact a candidate has had in previous roles. A few possible approaches to quantification include:

• Using numbers to describe accomplishments:  For example, “Implemented a new record-keeping system that reduced errors by 30%.”
• Describing the impact on patient care:  Emphasizing the importance of accurate record-keeping to patient safety, such as “Ensured medical records were accurately filed, resulting in no missed doses of medication.”
• Listing key responsibilities and accomplishments:  Providing a comprehensive list of responsibilities and outlining accomplishments in each area can help to highlight the scope of a candidate’s work.

Medical Records Clerk Resume Example

As you write your medical records clerk resume, you must ensure that you highlight your key skills and expertise. Here is a detailed example of a well-crafted medical records clerk resume that should inspire you.

Personal Information Section

This section should include your name, address, phone number, and email address.

Summary Section

This is a brief section that should highlight your skills and expertise as a medical records clerk. Limit this section to a maximum of three to four sentences.

Professional Experience Section

This section should list your professional experience starting with the most recent experience. It should highlight the following:

• The name and location of the company you worked for
• Your job title
• The period of employment, i.e., start and end dates
• A brief description of your roles and responsibilities, preferably in bullet points

Education Section

This section should list your academic achievements, including:

• The name of the institution you attended
• The degree or certificate you earned
• The period of attendance, i.e., start and end dates

Skills Section

This section should highlight your relevant skills, including:

• Strong written and verbal communication skills
• Expertise in using electronic medical records systems
• Knowledge of medical terminology
• Attention to detail
• Ability to work independently and as a team player

In the above resume example, the medical records clerk has highlighted their key skills in the skills section. They have also emphasized their experience in electronic medical records and highlight their attention to detail and communication skills in their professional experience section. This shows that the applicant has the necessary skills to thrive in the role of a medical records clerk.

When crafting your medical records clerk resume, ensure that you highlight your key skills and experience. Use bullet points and be as specific as possible in describing your roles and responsibilities in the professional experience section. Also, highlight your academic achievements and soft skills in the education and skills section, respectively.

Using Keywords in Medical Records Clerk Resume

As hiring managers receive numerous resumes for a Medical Records Clerk position, using the right keywords in your resume is crucial to catching their attention. By incorporating keywords into your resume, you can effectively showcase your skills and qualifications and increase your chances of getting noticed.

Identifying the Right Keywords for a Medical Records Clerk Resume

The first step in using keywords to improve your Medical Records Clerk resume is identifying the keywords relevant to the job you are applying for. These keywords are typically the skills, qualifications, and requirements that the job posting highlights. You can also refer to other similar job postings and job descriptions for Medical Records Clerk positions to gain a better understanding of the common keywords used in the field.

In general, keywords for a Medical Records Clerk Resume usually include:

• Electronic Health Records (EHR) software
• Medical Terminology
• HIPAA Compliance

Additionally, look for other skills and certifications required for the job such as CMA (Certified Medical Assistant) or RHIT (Registered Health Information Technician).

How to Use Keywords to Increase the Chances of Getting Noticed

Once you have identified the right keywords for the Medical Records Clerk position, it is essential to incorporate them properly into your resume. Here are a few tips on how to use keywords to maximize your chances of getting noticed:

• Use the important keywords multiple times throughout the resume. Include them in the summary, experience, education, and skill sections.
• Don’t overuse the keywords as that will backfire. Make sure they are well-inserted and sound natural in the context.
• Be specific about the tasks you accomplished using the specific keywords. Use action verbs, such as organized, filed, sorted so that it is easy to understand the impact of the keywords in the job.
• Use keywords only when you have relevant experience and accomplishments to back them up. Avoid mentioning random words that are unrelated to your work experience.

A few Keywords to Use in Your Medical Records Clerk Resume

Here are a few examples of keywords that you can use in your Medical Records Clerk Resume:

• Electronic Health Records (EHR) software: Proficient in managing patient data through Electronic Health Records (EHR) systems such as EPIC, Allscripts, and Cerner.
• Medical Terminology: Broad knowledge of medical terminologies such as ICD-10 and CPT codes, which have helped in clear documentation of patient procedures and diagnoses.
• HIPAA Compliance: Well acquainted with the HIPAA compliance regulations to uphold patient confidentiality and ensure data privacy in all administrative and clinical duties.
• Data Entry: Experienced in data entry procedures, such as scanning, indexing, and abstracting medical documents, which resulted in efficient tracking and retrieval of patient data.

Using the right keywords in your Medical Records Clerk Resume can be a powerful way to get noticed by hiring managers.

Keeping the Medical Records Clerk Resume Simple

When it comes to creating a winning Medical Records Clerk Resume, one of the most important aspects to consider is simplicity. A simple resume is crucial because it enables hiring managers to quickly and easily identify your qualifications without the need to sift through a mountain of information.

Explaining Why Simplicity is Important

Hiring managers have limited time to review resumes, and simplicity can significantly improve a candidate’s chances of being considered for a position. A simple Medical Records Clerk Resume allows hiring managers to scan your qualifications with ease and quickly determine whether you are a good match for the position. Moreover, a simple resume can also make a positive first impression and show that you are organized, concise, and professional.

Exploring Ways to Make a Resume Simple

Making a resume simple does not mean compromising on its quality. Instead, it’s about presenting key information in a way that is easy to read and comprehend. Here are some tips to help make your Medical Records Clerk Resume simple and effective:

• Keep it concise: Focus on including relevant information only and keeping your resume to one or two pages.
• Use bullet points: Bullet points help to break up text, making your resume visually appealing and easier to read.
• Use keywords: Incorporate keywords from the job description and industry to help your resume stand out to the hiring manager and pass through applicant tracking systems (ATS).
• Choose a readable font: Select a font that is easy to read, such as Arial, Calibri, or Times New Roman, and keep font size at 10-12 points.
• Avoid jargon: Avoid using technical jargon or acronyms that may not be universally understood.

Using Online Tools to Assess the Readability of the Medical Records Clerk Resume

To make sure that your Medical Records Clerk Resume is both simple and easy to read, it’s important to use online tools to assess its readability. These tools analyze your resume and provide a readability score, indicating how easy it is to read for the average person.

Some of the popular online readability tools include Grammarly, Hemingway, and Readable. These websites analyze your resume and provide feedback on areas that need improvement, such as sentence complexity, unnecessary jargon, and use of passive voice.

By keeping your Medical Records Clerk Resume simple and easy to read, you can significantly increase your chances of catching the attention of hiring managers and ultimately land your dream job.

How to Tailor a Medical Records Clerk Resume to the Job Description

When applying for a job, it is crucial to understand the importance of tailoring your resume to fit the specific job description. Hiring managers receive numerous resumes for every open position, so customizing your application materials is essential to make your resume stand out from the rest.

As a medical records clerk, you need to demonstrate that you meet the qualifications and requirements of the job you are applying for. To do this effectively, you must tailor your resume to match the job description. Here are some tips on how to do that:

Understanding the Importance of Tailoring Resumes for the Job

It is essential to understand that no two jobs are the same, and neither should your resume be. Every job has its unique requirements, so your resume needs to showcase your qualifications that make you an excellent candidate for the open position.

You must know the job description inside and out, including the specific skills and qualifications that the employer is looking for in an ideal candidate. Take note of the keywords and phrases used in the job posting and incorporate them throughout your resume.

Discussing How to Tailor the Resume to Each Job

Start by reviewing your resume and analyzing how your skills, experiences, and qualifications match up with the job requirements. Then customize your resume to fit the job description, highlighting the most relevant skills and experiences.

Here are some points to keep in mind when tailoring your medical records clerk resume:

Use a matching format that reflects the company’s culture and values.

Emphasize your transferable skills and showcase how they could be beneficial to the position.

Quantify your accomplishments and provide metrics to showcase the impact of your work.

Mention any relevant coursework or training that relates to the job.

Use keywords from the job description to help your resume pass through applicant tracking systems (ATS).

Including Examples of How This Can be Done

To illustrate the point better, here are some examples of how you can tailor your resume to a medical records clerk job description:

Job Description: “Looking for a medical records clerk with experience in electronic medical records (EMR) software.”

Tailored Resume Skills and Experiences:

• Advanced knowledge of EMR software.
• Experience in training new hires on EMR software.
• Developed an efficient system for tracking patient records using EMR software.

Job Description: “Seeking a detail-oriented medical records clerk with experience in handling sensitive information and maintaining confidentiality.”

• Proven track record of maintaining confidentiality in storing, retrieving, and releasing medical records.
• Developed a system for maintaining accurate and up-to-date patient files.
• Attended data privacy and security courses to ensure compliance with HIPAA regulations.

Tailoring your medical records clerk resume can significantly increase your chances of landing an interview.

Cover Letter for a Medical Records Clerk

When it comes to applying for a job, a well-crafted cover letter can make a significant difference. Your cover letter is often the first thing an employer will see, so it’s essential to make a good first impression. In this section, we will discuss how to write an effective cover letter and the different types of cover letters. We will also guide you on what to include in a cover letter for a Medical Records Clerk.

How to write an Effective Cover Letter

An effective cover letter should showcase your skills, qualifications, and enthusiasm for the job. It should be concise, professional, and compelling. Here are some tips on how to write an effective cover letter:

Start with a strong opening statement: Begin your letter with a sentence that captures the hiring manager’s attention and highlights your interest in the job.

Highlight your skills and experience: Focus on your skills and experience that are most relevant to the job. Use specific examples to illustrate your strengths.

Show enthusiasm for the job: Let the hiring manager know why you are excited about the role and how you can contribute to the organization.

Keep it concise: Your cover letter should be no more than one page. Keep your sentences short and to the point.

Tailor your letter to the job: Customize your cover letter to the job you are applying for. Use keywords and phrases from the job description.

Discussing the Different Types of Cover Letters

There are three main types of cover letters: application letters, prospecting letters, and networking letters.

Application letters: These are used to apply for a specific job opening. They should focus on your qualifications and experience relevant to the job.

Prospecting letters: These are sent to companies inquiring about possible job openings. They should showcase your skills and experience and express your interest in working for the company.

Networking letters: These are sent to people in your professional network, asking for job leads or referrals. They should be brief and to the point.

What to include in a Cover Letter for a Medical Records Clerk

When writing a cover letter for a Medical Records Clerk job, there are specific things you should include:

Your relevant experience: Highlight any experience you have in medical records management, including specific software or systems you have used.

Your qualifications: Mention any education or certification related to the job.

Your attention to detail: Medical record keeping requires precision and accuracy, so emphasize your attention to detail.

Your abilities to work with patients and healthcare providers: Being able to communicate effectively with healthcare providers and patients is critical in this role, so highlight your abilities in this area.

Your enthusiasm for the job: Let the hiring manager know how excited you are about the opportunity and why you are the best fit for the job.

Tips for Writing an Effective Medical Records Clerk Resume

Are you hoping to land a job as a medical records clerk? If so, your resume will play a significant role in your job search. A well-crafted resume can open doors and lead to interviews, while a poorly written one can quickly end your chances of getting your dream job. In this section, we’ll explore various tips to help you craft a winning medical records clerk resume that sets you apart from other candidates.

Tailor your resume to the job description: Medical records clerk positions vary in their requirements, so it’s essential to customize your resume to match the specific job posting. Look for keywords and phrases in the job description and use them in your resume to help your application get past the applicant tracking system (ATS) and into the hands of the hiring manager.

Highlight your relevant experience: In the medical records field, employers will be looking for candidates who have experience managing medical records, understanding medical terminology, and working with electronic medical record systems. Make sure to highlight these qualifications prominently in your resume.

Emphasize your attention to detail: The role of a medical records clerk requires a high level of accuracy and attention to detail. Emphasize your attention to detail in your resume by including examples of how you’ve ensured the accuracy of medical records in previous roles.

Use bullet points to keep it concise: Medical records clerks need to be organized and efficient, and your resume should reflect those qualities. Use bullet points to keep your resume concise and easy to read, focusing on specific accomplishments and qualifications.

Common Mistakes to Avoid When Writing a Medical Records Clerk Resume

Failing to proofread: Attention to detail is critical in the medical records field, and a resume that’s riddled with typos or grammatical errors can quickly disqualify you from a job. Always proofread your resume carefully, and consider having a friend or mentor review it as well.

Using generic language: Avoid using generic language in your medical records clerk resume. Instead, customize your resume with specific keywords and phrases that are relevant to the job and highlight your unique qualifications and accomplishments.

Omitting relevant experience: Make sure to include any relevant experience you have, even if it’s not in the medical records field specifically. For example, if you’ve worked with electronic medical record systems in a different context, make sure to include that experience on your resume.

Overcomplicating your formatting: While you want your resume to stand out, don’t overcomplicate the formatting. Stick to a clean, easy-to-read format, and avoid excessive use of bold, italicized, or fancy fonts.

By following these tips and avoiding common mistakes, you’ll be well on your way to creating a winning medical records clerk resume. Good luck in your job search!

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5 Amazing medical records clerk Resume Examples (Updated 2023) + Skills & Job Descriptions

Build your resume in 15 minutes, medical records clerk: resume samples & writing guide, professional summary, employment history.

• Provide customer service to patients and other healthcare personnel
• Update patient information in medical records systems
• File and organize medical records in accordance with established standards
• Scan documents into electronic medical records systems
• Assisting with the release of information requests
• Ensuring all medical records are complete, accurate, and up-to-date
• Assisting with the development and implementation of medical record policies and procedures
• Generate reports from medical records systems
• Monitor and maintain medical records filing systems

Do you already have a resume? Use our PDF converter and edit your resume.

Quentin Green

• Processing incoming and outgoing medical records
• Follow up on missing or incomplete medical records
• Assisting with other administrative and clerical duties as needed
• Filing, organizing, and maintaining patient medical records
• Prepare and process medical records requests for release of information
• Answering phone inquiries and responding to requests for medical records
• Generating reports and preparing charts
• Maintain patient records in accordance with established policies and procedures
• Verifying accuracy of information entered into the medical record

Henry Miller

• Locating and retrieving missing medical records
• Auditing and monitoring medical records for completeness and accuracy
• Ensure compliance with HIPAA regulations

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Table of Content

• Introduction
• Resume Samples & Writing Guide
• Resume Example 1
• Resume Example 2
• Resume Example 3
• Resume Example 4
• Resume Example 5
• Jobs Description
• Jobs Skills
• Technical Skills
• Soft Skills
• How to Improve Your Resume
• How to Optimize Your Resume
• Cover Letter Example

medical records clerk Job Descriptions; Explained

If you're applying for an medical records clerk position, it's important to tailor your resume to the specific job requirements in order to differentiate yourself from other candidates. Including accurate and relevant information that directly aligns with the job description can greatly increase your chances of securing an interview with potential employers. When crafting your resume, be sure to use action verbs and a clear, concise format to highlight your relevant skills and experience. Remember, the job description is your first opportunity to make an impression on recruiters, so pay close attention to the details and make sure you're presenting yourself in the best possible light.

medical records clerk

•  ICD – 10 coding
• monitor contents of the PF58 and PF58A
• prepare summons files and attend court when required
• closure of documents on Hospital information system                            (scanned/rename/upload)
•  Ensured that all patients documents were readily available 
•  Ensure all warded patients are registered and documented 
•  Kept in contact with patient relatives via phone 
• Assisted in providing support and quality service to patient and staff 
• Answered to telephone and scheduled appointments for physicians
• Prepared medical records
• Arranged all new charts with alphabetical and name labels for proper filings 
• Located, checked in and pulled medical records for appointments and incomplete charts
• Responsible for scanning and ensuring accurate electronic input of medical records
• Copy and accurately file documents
• Create medical charts
• Handled various administrative functions
• Retrieve patient medical records for physicians, and other medical personnel.
• Compile and maintain patients’ medical records.
• Maintain, and operate a variety of health record indexes or storage and retrieval systems to collect, classify, store, or analyze information.
• Preauthorization of medical insurance billings.
• Coordinate with doctors regarding prescriptions on patients behalf. 

medical records clerk Job Skills

For an medical records clerk position, your job skills are a key factor in demonstrating your value to the company and showing recruiters that you're the ight fit for the role. It's important to be specific when highlighting your skills and ensure that they are directly aligned with the job requirements, as this can greatly improve your chances of being hired. By showcasing your relevant skills and experience, you can make a compelling case for why you're the best candidate for the job.

How to include technical skills in your resume:

Technical skills are a set of specialized abilities and knowledge required to perform a particular job effectively. Some examples of technical skills are data analysis, project management, software proficiency, and programming languages, to name a few. Add the technical skills that will get hired in your career field with our simple-to-use resume builder. Select your desired resume template, once you reach the skills section of the builder, manually write in the skill or simply click on "Add more skills". This will automatically generate the best skills for your career field, choose your skill level, and hit "Save & Next."

• Medical Terminology
• Medical Coding
• Microsoft Office
• Medical Records Maintenance
• HIPAA Compliance
• Insurance Verification
• Customer Service
• Data Analysis
• Quality Control
• Records Retrieval
• Document Management
• Electronic Health Records
• Medical Office Procedures
• Insurance Claims Processing.

How to include soft skills in your resume:

Soft skills are non-technical skills that relate to how you work and that can be used in any job. Including soft skills such as time management, creative thinking, teamwork, and conflict resolution demonstrate your problem-solving abilities and show that you navigate challenges and changes in the workplace efficiently. Add competitive soft skills to make your resume stand-out to recruiters! Simply select your preferred resume template in the skills section, enter the skills manually or use the "Add more skills" option. Our resume builder will generate the most relevant soft skills for your career path. Choose your proficiency level for each skill, and then click "Save & Next" to proceed to the next section.

• Communication
• Interpersonal
• Time Management
• Problem Solving
• Decision Making
• Critical Thinking
• Adaptability
• Organization
• Public Speaking
• Negotiation
• Conflict Resolution
• Attention to Detail
• Self-Motivation
• Stress Management
• Collaboration
• Strategic Thinking
• Emotional Intelligence
• Flexibility
• Reliability
• Professionalism
• Computer Literacy
• Project Management
• Presentation
• Written Communication
• Social Media
• Troubleshooting
• Quality Assurance
• Supervisory
• Risk Management
• Database Management
• Documentation
• Financial Management
• Visualization
• Business Acumen
• Process Improvement
• Relationship Management.

How to Improve Your medical records clerk Resume

Navigating resume pitfalls can mean the difference between landing an interview or not. Missing job descriptions or unexplained work history gaps can cause recruiters to hesitate. Let's not even talk about the impact of bad grammar, and forgetting your contact info could leave your potential employer hanging. Aim to be comprehensive, concise, and accurate.

Ollie Quinn

• Scanning documents and entering data into the electronic medical record system
• Maintaining confidentiality of patient information
• Respond to requests for medical records in a timely manner

Unexplained Year Gaps and Missing Job Experiences are a No-no

Gaps in your resume can prevent recruiters from hiring you if you don't explain them..

• It's okay to have gaps in your work experience but always offer a valid explanation instead of just hiding it.
• Use the gap to talk about positive attributes or additional skills you've learned.
• Be honest and straightforward about the gap and explain it using a professional summary.

How to Optimize Your medical records clerk Resume

Keep an eye out for these resume traps. Neglecting to detail your job roles or explain gaps in your career can lead to unnecessary doubts. Grammar blunders can reflect negatively on you, and without contact information, how can employers reach you? Be meticulous and complete.

Ernest Roberts

• Retreiving medical records for physicians, nurse's, and other healthcare provider's
• Monitoring and maintainning medical records filing system's
• Updating patient information in medical record's system's.
• Updat patient informations in medical records system
• Scans documents into electronic medical records systems
• Assist with the releas of information requests.
• Mointor and maintaing medical records filing systems
• Retrievving medical records for physicians, nurses, and other healthcare providers
• Ensurring all medical records are complete, accurrate, and up-to-date

Avoid Spelling Mistakes and Include your Contact Information

Missing contact information prevents recruiters from understanding you're the best fit for the position..

• Make sure you're not missing contact information on your resume. That should include your full name, telephone number and email address.
• Make sure to use a professional email address as part of your contact information.
• Highlight your contact information and double check that everything is accurate to help recruiters get in touch with you.

medical records clerk Cover Letter Example

A cover letter can be a valuable addition to your job application when applying for an medical records clerk position. Cover letters provide a concise summary of your qualifications, skills, and experience, also it also gives you an opportunity to explain why you're the best fit for the job. Crafting a cover letter that showcases your relevant experience and enthusiasm for the Accounts Payable role can significantly improve your chances of securing an interview.

To the Hiring Team at CVS Health

As a Medical Records Clerk with a proven track record of success in Administrative & Clerical, I am excited to apply for the Lead Medical Records Clerk position at CVS Health. I believe that my skills and expertise would make a valuable contribution to your team.

As someone who has always been committed to making a positive impact on the world, I have pursued opportunities to contribute to my community through my work wherever I may be. My experience in this field has equipped me with the skills and knowledge necessary to succeed throughout my life and I am confident that they will help me to bring my passion and expertise to your organization and help drive your success.

Thank you for considering my application for the Lead Medical Records Clerk role at your organization. I am dedicated to continuous improvement, and elated about the opportunity to join your team and work towards achieving our shared goals together.

Showcase your most significant accomplishments and qualifications with this cover letter. Personalize this cover letter in just few minutes with our user-friendly tool!

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Judicial Council of California

Assistant deputy clerk ii-iii (jo#6170).

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JOB TITLE: ASSISTANT DEPUTY CLERK II-III

LOCATION: SANTA ANA, CA

JOB ID: 6170

The State of California, Court of Appeal, Division Three of the Fourth Appellate District located in Santa Ana is accepting applications for the position of Assistant Deputy Clerk. This is an on-site, in-person position. The successful candidate will be a self-motivated professional and a reliable individual who is interested in working in a fast-paced environment where personal initiative, excellent organizational and interpersonal skills are highly valued.

The Court strives for employee work-life balance and includes substantial vacation and holiday time. In addition, we offer an excellent benefits package including pension, medical, dental and vision coverage, flexible spending accounts, up to $130 per month subsidy towards public transit commuting costs, and retirement savings plans.

The position will be staffed at a level commensurate with the qualifications of the selected individual.

RESPONSIBILITIES

Under supervision, the incumbent performs a variety of clerical, procedural and legal processes supporting activities in the Clerk’s Office. Duties include prioritizing and examining incoming court documents and materials for conformance to the California Rules of Court, appellate court procedures and local rules; coding, scanning and entering documents into a computer tracking and monitoring system; electronically routing documents; evaluating, preparing and issuing detailed and complex court orders, letters and memos; review and file opinions; answering incoming telephone calls and in-person questions from court staff, the public, attorneys and other courts regarding cases, knowledge, interpretation and application of the California Rules of Court and California Style Manual, e-filing and other procedural and legal proceedings; preparing and sending out notices, preparing oral argument calendar, serving as courtroom clerk; setting up and recording; opens, reviews, separates and distributes the mail; processes outgoing mail, proper handling and shipment of court records; boxing records. Receiving, and preparing financial transaction receipts, deposits, and other duties as assigned.

QUALIFICATIONS

• Excellent interpersonal skills and ability to perform well in a diverse work environment;
• Advanced computer application skills, working knowledge of Microsoft Office and Adobe Acrobat;
• Working knowledge of legal source materials;
• Knowledge of correct business English and legal terminology, including spelling, grammar, and punctuation;
• Understand and follow oral and written instructions;
• Attention to detail and accuracy;
• Ability to meet deadlines;
• Ability to maintain confidentiality, and establish and maintain cooperative working relationships with other court personnel;
• Excellent attendance and punctuality.

WORKING CONDITIONS

Ability to lift up to 40lbs.

Ability to copy and scan.

MINIMUM QUALIFICATIONS

Assistant Deputy Clerk II: Equivalent to graduation from high school and three years of legal clerical processing experience. Or one year as an Assistant Deputy Clerk I in the judicial branch.

Assistant Deputy Clerk III: Equivalent to graduation from high school and four years of legal processing experience, including two years of advanced procedural and legal processing experience at the level of an appellate court deputy clerk. Or two years as an Assistant Deputy Clerk II in the judicial branch.

Directly related college-level course work may be substituted for required experience on a year- for-year basis.

HOW TO APPLY

To ensure consideration of your application for the earliest round of interviews, please apply by 5:00 p.m. on February 29 ,2024. The posting will remain open until filled.

This position requires the submission of our official application, resume and cover letter. To complete an online application, please visit our website at https://www.courts.ca.gov/careers.htm and search for Job ID# 6170.

The Fourth District Court of Appeal provides reasonable accommodation to applicants with disabilities who request such accommodation. Reasonable accommodation needs should be requested through Human Resources at (415) 865-4260. Telecommunications Device for the Deaf (415) 865-4272.

Please note: If you are selected for hire, the Fourth District Court of Appeal will require verification of employment eligibility or authorization to legally work in the United States .

PAY AND BENEFITS

Assistant Deputy Clerk II $4,826 – $5,870 per month

Assistant Deputy Clerk III $5,309 – $6,456 per month

Salary is based on qualifications and experience.

Highlights of our benefits package include:

• Health/Dental/Vision benefits program
• 14 paid holidays per calendar year
• Choice of Annual Leave or Sick/Vacation Leave
• 1 personal holiday per year
• Up to $130 per month reimbursement for qualifying mass transit costs
• CalPERS Retirement Plan
• 401(k) and 457 deferred compensation plans
• Employee Assistance Program
• Basic Life and AD&D Insurance
• FlexElect Program
• Long Term Disability Program (employee paid/optional)
• Group Legal Plan (employee paid/optional)

Equal Employment Opportunity

The Court of Appeal, Fourth Appellate District is an Equal Opportunity Employer.

Medical Records Assistant Cover Letter Examples

A great medical records assistant cover letter can help you stand out from the competition when applying for a job. Be sure to tailor your letter to the specific requirements listed in the job description, and highlight your most relevant or exceptional qualifications. The following medical records assistant cover letter example can give you some ideas on how to write your own letter.

or download as PDF

Cover Letter Example (Text)

Isa Rapposelli

(703) 615-0047

[email protected]

Dear Keandra Panessa,

I am writing to express my interest in the Medical Records Assistant position at Epic Systems Corporation, as advertised on your company's careers page. With a solid foundation of five years of experience at Cerner Corporation, I have honed my skills in managing sensitive patient data, ensuring impeccable record accuracy, and supporting healthcare professionals in delivering top-tier patient care. I am eager to bring my expertise to Epic Systems and contribute to your mission of enhancing healthcare through innovative technology solutions.

During my tenure at Cerner Corporation, I was instrumental in streamlining the process of electronic health record management, which improved retrieval times by 30% and significantly reduced clerical errors. I have a comprehensive understanding of medical terminology, ICD-10 coding, and HIPAA regulations, which allows me to handle records with the utmost confidentiality and attention to detail. My ability to adapt to new software and systems swiftly, combined with a proactive approach to problem-solving, ensures that I can effectively navigate and contribute to the sophisticated environment at Epic Systems.

I am particularly excited about the opportunity to work with Epic Systems due to your renowned commitment to innovation and user-friendly design. I am confident that my experience with electronic health records, coupled with my dedication to continuous improvement and quality assurance, will make me a valuable asset to your team. I am enthusiastic about the prospect of working in a collaborative setting and am committed to fostering strong relationships with colleagues to enhance workflow efficiencies and patient outcomes.

Thank you for considering my application. I am looking forward to the possibility of discussing how my background, skills, and enthusiasms align with the goals of Epic Systems Corporation. I am available at your earliest convenience for an interview and can be reached at [Your Contact Information].

Warm regards,

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