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How to write a great cover letter in 2024: tips and structure

A cover letter is a personalized letter that introduces you to a potential employer, highlights your qualifications, and explains why you're a strong fit for a specific job.

Hate or love them, these brief documents allow job seekers to make an impression and stand out from the pile of other applications. Penning a thoughtful cover letter shows the hiring team you care about earning the position.

Here’s everything you need to know about how to write a cover letter — and a great one, at that.

What is a cover letter and why does it matter?

A professional cover letter is a one-page document you submit alongside your CV or resume as part of a job application. Typically, they’re about half a page or around 150–300 words.

An effective cover letter doesn’t just rehash your CV; it’s your chance to highlight your proudest moments, explain why you want the job, and state plainly what you bring to the table.

Show the reviewer you’re likable, talented, and will add to the company’s culture . You can refer to previous jobs and other information from your CV, but only if it helps tell a story about you and your career choices .

What 3 things should you include in a cover letter?

A well-crafted cover letter can help you stand out to potential employers. To make your cover letter shine, here are three key elements to include:

1. Personalization

Address the hiring manager or recruiter by name whenever possible. If the job posting doesn't include a name, research to find out who will be reviewing applications. Personalizing your cover letter shows that you've taken the time to tailor your application to the specific company and role.

2. Highlight relevant achievements and skills

Emphasize your most relevant skills , experiences, and accomplishments that directly relate to the job you're applying for. Provide specific examples of how your skills have benefited previous employers and how they can contribute to the prospective employer's success. Use quantifiable achievements , such as improved efficiency, cost savings, or project success, to demonstrate your impact.

3. Show enthusiasm and fit

Express your enthusiasm for the company and the position you're applying for. Explain why you are interested in this role and believe you are a good fit for the organization. Mention how your values, goals, and skills align with the company's mission and culture. Demonstrating that you've done your research can make a significant impression.

What do hiring managers look for in a cover letter?

Employers look for several key elements in a cover letter. These include:

Employers want to see that your cover letter is specifically tailored to the position you are applying for. It should demonstrate how your skills, experiences, and qualifications align with the job requirements.

Clear and concise writing

A well-written cover letter is concise, easy to read, and error-free. Employers appreciate clear and effective communication skills , so make sure your cover letter showcases your ability to express yourself effectively.

Demonstrated knowledge of the company

Employers want to see that you are genuinely interested in their organization. Mention specific details about the company, such as recent achievements or projects, to show that you are enthusiastic about joining their team.

Achievements and accomplishments

Highlight your relevant achievements and accomplishments that demonstrate your qualifications for the position. Use specific examples to showcase your skills and show how they can benefit the employer.

Enthusiasm and motivation

Employers want to hire candidates who are excited about the opportunity and motivated to contribute to the company's success. Express your enthusiasm and passion for the role and explain why you are interested in working for the company.

Professionalism

A cover letter should be professional in tone and presentation. Use formal language, address the hiring manager appropriately, and follow standard business letter formatting.

How do you structure a cover letter?

A well-structured cover letter follows a specific format that makes it easy for the reader to understand your qualifications and enthusiasm for the position. Here's a typical structure for a cover letter:

Contact information

Include your name, address, phone number, and email address at the top of the letter. Place your contact information at the beginning so that it's easy for the employer to reach you.

Employer's contact information

Opening paragraph, middle paragraph(s), closing paragraph, complimentary close, additional contact information.

Repeat your contact information (name, phone number, and email) at the end of the letter, just in case the employer needs it for quick reference.

Remember to keep your cover letter concise and focused. It should typically be no more than one page in length. Proofread your letter carefully to ensure it is free from spelling and grammatical errors. Tailor each cover letter to the specific job application to make it as relevant and impactful as possible.

How to write a good cover letter (with examples)

The best letters are unique, tailored to the job description, and written in your voice — but that doesn’t mean you can’t use a job cover letter template.

Great cover letters contain the same basic elements and flow a certain way. Take a look at this cover letter structure for ref erence while you construct your own.

1. Add a header and contact information

While reading your cover letter, the recruiter shouldn’t have to look far to find who wrote it. Your document should include a basic heading with the following information:

• Pronouns (optional)
• Location (optional)
• Email address
• Phone number (optional)
• Relevant links, such as your LinkedIn profile , portfolio, or personal website (optional)

You can pull this information directly from your CV. Put it together, and it will look something like this:

Christopher Pike

San Francisco, California

[email protected]

Alternatively, if the posting asks you to submit your cover letter in the body of an email, you can include this information in your signature. For example:

Warm regards,

Catherine Janeway

Bloomington, Indiana

[email protected]

(555) 999 - 2222

2. Include a personal greeting

Always begin your cover letter by addressing the hiring manager — preferably by name. You can use the person’s first and last name. Make sure to include a relevant title, like Dr., Mr., or Ms. For example, “Dear Mr. John Doe.”

Avoid generic openings like “To whom it may concern,” “Dear sir or madam,” or “Dear hiring manager.” These introductions sound impersonal — like you’re copy-pasting cover letters — and can work against you in the hiring process.

Be careful, though. When using someone’s name, you don’t want to use the wrong title or accidentally misgender someone. If in doubt, using only their name is enough. You could also opt for a gender-neutral title, like Mx.

Make sure you’re addressing the right person in your letter — ideally, the person who’s making the final hiring decision. This isn’t always specified in the job posting, so you may have to do some research to learn the name of the hiring manager.

3. Draw them in with an opening story

The opening paragraph of your cover letter should hook the reader. You want it to be memorable, conversational, and extremely relevant to the job you’re pursuing. 

There’s no need for a personal introduction — you’ve already included your name in the heading. But you should make reference to the job you’re applying for. A simple “Thank you for considering my application for the role of [job title] at [company],” will suffice.

Then you can get into the “Why” of your job application. Drive home what makes this specific job and this company so appealing to you. Perhaps you’re a fan of their products, you’re passionate about their mission, or you love their brand voice. Whatever the case, this section is where you share your enthusiasm for the role.

Here’s an example opening paragraph. In this scenario, you’re applying for a digital marketing role at a bicycle company:

“Dear Mr. John Doe,

Thank you for considering my application for the role of Marketing Coordinator at Bits n’ Bikes.

My parents bought my first bike at one of your stores. I’ll never forget the freedom I felt when I learned to ride it. My father removed my training wheels, and my mom sent me barrelling down the street. You provide joy to families across the country — and I want to be part of that.”

4. Emphasize why you’re best for the job

Your next paragraphs should be focused on the role you’re applying to. Highlight your skill set and why you’re a good fit for the needs and expectations associated with the position. Hiring managers want to know what you’ll bring to the job, not just any role.

Start by studying the job description for hints. What problem are they trying to solve with this hire? What skills and qualifications do they mention first or more than once? These are indicators of what’s important to the hiring manager.

Search for details that match your experience and interests. For example, if you’re excited about a fast-paced job in public relations, you might look for these elements in a posting:

• They want someone who can write social media posts and blog content on tight deadlines
• They value collaboration and input from every team member
• They need a planner who can come up with strong PR strategies

Highlight how you fulfill these requirements:

“I’ve always been a strong writer. From blog posts to social media, my content pulls in readers and drives traffic to product pages. For example, when I worked at Bits n’ Bikes, I developed a strategic blog series about bike maintenance that increased our sales of spare parts and tools by 50% — we could see it in our web metrics.

Thanks to the input of all of our team members, including our bike mechanics, my content delivered results.”

5. End with a strong closing paragraph and sign off gracefully

Your closing paragraph is your final chance to hammer home your enthusiasm about the role and your unique ability to fill it. Reiterate the main points you explained in the body paragraphs and remind the reader of what you bring to the table.

You can also use the end of your letter to relay other important details, like whether you’re willing to relocate for the job.

When choosing a sign-off, opt for a phrase that sounds professional and genuine. Reliable options include “Sincerely” and “Kind regards.”

Here’s a strong closing statement for you to consider:

“I believe my enthusiasm, skills, and work experience as a PR professional will serve Bits n’ Bikes very well. I would love to meet to further discuss my value-add as your next Director of Public Relations. Thank you for your consideration. I hope we speak soon.

Tips to write a great cover letter that compliments your resume

When writing your own letter, try not to copy the example excerpts word-for-word. Instead, use this cover letter structure as a baseline to organize your ideas. Then, as you’re writing, use these extra cover letter tips to add your personal touch:

• Keep your cover letter different from your resume : Your cover letter should not duplicate the information on your resume. Instead, it should provide context and explanations for key points in your resume, emphasizing how your qualifications match the specific job you're applying for.
• Customize your cover letter . Tailor your cover letter for each job application. Address the specific needs of the company and the job posting, demonstrating that you've done your homework and understand their requirements.
• Show enthusiasm and fit . Express your enthusiasm for the company and position in the cover letter. Explain why you are interested in working for this company and how your values, goals, and skills align with their mission and culture.
• Use keywords . Incorporate keywords from the job description and industry terms in your cover letter. This can help your application pass through applicant tracking systems (ATS) and demonstrate that you're well-versed in the field.
• Keep it concise . Your cover letter should be succinct and to the point, typically no more than one page. Focus on the most compelling qualifications and experiences that directly support your application.
• Be professional . Maintain a professional tone and structure in your cover letter. Proofread it carefully to ensure there are no errors.
• Address any gaps or concerns . If there are gaps or concerns in your resume, such as employment gaps or a change in career direction, briefly address them in your cover letter. Explain any relevant circumstances and how they have shaped your qualifications and determination.
• Provide a call to action . Conclude your cover letter with a call to action, inviting the employer to contact you for further discussion. Mention that you've attached your resume for their reference.
• Follow the correct format . Use a standard cover letter format like the one above, including your contact information, a formal salutation, introductory and closing paragraphs, and your signature. Ensure that it complements your resume without redundancy.
• Pick the right voice and tone . Try to write like yourself, but adapt to the tone and voice of the company. Look at the job listing, company website, and social media posts. Do they sound fun and quirky, stoic and professional, or somewhere in-between? This guides your writing style.
• Tell your story . You’re an individual with unique expertise, motivators, and years of experience. Tie the pieces together with a great story. Introduce how you arrived at this point in your career, where you hope to go , and how this prospective company fits in your journey. You can also explain any career changes in your resume.
• Show, don’t tell . Anyone can say they’re a problem solver. Why should a recruiter take their word for it if they don’t back it up with examples? Instead of naming your skills, show them in action. Describe situations where you rose to the task, and quantify your success when you can.
• Be honest . Avoid highlighting skills you don’t have. This will backfire if they ask you about them in an interview. Instead, shift focus to the ways in which you stand out.
• Avoid clichés and bullet points . These are signs of lazy writing. Do your best to be original from the first paragraph to the final one. This highlights your individuality and demonstrates the care you put into the letter.
• Proofread . Always spellcheck your cover letter. Look for typos, grammatical errors, and proper flow. We suggest reading it out loud. If it sounds natural rolling off the tongue, it will read naturally as well.

Common cover letter writing FAQs

How long should a cover letter be.

A cover letter should generally be concise and to the point. It is recommended to keep it to one page or less, focusing on the most relevant information that highlights your qualifications and fits the job requirements.

Should I include personal information in a cover letter?

While it's important to introduce yourself and provide your contact information, avoid including personal details such as your age, marital status, or unrelated hobbies. Instead, focus on presenting your professional qualifications and aligning them with the job requirements.

Can I use the same cover letter for multiple job applications?

While it may be tempting to reuse a cover letter, it is best to tailor each cover letter to the specific job you are applying for. This allows you to highlight why you are a good fit for that particular role and show genuine interest in the company.

Do I need to address my cover letter to a specific person?

Whenever possible, it is advisable to address your cover letter to a specific person, such as the hiring manager or recruiter. If the job posting does not provide this information, try to research and find the appropriate contact. If all else fails, you can use a generic salutation such as "Dear Hiring Manager."

Should I include references in my cover letter?

It is generally not necessary to include references in your cover letter. Save this information for when the employer explicitly requests it. Instead, focus on showcasing your qualifications and achievements that make you a strong candidate for the position.

It’s time to start writing your stand-out cover letter

The hardest part of writing is getting started. 

Hopefully, our tips gave you some jumping-off points and confidence . But if you’re really stuck, looking at cover letter examples and resume templates will help you decide where to get started. 

There are numerous sample cover letters available online. Just remember that you’re a unique, well-rounded person, and your cover letter should reflect that. Using our structure, you can tell your story while highlighting your passion for the role. 

Doing your research, including strong examples of your skills, and being courteous is how to write a strong cover letter. Take a breath , flex your fingers, and get typing. Before you know it, your job search will lead to a job interview.

If you want more personalized guidance, a specialized career coach can help review, edit, and guide you through creating a great cover letter that sticks.

Ace your job search

Explore effective job search techniques, interview strategies, and ways to overcome job-related challenges. Our coaches specialize in helping you land your dream job.

Elizabeth Perry, ACC

Elizabeth Perry is a Coach Community Manager at BetterUp. She uses strategic engagement strategies to cultivate a learning community across a global network of Coaches through in-person and virtual experiences, technology-enabled platforms, and strategic coaching industry partnerships. With over 3 years of coaching experience and a certification in transformative leadership and life coaching from Sofia University, Elizabeth leverages transpersonal psychology expertise to help coaches and clients gain awareness of their behavioral and thought patterns, discover their purpose and passions, and elevate their potential. She is a lifelong student of psychology, personal growth, and human potential as well as an ICF-certified ACC transpersonal life and leadership Coach.

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Cover Letter Templates

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16+ Convincing Cover Letter Templates [Pick & Download]

Looking to create a cover letter that stands out? Try one of our 12 cover letter templates (and land that job)!

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Expert Reviews

Oana Vintila

Career Counselor

Cover Letters are usually synonymous with formal and bland rambling that you write down hoping for an invite to a job interview. I just love it how Novorésumé has enhanced that and is offering you a tool to build proper arguments and structured discourse about who YOU ARE and what YOU CAN DO.

A real confidence booster, I tell you, seeing your motivation eloquently written!

Gabriela Tardea

Career Strategist, Coach & Trainer

The best thing about this platform when creating a Cover Letter as an addition to your resume is that the documents will match each other's design and font, creating eye-catching documents that recruiters/hiring managers will love.

You will be initially judged based on your papers, so why not make a first great impression?

Why Novorésumé?

Matching Cover Letters

To keep your job application consistent and professional, our Cover Letter templates perfectly match the resume templates.

Creative & Standard Templates

Whether you apply for a conservative industry like banking or a hype start-up, you can tailor our cover letter templates to fit your exact needs.

Get Inspired with Our Cover Letter Examples

Cover letters resources, what is a cover letter.

A cover letter is a one-page document you submit alongside your resume or CV for your job application.

The main purpose of your cover letter is to:

Show your motivation for working at the company

Bring special attention to the most important parts of your work history

Explain how your work experience fits whatever the company is looking for

What your cover letter is NOT about, is rehashing whatever you already mentioned in your resume. Sure, you should mention the most important bits, but it should NOT be a literal copy-paste.

Keep in mind that the cover letter is usually read after the recruiter scans your resume and decides that you’re qualified for the position.

Why Use a Cover Letter Template?

Your cover letter is just as (if not more) important as your resume.

After all, your resume is what gets your foot through the door, but a cover letter is what opens that door.

So, if you put so much effort into your resume, why not do the same for your cover letter?

A good cover letter template can show the recruiter that you’re serious about the job (especially if it matches your resume design).

What to Include in Your Cover Letter?

Every good cover letter has the following sections:

Header - On top of the cover letter, you write down your own contact information, as well as the recruiter’s (recruiter name, company name, company address, etc…).

Greeting - A formal greeting for the recruiter. E.g. “Dear Sir or Madam,” To learn how to address your cover letter better, check out our article.

Opening paragraph - The introduction of your resume. Here, you summarize your background info (“financial analyst with X+ years of experience”), state your intent (“looking for X position at Company Y”), and summarize your 1-2 achievements to get the recruiter hooked.

Second paragraph - In the second paragraph, you explain how you’re qualified for the position and why the recruiter should pick YOU.

Third paragraph - You talk about why you’re a good match for the company. Do you share common values? Is the company working on projects you’re interested in? Etc…

Formal closing - Finally, you end the cover letter with a quick summary and a call to action (“I’m super excited to work with Company X. Looking forward to hearing from you!”).

How to Write a Great Cover Letter?

There’s a lot that goes into writing a great cover letter. If you want to get the full picture, you can check out our guide on how to write a cover letter .

Here are, however, some of the key takeaways:

Avoid Fluff - You want to be as specific as possible with your cover letter. Avoid vague statements like “I’m a good fit for the company because I’m a good critical thinker!”

Do Your Research - Most companies don’t like people who “spray and pray” - applying for dozens of jobs without giving any much thought. What they ARE looking for is someone that’s passionate about their company, and wants to contribute. So, do your research about the companies you apply for, and show off your knowledge and passion in your cover letter.

Back Up Your Achievements with Data - When possible, back up your experience with data. Instead of saying, “I improved company revenue”, say “I managed to hit and exceed sales KPIs for 5+ months in a row.”

How Long Should a Cover Letter Be?

Most recruiters agree that a cover letter should be brief and concise. It should be around 1-page max, within a 250 to 400 word range.

How Can I Write a Student Cover Letter?

Pretty much the same way you’d write a regular cover letter, with one difference.

Instead of focusing on your work experience, you should talk about:

Why you want to work for the company you’re applying for

How your educational background prepared you for the job

How your skill-set can help you stand out and excel at the job

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Cover Letter Templates FAQ?

How to make a simple cover letter for your resume.

Simply pick one of our 12 cover letter templates above to get started.

We’d recommend matching your cover letter template to the resume template you picked.

What is the Best Cover Letter Template?

There’s no such thing as the “best cover letter template.” After all, every single recruiter has their own personal taste. Some might like a shiny & flashy cover letter template, while others might think it’s tacky.

As a rule of thumb, though, we usually recommend customizing each cover letter for the company you’re sending it to.

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The 18 Do’s and Don’ts of Cover Letters Every Job Seeker Should Know

Posted: May 8, 2024 | Last updated: May 8, 2024

Most job seekers don’t spend nearly enough time working on their cover letters, assuming that their resume is enough to get them an interview. But when there is competition, a great cover letter can be the difference between getting an interview and getting passed over. 

Your cover letter is your first impression when you’re applying for a new job, and it should be a good one. It’s also an opportunity to show your personality and demonstrate why you’re a perfect fit for the role.

Writing a cover letter can be a daunting task, but you can do a few simple things to make the process easier. Here are some easy do’s and don’ts that can help you write a great cover letter that will impress employers.

Sell Yourself

Like your resume, your cover letter is your chance to brag (professionally) about why they should hire you. Be proud of your skills and accomplishments, and use them to explain why you are the best candidate for the job.

When you sit down to write a cover letter, think about what will grab the hiring manager’s attention and make them want to learn more about you. What can you say about your skills and experience that will set you apart from the other candidates?

If you can, include specific examples of times when you have excelled in a similar role.

Answer the Question: Why Do You Want to Work Here?

You can be more human and personable in your cover letter than in your resume. So be sure to tell the reader why you want the job . This is especially true if you are making a career change or have been out of work for a while. 

Briefly explain your situation so that the hiring manager doesn’t have any questions about why you’re applying. 

For example, you can say something as simple as: “After ten years of working in office administration, I am interested in finding new challenges in the marketing industry.” 

Address How You Meet the Needs of the Organization

There’s a reason most job applications require a resume and a cover letter. A cover letter gives you a chance to communicate with the organization and elaborate on your resume. It’s your opportunity to explain how you meet the organization’s needs and why you should be selected for an interview.  

When writing a cover letter, it’s important to focus on how you can help the company reach its goals. You need to do your research to do this.

Find out the company’s goals and plans for achieving them. Then, craft a cover letter that demonstrates how your skills and experience can help the company succeed. 

You can also use your cover letter to address some of the other job needs that may be difficult to include on your resume. These are things like having a driver’s license and access to a vehicle or details about your availability, such as when you can start.

Personalize Each Letter

Each employer should receive a personalized cover letter, but don’t worry! You can create one or two cover letter templates and tailor them for each job, just like you should do for your resume.

People still expect your cover letter to follow the formal letter format that includes the date, your name and contact information, and the company’s contact information. Be sure to update each cover letter so that it has the correct details and is addressed to the right person. Addressing your cover letter to the wrong person or sending the wrong letter with your resume probably won’t get a second look. 

If you can’t find who to address the letter to, it’s better to use something generic like “hiring manager” or “hiring team” than the wrong name.

Keep it Short

Almost everyone will tell you that your cover letter must be one page. In most cases, this is great advice. Limiting yourself to one page helps you avoid repetition and really focus on what the hiring manager needs to know.

But the truth is, your cover letter should be as long as it needs to be. 

I have been successful in submitting a two-page cover letter in the past. In this case, I was applying for a position that was actually two part-time jobs combined into one full-time job. The two roles were related but required different skills, so there was no way to address them all with a single-page cover letter.

Make sure your cover letter is free of spelling and grammatical errors. Use Grammarly (which is free) to catch spelling errors, grammar mistakes, and other language issues that you may overlook. This attention to detail will show the employer that you are taking the time to make sure that your letter is professional and that you are taking the job seriously. 

Proofreading your own cover letter (and resume) can be difficult because you have likely read it so many times that you no longer see the mistakes. Having someone else take a look at it with fresh eyes can be helpful. In addition, they may be able to offer suggestions for improvements or point out information that is missing.

Get Their Attention Right Away

Almost every cover letter starts in the same boring way: “I am writing to apply for the [position] job at [company].” This does not tell the employer anything about you or why you are qualified for the job. 

Instead, use the first paragraph to grab the employer’s attention and make them want to read more. 

You can do a few things to make your first paragraph truly stand out: 

• Tell them right away why you are qualified for the position. If you have work experience that matches the required qualifications, mention it first. 
• Use strong, active language to engage the employer and show that you are enthusiastic about the position. 
• Talk about your transferable skills, such as those you gained from previous jobs, volunteering, leadership roles, or your side hustle. Use specific examples to demonstrate how you have used these skills in the past and how they will help you succeed in the position you are applying for.

Starting your cover letter with a strong hook will immediately set you apart from other candidates and demonstrate your dedication and enthusiasm for the role.

Use Action Words

Use strong action words on your cover letter, such as: created, managed, oversaw, and implemented. These words will demonstrate your ability to take charge and get things done. Hiring managers are looking for candidates who can take the initiative and get the job done, so make sure to highlight your relevant experience and skills by using descriptive words .

Address Employment Gaps or Potential Concerns

Your cover letter is also an opportunity to explain any gaps in your employment history or to address any concerns that the employer might have about your candidacy. For example, if you took a few years off to raise your children, use your cover letter to explain how this has prepared you to return to the workforce and be an even better employee.

If you are out of work, don’t try to hide it. Employers may eventually discover the truth, so it’s better to be honest with them from the start.

Explain your situation briefly and focus on the positive – what you have been doing to stay busy and how you are excited to put your skills to use in a new role. Honesty is always the best policy, and employers will appreciate your transparency.

Don’t Repeat Your Resume

Now that you know what you should be doing on your cover letter, let’s talk about some of the things you need to avoid. 

Your cover letter is meant to elaborate on your resume, not repeat it. If it doesn’t tell us anything more than your resume already does, why are you even bothering to write one?

Hiring managers don’t want to read the same information twice. They want to see how you can add value to their organization, not just a list of your past accomplishments.

Use your cover letter to talk about your skills and experience in a more natural way. Expand on what you want an employer to know about yourself and your application. 

Don’t Be Negative

If you are applying for a new job, you are either unemployed or underemployed, hate your current job , or are worried that you may be about to lose it. None of these situations are fun to be in, but you can’t let that show in your cover letter. You have to keep it positive!

You want to show the employer that you are excited about the opportunity and are confident in your ability to do the job. 

If you hate your current job, focus on how you are looking for a new challenge and how you believe this job will be a better fit for you. Or, if you are worried you may lose your job, focus on how you are proactive and are already looking for new opportunities. 

Don’t Discuss Why You Need the Job

Everyone knows that you need a job to make money to support yourself and your family. You don’t need to explain this or the details of your specific situation in your cover letter. Mentioning that you are hoping to buy a new house next year doesn’t matter to an employer. 

What does matter to an employer is what you can do for them. They want to know how you will:

• make their company more money
• save them money
• make their company more efficient
• help them to avoid potential problems

In your cover letter, focus on what you can do for the employer, not on what they can do for you. 

Don’t Make Excuses

Making excuses will only draw more attention to your weaknesses or make you sound like a difficult person to work with.

If you don’t meet 100% of the qualifications they are looking for, that’s okay – just don’t point it out! Let them decide if it’s a deal-breaker or if they are willing to train you in that specific area. They might not even notice!

Avoid making excuses for past job experiences or choices that might negatively reflect on you. If you were fired from a job, for example, simply state that the job wasn’t a good fit and move on. Don’t try to justify your actions or make excuses—this will only make you look bad.

Don’t Lie Or Exaggerate

Many people feel the temptation to lie or exaggerate their skills and experience when applying for a new job. Although lying on your application may seem like a harmless way to make yourself look more qualified, it can lead to serious consequences.

When an employer is interested in hiring you, they will conduct a background check and call your references. If you’re caught lying on your job application, you will likely be immediately disqualified. In some cases, you may even be banned from applying to that company in the future.

Lying on your application can also be a form of fraud, which is a crime in many jurisdictions. Depending on the severity of the lie, you could lose your job, be sued, or even be prosecuted for falsifying documents.

Lying or exaggerating about your experience or education can also lead to problems down the road if you are hired for a position based on false information. For example, if you claim you are proficient at using a specific program that you don’t really know much about, you will struggle in your new role. Not being able to do your job will be stressful and raise questions with your employer. Unless you’re a quick learner, you will probably find yourself job searching again within a few months. 

So, the next time you’re tempted to fudge the truth on your application, remember the potential consequences. Be honest on your applications, and you’ll be much better off in the long run.

Don’t Send a Generic Letter

As mentioned, your cover letter should be unique to each employer and job opportunity. Don’t simply copy and paste the same letter for every job application. A few small tweaks are all you need to make your cover letter specific to each job and increase your chances of getting an interview. 

If it’s obvious that you’ve created one cover letter and are using it repeatedly to apply to dozens of jobs, it gives the impression that you don’t really care if you get this job or not – you just want any job. And while that may be true, you don’t want to create any apprehension with an employer. 

Don’t Use Clichés or Slang Terms

Avoid using clichés, slang, and overly casual language when writing a cover letter. Such language can come across as unprofessional and may not convey the message you are trying to get across in the best way possible. 

Clichés include phrases like “I’m a people person” or “I’m a go-getter.” These phrases are overused and do not add anything unique to your letter. 

Using slang can give the impression that you are not taking the process seriously. It can also make it difficult for the reader to understand what you are trying to say. Instead, focus on using clear and concise language, which will get your point across in a way that is both professional and respectful.

While it is important to be friendly and personable in your letter, being too casual can make you seem unprofessional and could hurt your chances of getting the job.

Don’t Include Unnecessary Personal Information

There are a few reasons why you should not include personal information in your cover letter. First, it is not necessary. The employer is only interested in your qualifications and not your personal life.

Second, while it may seem like a good idea to make yourself seem more relatable, including personal information can actually have the opposite effect. It can make you appear unprofessional.

Third, including personal information on your cover letter can be a privacy concern. If an employer knows too much about your personal life, they could potentially use this information against you. For example, if you mention that you have young children, the employer may assume that you will need to take time off for childcare. As a result, you may be passed over in favor of a candidate without the same responsibilities.

Lastly, sharing personal information in your cover letter could also lead to identity theft. If you include your home address or phone number, a savvy thief could use this information to steal your identity. By including personal information in your cover letter, you could be putting yourself at risk.

Overall, you should always err on the side of caution to protect your privacy. Stick to the facts and let your qualifications speak for themselves.

Cover Letters Are Tricky But Beneficial

It can be difficult to strike the right tone in a cover letter. You want to sound enthusiastic and professional without coming across as desperate or pushy. The goal is to show that you’re a good fit for the company, so focus on that. 

If you’re not sure how to get started, plenty of cover letter examples are available online. Just make sure to tailor the letter to the specific company and position you’re applying for, and only include the skills and experience that you actually have.

With these tips, you should have no problem creating a cover letter that will stand out and help you get hired.

Quick Resume Tips

If you want to make a good impression and stand out from the competition, here are 20 resume do’s and don’ts . Following these simple tips, you can be sure that your resume will make a great impression on employers.

Add Your Side Hustle to Your Resume

Job seekers are told they need to stand out if they want to get hired. But how? One of the easiest ways is to include their side hustle on their resumes . Your side hustle is teaching valuable job skills that can make you a stronger candidate. Not mentioning this on your resume or cover letter is a mistake! 

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Cover Letter for a Transcriptionist 2024 (With Free Example)

• May 8, 2024

Before writing a cover letter for a transcriptionist, we must have an idea about the job of a transcriptionist. So, any professional who listens converts an audio recording to text is a transcriptionist. They basically produce texts from audios and make it suitable for use in a document. In this blog, we would provide you sample cover letters for a transcriptionist job.

Who would hire a transcriptionist?

Well, it could be an individual with hearing issues or it could be an organization requiring written record of proceedings. To get a good job, a decent cover letter is required that highlights your passion, competencies, and credentials.

Transcriptionist job covers a large number of working areas like business , education, entertainment, insurance, web content, etc. But the two most common transcription work medicine and law.

Elements of Cover Letter for a Transcriptionist

While writing a cover letter for a transcriptionist you need to make sure to add such information that look appealing to hiring managers and highlights what value you can provide to the company. Below are some elements that you must include:

Header : Your contact information, date, and the recipient’s details.

Salutation : Address the hiring manager or relevant person if known.

Introduction : State the position you’re applying for and express your interest.

Skills and Experience : Highlight your transcription skills, software proficiency, attention to detail, and any relevant experience.

Accomplishments : Share specific achievements or projects that demonstrate your abilities.

Why You’re a Fit : Explain why you’re a good fit for the role and the company.

Closing Paragraph : Reiterate your interest, express gratitude, and suggest the next steps.

Closing : End with a professional sign-off (e.g., “Sincerely”) and your name.

Optional Elements : Include a postscript, references, or additional information if relevant.

Writing a Cover Letter for a Transcriptionist

• Study the Job Description : Carefully read the job description to understand the specific skills and qualifications the employer is looking for in a transcriptionist.
• Format Your Cover Letter : Use a professional format with clear headings and a clean layout. Choose a standard font and keep the formatting consistent throughout the document.
• Header : Include your contact information and the date at the top of the page. Below that, include the recipient’s details (name, title, company, address).
• Salutation : Address the hiring manager or relevant person using their name if possible (e.g., “Dear Mr./Ms. [Last Name],”).
• Introduction : Start by mentioning the position you’re applying for and where you found the job listing. Express genuine enthusiasm for the opportunity.
• Skills and Experience : Highlight your transcription skills, including typing speed, accuracy, and familiarity with transcription software. Discuss any specialized training or certifications you have that are relevant to the role.
• Accomplishments : Provide specific examples of your achievements in transcription, such as meeting tight deadlines, maintaining accuracy in challenging situations, or improving transcription processes.
• Why You’re a Fit : Explain how your skills and experience align with the job requirements outlined in the job description. Emphasize what sets you apart from other candidates and how you can contribute to the company’s success.
• Closing Paragraph : Reiterate your interest in the position and your enthusiasm for the opportunity to join the company. Thank the hiring manager for considering your application and express your willingness to provide further information or schedule an interview.
• Closing : End with a professional sign-off (e.g., “Sincerely” or “Best regards”) followed by your name.
• Optional Elements : Consider including a postscript to highlight a key point or add a personal touch. You can also mention that you’ve attached your resume for further reference.

Cover Letter Template for a Transcriptionist

[Your Name]

[Your Address]

[City, State, Zip Code]

[Your Email Address]

[Your Phone Number]

[Hiring Manager’s Name]

[Company Name]

[Company Address]

Dear [Hiring Manager’s Name],

I am writing to express my interest in the transcriptionist position at [Company Name], as advertised on [where you found the job listing]. With [number] years of experience in transcription and a passion for linguistic precision, I am confident in my ability to contribute effectively to your team.

In my previous role at [Previous Company], I honed my transcription skills, achieving a typing speed of [typing speed] words per minute with exceptional accuracy. I am proficient in using a variety of transcription software and have experience transcribing audio files across various industries, including [mention any relevant industries]. Additionally, my attention to detail and ability to maintain confidentiality ensure that I consistently deliver high-quality transcriptions on time.

I am particularly impressed by [mention something specific about the company or job posting], and I am eager to bring my skills and expertise to [Company Name]. I am excited about the opportunity to contribute to your team and help elevate transcription standards within your organization.

Thank you for considering my application. I am looking forward to the possibility of discussing how my skills align with your needs further. Please find my resume attached for your reference.

Cover Letter Example for Transcriptionist

Certainly! Here’s a more specific example of a cover letter for a transcriptionist position:

Isabella Thompson 123 Main Street Anytown, USA 12345 [email protected] (555) 123-4567 [Date]

Ms. Emily Johnson Hiring Manager ABC Transcription Services 456 Oak Avenue Anytown, USA 54321

Dear Ms. Johnson,

I am writing to express my interest in the transcriptionist position at ABC Transcription Services, as advertised on your company website. With over five years of experience in transcription and a strong dedication to accuracy and efficiency, I am confident in my ability to contribute effectively to your team.

During my tenure at XYZ Transcription Solutions, I transcribed a wide variety of audio files, including medical dictations, legal proceedings, and business meetings. My typing speed of 80 words per minute, combined with meticulous attention to detail, allowed me to consistently produce accurate and error-free transcripts. I am proficient in using transcription software such as Express Scribe and have experience working with different audio formats.

What excites me most about the opportunity at ABC Transcription Services is your commitment to providing high-quality transcription services to clients in the healthcare industry. I am eager to leverage my experience in medical transcription to contribute to your team’s success and uphold your company’s reputation for accuracy and professionalism.

Thank you for considering my application. I am enthusiastic about the possibility of joining ABC Transcription Services and contributing to your team. I look forward to the opportunity to discuss how my skills and experiences align with the needs of your company. Please find my resume attached for your review.

Isabella Thompson

Is it hard to be a transcriptionist?

Well, the work of a transcriptionist may be hard because sometimes the audio files are not clear even some are with background noise and hard to transcribe. And the work should be precise means need utmost focus and attention.

Is transcriptionist a paying job?

You can earn more than $30 per hour as an experienced transcriptionist.

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• Nurse Career

Essential Job Search Tips for Nurses

Whether you’re a new graduate or a seasoned nurse looking for a change of scenery, you eventually need to search for a job. Sifting through job advertisements can feel overwhelming, even when using a job board to narrow the listings. And after you find a job, you have to figure out how to apply and get noticed. Luckily, there are several things you can do to simplify the job search process. 

Understanding the Healthcare Job Market

Understanding the healthcare market before searching and applying for any position helps you gain direction. Research by focusing on the physical location you wish to work in and the specialty you’re interested in. The situation can be completely different from one hospital department to the next.

Strategies for learning the healthcare job market include the following:

• Talking to colleagues already in the healthcare arena can help you understand current openings and positions that may be in the works within their organizations. Network with previous coworkers, classmates, clinical instructors, and even friends of friends.
• Consider attending continuing education classes and workshops in person, which allows you to meet and network with others.
• The US Department of Labor releases reports with information on current labor shortages and forecasts needs for the future. They are predicting a major shortage of nurses , which you can use to your advantage in your job search.

Crafting a Standout Resume and Cover Letter

This step is one of the most important in any job search. You need an excellent nursing resume or CV and cover letter to stand out from the crowd (and get through to an interview).

There are three main formats for resume writing: chronological, functional, and combination. 

• Chronological resumes list positions in order from newest to oldest. These work great for someone with a history of positions in the same field or type of position. Chronological formats also support a long work history.
• Functional resumes list skills and accomplishments as highlights. These are best for people changing careers or returning to the workforce. 
• Combination resumes combine the other two types. This format is ideal for nurses, as it allows you to highlight your work experience and specific nursing skills while also listing your experience.   

Below are some important sections to include in your nursing resume:

• A professional summary : This part is a brief section at the top with your nursing qualifications and years and types of experience.
• Licenses and certifications : Include your license number (if public), state of licensure, and expiration date. Include nursing certifications such as specialty certifications or skill-based certifications specific to your field.
• Professional experience : List each job with the position title, employer, location, and dates of employment. Use bullet points to highlight your responsibilities and achievements, emphasizing aspects like patient care, treatment planning, and collaboration with healthcare teams.
• Education : List your nursing degree(s) and any relevant formal education. Include the degree obtained, the institution, and graduation year.
• Skills : Highlight specific nursing skills (e.g., wound care, administering medication, patient education) and soft skills (e.g., communication, empathy, problem-solving).
• Awards and honors : If applicable, mention any recognitions you’ve received in your nursing career.
• Professional memberships : Include any professional associations or memberships to healthcare or nursing-related organizations.

Tailor your resume as needed to each position you apply for. Adding keywords from the job descriptions can help your resume get through the screening phase and into the right hands.

Many people hire a professional writer to ensure they have the best nursing resume possible. Use a service dedicated to healthcare and nursing professionals, such as Health eCareers resume and CV writing services .

Cover Letter

A cover letter is the perfect place to make a great first impression. Additionally, many organizations have software that scans your cover letter (and resume) for keywords they’ve added to the job description. Don’t use the same cover letter for every application submission. Adjust your writing to meet each unique job posting.

Your cover letter is a business correspondence and needs to be formatted as such:

• Begin with your name and address as a header. It’s also a good idea to add a phone number and email. Make sure you have a professional email address. 
• Address the letter to the appropriate person with their name, organization/facility, department, and address.
• Begin your letter in a business manner, such as Dear [Name of hiring manager] or Dear Hiring Manager, if you don’t have a contact name. Addressing the hiring manager by name is always best practice.
• In the body of your letter, introduce yourself, describe the position you’re applying for, and provide any pertinent information about how you came upon this job opening.
• Highlight your skills and qualifications that match the specific job listing. Use keywords from the job posting if they fit your abilities.  
• Include a short statement about why you want to work for this specific organization. Be enthusiastic in your reasoning.
• Close with “Sincerely” or “I am looking forward to hearing from you soon,” and sign.

Writing a cover letter can feel daunting but there are plenty of tips out there to help you craft the perfect cover letter .

Leveraging Professional Networks

Finding jobs can be daunting. But remember, there’s a nursing shortage, and employers want to find you. One way to put yourself in a position to be seen by employers is to join and participate in professional nursing associations . Attending conferences and events allows you to network with other professionals. You may even hear about open positions that have yet to be posted publicly.  

Attend events dressed appropriately for an interview, and be prepared with a few copies of your resume in case you have the opportunity to give it to a prospective employer. Carry yourself at all networking events as though you were in an interview. Show your best self!

Considering Various Employment Settings

If you’re looking for a job and struggling, you may be limiting yourself too much. Restricting a nursing job search to only hospital settings prevents you from seeing multiple opportunities with great earning potential. Keep an open mind about work specialty and setting . Opportunities may become available that are outside of a traditional bedside role.

Nurses are needed in many areas:

• Clinics and physician’s offices
• Home health care  
• Long-term care/rehabilitation centers   
• Schools 
• Occupational health
• Public health
• Hospice care
• Travel nursing
• Insurance companies
• Research and academia
• Correctional facilities

Preparing for Interviews

After you land a nursing interview , don’t go in unprepared! You have a resume and the appropriate attire, but you need more before heading to an interview. To help you prepare, you can search for popular interview questions and prep your answers ahead of time. 

• Look up the prospective employers’ organization online.
• Read their mission statement.
• Look at all the services the organization or facility offers.
• Understand their purpose and future plans.
• Read all the position requirements and consider how you meet them through your previous positions or education.
• Think of on-the-job examples of how you’ve used the listed required skills.
• Why did you become a nurse?
• How do you handle stressful situations?
• How do you react in an emergency?
• How do you handle a difficult patient?

Nursing jobs are in demand nationwide. If you’re ready to kick off your nursing job search, Health eCareers has thousands of nursing jobs to explore.

Kate Houck, RN, BSN, is a L&D nurse with over nine years of experience in OB, lactation, school nursing, and pediatrics. She has a passion for taking care of families and helping new nurses be the best they can be.