how do i save a powerpoint presentation without the notes

How to Quickly Remove All Speaker Notes in PowerPoint (PC or Mac)

Remove all speaker notes in powerpoint on Mac or Windows represented by a notebook.

Delete All Notes in PowerPoint Presentations (3 Ways)

by Avantix Learning Team | Updated May 30, 2022

Applies to: Microsoft ® PowerPoint ® 2016, 2019, 2021 and 365 (Windows or Mac)

You can quickly remove all speaker notes in a PowerPoint presentation in several ways. The easiest way to delete speaker notes is to use the Inspector (which is available only on Windows PCs). However, since this feature isn't currently available for the Mac version of PowerPoint, Mac users will need to use other strategies to remove notes.

Recommended article: How to Add and Format Notes in PowerPoint

Do you want to learn more about PowerPoint? Check out our virtual classroom or in-person PowerPoint courses >

In this article, we'll review 3 ways to remove notes in PowerPoint:

Use the Inspector (Windows)
Save the presentation in PDF format (Windows or Mac)
Create and run a macro (Windows or Mac)

Remove speaker notes using the Inspector

The Inspector is a useful tool that is available in the Windows version of PowerPoint and can remove notes and other elements from a PowerPoint presentation. You can access the Inspector through the File tab in the Ribbon and clicking Check for Issues.

To remove all speaker notes from a PowerPoint presentation using the Inspector:

Open the PowerPoint presentation with the notes you want to delete.
Save a copy of the presentation so you can keep the original with the notes.
In the copy, click the File tab in the Ribbon.
Click Info and click Check for Issues. A drop-down menu appears.
Select Inspect Document. A dialog box appears.
Ensure that Presentation Notes is checked (you may need to scroll down in the dialog box). Check or select other options are needed.
Click Inspect. If there are speaker notes in the file, Remove All will appear to the right of notes. If you have selected other options, Remove All may appear to the right of other items.
Click Remove All beside Presentation Notes to remove all notes. Note that this cannot be undone.
Click Close.

Below is the Inspector in PowerPoint for Windows with Presentation Notes selected after the user has clicked Inspect:

Remove all notes in PowerPoint using the Inspector.

Remove speaker notes by saving a presentation as a PDF

You can also save a presentation as a PDF (portable document format) file and remove notes. This method is available both for PowerPoint for Windows or Mac but the presentation will lose specific PowerPoint functionality (such as animations and transitions).

To save a PowerPoint presentation as a PDF and remove speaker notes:

Click the File tab in the Ribbon.
Click Print.
Ensure that Print All Slides and Full Page Slides are selected below Settings.
Click Save As.
Navigate to the location where you want to save the PDF file.
If necessary, click More Options.
From the Save As Type drop-down menu, select PDF.
Click Save.

Remove speaker notes using a macro in PowerPoint for Windows

Another option is to create and run a VBA (Visual Basic for Applications) macro to delete speaker notes. You can create macros in both the Windows and Mac versions of PowerPoint.

You'll need to insert VBA code first in the Visual Basic Editor and then run it in PowerPoint. You can indent code for readability by pressing tab at the beginning of a line of code. The indenting does not affect the code when you run it.

Be sure to run the macro in a copy of the presentation because you can't undo a macro.

For Windows users, you should display the Developer tab in the Ribbon if you want to create macros.

To display the Developer tab in PowerPoint for Windows:

Click Options. A dialog box appears.
Click Customize Ribbon in the categories on the left.
In the area on the right, check or select Developer.

A Developer tab will appear in the Ribbon.

Below is the PowerPoint Options dialog box (in Windows) with Developer selected on the right:

PowerPoint Options dialog box in Windows to add Developer tab in Ribbon.

To create a macro to delete speaker notes in PowerPoint for Windows:

Create a copy of the presentation with the notes you want to delete.
Open the copy of the presentation.
Click the Developer tab in the Ribbon.
Click Visual Basic. The Visual Basic Editor appears.
Click Insert in the menu and select Module. A module window will appear.
Copy and paste the following code into the module window (you can use Ctrl + C to copy and Ctrl + V to paste).

Copy the VBA code below into the Code window (from Sub to End Sub):

Sub DeleteNotes()

'this macro will run through each slide in a presentation and if there are notes, delete them

Dim objSlide As Slide 'declare slide as an object

For Each objSlide In ActivePresentation.Slides

With objSlide.NotesPage.Shapes(2)

If .HasTextFrame Then

.TextFrame.DeleteText

Next objSlide

Once you have copied the code into the Code window, exit the Visual Basic Editor by clicking the PowerPoint icon on the top left.

Below is the Visual Basic Editor with the code on the right (indented for readability):

Visual Basic Editor to add VBA code in PowerPoint to remove all speaker notes.

To run the macro in PowerPoint for Windows:

In PowerPoint, click the Developer tab.
Click Macros. A dialog box appears.
Click the macro and click Run or double-click the macro to run it and delete the speaker notes.

Remove speaker notes using a macro in PowerPoint for Mac

To create a macro to delete speaker notes in PowerPoint for Mac:

Click Tools in the menu.
Select Macro and then Visual Basic Editor. The Visual Basic Editor appears.
In the toolbar at the top, click Add Module. A module window will appear. Alternatively, right-click a workbook in the list on the left and select Insert and then Module.
Copy and paste the following code into the module window (you can use Command + C to copy and Command + V to paste).

Once you have copied the code into the Code window, close the Visual Basic Editor by clicking the PowerPoint icon or the red Close button on the top left.

To run the macro in PowerPoint for Mac:

In PowerPoint, click Tools in the menu.
Click Macro and select Macros. A dialog box appears.

Save PowerPoint files with macros

If you want to save a macro with the PowerPoint file, you will need to save it as a macro-enabled file type (in the Save as Type drop-down menu).

You can also save a separate PowerPoint presentation with the macro and then run it when needed. You can run macros from other open presentations so this strategy can work well.

If you open a PowerPoint file that contains a macro, you will typically need to enable content to run the macro.

This article was first published on January 6, 2016 and has been updated for clarity and content.

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How to Make PowerPoint Notes Invisible While Presenting

Making PowerPoint notes invisible during a presentation is a straightforward process. Simply use the Presenter View option, which shows your notes on your screen but not on the audience’s view. With a few clicks, you can deliver a seamless presentation without your notes being visible to everyone.

After completing this action, you will be able to present your PowerPoint slides without the audience seeing your personal notes, creating a more professional and clean presentation.

Introduction

Imagine you’re giving a big presentation. Your slides are perfect, but you’re a bit nervous and could use some notes to keep you on track. The last thing you want is for your audience to see these notes, distracting from the impact of your slides. That’s where the ability to make PowerPoint notes invisible during a presentation comes in handy.

PowerPoint is an incredibly powerful tool for creating compelling presentations. Whether you’re a student, a business professional, or a lecturer, mastering PowerPoint is a valuable skill. One of the lesser-known features of PowerPoint is the ability to keep your speaker notes private while presenting. This feature is particularly important for anyone who relies on cues or additional information to deliver their presentation smoothly. It’s a simple trick that can make a big difference in how confidently you present your information.

Step by Step Tutorial on Making PowerPoint Notes Invisible

Before getting into the steps, it’s important to understand what we’re aiming for. By following these steps, you will be able to view your notes on your computer while only the slides are displayed to your audience. This allows you to reference your notes discreetly during your presentation.

Step 1: Set Up Multiple Monitors

Ensure that you have a second monitor or projector connected to your computer.

Having a second monitor or projector connected is essential for using Presenter View. This allows you to view your notes on one screen while the audience sees only the presentation on the other.

Step 2: Enable Presenter View

In PowerPoint, click on the ‘Slide Show’ tab and check the ‘Use Presenter View’ box.

Enabling Presenter View is the key action that hides your notes from the audience. This option is usually found in the ‘Monitors’ group on the ‘Slide Show’ tab.

Step 3: Start Your Slide Show

Start your slide show as you normally would, and your notes will be visible only to you.

Once Presenter View is enabled and you start your slide show, you’ll see your notes on your screen, while the audience will see only the slides.

Having your notes hidden from the audience helps maintain the focus on the content of your slides, rather than on your personal cues. This contributes to a more professional appearance and can help you make a better impression.

Knowing that you can reference your notes without the audience seeing them can be a significant confidence booster. This safety net allows you to focus on delivering your message rather than memorizing it.

With Presenter View, not only can you see your current slide’s notes, but you also get a preview of upcoming slides. This flexibility can be a game-changer, allowing you to better plan your transitions and manage your presentation’s pace.

One significant limitation is the need for additional equipment. Without a second monitor or projector, you won’t be able to use Presenter View.

Technical issues can also pose a problem, such as when the second screen isn’t immediately recognized by your computer, which could cause delays or disruptions to your presentation.

For those who are not tech-savvy, using Presenter View may require a bit of a learning curve. Becoming comfortable with this feature can take some practice.

Additional Information

When preparing for a presentation, there are a few extra tips you might find useful. First, rehearse with Presenter View ahead of time to become comfortable with toggling between your notes and the slides. Familiarize yourself with the controls, so you don’t fumble during the actual presentation.

Another tip is to keep your notes concise. Since you’ll be the only one seeing them, it might be tempting to write down everything, but this can be counterproductive. Short, keyword-based notes are generally more helpful than lengthy paragraphs.

Also, always have a backup plan. Technology can be unpredictable, so be prepared to give your presentation without your notes being visible on your screen. This could mean having a printout of your notes or being familiar enough with your material that you can present without them.

Finally, remember to engage with your audience. While it’s great to have notes, don’t become so reliant on them that you fail to make eye contact and connect with your audience. Presenter View is just a tool to aid you, not a crutch to lean on.

Connect a second monitor or projector.
Check the ‘Use Presenter View’ box in PowerPoint.
Start your slide show to view notes on your screen and slides on the audience’s screen.

Frequently Asked Questions

What is presenter view.

Presenter View is a PowerPoint feature that allows you to view your notes on your screen while the audience sees only the presentation slides.

Can I use Presenter View without a second monitor?

No, Presenter View requires a second monitor or projector to function correctly.

How can I ensure my notes are completely invisible to the audience?

By using Presenter View and making sure your laptop is not mirrored on the projector or second screen.

What should I do if my computer doesn’t recognize the second monitor?

Check your connection and make sure that you have the correct display settings on your computer.

Can I still see the next slide in Presenter View?

Yes, Presenter View allows you to see not only your notes but also a preview of the upcoming slide.

In conclusion, making PowerPoint notes invisible during a presentation is a nifty trick that can make a significant difference in your delivery. It allows for a more professional appearance and can help boost your confidence as a speaker. By following the steps outlined, you’ll be able to leverage the power of Presenter View to keep your notes private while still engaging your audience with a polished presentation.

Always remember to practice ahead of time, keep your notes concise, and, most importantly, ensure that you’re prepared for any technical hiccups that might arise. Good luck with your presentations, and may your PowerPoint notes always remain invisible to your audience!

Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.

After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.

His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.

Read his full bio here.

How to Clear Notes from PowerPoint Before Sharing

If you plan on sharing your PowerPoint Slideshows, its best to leave out your added notes that you wrote while constructing the presentation since there might be information you might not want disclosed.

Before Sharing, make a copy of the presentation so you can retain your original copy if you need to access your notes again. To do this, click File > Save As.

Give the presentation a new name and click Save :

After saving the presentation, click File again then click Info.

Under Prepare for Sharing, click the Check for Issue button then click Inspect Document.

This will launch the Document Inspector dialog.

Click the Inspect button at the bottom of the window. This will run a quick scan and check for information within the notes area.

As you can see in the above screenshot, we do have some Presentation notes, click the Remove All button to clear out this information, the click Close. You can go ahead and share your presentation now.

Before You Hit Send: Remove all Notes from Your Presentation in One Go

You’ve finalized your PowerPoint presentation and you’re ready to send it to clients and key stakeholders. But are you really sure it’s ready to be shared? Removing notes from a presentation is a crucial step that is often overlooked. In this post, we’ll introduce an easy method that allows you to remove all notes from a PowerPoint presentation with just a few clicks.

PowerPoint Notes – a Versatile Tool

As you know, PowerPoint allows you to create and save notes on your presentation slides – a handy tool for many presenters. These notes are available to the presenter during the presentation, but can’t be read by the audience. Notes are also often used for comments, as well as other remarks and observations, and make collaborating on a presentation that much easier.

Sometimes though, sensitive internal information gets into a PowerPoint file that’s not meant for people outside your organization. Thankfully, PowerPoint provides a convenient way to remove the notes you don’t want others to see. The following tutorial shows you how.

Tutorial: How to Quickly Remove All Notes from a Presentation

Save the presentation under a new name to avoid accidentally overwriting the original version (with your notes).
Click File -> Info -> Check for Issues .
Select Inspect Document . A dialog box will open with an extensive list of content you can review.

Go to the end of the list and check the Presentation Notes box.
Start the review by clicking Inspect .

After presentation notes have been found, click Remove All . This will delete all notes.
Close the Inspect Document dialog box and save the presentation.

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How to Remove Notes from PowerPoint

Presenters commonly use speaker notes to help remember what to say during a presentation. However, one may need to remove speaker notes to add new ones or to avoid distraction when presenting a slideshow in Presenter view. Similarly, some PowerPoint templates also come with slide descriptions within speaker notes that might need to be removed.

What are Speaker Notes in PowerPoint?

Speaker notes in PowerPoint help presenters remember key points during a presentation. These notes, visible only to the presenter, help present a slideshow, acting as virtual cue cards. Presenters also use speaker notes as a script, as they can read through the information in the Presenter’s view as a visual aid.

Learn more about using speaker notes from our tutorials on adding speaker notes in PowerPoint and printing PowerPoint slides with notes .

Removing Notes from Individual Slides

You can remove speaker notes in PowerPoint by deleting them from the notes pane.

Accessing the Notes Pane

To access the Notes pane, click the Notes option from the bottom or go to View -> Notes . This will open the Notes pane in PowerPoint, where you can add and delete notes.

Deleting Notes on a Single Slide

Once the Notes pane is open, you can select to edit text or delete it by hitting Delete or Backspace .

Once the notes have been edited or deleted, click the Notes pane again from the button or View tab to close the Notes pane.

Deleting All Notes in a Presentation

There might be a time when you need to delete all notes in a PowerPoint presentation. For example, you might have a PowerPoint template with dozens of slides with notes, or you might be looking to repurpose an old slide deck for another presentation and need to remove the notes. In such a case, follow the instructions below to remove all notes simultaneously.

To remove all speaker notes from a PowerPoint presentation, go to File -> Info -> Check for Issues -> Inspect Document .

In the dialog box that appears, make sure that Presentation Notes is checked and click Inspect . This will show you whether there are speaker notes present in the PowerPoint file. This is also an excellent way to check if a slide deck contains notes. You might need to do this if a presentation has several slides and you don’t want to go through each to see if there are any speaker notes.

If the PowerPoint file has any speaker notes, you will get a prompt showing that notes are present. Click Remove All next to Presentation Notes to remove notes from the file.

Once the notes are removed, the dialog box will show no notes in the file.

Saving a PowerPoint Presentation Without Notes

Why save without notes.

Consider separately saving a PowerPoint presentation without notes. There are several reasons for this to enhance productivity through copying your slide decks or removing confidential information.

To Create a Copy of a PowerPoint Presentation

One of the most common reasons for saving presentations without speaker notes is to create a new copy of the presentation for separate use.

To Remove All Notes to Create New Ones

When presenters want to tailor their notes for different audiences, they might want to create different versions of a file with separate speaker notes to adjust the context slightly for each audience. This might also include adjusting the speaker notes in different languages.

To Remove Outdated Information

If you have just picked an old presentation to repurpose for a recent event, there might be a need to remove old speaker notes to update the information.

To Remove Confidential Information

When sharing a PowerPoint file, you should remove confidential information that is present in speaker notes.

When Sharing PowerPoint Slides and Handouts

A presenter might want notes removed when you want to share slides or handouts with an audience. In such a case, one would like to share their slide deck with speaker notes since those are exclusive notes meant only for the presenter.

Create a PowerPoint Template

If you are converting a presentation into a PowerPoint template, remove speaker notes to make a generic version of the file for reuse.

Methods to Save Without Speaker Notes

To remove speaker notes from your presentation, see the different methods mentioned below.

Save the File in a Different Format

PowerPoint provides a wide range of options for saving your files. You can save your file as a PDF, PNG, JPEG, BMP, or in a number of other formats without speaker notes. Just go to File -> Save as and choose a file format that suits your needs.

Export Your Slides

By going to File -> Export , you can explore several options to save your presentation without notes, such as in PDF, XPS, video, GIF, and other formats. Of course, not all formats will be suitable for use. Hence, you must pick the format that best suits you.

Export Your Slide Outline Only

By creating handouts without notes, you can save a copy of your slides to share without speaker notes. To do this, go to File -> Export -> Create Handouts and click the Create Handouts button. From the dialog box that pops up, select Outline Only . This will open the outline of your presentation as a Word document.

Choosing the Right File Format

When saving your PowerPoint file without speaker notes, it is essential to save it in the correct format. If you want to create a template, you can use POTX or POT format. You can also choose to save the file as a PPT or PPTX file. The most common file format to use is PDF to save it in a format that will not be editable. Similarly, you can save one or more files as an image file in JPEG, PNG, BMP, or other image formats.

Troubleshooting and Tips

Common issues and solutions.

Now that you know how to save PowerPoint without notes, let’s look at some common issues and their solutions that might prevent you from keeping your PowerPoint file without notes.

Unable to Edit Speaker Notes

You might be unable to edit notes in PowerPoint, and the Notes Pane , though visible, might appear grey, preventing you from doing so.

You likely cannot edit notes in PowerPoint because the file is read-only. When files are downloaded, the Enable Editing prompt appears at the top; click this prompt to make the file editable.

Unable to Save PowerPoint Files without Notes

If you encounter an issue where you cannot save your file after removing speaker notes, see if you can save it in a different location if you have sufficient disk space or if the file needs repair. Below are a few solutions to this common issue.

Check File Permissions: There can be issues with file permissions. For example, the file might be used by a cloud storage app, saving a copy online, or another program might be using it, not allowing you to change it. Try closing these programs to avoid the issue. There can also be other file permission-related issues, such as the locked file or restricted user privileges. To check the latter, right-click the file and see permissions via Properties -> Security . If the author has specified the file, request a file without limitations to edit it.

Check Disk Space: Sometimes, you might be unable to save a file because there isn’t sufficient disk space.

Save File Separately: If a file is causing issues without any apparent reason and you cannot save changes, consider saving it as a separate file and making a copy in a different location to resolve the issue.

Repair PowerPoint File: Sometimes, the PowerPoint file can become corrupt. You can try repairing the file using file repair software or opening it in Safe Mode to inspect it further.

Repair or Reinstall Office: If you have multiple Office application issues, run a Windows repair by going to Settings -> Applications -> Microsoft 365 -> Advanced Options -> Repair. You can also consider reinstalling Microsoft Office on your device. The latter might be especially suitable for non-Windows-based PowerPoint devices, such as Mac, iOS, and Android.

Update Office: You can update a Microsoft 365 app like PowerPoint by going to File -> Account -> Update Options -> Update Now . Updating your copy of PowerPoint might help resolve various issues related to your inability to save and manage files.

Efficient Notes Management Tips

While speaker notes can be great for presenters, you should ensure that your note management is efficient.

Avoid Lengthy Notes

Whether you frequently use notes or occasionally use them for cues, short notes are the best way to avoid information overload and maintain a good presentation flow. This might also be helpful when removing notes individually since you won’t have to sift through several paragraphs to remove them.

Use Concise Information

Use concise information to keep your notes short and to the point. Consider using just a few words to remind you of vital topics or a single line of text to keep you on track.

Use Visual Cues

I suggest adding animations to reveal parts of your slide on click. This can help you focus on one topic at a time and also make your speaker notes more straightforward to read through.

Practice with Notes

It might be best to practice your entire presentation, including using speaker notes in Presenter View, to ensure smooth delivery at the time of the presentation. This might also help you refine your notes.

Practice Active Listening

Focus on active listening and feedback from your audience to improve the use of speaker notes. You can also seek input from friends or colleagues to seek feedback or record yourself presenting to view and learn from how you deliver a presentation with speaker notes.

Speaker notes in PowerPoint can help you deliver your presentation smoothly, with key points laid out in front of you onscreen. While speaker notes are a good resource, sometimes you might need to remove them. You can use the methods mentioned above to remove notes.

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How to Share PowerPoint Without Showing Notes

PowerPoint presentations often contain speaker notes – extra information and reminders that you add for your own reference when giving a presentation. While useful for the presenter, you usually don’t want the audience to see these notes.

When sharing a PowerPoint file with others, you may accidentally reveal all the notes. Fortunately, PowerPoint makes it easy to share a “clean” presentation that hides notes, comments, and other extras you don’t want everyone to see.

Remove Notes Before Sharing

The simplest approach is to delete notes and comments before sending or uploading your PowerPoint file:

Delete speaker notes: In Normal view, right-click the slide thumbnail and choose “Delete Speaker Notes” to remove notes from an individual slide. To delete all notes at once, go to the View tab and click “Hide Speaker Notes” in the Show group.
Delete comments: Go to the Review tab and click the dropdown arrow under “Delete”. Choose “Delete All Comments in Presentation” to erase comments.
Check for hidden slides: Click the Slide Sorter view button to check for any hidden slides you may have forgotten about. Delete as needed.

Once you’ve cleaned up the file, notes and other extras will stay hidden when sharing the PowerPoint.

Export a Notes-Free Version

Instead of editing your original, you can export a clean copy of the presentation:

Go to the File tab and choose “Export” > “Create Handouts”
In the Create Handouts window, choose to export slides with 1 slide per page
Uncheck the box for “Keep slide notes” and click “Create Handouts”
Save the new notes-free presentation file and share that version instead

Set Up Slide Show to Omit Notes

To share a presentation you’ll be displaying live over video chat or screen sharing, configure the slide show to hide notes:

Go to Slide Show tab > Set Up group > Set Up Slide Show
Under “Show type” choose “Browsed by an individual (window)”
Uncheck the box for “Show presenter view”

When you present the slide show, notes will not be visible to the audience.

Share View-Only Access via Office 365

If your presentation is stored on OneDrive or SharePoint in Office 365, you can share a view-only link. Recipients can see the slides but not download or edit the file:

Upload the PowerPoint file or save it directly to OneDrive or a SharePoint document library
Click the “Share” button in the upper right and choose “Get a link”
From the dropdown next to the link, choose “View only”
Copy and send the view-only link to recipients

Use PowerPoint Online to Hide Notes

You can upload a PowerPoint file to PowerPoint Online and present it live to an audience without ever showing your notes:

Upload your file to OneDrive
Open PowerPoint Online and select your presentation
Click “Present” > “Present Online” to start a session
Use the tools in Presenter view to control the slide show while the audience only sees slides

Print Without Notes Using PDF Option

To share a presentation as a PDF handout without notes or comments:

Go to File > Export > Create PDF/XPS Document
In the options dialog, uncheck “Document properties” and “Comments”
Click Options to open the Publish as PDF or XPS window
Under “Include non-printing information” uncheck “Speaker notes”
Click OK, choose a save location, and click Publish

The exported PDF will contain only slide content, omitting notes and comments.

Set Permissions Before Sharing

Using Microsoft 365, you can password protect files or limit editing so recipients can only view or comment – not change slides:

From the File tab, choose Info > Protect Presentation > Encrypt with Password
Or instead, under “Permissions”, choose to restrict formatting and editing before sharing

By limiting permissions ahead of time, you avoid having to follow up or worry about other people modifying your work.

Remember the Audience When Adding Notes

What seems like an insignificant note to you could be embarrassing, offensive, or confusing to others if accidentally shared. Before adding notes:

Consider your audience – Don’t write notes you wouldn’t want strangers or colleagues reading.
Reread notes before sending – Scan notes even in presentations you’ve used before in case you added something private or unprofessional.
Use initials instead of names – Vague references protect privacy better than specifics.

Following these best practices will allow you to freely take notes without worrying about accidentally revealing them.

With a few simple precautions, you can confidently share PowerPoint presentations without accidentally baring your behind-the-scenes notes and comments:

Delete or hide notes before sharing your file
Export a clean copy or PDF that omits non-slide content
Configure slide show settings to keep notes private
Use view-only sharing features in Office 365
Remember your audience when writing notes

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Sharing PowerPoint slides without sharing the text of notes

I use PowerPoint to support my graduate school lectures. I embed my lecture notes the "Notes" section under each slide, which I can see in "presenter format" when using PowerPoint. I would like to post my slides to the course website, so after class the students can access the slides when studying, but I do not want to post the text of my lecture notes. How can I share/post a PowerPoint presentation (set of slides) without posting the notes?

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You can run a bit of VBA on a *COPY* of your "keeper" presentation to remove the speaker notes.

This will blank the speaker notes (but leave the placeholders there in case the students want to add their own notes).

Sub DeleteTheNotes() Dim oSl As Slide Dim oSh As Shape For Each oSl In ActivePresentation.Slides With oSl.NotesPage Set oSh = GetNotesPlaceholder(oSl) If Not oSh Is Nothing Then oSh.TextFrame.TextRange.Text = "" End If End With Next End Sub Function GetNotesPlaceholder(oSl As Slide) As Shape Dim oSh As Shape For Each oSh In oSl.NotesPage.Shapes If oSh.Type = 14 Then If oSh.PlaceholderFormat.Type = ppPlaceholderBody Then Set GetNotesPlaceholder = oSh End If End If Next End Function

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PowerPoint Presentations

How to Save a PowerPoint Presentation

Last Updated: May 26, 2022

wikiHow is a “wiki,” similar to Wikipedia, which means that many of our articles are co-written by multiple authors. To create this article, volunteer authors worked to edit and improve it over time. This article has been viewed 51,283 times. Learn more...

A PowerPoint presentation is an excellent way of presenting information or ideas to an audience. The software is easy to use and offers a lot of cool effects for your slideshows, too. But, what's all the use of this if you don't even know how to save your finished PowerPoint? This wikiHow will teach you how to save your file.

Design your PowerPoint presentation.

You don't have to wait until you're totally finished to save your work. It can help to save along the way, too, to ensure you don't lose any progress.

Open the File menu when you're ready to save.

Click the File tab at the top-left corner of the screen.

Choose the Save or Save As option.

Click Save to save to the current file, or Save as to create a new file.

Decide where to save the presentation.

Name and save your presentation.

Type a name for your presentation and click Save.

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How to Save a PowerPoint Presentation? [PPT & Other Formats!]

By: Author Shrot Katewa

Saving a PowerPoint presentation is one of the most important things that you need to do when you are creating a presentation using PowerPoint. Unlike some of the modern web-based presentation applications, you need to make sure that you save a PowerPoint presentation when you are using an offline version!

To save a PowerPoint presentation, click on the “File” tab. Then, from the backstage view, click on the “Save” option from the left panel. Choose the location or the folder where you want to save the presentation on your computer, and click on “Save”.

In this article, we shall not only understand how to save a standard PPT or PPTx file, but we shall also take a look at how to save a PowerPoint presentation in different file formats such as a PDF, video or an image!

So, let’s get started!

1. How to Save a PowerPoint Presentation?

Once you have saved a PowerPoint presentation, you can easily save it again with just one click. Furthermore, you can also save a PowerPoint presentation in other formats. However, the process of saving a PowerPoint presentation is slightly different on Windows and on Mac.

Let’s understand the process in further detail.

1a. Saving a PowerPoint Presentation on Windows

To save a PowerPoint Presentation on Windows PC, you can follow either of the 2 simple methods.

Method-1: Using the “Save” button on Quick Access Toolbar

In the Quick Access Toolbar located at the very top of the screen, click on the “Save” icon.

The “Save” icon is located on the left side in the Quick Access Toolbar and looks like a floppy disk. Clicking on the “Save” button will immediately save the PowerPoint presentation in its current location as a “.pptx” file.

If you have opened a new presentation and you are saving it for the first time, clicking on the “Save” button will open a new explorer window. Simply navigate to the folder where you wish to save the new presentation on your computer, and click on “ Save “.

Method-2: Using the “File” tab

Another, more common method is to use the “File” tab in PowerPoint to save your PowerPoint presentation.

Here’s what you need to do –

Step 1 – Click on the “File” Tab

Another way to save a PowerPoint presentation is to use the “File” menu. You have to first click on the “File” tab located at the left corner of the menu ribbon at the top of the screen.

Step 2 – Click on the “Save” option

This will open the backstage view in PowerPoint. Now, click on the “Save” option from the sidebar on the left side of the screen. This will save the Microsoft PowerPoint as a “.pptx” file in the current location.

1b. Saving a PowerPoint Presentation on Mac

On a Mac computer, you can use the “File” menu as well to save the PowerPoint presentation.

The first step is to click on the “File” menu in the menu bar located at the top of the screen (above the PowerPoint window). This will open a dropdown menu. Click on the “Save” option from the dropdown menu to save the presentation as a “.pptx” file which is the standard format for presentations.

1c. Shortcut Keys to Save a PowerPoint Presentation

Microsoft PowerPoint also allows you to save a presentation with keyboard shortcuts. All you have to do is press the “Ctrl+S” keys on your keyboard in an open PowerPoint file. This will save the PowerPoint presentation.

1d. Best Format to Save a PowerPoint Presentation?

PowerPoint allows you to save a presentation in various different file formats! For instance, you can use the .ppt format if you wish to open the presentation file using PowerPoint 2007 or earlier. You can use .ppsx to open presentation directly as a PowerPoint Show file that opens it in the presentation mode.

In fact, there are several other formats you can save a presentation in. We shall explore how to save a PowerPoint presentation in several different formats later in the article.

However, the best format to save a PowerPoint Presentation is a “.pptx” file. This type can support all the latest as well as the older features of the PowerPoint presentation.

If you will be opening the presentation using a different software other than Microsoft PowerPoint, “.odp” is the best format. For printing, make sure to save the PowerPoint presentation as a PDF. That said, .pptx file format can help serve these purposes too.

2. How to Save a PowerPoint Presentation as PDF

Saving a PowerPoint presentation in PDF format is the suitable method for printing out your presentation. To save the PowerPoint presentation as a PDF file, follow the 4 easy steps.

Step-1: Click on the “File” Tab

First, click on the “ File ” tab in PowerPoint to open the back stage view of PowerPoint.

Step 2 – Click on the “Save As” option

In the menu ribbon located at the top of the screen, click on the “File” tab. In the “File” menu, click on the “Save As” option from the sidebar on the left side of the screen.

Step-3: Click on the “PDF (*.pdf)” option

In the “Save As” screen, click on the box that shows “PowerPoint Presentation (*.pptx)” . This will open a dropdown menu. Click on the “PDF (*.pdf)” option from the dropdown menu.

Step-4: Click on the “Save” button

Now all you have to do is click on the “Save” button beside the box to save the PowerPoint presentation as a PDF file (as shown in the image in step 2).

3. How to Save a PowerPoint Presentation as a Video?

In Microsoft PowerPoint, you can also save a presentation as a video. This allows you to play the presentation slides as a video rather than a slide show.

3a. On Windows

To save a PowerPoint presentation as a video on a Windows PC, follow the 3 easy steps.

Step-1: Click on the “File” tab

The first step is to open the “Save As” screen. To do so, click on the “File” tab in the menu ribbon. In the “File” menu, click on the “Save As” option.

Step-2: Choose the “.mp4” file format from the “Save As” tab

The next step is to click on the “Save As Options” box. It is the second box on the right side of the “Save As” screen. In the dropdown menu, click on either the “MPEG-4 Video (*.mp4)” option or the “Windows Media Video (*.wmv)” option.

Step-3: Click on the “Save” button

The final step is to click on the “Save” button (as indicated in step 2 above). It is located on the right side of the “Save As Options” box. This will save your PowerPoint presentation as a video.

To save a PowerPoint presentation as a video on a Mac device, follow the 3 simple steps.

Step-1: Click on the “Export” option

In the menu bar at the top of the screen, click on the “File” option. In the “File” dropdown menu, click on the “Export” option. This will open a dialog box.

Step-2: Click on the “File Format” box

In the dialog box, click on the “File Format” box. This will open a dropdown menu. You can click on either the “MP4” option or the “MOV” option as you prefer.

Step-3: Click on the “Export” button

In the dialog box, you can also click on the “Quality” option to select the quality of the video. Once you are satisfied with the selections in the dialog box, click on the “Export” button at the bottom (as shown in the image in the previous step). This will save the presentation as a video.

4. How to Save a PowerPoint Presentation to Open in Slideshow Mode?

Microsoft PowerPoint allows you to save the PowerPoint presentation as a “PowerPoint Show” file. This opens directly as a slideshow. To save a PowerPoint presentation to open in slideshow mode, follow the 2 easy steps.

In the open PowerPoint file, click on the “File” tab from the menu ribbon which is located at the top of the screen. In the “File” menu, click on the “Save As” option.

Step-2: Click on the “PowerPoint Show (*.ppsx)” option

In the “Save As” screen, click on the “Save As Options” box which shows “PowerPoint Presentation (*.pptx)” . This will open a dropdown menu. Click on the “PowerPoint Show (*.ppsx)” option.

Now all you have to do is click on the “Save” button to save the PowerPoint presentation to open as a slideshow.

5. How to Save a PowerPoint Presentation as an Image?

In Microsoft PowerPoint, you can save the presentation as an image in five different formats: “Animated GIF Format (*.gif)” , “JPEG File Interchange Format (*.jpeg)” , “PNG Portable Network Graphics Format (*.png)” , “TIFF Tag Image File Format (*.tif)”, and “Scalable Vector Graphics Format (*.svg)” .

To save your presentation as an image, follow the 3 simple steps.

Step-1: Click on the “Save As” option from the “File” tab

The first step is to click on the “File” tab in the menu ribbon. Then click on the “Save As” option from the “File” menu.

Step-2: Select your preferred image format

In the “Save As” screen, click on the “Save As Type” box which is the second box in the right column. From the dropdown menu, click on your preferred image format from the five available formats.

Now all you have to do is click on the “Save” button (as shown in the image in step 2) beside the “Save As Type” box. This will save your presentation in a folder containing each slide as a separate image file.

6. How to Save a PowerPoint Presentation as a Template?

A PowerPoint template is a predesigned presentation that you can edit to add your own content. To save a presentation as a template, follow the 3 easy steps.

The first step is to click on the “File” tab in the menu ribbon. Then click on the “Export” option from the sidebar in the “File” menu.

Step-2: Click on “Change File Type”

Now you have to click on the “Change File Type” option. Under the “Presentation File Types” group in the right column, click on the “Templates” option. Then click on the “Save As” button at the bottom of the screen.

In the “Save As” dialog box, you will see that the “Save as type” box shows the “PowerPoint Template” format. Now all you have to do is click on the “Save” button.

7. How to Save PowerPoint Presentation as Google Slides?

Microsoft PowerPoint does not offer any feature to upload a presentation to Google Slides directly. However, Google Slides does offer you an option to upload your PowerPoint presentation and save it in Google Slides!

Step-1: Save Your PowerPoint Presentation

The first step is to save your PowerPoint presentation using any method described in the section 1 of this article.

Make sure that you note down the location of the folder in which you have save the PowerPoint file.

Step-2: Click on the “Open file picker” option in Google Slides

Now, the next thing you need to do is open your Google Slides account by visiting slides.google.com . If you aren’t logged in, make sure you sign in with your account credentials.

Next, you will be presented with Google Slides home screen (as shown in the image above). In Google Slides, click on the “Open file picker” icon which looks like a folder. This will open the “Open a file” dialog box.

Step-2: Click on “Upload”

In the “Open a file” dialog box, click on the “Upload” tab.

From your “File Explorer” window, drag and drop the PowerPoint presentation in the dialog box. Now the presentation will automatically open in Google Slides.

Also Read – How to “ Make a Copy of a Google Slides Presentation ” and how to “ Share a Google Slides Presentation Correctly ” with others!

You can also click on the “ Select a file from your device ” button (blue button in the center of the screen). This will open the file explorer window. Navigate to the folder in which you have saved your PowerPoint presentation, and click on “OK”. This will open and save the presentation file in Google Slides.

8. How to Save a PowerPoint Presentation to a Flash Drive?

To save a PowerPoint presentation on a flash drive or any external device, follow the 3 simple steps.

In the menu ribbon located at the top of the screen, click on the “File” tab. In the “File” menu, click on the “Save As” option.

Step-2: Click on “Browse”

In the “Save As” screen, click on the “Browse” option which is the last option in the left column. This will open the “Save As” dialog box. In the sidebar on the left of the dialog box, click on the external disc.

Now all you have to do is click on the “Save” button at the bottom of the dialog box to save the PowerPoint presentation on the flash drive (as shown in the image in step 2).

9. How to Save a Copy of a PowerPoint Presentation?

The “Save A Copy” feature of Microsoft PowerPoint allows you to save changes in your presentation in a copied file without changing the original file.

Check out my article to learn detailed steps on how to save a copy of a PowerPoint presentation .

10. How to Save a Read-Only PowerPoint Presentation?

The “Read-Only” feature of Microsoft PowerPoint allows you to protect your PowerPoint presentation .

Using this feature, you can share your presentation with others without giving them the access to change your presentation. To save a read-only PowerPoint presentation, follow the steps mentioned below –

The first step is to click on the “File” tab in the menu ribbon. From the sidebar in the “File” menu, click on the “Info” option.

Step-2: Click on the “Protect Presentation” button

The next step is to click on the “Protect Presentation” option in the “Info” screen. This will open a dropdown menu. Click on the “Always Open Read-Only” option from the dropdown menu.

Step-3: Click on the “Save” option

Now all you have to do is save the presentation. To do so, click on the “Save” option in the sidebar right under the “Info” option. Alternatively, you can press the “Ctrl+S” keys on your keyboard.

If you have received a presentation that opens only in the read-only mode, but you don’t know how to work with it, check out my other article on “ How to Edit a Presentation in Read-Only Mode “.

11. How to Save a PowerPoint Presentation Without Notes?

When saving a PowerPoint presentation, you might want to remove the speaker notes. To do so, all you have to do is follow the 5 quick steps.

In the menu ribbon, click on the “File” tab. Then click on the “Info” option from the “File” menu.

Step-2: Click on “Check for Issues” on the “Info” tab

In the “Info” option, click on the “Check for Issues” button. Then click on the “Inspect Document” option from the dropdown menu. This will prompt a dialog box.

Step-3: Click on the “Inspect” option

In the “Document Inspector” dialog box, scroll all the way to the bottom and make sure the “Presentation Notes” option is selected. Then click on the “Inspect” button at the bottom of the dialog box.

Step-4: Click on the “Remove All” option

Once the inspection results are shown in the “Document Inspector” dialog, scroll to the bottom again to find the “Presentation Notes” option. Then click on the “Remove All” button at the right side of the “Presentation Notes” option.

Now all you have to do is click on the “Close” button at the bottom of the dialog box to finish the process.

Step-5: Click on the “Save” option

The final step is to click on the “ Save ” option in the sidebar of the “File” menu to save the presentation without notes. You can alternatively press the “Ctrl+S” keys on your keyboard.

12. How to Save PowerPoint Presentation Directly in Microsoft Teams?

If you are delivering a PowerPoint presentation to an audience using Microsoft teams, you can easily share a PowerPoint deck with your audience in the following steps –

First, open the Microsoft Teams application and login to the meeting.

On the “ Meeting Controls ” menu available in the top part of your meeting screen, locate the “ Share Content ” option.
Click on the share content button. This will show the most recent PowerPoint files that you opened. You can either choose to click on one of the files visible. Alternatively, scroll down on the right panel and click on the “ Browse my computer ” option.

This will open a new file browser window. Navigate to the respective location where your PowerPoint presentation is saved, click on it to select it. Then, click on “Open” to open the presentation in Microsoft Teams.
The presentation will open by default in the presenter mode and shared with the audience of the meeting.

13. How to Enable Autosave in PowerPoint Presentation?

The autosave option is only available if you are using the Microsoft Office 365 version of PowerPoint . Other than that, you will have to manually save the PowerPoint file in all other versions.

You can autosave the PowerPoint presentation to the OneDrive cloud, and also autosave recovery files. To enable autosave in PowerPoint presentation, follow the 4 simple steps.

Step-1: Click on the “AutoSave” button

To simply turn on autosave in the OneDrive cloud for the PowerPoint presentation, all you have to do is click on the slider beside the “Autosave” option.

It is located in the left corner of the Quick Access Toolbar at the top of the screen.

Step-2: Click on “Options”

To access more autosave options, click on the “File” tab in the menu ribbon. Then click on the “Options” option which is the last option in the sidebar in the “File” menu. It will open a dialog box.

In the “PowerPoint Options” dialog, click on the “Save” option from the sidebar located on the left side. Now you can enable your preferred autosave options in the “Save presentations” section.

Click on the “Autosave OneDrive and SharePoint Online files by default on PowerPoint” for auto-saving on the cloud. You can also select how often the auto-recovery copy is saved by clicking on the box at the right side of the “Save Autorecover information” option.

Step-4: Click on the “OK” button

Now all you have to do is click on the “OK” button at the bottom of the “PowerPoint Options” dialog box to enable your autosave preference (as shown in the image in step 2).

Credit to Cookie_studio (on Freepik) for the featured image of this article (further edited).

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How to Share PowerPoint on Zoom Without Showing Notes (In Easy Methods)

Maintaining control over the content you share holds significant importance for everyone. This becomes particularly crucial when sharing a PowerPoint presentation on Zoom, as there might be certain elements, like private notes, that you'd prefer not to expose to the entire audience. This article aims to guide you through the process of how to share PowerPoint on Zoom without showing notes, ensuring that your shared materials are presented with the desired discretion.

How to share PowerPoint on Zoom without showing notes? (In Easy Steps)

One of the methods to share a PowerPoint presentation on Zoom without showing your notes is to use the Portion of Screen option in the Advanced tab of the Share Screen menu. This option allows you to share just a portion of your screen that contains the slides while hiding the rest of the screen that contains the notes. In this section, we will address the issue of how to share PowerPoint on Zoom, here are the steps to do this:

Step 1: Open your PowerPoint presentation and go to the Slide Show tab from the menu. Click on “Set up Slide Show”.

Step 2: Opt for "Browsed individually (window)" from the "Set up Show" menu. Click “OK”. This will make your presentation run in a window instead of full screen.

Step 3: Start or join a Zoom meeting and click on Share Screen in the meeting controls.

Step 4: Select "Portion of Screen" from the Advanced tab. Click Share.

Step 5: A green border will appear on your screen, indicating the portion that is being shared. You can resize and move the border to fit your slides. Make sure that your notes are not visible within the border.

Step 6: Switch back to PowerPoint and click on the Slide Show tab. Click "From Beginning" or "From Current Slide" to begin the presentation.

Step 7: You can use the presenter’s view to see your notes and control the presentation.

Step 8: Adjust the green border according to your presentation screen. As you resize or move the screen, the border turns orange indicating that the screen is not being shared.

Step 9: To stop sharing, click on “Stop Share” located in the Zoom Toolbar.

This is how you can share your PowerPoint presentation on Zoom without showing your notes using the Portion of Screen option. This method to share PowerPoint on Zoom allows you to share just a portion of your screen that contains the slides while hiding the rest of the screen from your viewers..

Sharing your PowerPoint presentation on Zoom without showing your notes can be a challenge, but it is not impossible. Learn how to share PowerPoint on Zoom and with some preparation and practice, you can master this skill and impress your audience with your presentation. Remember to test your settings before you start your meeting, and adjust them as needed during your presentation.

How to Edit Your Presentation for Free?

WPS Office holds a prominent position in the world of productivity tools, offering a host of remarkable benefits. From its intelligent integration of AI into word processing to its simplified interfaces for spreadsheets and presentations, WPS Office provides a comprehensive suite of features. What's more, it seamlessly syncs with Microsoft Office, facilitating a smooth experience for users. A particularly appealing aspect is that all these features are available completely free of charge, making WPS Office a highly accessible and valuable tool.

Steps to edit Word/Excel/PowerPoint in WPS:

Step 1: First, open your web browser and go to the WPS Office website. Next, click on the "Download" icon located in the middle of the page.

Step 2: Once you've downloaded the file, simply double-click on it to open it. This will start the installation process.

Step 3: After the installation is finished, you're ready to start using WPS Office.

Edit a Word File:

Step 1: Locate and launch the WPS Office app on your computer.

Step 2: Select "Docs" from the Sidebar menu. Utilizing WPS Writer, locate and open your Word document.

Step 3: To fine-tune your Word Document, utilize the useful editing tools included in WPS Writer's various tabs.

Edit an Excel File:

Step 1: To get started, choose "Sheets" in the Sidebar menu. Then, locate and open your Excel document.

Step 2: To easily improve your spreadsheet, make the most of the editing tools available on WPS Spreadsheet's tabs.

Edit a PowerPoint Presentation:

Step 1: Select "Slides" from the Sidebar menu. Next, locate and launch your PowerPoint Presentation.

Step 2: To quickly improve your presentation, take advantage of the helpful editing tools found in WPS Presentation's numerous tabs.

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Q1. Can I share specific slides instead of the full presentation on Zoom?

Yes, Zoom lets you share the entire screen or specific program windows. To focus on specific slides, open a PowerPoint file separately and select to share only the window containing the slides. This method provides a more targeted and efficient sharing experience, ensuring your audience sees the desired content without unnecessary distractions.

Q2. Will my participants be able to download my PowerPoint presentation during the Zoom meeting?

No, Zoom meeting attendees do not have the authority to download shared PowerPoint presentations during the meeting, ensuring security and reducing illegal circulation. However, they can download the shared PowerPoint if you send them a separate direct download link.

Mastering Discreet PowerPoint Sharing on Zoom

This article highlights the significance of utilizing Zoom for presentation sharing, especially for remote work and online presentations. We've discussed a comprehensive method to address the issues of how to share PowerPoint on Zoom without showing notes. For a streamlined experience, WPS Office offers enhanced simplicity in this aspect.

1. How to Share a PowerPoint Presentation on Zoom: A Step-by-Step Guide
2. Zoom: Sharing PowerPoint without Showing Notes On Mac
3. How to Present PowerPoint With Notes on Zoom (In Easy Steps)
4. How to Share PowerPoint Without Showing Notes (Step-By-Step)
5. How to View Notes in PowerPoint While Presenting on Zoom? (In Easy Methods)
6. How to Share PowerPoint On Teams without Showing Notes

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.

Blog > How to export & print handouts in PowerPoint

How to export & print handouts in PowerPoint

08.09.21 • #powerpoint #tips.

PowerPoint allows you to easily create handouts to share with the audience after the presentation. You can also export your presentation with slides and notes to Word for further editing and formatting. You can find out how this all works and how you can print out the handouts at the end in this blog post.

Format & print handouts without notes

Format & print handouts with notes

If you want to make them available to the audience, you can easily print them out. All you have to do is select "Notes page" instead of "Full page slide" in the print settings.

Exporting and editing handouts in Word

When exporting a PowerPoint presentation to Word, a lot of memory is used. Therefore, this process can also take for a while. If you get the error message "PowerPoint could not write to Microsoft Word", try restarting your computer.

Share slides digitally with the audience

Printing handouts for every attendee is cumbersome and also not quite environmental friendly. A much better solution is using SlideLizard (a cool software for live audience interaction in PowerPoint) for your presentations. Attendees can join your talk with their smartphone (or Laptop) and see your slide live during the presentation . They can also browse previous slides and as well download the slides directly as a PDF (if you allow it). In addition, participants can take private notes on their own smartphones directly within SlideLizard. These notes remain linked to the slides and at the end of the presentation all participants receive their own notes via email. Moreover, attendees can mark the most important slides with a star to find them more easily later. Live polls & quizzes are also possible with SlideLizard. You can try SlideLizard for free today !

How do I create handouts in PowerPoint?

To create handouts in PowerPoint go to "Handout Master" in the "View" tab. You can format your handouts for all pages there.

How do I print handouts from PowerPoint?

To print your handouts you have to go to "Print" in the "File" tab. You can then choose how many slides you want per page under "Full page slides" in the "Handouts" group.

About the author.

Miriam Rapberger

Miriam supports SlideLizard in the area of marketing and design. There she uses her creativity for blog posts, among other things.

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Break-out-room.

In live online training, it is sometimes useful to divide the students into small groups for certain exercises, as it would be impossible to have conversations at the same time. Break-out-rooms are used so that people can talk to each other without disturbing the others. When the exercise is over, they are sent back to the main room.

Persuasive Presentations

A persuasive presentation is made, for example, to introduce an amendment. There are usually several options to choose from. It is particularly important to provide good arguments and reasons.

Co-located Audience

Co-located Audience means that the speaker talks to the audience in person. It is used verbal and non-verbal methods to communicate a message. The speaker makes gestures with their hands, changes their face expression and shows images.

Audience Dynamics

Audience Dynamics means the motivations, attitudes, beliefs and values, which influence the listener's behaviour.

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How-To Geek

6 ways to create more interactive powerpoint presentations.

Engage your audience with cool, actionable features.

Quick Links

Add a QR code
Embed Microsoft Forms (Education or Business Only)
Embed a Live Web Page
Add Links and Menus
Add Clickable Images to Give More Info
Add a Countdown Timer

We've all been to a presentation where the speaker bores you to death with a mundane PowerPoint presentation. Actually, the speaker could have kept you much more engaged by adding some interactive features to their slideshow. Let's look into some of these options.

1. Add a QR code

Adding a QR code can be particularly useful if you want to direct your audience to an online form, website, or video.

Some websites have in-built ways to create a QR code. For example, on Microsoft Forms , when you click "Collect Responses," you'll see the QR code option via the icon highlighted in the screenshot below. You can either right-click the QR code to copy and paste it into your presentation, or click "Download" to add it to your device gallery to insert the QR code as a picture.

In fact, you can easily add a QR code to take your viewer to any website. On Microsoft Edge, right-click anywhere on a web page where there isn't already a link, and left-click "Create QR Code For This Page."

You can also create QR codes in other browsers, such as Chrome.

You can then copy or download the QR code to use wherever you like in your presentation.

2. Embed Microsoft Forms (Education or Business Only)

If you plan to send your PPT presentation to others—for example, if you're a trainer sending step-by-step instruction presentation, a teacher sending an independent learning task to your students, or a campaigner for your local councilor sending a persuasive PPT to constituents—you might want to embed a quiz, questionnaire, pole, or feedback survey in your presentation.

In PowerPoint, open the "Insert" tab on the ribbon, and in the Forms group, click "Forms". If you cannot see this option, you can add new buttons to the ribbon .

As at April 2024, this feature is only available for those using their work or school account. We're using a Microsoft 365 Personal account in the screenshot below, which is why the Forms icon is grayed out.

Then, a sidebar will appear on the right-hand side of your screen, where you can either choose a form you have already created or opt to craft a new form.

Now, you can share your PPT presentation with others , who can click the fields and submit their responses when they view the presentation.

3. Embed a Live Web Page

You could always screenshot a web page and paste that into your PPT, but that's not a very interactive addition to your presentation. Instead, you can embed a live web page into your PPT so that people with access to your presentation can interact actively with its contents.

To do this, we will need to add an add-in to our PPT account .

Add-ins are not always reliable or secure. Before installing an add-in to your Microsoft account, check that the author is a reputable company, and type the add-in's name into a search engine to read reviews and other users' experiences.

To embed a web page, add the Web Viewer add-in ( this is an add-in created by Microsoft ).

Go to the relevant slide and open the Web Viewer add-in. Then, copy and paste the secure URL into the field box, and remove https:// from the start of the address. In our example, we will add a selector wheel to our slide. Click "Preview" to see a sample of the web page's appearance in your presentation.

This is how ours will look.

When you or someone with access to your presentation views the slideshow, this web page will be live and interactive.

4. Add Links and Menus

As well as moving from one slide to the next through a keyboard action or mouse click, you can create links within your presentation to direct the audience to specific locations.

To create a link, right-click the outline of the clickable object, and click "Link."

In the Insert Hyperlink dialog box, click "Place In This Document," choose the landing destination, and click "OK."

What's more, to make it clear that an object is clickable, you can use action buttons. Open the "Insert" tab on the ribbon, click "Shape," and then choose an appropriate action button. Usefully, PPT will automatically prompt you to add a link to these shapes.

You might also want a menu that displays on every slide. Once you have created the menu, add the links using the method outlined above. Then, select all the items, press Ctrl+C (copy), and then use Ctrl+V to paste them in your other slides.

5. Add Clickable Images to Give More Info

Through PowerPoint's animations, you can give your viewer the power to choose what they see and when they see it. This works nicely whether you're planning to send your presentation to others to run through independently or whether you're presenting in front of a group and want your audience to decide which action they want to take.

Start by creating the objects that will be clickable (trigger) and the items that will appear (pop-up).

Then, select all the pop-ups together. When you click "Animations" on the ribbon and choose an appropriate animation for the effect you want to achieve, this will be applied to all objects you have selected.

The next step is to rename the triggers in your presentation. To do this, open the "Home" tab, and in the Editing group, click "Select", and then "Selection Pane."

With the Selection Pane open, select each trigger on your slide individually, and rename them in the Selection Pane, so that they can be easily linked to in the next step.

Finally, go back to the first pop-up. Open the "Animations" tab, and in the Advanced Animation group, click the "Trigger" drop-down arrow. Then, you can set the item to appear when a trigger is clicked in your presentation.

If you want your item to disappear when the trigger is clicked again, select the pop-up, click "Add Animation" in the Advanced Animation group, choose an Exit animation, and follow the same step to link that animation to the trigger button.

6. Add a Countdown Timer

A great way to get your audience to engage with your PPT presentation is to keep them on edge by adding a countdown timer. Whether you're leading a presentation and want to let your audience stop to discuss a topic, or running an online quiz with time-limit questions, having a countdown timer means your audience will keep their eye on your slide throughout.

To do this, you need to animate text boxes or shapes containing your countdown numbers. Choose and format a shape and type the highest number that your countdown clock will need. In our case, we're creating a 10-second timer.

Now, with your shape selected, open the "Animations" tab on the ribbon and click the animation drop-down arrow. Then, in the Exit menu, click "Disappear."

Open the Animation Pane, and click the drop-down arrow next to the animation you've just added. From there, choose "Timing."

Make sure "On Click" is selected in the Start menu, and change the Delay option to "1 second," before clicking "OK."

Then, with this shape still selected, press Ctrl+C (copy), and then Ctrl+V (paste). In the second box, type 9 . With the Animation Pane still open and this second shape selected, click the drop-down arrow and choose "Timing" again. Change the Start option to "After Previous," and make sure the Delay option is 1 second. Then, click "OK."

We can now use this second shape as our template, as when we copy and paste it again, the animations will also duplicate. With this second shape selected, press Ctrl+C and Ctrl+V, type 8 into the box, and continue to do the same until you get to 0 .

Next, remove the animations from the "0" box, as you don't want this to disappear. To do this, click the shape, and in the Animation Pane drop-down, click "Remove."

You now need to layer them in order. Right-click the box containing number 1, and click "Bring To Front." You will now see that box on the top. Do the same with the other numbers in ascending order.

Finally, you need to align the objects together. Click anywhere on your slide and press Ctrl+A. Then, in the Home tab on the ribbon, click "Arrange." First click "Align Center," and then bring the menu up again, so that you can click "Align Middle."

Press Ctrl+A again to select your timer, and you can then move your timer or copy and paste it elsewhere.

Press F5 to see the presentation in action, and when you get to the slide containing the timer, click anywhere on the slide to see your countdown timer in action!

Now that your PPT presentation is more interactive, make sure you've avoided these eight common presentational mistakes before you present your slides.

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Full Guide: How to Save PowerPoint as PDF with Notes

Microsoft PowerPoint is helpful presentation software that is mainly used to create, edit, view, or share slideshow presentations. However, when you share your PowerPoint presentation with others, PowerPoint may cause formatting errors due to compatibility. To avoid these errors, you’d better save or convert PowerPoint as a PDF before sharing.

PDF, short for Portable Document Format, is high-compatibility and can preserve the original formatting of a file on different devices. Many tools support converting PowerPoint to PDF easily but some of them won’t keep the notes you add. So, if you have some notes in the PowerPoint slides, how to save PowerPoint as PDF with notes?

Below, we summarize how to save a PowerPoint as a PDF with notes by using Microsoft PowerPoint or other online tools. You can check them and apply a suitable one according to your preference.

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Way 1: Save PowerPoint as PDF with Notes Using Microsoft PowerPoint

PowerPoint itself provides two options to help you easily save your presentation as a PDF without losing notes. Keep reading to get details about how to save PowerPoint with notes as PDF with Microsoft PowerPoint.

#1. Via the Save As Option

In this part, you can learn how to save PowerPoint as PDF with notes through the Save As option.

Step 1 : Open PowerPoint and upload the presentation you want to save as PDF.

Step 2 : Click the File option from the top toolbar and then select Save As from the context menu.

Step 3 : Choose a location to save the document.

Step 4 : In the pop-up Save As window, select PDF from the Save as type drop-down menu.

Step 5 : After that, click the Options button to continue.

Step 6 : In the Publish what section, choose Notes pages . Then check the Include comments option. If necessary, you can modify other settings.

Step 7 : Once done, click OK to save the changes and then click Save to save PowerPoint as PDF with notes.

#2. Via the Export Option

Using the Export option in Microsoft PowerPoint is also a great way how to save a PowerPoint as a PDF with notes. Here’s how to do this.

Step 1 : Open the target presentation in Microsoft PowerPoint.

Step 2 : Go to File > Export > Create PDF/XPS Document . Then click Create PDF/XPS from the rightmost side.

Step 3 : In the Publish as PDF or XPS window, choose PDF in the Save as type field and click Options.

Step 4 : In the prompted window, select Publish Notes pages , check Include comments , and customize other publish settings.

Step 5 : After you set everything properly, click OK > Publish to save the presentation as PDF with notes.

Way 2: Save PowerPoint as PDF with Notes Using Google Slides

Google Slides is a free, web-based presentation program that enables you to save PowerPoint as PDF with speaker notes. If you don’t know how to save PowerPoint as PDF with notes online via this tool, you can refer to the following steps.

Step 1 : Open the target PowerPoint presentation in Google Slides.

Open Google Slides in your browser.
Click the Folder icon and then go to the Upload tab.
Click Browser and select the file you want to save as PDF. Also, you can drop and drag the file here directly.

Step 2 : Click the File option and then select Print preview .

Step 3 : In the next window, select 1 slide with notes . Then click Download as PDF to save this presentation as PDF with notes.

Bottom Line

How to save PowerPoint as PDF with notes? This post shows 2 ways how to save PowerPoint with notes as PDF. Hope you can get what you want to know from the above content.

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How to Print PPT with Notes: A Step-by-Step Guide

When we’re gearing up to present our work, the last thing we want is for our audience to miss the good bits. That’s why printing out a PowerPoint presentation with notes can be a real game changer. Microsoft PowerPoint makes it easy to print slides along with those handy speaker notes. Not only does it keep us on track during the presentation, but it also gives the audience a tangible take-home filled with all those extra nuggets of information.

A computer screen displaying a PowerPoint presentation with notes. A printer nearby, printing out the slides and accompanying notes

Imagine the nods you’ll get when you hand out those laser-sharp slides, each one generously coupled with your insightful commentary printed right below. It screams professionalism and, let’s be honest, it’s a relief not to ramble trying to remember that vital point you wrote at 2 AM the night before. PowerPoint’s print function is more than just a pretty page. It’s your presentation’s sidekick, making sure you and your audience stay glued to the story you’re telling.

Getting those slides print-ready is a breeze.

We know once you’ve got the know-how, it’s a piece of cake. But here’s a little secret: many people zoom through the PowerPoint journey without tapping into the goldmine of the ‘Notes Page’ print option. It’s not just about choosing the right printer settings or color options, it’s about giving your notes the spotlight they deserve. And we’re here to do just that – turn those slides from monologues into dialogues, so that your voice comes through loud and clear, even on paper.

1 Preparing Your PowerPoint Slides for Printing
2.1 Notes Pages and Speaker Notes
2.2 Full Page Slides and Handouts
2.3 Collating and Print Order Settings
3.1 Effective Use of Color and Grayscale
3.2 Optimizing Text and Images for Print
4 Printing from Different Devices and Platforms

Preparing Your PowerPoint Slides for Printing

A laptop displaying a PowerPoint presentation with notes, a printer ready to print, and a stack of paper for printing

Before hitting that print button, let’s ensure our slides look sharp on paper. First things first, we’ve got to duck into our print layout settings. Here, we decide whether our notes cozy up beside our slides or hang out below them.

We want our presentation’s best foot forward, so orientation and slide layout are huge. Landscape mode gives us a roomier canvas for our content, but if portrait fits better, go for it! No shame in shaking things up.

Color me beautiful—or practical. We can stick with vibrant color to make our graphics pop, or swing to grayscale to save on ink. And size does matter—paper size, that is. We’ll pick one that plays nice with our printer.

Cracking the code on font is a cinch. We’ll keep our text legible, opting for a clear, no-nonsense font and a size that grandma could read without squinting. Remember, though, our animations are stage-shy in print, so they’ll bow out gracefully.

Now, let’s fiddle with those printer settings to ensure our images and graphics emerge looking top-notch. Make no mistake—we’ll guard those visuals like they’re the crown jewels.

To sum up, we’re setting the stage for our PowerPoint to transition smoothly from screen to print. A quick run-through of print layouts, colors, fonts, and orientations, and we’re golden. With everything neatly laid out and double-checked, we’re all set. Let’s print with confidence!

Choosing the Right Printing Options

When it comes to printing our PowerPoint presentations with notes, the details matter—we want to make sure that we choose the right settings so our notes are as clear and useful as they can be.

Notes Pages and Speaker Notes

Full page slides and handouts.

Printing full page slides is a piece of cake. However, when we want to mix things up and create handouts with multiple slides per page, we dive into the ‘Print Layout’ options and select ‘Handouts.’ Here’s the scoop: depending on how many slides per page, we can also choose to print them horizontally or vertically on the page. Fancy, right?

Collating and Print Order Settings

When we have a stack of documents to print, collating is like having an assistant who arranges the pages so we don’t have to play a game of 52-card pickup with our slides. Always ensure ‘Collate’ is selected in the print settings to avoid a mix-up. For those back-to-back meetings, we might want to consider two-sided printing to save paper—mother nature will thank us! Adjusting the number of copies is as simple as entering the desired number before hitting that print button.

Enhancing Readability for Printed Outputs

When we bring our PowerPoint presentations to the physical world, ensuring that our printouts are crisp and clear is paramount. Let’s deep-dive into how we can use color effectively and prepare our text and images for the best possible print output.

Effective Use of Color and Grayscale

While our screens light up with color, it doesn’t always translate well to paper. If we’re not splashing out on color prints, we need to fine-tune our grayscale options. We can all agree, nobody likes a muddled mix of grays that make our pie charts look like a smudged thumbprint!

Adjust the brightness and contrast of images to avoid washed-out grays.
Utilize patterns and textures in charts and graphs to differentiate elements.
Convert colorful slides to grayscale within PowerPoint to preview and tweak.

Optimizing Text and Images for Print

We’ve all seen too small or too blurry text in print. Imagine squinting at that teeny-tiny font—our audience shouldn’t need a magnifying glass! For images, let’s ditch those pixelated puzzles. Crisp and clear is how we roll.

Printing from Different Devices and Platforms

When we’re gearing up to print our PowerPoint slides with notes, it’s like prepping for a road trip—each device is a different vehicle that’ll get us there, but the route changes slightly. Let’s talk about how we navigate these paths.

Regardless of the road we’re on, previewing is like glancing at our GPS before hitting the gas. In Windows, we use the Print Preview to double-check our work. Mac lovers, don’t worry—hitting Preview is akin to peeking under the hood before revving up.

And there we have it, friends. Whether we’re team Windows, ride-or-die Mac, or web wanderers, we’ve got the tools to ensure our PowerPoint notes roll out smoothly onto paper, just the way we planned.

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Add speaker notes to your slides

When you're creating a presentation, you can add speaker notes to refer to later while delivering the slide show in front of an audience.

During your presentation, the speaker notes are visible on your monitor, but aren't visible to the audience. So the Notes pane is the place to store talking points that you want to mention when you give your presentation.

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Add notes while creating your presentation

The Notes pane is a box that appears below each slide. (It is outlined in magenta in the picture below.) An empty Notes pane will prompt you with text that says, Click to add notes . Type your speaker notes there. If you don’t see the Notes pane or it is completely minimized, click Notes on the task bar across the bottom of the PowerPoint window (also marked in magenta in the picture below).

Shows the speaker Notes pane in PowerPoint

If your notes exceed the allotted length of the Notes pane, a vertical scroll bar appears on the side of the pane. You can also enlarge the Notes pane by pointing your mouse at the top line of the pane and then dragging upward after the pointer turns into a double-headed arrow.

What the notes look like in Presenter view

Tip: You can add notes either while you’re presenting, directly from Presenter view, or as you’re editing your presentation. For information on how to add speaker notes to while editing your presentation, see Add speaker notes to your slides.

The notes appear in a pane on the right. If you need to add or delete something, simply click in the text box to edit it. The text wraps automatically, and a vertical scroll bar appears if necessary. You can also change the size of the text in the Notes pane by using the two buttons at the lower left corner of the Notes pane:

Change the size of the text in the Notes pane in Presenter view

Presenter view isn't something you have to create. PowerPoint assembles it for you by gathering the notes you've typed for each slide and pairing them with a set of controls for navigating through your presentation.

By default, PowerPoint is set to use Presenter view when you run a slide show. You can change this setting on the Slide Show tab of the PowerPoint ribbon:

The Presenter View option is controlled by a check box on the Slide Show tab of the ribbon in PowerPoint.

Read Start the presentation and see your notes in Presenter view for more details about how to see and use Presenter view.

Print speaker notes

See Print slides with or without speaker notes .

Print slides with or without speaker notes

Start the presentation and see your notes in Presenter view

Transfer slides from one presentation to another

Add notes to your slides

To add notes to your slides, do the following:

On the View menu, click Normal .

Select the thumbnail of the slide you want to add notes to.

Shows a slide selected in the thumbnail pane in PowerPoint 2016 for Mac

The notes pane will appear beneath your slide. Click where it says Click to add notes and type whatever notes you'd like to add.

Shows the notes pane in PowerPoint 216 for Mac

View your notes while you present

If you want to view your notes while you're presenting but make sure your audience only sees what you've put on the slide itself, use presenter view. Here's how:

On the View menu, click Presenter View .

You'll see the main slide that you're presenting, a preview of the next slide, and any notes you've added for the current slide below the preview of the next slide.

Shows notes in Presenter View in PowerPoint 2016 for Mac

Your audience will only the slides that you're presenting in your presentation, and not your notes.

Print your slides and handouts

PowerPoint for the web lets you create speaker notes, but it doesn't have the ability to show you the notes while you're presenting your slide show.

Create speaker notes

On the View tab of the ribon, in the Show group, select Notes.

The pane appears across the bottom portion of the PowerPoint window, with the cursor blinking, ready for you to begin typing.

The Notes pane appears across the bottom portion of the window.

If you're a Microsoft 365 business subscriber and your presentation is stored on OneDrive for work or school or SharePoint in Microsoft 365, you can print your speaker notes. See Print your PowerPoint slides, handouts, or notes for more information.

See speaker notes while presenting

Currently you must use a desktop version of PowerPoint to see speaker notes while you're presenting.

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How To Get Free Access To Microsoft PowerPoint

E very time you need to present an overview of a plan or a report to a whole room of people, chances are you turn to Microsoft PowerPoint. And who doesn't? It's popular for its wide array of features that make creating effective presentations a walk in the park. PowerPoint comes with a host of keyboard shortcuts for easy navigation, subtitles and video recordings for your audience's benefit, and a variety of transitions, animations, and designs for better engagement.

But with these nifty features comes a hefty price tag. At the moment, the personal plan — which includes other Office apps — is at $69.99 a year. This might be the most budget-friendly option, especially if you plan to use the other Microsoft Office apps, too. Unfortunately, you can't buy PowerPoint alone, but there are a few workarounds you can use to get access to PowerPoint at no cost to you at all.

Read more: The 20 Best Mac Apps That Will Improve Your Apple Experience

Method #1: Sign Up For A Free Microsoft Account On The Office Website

Microsoft offers a web-based version of PowerPoint completely free of charge to all users. Here's how you can access it:

Visit the Microsoft 365 page .
If you already have a free account with Microsoft, click Sign in. Otherwise, press "Sign up for the free version of Microsoft 365" to create a new account at no cost.
On the Office home page, select PowerPoint from the side panel on the left.
Click on "Blank presentation" to create your presentation from scratch, or pick your preferred free PowerPoint template from the options at the top (there's also a host of editable templates you can find on the Microsoft 365 Create site ).
Create your presentation as normal. Your edits will be saved automatically to your Microsoft OneDrive as long as you're connected to the internet.

It's important to keep in mind, though, that while you're free to use this web version of PowerPoint to create your slides and edit templates, there are certain features it doesn't have that you can find on the paid version. For instance, you can access only a handful of font styles and stock elements like images, videos, icons, and stickers. Designer is also available for use on up to three presentations per month only (it's unlimited for premium subscribers). When presenting, you won't find the Present Live and Always Use Subtitles options present in the paid plans. The biggest caveat of the free version is that it won't get any newly released features, unlike its premium counterparts.

Method #2: Install Microsoft 365 (Office) To Your Windows

Don't fancy working on your presentation in a browser? If you have a Windows computer with the Office 365 apps pre-installed or downloaded from a previous Office 365 trial, you can use the Microsoft 365 (Office) app instead. Unlike the individual Microsoft apps that you need to buy from the Microsoft Store, this one is free to download and use. Here's how to get free PowerPoint on the Microsoft 365 (Office) app:

Search for Microsoft 365 (Office) on the Microsoft Store app.
Install and open it.
Sign in with your Microsoft account. Alternatively, press "Create free account" if you don't have one yet.
Click on Create on the left side panel.
Select Presentation.
In the PowerPoint window that opens, log in using your account.
Press Accept on the "Free 5-day pass" section. This lets you use PowerPoint (and Word and Excel) for five days — free of charge and without having to input any payment information.
Create your presentation as usual. As you're using the desktop version, you can access the full features of PowerPoint, including the ability to present in Teams, export the presentation as a video file, translate the slides' content to a different language, and even work offline.

The only downside of this method is the time limit. Once the five days are up, you can no longer open the PowerPoint desktop app. However, all your files will still be accessible to you. If you saved them to OneDrive, you can continue editing them on the web app. If you saved them to your computer, you can upload them to OneDrive and edit them from there.

Method #3: Download The Microsoft PowerPoint App On Your Android Or iOS Device

If you're always on the move and need the flexibility of creating and editing presentations on your Android or iOS device, you'll be glad to know that PowerPoint is free and available for offline use on your mobile phones. But — of course, there's a but — you can only access the free version if your device is under 10.1 inches. Anything bigger than that requires a premium subscription. If your phone fits the bill, then follow these steps to get free PowerPoint on your device:

Install Microsoft PowerPoint from the App Store or Google Play Store .
Log in using your existing Microsoft email or enter a new email address to create one if you don't already have an account.
On the "Get Microsoft 365 Personal Plan" screen, press Skip For Now.
If you're offered a free trial, select Try later (or enjoy the free 30-day trial if you're interested).
To make a new presentation, tap the plus sign in the upper right corner.
Change the "Create in" option from OneDrive - Personal to a folder on your device. This allows you to save the presentation to your local storage and make offline edits.
Press "Set as default" to set your local folder as the default file storage location.
Choose your template from the selection or use a blank presentation.
Edit your presentation as needed.

Do note that PowerPoint mobile comes with some restrictions. There's no option to insert stock elements, change the slide size to a custom size, use the Designer feature, or display the presentation in Immersive Reader mode. However, you can use font styles considered premium on the web app.

Method #4: Use Your School Email Address

Office 365 Education is free for students and teachers, provided they have an email address from an eligible school. To check for your eligibility, here's what you need to do:

Go to the Office 365 Education page .
Type in your school email address in the empty text field.
Press "Get Started."
On the next screen, verify your eligibility. If you're eligible, you'll be asked to select whether you're a student or a teacher. If your school isn't recognized, however, you'll get a message telling you so.
For those who are eligible, proceed with creating your Office 365 Education account. Make sure your school email can receive external mail, as Microsoft will send you a verification code for your account.
Once you're done filling out the form, press "Start." This will open your Office 365 account page.

You can then start making your PowerPoint presentation using the web app. If your school's plan supports it, you can also install the Office 365 apps to your computer by clicking the "Install Office" button on your Office 365 account page and running the downloaded installation file. What sets the Office 365 Education account apart from the regular free account is that you have unlimited personal cloud storage and access to other Office apps like Word, Excel, and Outlook.

Read the original article on SlashGear .

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How to Quickly Remove All Speaker Notes in PowerPoint (PC or Mac)
To save a PowerPoint presentation as a PDF and remove speaker notes: Click the File tab in the Ribbon. Click Print. Ensure that Print All Slides and Full Page Slides are selected below Settings. Click Save As. Navigate to the location where you want to save the PDF file. If necessary, click More Options.
Saving a PPT without allowing notes view
Report abuse. I don't think you can disallow the notes page view but you can easily kill all notes and send a copy without notes. File > Check for issues will give an option to remove notes. www.pptalchemy.co.uk. AL. Alice0124. Replied on July 13, 2015. Report abuse. In reply to John SR Wilson's post on July 13, 2015.
How to Make PowerPoint Notes Invisible While Presenting
Step 2: Enable Presenter View. In PowerPoint, click on the 'Slide Show' tab and check the 'Use Presenter View' box. Enabling Presenter View is the key action that hides your notes from the audience. This option is usually found in the 'Monitors' group on the 'Slide Show' tab.
How to Clear Notes from PowerPoint Before Sharing
To do this, click File > Save As. Give the presentation a new name and click Save: After saving the presentation, click File again then click Info. Under Prepare for Sharing, click the Check for Issue button then click Inspect Document. This will launch the Document Inspector dialog. Click the Inspect button at the bottom of the window.
Remove PPT Notes before Sending the Slides
Thankfully, PowerPoint provides a convenient way to remove the notes you don't want others to see. The following tutorial shows you how. Tutorial: How to Quickly Remove All Notes from a Presentation. Save the presentation under a new name to avoid accidentally overwriting the original version (with your notes). Click File-> Info-> Check for ...
How to Remove Notes from PowerPoint
In such a case, follow the instructions below to remove all notes simultaneously. To remove all speaker notes from a PowerPoint presentation, go to File -> Info -> Check for Issues -> Inspect Document. Accessing PowerPoint Document Inspector. In the dialog box that appears, make sure that Presentation Notes is checked and click Inspect.
[SOLVED!!] Remove All Notes from PowerPoint! (Even on Mac!)
To remove Notes from PowerPoint, click on "File" and then "Info". Next, click on "Check for Issues" and then "Inspect Document". Finally, select "Annotations", "Comments" and "Notes" and then click "Remove all" to remove all comments from your PowerPoint presentation. There is more than one way to remove Notes ...
How to Share PowerPoint Without Showing Notes (Step-By-Step)
Step 1: Launch PowerPoint and access the "File" tab in the screen's upper left corner. Step 2: Navigate to the left sidebar and click "Info", then select "Check for Issues". Step 3: In the Check for Issues drop-down menu, choose "Inspect Document", this will open a Document Inspector window. Step 4: Inside the Document Inspector window ...
How to remove notes from PowerPoint before sharing
In this short video, I'll show you an easy way to remove all speaker notes from PowerPoint slides. I recommend you do this anytime you have to share the pres...
How to Remove Notes from all Slides in one go [PowerPoint Tip]
Here is a quick PowerPoint timesaver tip. Learn to remove speaker notes from all slides in one go. *Ramgopals PowerPoint Mastery TRAINING Program*https://sh...
Video: Save a PowerPoint presentation
Try-it! Transcript. Save your presentation, so you don't lose all your hard work. Then, print it to share it with others. Save your presentation. Click FILE > Save, pick or browse to a folder, type a name for your presentation in the File name box, and click Save. Save your work as you go. Hit Ctrl+S often.
How to Share PowerPoint Without Showing Notes
To share a presentation as a PDF handout without notes or comments: Go to File > Export > Create PDF/XPS Document. In the options dialog, uncheck "Document properties" and "Comments". Click Options to open the Publish as PDF or XPS window. Under "Include non-printing information" uncheck "Speaker notes". Click OK, choose a save ...
How to Delete All Presentation Notes at Once in Microsoft PowerPoint
As a reminder, you can delete individual speaker notes easily. Open the presentation notes using the Notes button in the PowerPoint status bar or by clicking "Notes" in the ribbon on the View tab. Go to the slide with the notes that you want to delete, click in the Notes area, and remove the text. You can do this quickly by selecting all of the ...
Sharing PowerPoint slides without sharing the text of notes
Report abuse. You can run a bit of VBA on a *COPY* of your "keeper" presentation to remove the speaker notes. This will blank the speaker notes (but leave the placeholders there in case the students want to add their own notes). Sub DeleteTheNotes () Dim oSl As Slide. Dim oSh As Shape. For Each oSl In ActivePresentation.Slides. With oSl.NotesPage.
Save your presentation file
On the File tab, select Save. Do of the following: To save to your local drive, such as your laptop, a flash drive, CD or DVD drive, select Computer. To save to a SharePoint Library, select SharePoint. Under Save As > Recent Folders, select Browse, pick a path and file folder, and then name the file. Select Save.
5 Ways to Save a PowerPoint Presentation
Choose the Save or Save As option. Download Article. Click Save to save to the current file, or Save as to create a new file. If you've already saved the file at some point, you'll have the option to click Save, which simply saves your changes to that file. Otherwise, choose Save as to create a brand new file. 4.
How to Save a PowerPoint Presentation? [PPT & Other Formats!]
To save the PowerPoint presentation as a PDF file, follow the 4 easy steps. Step-1: Click on the "File" Tab. First, click on the " File " tab in PowerPoint to open the back stage view of PowerPoint. Step 2 - Click on the "Save As" option. In the menu ribbon located at the top of the screen, click on the "File" tab.
How to Print Just the Speaker Notes for a PowerPoint Presentation
How to Print Notes Pages. Open up your PowerPoint presentation and click the "File" menu on the Ribbon. On the sidebar that opens, click the "Print" command. On the Print pane to the right, click the "Full Page Slides" button. You'll see a bunch of different printing options on the drop-down menu. Click the "Notes Pages" option.
Video: Save a PowerPoint presentation
Try-it! Transcript. Save your presentation, so you don't lose all your hard work. Then, print it to share it with others. Save your presentation. Click FILE > Save, pick or browse to a folder, type a name for your presentation in the File name box, and click Save. Save your work as you go. Hit Ctrl+S often.
How to Share PowerPoint on Zoom Without Showing Notes (In Easy Methods)
In this section, we will address the issue of how to share PowerPoint on Zoom, here are the steps to do this: Step 1: Open your PowerPoint presentation and go to the Slide Show tab from the menu. Click on "Set up Slide Show". Step 2: Opt for "Browsed individually (window)" from the "Set up Show" menu. Click "OK".
Start the presentation and see your notes in Presenter view
Start presenting. On the Slide Show tab, in the Start Slide Show group, select From Beginning. Now, if you are working with PowerPoint on a single monitor and you want to display Presenter view, in Slide Show view, on the control bar at the bottom left, select , and then Show Presenter View.
Create handouts for PowerPoint Presentations (2022)
If you would prefer to edit your handouts in Word, you must go to "File", select "Export" and then "Create Handouts". A dialogue box will appear where you can select the desired page layout, then click on "Ok". A new Word file opens automatically, which you can edit and format as you like. When exporting a PowerPoint presentation to Word, a lot ...
6 Ways to Create More Interactive PowerPoint Presentations
Click anywhere on your slide and press Ctrl+A. Then, in the Home tab on the ribbon, click "Arrange." First click "Align Center," and then bring the menu up again, so that you can click "Align Middle." Press Ctrl+A again to select your timer, and you can then move your timer or copy and paste it elsewhere.
2 Ways: How to Save PowerPoint as PDF with Notes
Here's how to do this. Step 1: Open the target presentation in Microsoft PowerPoint. Step 2: Go to File > Export > Create PDF/XPS Document. Then click Create PDF/XPS from the rightmost side. Step 3: In the Publish as PDF or XPS window, choose PDF in the Save as type field and click Options.
How to Print PPT with Notes: A Step-by-Step Guide
Notes Page View: This setting is our go-to for printing PowerPoint slides with our precious speaker notes below each slide. To get to this goldmine, we hit the 'Notes Page' option in the Print Layout settings. Let's remember that if we're planning to go all out and share these notes with the world (or just our team), we gotta check the notes for any "off the record" comments before ...
Add speaker notes to your slides
The Notes pane is a box that appears below each slide. (It is outlined in magenta in the picture below.) An empty Notes pane will prompt you with text that says, Click to add notes. Type your speaker notes there. If you don't see the Notes pane or it is completely minimized, click Notes on the task bar across the bottom of the PowerPoint ...
Traumatic Brain Injury & Concussion
Nov. 6, 2023. Mild Traumatic Brain Injury Management Guideline. View clinical recommendations for diagnosis and management of adults with mild TBI. Apr. 29, 2024. Health Care Provider Resources. View resources to manage and prevent concussions. Apr. 15, 2024.
How To Get Free Access To Microsoft PowerPoint
Here's how to get free PowerPoint on the Microsoft 365 (Office) app: Search for Microsoft 365 (Office) on the Microsoft Store app. Install and open it. Sign in with your Microsoft account ...