what is a cover letter or letter of interest

How To Write A Letter Of Interest (Sample Templates Included)

Mike Simpson 0 Comments

By Mike Simpson

Updated 5/9/2022

We’ve all been there… You’ve combed all of the job boards in search of the perfect job but, alas, haven’t been able to find anything that’s a great fit. Fortunately, there’s still one more lifeline you have at your disposal, and if used properly, it can end up being one of the most rewarding things you do for your career.

So what is this secret weapon I speak of? A letter of interest, of course!

With a letter of interest, you can connect with more opportunities. Here’s how.

What Is a Letter of Interest?

A letter of interest is a letter you send to your target company, letting them know that you’re interested in working with them. It’s also a way to see if there are any potential job opportunities that match up with your skillset that aren’t openly advertised, allowing you to tap into the hidden job market . Since over 80 percent of jobs go unadvertised, that’s a big deal.

Generally speaking, a letter of interest can be sent at any time regardless of whether a company is actively hiring, as it isn’t sent in response to a specific job opening. Rather, it’s a way of introducing yourself to a company you’re interested in and seeing about the possibility of employment with them.

Letters of interest are sometimes also called letters of inquiry for just this reason. You’re inquiring if they might have a position for you. This is the part of the equation that can be very rewarding. Rather than applying to jobs that aren’t a stellar match, you get to handpick the companies that you contact. Pretty awesome, right? We think so.

Letter of Interest vs. Cover Letter

In many ways, a letter of interest is like a cover letter. However, when it comes to a letter of interest vs. cover letter, there are differences, too.

Generally speaking, cover letters typically target specific, open jobs. With a letter of interest, you’re reaching out even though there isn’t an advertised vacancy.

Since that’s the case, cover letters are more targeted. They speak to a specific position, referencing details from the job ad. Letters of interest are a touch more general, highlighting your strengths in a field and how you could benefit the company in a broad sense without connecting it to a particular role.

How To Write a Letter of Interest

Much like any correspondence you send any employer, you have to make sure that a letter of interest for a job is well crafted and appropriate. You’re introducing yourself to a potential employer, so you want to put your best foot forward.

A poorly written letter of inquiry can potentially make any possibility of working at your dream job with your target company a solid “NO” in the “Do you like me?” boxes. That means you need to ensure you take the time to do it right.

If you do it correctly, a letter of interest is a great way to demonstrate your ability to market yourself and highlight your best qualifications. Plus, it can lead to real opportunities.

Tailoring Your Letter of Interest

As you’ve no doubt seen in our other blog posts, we’re very big on tailoring. Your letter of interest is another opportunity (actually, the first opportunity!) for you to find out exactly what the company is looking for and present yourself as that person.

When applying for a specific position, you have the benefit of using the job description to comb through in search of the qualities that the company puts a lot of value in. But since this is a letter of interest, you are traditionally not applying to a specific position, so you need to be a little more creative. Since that’s the case, you need to do some hardcore research, taking the time to learn about the specific type of people the company likes to hire.

Researching a Company Through Their Online Presence

There is a virtual treasure trove of information available about a company when you peruse its various web properties. Since you’re looking to learn more about the people who get hired to work there, it’s wise to spend time digging into each web property in search of clues.

Quite often, there are “day in the life” videos featuring employee interviews that are incredibly useful. You can also go to the employee list on the company’s LinkedIn page and go through the profiles to see what experience and skills they have.

Putting the “Tailoring Method” To Work

Once you have figured out the types of people that your company hires, you want to do your best to emulate them in your letter of interest. Choose a few skills and abilities that you want to highlight that align with what your research revealed about the employees. Then, start thinking up a quick supporting statement for each one that you use. After all, if you can’t back it up, there is no point in even mentioning it.

Once you have done the research and have uncovered the qualities that you want to showcase, you are ready to begin writing your letter of interest.

Best Letter of Interest Format

Half of the battle is making sure that you nail your letter of interest format. After all, you won’t exactly be making the best first impression if your letter is a convoluted mess that is hard to read and makes no sense.

Here is the basic format for you to follow, which you can see in the three examples we use below:

Your Contact Info

No surprises here. Name, address, telephone number, email, and your website. If you’re not comfortable providing your address or any other information, don’t worry about it. Just make sure they can get in touch with you!

Use a traditional format for the date, writing out the month, followed by the day, and ending with the year.

Company Contact Info

Please don’t start the letter with “to whom it may concern.” Do the research and find a specific person to address the letter to. A good place to start would be a hiring manager, another person in HR, or even better, the manager or director of the department you envision yourself working in.

Opening Paragraph

Introduce yourself and your intentions.

Qualification/Experience Paragraph

Attack this paragraph with two purposes in mind:

• Showing how you add value
• Demonstrating you have the qualities they value

This is your time to shine. Keep it brief and succinct, picking two to three qualities and supporting them with facts.

Closing Paragraph

Thank them for their time and offer your availability for an “informational interview” at their earliest convenience.

What’s an informational interview? It’s both an opportunity for you to learn more about the company and the various positions within the company AND a great way for you to meet the right people in the organization you are interested in.

More importantly, it’s an opportunity for you to let your award-winning personality shine, and if executed properly, it can help you land a job at the company of your dreams!

Stick with “regards” or just “sincerely,” add your name, and you’ll be good to go.

Common Mistakes

Many people fall into the same traps and make some of these classic letter of interest mistakes. Do your best to avoid these if you want to get your foot in the door!

1. You don’t send a letter of interest at all

Too often, people find a company they’d like to work for and just blindly send in a resume with nothing else attached. Sure, it might be a super impressive resume, but if you don’t include a letter of interest discussing why you’re sending it in and who you are, you might as well just be throwing those resumes away.

On the flip side…DO NOT FORGET TO INCLUDE YOUR RESUME!

2. Sending your letter of interest out with a generic heading

As mentioned above, you need to take the time to do a little digging and find out to who you should address your letter. Sending out a generic “Dear HR Director” or “To Whom It May Concern” isn’t going to win you any brownie points.

3. Not saying what you can do for them, but what they can do for you

Regardless of why you’re interested, remember, it’s about what you can do for them, not what they can do for you! Tell them what you can do to help them achieve their goals.

4. Not tailoring your letter

If you’re going to show initiative by writing a letter of inquiry, make sure that initiative extends to your research as well! Supercharge your letter by highlighting qualities that align with the company values, increasing your odds of success.

5. Being boring

You’re shooting for your target company and your dream job, so don’t simply make a list of all of your skills and abilities. Instead, make sure to dazzle them with what you bring to the table, adding something extra to generate interest.

6. Being too long

Your goal is to catch their attention and leave them wanting more…which means short, sweet, and to the point. Keep your letter under a page.

7. Being sloppy

There is no excuse for typos or sloppy writing. You’re trying to get an informational (or even a full-on) interview, so get these basics right. Check. Double-check, and then check again!

8. Not following up

Yes, you should treat your letter of interest exactly like and job application and follow up.

Sending a letter of interest is a proactive step, so keep being proactive! Ask for a job interview, an informational interview, or a meeting HR director to talk about potential roles you might fill. Then, follow up on that request.

A Few Great Letter of Interest Sample Templates

Now that we have that out of the way, let’s take a look at a few examples so you can get your own started! Here are three different scenarios from which you might decide to write a letter of interest to a company.

Choose the best letter of interest sample that fits with your situation, but don’t simply copy the example word-for-word. You need to input your own experiences and personality, so think of this letter of interest sample as more of a template that will guide you to success!

Letter of interest for your target company following a positive encounter:

Your Address

Your City, State, Zip Code

Your Phone Number

City, State Zip

Dear (remember, make this specific!):

I recently had the opportunity to interact with a few members of your customer support team while conducting research for a project. My time with them was brief but memorable. Your team was friendly, poised, and professional, and I was impressed with their willingness to help and their quick responses to my questions.

It is clear customer satisfaction is an integral part of your company’s core values. It is for this reason that I am writing to you. I feel my own personal values and special talents might benefit your customer service department. I believe in personal accountability and integrity and have always made sure to act in a professional and ethical manner. Attention to detail is similarly a priority, ensuring that my work is nothing short of my best at all times.

If I were to be hired by your company, I would be dedicated to delivering the same kind of high-quality customer service I myself experienced. Both a motivated self-starter and an enthusiastic team player, I feel I’d be an exceptional fit.

In the hopes of scheduling an interview with you or answering any questions you might have, I will call you [upcoming date]. Please do not hesitate to contact me with any questions at any time at [phone number] or email, [email address].

Thank you for your time in considering my qualifications.

Letter of interest following a write up of the target company:

Dear Mr./Ms. Last Name,

While reading through a trade publication last week, I came across an article outlining why your company has been recognized as one of the best places to work in the country for tech professionals. Your entire focus has been on making sure that your company is not only a leader in the industry but also an innovator, pioneering new and emerging technology. For this reason, I am sending you my resume in the hopes that I might be able to join your team.

I have worked exclusively within the technology field for the past five years. During that time, I’ve worked in a variety of positions, giving me experience in accounting, including finance and budgeting. I was also responsible for inventory control and vendor relations. I have been instrumental in my past positions in bringing new and emerging technology into our business processes, and I am actively looking for opportunities with companies that would allow me to continue that practice. I believe strongly in always being at the forefront of technological development, a perspective I feel your company has, too.

As a team leader, I am proud of the fact that not only have we never missed a deadline but that we have come in under budget while delivering superior results every time. I firmly believe in the integrity and professionalism of my work, striving to ensure that every aspect of what I do also upholds the company’s core values.

I will call you on [date] to answer any questions about this letter or my resume in the hope of scheduling an interview. If you prefer, please contact me by phone [phone number] or email, [email address].

Letter of interest for a recent graduate looking for work:

I read about [company name]’s retail management training program in [publication name], and I would like to inquire about the possibility of openings. As a recent graduate from the University of California with a degree in Business Management, I am very interested in a career in retail management, and think your program is a perfect match for both my skills and my experiences. I have over five years of retail experience, including time as a Sales Associate and a Manager.

Along with this letter, I have included my resume, which contains additional information on my experience and skills. I would appreciate the opportunity to discuss the training program with you and to provide further information on my candidacy. I can be reached anytime via my cell phone, [phone number], or by email at [email address].

Thank you for your time and consideration. I look forward to speaking with you about this exciting opportunity.

Putting It All Together

Now, you should know all you need to about the amazing letter of interest! Remember, each sample letter of interest above is meant to serve as inspiration. When you create yours, remember to keep it targeted, short, and professional. That way, you increase your odds of getting a response.

And as always,

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Mike simpson.

Co-Founder and CEO of TheInterviewGuys.com. Mike is a job interview and career expert and the head writer at TheInterviewGuys.com. His advice and insights have been shared and featured by publications such as Forbes , Entrepreneur , CNBC and more as well as educational institutions such as the University of Michigan , Penn State , Northeastern and others. Learn more about The Interview Guys on our About Us page .

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Letter of Interest vs. Cover Letter: What Is the Difference?

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What is a letter of interest?

What is a cover letter, letter of interest vs. cover letter, how to write a letter of interest.

Although they have similarities, a letter of interest and a cover letter are two distinctly different documents. While both are used for the end goal of obtaining a job, they have varying purposes and should have different content. Learn more about the differences between a letter of interest and cover letter, when you should use each type of letter and what to include in them.

A letter of interest is a document that someone seeking a job sends to a company that they wish to work for. The letter explains the sender’s interest in working for the company, introduces the sender and usually asks for information about job opportunities. A letter of interest can also be called a prospecting letter or a letter of inquiry.

A cover letter is a document that a job candidate sends as part of an application for a certain position. A cover letter accompanies the applicant’s resume and should detail the sender’s explanation for why they are a good fit for the open position.

The main differences between a letter of interest and a cover letter include:

Timing of the letter

A letter of interest can be sent at any time. It is usually sent when the company has not advertised any open positions, but the sender wants to communicate their interest in working for the company anyway. Since many jobs are filled internally or through networking before they are posted publicly, sending a letter of interest can help you discover job opportunities that are not public yet or will not be made public.

A cover letter is sent in response to an open position advertised by a company. 

Purpose of the letter

The purpose of a letter of interest is to communicate the sender’s desire to work for the company and to ask for information about whether there might be job opportunities available now or in the future. Occasionally, a letter of interest is used to ask for more information or additional opportunities besides the open jobs that are already posted.

The purpose of a cover letter is to apply for a specific open position at a company.

Accompanying material with the letter

Since a letter of interest is not applying for a certain position, it can be sent as a stand-alone document or with a resume.

A cover letter should always be sent in addition to a resume and any other application materials the job advertisement requested, such as letters of recommendation, transcripts, proof of certifications, portfolios or other qualifications.

The content of a letter of interest is more general than a cover letter. It should express the sender’s interest in the company and provide a general explanation of skills and experience that could add value to the company.

A cover letter’s content should be specific to the open position, explaining in more detailed terms than the accompanying resume why the applicant is an excellent candidate for the role. It should include a statement of what position the sender is applying to and focus on their education, work experience and skills that are relevant to that position.

If you want to send a letter of interest to a company, consider using these steps:

1. Firstly, research the company

Before composing your letter of interest, you should thoroughly research the company you want to send it to. Your letter will be more effective if you understand the company’s purpose and needs and can tailor its content to that information. It will also be more effective if you can find a specific person to address your letter to, instead of ‘To Whom It May Concern’ or ‘Dear Hiring Manager.’

You should also research whether you have any contacts at the company or know anyone who has contacts there and could assist you. You could ask your contact to introduce you to someone at the company or ask their permission to use their name as a way of introducing yourself in your letter.

2. Secondly, begin with a brief introduction

After the opening greeting of your letter, you can begin by briefly stating your name and who you are. This should only be one or two sentences, as you will explain more about yourself later.

3. Thirdly, state and explain your interest in the company

Immediately after your brief introduction, you should explain the purpose of your letter by stating your interest in the company. Use your research to show that you understand the company’s current state, mission and goals. It is good to be complimentary in this section (without overpraising) to communicate your sincere admiration and interest in the business. Explain why you are interested in working for the company by giving details about the work the company is doing. Focus this section more on the company than on yourself.

4. Fourthly, describe how you can add value to the company 

The most important part of a letter of interest is connecting your interest in the company with your value to the company. Include a general description of your background, including education, work experience and skills, but focus on transferable skills or employability skills to communicate that you could be an asset to any area of the company. You can include your resume with the letter to provide the recipient with more particular details of your qualifications.

You can also use your knowledge of the company to propose a specific way that you could help or benefit them or solve a problem within their business.

5. Then, request to be considered  

After explaining your interest and value, directly request information about possible job opportunities and to be considered for those job opportunities. You can also ask for a meeting or phone call with the letter’s recipient to discuss your value proposition and any opportunities in person.

6. Next, use a professional format 

When you have composed the main content of the letter, take some time to make sure it’s presented professionally. Use a business letter format, including a formal heading, greeting, closing phrase and signature. Make sure your contact information is accurate and easy to find on the page. Keep the letter to the length of one page only.

7. Finally, proofread carefully

Before sending the letter, closely edit and proofread it. Revise any typos, grammatical mistakes or inaccurate information to ensure that you make a good impression on the reader.

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Letter of Interest vs. Cover Letter: Difference, Tips and Examples

Applying for the job of your dreams can be stressful — but it doesn’t have to be. With the right tools by your side, you will stay focused and composed even through the toughest application process.

But where do you start? We suggest you start at the beginning and build a strong application base — this includes a strong resume, cover letter and letter of intent. Below, we will look into the differences between a cover letter and a letter of interest and focus on the best practices for writing them both.

Table of Contents

What is the difference between a cover letter and a letter of interest?

The primary difference between a cover letter and a letter of interest is the purpose for which the letter is written.

A letter of interest is sent as an open offer and indicates that you are interested in working for a specific company in a potentially available role that matches your skillset and experience.

A cover letter, on the other hand, is typically sent out alongside your resume in response to a specific vacancy advertised by the company.

Basically, letters of interest focus on why you want to work for this company. Cover letters aim to explain why you are the best candidate for a specific job.

Cover letter example

Letter of interest example

How to write a letter of interest?

As we’ve mentioned above, when you write a letter of interest, you are not applying for a specific position. Instead, you are expressing your interest in working for a particular company.  Because of this, your job with the letter of interest is to emphasize that you have the overall skillset that would be beneficial to the company you are applying for. If there is a specific position you are aiming for, you can also try to tailor your letter of interest to that specific post and highlight relevant qualifications.

So, then what is the purpose of a cover letter?  Compared to the letter of interest, a cover letter is typically sent alongside your resume ( here’s how to write a resume ) and is used to apply for a specific position — you will typically send the resume and cover letter combo in reply to an advertised job offer. A cover letter is basically a collection of selling points that will get the recruiter interested in reading the rest of your application. Here’s how to write a cover letter . 

Let’s see how to best structure a letter of interest

First paragraph: introduction.

You should start off your letter of intent by introducing yourself and explaining what kind of work you do. This is also where you should explain why you are passionate about working for this company and what problems you can help them solve.

You can mention here that you know that they are not currently recruiting — but you may have the skillset and expertise that they wouldn’t want to miss out on.

Second paragraph: work experience

In this paragraph, you will need to pull out all the stunts to impress the recruiter with your experience and expertise. The goal is to make yourself as memorable as possible so that the recruiter will think of you the moment a position opens up.

In this part of your letter of interest, it’s best to focus on concrete achievements you’ve had in previous positions. You can mention the biggest projects you’ve worked on and how they’ve benefited the company, a crisis situation that you’ve handled, the amount of new business you’ve brought to the company — and more.

It’s also a good place to mention your most valued skills (foreign languages you speak, software you can use, personality traits that make you a good professional, etc.).

Third paragraph: call to action

Now it’s time to ask the reader of your letter to act. Think of what kind of outcome you are expecting out of your letter. Do you want them to email you, invite you for an interview, offer feedback on your letter, etc.

Include your most reliable contact information. Even if you have your email and phone in the header of your letter, you can repeat them here.

Tips for writing a letter of interest

When reading your letter of interest, the hiring manager should feel your enthusiasm and passion for working for their company. The tips below can help you make sure your enthusiasm and passion come through in your application.

• Personalize your application . This is one of the most important factors when it comes to the success of your application. Make sure you study the company you are applying for, learn about their mission and company culture. Then, do your best to make these elements come through in your letter of intent to illustrate that you are a good match for the in-company environment.
• Leverage your background . Include specific examples from your work experience that have allowed you to become a better professional. Avoid generalities and be as specific as possible — this will let the hiring professional see that you are genuinely passionate about your job and plan to bring all of your expertise to the new position.
• Explain your motivation . Another important piece of information to include is what has motivated you to write this letter and why you want to work for this specific company. This can include your career goals and how they align with the position you are applying for.

Letter of intent vs letter of interest

Even though these two terms are sometimes used interchangeably, there is actually a slight difference between the letter of interest and the letter of intent. This difference lies in the nature of commitment.

Basically, a letter of intent shows a higher degree of commitment compared to a letter of interest. It states your intentions to work for this particular company — and you may even have a particular role in mind. It’s very similar to a letter of interest in the sense that you should focus on why you want to work for this specific company. However, a letter of intent is more “serious” than a letter of interest and signifies that this company is your first and sometimes only choice.

Summing thins up

• A letter of interest is a letter that aims to express your interest in working for a particular company and inquire about potential employment opportunities.
• A cover letter is a letter that you send together with your resume when applying for a specific position. It serves as a brief introduction of your best qualities and aims to “sell” your application and get the recruiter interested.
• A letter of intent is similar to the letter of interest but presupposes a stronger level of commitment.

We hope that this has been helpful and you are now one step closer to landing the job of your dreams. Learn more about the application process in our blog. Here’s the next read we suggest: Cover Letter vs. Resume: What’s the Difference ?

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Letter Of Interest Vs. Cover Letter: What’s The Difference?

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Find a Job You Really Want In

So, you’re considering getting a new job. You’re weighing your options and are looking around at the companies you’d like to work for, all while polishing your resume . Now the question is: do I add a cover letter or letter of interest? Or do I need to add any sort of letter at all?

In general, it’s best to err on the side of including a letter. However, that still begs the question of which one. And, for that matter, when do you use each type of letter? The answer will depend on the circumstances of your application.

If you’re applying for a listed opening, then you want to enclose a cover letter. However, if you’re just looking to throw your hat in the ring at a particular company, then you’d send a letter of interest. Letters of interest show that you are interested in a position at that company and hope to be thought of and notified as soon as one becomes available.

Key Takeaways:

What Is a Letter of Interest?

Letters of interest are a lot less common than cover letters. You may have also heard them called an inquiry letter or a letter of introduction . As the various names imply, letters of interest are much more abstract than a cover letter.

The idea behind a letter of interest is that you’re letting the company know that you’re interested in them specifically – not so much in a particular job or getting a new position right now. What you’re looking for is being remembered – positively – so that they’re likely to think of you should a position come open.

Letters of interest are also sometimes used when you have a contact that informs you of a job that will open soon. You can send in a letter of interest as a sort of pre-application before the job opening is actually posted. That’ll put you in the running right away – if they like your letter – and show that you’re interested enough to jump on the opportunity right away.

As you’re aiming to make an impression, you want to make sure that you get a letter of interest right. That also means it should be pithy; letters of interest aren’t usually longer than a page. Make sure you:

Do your research. The point of this letter is to tell the company that you want to work for them in particular. Make it clear that you know some about the company in question, e.g., their goals, their culture, and their achievements.

Learn who the right person to send it to and address it to them. This just further shows that you’re the type of person who does their homework. It’s also important not to send it to someone who won’t even bother to read it, as it isn’t their job. In addition, making letters more personalized makes them more likely to be remembered.

Showcase your qualifications. Don’t be shy in a letter of interest. Think of it as a sales pitch; you’re telling the company why they want you in particular.

Bring up any relevant experience. Experience is a major selling point in job applications, and letters of interest are no exception. Be sure to point out what experience you have that will make you a good addition to their team.

And don’t be afraid to talk about yourself. In a letter of interest, you’re looking to be remembered and showcase yourself rather than point out how well you fit into a particular position.

This means that you need to introduce yourself and point out how your personality meshes well with the company culture , the job opening you’re expecting, or how your skill set is especially impressive.

Thank the recipient for their time. This is especially important with a letter of interest. This won’t be for a job that they’re looking to fill right now, so they’ll be taking time out of their schedule for something that isn’t immediately relevant.

That’s also why it’s important to make a letter of interest punchy – you don’t want them to feel that you wasted their time.

For example:

Dear Mr. Stanley Jones, My name is June Cooper, I’m a recent graduate from Mary Baldwin University with a degree in English, and I’m looking for a position in the marketing department. For the past five years, I have heard a tremendous number of positive things about Bright Electronics. Your innovative way of thinking and attention to detail in the field is precisely the environment that I would love to work in. For the past two years, I’ve been working as an administrative assistant . I’m sure that my ability to keep track of deadlines and my writing skills will make me an ideal candidate for this position and your company. I’d love to be considered for this position and the opportunity to work closely with you. Please let me know if you have any questions or need me to provide any additional information. Thank you for your time and consideration. Best regards, June Cooper LinkedIn [email protected] 555-555-5555

What Is a Cover Letter?

A cover letter is a letter that is included when you submit an application for a particular job opening. Often it goes with your resume and does the job of fleshing out your soft skills a bit, as well as showing your interest in the company you’re applying to.

Cover letters tend to be short and to the point; they shouldn’t be longer than a page. That means it’s vital to put in what’s important and leave out anything extraneous.

In a cover letter, you should:

Address it as personal as possible. If you know the manager’s name, address it to them directly. If not, then try to find out. This is a way of showing that you research the company you’re applying to.

Not all businesses will list the right person, or it may be unclear. So, if you’re unsure, then address it as best as you can, following business letter etiquette.

List soft skills and experience that didn’t fit well in your resume. Don’t be a braggart, but don’t forget that you’re trying to sell yourself to the company. Not all skills and experience will fit nicely inside a resume due to the format of them, so don’t be afraid to list relevant skills and experience here.

Mention why you think you’ll be a good fit. This generally goes in the last paragraph. Talk about the job or the company and how you think you’d be an asset to them. Hiring managers go through a lot of cover letters and resumes – they’ll take note of those who make an effort to personalize them.

Thank the recipient for their time. It’s important to realize that the person you’re writing to is taking time to read your letter. Be sure to thank them for their time and consideration. They’re likely to remember the polite gesture, even if they choose not to hire you. And it’s never good to be remembered as rude or unthoughtful.

Samantha Gordon 4200 Cypress St. Charlottesville, VA 22903 Phone: (847) 445-9607 Email: [email protected] University of Virginia School of Medicine Dear Mr. James Freeman, I am writing about the intermediate administrative assistant position listed on your human resources site. Administration is an area where I believe I will be very effective. I am organized, enjoy challenges, and have a level of autonomy, as well as strong interpersonal skills. Being an aspiring novelist , I am used to long-term projects and have spent considerable time strengthening my written communication and typing speed, as well as being extremely proficient with Microsoft Word and OpenOffice Writer . I am also practiced at altering plans and problem-solving, as I’ve had to come up with the most effective techniques and lessons for each client I’ve had in dog training. I have long wished to work at the University of Virginia, as I have great respect for institutions of learning. I am hoping to make a lasting career with an institution I respect. The field of medicine has always interested me, and I would enjoy learning more about it in my occupation. Working in conjunction with the pediatrics department would also be a fulfilling role to be in, as it would give me a sense of being able to help make a difference in people’s lives. Thank you for your time, and I look forward to hearing from you. Samantha Gordon

Letter of Interest vs. Cover Letter FAQ

How do you address a letter of interest to the hiring manager?

It’s best to address a letter of interest directly to the hiring manager by using their full name. As a letter of interest implies a special interest in this company, in particular, using a generic “to whom it may concern” or “dear sir/madam” is likely to make them think that you didn’t do your research.

Most company websites will list who their hiring managers are, but if that fails, you can always try LinkedIn. If you can’t find it that way, then you can always try calling the company. If you’re willing to take the time to do that so that you can properly address your letter of interest, it’ll likely reflect well on you.

What are informational interviews for letters of interest?

Informational interviews are interviews done with current employees to find out more about the company. If it’s specifically for a letter of interest, then it’ll be focused on finding out how to write an excellent letter of interest.

That means you want information about the company and the hiring manager so that you can address it properly and highlight relevant skills and experience that you possess.

How often should I send letters of interest?

Letters of interest should be sent out regularly. Any time you run into a company that you believe you’d like to work for, you can send them a letter of interest. However, be sure to see if they have a relevant position already listed before doing this, as it could reflect poorly on you if they do; it’ll show a lack of attention to detail .

It should also be noted that many online systems don’t have any real way to send letters of interest. Be sure to check the company guidelines to make sure that they don’t ask prospective employees not to send letters of interest. Ignoring their request will not endear you to the hiring manager.

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Di has been a writer for more than half her life. Most of her writing so far has been fiction, and she’s gotten short stories published in online magazines Kzine and Silver Blade, as well as a flash fiction piece in the Bookends review. Di graduated from Mary Baldwin College (now University) with a degree in Psychology and Sociology.

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• Career Advice >
• Business Terms >
• Letter Of Interest Vs Cover Letter

Letter of Interest vs Cover Letter: Differences & Which Is Best

A letter of interest is sent as an open job application. Meaning, you're interested in applying for a job even if it’s not being promoted but cover letters…

Cover letters and letters of interest are both for job applications. A cover letter supports your resume and responds to a job description. It’s written for a specific role and company, explaining why you’re a good fit. A letter of interest is more like a cold call—you use it to apply and connect to a particular company you admire, even if they aren’t currently hiring. In it, you focus on why you want to work for them and how you can contribute toward their growth.

Cover letters are for companies actively hiring for a certain position. Letters of interest are for companies that aren’t actively hiring. 

A letter of interest is for inquiring about potential roles for a certain company that you’d love to work for. It tells hiring managers how your skills, experience, and aspirations can make you valuable asset. 

Use a cover letter when you want to secure a job title that a company is hiring for. But if there's no advertised job opening and you still want to connect, send a letter of interest.

What is a Letter of Interest?

A letter of interest is also known as a letter of intent. It's a formal letter where you express your interest to potentially work for a certain company. You send this to connect with an organization that greatly inspires you. It allows you to inquire about potential career and work opportunities for a specific company, even when they’re not currently seeking new employees. 

Letters of interest are typically sent to employers of an organization that isn’t hiring. You most likely won’t find them hunting for candidates for your job position. 

You might want to use a letter of interest to introduce yourself to your dream company. There’s a chance it could lead to opening an opportunity.

What is a Cover Letter?

Cover letters are typically sent with your resume. 

The aim of your cover letter is to secure a job interview by explaining how and why you’re a good match for the position that the company is hiring for. This means highlighting your professional skills and experience in relation to the job description.

The Difference Between a Cover Letter and Letter of Interest

The biggest difference between a cover letter and a letter of interest is their purpose. 

• Letters of interest focus on your intentions and why you want to work for the company. 
• Cover letters focus on why you’re the best person to hire for the job position they’re hiring for.

A letter of interest is a documented letter that’s sent as an open job application. You’re expressing interest to work for a certain company, but usually not for a specific role. You do this by highlighting your skills, experience, and interests. 

Letters of interest aren’t limited to one type of job position. You could get matched to an alternative or similar role. It all depends on your skill set and how the organization can get the most value from you. 

In contrast, a cover letter is sent as a targeted job application to secure a position at a company. They target a job vacancy. They’re also sent along as a secondary document to complement your ATS resume . 

The Essentials of a Letter of Interest

In terms of the format for a letter of interest, it’s pretty much similar to a cover letter as it’s made up of the following:

• Header section
• Opening paragraph
• Closing paragraph

What makes it different from a cover letter though, is the contents within each section. 

You’re not writing for an available vacancy. Instead, it’s tailored towards a specific position that isn’t currently being advertised or promoted. Therefore, there should be more emphasis on why you’re interested in working for them specifically and what makes you a good company fit. 

Letter of Interest Sample

In the above cover letter template , the candidate states the position and company they’re interested in. Then, they introduce themselves by providing a brief background of their professional skills. They also make it clear why they’re making an application. 

At this stage, hiring managers aren’t actively looking for a new employee. That’s why it’s important to set the agenda and make the purpose of your letter clear. 

After the opening paragraph, they begin to focus on showing why they match the job position they seek. This is shown throughout the letter while displaying interest by describing the value they have to offer in phrases such as:

• “My ability to work as a team player… have allowed me to excel in the field of Human Resources”
• “What I would bring to the position includes…”
• “I would come to work every day determined to fulfill Amazon’s vision…”
• “In review of your team’s objectives…”

In the closing paragraph, they’ve tied it all back to the company objectives. You’ll notice too that they’ve referred back to the company’s mission statement alongside their business culture.

This time, we’ll analyze how cover letters are written and pick up on some key points. 

You’ll find that there are no huge differences between the two and that they’re both pretty similar to one another.

The Essentials of a Cover Letter

The format of a cover letter includes:

Compared to a letter of interest, you’re more focused on explaining why you’re best suited for the role. There’ll usually be more emphasis on the job description criteria rather than the company values (although this is an area that should still be focused on).

Cover Letter Sample

Compared to the letter of interest example, the format is quite similar. 

You’ll notice the cover letter still talks about where the candidate’s enthusiasm comes from. 

However, it doesn’t revolve around the candidate’s interest and the company values as much. It revolves more around how and why they’re the best person for the job. As opposed to focusing on the company culture, it mainly focuses on their skills and what to write in a resume for work experience . 

How to Write a Letter of Interest

This is how to write a letter of interest: 

• Do your research into the company’s background.
• Address the hiring manager or head of department. 
• Start with a hook by introducing yourself and expressing why you look up to the company. 
• Showcase your skill set by highlighting your top career achievements and significant projects you worked on. 
• Make a direct statement about how your background allows you to uniquely contribute to the company. 
• Express your availability for new opportunities and willingness to learn.
• Politely inquire about potential job openings or career opportunities.
• Thank the reader for their time and consideration. 
• End with a formal sign-off.

Your letter of interest lets employers know how you can uniquely contribute to their organization and help them reach their goals. Sharing an emotional story on how the organization inspires you isn’t always enough to get a response or secure a position—you’ll have to emphasize key skills that would strongly benefit the company.

1. Know the Background Information

The background information includes the following:

• Company culture
• Mission statement
• Social media profiles
• Team members

It also includes being familiar with some of the content the organization has posted. This is important for not just showing you’re genuinely intrigued by what they’re doing. But to match their values. 

2. Use the Background Information in Your Letter

It’s time to put your research to use. 

For example, greet your employer by their name. On top of getting their attention, it indicates your level of interest alongside your research skills. 

Since you’re inquiring about working for an organization that isn’t actively hiring, you need a good reason why you’re making the application. That doesn’t just mean endlessly telling them about yourself and flattering them. It’s about showing how you’d be a committed asset that can help them reach their goals. 

3. Share Where Your Interest Comes From

What was the driving factor that made you reach out? 

This is a good way to get your reader curious from the start of your letter. Yes, you know a thing or two about them… 

But the next part is to focus on what that’s got to do with you. 

For instance, was there a recent post or project you saw that’s relevant to your skillset or career goals? Essentially, you’re using some of the details from the previous step with your reason for wanting to work with them to hook your hiring manager in. 

4. Clarify Your Interest

You’ve already mentioned where your interest comes from. 

Clarifying it means making it clear what you’re after (i.e. seeking a job opportunity) and why you’re after it. Be as specific as you can because it’s likely that they’re receiving all types of requests left and right. 

That said, do keep your letter of interest concise. Respect the company’s time and get straight to the point. 

5. Showcase Your Career Highlights

You’ve shown you know your stuff about the company. 

The next step is to showcase your career highlights to prove you’re someone that’s a good fit. Without any evidence of how you’d be beneficial, it won’t make yourself compelling enough to consider hiring. 

So, sell yourself. Demonstrate how you’d be valuable to their organization by sharing the following:

• Workplace achievements
• Qualifications

6. Link Back to the Company’s Needs

How will your strengths help to meet the needs of the company you’re applying for?

Reflect on what the company is working towards. It’s effective to link your skills back to their mission as well as what they’re looking to achieve. If you emphasize the fact you know what it takes to get results, it can make you stand out as a professional.

7. Make the Next Steps Clear

State how you’d like to proceed. That could mean following up via email or requesting a meeting to discuss further. 

Try to avoid using standard generic phrasing to reiterate your interest. On top of exuding self-confidence, it can impress your employers by the fact you’re not only skilled. But that you’re passionate enough about wanting to be of service. 

Do Letters of Interest Actually Work?

Yes, they work. It’s a good route to take when you’re looking to make a targeted application for a dream company you want to work for. To maximize your chances, you’ll need to show you’re an ideal fit in terms of both professional skills and company culture. 

Should You Use a Cover Letter or Letter of Interest?

If you’re applying for a specific position in the company that isn’t currently available but you’re open to future opportunities, use a letter of interest. But if you’re applying for an open job vacancy, use a cover letter . Even if they’re not requested by your employer, you can still send them along with your resume. 

In other words, only send a letter of interest to a company that isn't marketing an available job vacancy. Compared to a cover letter, this type of application is more long-term.

Tips for Writing a Letter of Interest

Showing no enthusiasm for a potential career opportunity doesn’t leave a good impression on your hiring manager. 

At the same time, you don’t want to sound too desperate. That’s what the tips below are for. 

Align With The Company Culture

There’s better chemistry and engagement when employees are fulfilled. It also helps to cultivate a positive environment, which leads to better work performance.

Part of the criteria of an ideal employee is someone that cares about the company’s success. These are the people who are passionate about achieving the set targets and goals. They’re also the type of people who are more likely to stay.

Use Your Personal Background 

Outside of your professional summary , do you have other relevant life experiences?

Personality traits or hobbies that align with the job and company values position you as someone who matches the role. It helps you stand out because you have something new to bring to the table. 

State Your Intentions & Motivations

Why are you applying for this specific company?

Let your employers know what you’re after. When your resume objectives correspond with the company’s goals, it can spark an interest in wanting to read the rest of your application. Even better if you could support your answer with previous experiences and accomplishments that prove your value. 

Action Verbs and Power Words 

Weak action verbs resume are words that convey action. It’s an easy yet effective way to add spice to your letter. These emphasize your impact and contributions when describing previous duties and responsibilities. 

Likewise, resume buzzwords to avoid make certain points stand out. 

Both types of words can improve your letter by making it twice more engaging when used in the right context. 

Include a Personalized Call to Action

Personalize your call to action at the end of your letter by tying it back to your intentions and the company’s needs. 

Here are a few example sentences:

• “I believe that my proven experience and passion for digital marketing will…”
• “I am confident that my skills, experience, and enthusiasm will be a great asset to…”

Then, clarify the next steps moving forward. 

For instance:

• “I look forward to the opportunity to discuss how my experience would be…”
• “I am available to discuss this position in more detail at a convenient time”

Use Rezi AI Cover Letter Writer to Speed Up the Process 

Do you need a cover letter? If so, you can use Rezi AI Cover Letter Writer . 

Here’s how it works:

• Enter the name of the company you’re applying to. 
• Add the job title you want to highlight. 
• List key skills that are relevant to the role.
• Press “AI Writer Ready.” 

Then, you’ll have a full cover letter generated based on your background. 

Explore Rezi 🔥 Comes with 5,000 AI Credits, and is free forever, no credit card required.

Or, see below for a live demonstration of how to instantly generate a cover letter or letter of interest.

Let’s recap on the differences between a cover letter and letter of interest:

• Cover letters are used to apply for job openings at a company. They’re tailored to the company’s job description and cultural values. 
• Letters of interest are used to inquire about career opportunities at your dream company. They’re focused on showcasing how your skill set and interests can make you a valuable contributor.  
• A letter of interest isn’t as commonly used as a cover letter. Although they may not immediately lead to an interview, they can help you get your foot in the door and make a connection. 

While there’s a clear distinction between their purposes, both will still highlight your value as a professional. 

Don’t be afraid to send your application details to a company that’s not currently recruiting. There’s no harm in trying to get in front of your dream company. At the very least, you’ll get to introduce yourself with the possibility of getting a positive response. 

Astley Cervania

Astley Cervania is a career writer and editor who has helped hundreds of thousands of job seekers build resumes and cover letters that land interviews. He is a Rezi-acknowledged expert in the field of career advice and has been delivering job success insights for 4+ years, helping readers translate their work background into a compelling job application.

Letter of Interest Tips, Templates & Examples [A 2023 Guide]

Published: September 12, 2023

In today's competitive job market, a carefully crafted letter of interest is a powerful tool for standing apart from the crowd.

In this post, you’ll learn how to write an outstanding letter of interest that gets you noticed, builds interest, and elicits positive responses.

What is a letter of interest?

Letter of interest vs. cover letter.

How To Write A Letter of Interest

Letter of Interest Example

Letter of interest template.

A letter of interest lets a company know you want to work for them in a role they're not currently or openly hiring for.

It focuses on communicating how your skillset might benefit the company so they keep you in mind when (and if) a specific role becomes available.

Sending a letter of interest is a great way to introduce yourself to a company, and it shows them you're willing to take the initiative to reach out proactively.

If done right, this can lead to a coffee chat or an informational interview with the hiring manager of the team you want to work with.

How to Write a Letter of Interest

Your letter of interest needs to be compelling enough to capture the attention of a busy manager and generate enough interest in you as a professional to elicit a response. While this may seem daunting, here's how to do this in 5 simple steps.

Please note that this structure assumes there is a specific team and role you want to be considered for.

1. Briefly introduce yourself.

You must provide context so the recipient understands why you’re reaching out. Failure to do so is a surefire way to end up in the trash or spam folder.

Here are some tips for writing your introduction :

• Keep it concise. You will likely be one of the thousands of emails in their inbox, so they won’t be particularly inclined to sit through a winding introduction.
• Provide context for your letter. The more specific and relevant, the better. If you have a mutual contact, learned of a recent development, or have simply been following them for a while, this is the place you want to highlight that.
• Clearly state why you’re reaching out. Finally, you want to explain why you’re reaching out as clearly and quickly as possible. Don’t dance around the topic; you want to move them to the next section of your letter as soon as possible.

2. Hook the hiring manager with proof that you understand their problems.

To immediately grab a hiring manager's attention after your introduction, you should show that you’ve done your homework and understand the problems they’re currently trying to solve.

A great way to do this is by referencing similar experiences at a current or prior job. This helps you establish a connection and show the hiring manager you can relate to the problem they’re addressing.

It also creates a hook that builds interest and prompts them to read the rest of the letter.

Note: If you don’t have this information, carefully considering the manager's responsibilities is one way to figure this out. What tasks do they own? What are the things that move the needle? Which metrics truly matter?

3. Show them how you’re a standout candidate.

How do you make a hiring manager realize the value you could bring to the team? By emphasizing any unique strengths, experience, and skillset valuable within your industry.

For example, if you have experience using advanced tools or can access hard-to-reach audiences, these can be standout selling points worth mentioning.

Doing this positions you as a candidate who won’t be on the market for long and creates a sense of urgency to respond to your letter.

4. Reinforce your competence with relevant numbers, examples, etc.

It‘s essential to show the hiring manager how you’ve used your skills to solve pain points they might be currently experiencing. This is where you need to use numbers that show how your skill set has driven results in your previous jobs.

By quantifying your results rather than just listing previous work experience, you give the hiring manager concrete data that helps them understand the real-world impact you could make on their team.

5. Confidently request to move on to the next step.

You should again express your interest in exploring upcoming opportunities at the end of your letter. A call-to-action is crucial because it lets the hiring manager know how to get the ball rolling if they’re interested.

Finally, as an additional tip to improve your chances of getting a response, consider connecting with the manager directly.

The ideal way to do this would be via an introduction from a mutual connection; however, if that’s not an option, consider connecting with the manager on LinkedIn.

Don't forget to share this post!

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10 Letter of Interest Examples + How to Write One in 2024

• Letter of Interest Examples by Profession
• Letter of Interest Examples by Circumstance
• What is a Letter of Interest?

How to Write a Letter of Interest

Letter of interest faqs.

If you’ve ever found yourself scrolling through a company’s website and thinking, “This is where I want to work,” but then found no jobs advertised or none that matched your skills , you may still be in luck. You don’t have to wait aimlessly until a fitting job listing pops up—you can just write up a letter of interest.

A letter of interest, also known as a prospecting letter or statement of interest, is what you send to companies, schools, or communities that you want to join, even if they’re not actively seeking new employees or students. This is how you can display that “proactive” attitude that everyone’s always talking about.

But how do you go about writing a letter of interest? No worries—we’ll help you. Check out our guide to get your foot in the door first and land the role of your dreams.

Letter of Interest for Teaching Position Example

Janine Lewis 123 Pretend Ave Anytown, CA 12345 [email protected] 123-456-7890

February 7, 2024

Mr. Alexander Rivera Director, Human Resources Roosevelt Elementary School 123 Pretend Rd. Anycity, NY 54321

Dear Mr. Rivera,

I am writing to express my interest in a teaching position at Roosevelt Elementary School. I was drawn by your Global Cultures project, where students explore different countries and traditions. As an educator with over 10 years of experience, I share the same unique student-centered approach that enables young children to thrive and discover themselves.

Following the completion of my master’s degree in Education, I joined the team at Sunnydale Elementary as a teaching assistant before being promoted to a full-time teaching position. I have been instrumental in developing an inclusive curriculum that supports diverse learning styles, enabling students with disabilities to excel and grow. My approach to education is to foster a creative, supportive learning environment that helps each child feel comfortable at all times.

Roosevelt Elementary School’s mission aligns with my core values as a teacher and I would appreciate the opportunity to discuss how I could contribute in a teaching role. Thank you for your consideration.

Janine Lewis

Why this letter of interest works

• Going the extra mile like this, in the very first paragraph, shows the employer that you genuinely care and took the time to learn more about the company or the institution.

Letter of Interest for Medical School Example

Prakhar Singh 123 Pretend Ave Anytown, CA 12345 [email protected] 123-456-7890

February 27, 2024

Dr. Helena Pendleton Director of Admissions Johns Hopkins University School of Medicine 123 Pretend Rd. Anycity, NY 54321

Dear Dr. Pendleton,

I am reaching out to express my desire to join the Johns Hopkins University School of Medicine for the upcoming academic year. After reading about the groundbreaking study on personalized cancer therapy conducted by your institution, I became deeply fascinated by its innovative approach to medicine. As an aspiring physician who one day hopes to specialize in oncology, I cannot think of a better place to learn and grow.

During my undergraduate studies, I sought opportunities that aligned closely with Johns Hopkins’ ethos of integrating scientific inquiry with patient-centered care. One of my proudest achievements is the community health initiative that I spearheaded during an internship at a local clinic, increasing access to preventative care services in underserved areas.

Thank you for considering my letter of interest. I am eager to elaborate on my passion for medicine during an informational interview and how I can contribute to the Johns Hopkins University School of Medicine in the incoming class of 2025.

Prakhar Singh

• Mentioning anything that shows you’re a good fit in a letter of interest is a great idea. This includes volunteer work, school projects you’ve worked on, or papers you’ve read that inspired you.

Letter of Interest for Law School Example

Camilla Johansson 123 Pretend Ave Anytown, CA 12345 [email protected] 123-456-7890

March 29, 2024

Dr. Radimir Krupin Director of Admissions Harvard Law School 123 Pretend Rd. Anycity, NY 54321

Dear Dr. Krupin,

I am writing to apply for the upcoming class of 2025 at Harvard Law School. Having just completed my undergraduate degree in Political Science, bolstered by experience as a legal assistant, I am finally ready to fulfill my lifelong dream of studying at Harvard and contributing to your unparalleled commitment to legal excellence.

Following my mother’s career as a lawyer exposed me to the transformative power of the justice system at an early age. With a clear goal in mind, I refined my natural interest by involving myself in volunteer work for non-profit legal aid organizations. I am particularly inspired by Harvard Law School’s initiatives centered around public policy, which is an area where I hope to make a significant impact in my career.

I am enthusiastic about the opportunity to discuss how my experiences, drive, and aspirations align with the values and goals of Harvard Law School. Thank you for your consideration.

Camilla Johansson

• Those in charge of admissions will want to know why this school is your first choice, so if you can effectively highlight your personal journey, you’ll already be one step ahead!

Sorority Letter of Interest Example

Marina Thompson 123 Pretend Ave Anytown, CA 12345 [email protected] 123-456-7890

December 14, 2024

Ms. Angela Simmons Recruitment Chair Alpha Beta Gamma Sorority University of Southern California 123 Pretend Rd. Anycity, NY 54321

Dear Ms. Simmons,

I am reaching out to express my great enthusiasm for joining the Alpha Beta Gamma Sorority at the University of Southern California. I first learned of it through the yearly “Aid the Elderly” campaign, and I was immensely impressed by the sorority’s commitment to bettering the lives of seniors. As a freshman with a long-standing history of community service and a drive for personal growth, I would love to contribute to your mission.

My college journey is only just beginning, but have built a steady foundation of experience in various service projects and leadership positions during my high school years. I have been volunteering at the local animal shelter since I was 13, and this experience has instilled in me a sense of empathy for those less fortunate, which I know that your sorority shares in full.

I am excited about the opportunity to meet with you and discuss how I can contribute to the legacy and vibrant community of Alpha Beta Gamma. Thank you for your consideration.

Marina Thompson

• Make your letter of interest convey how much you care about that particular sorority, and don’t be afraid to express your excitement. Don’t forget to also use a resume builder and resume checker to create the perfect sorority application.

Letter of Interest for Coaching Position Example

Willem Van Buggenum 123 Pretend Ave Anytown, CA 12345 [email protected] 123-456-7890

January 23, 2024

Coach Denise Bowen Athletic Director University of California, Los Angeles Athletics Department 123 Pretend Rd. Anycity, NY 54321

Dear Coach Bowen,

I am thrilled to express my interest in being able to work with the track and field team at the University of California. The University’s rich history of producing Olympic athletes and fostering a culture of support and commitment has always been a source of inspiration for me. With a decade of coaching experience and a keen interest in performance analytics, I am ready to contribute to the Bruins’ legacy.

I honed my skills during a bachelor’s program in Physical Education followed by a master’s in Sports Science. During my career, I led the team to three consecutive regional championships and worked closely with my students on their athletic performance.

I would be immensely grateful for the opportunity to discuss how I could help further UCLA’s commitment to student-athlete success during an informational interview. Thank you for your consideration.

Willem Van Buggenum

• As a coach, discussing the success of your team and your approach to coaching is a good way to let the employer know what you’re made of.

Letter of Interest for Internal Position Example

Penelope Taylor Quality Assurance Department Google 123 Pretend Ave Anytown, CA 12345 [email protected] 123-456-7890

April 8, 2024

Mr. Colin Newman Director of Product Development Google 123 Pretend Rd. Anycity, NY 54321

Dear Mr. Newman,

I am writing to express my interest in the Product Manager position within the Product Development Department. When I heard of Ms. Lee’s upcoming retirement, I instantly knew that the role aligned with my extensive background in quality assurance. I am eager to contribute my knowledge of our products, customer needs, and technological challenges to further Google’s leadership in the industry.

In my current role, I’ve spearheaded cross-departmental initiatives to streamline testing processes, leading to a 20% reduction in product defects and a significant improvement in launch timelines. Having been promoted three times in the past six years, I have been recognized for my drive and experience in user design, product planning, and market positioning.

I am confident that my background in quality assurance and my in-depth understanding of Google’s vision will be an asset to the Product Development team. I look forward to discussing my candidacy during an informational interview. Thank you for your consideration.

Penelope Taylor

• Penelope highlighted her journey at this company throughout the entire letter, and this is the right approach. Talk about your climb up the ladder and the relevant work experience you’ve gathered that led you to where you are now.

Internship Letter of Interest Example

Laura Chen 123 Pretend Ave Anytown, CA 12345 [email protected] 123-456-7890

May 16, 2024

Ms. Elena Martinez Internship Coordinator Tesla 123 Pretend Rd. Anycity, NY 54321

Dear Ms. Martinez,

As a junior majoring in Environmental Science at New York University, I would like to express my keen interest in the summer internship program in Tesla’s Renewable Energy Projects division. Throughout my studies, I have always been motivated by the urgency of climate change and its global impacts. Tesla’s groundbreaking work in this field spurred me to offer my commitment to environmental stewardship.

I have participated in over a dozen local sustainability initiatives, including a university-led project that focused on implementing solar-powered charging stations across the campus. Spearheading this initiative taught me more about the importance of reducing our carbon footprint, but also helped me develop my skills in leadership and analytics.

I cannot think of a better team of environmental experts to learn from than those within Tesla’s Renewable Energy Projects division. I am eager to discuss how my enthusiasm and background in environmental science can contribute to Tesla’s mission this summer. Thank you so much for your consideration.

• Just like you should be adding some key resume skills to your application, don’t forget to mention them in your letter of interest. It gives the hiring manager a better idea of what you can contribute during the internship.

Letter of Interest for Promotion Example

Emanuel Kováč Senior Analyst Omnicom Group 123 Pretend Ave Anytown, CA 12345 [email protected] 123-456-7890

June 13, 2024

Ms. Eleni Antoniou Vice President of Operations Omnicom Group 123 Pretend Rd. Anycity, NY 54321

Dear Ms. Antoniou,

I am reaching out to express my interest in the recently announced position of Director of Operations. In the past seven years, I have worked in three different departments at Omnicom Group, giving me a unique perspective and a deep understanding of our operational processes and client needs. I am eager to contribute my vast background and skills in data analysis and strategic planning to the success of our team.

My journey with Omnicom began in the Marketing Analytics Department, then moved on to the Digital Media Department, only to finally settle in the Operations Department as a senior analyst. I became intimately familiar with our product stack and honed my skills in operational analytics, process optimization, and strategic planning.

I believe that my background in operations, along with my proven track record of improving processes, positions me well to step into this leadership role. I would love to discuss how my skills align with this position during an interview. Thank you for your consideration.

Emanuel Kováč

• Highlighting your career journey in the company, complete with what you’ve learned, shows the employer that you value the road you took to get to where you are now. It also shows growth, which is a key aspect of getting promoted!

Letter of Interest Residency Example

Dr. Philip Crane 123 Pretend Ave Anytown, CA 12345 [email protected] 123-456-7890

March 25, 2024

Dr. Gregory Jesse Residency Program Director Cleveland Clinic 123 Pretend Rd. Anycity, NY 54321

Dear Dr. Jesse,

I am writing to express my interest in the Internal Medicine Residency Program at the Cleveland Clinic for the upcoming 2024-2025 cycle. Your institution’s Heart Transplant Program has been a source of my fascination and inspiration. Having studied it extensively during my cardiology rotation at Columbia University, I believe I am well-positioned to contribute to your world-class team of physicians who share my commitment to innovative medicine.

During my clinical rotations, I had the privilege to work in diverse healthcare settings. My rotation in internal medicine, during which I worked with excellent, driven physicians, taught me the importance of proper patient care and having an inquisitive mindset to get to the bottom of every ailment.

I am eager to bring my enthusiasm, academic curiosity, and tireless mindset to Cleveland Clinic this year. Thank you for your consideration and I look forward to hearing from you soon.

Dr. Philip Crane

• Philip’s short and quick “I look forward to hearing from you soon” works well as a closing line after a list of the qualities he’ll bring to the program, expressing eagerness and a dash of confidence.

Letter of Continued Interest Example

Jordan Michalski 123 Pretend Ave Anytown, CA 12345 [email protected] 123-456-7890

April 17, 2024

Ms. Valentina Newton Program Manager Stanford University 123 Pretend Rd. Anycity, NY 54321

Dear Ms. Newton,

I hope this letter finds you well. I am reaching out to reaffirm my unwavering interest in Stanford University. As an applicant currently on the waitlist for entering the class of 2024, I remain deeply committed to pursuing my dream of learning from Stanford’s esteemed legal community.

In addition to affirming my interest, I wish to provide an update on my accomplishments. I have recently completed an internship with the District Attorney’s Office, where I had the privilege of observing courtroom proceedings and gaining first-hand knowledge of the justice system.

My wish to pursue a legal career that champions equity is solidified by Stanford University’s excellent and diverse program. I am hopeful for the opportunity to join the class of 2024. Thank you so much for your continued consideration.

Jordan Michalski

• Providing an update on your relevant experiences and skills adds weight to your refresher, putting you at the top of the application pile.

What is a Letter of Interest ?

If you thought that a letter of interest was like a cover letter in disguise, we can’t blame you—but it’s really not. It serves a different purpose, and, as any good cover letter generator would show you, it follows an entirely different format.

A letter of interest is your way of showing true enthusiasm. You’re pulling ahead of the crowd and finding opportunities for yourself where there may be none. It’s the easiest way to say that you truly care about a given company, internship, community, or institution.

There are lots of different types of letters of interest, each with a different format and required information. For instance, when applying for a promotion, you’ll highlight your career at that company. On the other hand, applying for an internship calls for a focus on your education and skills.

Letter of interest vs cover letter

You write a cover letter in response to an existing opening, be it an internship or a job. A letter of interest, on the other hand, is kind of like throwing a dart at a board and hoping that it sticks.

Knowing how to write a cover letter is similar to knowing how to write a resume. You’ll discuss your skills and your background, and add some quantifiable metrics to make an impression. You know that the job exists, so all you need to do is to make the employer pick you for the opening.

In a letter of interest, you may not know whether the vacancy exists or if it’s open to you. Instead, you’re letting the recipient know something along the lines of, “Hey, I love this place, and I’m a great fit!”

It’s a targeted and proactive approach that shows you don’t want to work anywhere, you want to work there . That’s one way to cut the line!

Why & when do I write a letter of interest?

Writing a letter of interest, or a prospecting letter, is a good idea in many circumstances.

Here’s why a letter of interest might be a good idea:

• You found a company you love, but it’s not hiring for your position. Sure, you could wait and see if and when they do, but a letter of interest is a good first step that gets you on their radar before they’re flooded with resumes.
• You’re applying for a residency or an internship. A letter of interest is often required for residencies and internships. Sometimes, you may be asked to submit a longer version referred to as a “personal statement.”
• You’ve already applied and want to reaffirm your interest. Whether you’re waitlisted at your dream college or want to remind a company that you’re still out there, this can help.

The good thing is that it’s almost never a bad idea to send one. Worst case scenario, you won’t get hired. Best case? They’ll know how much you care and pay more attention!

Unlike a personal statement, a letter of interest needs to be brief. Its sole purpose is to be attention-grabbing, so it can’t go on for too long.

Keep it concise at three paragraphs. Be highly professional and enthusiastic, and make sure that you’re only communicating key details.

A good way to stand out is to make a connection with the company, such as by including a relevant personal story.

Write a professional letter of interest

This isn’t the right time to play a risky game—always use a professional, formal tone in your letter. Being eager is a huge plus, but joking or using colloquialisms is a no-no.

You’ll have to do some digging to familiarize yourself with the company’s culture, mission, and projects.

Find the right contact for your letter of interest

You’re already ahead of the curve by even sending this letter, so don’t lose that unique opportunity by not using the most powerful tool in your arsenal: opening with the recipient’s name. Try to find their name and address them directly.

Research your target company

You care about this company—that much is clear. Now, show this to the employer or admissions officer by researching their projects and what they might need. Even if your exact role isn’t currently open, perhaps there are other openings in the same department?

Demonstrate your value

Pure enthusiasm will only get you so far. Throughout your letter of interest, emphasize your skills and your background to express why you’re the right fit. Discuss your career highlights and key abilities that align with the job.

Write a powerful and concise letter of interest

It might be tricky, but make sure to stay on course throughout your cover letter. Keep it concise and reread every line to ensure that it sends the right message. Focus on just two or three of your greatest strengths—you can always list more skills in a resume.

Letter of interest format

Just like finding the right resume format is crucial, so is the way you format your letter of interest. You want it to be readable and follow a logical flow of information that drives the point home. The body of the letter should be no more than three paragraphs, so this is important!

Contact information & date

Start by including your contact information, such as your name, email, phone number, and address. Do the same for the recipient’s information, but also add their job title, company, and their name. Lastly, don’t forget the date.

Introduce yourself

Briefly introduce yourself to let the recipient know who they’re dealing with. This goes beyond your name; it’s more about your current job or your experience. You could say, “As an engineer with 10 years of experience…” to get the ball rolling.

Why you’re writing a letter of interest

Letters of interest often come as a surprise, so it’s a good idea to mention this in the first line of your letter. Include the position you’re interested in and state your enthusiasm for the role. If you have a personal reason for this, such as an interest spurred by a particular project, mention it here!

Matching your qualifications with the company’s needs

This is something you should do throughout the letter—yes, even in the first paragraph. Right off the bat, drop a couple of reasons why your qualifications align perfectly with the company’s needs.

Highlight your skills and experience

Use a paragraph or two to dive into your skills and experience . Talk about jobs, internships, or volunteer work, all depending on the type of letter of interest.

Call to action: requesting an informational interview

Seal the deal with a simple “I am eager to discuss how I can contribute to your company’s mission during an informational interview.”

Letter of interest tips

Even writing the perfect letter of interest and sending it in at the most opportune time doesn’t guarantee that you’ll get the job. There are a few things that you can do to improve your chances of success, though.

• Make it personal. There’s a reason why you chose this particular company, and even if it’s just “I need a job,” try to make a personal connection to show that there’s more to it.
• Do your homework. Grab the reader’s attention by mentioning relevant projects or products that the company has worked on recently.
• Identify what matters. Browse through the company website and available job openings to get a feel of what they need, then match up your skills against that.
• Stay on point. Highlight only a couple of your strengths that truly align with this role.

What to avoid when writing a letter of interest

There are some things that even the most perfect applicant cannot get away with. Steer clear of the following:

• Don’t be too generic. It’s important to keep it professional, but sending something that sounds robotic is the equivalent of sending an unedited ChatGPT resume, and no one wants that.
• Don’t make assumptions. Confidence is great, but don’t slip into the vicinity of rudeness. Express enthusiasm without being pushy.
• Don’t rush. Sending a letter of interest that has typos or is repetitive, is a surefire way to never get called. It’s sometimes hard to catch your own typos , so be thorough with your checks.
• Don’t give up. If you don’t hear back, it’s a good idea to follow up a week or two later to reaffirm your interest.

Start with deep research. Read up on the company or the school, find the name of the recipient, and identify what the role might demand. Next, express why your qualifications make you the perfect fit.

A letter of interest serves as an introduction to a potential employer except you’re not responding to any specific job posting. It’s similar to writing a cover letter to accompany a job application, but is sent when there are no fitting job openings and you’re interested in working for the company or institution regardless.

Begin by addressing the recipient by name. Follow that up with a strong introduction that tells them who you are and why you’re interested in working with them.

No, not at all. A cover letter is an important part of the job application process; you send it in when you know there’s a job that’s waiting for you. A letter of interest is something you send even if there are no job openings right now, but you like the company.

Your letter of interest needs to fit a single page, so keep it concise. Apart from the contact info, the greeting, and the signoff, you shouldn’t go over three paragraphs.

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• Dear Sir or Madam Alternatives
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What Should You Include in Your Cover Letter? [w/ Tips for 2024]

You’ve spent weeks job hunting, and you’ve found the perfect job.

Your resume is all set, and you’re almost ready to send your application.

There’s just one thing left—you’re writing a cover letter to create a flawless job application.

The only issue? You're not sure what exactly to include in your cover letter.

There’s no need to worry! We’re here to help

In this article, we’re going to cover:

• What Is a Cover Letter
• What Elements Should Your Cover Letter Include
• What You Shouldn’t Include in Your Cover Letter

Let’s get started.

What is a Cover Letter?

A cover letter is a document that you send as part of your job application, along with your resume or CV .

The cover letter’s purpose is to introduce you and briefly summarize why your professional background makes you the right person for the job.

On average, a cover letter should be between 250 and 400 words long and fit neatly on one page.

A cover letter is one of your first forms of communication with a hiring manager. It’s your opportunity to present yourself in your own words, stand out from other candidates, and get the hiring manager interested in learning more about you.

Let’s take a look at an example of what a cover letter looks like:

Why Do Cover Letters Matter?

After you’ve spent so long making the perfect resume , you might be wondering why you should even write a cover letter.

The truth is that while not all employers request a cover letter, you should always include one with your job application.

Adding a cover letter to your job application shows the hiring manager you’re willing to go the extra mile for the job, and you’re not just randomly applying and hoping your application sticks.

A cover letter is your opportunity to give the hiring manager more information about you as a candidate. This is your chance to personalize your application and provide additional information on your skills and experiences that align with what the employer is looking for and that you didn’t have space on your resume for.

But your cover letter is also your chance to go beyond your most important skills and experience. You can use it to talk about your passion for the industry or your enthusiasm to join this specific company’s team and show the hiring manager that you’re serious about the role.

If your cover letter is good, it can complement your resume and get you that much closer to an interview.

A badly written cover letter, on the other hand, could undermine even the best resume and lead to your application getting tossed in the ‘no’ pile, so it’s crucial to get this document right.

Need help preparing for an interview? Check out our guide to the most common interview questions and how to answer them!

What Elements Should You Include in a Cover Letter?

There are a few key elements you need to include to write a successful cover letter .

Let’s take a look at them one by one:

#1. A Professional Template

Your cover letter should be easy on the eyes and even easier to navigate.

This means you have to set the right page margins, adjust the line spacing, choose an appropriate font , and set it to the correct size, all while making sure your text never spills onto page two.

But what if there’s an easier way? 

Just use one of our cover letter templates instead.

Our free resume builder comes with built-in resume templates that you can match with a cover letter template for a stylish application.

You can automatically set your font style, size, and even the dimensions of the paper you intend to print it on - standard A4 or US letter format.

#2. Neatly-Split Paragraphs

A cover letter should be easy to navigate at a glance.

If your cover letter is a huge chunk of text that fully covers the entire page, without paragraphs or ample white space, it’s going to look cramped and leave a bad impression on the hiring manager.

This is where your cover letter’s formatting comes in. You should divide the contents of your cover letter into a header with contact information, and then split the actual text into an opening paragraph, a main body, a conclusion, and a formal closing line.

Be sure to also use line breaks and bullet points to break up your paragraphs to increase your cover letter’s readability.

This can make it seem less of an overwhelming read to the hiring manager and easier for them to skim through it all to find what they’re looking for.

#3. The Date of Writing

The exact date you write your cover letter may seem like a small detail, but it can actually add an extra touch of professionalism to your job application.

This can help the hiring manager keep track of when you’ve applied for the role, and it reflects your attention to detail .

Just keep in mind that the format of the date should align with the standard in the country where you're applying. For example, in the US , the mm-dd-yyyy format (e.g., May 22, 2024 ) is the go-to, whereas most other countries prefer the dd-mm-yyyy format (e.g., 22 January 2024 ).

#4. Your Interest in the Company

It’s important to tailor your cover letter for the specific job you’re applying for to show the hiring manager that you’re a serious candidate who’s done their homework about the position.

This is why the body of your letter should always include a paragraph where you clearly explain why you’re interested in the specific company.

Start by doing some research on the employer . You have to show the hiring manager that you understand what makes the company unique and how you align with their values and needs.

Think about what you genuinely like about the company you’re applying for. Whether it’s their remote working conditions, their focus on diversity or sustainability, or something else entirely, be sure to mention it in your cover letter.

If you’ve used a product or service that the company provides, say so in your cover letter. On top of that, highlight what specific aspects of the company resonate with your career goals , such as their innovative methods or cutting-edge market strategy, that you want to be a part of.

You can also take the time to explain why you’re excited about the job itself. Talk about how your unique experience and skills make you a suitable candidate and how you’re confident you can contribute to the company’s goals.

Looking to write a cover letter for an internship ? Check out our detailed guide!

#5. A Call to Action

Every cover letter should end with a strategic call to action.

Your call to action can be a polite statement prompting the hiring manager to get in touch with you to go over your application or to discuss how you could contribute to their team.

Adding a call to action at the end of your cover letter shows that you’re proactive and eager to move forward with the hiring process. This highlights your enthusiasm for the role and makes it more likely for the hiring manager to get in touch with you after putting down your cover letter.

Here’s an example of a call to action at the end of a cover letter :

I am very enthusiastic about the opportunity to discuss how my artwork can contribute to Happy Hippo Book Publisher’s track record as the best children’s storybook provider on the market. Please feel free to contact me at the provided phone number so that we can discuss my application further.

Want to give your cover letter an extra kick? Use these tried and tested cover letter tips !

What Sections Should You Include in a Cover Letter?

When writing your cover letter, you can easily split the process into several key sections.

Let’s break them down:

• Header with contact details. The top of your cover letter should include a designated header where you can input your contact information, such as your full name, email address, phone number, address, and links to any relevant social media. Make sure these details match your resume and double-check for any typos.
• Company details. Do your research so you know exactly who to address your cover letter to. Add the hiring manager’s name, department, the company’s name, and the company’s address.
• Personalized greeting. Skip the cliche and impersonal “To Whom It May Concern” and use a more memorable greeting instead. We recommend using “Ms.” or “Mr.” followed by the hiring manager’s last name.
• Opening paragraph. Your cover letter should start with a brief and attention-grabbing paragraph . This should include a couple of your top skills, an impressive achievement, or a relevant qualification.
• Main body. Take the time to explain some of your top achievements or skills in more detail, and cover anything you didn’t have the space to address in your resume.
• Conclusion. Recap the main points in your cover letter so far, then wrap it up with a polite call to action.
• Closing line. Choose an appropriate closing line to finish your cover letter with and sign your name underneath.

What Should You Never Include in a Cover Letter?

A cover letter allows you to personalize your application and provide more details about you to the hiring manager.

But that doesn’t mean everything should make the cut.

Let’s look at what you should never include in your cover letter:

#1. Irrelevant information

Your cover letter should be concise and focus on the most relevant details that make you the right candidate for the job.

Hiring managers don’t have all day to spend on your application, and when they’re reading your cover letter, they want to get to the point quickly. If your cover letter includes too many personal anecdotes or irrelevant experiences, like how you worked as a dog walker at 15, they might get bored and stop reading it altogether.

A cover letter is, first and foremost, a professional document, not a personal essay. This means that focusing too much on yourself, as well as your wants, needs, and opinions, is not a good idea.

Your cover letter should focus on what you can do for the employer, not what they can do for you. If you miss the mark here, you’ll come off as an inattentive candidate and won’t be getting an interview.

#2. Overly Long Paragraphs

A dense, difficult-to-read text can discourage a hiring manager from going through your cover letter.

For example, if the body of your cover letter is contained in a single, thick paragraph, the hiring manager might skim over it and miss your main points.

Long paragraphs can also make your cover letter look poorly organized and make you come across as someone with bad written communication skills . Your essential qualifications and skills can get lost in that sea of words and hide the most important information you want to convey.

Overly long paragraphs also imply a lack of consideration for the hiring manager’s time. Keeping your text concise and easy to follow is just as important as the content itself. Otherwise, your cover letter might not catch the hiring manager’s attention at all.

#3. Salary Expectations

Unless the employer specifically asks you to, it’s considered taboo to include salary expectations in your cover letter, and it can even leave a bad impression on the hiring manager.

Talking about money in your cover letter can make it seem like your primary interest in the job is the paycheck. And, while there’s nothing wrong with wanting a specific salary, this can seriously undermine what you want to convey to the hiring manager about your enthusiasm for joining the company and your professionalism.

You should also keep in mind that talking about salary expectations so early on can even put you at a disadvantage in potential salary negotiations . If you mention a high number too early on, the hiring manager might reject your application before you even make it past the initial screening. But if you go too low, you could undervalue yourself.

This is why it’s recommended that you discuss salary expectations during an interview once you already understand the full scope of the role and have more context.

Are you just getting started on the job market? Check out our guide to writing an entry-level cover letter !

#4. Excessive Flattery

Writing a cover letter doesn’t mean writing a love letter to the company you’re applying for.

You don’t need to shower the employer with compliments to get the hiring manager to like you. In fact, if you use too many compliments or describe the company in the exact words they use on its website, you’re going to be severely disappointed.

For example, most companies you apply to may describe themselves as “innovative” or “ team-focused .” If that’s all you can say about them in your cover letter, it tells the hiring manager that you never researched the employer or paid much attention to what they do.

If you genuinely hold the company’s values, mission, or culture close to your heart, there’s no harm in mentioning how they inspire you. Just remember to keep it professional and related to how you can enthusiastically contribute to their work.

#5. False Information

This should go without saying but lying on your cover letter is just as bad as lying on your resume – very bad.

We get it; you want to impress the hiring manager. But exaggerating or falsifying information to make yourself look like the coolest candidate ever can easily backfire.

On one hand, the hiring manager is probably going to catch onto you while reading your cover letter. They’re going to notice the inconsistencies you didn’t pay attention to, and they simply won’t call you.

But it could be even worse. You could land an interview, only to have the hiring manager discover the truth face to face. Your professional reputation could suffer some serious damage, beyond just an awkward interaction during the interview.

Trust us – lying isn’t worth it. You’re capable of writing a standout cover letter without exaggerating anything you can’t back up.

#6. Grammatical Mistakes

You should always proofread your cover letter before submitting it with your job application.

Even when you’re absolutely sure there are no mistakes, sometimes you might miss something that the hiring manager will notice immediately.

This is why we always recommend you do several rounds of proofreading and editing before finalizing your job application.

Start by carefully reading your cover letter out loud. It might sound a little weird, but it helps you notice any awkward phrases or words that are out of place.

Then, run it through a spell-checking tool like QuillBot or Grammarly . They can help you spot any errors you might have missed.

Finally, ask a friend or family member for help. A fresh pair of eyes can read your cover letter and notice mistakes that both you and your robot sidekick might have skipped over.

#7. Complaints About Employers

As a general rule, you should never badmouth your previous place of employment.

If you were unjustly fired or passed over for a promotion for personal reasons, these are best explained during an interview.

It’s important to always maintain professionalism when your past employer or coworkers are brought up, especially in your cover letter.

For example, instead of saying you had enough of a chaotic work environment, you could say you’re “looking forward to joining a team that values structure and accountability.”

Check out these more common cover letter mistakes and keep an eye out while writing your cover letter!

29 Cover Letter Examples

Looking for inspiration? Check out these perfect cover letter examples for different professions.

#1. Customer Service Cover Letter

Check out our full guide to writing a customer service cover letter here.

#2. Marketing Executive Cover Letter

Check out our full guide to writing a marketing executive cover letter here.

#3. Medical Assistant Cover Letter

Check out our full guide to writing a medical assistant cover letter here.

#4. Consultant Cover Letter

Check out our full guide to writing a consultant cover letter here.

#5. College Student Cover Letter

Check out our full guide to writing a college student cover letter here.

#6. Retail Cover Letter

Check out our full guide to writing a retail cover letter here.

#7. Team Leader Cover Letter

Check out our full guide to writing a team leader cover letter here.

#8. Actor Cover Letter

Check out our full guide to writing an actor cover letter here.

#9. Digital Marketing Cover Letter

Check out our full guide to writing a digital marketing cover letter here.

#10. Executive Assistant Cover Letter

Check out our full guide to writing an executive assistant cover letter here.

#11. Finance Cover Letter

Check out our full guide to writing a finance cover letter here.

#12. Graphic Designer Cover Letter

Check out our full guide to writing a graphic designer cover letter here.

#13. IT Cover Letter

Check out our full guide to writing an IT cover letter here.

#14. Project Manager Cover Letter

Check out our full guide to writing a project manager cover letter here.

#15. Sales Cover Letter

Check out our full guide to writing a sales cover letter here.

#16. Accounting Cover Letter

Check out our full guide to writing an accounting cover letter here.

#17. Business Cover Letter

Check out our full guide to writing a business cover letter here.

#18. Dental Assistant Cover Letter

Check out our full guide to writing a dental assistant cover letter here.

#19. Human Resources Cover Letter

Check out our full guide to writing a human resources cover letter here.

#20. Nurse Practitioner Cover Letter

Check out our full guide to writing a nurse practitioner cover letter here.

#21. Receptionist Cover Letter

Check out our full guide to writing a receptionist cover letter here.

#22. Architect Cover Letter

Check out our full guide to writing an architect cover letter here.

#23. Management Cover Letter

Check out our full guide to writing a management cover letter here.

#24. Physician Cover Letter

Check out our full guide to writing a physician cover letter here.

#25. Substitute Teacher Cover Letter

Check out our full guide to writing a substitute teacher cover letter here.

#26. Software Engineer Cover Letter

Check out our full guide to writing a software engineer cover letter here.

#27. Administrative Assistant Cover Letter

Check out our full guide to writing an administrative assistant cover letter here.

#28. Mechanical Engineering Cover Letter

Check out our full guide to writing a mechanical engineering cover letter here.

#29. Attorney Cover Letter

Check out our full guide to writing an attorney cover letter here.

FAQs About What to Include in a Cover Letter

Do you still have some questions about what to include in a cover letter? Check out the answers to some of the most frequently asked questions on the topic!

#1. What is a good example of a cover letter?

There are plenty of great cover letter examples for different professions that you can look at.

Overall, a cover letter that’s well done starts with your contact information in a designated header at the top. Next, you have to add the hiring manager’s contact details and include a personalized greeting.

Write a strong opening paragraph that references the job you're applying for and includes a standout achievement or relevant experience that makes you a strong candidate.

Use the body of your cover letter to expand on your key skills and experiences that match what the employer is looking for. Give specific examples to illustrate your greatest accomplishments and how you gained your most impressive skills.

Wrap up your cover letter by recapping your key selling points and including a call to action that invites the hiring manager to reach out to you. Lastly, add a professional closing line and sign your name underneath.

#2. How do you start a cover letter?

The opening to your cover letter should be brief and attention-grabbing.

Your first few sentences should be something that makes the hiring manager want to learn more about you. You don’t want to give them too many details—just enough to pique their interest.

Explain why you’re writing and why you’re interested in the specific role. We recommend including keywords from the job ad , especially ones that match your most relevant skills, experiences, or impressive achievements.

#3. How do you write a unique cover letter?

Your cover letter is your chance to give the hiring manager a unique insight into you as a candidate. It’s your opportunity to stand out from the crowd using your own words.

The best way to write a unique cover letter is to start by researching the company and referencing anything you find attention-grabbing about it. You should be able to easily identify what you like about the specific employer, such as their contributions to the industry, their values, and reputation, and mention it in your cover letter.

Use a polite but conversational tone to convey both your professionalism and personality. Instead of using passive language to explain that you “managed” this or were “responsible for” that, take advantage of action verbs and power words to make your experiences stand out.

Avoid using generic phrases like how you’re a “team player” or have “ leadership skills ” alone, and instead provide concrete examples that back up the skills and experience that make you the right candidate for the job.

#4. Should a cover letter be fancy?

Since a cover letter is a formal document, you might be tempted to make it fancy.

There’s no need to go over the top with your cover letter. Adding too much decoration or creative flair can detract from the information you want to convey to the hiring manager.

Your focus should always be on writing a clear, concise, and well-organized text that gets your point across.

More traditional industries, like law or finance, should stick to minimalistic cover letter templates with a clean and simple layout.

For professionals aiming for creative industries like illustration or graphic design, a bit of color can make your application pop. Even then, it’s important to strike a balance between creativity and professionalism, so your cover letter’s text remains the hiring manager’s primary focus.

Key Takeaways

And that’s all there is to what you should include in your cover letter!

Hopefully, after reaching the end of our article, you feel confident that your cover letter covers all the necessary bases. Good luck on your job hunt!

But before we say goodbye, let’s briefly recap what we've covered so far:

• Your cover letter should be concise and avoid any irrelevant information. The hiring manager is interested in what you can do for the company, not in any personal information that doesn’t relate to the job.
• Overly long paragraphs and a messy layout can leave a bad impression. Instead of trying to format everything yourself, use an online cover letter builder.
• Our online resume builder offers resume templates and matching cover letter templates that you can use to create a stylish and professional job application in minutes.
• Dedicate a portion of your cover letter’s main body to express your genuine interest in the company and the specific role. Do some research beforehand so you can identify several things you genuinely like about the company and position you’re applying for.
• End your cover letter with a strategic call to action. This shows the hiring manager you’re eager to make it to the next step of the hiring process, and it makes it more likely for them to reach out to you.

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How to Write a Cover Letter That Will Get You a Job

I ’ve read thousands, maybe tens of thousands, of cover letters in my career. If you’re thinking that sounds like really boring reading, you’re right. What I can tell you from enduring that experience is that most cover letters are terrible — and not only that, but squandered opportunities. When a cover letter is done well, it can significantly increase your chances of getting an interview, but the vast majority fail that test.

So let’s talk about how to do cover letters right.

First, understand the point of a cover letter.

The whole idea of a cover letter is that it can help the employer see you as more than just your résumé. Managers generally aren’t hiring based solely on your work history; your experience is crucial, yes, but they’re also looking for someone who will be easy to work with, shows good judgment, communicates well, possesses strong critical thinking skills and a drive to get things done, complements their current team, and all the other things you yourself probably want from your co-workers. It’s tough to learn much about those things from job history alone, and that’s where your cover letter comes in.

Because of that …

Whatever you do, don’t just summarize your résumé.

The No. 1 mistake people make with cover letters is that they simply use them to summarize their résumé. This makes no sense — hiring managers don’t need a summary of your résumé! It’s on the very next page! They’re about to see it as soon as they scroll down. And if you think about it, your entire application is only a few pages (in most cases, a one- or two-page résumé and a one-page cover letter) — why would you squander one of those pages by repeating the content of the others? And yet, probably 95 percent of the cover letters I see don’t add anything new beyond the résumé itself (and that’s a conservative estimate).

Instead, your cover letter should go beyond your work history to talk about things that make you especially well-suited for the job. For example, if you’re applying for an assistant job that requires being highly organized and you neurotically track your household finances in a detailed, color-coded spreadsheet, most hiring managers would love to know that because it says something about the kind of attention to detail you’d bring to the job. That’s not something you could put on your résumé, but it can go in your cover letter.

Or maybe your last boss told you that you were the most accurate data processor she’d ever seen, or came to rely on you as her go-to person whenever a lightning-fast rewrite was needed. Maybe your co-workers called you “the client whisperer” because of your skill in calming upset clients. Maybe you’re regularly sought out by more senior staff to help problem-solve, or you find immense satisfaction in bringing order to chaos. Those sorts of details illustrate what you bring to the job in a different way than your résumé does, and they belong in your cover letter.

If you’re still stumped, pretend you’re writing an email to a friend about why you’d be great at the job. You probably wouldn’t do that by stiffly reciting your work history, right? You’d talk about what you’re good at and how you’d approach the work. That’s what you want here.

You don’t need a creative opening line.

If you think you need to open the letter with something creative or catchy, I am here to tell you that you don’t. Just be simple and straightforward:

• “I’m writing to apply for your X position.”

• “I’d love to be considered for your X position.”

• “I’m interested in your X position because …”

• “I’m excited to apply for your X position.”

That’s it! Straightforward is fine — better, even, if the alternative is sounding like an aggressive salesperson.

Show, don’t tell.

A lot of cover letters assert that the person who wrote it would excel at the job or announce that the applicant is a skillful engineer or a great communicator or all sorts of other subjective superlatives. That’s wasted space — the hiring manager has no reason to believe it, and so many candidates claim those things about themselves that most managers ignore that sort of self-assessment entirely. So instead of simply declaring that you’re great at X (whatever X is), your letter should demonstrate that. And the way you do that is by describing accomplishments and experiences that illustrate it.

Here’s a concrete example taken from one extraordinarily effective cover-letter makeover that I saw. The candidate had originally written, “I offer exceptional attention to detail, highly developed communication skills, and a talent for managing complex projects with a demonstrated ability to prioritize and multitask.” That’s pretty boring and not especially convincing, right? (This is also exactly how most people’s cover letters read.)

In her revised version, she wrote this instead:

“In addition to being flexible and responsive, I’m also a fanatic for details — particularly when it comes to presentation. One of my recent projects involved coordinating a 200-page grant proposal: I proofed and edited the narratives provided by the division head, formatted spreadsheets, and generally made sure that every line was letter-perfect and that the entire finished product conformed to the specific guidelines of the RFP. (The result? A five-year, $1.5 million grant award.) I believe in applying this same level of attention to detail to tasks as visible as prepping the materials for a top-level meeting and as mundane as making sure the copier never runs out of paper.”

That second version is so much more compelling and interesting — and makes me believe that she really is great with details.

If there’s anything unusual or confusing about your candidacy, address it in the letter.

Your cover letter is your chance to provide context for things that otherwise might seem confusing or less than ideal to a hiring manager. For example, if you’re overqualified for the position but are excited about it anyway, or if you’re a bit underqualified but have reason to think you could excel at the job, address that up front. Or if your background is in a different field but you’re actively working to move into this one, say so, talk about why, and explain how your experience will translate. Or if you’re applying for a job across the country from where you live because you’re hoping to relocate to be closer to your family, let them know that.

If you don’t provide that kind of context, it’s too easy for a hiring manager to decide you’re the wrong fit or applying to everything you see or don’t understand the job description and put you in the “no” pile. A cover letter gives you a chance to say, “No, wait — here’s why this could be a good match.”

Keep the tone warm and conversational.

While there are some industries that prize formal-sounding cover letters — like law — in most fields, yours will stand out if it’s warm and conversational. Aim for the tone you’d use if you were writing to a co-worker whom you liked a lot but didn’t know especially well. It’s okay to show some personality or even use humor; as long as you don’t go overboard, your letter will be stronger for it.

Don’t use a form letter.

You don’t need to write every cover letter completely from scratch, but if you’re not customizing it to each job, you’re doing it wrong. Form letters tend to read like form letters, and they waste the chance to speak to the specifics of what this employer is looking for and what it will take to thrive in this particular job.

If you’re applying for a lot of similar jobs, of course you’ll end up reusing language from one letter to the next. But you shouldn’t have a single cover letter that you wrote once and then use every time you apply; whatever you send should sound like you wrote it with the nuances of this one job in mind.

A good litmus test is this: Could you imagine other applicants for this job sending in the same letter? If so, that’s a sign that you haven’t made it individualized enough to you and are probably leaning too heavily on reciting your work history.

No, you don’t need to hunt down the hiring manager’s name.

If you read much job-search advice, at some point you’ll come across the idea that you need to do Woodward and Bernstein–level research to hunt down the hiring manager’s name in order to open your letter with “Dear Matilda Jones.” You don’t need to do this; no reasonable hiring manager will care. If the name is easily available, by all means, feel free to use it, but otherwise “Dear Hiring Manager” is absolutely fine. Take the hour you just freed up and do something more enjoyable with it.

Keep it under one page.

If your cover letters are longer than a page, you’re writing too much, and you risk annoying hiring managers who are likely sifting through hundreds of applications and don’t have time to read lengthy tomes. On the other hand, if you only write one paragraph, it’s unlikely that you’re making a compelling case for yourself as a candidate — not impossible, but unlikely. For most people, something close to a page is about right.

Don’t agonize over the small details.

What matters most about your cover letter is its content. You should of course ensure that it’s well-written and thoroughly proofread, but many job seekers agonize over elements of the letter that really don’t matter. I get tons of  questions from job seekers  about whether they should attach their cover letter or put it in the body of the email (answer: No one cares, but attaching it makes it easier to share and will preserve your formatting), or what to name the file (again, no one really cares as long as it’s reasonably professional, but when people are dealing with hundreds of files named “resume,” it’s courteous to name it with your full name).

Approaching your cover letter like this can make a huge difference in your job search. It can be the thing that moves your application from the “maybe” pile (or even the “no” pile) to the “yes” pile. Of course, writing cover letters like this will take more time than sending out the same templated letter summarizing your résumé — but 10 personalized, compelling cover letters are likely to get you more  interview invitations  than 50 generic ones will.

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How Long Should a Cover Letter Be? There Is an Answer (+5 Cover Letter Samples)

• Julia Mlcuchova , 
• Updated May 31, 2024 12 min read

When you sit down to write a cover letter, one of the first questions that might pop into your mind is: How long should a cover letter be?

Too long, and you risk losing the reader's interest.

Too short, and you might not convey enough about why you're the perfect fit for the role.

So, what's our recommendation? The ideal cover letter is somewhere between half a page and a full-page long.  

If you want to learn how to use this relatively small space to its fullest potential , keep on reading this article and find out:

• What is a cover letter and why you need one;
• How long should a cover letter be;
• What are the key components of an effective cover letter;
• 7 tips that will make your cover letter stand out.

Table of Contents

Click on a section to skip

What is a cover letter and why you need one

How long should a cover letter be, key components of a great cover letter, more cover letter samples, 7 tips that will make your cover letter stand out, key takeaways: how long should a cover letter be.

You can think of a cover letter as your personal introduction to the employer.

And because recruiters usually read your cover letter before your resume, the responsibility of making a positive first impression lies on this compact document. 

Similarly to a resume , a cover letter gives you the space to explain why you're the best candidate for the job and how you can contribute to the company. 

But since both resume and cover letter are so similar, isn't writing one just a waste of time? 

Well, as research shows, 87% of hiring managers would strongly disagree! In fact, 49% of hiring managers admit to having invited candidates to a job interview even if their resume was weak. And that's just because of the quality of their cover letter!

So, yes, taking your time to craft a compelling cover letter does make a difference. 

But if you're still not convinced, here are 3 more reasons :

• Getting your personality across. While a resume shows the facts and figures of your professional life, a cover letter allows you to add a personal touch to your application. It’s your opportunity to speak directly to the hiring manager and show a bit of your personality.
• Showcasing your knowledge. It’s also a chance to show that you’ve done your research about the company (its needs, values, and challenges) and the role. 
• Explaining career gaps or changes . Additionally, if you have gaps in your employment history or are changing careers , your cover letter is the best place to address these points.

In short, you should always attach a cover letter to your job application. Even if the job posting you're responding to doesn't ask for it. 

Is the writer's block kicking in?

Don't let this stand between you and the perfect cover letter! Let our AI Cover Letter Writer handle it for you.

And now, let's get to the real reason why you're here. 

This is how long the ideal cover letter should actually be:

• Word count: Try to hit the 250 - 400 words range. This should be long enough to cover the essentials but short enough to keep the reader's attention.
• Number of paragraphs: When it comes to structure, your cover letter should consist of 2-4 body paragraphs, framed by an introductory and a closing paragraph. 
• Pages: Overall, your cover letter should be between half a page and a full page in length. 

Anything longer would defeat the purpose of a cover letter, which is to present yourself concisely and straightforwardly.

As you can see, a cover letter is a relatively compressed medium. So how can you make the most of its limited space? 

We’ll show you which elements shouldn't be missing from any cover letter: 

• Contact information 
• Personalized greeting
• Introductory paragraph
• Body paragraphs
• Closing paragraph
• Proper sign-off

And now, let's zoom in on each of these separately!

Contact information

Firstly, you should place your contact information at the very top of your cover letter. Make sure you include: 

• your full name,
• e-mail address,
• phone number,
• and link to your LinkedIn profile/ online portfolio (optional).

For the sake of conventions, you should also include the contact information of the recipient of your cover letter:

• their name,
• the name of the company,
• the company's address. 

The main purpose of this section is to let the recruiters know how to contact you. So, keep in mind that your contact details should always be visually distinct from the rest of the text.

When it comes to cover letters, starting off on the right foot is crucial. So, instead of a generic salutation, you should address the recipient of your cover letter by their name, like so:

• “ Dear [First Name] [Last Name], “
• or “ Dear Mr./Ms./Dr. [Last Name], ”

But how can you figure out the hiring manager's name? Well, ideally you'll see it in the job posting. If not, you can check the company's website, LinkedIn profile, or give them a quick call. 

Greeting the recipient by their name is certainly preferable, because it adds that personal touch. But there are ways to address a cover letter without a name and still make a great impression.

Thirdly, you need to open up your cover letter with a bang! 

Since the purpose of the opening paragraph is to catch the recruiter's attention from the get go, you need to start with a compelling hook.  

But there really isn't just one way of achieving this. For example , your introduction can look something like this: 

Introductory paragraph example #1: Mentioning key achievement

“ In my previous role at DEF Corp, I led a team that developed a customer relationship management system that increased client retention by 30% within the first year. Now, I am excited to bring my experience and skills to your team.”

Introductory paragraph example #2: Showing particular interest in the company

“I was excited to see the Marketing Manager position at XYZ Company posted on your website, and I am eager to bring my five years of digital marketing experience to your dynamic team. I am particularly impressed by XYZ Company’s commitment to sustainability and innovative product development, which aligns perfectly with my values and professional goals.”

Introductory paragraph example #3: Sharing a personal story

“My fascination with architecture began when I was a child, building intricate cities out of LEGO blocks. The sense of creativity and accomplishment I felt then has only grown stronger, leading me to pursue a degree in architecture and design. When I discovered the Architectural Intern position at XYZ Architects, I knew it was the perfect opportunity to combine my lifelong passion with my academic knowledge.”

Of course, the main focus rests on your body paragraphs . And once again, nothing is set in stone. Well, at least regarding the number of the paragraphs (2-4). 

But when it comes to their content , the most successful cover letters address the following: 

• Showcasing your skills and experience. But don't just list your skills and be done with it. Instead, put your skills into a real professional context. Describe a problem you've encountered in your previous job and the skills you utilized to solve it. Don't forget to also mention your results. 
• Presenting your most illustrious achievements. Whether you've obtained a certificate vouching for your skills, or any awards and recognitions, mention it! Because this might be just the thing that sets you apart from the competition.  
• Expressing your motivation for joining the company. For example, you can mention a particular project, company values, or goals that appeal to you. And be specific — recruiters don't like vagueness. 
• Demonstrating your passion for the role. Finally, you need to show that you not only have the necessary skills and experience, but also passion and genuine interest in the profession. 

You can either go for the 4-body paragraph structure, dedicating each paragraph to a different topic, or combine them as you see fit. In either case, the flow of the text has to make sense!

When you’re writing your closing paragraph, keep it short and sweet. Ideally, you'll do these 4 things:

• Reiterate your desire to work for the company. 
• Thank the hiring manager for their time and consideration.
• Express your desire to discuss further steps in-person (a.k.a. a call to action ).
• (Optionally) remind them how they can get in touch with you .

Don't know how to finish on a high? Let these 8 great cover letter endings be your inspiration!

And finally, you need to wave the hiring manager goodbye professionally. 

There's no need to come up with anything original. On the contrary, a good old “Yours sincerely,” or “ Yours faithfully,” are your best bets.

Cover letter example

Here's an example of what a good cover letter can look like. 

But this isn't just any old sample! It belongs to a real person who got hired with the help of our beautiful cover letter templates . 

So, if you like what you see, don't be shy and go explore!

Quality Control Project Technician Cover Letter Example

This cover letter sample was provided by a real person who got hired with Kickresume’s help.

But what if you’re currently switching careers or trying to get an internship? Don't worry, we haven't forgotten about you either. 

Here are 4 more samples , two for each of these situations.

And if you happen to fancy any of them, just click on the red button in the bottom right corner and adjust the chosen sample to your liking.

How long should a cover letter be for an internship

The ideal length of your internship cover letter will probably be closer to a full page .

Since you don't have much work experience, if any, you need to dedicate more space to proving that you have what is needed to be successful. Instead of work, you can talk about your:

• academic achievements,
• relevant coursework,
• dissertation project,
• extracurricular activities that add to the internship position,
• volunteering,
• or membership in relevant societies.

Warner Bros. Public Relations Intern Cover Letter Example

University of massachusetts boston intern cover letter example, how long should a cover letter be if you're changing careers.

On the other hand, career change cover letters must focus on any transferable skills you've picked up in the past and that can be useful for your new career position. In this case, your cover letter will also probably be closer to a full page. 

Also, you need to explain the career pivot you're currently undergoing. Your cover letter should answer the following questions: 

• What's the reason for the switch? 
• What useful skills do you have? 
• How can your expertise add value to the company? 

Just to be clear, you'll eventually have to address the career change. And the sooner, the better. So don't be afraid to slide this information straight into your introductory paragraph.

Junior UX Designer Career Change Cover Letter Example

This cover letter was made using Kickresume templates.

Career Change Cover Letter Example

This cover letter was written by our experienced resume writers specifically for this profession.

Are these samples not enough? In case you'd like to see more, feel free to browse through our cover letter database . Inside, you'll find even more samples submitted by real people and also those created by our professional resume writers.

You know what's even better than a well-written cover letter? An outstanding cover letter, of course! So, what can you do to elevate yours? We've gathered the best writing tips that have stood the test of time:

• Before you start writing, do a bit of research. 
• Make sure your cover letter is visually appealing.
• Use quantifiable data to support your achievements.
• Don't simply repeat your resume. 
• Don't be shy to play the name game.
• Accessorize your cover letter with relevant keywords. 
• Proofread, proofread, proofread!

Let us expand on them a little more!

Tip #1: Before you start writing, do a bit of research

Gathering information about the company's projects, values, goals, initiatives, or even challenges gives you massive advantage. Firstly, it helps you tailor your cover letter so it fits the company's needs like a glove. Secondly, showing that you know about the company's struggles and mission creates the impression that for you it's not just about the money. 

Tip #2: Make sure your cover letter is visually appealing

Because the last thing recruiters want to see is a wall of text that's difficult to read and doesn't even make sense. Instead, work with white space and keep your paragraphs neatly organized. You can also use bullet points to make your cover letter more structured.

Tip #3: Use quantifiable data to support your achievements

Including numbers in your cover letter is an excellent way to communicate your potential — they’re specific, universal, and impactful. For example: “ I led a team that developed a customer relationship management system that increased client retention by 30% within the first year.”

Tip #4: Don't simply repeat your resume

Sure, some of the information you include in your cover letter is bound to be repeated in your resume. But instead of copy-pasting, try to provide more context. For example, why was this particular result so essential for your former team. Or, what makes you so determined to get this job (apart from the salary, of course).

Tip #5: Don't be shy to play the name game

If you know someone who's already working for the employer, make sure you name-drop them in your cover letter. Having that personal connection always helps. For once, it makes the recruiters trust you more. And it's also a good indicator that you're likely to fit in with the company culture.

Tip #6: Accessorize your cover letter with relevant keywords

This tip is especially valuable if you're submitting your job application through the ATS. Because without the right keywords, your application might not even reach the recruiters’ eyes.

But how to find out which keywords to include? Well, you need to start by reading your job posting carefully. Take note of any words or phrases that describe candidate requirements (for example skills, degrees, responsibilities, industry-specific words, etc.). Then, sprinkle these keywords naturally throughout your cover letter.

Tip #7: Proofread, proofread, proofread

And finally, we recommend you to always go through your text multiple times! Because nothing can ruin the first impression quite like stupid and unnecessary mistakes such as typos, grammatical errors, or misspellings.

The purpose of a good cover letter is to present yourself as the best candidate for the job in a concise and straightforward manner. 

That's why you should always aim for 250-400 words; 2-4 body paragraphs (framed by an introductory and a closing paragraph); and a layout that’s between half a page and a full page in length.

Despite this humble space, you should be able to cover the following sections : 

FAQ: How long should a cover letter be?

A good cover letter should be between 250 to 400 words. This range is long enough to cover all the necessary points but short enough to keep the reader's attention.

Typically, a cover letter should have 2-4 body paragraphs. These should be framed by an introductory and a closing paragraphs. Ideally, each paragraph should serve a specific purpose and be concise.

No, a cover letter should never be longer than one page. Keeping it to one page ensures that you present your qualifications concisely and respect the hiring manager's time.

In that case, you’re running the risk of not providing enough information to make a compelling case for why you're the best fit for the job.

While it's possible, a cover letter less than half a page might not fully showcase your qualifications and interest in the position. Try to write at least half a page to ensure you cover all essential points without overwhelming the reader.

Julia has recently joined Kickresume as a career writer. From helping people with their English to get admitted to the uni of their dreams to advising them on how to succeed in the job market. It would seem that her career is on a steadfast trajectory. Julia holds a degree in Anglophone studies from Metropolitan University in Prague, where she also resides. Apart from creative writing and languages, she takes a keen interest in literature and theatre.

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• What is the perfect cover...

What is the perfect cover letter length?

8 min read · Updated on May 08, 2023

Finding the perfect balance between concise and complete can be a challenge

When applying for a job, the cover letter can often be the key factor that sets you apart from other candidates. A cover letter serves as an opportunity to showcase your skills, experience, and personality and can give hiring managers a glimpse into what you have to offer. 

However, one of the biggest challenges in creating a cover letter is determining the ideal length. So, what is the perfect length for your cover letter? The answer can depend on the job you're applying for, the company culture, and the expectations of the hiring manager. 

In this article, we'll provide tips on how to create a standout letter and offer guidance on determining the ideal cover letter length that will make the right impression on potential employers.

How long should a cover letter be?

While there's no set rule for how many words your cover letter should be, the length will depend on the amount of information you need to convey and the style you choose to write in. 

However, as a general guideline, it's recommended to keep your cover letter to one page, with each paragraph consisting of 3-4 sentences. This works out to between 300 and 500 words and ensures that your document is concise and easy to read - while still providing enough detail about your qualifications and experience . 

Additionally, it's important to focus on quality over quantity and make sure that each sentence is relevant and impactful to the overall message of your cover letter. On top of that, some employers may have specific guidelines for cover letter length. 

Guidelines on cover letter length

1 page or 300-500 words

One commonly accepted guideline is to keep your letter to one page, with a cover letter word count of approximately 300-500 words. This length allows you to provide enough information to highlight your skills and experience, while remaining on point.

Exceptions to the rule

How long is too long? Many people wonder if it's okay to have a two-page cover letter. There are some instances where you can exceed one page; however, they are few and very far between. If the job posting specifically requests a longer cover letter, you can consider writing a more detailed document that addresses the specific requirements of the position. In some fields, such as academia or research, a longer cover letter may be expected in order to provide a comprehensive overview of your experience and qualifications. But in normal circumstances, one page is plenty. 

Breaking down the cover letter

When determining the length of your cover letter, it can be helpful to think about the different sections of the document and how much space each one should take up. Breaking down a cover letter into its different sections and knowing what to include in each paragraph can help you to create a document that is well-organized, effective, and concise. 

What should a cover letter include, though? Here's a breakdown of what you could cover in each paragraph:

Paragraph 1: Introduction

The first paragraph of your cover letter should introduce you and explain why you're applying for the job. You can start with a sentence that grabs the reader's attention and makes it clear that you're excited about the opportunity. For example, you might say something like, "I am thrilled to apply for the [Position] at [Company Name], as I have a long-term interest in [field or industry]."

You should also summarise why you're a good fit for the position and why you're interested in working for the company. This is your chance to make a connection with the reader and demonstrate your enthusiasm for the job. 

Paragraph 2: What you bring to the table

The second paragraph of your cover letter should provide more detail about your skills and experience and how they align with the requirements of the job. This is where you can explain what you bring to the table and how you can contribute to the company's success.

It's important to be specific and provide examples of your accomplishments , as well as any relevant education or training that you've completed. This is also a good place to mention any soft skills that are important for the position, such as communication, teamwork, or leadership abilities.

Paragraph 3: Career achievements and supporting information

The third paragraph of your cover letter can be formatted into bullet points, if you prefer. This is where you can demonstrate your expertise and show the reader that you have the skills and experience needed to excel in the position.

Be sure to tailor your examples to the requirements of the job posting and focus on achievements that are relevant to the company's goals and mission. This is also a good place to mention any relevant certifications, awards, or publications that you've earned.

Paragraph 4: Closing and call to action

The final paragraph of your cover letter should wrap up your document and provide a call to action. This is where you can thank the reader for considering your application and express your enthusiasm for the position once more.

You should also provide your contact information and encourage the reader to get in touch with you for further discussion or to schedule an interview. This is your chance to leave a lasting impression and show the reader that you're a qualified and keen candidate for the job.

Tips on crafting effective cover letters 

Crafting an effective cover letter within word count limits can be challenging, but it's always possible. Here are some tips that can help you to stay on track and make the most of the space you have:

Focus on the essentials: Be concise and avoid including irrelevant or redundant information

Use the active voice: This helps to convey confidence and clarity and makes your writing more engaging

Use bullet points: When appropriate, bullet points can help you to present information in a more efficient and visually appealing way

Customize your letter: Tailor your letter to the specific job and company you're applying to, highlighting the skills and experience that are most relevant to the position

Proofread: Make sure to carefully proofread your letter for errors, typos, and grammar mistakes; consider asking a friend or mentor to review your letter as well

Use a consistent format: Use a consistent format for your letter, with the same font and header that you used on your resume

Be confident and positive: Use confident, positive language to convey your enthusiasm for the position and your ability to excel in it

Example of a successful cover letter

[Your Name]

[Your Address]

[Your Email Address]

[Today's Date]

[Company Name]

[Company Address]

Dear Mr Carlson, 

Having seen the job posting for a Project Manager, I would like to offer you adaptability, leadership skills, and a willingness to take initiative in this role. As someone who has demonstrated an ability to embrace change and lead others through it, I can also bring a wealth of knowledge surrounding project management to your team. I have earned recognition for bringing innovative and creative approaches to business and for embracing technical solutions. 

I am proud to have successfully transitioned from a QA role to a Project Manager with my current employer, in response to a sudden shift in the business structure. I demonstrated strong leadership by being one of the first employees to embrace the changes and execute the transition. I encouraged and inspired other QA team members to take on the challenge and shone a positive light on making the transition.

Please also consider the following qualities that I could bring to your team:

Emerging technologies: Business and tech changes at the speed of light, or so it seems sometimes. I am adept at keeping up with those changes and assimilating new ways of doing things. I bring fresh perspectives to processes and procedures and strongly feel that transformational change and adaptation are imperative to driving innovation. 

Leadership: I truly enjoy stewarding the career progression of others and have been trusted by management on several occasions to lead projects and to motivate teams to success.

Commitment to improvement: I proactively seek opportunities to expand my skills and knowledge through professional development activities. I'm also not afraid to take on new challenges and can make autonomous decisions despite ambiguity and tight deadlines.

While my resume does go into more detail and provides additional insights into my background, please feel free to contact me on [cell phone number] if you have any questions about my candidacy.  I look forward to discussing further how my professional goals are perfectly aligned with your organization's priorities.  

Thank you for your time and kind consideration.

Yours sincerely,

Remember, the goal of your cover letter is to get your foot in the door and secure an interview, so put in the effort to make it the best it can be. Good luck with your job search!

If you need help, TopResume writers are experts at crafting compelling cover letters that highlight skills, qualifications, and achievements. We'll not only make sure you have the perfect cover letter length, we'll write it in such a way that you won't fail to impress recruiters!

Recommended reading:

What to Say in a Cover Letter: 5 Things You Should Include

Career-Specific Cover Letter Samples & Examples

How to Start a Cover Letter That Grabs Attention  

Related Articles:

Do Hiring Managers Actually Read Cover Letters?

How to Create a Resume With No Education

Why You Lose When You Lie on Your Resume: Learning From Mina Chang

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