How to Present PowerPoint Slides in Microsoft Teams

Ready to elevate your virtual presentations in Microsoft Teams? Discover three distinct methods to deliver flawless PowerPoint presentations.

A successful PowerPoint presentation extends beyond just the content—its delivery is just as important, especially in a virtual space like Microsoft Teams.

In Microsoft Teams, you can choose to present your slide deck by sharing your entire screen, PowerPoint window, or using the Microsoft Teams' PowerPoint Live feature. Let's explore how you can use each of these three methods and discuss their pros and cons.

Method 1: Share Screen

Sharing your screen in Microsoft Teams is pretty easy and straightforward. It's best to minimize or close unnecessary tabs before joining the Microsoft Teams meeting to avoid exposing sensitive information. Once you're confident in your screen's content, follow the steps below:

  • A red border appears around your desktop, indicating you're sharing your screen.
  • Present your PowerPoint slideshow.

Sharing your screen is a straightforward method, especially when you want to present other documents besides your PowerPoint slideshow. However, the downside is that you may accidentally reveal sensitive information.

Method 2: Share PowerPoint Window

If you want only to present your PowerPoint slide deck, it's best to share just that window. Here's how:

  • A red border will appear around your PowerPoint window, indicating you're sharing just that window.
  • Launch your slides in slideshow mode and start presenting.
  • Open the Microsoft Teams window and click Stop sharing when you're done presenting.

Sharing just your PowerPoint window prevents accidental display of sensitive desktop content. Even if you switch windows, viewers only see the PowerPoint presentation.

However, this method also has its limitations. One of the main limits is that you can't view your PowerPoint speaker notes without the audience seeing them as well. You also can't access Microsoft Teams features like the chat and reactions during your presentation.

Additionally, If your network connection has low bandwidth or slow upload speed , sharing your screen can result in a blurry and stuttering presentation for the audience. Thankfully, the PowerPoint Live feature provides the solution to these issues.

Method 3: Use PowerPoint Live

Presenting with the PowerPoint Live feature is easy and provides additional benefits. Your audience only sees the slides, while you get to see all the extra controls that come with the presenter view. When using the presenter view in your presentation, you have a few helpful tools at your disposal:

  • You can easily adjust the font size of your slide notes to make them more readable.
  • To navigate between slides, simply click on the corresponding thumbnail.
  • You can use the laser pointer, pen, or highlighter tools to draw attention to specific areas of a slide.
  • Use the Standout layout to place your camera feed on the slide without the background.
  • Use the Cameo layout to insert yourself into the slide, provided you've set up Cameo to record customized camera feeds .

Here's how you can use PowerPoint Live to share your presentation:

  • When it's your turn to present, click Share .
  • When you're done presenting, click Stop sharing in the top toolbar.

The PowerPoint Live feature tackles the limitations of sharing your entire screen or PowerPoint window. It also comes with really cool features like co-presenting and allowing attendees to click on links in the presentation.

Your Audience's View When Using PowerPoint Live

In addition to the main slide view, your audience also has access to the slide navigation, grid, and more options controls (the three dots icon below the slides).

This means they can navigate the slides at their own pace and change specific slide settings to suit their preference without affecting your view and that of others. If you find this non-ideal for delivering an engaging presentation , you can disable the audience's navigation control. To do so, enable Private view in the top toolbar.

By default, each meeting attendee joins as a presenter. This means they can share their own content or control someone else's presentation. If that's not what you want, you can change each person's meeting roles in Microsoft Teams to prevent it.

Deliver a Seamless Presentation Experience in Microsoft Teams

Presenting your PowerPoint slides in Microsoft Teams might seem tricky at first, but once you get the hang of it, it's a piece of cake. Practice makes perfect. So before your next Teams presentation, familiarize yourself with your chosen method to ensure an effective delivery.

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Apr 6, 2021

Try presenting in Teams meetings from PowerPoint

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Hello Office Insiders, I’m Lishan Yu, a program manager on the PowerPoint team. You might have heard that we announced the PowerPoint Live in Teams feature at Microsoft Ignite last month. Today, I’m excited to show you how to check out this new experience, and start presenting in Teams meetings from PowerPoint.

Presenting in Teams meetings

Presenting in a meeting used to be as simple as clicking Slide Show in your PowerPoint deck. Nowadays, even though you may not be in the same room as your audience, we believe your flow to present should be as easy and intuitive – clicking the Present in Teams button in PowerPoint is the only step you need to take to present the deck in your Teams meeting!

How it works

Give the feature a try next time you need to present in a Teams meetings:

  • Join a Teams meeting or an ad-hoc Teams call.
  • Open your presentation in PowerPoint for Windows.
  • Click the Present in Teams button in the top right corner.

Present in Teams button

Scenarios to try

Ready to take the PowerPoint Live feature for a spin? Try some of the scenarios below.

As a presenter :

  • After clicking the Present in Teams button in PowerPoint, notice that you can see both the chat and your content at the same time in Teams (and don’t feel like you’re missing out on the discussion).
  • Take advantage of features like grid review and slide notes to present more effectively.

As an audience member :

  • If you joined late, move back through the deck and quickly catch up without having to ask the presenter to stop and recap what was already shared.
  • Interact with and experience the richness of the content being presented such as better video quality, live web links, and more.
  • Make any adjustments you need to more fully enjoy the presentation (i.e., use high-contrast mode).

Requirements

In order to try out the feature, you will need to:

  • Have the latest Teams desktop app installed.
  • Store the presentation on OneDrive for Business or SharePoint.
  • Join a Teams meeting before clicking the Present in Teams button in PowerPoint for Windows.
  • Be using an Office 365 E3/A3, Office 365 E5/A5, or Microsoft 365 for Government license. 

Availability

This feature is rolling out over the next several days to Insiders running Beta Channel Version 2104 (Build 13926.20000) and later.

We’d love your feedback, so please let us know how you think. To get in touch, do either of the following:

  • Inside the app, select the Help button in the top-right corner of the app.
  • Respond to this post or tweet at @OfficeInsider .

Learn what  other information you should include in your feedback  to ensure it’s actionable and reaches the right people. We’re excited to hear from you!

Sign up for the Office Insider newsletter and get the latest information about Insider features in your inbox once a month!

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How to Give a Killer Presentation

  • Chris Anderson

how to do a good presentation on teams

For more than 30 years, the TED conference series has presented enlightening talks that people enjoy watching. In this article, Anderson, TED’s curator, shares five keys to great presentations:

  • Frame your story (figure out where to start and where to end).
  • Plan your delivery (decide whether to memorize your speech word for word or develop bullet points and then rehearse it—over and over).
  • Work on stage presence (but remember that your story matters more than how you stand or whether you’re visibly nervous).
  • Plan the multimedia (whatever you do, don’t read from PowerPoint slides).
  • Put it together (play to your strengths and be authentic).

According to Anderson, presentations rise or fall on the quality of the idea, the narrative, and the passion of the speaker. It’s about substance—not style. In fact, it’s fairly easy to “coach out” the problems in a talk, but there’s no way to “coach in” the basic story—the presenter has to have the raw material. So if your thinking is not there yet, he advises, decline that invitation to speak. Instead, keep working until you have an idea that’s worth sharing.

Lessons from TED

A little more than a year ago, on a trip to Nairobi, Kenya, some colleagues and I met a 12-year-old Masai boy named Richard Turere, who told us a fascinating story. His family raises livestock on the edge of a vast national park, and one of the biggest challenges is protecting the animals from lions—especially at night. Richard had noticed that placing lamps in a field didn’t deter lion attacks, but when he walked the field with a torch, the lions stayed away. From a young age, he’d been interested in electronics, teaching himself by, for example, taking apart his parents’ radio. He used that experience to devise a system of lights that would turn on and off in sequence—using solar panels, a car battery, and a motorcycle indicator box—and thereby create a sense of movement that he hoped would scare off the lions. He installed the lights, and the lions stopped attacking. Soon villages elsewhere in Kenya began installing Richard’s “lion lights.”

  • CA Chris Anderson is the curator of TED.

how to do a good presentation on teams

Partner Center

how to do a good presentation on teams

Improve your presenting skills with Teams Meeting Coach

When you’re sharing a PowerPoint deck in a Teams meeting, Meeting Coach can offer private, real-time tips to help make your presentation more compelling. 

Turn on Meeting Coach 

Share your PowerPoint deck. For instructions on how to start sharing, read Share PowerPoint slides in a Teams meeting .

Beneath the current slide, select Meeting Coach .

Near the top of the screen, you’ll see suggestions for improving your delivery.

Types of feedback 

Meeting Coach provides feedback in the following areas: 

Fillers: Are you overusing sounds like “um” or “ah”, or words like “basically” or “like"? Reducing these filler words can help your presentation flow better.

Pace: Should you try slowing down or speeding up your delivery? Studies have shown that 80 to 160 words per minute is best for listener comprehension.

Sensitive language: Have you used words or phrases that could be interpreted as insensitive? Meeting Coach listens for non-inclusive speech about disability, age, gender, sexual orientation, race, mental health, and ethnic identity.

Pitch: Should you try varying you speaking tone? Monotone delivery can make paying attention more difficult.

Speech refinement: provides suggestions on better grammar and usage.

View feedback details 

Your Meeting Coach report will appear on-screen after the meeting with an option to save it for future reference.

You can select a category on the left to view details on your delivery.

The report will also be available to view and download on the Details tab of the meeting event in your calendar.

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Blog Beginner Guides

How To Make a Good Presentation [A Complete Guide]

By Krystle Wong , Jul 20, 2023

How to make a good presentation

A top-notch presentation possesses the power to drive action. From winning stakeholders over and conveying a powerful message to securing funding — your secret weapon lies within the realm of creating an effective presentation .  

Being an excellent presenter isn’t confined to the boardroom. Whether you’re delivering a presentation at work, pursuing an academic career, involved in a non-profit organization or even a student, nailing the presentation game is a game-changer.

In this article, I’ll cover the top qualities of compelling presentations and walk you through a step-by-step guide on how to give a good presentation. Here’s a little tip to kick things off: for a headstart, check out Venngage’s collection of free presentation templates . They are fully customizable, and the best part is you don’t need professional design skills to make them shine!

These valuable presentation tips cater to individuals from diverse professional backgrounds, encompassing business professionals, sales and marketing teams, educators, trainers, students, researchers, non-profit organizations, public speakers and presenters. 

No matter your field or role, these tips for presenting will equip you with the skills to deliver effective presentations that leave a lasting impression on any audience.

Click to jump ahead:

What are the 10 qualities of a good presentation?

Step-by-step guide on how to prepare an effective presentation, 9 effective techniques to deliver a memorable presentation, faqs on making a good presentation, how to create a presentation with venngage in 5 steps.

When it comes to giving an engaging presentation that leaves a lasting impression, it’s not just about the content — it’s also about how you deliver it. Wondering what makes a good presentation? Well, the best presentations I’ve seen consistently exhibit these 10 qualities:

1. Clear structure

No one likes to get lost in a maze of information. Organize your thoughts into a logical flow, complete with an introduction, main points and a solid conclusion. A structured presentation helps your audience follow along effortlessly, leaving them with a sense of satisfaction at the end.

Regardless of your presentation style , a quality presentation starts with a clear roadmap. Browse through Venngage’s template library and select a presentation template that aligns with your content and presentation goals. Here’s a good presentation example template with a logical layout that includes sections for the introduction, main points, supporting information and a conclusion: 

how to do a good presentation on teams

2. Engaging opening

Hook your audience right from the start with an attention-grabbing statement, a fascinating question or maybe even a captivating anecdote. Set the stage for a killer presentation!

The opening moments of your presentation hold immense power – check out these 15 ways to start a presentation to set the stage and captivate your audience.

3. Relevant content

Make sure your content aligns with their interests and needs. Your audience is there for a reason, and that’s to get valuable insights. Avoid fluff and get straight to the point, your audience will be genuinely excited.

4. Effective visual aids

Picture this: a slide with walls of text and tiny charts, yawn! Visual aids should be just that—aiding your presentation. Opt for clear and visually appealing slides, engaging images and informative charts that add value and help reinforce your message.

With Venngage, visualizing data takes no effort at all. You can import data from CSV or Google Sheets seamlessly and create stunning charts, graphs and icon stories effortlessly to showcase your data in a captivating and impactful way.

how to do a good presentation on teams

5. Clear and concise communication

Keep your language simple, and avoid jargon or complicated terms. Communicate your ideas clearly, so your audience can easily grasp and retain the information being conveyed. This can prevent confusion and enhance the overall effectiveness of the message. 

6. Engaging delivery

Spice up your presentation with a sprinkle of enthusiasm! Maintain eye contact, use expressive gestures and vary your tone of voice to keep your audience glued to the edge of their seats. A touch of charisma goes a long way!

7. Interaction and audience engagement

Turn your presentation into an interactive experience — encourage questions, foster discussions and maybe even throw in a fun activity. Engaged audiences are more likely to remember and embrace your message.

Transform your slides into an interactive presentation with Venngage’s dynamic features like pop-ups, clickable icons and animated elements. Engage your audience with interactive content that lets them explore and interact with your presentation for a truly immersive experience.

how to do a good presentation on teams

8. Effective storytelling

Who doesn’t love a good story? Weaving relevant anecdotes, case studies or even a personal story into your presentation can captivate your audience and create a lasting impact. Stories build connections and make your message memorable.

A great presentation background is also essential as it sets the tone, creates visual interest and reinforces your message. Enhance the overall aesthetics of your presentation with these 15 presentation background examples and captivate your audience’s attention.

9. Well-timed pacing

Pace your presentation thoughtfully with well-designed presentation slides, neither rushing through nor dragging it out. Respect your audience’s time and ensure you cover all the essential points without losing their interest.

10. Strong conclusion

Last impressions linger! Summarize your main points and leave your audience with a clear takeaway. End your presentation with a bang , a call to action or an inspiring thought that resonates long after the conclusion.

In-person presentations aside, acing a virtual presentation is of paramount importance in today’s digital world. Check out this guide to learn how you can adapt your in-person presentations into virtual presentations . 

Peloton Pitch Deck - Conclusion

Preparing an effective presentation starts with laying a strong foundation that goes beyond just creating slides and notes. One of the quickest and best ways to make a presentation would be with the help of a good presentation software . 

Otherwise, let me walk you to how to prepare for a presentation step by step and unlock the secrets of crafting a professional presentation that sets you apart.

1. Understand the audience and their needs

Before you dive into preparing your masterpiece, take a moment to get to know your target audience. Tailor your presentation to meet their needs and expectations , and you’ll have them hooked from the start!

2. Conduct thorough research on the topic

Time to hit the books (or the internet)! Don’t skimp on the research with your presentation materials — dive deep into the subject matter and gather valuable insights . The more you know, the more confident you’ll feel in delivering your presentation.

3. Organize the content with a clear structure

No one wants to stumble through a chaotic mess of information. Outline your presentation with a clear and logical flow. Start with a captivating introduction, follow up with main points that build on each other and wrap it up with a powerful conclusion that leaves a lasting impression.

Delivering an effective business presentation hinges on captivating your audience, and Venngage’s professionally designed business presentation templates are tailor-made for this purpose. With thoughtfully structured layouts, these templates enhance your message’s clarity and coherence, ensuring a memorable and engaging experience for your audience members.

Don’t want to build your presentation layout from scratch? pick from these 5 foolproof presentation layout ideas that won’t go wrong. 

how to do a good presentation on teams

4. Develop visually appealing and supportive visual aids

Spice up your presentation with eye-catching visuals! Create slides that complement your message, not overshadow it. Remember, a picture is worth a thousand words, but that doesn’t mean you need to overload your slides with text.

Well-chosen designs create a cohesive and professional look, capturing your audience’s attention and enhancing the overall effectiveness of your message. Here’s a list of carefully curated PowerPoint presentation templates and great background graphics that will significantly influence the visual appeal and engagement of your presentation.

5. Practice, practice and practice

Practice makes perfect — rehearse your presentation and arrive early to your presentation to help overcome stage fright. Familiarity with your material will boost your presentation skills and help you handle curveballs with ease.

6. Seek feedback and make necessary adjustments

Don’t be afraid to ask for help and seek feedback from friends and colleagues. Constructive criticism can help you identify blind spots and fine-tune your presentation to perfection.

With Venngage’s real-time collaboration feature , receiving feedback and editing your presentation is a seamless process. Group members can access and work on the presentation simultaneously and edit content side by side in real-time. Changes will be reflected immediately to the entire team, promoting seamless teamwork.

Venngage Real Time Collaboration

7. Prepare for potential technical or logistical issues

Prepare for the unexpected by checking your equipment, internet connection and any other potential hiccups. If you’re worried that you’ll miss out on any important points, you could always have note cards prepared. Remember to remain focused and rehearse potential answers to anticipated questions.

8. Fine-tune and polish your presentation

As the big day approaches, give your presentation one last shine. Review your talking points, practice how to present a presentation and make any final tweaks. Deep breaths — you’re on the brink of delivering a successful presentation!

In competitive environments, persuasive presentations set individuals and organizations apart. To brush up on your presentation skills, read these guides on how to make a persuasive presentation and tips to presenting effectively . 

how to do a good presentation on teams

Whether you’re an experienced presenter or a novice, the right techniques will let your presentation skills soar to new heights!

From public speaking hacks to interactive elements and storytelling prowess, these 9 effective presentation techniques will empower you to leave a lasting impression on your audience and make your presentations unforgettable.

1. Confidence and positive body language

Positive body language instantly captivates your audience, making them believe in your message as much as you do. Strengthen your stage presence and own that stage like it’s your second home! Stand tall, shoulders back and exude confidence. 

2. Eye contact with the audience

Break down that invisible barrier and connect with your audience through their eyes. Maintaining eye contact when giving a presentation builds trust and shows that you’re present and engaged with them.

3. Effective use of hand gestures and movement

A little movement goes a long way! Emphasize key points with purposeful gestures and don’t be afraid to walk around the stage. Your energy will be contagious!

4. Utilize storytelling techniques

Weave the magic of storytelling into your presentation. Share relatable anecdotes, inspiring success stories or even personal experiences that tug at the heartstrings of your audience. Adjust your pitch, pace and volume to match the emotions and intensity of the story. Varying your speaking voice adds depth and enhances your stage presence.

how to do a good presentation on teams

5. Incorporate multimedia elements

Spice up your presentation with a dash of visual pizzazz! Use slides, images and video clips to add depth and clarity to your message. Just remember, less is more—don’t overwhelm them with information overload. 

Turn your presentations into an interactive party! Involve your audience with questions, polls or group activities. When they actively participate, they become invested in your presentation’s success. Bring your design to life with animated elements. Venngage allows you to apply animations to icons, images and text to create dynamic and engaging visual content.

6. Utilize humor strategically

Laughter is the best medicine—and a fantastic presentation enhancer! A well-placed joke or lighthearted moment can break the ice and create a warm atmosphere , making your audience more receptive to your message.

7. Practice active listening and respond to feedback

Be attentive to your audience’s reactions and feedback. If they have questions or concerns, address them with genuine interest and respect. Your responsiveness builds rapport and shows that you genuinely care about their experience.

how to do a good presentation on teams

8. Apply the 10-20-30 rule

Apply the 10-20-30 presentation rule and keep it short, sweet and impactful! Stick to ten slides, deliver your presentation within 20 minutes and use a 30-point font to ensure clarity and focus. Less is more, and your audience will thank you for it!

9. Implement the 5-5-5 rule

Simplicity is key. Limit each slide to five bullet points, with only five words per bullet point and allow each slide to remain visible for about five seconds. This rule keeps your presentation concise and prevents information overload.

Simple presentations are more engaging because they are easier to follow. Summarize your presentations and keep them simple with Venngage’s gallery of simple presentation templates and ensure that your message is delivered effectively across your audience.

how to do a good presentation on teams

1. How to start a presentation?

To kick off your presentation effectively, begin with an attention-grabbing statement or a powerful quote. Introduce yourself, establish credibility and clearly state the purpose and relevance of your presentation.

2. How to end a presentation?

For a strong conclusion, summarize your talking points and key takeaways. End with a compelling call to action or a thought-provoking question and remember to thank your audience and invite any final questions or interactions.

3. How to make a presentation interactive?

To make your presentation interactive, encourage questions and discussion throughout your talk. Utilize multimedia elements like videos or images and consider including polls, quizzes or group activities to actively involve your audience.

In need of inspiration for your next presentation? I’ve got your back! Pick from these 120+ presentation ideas, topics and examples to get started. 

Creating a stunning presentation with Venngage is a breeze with our user-friendly drag-and-drop editor and professionally designed templates for all your communication needs. 

Here’s how to make a presentation in just 5 simple steps with the help of Venngage:

Step 1: Sign up for Venngage for free using your email, Gmail or Facebook account or simply log in to access your account. 

Step 2: Pick a design from our selection of free presentation templates (they’re all created by our expert in-house designers).

Step 3: Make the template your own by customizing it to fit your content and branding. With Venngage’s intuitive drag-and-drop editor, you can easily modify text, change colors and adjust the layout to create a unique and eye-catching design.

Step 4: Elevate your presentation by incorporating captivating visuals. You can upload your images or choose from Venngage’s vast library of high-quality photos, icons and illustrations. 

Step 5: Upgrade to a premium or business account to export your presentation in PDF and print it for in-person presentations or share it digitally for free!

By following these five simple steps, you’ll have a professionally designed and visually engaging presentation ready in no time. With Venngage’s user-friendly platform, your presentation is sure to make a lasting impression. So, let your creativity flow and get ready to shine in your next presentation!

Secondnature

Team Presentations: How to Present Better as a Group

Posted by Belinda Huckle  |  On January 29, 2022  |  In Presentation Training, Tips & Advice

In this Article...quick links

1. Choose a team captain

2. map out a cohesive narrative, 3. know your roles within the team, 4. have a strategy in place for question time, 5. all team presentations must have a full group rehearsal, 6. be supportive and put up a united front in your next team presentation, 7. making good, better, follow us on social media for more great presentation tips:.

teamwork to deliver an excellent presentation

We’re all getting used to being back in the office and re-learning our in person presentation skills after spending so much time working remotely. So it’s not surprising that the prospect of creating a seamless and cohesive group presentation is even more daunting right now.

It’s safe to say that team presentations involve a lot of moving parts, not least because it brings together different personalities with varying confidence levels and presentation styles.

One of the common pitfalls with group presentations is a diffusion of responsibility – ‘My bit’s OK, that’s all I should worry about, right?’ Wrong.

A group presentation is only as good as its weakest presenter. There are a lot of potential obstacles to overcome, but there are some key reasons why presenting as a team is both relevant and a good idea:

  • Showcasing expertise – to showcase different people’s expertise as Subject Matter Experts (SMEs).
  • Meeting the team – increasingly in new business/pitch situations, clients and customers want to see, and hear from, ‘the team’ – those who will actually be looking after their business i.e. those operating at the ‘coalface’. And so having multiple presenters becomes an imperative.
  • Maintaining energy, engagement & attention – breaking up longer presentations with different presenters helps to inject energy (much like in a relay race), keep people’s attention and maintain listeners’ engagement. Remember, variety is the spice of life!

Your people may be seasoned presenters but team them up to present with others, and lots of practical questions arise:

How do you start a team presentation? Who ends a team presentation? How do you seamlessly hand over to the next presenter, or who fields questions from the audience?

In this blog post we discuss how teams can collaborate to plan, practise and present successfully as a group.

presentation team captain

Why this is important: Having a strong Team Captain is crucial as they will usually start and finish the presentation. As part of starting and finishing the presentation the role of the Captain also often includes:

  • Making sure there is a strong Attention Grab early in the presentation in order to hook the audience from the start.
  • Assigning roles within the team.
  • Introducing each presenter and their role at the start of the presentation.
  • Managing the transitions/handovers between each presenter.
  • Fielding questions from the audience on behalf of the team and directing questions to the most relevant speaker as required.
  • Summarising next steps or action points after the conclusion to the presentation.

Top Tip: The Captain should typically be either the most senior person in the group, or the most confident speaker. They don’t have to be subject matter experts.

presentation narrative structure

Why this is important: Team members may have differing opinions about the message they want to convey. Having a clear overall goal for the presentation before everyone starts working on their slides is crucial for ensuring the deck, and the message you’re delivering, is clear and cohesive.

The team should decide in advance roughly how long each speaker should be speaking for (and don’t forget to include time for questions), what the structure of the presentation will be and who will cover what.

SecondNature’s Presentation Mapper™ methodology is a great tool for achieving all of this. If you’re not using our Presentation Mapper™ then get together as a team with a stack of A4 paper and, on a large table, storyboard your presentation.

Don’t get bogged down in the details at this stage. Instead, decide collectively what the purpose and end goal of the presentation are, the sections of the presentation (chapters of your story), what the key takeaways for the audience should be, and then roughly the information you want to include. Once you have outlined the storyboard for the presentation you can then discuss how long each section/chapter should be and who will be delivering each element.

Spending a bit of time at the beginning mapping out the narrative and setting a single goal for the presentation will save lots of time at the end of the process because it will ensure there aren’t areas that are needlessly repetitive. And likewise it will mean there aren’t gaping holes in your logic. Missing this step could result in duplication of content, inconsistency in the flow (and impact) of different sections, and not enough clarity about who’s presenting what.

Don’t forget to ensure that every section contributes to your presentation’s main aim, and if data is critical to your presentation, ensure everyone knows the go-to data collection sources, or people to interview, so there are no conflicting numbers.

Top Tip: Everyone needs to know all of the information inside out, even if they’re not presenting it, in case someone can’t make it on the day.

Successful team presentation

Why this is important: Assigning roles based on peoples’ strengths will create accountability and ensure things don’t fall through the cracks.

Take the time to assess your team – of course you will select people to present certain sections within the presentation based on their expertise and experience. But you should also consider some additional factors. E.g. some people may be better at explaining and simplifying difficult-to-understand ideas while others are good at engaging the audience and providing supporting information through humour, videos and interesting case studies.

Now, let’s assume everyone has been assigned a speaking slot based on their strengths and expertise and you’ve got a strong team captain to open and close the presentation.

But who takes accountability for things like design, delivery, questions and setting the boardroom up?

Here are some ways to make your next team presentation smooth and effective:

  • The Team Captain, along with input from the presenters, should assign responsibilities for the smaller moving parts like consistency in design, the order of presenters, organising rehearsals, AV checks, timekeeping and so on.
  • Schedule brief, but regular update meetings to ensure everyone is on track to fulfil their roles.
  • Put someone in charge of the dry run , which should be scheduled at least a week before the presentation. This is important so people have enough time to work on constructive feedback before the day of the presentation.

Top Tip: Remember that unequal participation can negatively impact the dynamics of your team, so sharing responsibility is important!

Why this is important: Question time can be nerve-wracking . In a group presentation, question time can also cause some confusion if too many people jump in to answer at once, or worse still, if no one seems to know who will answer the question.

It’s best to have the team captain direct questions to the speaker with the most relevant knowledge.

Remember to pause before answering and formulate your thoughts – keep your reply concise and ensure it answers the question. If you don’t understand the question, there’s no harm in asking for a clarification. To learn more about answering questions with confidence during a presentation, read this blog .

Top Tip: If you don’t know the answer, don’t be afraid to say so. You can look into the question and return with the best answer later.

Why this is important: While everyone practising their individual presentations is great, it doesn’t guarantee that once you’ve combined all the slides, it will feel coherent or go well.

As they say, practice makes perfect – and you definitely need to schedule at least one group rehearsal to present and engage a large audience. Here are some things that you should aim to cover in a dry run of your presentation:

  • The order of speakers. The team captain should open and close the presentation assuming they are the strongest and most confident presenter. The remaining speakers should follow the order, or natural chapters of the story.
  • It’s important that introductions establish the credibility of each speaker i.e. why are they there.
  • The transition dialogue to recap the last section and briefly introduce the next section and speaker. For longer presentations, it’s a good idea to provide an agenda for the audience which details who is speaking against each section within the presentation.
  • Fine-tuning and adjusting time for each section. This keeps the presentation from being too lengthy, so you don’t lose the audience’s interest. It will also ensure you stick to the time allocated for the presentation – making sure you also allow time for questions!
  • At the end of the presentation, ensure you deliver a clear, concise summary that highlights all the key points, and then the overall message or final call-to-action.

During the rehearsals you should also work out where the presenting team will be seated and/or standing in the room (taking into account where the client/customer might/will be) – when they’re presenting, and also when they aren’t speaking. Think about how you use the room. For tips about ‘The Attention Traingle’ and how to use it check out this blog .

A great option is to have the Team Captain starting and finishing at the front and centre of the room; with those that are speaking early in the presentation standing front and left of the room; and those that are speaking later, front and right of the room.

This is because we read from left to right and this visual positioning will be intuitive for the audience ‘moving through the presentation from start to finish’. And remember, if the presentation is taking place at someone else’s offices, ask to have access to the meeting room at least 30 minutes before the start to allow for adequate set up time.

Top Tip: We always recommend that there is someone outside the presentation group to listen to the presentation, from the audience’s perspective, to make sure the narrative is as clear and as tight as possible. They can also get the team to practise some Q&A and make sure timings are adhered to.

team members working together on presentation

Why this is important: Remember that you’re in this together and teamwork is non-negotiable if you want to inspire confidence in your audience.

There’s nothing that puts a presenter off more than seeing their own team members look disinterested. So regardless of how many times you’ve seen and heard your team-mates present, act as though it’s the very first time.

Put up a united front by being mindful of these small but important details:

  • Arrive early so the entire team has enough time to set things up.
  • Be an attentive listener as each person presents – laughing, nodding and reacting in a supportive manner throughout the presentation.
  • If someone can’t answer a question, step in and answer it for them, but without making them lose face..
  • Avoid the urge to go through your notes when others in your team are presenting. It’s disrespectful to whomever is speaking and it will make you come across as unprepared and nervous.
  • Watch your timings. The team captain should be keeping an eye on this (or they make have delegated this important task to someone else) so look to him/her to make sure you’re on track.
  • Do not overrun because doing so will rob time from others in the team.

Top Tip: Remember that if in the planning process you argue, you’re only human. Work out how you can move forward in a way that makes the most of each presenter’s strengths.

post presentation review to improve presentation quality

Most of us don’t make group presentations that often. So a PPR (Post Presentation Review) is a great way to sharpen everyone’s skills ever further. Within 24 hours of a group presentation sit down as a team and discuss what worked well and how could things been improved in terms of:

  • The process leading up to the presentation
  • Handling of the technology
  • The clarity of the message and the flow of the narrative
  • The level of detail covered
  • Overall and individual timings
  • Handovers between speakers
  • Management and answering of questions
  • Non-verbal support from team members
  • People’s individual presenting style and confidence

Top Tip: Be honest in your feedback. Remember, feedback is, as the saying goes, the breakfast of champions!

We can help improve your presenting skills

If you want to take your presenting skills (or your people’s) to the next level, we can help. We take people further TM because our programs are 100% tailored for your business and fully personalised for you/your people.

For nearly 20 years we have been the Business Presentation Skills Experts , training & coaching thousands of people in an A-Z of global blue-chip organisations – check out what they say about our programs .

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Written By Belinda Huckle

Co-Founder & Managing Director

Belinda is the Co-Founder and Managing Director of SecondNature International. With a determination to drive a paradigm shift in the delivery of presentation skills training both In-Person and Online, she is a strong advocate of a more personal and sustainable presentation skills training methodology.

Belinda believes that people don’t have to change who they are to be the presenter they want to be. So she developed a coaching approach that harnesses people’s unique personality to build their own authentic presentation style and personal brand.

She has helped to transform the presentation skills of people around the world in an A-Z of organisations including Amazon, BBC, Brother, BT, CocaCola, DHL, EE, ESRI, IpsosMORI, Heineken, MARS Inc., Moody’s, Moonpig, Nationwide, Pfizer, Publicis Groupe, Roche, Savills, Triumph and Walmart – to name just a few.

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How to give a good presentation that captivates any audience

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What are the main difficulties when giving presentations?

How to create an effective presentation, after that, how do i give a memorable presentation, how to connect with the audience when presenting.

If you’ve ever heard someone give a powerful presentation, you probably remember how it made you feel. Much like a composer, a good speaker knows precisely when each note should strike to captivate their audience’s attention and leave them with a lasting impression.

No one becomes a great public speaker or presenter without practice. And almost everyone can recall a time one of their presentations went badly — that’s a painful part of the learning process.

Whether you’re working within a small creative team or a large organization, public speaking and presentation skills are vital to communicating your ideas. Knowing how to present your vision can help you pitch concepts to clients, present ideas to your team, and develop the confidence to participate in team meetings.

If you have an upcoming presentation on the horizon and feel nervous, that’s normal. Around 15-30% of the general population experience a fear of public speaking . And, unfortunately, social anxiety is on the rise, with a 12% increase in adults over the last 20 years . 

Learning how to give a good presentation can dismantle your fears and break down these barriers, ensuring you’re ready to confidently share your point of view. 

It’s the week before your presentation, and you’re already feeling nervous . Maybe there’ll be an important mentor in the room you need to impress, or you’re looking for an opportunity to show your boss your value. Regardless of your countless past presentations, you still feel nervous. 

Sharing your vision and ideas with any sized group is intimidating. You’re likely worrying about how you’ll perform as a presenter and whether the audience will be interested in what you offer. But nerves aren’t inherently negative — you can actually use this feeling to fuel your preparation.

businesswoman-speaking-from-a-podium-to-an-audience-in-a-conference-room-how-to-give-a-good-presentation

It’s helpful to identify where your worries are coming from and address your fears. Here are some common concerns when preparing for an upcoming presentation:

Fear of public speaking: When you share your ideas in front of a group, you’re placing yourself in a vulnerable position to be critiqued on your knowledge and communication skills . Maybe you feel confident in your content, but when you think about standing in front of an audience, you feel anxious and your mind goes blank.

It’s also not uncommon to have physical symptoms when presenting . Some people experience nausea and dizziness as the brain releases adrenaline to cope with the potentially stressful situation . Remember to take deep breaths to recenter yourself and be patient, even if you make a mistake.

Losing the audience’s attention: As a presenter, your main focus is to keep your audience engaged. They should feel like they’re learning valuable information or following a story that will improve them in life or business.

Highlight the most exciting pieces of knowledge and ensure you emphasize those points in your presentation. If you feel passionate about your content, it’s more likely that your audience will experience this excitement for themselves and become invested in what you have to say.

Not knowing what content to place on presentation slides: Overloading presentation slides is a fast way to lose your audience’s attention. Your slides should contain only the main talking points and limited text to ensure your audience focuses on what you have to say rather than becoming distracted by the content on your slides.

Discomfort incorporating nonverbal communication: It’s natural to feel stiff and frozen when you’re nervous. But maintaining effective body language helps your audience stay focused on you as you speak and encourages you to relax.

If you struggle to incorporate body language into your presentations, try starting small by making hand gestures toward your slides. If you’re working with a large audience, use different parts of the stage to ensure everyone feels included. 

Each presenter has their own personal brand and style. Some may use humor to break the ice, while others might appeal to the audience’s emotional side through inspiring storytelling. 

Watching online presentations, such as TED talks, is an excellent way to expose yourself to various presentation styles and develop your own. While observing others, you can note how they carry themselves on stage and learn new ways to keep your audience engaged.

Once you’ve addressed what’s causing your fears, it’s time to prepare for a great presentation. Use your past experience as inspiration and aim to outshine your former self by learning from your mistakes and employing new techniques. Here are five presentation tips to help you create a strong presentation and wow your audience:

1. Keep it simple

Simple means something different to everyone.

Before creating your presentation, take note of your intended audience and their knowledge level of your subject. You’ll want your content to be easy for your intended audience to follow.

Say you’re giving a presentation on improving your company’s operational structure. Entry-level workers will likely need a more straightforward overview of the content than C-suite leaders, who have significantly more experience. 

Ask yourself what you want your audience to take away from your presentation and emphasize those important points. Doing this ensures they remember the most vital information rather than less important supporting ideas. Try organizing these concepts into bullet points so viewers can quickly identify critical takeaways.

2. Create a compelling structure

Put yourself in your audience member’s shoes and determine the most compelling way to organize your information. Your presentation should be articulate , cohesive, and logical, and you must be sure to include all necessary supporting evidence to strengthen your main points.

If you give away all of your answers too quickly, your audience could lose interest. And if there isn’t enough supporting information, they could hit a roadblock of confusion. Try developing a compelling story that leads your audience through your thought processes so they can experience the ups and downs alongside you. 

By structuring your presentation to lead up to a final conclusion, you’re more likely to keep listeners’ attention. Once you’ve reached that conclusion, you can offer a Q&A period to put any of their questions or concerns to rest. 

3. Use visual aids

Appealing to various learning styles is a great way to keep everyone on the same page and ensure they absorb your content. Visual aids are necessary for visual learners and make it easier for people to picture your ideas.

Aim to incorporate a mixture of photos, videos, and props to engage your audience and convey your key points. For instance, if you’re giving a presentation on anthropology subject matter, you could show your audience an artifact to help them understand how exciting a discovery must have been. 

If your presentation is long, including a video for your audience to watch is an excellent way to give yourself a break and create new jumping-off points for your speech.

4. Be aware of design techniques and trends

Thanks to cutting-edge technology and tools, you have numerous platforms at your disposal to create a good presentation. But keep in mind that although color, images, and graphics liven things up, they can cause distraction when misused.

  Here are a few standard pointers for incorporating visuals on your slides: 

  • Don’t place blocks of small text on a single slide
  • Use a minimalistic background instead of a busy one
  • Ensure text stands out against the background color
  • Only use high-resolution photos
  • Maintain a consistent font style and size throughout the presentation
  • Don’t overuse transitions and effects

5. Try the 10-20-30 rule

Guy Kawasaki, a prominent venture capitalist and one of the original marketing specialists for Apple, said that the best slideshow presentations are less than 10 slides , last at most 20 minutes, and use a font size of 30. Following this strategy can help you condense your information, eliminate unnecessary ideas, and maintain your audience’s focus more efficiently.

Once you’re confident in creating a memorable presentation, it’s time to learn how to give one. Here are some valuable tips for keeping your audience invested during your talk: 

Tip #1: Tell stories

Sharing an anecdote from your life can improve your credibility and increase your relatability. And when an audience relates to you, they’re more likely to feel connected to who you are as a person and encouraged to give you their full attention, as they would want others to do the same.

Gill Hicks utilized this strategy well when she shared her powerful story, “ I survived a terrorist attack. Here’s what I learned .” In her harrowing tale, Hicks highlights the importance of compassion, unconditional love, and helping those in need.

If you feel uncomfortable sharing personal stories, that’s okay. You can use examples from famous individuals or create a fictional account to demonstrate your ideas.

Tip #2: Make eye contact with the audience

Maintaining eye contact is less intimidating than it sounds. In fact, you don’t have to look your audience members directly in their eyes — you can focus on their foreheads or noses if that’s easier.

Try making eye contact with as many people as possible for 3–5 seconds each. This timing ensures you don’t look away too quickly, making the audience member feel unimportant, or linger too long, making them feel uncomfortable.

If you’re presenting to a large group, direct your focus to each part of the room to ensure no section of the audience feels ignored. 

Group-of-a-business-people-having-meeting-in-a-conference-room-how-to-give-a-good-presentation

Tip #3: Work on your stage presence

Although your tone and words are the most impactful part of your presentation, recall that body language keeps your audience engaged. Use these tips to master a professional stage presence:

  • Speak with open arms and avoid crossing them
  • Keep a reasonable pace and try not to stand still
  • Use hand gestures to highlight important information

Tip #4: Start strong

Like watching a movie trailer, the first seconds of your talk are critical for capturing your audience’s attention. How you start your speech sets the tone for the rest of your presentation and tells your audience whether or not they should pay attention. Here are some ways to start your presentation to leave a lasting impression:

  • Use a quote from a well-known and likable influential person 
  • Ask a rhetorical question to create intrigue
  • Start with an anecdote to add context to your talk 
  • Spark your audience’s curiosity by involving them in an interactive problem-solving puzzle or riddle

Tip #5: Show your passion

Don’t be afraid of being too enthusiastic. Everyone appreciates a speaker who’s genuinely excited about their field of expertise. 

In “ Grit: The Power of Passion and Perseverance ,” Angela Lee Duckworth discusses the importance of passion in research and delivery. She delivers her presentation excitedly to show the audience how excitement piques interest. 

Tip #6: Plan your delivery

How you decide to deliver your speech will shape your presentation. Will you be preparing a PowerPoint presentation and using a teleprompter? Or are you working within the constraints of the digital world and presenting over Zoom?

The best presentations are conducted by speakers who know their stuff and memorize their content. However, if you find this challenging, try creating notes to use as a safety net in case you lose track.

If you’re presenting online, you can keep notes beside your computer for each slide, highlighting your key points. This ensures you include all the necessary information and follow a logical order.

Woman-presenting-charts-and-data-to-work-team-how-to-give-a-good-presentation

Tip #7: Practice

Practice doesn’t make perfect — it makes progress. There’s no way of preparing for unforeseen circumstances, but thorough practice means you’ve done everything you can to succeed.

Rehearse your speech in front of a mirror or to a trusted friend or family member. Take any feedback and use it as an opportunity to fine-tune your speech. But remember: who you practice your presentation in front of may differ from your intended audience. Consider their opinions through the lens of them occupying this different position.

Tip #8: Read the room

Whether you’re a keynote speaker at an event or presenting to a small group of clients, knowing how to read the room is vital for keeping your audience happy. Stay flexible and be willing to move on from topics quickly if your listeners are uninterested or displeased with a particular part of your speech.

Tip #9: Breathe

Try taking deep breaths before your presentation to calm your nerves. If you feel rushed, you’re more likely to feel nervous and stumble on your words.

The most important thing to consider when presenting is your audience’s feelings. When you approach your next presentation calmly, you’ll put your audience at ease and encourage them to feel comfortable in your presence.

Tip #10: Provide a call-to-action

When you end your presentation, your audience should feel compelled to take a specific action, whether that’s changing their habits or contacting you for your services.

If you’re presenting to clients, create a handout with key points and contact information so they can get in touch. You should provide your LinkedIn information, email address, and phone number so they have a variety of ways to reach you. 

There’s no one-size-fits-all template for an effective presentation, as your unique audience and subject matter play a role in shaping your speech. As a general rule, though, you should aim to connect with your audience through passion and excitement. Use strong eye contact and body language. Capture their interest through storytelling and their trust through relatability.

Learning how to give a good presentation can feel overwhelming — but remember, practice makes progress. Rehearse your presentation for someone you trust, collect their feedback , and revise. Practicing your presentation skills is helpful for any job, and every challenge is a chance to grow.

Elevate your communication skills

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Elizabeth Perry, ACC

Elizabeth Perry is a Coach Community Manager at BetterUp. She uses strategic engagement strategies to cultivate a learning community across a global network of Coaches through in-person and virtual experiences, technology-enabled platforms, and strategic coaching industry partnerships. With over 3 years of coaching experience and a certification in transformative leadership and life coaching from Sofia University, Elizabeth leverages transpersonal psychology expertise to help coaches and clients gain awareness of their behavioral and thought patterns, discover their purpose and passions, and elevate their potential. She is a lifelong student of psychology, personal growth, and human potential as well as an ICF-certified ACC transpersonal life and leadership Coach.

6 presentation skills and how to improve them

How to write a speech that your audience remembers, how to make a presentation interactive and exciting, 3 stand-out professional bio examples to inspire your own, tell a story they can't ignore these 10 tips will teach you how, reading the room gives you an edge — no matter who you're talking to, your guide to what storytelling is and how to be a good storyteller, writing an elevator pitch about yourself: a how-to plus tips, 18 effective strategies to improve your communication skills, similar articles, how to pitch ideas: 8 tips to captivate any audience, the 11 tips that will improve your public speaking skills, 30 presentation feedback examples, how to not be nervous for a presentation — 13 tips that work (really), how the minto pyramid principle can enhance your communication skills, 8 clever hooks for presentations (with tips), stay connected with betterup, get our newsletter, event invites, plus product insights and research..

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Home Blog Presentation Ideas Presenting a Team to an Audience

Presenting a Team to an Audience

Introducing the involved team to the audience is vital in academic or business presentation contexts. It boosts the authority over the topic to discuss. In this article, we will discuss the importance of presenting a team to an audience. How to introduce your team members, explain their role within the organization, and tips + examples to succeed.

cover for presenting a team to an audience

Table of Contents

What is to present a team to an audience?

Requirements for presenting a team to an audience, how do presentation templates help us introduce the team with style, case studies for presenting a team to an audience, tips for presenting a team to an audience.

As commonly seen in business presentations that involve more than one speaker, the team is introduced to the audience before covering the topic of the meeting. This implies stating each member’s role for the team, the area they worked on, the expertise they bring to the team, and why they joined the project.

For the audience, a well-crafted team presentation by an organization allows them to appreciate the different perspectives that led to the result. Acknowledging which member took a significant role in what area will enable them to tailor the questions that may arise. 

businessperson presenting a team to an audience

From a trustworthiness point of view, a formal introduction of the team helps build the organization’s reputation. This is particularly crucial in academic presentations , as the team leader conducts the presentation, and team members involved in the research may not even be present. The slide presenting the team gives context about each team member’s contribution, role, and current position in the research team.

Presenting a team to an audience also serves as a motivational factor for the team itself. It boosts confidence and promotes respect among the coworkers since they receive equal credit for their contribution. Presenters could refer to both the professional and soft skills of the team members if they had significance in the project outcome to showcase.

Even if we can label this stage as something “quick to complete,” truthfully, presenting a team to an audience requires a clear vision of the team structure.

The team leader is the person in charge of this process since their work was to assign the tasks to complete each step of the project due to be presented. Therefore, the team leader must keep the team’s organogram in mind.

Taking notes during each stage helps to remember which person was involved in which particular area, especially for last-minute changes. During the team presentation, the org chart template must reflect the hierarchy within the team, roles, and responsibilities .

A background check to introduce each team member is recommended. This helps reduce unnecessary information for the presentation. Some examples are:

  • If we talk about a business scenario, briefly expose each team member’s expertise in the niche you’re about to present. This could be either work experience or an academic degree on the topic.
  • For research presentations, such as conferences given in scientific congresses, next to each name, add the maximum degree each person achieved. Be sure to include the specific area of research the person is working on right now and mention if they are part of another collaboration team. That last point is essential for young researchers slowly building their academic reputation and seeking to network with other professionals in their area.

Another important aspect is to consider the format in which the team presentation will be made: if live, with the entire team on board, or if the team leader performs the speech and introduces them via photos on a slide. Again, this question entails studying the audience and the kind of event in the first place. 

Presentations involving the presence of the entire team usually happen for entrepreneurism , where the team involved in the development of a product or service is introduced to the audience of potential investors . In this case, we talk about teams with 20 members or less. 

In big tech conferences, the team leader introduces the team, making it optional for them to attend the event. Large corporations opt for videos that brief about the company’s structure, sometimes followed by an organogram presenting the department directors or people strictly involved in the project, plus their role.

Academic conference presentations include a slide that briefs the team members, their roles, and expertise. A friendly practice is adding a photo of the whole team on the following slide since that helps boost the presence of the organization they work. 

One common issue speakers face in this kind of presentation is lacking graphic design skills. Therefore, the resulting slides may look dull, unattractive, or filled with pointless data. This is where presentation templates come to give a helping hand.

The first thing to consider with PowerPoint or Google Slides templates is that you don’t require a broad knowledge of either software or graphic design. The pre-made designs are fully editable, crafted by professionals who seek to help users power up their presentations for quality results. Hence, you don’t need to worry about matching color schemes, font pairing, or how much text to include in the slide – those decisions were pre-made for you.

Team members discuss the presentation slides to create

Secondly, these presentation slides help us save countless hours, as, for instance, an organogram would take to build line by line. You simply drag the photos required into the presentation, insert the text in the placeholder areas, and that’s it.

To further understand this topic, we will introduce three potential scenarios for presenting your team in front of an audience.

Case #1 – Presenting a team at a tech conference for a product release

A medium-sized company – whose trajectory in the mobile phone industry goes back to 2020 – is currently attending a trade show similar to CES . They aim to present themselves as manufacturers of docking stations for phones and tablets with wireless charge technology.

Since their company’s reputation is still developing, this is their most significant trade show attendance. Therefore, it’s vital to present the team backing up the company, to ensure trustworthiness. At the same time, they only count with a limited space area at the exhibition stand.

The HR and Marketing teams envision a strategy that attends to the executives’ demands for presenting the team as innovative while not missing the chance to promote the product in the brief attention span they can get.

The following example shows how to introduce the team; four pillars of innovation with a track record background.

Present the team of innovators behind the company

The slide shows experience based on previous company roles. It reinforces the idea that the innovation of the company is driven by people breed in the most important mobile and engineering companies in the world.

Since consumers go around the stands, inquiring about details on products that pick their interest, the stand is designed following these premises:

  • A section to show actual product samples that consumers can test to check their quality and performance.
  • A big display of the team slide. This will drive the attention of industry resellers.
  • A big screen showing a reel that explains in 40 seconds what the product does + 20 seconds about what the company is, its values, and its team.
  • Make digital flyers available for the customers; briefing about the product, the company’s history, and testimonials from selected workers with broad expertise in the subject.

By using these four strategies, the company ensures three key points. First, they grab the consumer’s attention by showing an actual product they can try. Secondly, they target people passing by, with the 1-minute reel, which can be seen from afar and a panel of team members well known in the mobile and engineering fields. Finally, the flyer retains the customer’s interest by presenting not just the product but information about the company, contact data, and the names of the people involved in this product release. Such information (company’s website/social media or team members’ names) can be researched later by consumers, helping bring authority and trust to the brand.

Case #2 – Pharmaceutical conference in which a team presents their cutting-edge development

A well-respected team of researchers is attending a pharmaceutical conference. The poster session showcases their latest research paper about a new compound to treat insomnia without rebound effects. Fellow researchers look at what the poster exposes, the data that backs up the research, and the names of the scientists involved in this study.

At the time of delivering the presentation, the team leader for this research group opens the presentation with a slide listing the title for the research and the area group where their study takes place. Since the topic may be a bit controversial, the team leader opts to present the team first, as a couple of his coworkers in this project are respected neuroscientists that researched insomnia, with well-acknowledged articles on the topic.

present the team to an audience in the context of a research study

By doing this team introduction at the beginning of the presentation instead of the usual practice of leaving the team slide to the end, the team leader ensures no spectator would label the research as silly material. The curriculums of the team members speak of their expertise on the subject, their trajectory as respected scientists, and their non-conventional approach to the discipline. The placing of a presenting a team slide is crucial for attracting the audience’s interest and backing up their authority on the subject.

Case #3 – A company meets their new SEO team

The marketing department of an e-commerce company is seeking to delegate the SEO efforts to a specialized team. Their current workload doesn’t allow the marketing members to dedicate the required time to SEO, and their lack of a proper strategy and skills, demotes them in search engine rankings against their competitors.

After a lengthy process, an the company built a team whose values align with the company’s strategy. The first meeting is about to take place between the marketing department and the SEO team. The marketing department only has a brief reference about the SEO team since the HR recruiters managed the entire process.

As an introductory meeting, the location picked is the meeting room for the company, which has a large table and a projector. Seating in front of each other, both teams greet and proceed to continue with the agenda. The SEO team prepared a presentation that exposes their history and expertise, the team members that will take part in this project, under which roles, and KPIs gathered after their initial analysis of the data provided by the company.

new SEO team present the team to an audience.

The team leader for the SEO crew proceeds to explain their history, previous experiences, and success stories in similar projects. The presenting the team slide features each team member participating. It showcases pictures, names and role; this helps the marketing team to identify each member quickly.

One by one, each of the 10 members of the SEO crew presents themselves, referencing their role in the project and the essential skills that will contribute to this company’s growth. They also explain that they would be using a state-of-the-art SEO management platform to conduct their research, analyze data, and track progress, to complete the tasks efficiently.

Thanks to the detailed presentation, the marketing managers now understand who is in charge of which section and whom to contact for the project’s different parts. The rest of the team members in the marketing department can see similarities and affinities for work areas, which in turn contribute to building a healthy relationship with their new coworkers.

This section will summarize some tips for making a great team presentation.

Tip #1 – Setting the right tone with a presentation template

As mentioned above, presentation templates save countless hours in effort and thinking about design styles for our work. But truthfully, a properly designed presentation template has the impact of expressing our vision in a graphic format.

When selecting the presentation template to use, opt for one whose color range meets your company’s branding. Avoid overdoing transition effects since they can be overbearing for your audience. 

The simpler, the better. Here are some suggestions for about us presentation templates you can check.

Tip #2 – Establish the key message

Presenting a team to an audience is also the perfect opportunity for leveraging why any customer should hire your team’s skills. Write your narrative around that idea, and be clear about which competitive edge your team can bring to the table. Give precise facts about past experience and success stories your crew helped to write for other consumers with similar needs.

Tip #3 – Be clear about roles

This is vital since it speaks about the professionalism of your team. A great team manager must keep in mind the roles of their crew, and the reason why they were assigned. 

Although an organogram can help, it’s best to let the structure of the presentation be the primary asset. If a proper hierarchy is established, your team members can take turns introducing themselves when required according to the narrative constructed about the team’s experience.

Tip #4 – Make transition spaces work for you

Instead of prolonging awkward pauses between the introduction of each team member, make the presentation fluid by letting the next team member continue exposing a similar line of thought. For example, a team member can expose her expertise as a financial analyst in emerging markets, and then her coworker can take the lead by talking about his experience as a corporate investment manager.

Tip #5 – Let your team’s individual success help the narrative

In some situations, it can be ideal to talk about your team members’ previous expertise and why they landed with the current project. We are, after all, the consequence of our decisions and experience; therefore, mentioning key milestones in a team member’s career (if related to the topic) sets the ground for discussing certain approaches.

A “success” story is not always required; even a failed attempt can be seen – in academic research – as profitable since it brings a different perspective from textbook instructions. 

Let your team individuals expose why their experience shaped the perspective in which they can see this upcoming project, and why they consider a creative thinking approach can be beneficial for business results or even mentoring others.

Selected Templates for Preparing Team Presentations

Check our range of products specifically selected to help you create the best introduction for your team.

1. Organizational Charts PowerPoint Template

how to do a good presentation on teams

A collection of 14 slides to create professional-styled organograms for your presentation. Take a look at the different styles and how they will match your presentation style. Fully editable in PowerPoint and Google Slides

Use This Template

2. Meet the Team PowerPoint Template Slides

how to do a good presentation on teams

A presentation template designed to introduce your team members with a photo, title, and a brief placeholder text. Clean, contemporary-styled, and easy to edit.

3. Team Introduction Template for PowerPoint

how to do a good presentation on teams

Modern and vibrant layout to present your team with style! This fully editable template adapts to your desired color theme in just seconds. Use the different slides to change between typical text introductions to showcase the most important skills your coworkers bring to the team.

4. Member Profile PowerPoint Template

how to do a good presentation on teams

Be as detailed as you desire in your team introductions, thanks to this Member Profile PowerPoint Template . This presentation is ideal for small teams; it allows the team leader to be specific about their team members’ skills and experience.

Features a bar chart design to indicate the skills capacity and a placeholder area for quotes or a brief written introduction by the person.

how to do a good presentation on teams

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Presentation Approaches, Presentation Skills, Presenting a Team, Teamwork Filed under Presentation Ideas

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  1. How to properly present PowerPoint slides in Microsoft Teams

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  2. Different Ways to Share PowerPoint Presentation on Teams

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  3. How To Develop Effective Presentation Skills

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  4. 5 tips to turn your presentation from good to great

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  5. How to share a PowerPoint presentation in a Teams meeting

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  6. how to do a presentation with microsoft teams

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VIDEO

  1. How to present PowerPoint in Microsoft Teams

  2. The best way to present PowerPoint via Teams!

  3. Microsoft Teams: Presenter window usability improvements in screen sharing in Teams meeting

  4. Overview

  5. Engaging Teams Meetings

  6. Spring 2022 Teams Presenter mode options for video position and size beside slides

COMMENTS

  1. How to properly present PowerPoint slides in Microsoft Teams

    In this step-by-step tutorial, learn how to best present Microsoft PowerPoint slides in Microsoft Teams.⌚ Timestamps0:00 Introduction1:58 Example of the prob...

  2. Top 5 Microsoft Teams Presentation Tips

    In this step-by-step tutorial you will learn 5 presentation tips for Microsoft Teams that will make you a more confident presenter at your next virtual meeti...

  3. Present from PowerPoint Live in Microsoft Teams

    Present your slides. If you're already in a Teams meeting, select Share and then under the PowerPoint Live section, choose the PowerPoint file you're wanting to present. If you don't see the file in the list, select Browse OneDrive or Browse my computer. If your presentation is already open in PowerPoint for Windows or Mac, go to the file ...

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    Here are 5 tips to get the most out of your presentations in Microsoft Teams. 1. Presenter View on. We all love to take a peek at our notes from time to time and doing so on a Teams meeting is ...

  6. How to Present PowerPoint Slides in Microsoft Teams

    Method 2: Share PowerPoint Window. If you want only to present your PowerPoint slide deck, it's best to share just that window. Here's how: Click Share and select Window when it's your turn to present. Enable Include computer sound if you have a video or to share and select your presentation from the list. A red border will appear around your ...

  7. Engage your audience with presenter modes in Microsoft Teams

    Use a presenter mode. After your meeting starts, at the upper-right corner of Teams, select Share content to choose a Presenter mode and other options. Meeting presenter modes and options. Under Presenter mode, choose the mode that you want. Also, be sure that your camera is turned on. Before starting the presentation, select Customize and ...

  8. Try presenting in Teams meetings from PowerPoint

    Give the feature a try next time you need to present in a Teams meetings: Join a Teams meeting or an ad-hoc Teams call. Open your presentation in PowerPoint for Windows. Click the Present in Teams button in the top right corner. Scenarios to try. Ready to take the PowerPoint Live feature for a spin? Try some of the scenarios below. As a presenter:

  9. Share slides in Microsoft Teams meetings with PowerPoint Live

    Present your slides. If you're already in a Teams meeting, select Share and then under the PowerPoint Live section, choose the PowerPoint file you're wanting to present. If you don't see the file in the list, select Browse OneDrive or Browse my computer. If your presentation is already open in PowerPoint for Windows or Mac, go to the file ...

  10. Introducing PowerPoint Live in Microsoft Teams

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  11. How to present videos in Microsoft Teams meetings WITHOUT LAG using web

    Now, back in PowerPoint, I'll follow the same steps from earlier. Click insert, then Online Video and I'll paste in that URL from Stream, hit Insert again, and then stretch it to cover the full size of the slide, and then I'll try it out. -Okay, so let's see how this works then when presenting in Microsoft Teams for an online meeting.

  12. 7 Options for Sharing PowerPoint Slides in Teams

    In this article I am using the Teams app in Windows 10. The seven options are: Share your entire screen/desktop. Share the Slide Show window. Share the editing window with a clean look. Run the Slide Show in a window and share that window. Use the PowerPoint sharing option in Teams. Use Presenter View to show the audience your slides while you ...

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    After the meeting, email the document to everyone or post it in the collaboration tool the team uses. Poll the participants. One way to engage the participants is to have them provide some input. In advance, create a poll that will gather their opinion on a topic (this article explains how you can use Microsoft Forms to do this in Teams or Zoom ...

  14. How to Make a "Good" Presentation "Great"

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  17. Improve your presenting skills with Teams Meeting Coach

    Turn on Meeting Coach. Share your PowerPoint deck. For instructions on how to start sharing, read Share PowerPoint slides in a Teams meeting. Beneath the current slide, select Meeting Coach. Near the top of the screen, you'll see suggestions for improving your delivery.

  18. How to Prepare and Present as a Team: Tips and Tricks

    4. Communicate with your team. Be the first to add your personal experience. 5. Engage your audience. 6. Learn from your experience. Be the first to add your personal experience. 7.

  19. How To Make a Good Presentation [A Complete Guide]

    Apply the 10-20-30 rule. Apply the 10-20-30 presentation rule and keep it short, sweet and impactful! Stick to ten slides, deliver your presentation within 20 minutes and use a 30-point font to ensure clarity and focus. Less is more, and your audience will thank you for it! 9. Implement the 5-5-5 rule. Simplicity is key.

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    Tip #1: Tell stories. Sharing an anecdote from your life can improve your credibility and increase your relatability. And when an audience relates to you, they're more likely to feel connected to who you are as a person and encouraged to give you their full attention, as they would want others to do the same.

  23. Presenting a Team to an Audience

    Tip #3 - Be clear about roles. This is vital since it speaks about the professionalism of your team. A great team manager must keep in mind the roles of their crew, and the reason why they were assigned. Although an organogram can help, it's best to let the structure of the presentation be the primary asset.