should a cover letter include references

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How To Mention A Referral In Your Cover Letter (With Examples)

• How To Sign A Cover Letter
• Salary Requirements In Cover Letter
• Referral In Cover Letter
• Cover Letter Body
• Use Dear Sir Or Madam?
• Use Mrs. Or Ms.?

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Having a referral by someone who is already employed at the company you’re applying to can be an excellent way to get your foot in the door. Mentioning a referral in your cover letter is one of the ways to do this.

To help you write the best referral in your cover letter, we’ll go over how to include a reference in a cover letter, provide some referral cover letter examples, and some benefits to being referred.

Key Takeaways:

Make sure you have a reliable referral that is in good standing with a company, and that they know they are being included before putting down a referral.

Candidates that are referred also tend to feel more of an obligation to the company, their reference, and their team, allowing them to get up to speed more quickly and adapt to the new culture and workplace more efficiently.

Writing a cover letter with referral will allow you to highlight the key skills you can bring to the position and provide specific examples of why you are the best fit for this job.

What is a referral cover letter?

How to mention a referral in your cover letter, referral cover letter examples, who to ask for a referral, the benefits of being referred, referral in your cover letter faq, final thoughts, expert opinion.

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A referral cover letter is an application document for a potential job opportunity that mentions a mutual contact you may share with the hiring manager or someone in the company. This connection can be an old colleague, a friend, or a networking acquaintance who likely works at the company you are applying to.

When done effectively, you can drop their name in your cover letter to emphasize how your skills and abilities align with the job and how you’ve worked with your referral in the past. You can mention specific projects and details that you know this person may be able to vouch for.

Your cover letter is the first thing your employer or hiring manager is likely to see, so use it as your moment to shine. This document will allow you to provide additional details about your education, qualifications, skills, and work ethic. You can point to specific projects and challenges you may have experienced and discuss how you overcame them and how those abilities translate to the job you are applying for.

When mentioning a referral in your cover letter, make sure your referral knows you are including them before, and then mention their name in the letter and explain why they are recommending you. Here is a more detailed list of how to add reference in cover letter:

Make sure your referral knows. Mentioning a referral in your cover letter is appropriate when you have directly contacted the person you’re planning to mention as your referral. This could be someone you contacted or someone that contacted you. It can even be someone who is not your contact on LinkedIn or other networks, but you’ve reached out to them, and they’ve agreed to be a referral.

However, in instances where you have not asked for explicit permission from the person you’re planning to use as your referral or this person is not in good standing with their employer, you should stay clear of mentioning them in your cover letter .

Mention who is referring you. The purpose of the cover letter is to impress from the start . Mention your referral within the first paragraph of your note. To do this effectively, include:

The person’s name

How you know them

How they are familiar with your skills and qualifications

Explain why they are recommending you. You can give the hiring manager a quick summary of why they are recommending you and how your past experience gives you the skills required to do the job well.

Keep it short. Try to keep your referral to one single paragraph in your cover letter. The rest of your letter should expand more on you and your skills, including how the things you have learned in previous work environments are transferable to your new role .

Send a copy of your cover letter to your referral. The last thing you should do is send a copy of your cover letter to your referral so they can read it over. Doing this is a nice gesture and allows them to know what you are saying about them. Be sure to also thank them for their help.

We’ve included some examples of how it may look to include a referral in your cover letter.

Cover letter with referral example

Dear Angela Morris, I am writing to inquire about the Marketing Director position, which came highly recommended to me by Bill Jeffries, Vice President of Marketing at Apple, Inc. Bill and I worked closely together for several years at Nabisco, where we tackled a variety of event coordination and digital lead generation efforts. Bill believes my marketing experience and skill for developing memorable events can have a profound impact on the marketing team and organization as a whole.

Dear Larry Smith, Bill Jeffries suggested I reach out to you regarding the Marketing Director position at Apple, Inc. I met Bill while coordinating a conference at the end of last year. We worked closely together with vendors, contracts, and design. He was able to see my ability to bring booths to life, develop innovative ideas to capture new leads, and drive to continually improve marketing programs, which is why he’s referred me to this role on your team.

Dear John Riley, Tom Johnson suggested I contact you regarding the Customer Representative Position at XYZ Company. I worked with Tom last year when we worked together at ABC Corp. Working closely together allowed him to see my ability to connect with others and drive sales. This is why he referred me to this role and your team.

Getting a referral when you don’t know someone well can sometimes be tricky. But there are a variety of ways to be referred for a job . A connection at the company you’re applying for might inquire whether you’re interested in exploring new job opportunities. You may have an old connection on LinkedIn that you forgot about.

LinkedIn is a great tool to explore whether you know anyone at the company you are applying to. You can easily see if you know an existing connection or if one of your contacts knows someone at the company currently.

Once you choose someone to provide a referral , be sure to reach out to them before applying for the job. Ask if they are willing to give you a referral for the job. Even if you assume this person will build your credibility with the hiring manager, it’s important to check with them first. You don’t want to bombard someone at the last minute, and you certainly don’t want to tell the hiring manager that a person has vouched for you when they actually haven’t.

To do this, you can send them an email or a letter asking them for a referral. Similar to a reference letter , this will give the person you are asking a chance to look over the requirements and think about how they can best help you. This also gives them an opportunity to opt out of a referral in case they don’t feel comfortable.

Being a candidate who is referred by someone respected in the company is a tremendous benefit for you as a job seeker such as an expedited hiring process or the ability to highlight key skills. Here are some more benefits of being referred.

It can quicken the hiring process. Even if a company doesn’t have a formal employee referral program , the human resources (HR) department typically welcomes referrals. They help to expedite the hiring process and ensure that strong candidates fill open spots on teams.

Allows the interviewer to see you in a different light. When you are referred for a job, it might feel like a lot to live up to. However, if you view it as a step up during your interview process , you will be better suited for your interview. Ultimately, having a candidate referred gives the hiring manager an authentic glimpse into the kind of employee you will be and will help them relate your experience to the position.

A better understanding of the company culture. The person who referred you will likely be asked to provide insights into how you will fit into their company culture . However, there is no need to worry because the person who referred you would not have vouched for you if they didn’t think you were the right fit for this job.

Being able to highlight key skills. Putting this referral in your cover letter will allow you to highlight the key skills you can bring to the position and provide specific examples of why you are the best fit for this job. Cover letters give you another area to share additional details that your resume may not include.

Should you mention a referral in a cover letter?

Yes, you should mention a referral in your cover letter. Mentioning a referral in a cover letter helps to emphasize how your skills and abilities align with the job and how you’ve worked with your referral in the past. The best way to do this is to mention specific projects and details how you know the person and how they can vouch for you.

Who should be a referral for a job?

A referral should be someone you know such as an old colleague, former classmate, or someone from your network who works at the company you are applying for. The person who is referring you should be a current employee and someone you trust. They should be able to help highlight your strengths and abilities.

How do you mention a referral in your cover letter?

To mention a referral in your cover letter be sure to mention by name the person who referred you and your relationship to the. This should be a person who is a current employee who can highlight your skills and abilities. Your referral in your cover letter should be kept short and to the point.

If you come into a company with the right type of referral and a person who can actively vouch for your work ethic, you’ll already place yourself ahead of the competition. Even if you have a vast network and land your dream job, continue to network . Ensure that you always depart work environments on good terms with colleagues and managers. You never know who you will cross paths with later in your career journey: the broader your network, the better chance you will have to name-drop in the future.

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How To Mention A Referral In Your Cover Letter

Martha Nicks Career Services Provider

“My colleague XXX recommended that I contact you directly about this position ” is an easy way to name drop your referral in the cover letter. To strengthen the statement, add something about the relationship of the referral to the company.

University of South Florida – Cover Letter Do’s & Don’ts

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Caitlin Mazur is a freelance writer at Zippia. Caitlin is passionate about helping Zippia’s readers land the jobs of their dreams by offering content that discusses job-seeking advice based on experience and extensive research. Caitlin holds a degree in English from Saint Joseph’s University in Philadelphia, PA.

Matt Warzel a President of a resume writing firm (MJW Careers, LLC) with 15+ years of recruitment, outplacement, career coaching and resume writing experience. Matt is also a Certified Professional Resume Writer (CPRW) and Certified Internet Recruiter (CIR) with a Bachelor of Science in Business Administration (Marketing Focus) from John Carroll University.

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What Should You Include in Your Cover Letter? [w/ Tips for 2024]

You’ve spent weeks job hunting, and you’ve found the perfect job.

Your resume is all set, and you’re almost ready to send your application.

There’s just one thing left—you’re writing a cover letter to create a flawless job application.

The only issue? You're not sure what exactly to include in your cover letter.

There’s no need to worry! We’re here to help

In this article, we’re going to cover:

• What Is a Cover Letter
• What Elements Should Your Cover Letter Include
• What You Shouldn’t Include in Your Cover Letter

Let’s get started.

What is a Cover Letter?

A cover letter is a document that you send as part of your job application, along with your resume or CV .

The cover letter’s purpose is to introduce you and briefly summarize why your professional background makes you the right person for the job.

On average, a cover letter should be between 250 and 400 words long and fit neatly on one page.

A cover letter is one of your first forms of communication with a hiring manager. It’s your opportunity to present yourself in your own words, stand out from other candidates, and get the hiring manager interested in learning more about you.

Let’s take a look at an example of what a cover letter looks like:

Why Do Cover Letters Matter?

After you’ve spent so long making the perfect resume , you might be wondering why you should even write a cover letter.

The truth is that while not all employers request a cover letter, you should always include one with your job application.

Adding a cover letter to your job application shows the hiring manager you’re willing to go the extra mile for the job, and you’re not just randomly applying and hoping your application sticks.

A cover letter is your opportunity to give the hiring manager more information about you as a candidate. This is your chance to personalize your application and provide additional information on your skills and experiences that align with what the employer is looking for and that you didn’t have space on your resume for.

But your cover letter is also your chance to go beyond your most important skills and experience. You can use it to talk about your passion for the industry or your enthusiasm to join this specific company’s team and show the hiring manager that you’re serious about the role.

If your cover letter is good, it can complement your resume and get you that much closer to an interview.

A badly written cover letter, on the other hand, could undermine even the best resume and lead to your application getting tossed in the ‘no’ pile, so it’s crucial to get this document right.

Need help preparing for an interview? Check out our guide to the most common interview questions and how to answer them!

What Elements Should You Include in a Cover Letter?

There are a few key elements you need to include to write a successful cover letter .

Let’s take a look at them one by one:

#1. A Professional Template

Your cover letter should be easy on the eyes and even easier to navigate.

This means you have to set the right page margins, adjust the line spacing, choose an appropriate font , and set it to the correct size, all while making sure your text never spills onto page two.

But what if there’s an easier way? 

Just use one of our cover letter templates instead.

Our free resume builder comes with built-in resume templates that you can match with a cover letter template for a stylish application.

You can automatically set your font style, size, and even the dimensions of the paper you intend to print it on - standard A4 or US letter format.

#2. Neatly-Split Paragraphs

A cover letter should be easy to navigate at a glance.

If your cover letter is a huge chunk of text that fully covers the entire page, without paragraphs or ample white space, it’s going to look cramped and leave a bad impression on the hiring manager.

This is where your cover letter’s formatting comes in. You should divide the contents of your cover letter into a header with contact information, and then split the actual text into an opening paragraph, a main body, a conclusion, and a formal closing line.

Be sure to also use line breaks and bullet points to break up your paragraphs to increase your cover letter’s readability.

This can make it seem less of an overwhelming read to the hiring manager and easier for them to skim through it all to find what they’re looking for.

#3. The Date of Writing

The exact date you write your cover letter may seem like a small detail, but it can actually add an extra touch of professionalism to your job application.

This can help the hiring manager keep track of when you’ve applied for the role, and it reflects your attention to detail .

Just keep in mind that the format of the date should align with the standard in the country where you're applying. For example, in the US , the mm-dd-yyyy format (e.g., May 22, 2024 ) is the go-to, whereas most other countries prefer the dd-mm-yyyy format (e.g., 22 January 2024 ).

#4. Your Interest in the Company

It’s important to tailor your cover letter for the specific job you’re applying for to show the hiring manager that you’re a serious candidate who’s done their homework about the position.

This is why the body of your letter should always include a paragraph where you clearly explain why you’re interested in the specific company.

Start by doing some research on the employer . You have to show the hiring manager that you understand what makes the company unique and how you align with their values and needs.

Think about what you genuinely like about the company you’re applying for. Whether it’s their remote working conditions, their focus on diversity or sustainability, or something else entirely, be sure to mention it in your cover letter.

If you’ve used a product or service that the company provides, say so in your cover letter. On top of that, highlight what specific aspects of the company resonate with your career goals , such as their innovative methods or cutting-edge market strategy, that you want to be a part of.

You can also take the time to explain why you’re excited about the job itself. Talk about how your unique experience and skills make you a suitable candidate and how you’re confident you can contribute to the company’s goals.

Looking to write a cover letter for an internship ? Check out our detailed guide!

#5. A Call to Action

Every cover letter should end with a strategic call to action.

Your call to action can be a polite statement prompting the hiring manager to get in touch with you to go over your application or to discuss how you could contribute to their team.

Adding a call to action at the end of your cover letter shows that you’re proactive and eager to move forward with the hiring process. This highlights your enthusiasm for the role and makes it more likely for the hiring manager to get in touch with you after putting down your cover letter.

Here’s an example of a call to action at the end of a cover letter :

I am very enthusiastic about the opportunity to discuss how my artwork can contribute to Happy Hippo Book Publisher’s track record as the best children’s storybook provider on the market. Please feel free to contact me at the provided phone number so that we can discuss my application further.

Want to give your cover letter an extra kick? Use these tried and tested cover letter tips !

What Sections Should You Include in a Cover Letter?

When writing your cover letter, you can easily split the process into several key sections.

Let’s break them down:

• Header with contact details. The top of your cover letter should include a designated header where you can input your contact information, such as your full name, email address, phone number, address, and links to any relevant social media. Make sure these details match your resume and double-check for any typos.
• Company details. Do your research so you know exactly who to address your cover letter to. Add the hiring manager’s name, department, the company’s name, and the company’s address.
• Personalized greeting. Skip the cliche and impersonal “To Whom It May Concern” and use a more memorable greeting instead. We recommend using “Ms.” or “Mr.” followed by the hiring manager’s last name.
• Opening paragraph. Your cover letter should start with a brief and attention-grabbing paragraph . This should include a couple of your top skills, an impressive achievement, or a relevant qualification.
• Main body. Take the time to explain some of your top achievements or skills in more detail, and cover anything you didn’t have the space to address in your resume.
• Conclusion. Recap the main points in your cover letter so far, then wrap it up with a polite call to action.
• Closing line. Choose an appropriate closing line to finish your cover letter with and sign your name underneath.

What Should You Never Include in a Cover Letter?

A cover letter allows you to personalize your application and provide more details about you to the hiring manager.

But that doesn’t mean everything should make the cut.

Let’s look at what you should never include in your cover letter:

#1. Irrelevant information

Your cover letter should be concise and focus on the most relevant details that make you the right candidate for the job.

Hiring managers don’t have all day to spend on your application, and when they’re reading your cover letter, they want to get to the point quickly. If your cover letter includes too many personal anecdotes or irrelevant experiences, like how you worked as a dog walker at 15, they might get bored and stop reading it altogether.

A cover letter is, first and foremost, a professional document, not a personal essay. This means that focusing too much on yourself, as well as your wants, needs, and opinions, is not a good idea.

Your cover letter should focus on what you can do for the employer, not what they can do for you. If you miss the mark here, you’ll come off as an inattentive candidate and won’t be getting an interview.

#2. Overly Long Paragraphs

A dense, difficult-to-read text can discourage a hiring manager from going through your cover letter.

For example, if the body of your cover letter is contained in a single, thick paragraph, the hiring manager might skim over it and miss your main points.

Long paragraphs can also make your cover letter look poorly organized and make you come across as someone with bad written communication skills . Your essential qualifications and skills can get lost in that sea of words and hide the most important information you want to convey.

Overly long paragraphs also imply a lack of consideration for the hiring manager’s time. Keeping your text concise and easy to follow is just as important as the content itself. Otherwise, your cover letter might not catch the hiring manager’s attention at all.

#3. Salary Expectations

Unless the employer specifically asks you to, it’s considered taboo to include salary expectations in your cover letter, and it can even leave a bad impression on the hiring manager.

Talking about money in your cover letter can make it seem like your primary interest in the job is the paycheck. And, while there’s nothing wrong with wanting a specific salary, this can seriously undermine what you want to convey to the hiring manager about your enthusiasm for joining the company and your professionalism.

You should also keep in mind that talking about salary expectations so early on can even put you at a disadvantage in potential salary negotiations . If you mention a high number too early on, the hiring manager might reject your application before you even make it past the initial screening. But if you go too low, you could undervalue yourself.

This is why it’s recommended that you discuss salary expectations during an interview once you already understand the full scope of the role and have more context.

Are you just getting started on the job market? Check out our guide to writing an entry-level cover letter !

#4. Excessive Flattery

Writing a cover letter doesn’t mean writing a love letter to the company you’re applying for.

You don’t need to shower the employer with compliments to get the hiring manager to like you. In fact, if you use too many compliments or describe the company in the exact words they use on its website, you’re going to be severely disappointed.

For example, most companies you apply to may describe themselves as “innovative” or “ team-focused .” If that’s all you can say about them in your cover letter, it tells the hiring manager that you never researched the employer or paid much attention to what they do.

If you genuinely hold the company’s values, mission, or culture close to your heart, there’s no harm in mentioning how they inspire you. Just remember to keep it professional and related to how you can enthusiastically contribute to their work.

#5. False Information

This should go without saying but lying on your cover letter is just as bad as lying on your resume – very bad.

We get it; you want to impress the hiring manager. But exaggerating or falsifying information to make yourself look like the coolest candidate ever can easily backfire.

On one hand, the hiring manager is probably going to catch onto you while reading your cover letter. They’re going to notice the inconsistencies you didn’t pay attention to, and they simply won’t call you.

But it could be even worse. You could land an interview, only to have the hiring manager discover the truth face to face. Your professional reputation could suffer some serious damage, beyond just an awkward interaction during the interview.

Trust us – lying isn’t worth it. You’re capable of writing a standout cover letter without exaggerating anything you can’t back up.

#6. Grammatical Mistakes

You should always proofread your cover letter before submitting it with your job application.

Even when you’re absolutely sure there are no mistakes, sometimes you might miss something that the hiring manager will notice immediately.

This is why we always recommend you do several rounds of proofreading and editing before finalizing your job application.

Start by carefully reading your cover letter out loud. It might sound a little weird, but it helps you notice any awkward phrases or words that are out of place.

Then, run it through a spell-checking tool like QuillBot or Grammarly . They can help you spot any errors you might have missed.

Finally, ask a friend or family member for help. A fresh pair of eyes can read your cover letter and notice mistakes that both you and your robot sidekick might have skipped over.

#7. Complaints About Employers

As a general rule, you should never badmouth your previous place of employment.

If you were unjustly fired or passed over for a promotion for personal reasons, these are best explained during an interview.

It’s important to always maintain professionalism when your past employer or coworkers are brought up, especially in your cover letter.

For example, instead of saying you had enough of a chaotic work environment, you could say you’re “looking forward to joining a team that values structure and accountability.”

Check out these more common cover letter mistakes and keep an eye out while writing your cover letter!

29 Cover Letter Examples

Looking for inspiration? Check out these perfect cover letter examples for different professions.

#1. Customer Service Cover Letter

Check out our full guide to writing a customer service cover letter here.

#2. Marketing Executive Cover Letter

Check out our full guide to writing a marketing executive cover letter here.

#3. Medical Assistant Cover Letter

Check out our full guide to writing a medical assistant cover letter here.

#4. Consultant Cover Letter

Check out our full guide to writing a consultant cover letter here.

#5. College Student Cover Letter

Check out our full guide to writing a college student cover letter here.

#6. Retail Cover Letter

Check out our full guide to writing a retail cover letter here.

#7. Team Leader Cover Letter

Check out our full guide to writing a team leader cover letter here.

#8. Actor Cover Letter

Check out our full guide to writing an actor cover letter here.

#9. Digital Marketing Cover Letter

Check out our full guide to writing a digital marketing cover letter here.

#10. Executive Assistant Cover Letter

Check out our full guide to writing an executive assistant cover letter here.

#11. Finance Cover Letter

Check out our full guide to writing a finance cover letter here.

#12. Graphic Designer Cover Letter

Check out our full guide to writing a graphic designer cover letter here.

#13. IT Cover Letter

Check out our full guide to writing an IT cover letter here.

#14. Project Manager Cover Letter

Check out our full guide to writing a project manager cover letter here.

#15. Sales Cover Letter

Check out our full guide to writing a sales cover letter here.

#16. Accounting Cover Letter

Check out our full guide to writing an accounting cover letter here.

#17. Business Cover Letter

Check out our full guide to writing a business cover letter here.

#18. Dental Assistant Cover Letter

Check out our full guide to writing a dental assistant cover letter here.

#19. Human Resources Cover Letter

Check out our full guide to writing a human resources cover letter here.

#20. Nurse Practitioner Cover Letter

Check out our full guide to writing a nurse practitioner cover letter here.

#21. Receptionist Cover Letter

Check out our full guide to writing a receptionist cover letter here.

#22. Architect Cover Letter

Check out our full guide to writing an architect cover letter here.

#23. Management Cover Letter

Check out our full guide to writing a management cover letter here.

#24. Physician Cover Letter

Check out our full guide to writing a physician cover letter here.

#25. Substitute Teacher Cover Letter

Check out our full guide to writing a substitute teacher cover letter here.

#26. Software Engineer Cover Letter

Check out our full guide to writing a software engineer cover letter here.

#27. Administrative Assistant Cover Letter

Check out our full guide to writing an administrative assistant cover letter here.

#28. Mechanical Engineering Cover Letter

Check out our full guide to writing a mechanical engineering cover letter here.

#29. Attorney Cover Letter

Check out our full guide to writing an attorney cover letter here.

FAQs About What to Include in a Cover Letter

Do you still have some questions about what to include in a cover letter? Check out the answers to some of the most frequently asked questions on the topic!

#1. What is a good example of a cover letter?

There are plenty of great cover letter examples for different professions that you can look at.

Overall, a cover letter that’s well done starts with your contact information in a designated header at the top. Next, you have to add the hiring manager’s contact details and include a personalized greeting.

Write a strong opening paragraph that references the job you're applying for and includes a standout achievement or relevant experience that makes you a strong candidate.

Use the body of your cover letter to expand on your key skills and experiences that match what the employer is looking for. Give specific examples to illustrate your greatest accomplishments and how you gained your most impressive skills.

Wrap up your cover letter by recapping your key selling points and including a call to action that invites the hiring manager to reach out to you. Lastly, add a professional closing line and sign your name underneath.

#2. How do you start a cover letter?

The opening to your cover letter should be brief and attention-grabbing.

Your first few sentences should be something that makes the hiring manager want to learn more about you. You don’t want to give them too many details—just enough to pique their interest.

Explain why you’re writing and why you’re interested in the specific role. We recommend including keywords from the job ad , especially ones that match your most relevant skills, experiences, or impressive achievements.

#3. How do you write a unique cover letter?

Your cover letter is your chance to give the hiring manager a unique insight into you as a candidate. It’s your opportunity to stand out from the crowd using your own words.

The best way to write a unique cover letter is to start by researching the company and referencing anything you find attention-grabbing about it. You should be able to easily identify what you like about the specific employer, such as their contributions to the industry, their values, and reputation, and mention it in your cover letter.

Use a polite but conversational tone to convey both your professionalism and personality. Instead of using passive language to explain that you “managed” this or were “responsible for” that, take advantage of action verbs and power words to make your experiences stand out.

Avoid using generic phrases like how you’re a “team player” or have “ leadership skills ” alone, and instead provide concrete examples that back up the skills and experience that make you the right candidate for the job.

#4. Should a cover letter be fancy?

Since a cover letter is a formal document, you might be tempted to make it fancy.

There’s no need to go over the top with your cover letter. Adding too much decoration or creative flair can detract from the information you want to convey to the hiring manager.

Your focus should always be on writing a clear, concise, and well-organized text that gets your point across.

More traditional industries, like law or finance, should stick to minimalistic cover letter templates with a clean and simple layout.

For professionals aiming for creative industries like illustration or graphic design, a bit of color can make your application pop. Even then, it’s important to strike a balance between creativity and professionalism, so your cover letter’s text remains the hiring manager’s primary focus.

Key Takeaways

And that’s all there is to what you should include in your cover letter!

Hopefully, after reaching the end of our article, you feel confident that your cover letter covers all the necessary bases. Good luck on your job hunt!

But before we say goodbye, let’s briefly recap what we've covered so far:

• Your cover letter should be concise and avoid any irrelevant information. The hiring manager is interested in what you can do for the company, not in any personal information that doesn’t relate to the job.
• Overly long paragraphs and a messy layout can leave a bad impression. Instead of trying to format everything yourself, use an online cover letter builder.
• Our online resume builder offers resume templates and matching cover letter templates that you can use to create a stylish and professional job application in minutes.
• Dedicate a portion of your cover letter’s main body to express your genuine interest in the company and the specific role. Do some research beforehand so you can identify several things you genuinely like about the company and position you’re applying for.
• End your cover letter with a strategic call to action. This shows the hiring manager you’re eager to make it to the next step of the hiring process, and it makes it more likely for them to reach out to you.

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How to Mention a Referral in Your Cover Letter

What Is a Referral Cover Letter?

The benefits of being referred, who to ask for a referral, how to mention a referral, tips for writing a referral cover letter, referral cover letter sample.

• More Cover Letter Examples

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If you know someone at a company or someone with a strong connection to a company, it can be helpful to mention them in your cover letter when you apply for a job. Having a referral can help you stand out from the crowd when you're job searching, and including the referral in your cover letter can help get your application noticed by the hiring manager.

Mentioning that you're referred by someone is like getting an employment reference in advance. Hiring managers and recruiters will likely take a closer look at candidates with whom they share a mutual contact, and for good reason: Studies have shown hiring through employee referrals results in faster, cheaper, more effective hiring than relying on job sites.

Applicants with a referral are four times more likely to be offered a job than candidates without one. Referral hires also tend to get up to speed more quickly, fit in better, and stay with the company longer. Referrals can also give the hiring manager additional context on a candidate and their work background.

Mentioning your referral and shared connection in your cover letter can make the difference in helping your application get noticed by prospective employers.

Here's how to write a referral cover letter, including the best way to mention the contact who is referring you and a sample letter with a template to download.

A referral cover letter mentions a mutual connection when applying for a job. You might be referred by a colleague, friend, employee at the company you’re interested in, client or vendor, or college career office.

Referred candidates are a leading source of new hires, and many employers actively seek referrals when hiring for open positions. Even if a company doesn't have a formal employee referral program , referrals are typically welcomed as a way to expedite the hiring process and secure strong candidates for available jobs.

Having a referral name to mention in your cover letter helps the hiring manager understand the shared connection you have with them or their employer. A referral also helps relate your experience to the open position and, depending on how you know the referring party, can provide some insight into how well you might fit in at the company.

Your cover letter also provides an opportunity to briefly highlight your education, skills, and qualifications for the job. In addition to mentioning your referral, you'll have the chance to add a few specific examples of why you are the best candidate for the position and share other details not included on your resume.

There are many different ways to be referred for a job. A connection at a company may inquire into whether you have an interest in exploring new opportunities. You may find that you're connected with an employee on LinkedIn. Before you apply for a job, take a look to see who you know at the organization.

The referral doesn't have to be a business connection. You can ask anyone you know at the company or who has a contact at the company if they would recommend you for a job.

Be sure to check with the individual in advance and ask if they are willing to give you a referral . Even if you’re certain they’d vouch for you, giving a potential referral the heads-up ensures they’ll be ready and able to offer the best possible recommendation, given the job requirements.

You can send a letter or email asking for a referral , which gives the person the time and opportunity to think through what they can do for you and how to proceed. Asking in writing also gives your connection an out if they aren't comfortable referring you.

• Mention who is referring you. When you use a referral in your cover letter, mention them in the first paragraph. Include the individual by name and describe your connection with them as well.
• Explain how you know the person. Give a brief account of how you know the person, and explain how they came to be familiar with your work qualifications and skills.
• Describe why they are recommending you. If the person recommended that you apply for this particular position, take the opportunity to mention why they are endorsing you. What specific qualities of yours made them think you would be a good fit for the company and the job? What do you have to offer the company?

Here's an example of an introductory paragraph mentioning the candidate has been referred by a colleague:

My colleague Amy Smith recommended that I contact you directly about the sales representative position at ABC, Inc. Amy and I have worked closely in the industry for many years, and she thought the company would be a good fit for my style and experience in sales. She pointed out that as a successful, award-winning salesperson, I would be an excellent addition to the team at ABC, Inc.

Name-dropping does not come easily to some people, especially if you're already wrestling with how to write about your accomplishments and sell yourself to a hiring manager. Even though it might be a challenge, being referred for a job can give you a boost over the competition. At the least, it should help you get considered for an interview. At best, it could give you a foot in the door that might lead to a job offer.

Review examples. If you're not sure what to write, it helps to look at examples of cover letters , although you'll want to tailor your letter to fit your specific personal and professional circumstances.

Mention the referral upfront. Remember to include a brief mention of your referral and recommendation right away in your cover letter. This strategy puts the referral at the front of the reader's mind, giving them context for the information that follows.

Make the best first impression. Expand on your strengths and why you're the best candidate for the job. Your cover letter offers a chance to make a strong first impression since it's likely the first thing a hiring manager sees, possibly even before your resume.

Share your accomplishments. Mention brief examples of your successes in the workplace to prove you are the most qualified person for the job.

Carefully proofread your letter. As with all business correspondence, make sure you proofread your cover letter for correct spelling and grammar, and check that the information matches across all the documents you submit. 

This is an example of a cover letter that mentions a referral. Download the referral cover letter template (compatible with Google Docs and Word Online).

Referral Cover Letter Sample (Text Version)

Betty Forbes 999 Main Street Anytown, MA 02222 555-123-4567 bforbes1223@email.com

February 28, 2024

George Smith Marketing Director Acme Communications 1234 Fragrant Way Citytown, MA 02224

Dear Mr. Smith,

It was with great interest that I learned of the opening in your department for a marketing associate. Your marketing manager, Anna Black, was my supervisor at Catz Marketing before taking her current position with Acme Communications. As she can attest, I bring a unique perspective and can integrate the many facets of a media campaign.

With Anna at Catz Marketing, I worked with a local company to build their business and promote their grand opening. We continued to work with them for the first few years, developing a total media plan and implementing it. Their continued success and recommendations brought other businesses to seek our services as well.

My experience with Catz Marketing has prepared me to take on the challenges of working in a national company such as Acme Communications, and I would appreciate the opportunity to meet with you to discuss how I can be an asset to your team.

I look forward to hearing from you soon.

Signature (hard copy letter)

Betty Forbes

More Cover Letter Examples 

Need more inspiration for writing your cover letters? Review these  cover letter samples and downloadable templates  for many different types of jobs to get started.

Key Takeaways

• A cover letter with a referral can help get your application considered.
• Before naming someone as a referral in your cover letter, ask them for permission to do so.
• Include the referral in the first paragraph of your cover letter.
• Also include specifics on why you're a leading contender for the job.

LinkedIn. " Here is Why Employee Referrals are the Best Way to Hire ."

Zippia. " Facts About Employee Referrals in the US ."

Jobvite. " 4 Reasons to Invest in Employee Referrals ."

CareerOneStop. " Make Your Next Cover Letter a Great One ."

SHRM. " Employee Referrals Remain Top Source for Hires ."

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How to write a great cover letter in 2024: tips and structure

A cover letter is a personalized letter that introduces you to a potential employer, highlights your qualifications, and explains why you're a strong fit for a specific job.

Hate or love them, these brief documents allow job seekers to make an impression and stand out from the pile of other applications. Penning a thoughtful cover letter shows the hiring team you care about earning the position.

Here’s everything you need to know about how to write a cover letter — and a great one, at that.

What is a cover letter and why does it matter?

A professional cover letter is a one-page document you submit alongside your CV or resume as part of a job application. Typically, they’re about half a page or around 150–300 words.

An effective cover letter doesn’t just rehash your CV; it’s your chance to highlight your proudest moments, explain why you want the job, and state plainly what you bring to the table.

Show the reviewer you’re likable, talented, and will add to the company’s culture . You can refer to previous jobs and other information from your CV, but only if it helps tell a story about you and your career choices .

What 3 things should you include in a cover letter?

A well-crafted cover letter can help you stand out to potential employers. To make your cover letter shine, here are three key elements to include:

1. Personalization

Address the hiring manager or recruiter by name whenever possible. If the job posting doesn't include a name, research to find out who will be reviewing applications. Personalizing your cover letter shows that you've taken the time to tailor your application to the specific company and role.

2. Highlight relevant achievements and skills

Emphasize your most relevant skills , experiences, and accomplishments that directly relate to the job you're applying for. Provide specific examples of how your skills have benefited previous employers and how they can contribute to the prospective employer's success. Use quantifiable achievements , such as improved efficiency, cost savings, or project success, to demonstrate your impact.

3. Show enthusiasm and fit

Express your enthusiasm for the company and the position you're applying for. Explain why you are interested in this role and believe you are a good fit for the organization. Mention how your values, goals, and skills align with the company's mission and culture. Demonstrating that you've done your research can make a significant impression.

What do hiring managers look for in a cover letter?

Employers look for several key elements in a cover letter. These include:

Employers want to see that your cover letter is specifically tailored to the position you are applying for. It should demonstrate how your skills, experiences, and qualifications align with the job requirements.

Clear and concise writing

A well-written cover letter is concise, easy to read, and error-free. Employers appreciate clear and effective communication skills , so make sure your cover letter showcases your ability to express yourself effectively.

Demonstrated knowledge of the company

Employers want to see that you are genuinely interested in their organization. Mention specific details about the company, such as recent achievements or projects, to show that you are enthusiastic about joining their team.

Achievements and accomplishments

Highlight your relevant achievements and accomplishments that demonstrate your qualifications for the position. Use specific examples to showcase your skills and show how they can benefit the employer.

Enthusiasm and motivation

Employers want to hire candidates who are excited about the opportunity and motivated to contribute to the company's success. Express your enthusiasm and passion for the role and explain why you are interested in working for the company.

Professionalism

A cover letter should be professional in tone and presentation. Use formal language, address the hiring manager appropriately, and follow standard business letter formatting.

How do you structure a cover letter?

A well-structured cover letter follows a specific format that makes it easy for the reader to understand your qualifications and enthusiasm for the position. Here's a typical structure for a cover letter:

Contact information

Include your name, address, phone number, and email address at the top of the letter. Place your contact information at the beginning so that it's easy for the employer to reach you.

Employer's contact information

Opening paragraph, middle paragraph(s), closing paragraph, complimentary close, additional contact information.

Repeat your contact information (name, phone number, and email) at the end of the letter, just in case the employer needs it for quick reference.

Remember to keep your cover letter concise and focused. It should typically be no more than one page in length. Proofread your letter carefully to ensure it is free from spelling and grammatical errors. Tailor each cover letter to the specific job application to make it as relevant and impactful as possible.

How to write a good cover letter (with examples)

The best letters are unique, tailored to the job description, and written in your voice — but that doesn’t mean you can’t use a job cover letter template.

Great cover letters contain the same basic elements and flow a certain way. Take a look at this cover letter structure for ref erence while you construct your own.

1. Add a header and contact information

While reading your cover letter, the recruiter shouldn’t have to look far to find who wrote it. Your document should include a basic heading with the following information:

• Pronouns (optional)
• Location (optional)
• Email address
• Phone number (optional)
• Relevant links, such as your LinkedIn profile , portfolio, or personal website (optional)

You can pull this information directly from your CV. Put it together, and it will look something like this:

Christopher Pike

San Francisco, California

[email protected]

Alternatively, if the posting asks you to submit your cover letter in the body of an email, you can include this information in your signature. For example:

Warm regards,

Catherine Janeway

Bloomington, Indiana

[email protected]

(555) 999 - 2222

2. Include a personal greeting

Always begin your cover letter by addressing the hiring manager — preferably by name. You can use the person’s first and last name. Make sure to include a relevant title, like Dr., Mr., or Ms. For example, “Dear Mr. John Doe.”

Avoid generic openings like “To whom it may concern,” “Dear sir or madam,” or “Dear hiring manager.” These introductions sound impersonal — like you’re copy-pasting cover letters — and can work against you in the hiring process.

Be careful, though. When using someone’s name, you don’t want to use the wrong title or accidentally misgender someone. If in doubt, using only their name is enough. You could also opt for a gender-neutral title, like Mx.

Make sure you’re addressing the right person in your letter — ideally, the person who’s making the final hiring decision. This isn’t always specified in the job posting, so you may have to do some research to learn the name of the hiring manager.

3. Draw them in with an opening story

The opening paragraph of your cover letter should hook the reader. You want it to be memorable, conversational, and extremely relevant to the job you’re pursuing. 

There’s no need for a personal introduction — you’ve already included your name in the heading. But you should make reference to the job you’re applying for. A simple “Thank you for considering my application for the role of [job title] at [company],” will suffice.

Then you can get into the “Why” of your job application. Drive home what makes this specific job and this company so appealing to you. Perhaps you’re a fan of their products, you’re passionate about their mission, or you love their brand voice. Whatever the case, this section is where you share your enthusiasm for the role.

Here’s an example opening paragraph. In this scenario, you’re applying for a digital marketing role at a bicycle company:

“Dear Mr. John Doe,

Thank you for considering my application for the role of Marketing Coordinator at Bits n’ Bikes.

My parents bought my first bike at one of your stores. I’ll never forget the freedom I felt when I learned to ride it. My father removed my training wheels, and my mom sent me barrelling down the street. You provide joy to families across the country — and I want to be part of that.”

4. Emphasize why you’re best for the job

Your next paragraphs should be focused on the role you’re applying to. Highlight your skill set and why you’re a good fit for the needs and expectations associated with the position. Hiring managers want to know what you’ll bring to the job, not just any role.

Start by studying the job description for hints. What problem are they trying to solve with this hire? What skills and qualifications do they mention first or more than once? These are indicators of what’s important to the hiring manager.

Search for details that match your experience and interests. For example, if you’re excited about a fast-paced job in public relations, you might look for these elements in a posting:

• They want someone who can write social media posts and blog content on tight deadlines
• They value collaboration and input from every team member
• They need a planner who can come up with strong PR strategies

Highlight how you fulfill these requirements:

“I’ve always been a strong writer. From blog posts to social media, my content pulls in readers and drives traffic to product pages. For example, when I worked at Bits n’ Bikes, I developed a strategic blog series about bike maintenance that increased our sales of spare parts and tools by 50% — we could see it in our web metrics.

Thanks to the input of all of our team members, including our bike mechanics, my content delivered results.”

5. End with a strong closing paragraph and sign off gracefully

Your closing paragraph is your final chance to hammer home your enthusiasm about the role and your unique ability to fill it. Reiterate the main points you explained in the body paragraphs and remind the reader of what you bring to the table.

You can also use the end of your letter to relay other important details, like whether you’re willing to relocate for the job.

When choosing a sign-off, opt for a phrase that sounds professional and genuine. Reliable options include “Sincerely” and “Kind regards.”

Here’s a strong closing statement for you to consider:

“I believe my enthusiasm, skills, and work experience as a PR professional will serve Bits n’ Bikes very well. I would love to meet to further discuss my value-add as your next Director of Public Relations. Thank you for your consideration. I hope we speak soon.

Tips to write a great cover letter that compliments your resume

When writing your own letter, try not to copy the example excerpts word-for-word. Instead, use this cover letter structure as a baseline to organize your ideas. Then, as you’re writing, use these extra cover letter tips to add your personal touch:

• Keep your cover letter different from your resume : Your cover letter should not duplicate the information on your resume. Instead, it should provide context and explanations for key points in your resume, emphasizing how your qualifications match the specific job you're applying for.
• Customize your cover letter . Tailor your cover letter for each job application. Address the specific needs of the company and the job posting, demonstrating that you've done your homework and understand their requirements.
• Show enthusiasm and fit . Express your enthusiasm for the company and position in the cover letter. Explain why you are interested in working for this company and how your values, goals, and skills align with their mission and culture.
• Use keywords . Incorporate keywords from the job description and industry terms in your cover letter. This can help your application pass through applicant tracking systems (ATS) and demonstrate that you're well-versed in the field.
• Keep it concise . Your cover letter should be succinct and to the point, typically no more than one page. Focus on the most compelling qualifications and experiences that directly support your application.
• Be professional . Maintain a professional tone and structure in your cover letter. Proofread it carefully to ensure there are no errors.
• Address any gaps or concerns . If there are gaps or concerns in your resume, such as employment gaps or a change in career direction, briefly address them in your cover letter. Explain any relevant circumstances and how they have shaped your qualifications and determination.
• Provide a call to action . Conclude your cover letter with a call to action, inviting the employer to contact you for further discussion. Mention that you've attached your resume for their reference.
• Follow the correct format . Use a standard cover letter format like the one above, including your contact information, a formal salutation, introductory and closing paragraphs, and your signature. Ensure that it complements your resume without redundancy.
• Pick the right voice and tone . Try to write like yourself, but adapt to the tone and voice of the company. Look at the job listing, company website, and social media posts. Do they sound fun and quirky, stoic and professional, or somewhere in-between? This guides your writing style.
• Tell your story . You’re an individual with unique expertise, motivators, and years of experience. Tie the pieces together with a great story. Introduce how you arrived at this point in your career, where you hope to go , and how this prospective company fits in your journey. You can also explain any career changes in your resume.
• Show, don’t tell . Anyone can say they’re a problem solver. Why should a recruiter take their word for it if they don’t back it up with examples? Instead of naming your skills, show them in action. Describe situations where you rose to the task, and quantify your success when you can.
• Be honest . Avoid highlighting skills you don’t have. This will backfire if they ask you about them in an interview. Instead, shift focus to the ways in which you stand out.
• Avoid clichés and bullet points . These are signs of lazy writing. Do your best to be original from the first paragraph to the final one. This highlights your individuality and demonstrates the care you put into the letter.
• Proofread . Always spellcheck your cover letter. Look for typos, grammatical errors, and proper flow. We suggest reading it out loud. If it sounds natural rolling off the tongue, it will read naturally as well.

Common cover letter writing FAQs

How long should a cover letter be.

A cover letter should generally be concise and to the point. It is recommended to keep it to one page or less, focusing on the most relevant information that highlights your qualifications and fits the job requirements.

Should I include personal information in a cover letter?

While it's important to introduce yourself and provide your contact information, avoid including personal details such as your age, marital status, or unrelated hobbies. Instead, focus on presenting your professional qualifications and aligning them with the job requirements.

Can I use the same cover letter for multiple job applications?

While it may be tempting to reuse a cover letter, it is best to tailor each cover letter to the specific job you are applying for. This allows you to highlight why you are a good fit for that particular role and show genuine interest in the company.

Do I need to address my cover letter to a specific person?

Whenever possible, it is advisable to address your cover letter to a specific person, such as the hiring manager or recruiter. If the job posting does not provide this information, try to research and find the appropriate contact. If all else fails, you can use a generic salutation such as "Dear Hiring Manager."

Should I include references in my cover letter?

It is generally not necessary to include references in your cover letter. Save this information for when the employer explicitly requests it. Instead, focus on showcasing your qualifications and achievements that make you a strong candidate for the position.

It’s time to start writing your stand-out cover letter

The hardest part of writing is getting started. 

Hopefully, our tips gave you some jumping-off points and confidence . But if you’re really stuck, looking at cover letter examples and resume templates will help you decide where to get started. 

There are numerous sample cover letters available online. Just remember that you’re a unique, well-rounded person, and your cover letter should reflect that. Using our structure, you can tell your story while highlighting your passion for the role. 

Doing your research, including strong examples of your skills, and being courteous is how to write a strong cover letter. Take a breath , flex your fingers, and get typing. Before you know it, your job search will lead to a job interview.

If you want more personalized guidance, a specialized career coach can help review, edit, and guide you through creating a great cover letter that sticks.

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Elizabeth Perry, ACC

Elizabeth Perry is a Coach Community Manager at BetterUp. She uses strategic engagement strategies to cultivate a learning community across a global network of Coaches through in-person and virtual experiences, technology-enabled platforms, and strategic coaching industry partnerships. With over 3 years of coaching experience and a certification in transformative leadership and life coaching from Sofia University, Elizabeth leverages transpersonal psychology expertise to help coaches and clients gain awareness of their behavioral and thought patterns, discover their purpose and passions, and elevate their potential. She is a lifelong student of psychology, personal growth, and human potential as well as an ICF-certified ACC transpersonal life and leadership Coach.

3 cover letter examples to help you catch a hiring manager’s attention

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How to List References in a Cover Letter

Last Updated: April 2, 2019

This article was co-authored by Melody Godfred, JD . Melody Godfred is a Career Coach, Entrepreneur, and Founder of Write In Color, a full-service resume and career development company that specializes in developing compelling personal narratives and brands. With over ten years of experience, Melody has worked with clients at entertainment and media companies including Apple, Disney, Fox, Netflix, Riot Games, Viacom, and Warner Bros, among others. The Muse invited Melody and Write In Color to serve as one of its 30 trusted career counselors (out of 3,000) to provide one-on-one coaching and resume services to the platform's more than four million active users. Melody earned a JD from Loyola Marymount University and BS from the University of Southern California. This article has been viewed 30,042 times.

References are people you can rely on to provide positive recommendations for you when applying for jobs or higher education opportunities. The people you list as references should know your abilities, previous experience and skills you possess, and be willing to recommend you as a viable candidate for the positions for which you apply. Follow these steps to learn how to properly create a reference list.

Selecting Your References

• You could also select colleagues, peers or co-workers who can provide insight to your work ethic, skill levels and abilities. People who can provide examples detailing your positive qualities because of your work relationships are effective references.
• Consider people with whom you've volunteered or worked with through a non-profit organization. Despite not being paid for your work, you may have shown leadership or other skills that can be valuable as a candidate for a job or higher education. People with whom you've volunteered may be able to share details about your skills.

• When asking someone to be your reference, make sure that they plan on giving you a positive recommendation. You should try to select people you know will give you an excellent recommendation.

• You should not mention references unless you are asked to do so by the company or program you are applying to.

Writing Your Reference List

• If you would like to make a clear break between your header and the content of your page, add a line below your contact information.

• Write down your first reference. His or her name should be in bold. Underneath his/her name, write his/her relationship to you (ie. Professor, or Boss) and the company or program that you both worked for.
• Write down the company’s address if your reference still works at that company. If he/she does not, do not list any address.
• List your reference’s contact information a line below your relationship to your reference. This should be the contact information they provided you--either a telephone number, email, or both.

Expert Q&A

• Only list references that you know for a fact will give you a positive review. If there is any doubt, try to come up with a different reference. Thanks Helpful 0 Not Helpful 0
• Double and triple check the spelling of your references' names. Misspelling their names could show a lack of attention to detail or disrespect on your part. Thanks Helpful 0 Not Helpful 0

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When to include a reference letter in an application?

I'm currently entering my senior year of college and am beginning to apply for full time positions after graduation.

For the past 1.5 years I've worked part time during the school year and full time during the summers for a mid-large size firm. One of the supervisors who I worked closely with wrote my a one page letter of reference at my request. This supervisor used to be a high up department head for a major government regulatory agency (he has a Wikipedia page and is extremely well known by those within the industry). The reference letter he wrote me is extremely positive and highlights much of the specific work we have done together over the past 1.5 years. It's about a page long.

I obviously want to highlight that relationship and present future employers with the letter as I feel that it would certainly help me in my application. The issue that i'm having is that the majority of applications don't ask for a reference letter. Should I send this reference letter to employers even if it has not been asked for?

For example I am actually applying to work in the government agency he used to head. Obviously I feel that his recommendation would carry a lot of weight but the application for that position doesn't ask for a reference letter and doesn't seem to expect it. How can I include the letter in these types of applications or should I simply leave it out unless asked?

I've already highlighted that we had a close working relationship in my resume and talked about some of the work we did together but would like to showcase his perspective if possible.

• recruitment

• I would probably say something like: "Worked closely with Hon. John Smith during my 18 months of full-time employment at XYZ. Pleased to have received a personal recommendation letter from Hon. Smith which I attach." How's that? –  Fattie Commented Jun 12, 2017 at 20:49

2 Answers 2

Most job applications in industry (rather than academia) do not use reference letters at all. I would never attach a reference letter unless asked for one specifically. However, most jobs do ask for references , which is a list of people (around 3) that they can contact to ask about you. This list should most certainly include your supervisor, as well as a couple others who know you (professor, adviser, manager, etc). I would usually recommend waiting to give an interviewer a reference list until they ask for it, which they may not even do.

You say that you've already highlighted your relationship with your supervisor in your resume, which is an okay place to put it. Usually though a resume should focus on your own skills and accomplishments and less on the people you know. An even better place to talk about your work with this person is in your cover letter. This way you can highlight exactly what you learned from him and how that affects your career goals. This is especially true when applying to your supervisor's agency. You can explain that he is the reason you became interested in applying for the job.

So to summarize, you probably won't need the reference letter itself, but he is certainly still a good person to have as a reference.

• Everything said here is true, but it does seem like an unusual situation. –  Fattie Commented Jun 12, 2017 at 20:51

Based on your statement "I am actually applying to work in the government agency he used to head. " , Most companies have a way for employees to refer external candidates. Your supervisor can possibly refer you to the job, then you dont need to provide a letter and that explains it all to the Company as well.

Also in this specific scenario, there is no problem in providing your reference letter up front with your CV and cover letter as the supervisor will not a stranger to the Company. So it will only help your case. They might even verify with him and in return you might end up getting more words of praise from him (this time personally).

In general circumstances, as @David said, normally you would just put names in your CV and then they are contacted when necessary.

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What Should a Cover Letter Include? 5 Key Elements and What to Write About

Explore the best practices for writing a cover letter in 2024

All cover letters need a header section where your contact details go. Next up is a formal greeting to the hiring manager or head of department. This is followed by a strong opening paragraph where you introduce yourself. Then, you should write 1–3 paragraphs for the main body, explaining your top achievements that are related to the role and linking your background to the company’s needs. Lastly, cover letters include a closing statement with a formal sign-off. 

Here’s what a cover letter must include: 

• Header section 
• Formal greeting
• Opening paragraph 
• Closing paragraph
• Formal sign-off

Within the opening paragraph and main body, you’ll also want to include some of the following:

• Professional achievements
• Relevant projects
• Certifications and qualifications
• Transferable skills 
• Quantitative data

In short, there’s your answer to, “what should a good cover letter include?”

Not all cover letters will include each of the elements listed above. Ultimately, it depends on each individual’s professional background and experience. 

That’s why, in this guide, I’ll walk you through all key factors a cover letter might include and how to best include them. 

What Are You Even Supposed to Write in a Cover Letter?

The aim of a cover letter is to explain how your work history aligns with the job responsibilities and how it makes you the right candidate to hire in terms of skills, personality, and experience. 

So, write about all the things that prove you’re qualified for the role. Whether that’s because of your technical expertise or long-term goals and interests, focus on what makes you a good fit for the company’s needs.

What Should a Cover Letter Include? 5 Essential Sections for All Cover Letters

Here’s what to include on a cover letter: 

• Background details. Name, location (city, country), phone number, email address, date, company name. 
• Formal greeting. Address the hiring manager or head of department using their last name. 
• Opening paragraph. Introduce yourself by leading with your track record, enthusiasm, or mutual connections. 
• Main body. Detail relevant skills and experiences. Link them to specific company needs and directly explain why you’re the right fit. 
• Closing paragraph and sign-off. Show enthusiasm once more and reiterate why you believe you’re the right person for the company. Then, include a short thank-you note to the reader followed by a formal sign-off.

This is also the standard cover letter format . 

To get a better sense of what to include in each section, I’ll dive into a bit more detail below. 

If you want to learn how to write an effective cover letter step-by-step with proven examples, go to this guide here .

1. The Header Section

All cover letters include a header section. This is where your contact details are such as: 

• Phone number
• Email address
• Company name

Use this format for your cover letter header. If it helps, start with an outline before you start slinging ink. 

2. Salutation & Greeting

The first line after writing your contact details is the salutation. Greet the hiring manager by their last name, honorifics, or job title. Here’s a few examples: 

• Dear Mr Smith
• Dear Ms Smith
• Dear Hiring Manager

Ideally, you’d include the hiring manager’s name in your greeting. But if you’re unsure, either greet them by their honorifics or job position. 

Here’s another piece of advice for writing cover letters : don’t address the reader through the infamous phrase “to whom it may concern.” It’s impersonal and suggests that you didn’t do your research. 

3. The Opening Paragraph 

This covers two things:

• The job position you’re applying for 
• An introduction to your professional background

After reading the opening paragraph, the reader should know the job vacancy you’re interested in as well as your professional strengths or career highlights.

4. Main Body

The main body is made up of 1-3 paragraphs. Each paragraph of the main body focuses on a few of the following:

• Achievements
• Relevant experience
• Hard skills
• Soft skills

This takes up most space in your cover letter. The purpose here is to prove that you’re a strong candidate by showcasing how your work history aligns with the job responsibilities. 

Here’s an example of what each paragraph in the main body can focus on: 

• First paragraph: work history and technical skills • Second paragraph: academic background and qualifications • Third paragraph: personality traits and communication skills

However, three paragraphs aren’t always necessary. What you write about is more important than how much you write about. 

5. Closing Paragraph & Sign Off

The closing paragraph is where you sum up your application, drop a call to action, and include a professional sign off. 

Here’s an example:

I believe my strong education and employment experience make me an ideal candidate for this position. I look forward to discussing this position further. Sincerely, Charles Bloomberg

To go one step further to help you stand out, feel free to include your digital signature.

4 More Things All Cover Letters Must Include

Now, we’ll zoom in and go through a few more things that are essential for cover letters to include. 

Why You’re Interested in the Job

The first sentence of your cover letter should tell the reader the job position you’re applying for, which is often followed up by why you’re interested in the role. This step is crucial for letters of interest . 

The opening paragraph can end after stating the job opportunity you’re interested in and why. Or, you can expand by writing a short introduction about your professional background. 

Career Objectives

Sharing your career goals is effective for all types of cover letters whether it’s for an internship role or for a manager position. Even for seasoned professionals or seniors, sharing your objectives is good for giving your potential employer confidence that you have a genuine interest in the field. 

Job Description Keywords

Without using any of the keywords from the job description, your application may not get past the initial hiring phase because of the applicant tracking system .

However, keywords must be used in the context of your skills, work experience, and achievements. This tailors your application and shows that you have a good understanding of the job requirements.

Reference to the Company’s Core Values

Show that you align with the company culture and mission. For instance, share your own personal values and motivations. 

Being qualified for the role in terms of hard skills is one important factor. But another important factor is showing that you have the ideal qualities and personality for the job which enables you to perform better. This can help you stand out, especially when you have no work experience . 

Anything Else That a Cover Letter Should Include?

Not all of these will be necessary on a cover letter but here’s a few more things to keep in mind:

• Bullet points
• Numbers, data, statistics
• Hobbies and interests
• Mutual connections
• Side projects

And Here’s What to Avoid Including on a Cover Letter

Avoid these cover letter mistakes : 

• Spelling and grammar errors
• Including no examples
• Greeting the wrong person
• Writing in an informal tone of voice
• Showing signs of a negative attitude
• Overexaggerating 

3 Examples of What a Good Cover Letter Looks Like

We also have a library of more than 180+ free cover letter templates . So if your job title isn’t listed below, try checking that out. 

On the other hand, feel free to check out our cover letter examples guide for key takeaways on some of our best cover letters.  

Accountant Cover Letter

Mechanical Engineer Cover Letter

Sales Cover Letter

Use Rezi AI Cover Letter Writer to Generate a Tailored Cover Letter in Seconds

At the start of this guide, I mentioned that we’d show you a way to generate a personalized job application in as quick as 10 seconds. 

Well, here’s how it works: 

• Enter the company name.
• Write the job position/title you’re applying for. 
• Select a previous job position/title to highlight. 
• Press “AI Writer Ready”.

And that’s a wrap. 

Surprised that it’s that quick to create a cover letter? More than 850,000 job seekers were too but after discovering this hack, sending more tailored resumes and cover letters was a piece of cake. Best of all, it led to landing more interviews. 

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Or if you’re still curious, feel free to watch the short clip below to see Rezi's AI cover letter generator in action. 

Here’s an overview of what to put on a cover letter:

• Contact details, as well as the date and company name, go in the header section. 
• An introduction of your professional background in relation to the company’s needs, and how you’ll be able to uniquely contribute. 
• Explanations of relevant skills, achievements, and experiences in the main body. This should make it clear you’re a good fit skills-wise and personality-wise.
• An overview of your application that directly addresses how you can add value to the company and reiterates enthusiasm. 
• An expression of gratitude for the reader’s time alongside an implication of the next steps, followed by a formal sign-off. 

Your cover letter is all good as long as it explains why you’re a good fit in terms of skills and areas of interest. This is done by showing how your background makes you a good match for solving company-specific challenges. 

Explore Rezi 🔥 Comes with 5,000 AI Credits, and is free forever, no credit card required.

Astley Cervania

Astley Cervania is a career writer and editor who has helped hundreds of thousands of job seekers build resumes and cover letters that land interviews. He is a Rezi-acknowledged expert in the field of career advice and has been delivering job success insights for 4+ years, helping readers translate their work background into a compelling job application.

How to craft cover letters and references

The ultimate and beginners guide to creating a resume featured several tips on how to craft the perfect resume. Now, we are going to share how to create a traditional cover letter and a reference page to help show hiring managers how you are the one for the position. 

Building the traditional cover letter

A cover letter serves as a writing sample for the employer and it shows your level of interest in the company and position. It is an opportunity to discuss your personality traits and transferable skills that are not as apparent on your resume. Your cover letter is a chance for you to brand yourself, while your resume serves as a document that tells whether you are qualified for the role. 

Every job you apply for should have its own unique cover letter. 

• Brand your cover letter with the same header as your résumé
• Use the date submitted
• Do your research to find address and correct contact
• Tell them you want what they have to offer
• State why you are uniquely qualified
• Make a direct ask for the interview or the position, and always say thank you

Building the comparison cover letter

If a traditional cover letter is not the right fit for the position you are applying for, try a comparison cover letter. This is a good option when applying to extremely large companies where documents are only skimmed. Also, if there is very little written communication in the job role choose a comparison cover letter. 

Creating a reference list

A reference list is another document you should submit with your resume and cover letter. Oftentimes employers will request it, so it is good to have it ready when it is needed. You should include three to five professional references on a document separate from your résumé. 

Make sure to use professional references only

• Check with each reference and ensure they are excited about being a reference for you — use those individuals as references 
• Have your reference contact information up-to-date 
• Send the job description to all references so they understand topics to cover and highlight about you

If you need any assistance creating these documents, or would like to practice an interview, contact Career Services . Your career coach is here to help you on your job search.

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Should I Include References on My Resume?

Should I Include References on My Resume? | Tips & FAQs | Resume.com

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Should I include references on a resume?

Why do employers request references, how to request a reference, should references be listed on a separate page.

• How do I format a resume references page?
• When listing references, what information should I include?

What if I can’t decide whether or not to include references?

How many references should i include on a resume, who makes a good reference on a resume, what is the difference between a personal and professional reference, does the employer call every reference, do hiring managers call previous employers if they’re not listed as references.

Writing an impressive resume involves many decisions about what to include. Besides the core sections of a resume, you may wonder if it is necessary to include references when you’re limited on space. This article discusses frequently asked questions about including references on a resume.

In most cases, no. You should not waste space on your resume by including references. The exception is when the job listing specifically asks that you include references on your resume. Typically, job applications have form fields designated for listing references if the employer wants them. Instead of listing references on a resume, use that space for accomplishments, additional skills, or a creative introduction.

When employers request references, they typically do so because they want to confirm that candidates have included honest information in their applications and have answered interview questions truthfully. Reference checks also provide employers with the chance to learn more about a candidate’s skills and past job performance. If employers are checking your references, there’s a good chance that you’re one of the final candidates. This doesn’t mean that you’ve got the job. It just means that you’ve made a strong impression and may soon be hired. 

To ensure that your references are fully prepared to grant your request, here are few things to keep in mind.

1. First, let your references know that you’re applying for jobs

You should always make contact with the person you’d like to use as a reference before you list them as a reference. This helps them know what to expect when the employer calls them. Provide them with as much information as you can about the job and let them know about any key skills or achievements they might include when speaking with the hiring manager.

2. Second, ask permission to include their information on your resume

Don’t forget to ask for your references’ permission to include them on a resume after you’ve let them know about the jobs you’re applying for. Hearing that it’s okay to include them validates the submission.

3. Third, thank them for letting you include their information

Before you end the call or email, thank them for allowing you to include them on your resume. Offer to do the same for them in the future when they decide to pursue new job opportunities.

Yes, references should be listed on a separate page. Create a resume references page and add it as the last page of your resume, which allows you to include important contact information about your references. It is better to follow this format than to write references available upon request at the end of your resume since employers assume you’ll provide references if asked.

How to format a resume references page

Here are some guidelines to follow when setting up your resume references page.

1. First, list your name, address, phone and email at the very top

It doesn’t matter if this information appears on the right, left, or center of the document. Just make sure that it follows the same style as your cover letter and resume. 

2. Second, follow with the date, recruiter’s name, and company address

Left align the current date and the recruiter’s name if you know it. Then list the company’s full name and address.

3. Finally, list your references

Title this section Professional References before listing your three to five references. Leave a space between each reference for easier readability. Remember to include the reference’s full name, title, company information, phone, and email address.

What information should be included for a reference?

Here are some guidelines to consider when listing references on your resume.

Full details for a reference

If an employer asks for a list of references, they will usually expect a list of details that include contact information and how you know the individual.

Example of full details to include:

• Your reference’s first and last name
• Their current job title
• Name of their current company
• Company address
• Your reference’s preferred phone number
• Your reference’s email address
• Brief statement to clarify how this reference knows you

Basic details for a reference

In the event that you’re short on space or to simplify the details, you can just include the basic contact information of your reference.

Example of basic details:

If you can’t decide, then understand that it is not required to include references with your resume. Most resumes don’t have them, and employers don’t typically need them. Save some space and wait for the employer to request your references later in the interview process.

When including references on a resume, you should have at least three but no more than five. Remember that you only want to include these references if the job listing or hiring manager specifically requests them. Otherwise, it is not necessary to include references on a resume. 

Here are some contacts you may consider using as a reference:

• Previous employer(s)
• Former managers
• Supervisors
• Mentors (professors or teachers)
• Academic advisors
• Business partners
• Work friends

Whether you’ve had a long work history or a short one, there are specific individuals who make better references than others. Include people who are working professionals in your industry, if possible. When considering your choices, think about who would provide the best information about you. Only include people who know you well and who can speak highly of you.

Personal references include people like your friends and family members. Professional references are working professionals you’ve met in a formal setting, like at school or work. Generally, you’ll want to choose professional references over personal references on a resume for two reasons. First, professional references give you credibility because they have seen how you perform at work or school. Second, they are less likely to be biased. Only include personal references if you have no work experience and have no other options. Even then, you should choose your references wisely.

It depends on the employer and how much time they have. If they were able to get enough information about you from the first two or three references to make a hiring decision, they likely won’t call the rest. List your references by order of preference, meaning that if you want them to call a specific individual first, you should put them at the top of the list. Of course, that doesn’t guarantee employers will start calling at the top and go down the list. 

They may, but it’s not likely. Typically, employers only call the references you have listed because they don’t wish to disrespect your job search and because they are limited on time. If you choose to list a previous employer, only include people from the company whom you trust to speak highly of you.

If you need help writing a resume, use our data-backed resume builder .

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7 Essential Tips on How to Format a Cover Letter

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7 Essential Tips on How to Format a Cover Letter was originally published on Resume.io .

When you come to writing one of the most important letters in your life, you may need a few ground rules to help you to get started with the format of your cover letter.

That blank page can look awfully daunting otherwise.

Here are some must-follow tips around the structure and content of your cover letter:

Well-designed header

The header section of the cover letter should be attractive and space efficient. Graduates might be tempted to select a header design that reduces the amount of space that they need to fill for their cover letter, but you will have more to say than you think.

The header should contain all essential contact details (in addition to those on your resume) – full name, email, and mobile. You don’t have to include your full address and you definitely don’t have to include the “inside address” of your employer.

Mouthwatering intro

The intro of a recent grad or early career cover letter should be far more than a “this is what I want out of my career.” The hiring manager understands that you want the job – applicants need to prove to them that they are worthy of it. Make a compelling case.

The cover letter introduction should lead with your most relevant accomplishment for the role in question, with a hint of personality around how you achieved it. Avoid a generic cover letter that you send to everyone – you might not have much experience, but you should still strive to be as selective as possible.

Only relevant career stories with context

The length and content of your cover letter should be dictated by the amount of relevant experience that you have to share. Do not feel that you need to fill a page by parroting the responsibilities of the role or long lists of skills and personality traits without evidence.

Empty space is better than empty words – employers will value quality over quantity for the early career professional. What they want to understand in the cover letter is that you understand the demands of the role and can justify why you think you will do a good job.

Conclusion with call-to-action

End the conclusion of the early-career cover letter with a final detail about your personality and motivation and share your interest in learning more about the role. Saying that you hope to have the opportunity of an interview to learn more about the role is a powerful call-to-action which demonstrates your belief in yourself. Remember to keep the tone hopeful.

After the raw content come the syntax and visual choices:

Powerful action verbs

When you only have a certain number of sentences to create a favorable impression, your choice of verb can have a surprising impact on how your messages are received. Insightful action verbs can add a new level of meaning. Did you “manage” or “orchestrate” a project?

A word of warning: sprinkle action verbs and other buzzwords liberally. The cover letter should read like a conversation starter, so ensure that it sounds natural enough.

Impactful fonts, sensible sizes, and shot paragraphs

Increasingly the font size to take up more space on the page will fool no one. Stick with a standard 10 or 12 size and choose a suitable professional font that is easy to read.

Use short 2-4-line non-indented paragraphs and leave a line between each one. Give the reader a natural break between each of your career stories and consider using bullet points for your greatest accomplishments (the ones that you can ideally quantify with numbers). The cover letter should be strictly no more than one page – ideally aim for 3/4 of a page.

Right choice of template

Finally, very few cover letters or resumes are send as a blank word document these days. There are a wide choice of resume and cover letter templates – it is a great idea to use the same visual look for both your cover letter and resume. When a hiring manager is viewing a large number of candidates, this association will stick in their minds.

There is a subtle art to writing a persuasive cover letter when you do not have experience.

Strike a balance between outlining hopes for the future and sharing the greatest hits from your past. Your future employer will want to understand both.

If you are curious to explore further (you should be), the following article from Resume.io provides substantial further food for thought: “ How to Format a Cover Letter in 2022: Examples and Tips ”