how do you add apa citations to a powerpoint presentation

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APA 7th Edition Guide

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Citing Sources in PowerPoint Slides

• PowerPoint - In-text Citations
• PowerPoint - References List

Note:  APA does not have specific rules about the format of PowerPoint slides.  Rasmussen University does have recommended guidelines outlined below and in the attached PPT presentation.

PowerPoint slides  may   need citations, depending on what type of information is included on the slide.

If the text on a slide is a quote (someone else's words, verbatim) or someone else's ideas in the presenter's own words, then a citation is needed.

If the text placed on a slide is simply a word or phrase that represents a topic that the presenter will be discussing in greater detail, then a citation is not needed.

The table below includes two PowerPoint slides (left side). The column on the right tells whether or not the information would need to be cited and why.

Speaker Notes:  Some assignments require text in the Speaker Notes area of the PowerPoint slide. If information from a source is quoted, summarized, or paraphrased in that area, an in-text citation and reference will likely be required. Ask your instructor for clarification.

• Presentations & APA Citation Style at Rasmussen University Great resource to share with students if they are having struggles with APA in PPTs.

PowerPoint Slides - References

There are two ways to include the Reference list in your presentation:

• Coordinating reference lists are typically handed out during or after the presentation either in print if presenting in person, or electronically if presenting online. This is the preferred method of including a Reference list of the sources cited in your slide deck.
• Include a Reference list in the last slide of the presentation. This is an acceptable method if there are not many resources to include. Avoid adding so many resources to the list that the type is not legible to those attending the presentation

Creating the Reference List Slide

• If you use outside sources in your presentation (noted in your in-text citations), you must cite those sources on a References page/slide.
• Your Reference page can be created in NoodleTools, exported to Microsoft Word, and distributed or submitted with your slides to those who attend your presentation. Ask your instructor if they would like a Reference slide as the last slide of your presentation. Note that you may need more than one slide depending on how many references are needed.

See the slide deck below for more information.

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• Last Updated: May 7, 2024 10:19 AM
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Formatting a Powerpoint Presentation in APA 7th Style

The apa 7th manual and the apa website do not provide any specific rules about using apa format or citation in powerpoint slides. , here are some recommended guidelines:, 1. always follow any specific instructions given by your instructor., 2. you will need in-text citations on a powerpoint slide where you are quoting, paraphrasing, or summarizing someone else's ideas. , 3. you also will include a reference list as your powerpoint's last slide (or slides). , this youtube video from smart student shows you how to create apa7th in-text citations and a reference list: .

• Citing and Referencing in Powerpoint Presentations | APA 7th Edition This video will show you how to create APA 7th in-text citations and a Reference page for your PowerPoint presentation.
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• Last Updated: May 3, 2024 2:22 PM
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APA Citation Guide (7th edition) : Powerpoint Presentations

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On this Page

Powerpoint presentations - what do i need to cite, powerpoint presentations - where do my citations go, other digital assignments - where do my citations go, quick rules for an apa reference list.

Your research paper ends with a list of all the sources cited in the text of the paper. Here are nine quick rules for this Reference list.

• Start a new page for your Reference list. Centre the title, References, at the top of the page.
• Double-space the list.
• Start the first line of each reference at the left margin; indent each subsequent line five spaces (a hanging indent).
• Put your list in alphabetical order. Alphabetize the list by the first word in the reference. In most cases, the first word will be the author’s last name. Where the author is unknown, alphabetize by the first word in the title, ignoring the words a, an, the.
• For each author, give the last name followed by a comma and the first (and middle, if listed) initials followed by periods.
• Italicize the titles of these works: books, audiovisual material, internet documents and newspapers, and the title and volume number of journals and magazines.
• Do not italicize titles of most parts of works, such as: articles from newspapers, magazines, or journals / essays, poems, short stories or chapter titles from a book / chapters or sections of an Internet document.
• In titles of non-periodicals (books, videotapes, websites, reports, poems, essays, chapters, etc), capitalize only the first letter of the first word of a title and subtitle, and all proper nouns (names of people, places, organizations, nationalities).
• If a web source (not from the library) is not a stable archived version, or you are unsure whether it is stable, include a statement of the accessed date before the link.

What am I legally required to cite in my digital assignment?

According to the Copyright Act, you must cite the sources (images, videos, books, websites, etc.) that you used in your digital assignment ( 29.21(1)(b) ). You must cite the source (where you got the information from) and the creator of the content (if available). You must also make sure that any copyrighted materials you used in your assignment meet the conditions set out in section  29.21  of the Copyright Act. For a list of conditions and more information, please visit:  http://studentcopyright.wordpress.com/mashups/

What citation style do I use for the sources in my digital assignment?

There is no one required citation style, so please defer to your instructor's directions and citation style preference.

List your sources in a slide at the end of the Powerpoint presentation, with footnotes throughout your presentation as applicable.

You could also provide a print copy of the sources you used to those attending your presentation.

Seneca Libraries has the following recommendations for how to organize your list of sources for digital assignments. Please check with your instructor first:

Videos you create: 

List your sources in a credits screen at the end of the video.

Websites you create:

• For images, include a citation under each image using this format “From: XXXX” and then make the image a link back to the original image ( example  - picture of little girl). Or list the citation at the bottom of the web page.
• For quotes or material from other sources, include an in-text citation that links back to the original material ( example  – second paragraph).

Images you create: 

If possible list your sources at the bottom or side of the image ( example ). Otherwise, include a list of citations alongside the image wherever it’s uploaded (e.g. Flickr, Blackboard).

**Please note that the above are recommendations only and your instructor may have a preference and directions for how and where you list your sources for your assignment.**

If you don't receive specific instructions from your instructor, try to include your citations in a way that doesn't impact the design of your digital assignment.

For more information please contact Seneca Libraries copyright team at  [email protected]

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• Last Updated: Apr 15, 2024 11:26 AM
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APA for PowerPoint Presentations

Using powerpoint for beginners.

The APA manual does not have a section on how to format a PowerPoint presentation, but y ou can follow APA style guidelines within your PowerPoint . For example:

• Include the same information on your title slide that you would have on a title page. 
• Include in-text citations for any quote, paraphrase, image, graph, table, data, audio or video file that you use within your presentation. Please note that photographs are considered figures in APA style. 
• The last slide will be your References List. 
• “No citation, permission, or copyright attribution is necessary for clip art from programs like Microsoft Word or PowerPoint” (American Psychological Association [APA], 2020, p. 346).
• Do not reproduce images without permission from the creator or owner of the image. See section 12.15 of the APA manual for more information about this.

Resource: Goodwin University Library. 2019. How to format a PowerPoint presentation in APA Style. Goodwin University.   https://goodwin.libguides.com/apastyle   

• Citing Business Sources in APA Style Brock University's guide to citing business information sources according the the Publication Manual of the American Psychological Association, 7th edition. Includes citing sources in presentations
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Home / Guides / Citation Guides / How to Cite Sources / How to Cite a PowerPoint Presentation in APA, MLA or Chicago

How to Cite a PowerPoint Presentation in APA, MLA or Chicago

Let’s be honest: Sometimes the best information for a paper comes straight from a professor’s PowerPoint presentation. But did you know that source needs to be cited?

Whether you’re making use of your instructor’s lecture materials or pulling information from a Powerpoint found online, you need to make sure to cite your sources if you use information from it in a project or paper.

Here’s a run -t hrough of everything this page includes:  

• Cite a PowerPoint Presentation in MLA format
• Cite a PowerPoint Presentation in APA format
• Cite a PowerPoint Presentation in Chicago Style

By now, you’re probably familiar with how to cite websites, books or journal articles, but not as knowledgeable about how to cite a Powerpoint presentation. In actuality, citing PowerPoint presentations aren’t all that different from citing written materials, so don’t let yourself be phased! It’s not too hard and compiling an MLA works cited or APA reference page doesn’t take too long—each one should take just a few minutes to create.

To help you with the process, we’ve put together a handy guide demonstrating how to cite a PowerPoint presentation in three commonly used citation styles: MLA, APA and Chicago.

Let’s start by looking for basic information you’ll need for the citation.

Information you may need to cite a PowerPoint Presentation:

• Author or authors of the presentation
• Presentation title
• Date of publication/presentation
• Place of publication/where the presentation was given
• URL (if used to locate the presentation)

Cite a PowerPoint Presentation in MLA format:

MLA format citation structure:

Author Last Name, First Name. Presentation Title. Month Year, URL. PowerPoint Presentation.

Example citation :

Park, Lisa. Effective Working Teams . Jan. 2011, https://www.company.meetings/teams. PowerPoint Presentation.

In-text citation structure:

(Last Name)

Example in-text citation:

Cite a PowerPoint Presentation in APA format:  

APA reference structure:

Author or Presenter Last Name, Middle Initial. First Initial. (Date of publication). Title of presentation [PowerPoint presentation]. Conference Name, Location. URL

Example reference:

Park, L. (2011, March 24-28). Effective working teams [PowerPoint presentation]. Regional Dairy Workers National Conference, New York, NY, United States. https://www.company.meetings/teams

Cite a PowerPoint Presentation in Chicago Style:

Chicago citation structure:

Author Last Name, First Name. “Presentation Title.” Lecture, Location of Lecture, Month Day, Year.

Example citation:

Park, Lisa. “Effective Working Teams.” Lecture, The Plaza Hotel, New York, NY, January 11, 2011.

Troubleshooting

Solution #1: how to cite a powerpoint that has multiple authors..

For a presentation with multiple authors, list the authors alphabetically by last name for the full reference citation. The citation will list each author by Last Name, First Initial.

If the PowerPoint has just two authors, separate them with a comma and an ampersand (&). If the PowerPoint has more than two authors, list the authors separated by commas.

Reference examples:

Felner, D., & Nguy, A. (2021 April 10-12). The history of Claymation [Slideshow]. Animation Now, Los Angeles, CA, United States.

Felner, D., Nguy, A., Becham, G. (2021 April 10-12). The history of Claymation [Slideshow]. Animation Now, Los Angeles, CA, United States.

For an in-text citation for two authors, give both surnames separated by an ampersand (&) followed by a comma and the year of publication or presentation.

For an in-text citation for three or more authors, list the first author’s surname followed by “et al.” followed by a comma and the year of publication or presentation.

In-text citation examples:

(Felner & Nguy, 2021)

(Felner et al., 2021)

For a PowerPoint with two presenters or authors, include both names in the full works-cited citation. The names need to be written as follows: First presenter’s Last Name, First Name, and then the second presenter’s First Name and Last Name.

For an in-text citation, simply list the surnames of both presenters.

In-text citation example:

(Nguy and Felner)

Work-cited entry example:

Nguy, Anna and Dominic Felner. The History of Claymation. Apr. 2021. PowerPoint Presentation.

For a PowerPoint with three or more presenters, only list one presenter’s name followed by a comma and “et al.”

For an in-text citation for three or more authors or presenters , list the surname given in the full works-cited citation followed by “et al.”

(Nguy et al.)

Nguy, Anna et al. The History of Claymation. Apr. 2021. PowerPoint Presentation.

Solution #2 How to cite a slideshow that wasn’t made with PowerPoint

If making a full works-cited citation for a slideshow that was made with another program other than PowerPoint, include the medium in brackets instead of PowerPoint.

If the presentation is not in PowerPoint, and you can’t determine what software was used, include the word “slideshow” in brackets in place of PowerPoint.

Nguy, A. (2021 April 10-12). The history of Claymation [Prezi presentation]. Animation Now, Los Angeles, CA, United States.

Nguy, A. (2021 April 10-12). The history of Claymation [Slideshow]. Animation Now, Los Angeles, CA, United States.

The in-text citation will be formatted like any other APA in-text citation (author last name, year).

(Nguy, 2021)

At the end of your full works-cited citation, include the program the slideshow was made with, formatted as:  ______ Presentation.

If you are uncertain of the program used, end your citation with “slideshow” followed by a period. Nguy, Anna. The history of Claymation. Apr. 2021. Prezi Presentation. Nguy, Anna. The history of Claymation . Apr. 2021. Slideshow.

The in-text citation will be formatted like any other MLA in-text citation (author last name).

Hello all paper writers! Take a moment to try our spell checker , or refresh your knowledge on English basics with our EasyBib grammar guides ! Discover a determiner definition , learn what is an adverb , review an interjection list , and more.   

Updated April 26, 2021.

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To cite PowerPoint presentation slides, include the author name, year/date of presentation, the title, the source description, the website and/or university name, and the URL where the source can be found.

If the PowerPoint presentation is not accessible to the reader, cite the slides as personal communication.

If you want to cite a PowerPoint in MLA or APA style, you need to have basic information including the name of the author(s), title of the presentation, date and place of publication, and URL. For in-text citations, you need to include only the author name(s) in MLA style and author name(s) and year in APA style.  

APA in-text citations

(Author Surname, publication year)

(Dhanalakshmi, 2004)

MLA in-text citations

(Author Surname)

(Dhanalakshmi)

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How do I use APA Style in PowerPoint?

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Answered By: Matt Stevons Last Updated: Oct 28, 2021     Views: 24921

While not extensively covered in the APA Style 7th Edition manual,  the APA website's page on citing PowerPoint slides  does briefly address applying APA Style to a PowerPoint you are making for an assignment.  In general, many rules and guidelines on the citation of sources or writing style can be adapted to make an effective presentation formatted in APA Style, at least as much as PowerPoint can allow given the differences between a slide presentation and an academic paper.  For example, a common element you may be asked to include is a References slide at the end of your presentation, similar to the References section of your academic papers. 

However, since APA Style wasn't developed for PowerPoint, Google Slides, or other slide presentation software, there may be some instances where there isn't a specific rule governing what you want to do.  About this point, APA advises that  "decisions about font size, amount of text on a slide, color scheme, use of animations, and so on are up to writers; these details are not specified as part of APA Style."  In general, if you are asked to apply APA Style to your PowerPoint presentation, if a rule can be reasonably adapted you should try to follow it, but there may be some situations where rules are not clear or be cumbersome to follow.  In these cases, it will be up to you to decide how best to proceed and we advise working with your instructor in these instances for their preferences on what to do.  

For an example of how to integrate APA Style 7th Edition rules into your PowerPoint presentation, including how to set up the title slide and a references list slide, see the video below from the PG Writing Center.  

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• APA Style Website: PowerPoint Slide or Lecture Note References
• PG Writing Center: Formatting Graphics and Visuals (Tables and Figures) in APA 7th Edition

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APA Style Formatting in PowerPoint

APA Style (7th Edition) Formatting in PowerPoint

In this video, Purdue Global Learning and Development Specialist, Chrissine Cairns, demonstrates how to format a PowerPoint applying APA Style (7th Edition) to a title slide; body slides using bullet points, figures, tables, and copyright statements; and a reference list with hanging indentations.

Presentation Times for Video Sections

• Title Slide 00:00:00 – 00:03:45
• Bulleted Points 00:04:16 – 00:07:13
• Figures and Tables and Copyrights 00:07:14 – 00:13:36
• Reference List 00:13:32 – 00:15:37

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How to Cite PowerPoint Presentations in APA Style

Table of Contents

PowerPoint presentations have become another source of information for various occasions, from student projects and slideshows to online courses. So, the question of the proper citation of PowerPoint presentations arises. At some point, you will need a hint on how to cite someone else’s presentation in your research paper or in your own slides. There are APA style guidelines that come in handy for such cases. 

What is APA style?

How to cite a PowerPoint presentation in APA Style your readers can access

How to cite a PowerPoint presentation in APA Style your readers can’t access

How to format a PowerPoint presentation in APA Style

How to cite pictures in PowerPoint

Tips for using APA Style citations in PowerPoint

What Is APA Style?

APA Style is a set of rules for academic writing and publishing scientific papers at the highest level of clarity and accessibility. Whereas Chicago style is mainly used for studies on business, history, and the fine arts, and MLS style is common for the humanities, journal articles on education, psychology, and sciences must adhere to APA style.

If you’re wondering how to format your APA PowerPoint citation, it may seem a little bit tricky. Based on the latest, 7th edition of the APA manual and samples, we derived a ‘formula’ to show you to how to cite a presentation properly.

Depending on whether the presentation to be cited is in the public domain or is not available for readers to access, the format of PowerPoint citation will be a little different. Also, you may need to do the opposite – namely, to cite elements on your PPT slides, like direct quotations, images, or tables – in APA format. Read this article to learn how to do both of these things correctly.

How to Cite PowerPoint Slides Your Readers Can Access

Published PowerPoint presentations are typically available on the net. When citing such presentations, be sure to include the term “PowerPoint slides” in brackets, and then embed a URL address that leads directly to the original source. Since a PowerPoint presentation is a standalone piece of content that is not archived, you need to include “Retrieved from” before the URL.

Author + date + title of the presentation + [PowerPoint slides] + “Retrieved from” + URL 

Jones, A. B. (2014). How to include APA citations in a PowerPoint presentation [PowerPoint slides]. Retrieved from http://jones.uvm.edu/ppt/40hrenv/index.html.

Citing a conference presentation in APA Style 

If the presentation you need to APA cite was delivered in a certain event and place, like a professional conference or a seminar, you need to mention this in the citation as well. 

Madison, J. (2016, April 11-14). Introduction to APA Citations [PowerPoint presentation]. 2nd Annual National Conference for Researchers, New York, NY, United States. Retrieved from http://researcherguide.com/archives 

If you want to refer to a specific slide in the body text of your paper, include the slide number in your in-text citation.

Format: (Author’s surname, year, slide 4)

Example: (Madison, 2016, slide 6)

How to Cite a PowerPoint Presentation Your Readers Can’t Access

If the presentation you wish to APA cite is not published anywhere and the reader won’t be able to access it (e.g., you viewed it at a meeting), you can still give it recognition. In this case, you need to cite it as personal communication. APA style doesn’t index personal communications in the reference lists, but it is necessary to include them as in-text citations. See how you can cite a meeting in your PowerPoint presentation below.

Example: In his speech, Madison stated that employee retention increased by 5% (personal communication, May 26, 2019).

Citing a lecture in APA format

If you wonder how to cite a lecture, you can do it nearly the same way. You will need to mention the lecturer, the date when the lecture was hold and frame it as personal communication as well. 

Example: (A. Collins, personal communication, October 28, 2021)

How to Format a PowerPoint Slideshow in APA Citation Style

If you present on a serious level and need to establish the credibility of the data you put into slides, it’s important to treat your PowerPoint presentation as a research paper in the first place. In this regard, educators and editors strongly recommend applying APA guidelines to the structure of PowerPoint presentations.

Thus, a PowerPoint presentation needs to meet certain criteria. It should include:

Title slide

• Thorough APA citations
• The References slide
• Fully cited slides for tables with figures and statistical data

Make your title slide similar to the title page of an APA research paper. Your first PowerPoint slide should include the same information as the cover sheet of an APA research paper. Include the title of the presentation, your name, organization, and an author’s note describing the purpose of the presentation.

[Source: http://libraryguides.bennett.edu/home/library-tutorials/apa-style-presentations]

Reference slide

A reference slide is the last slide of your presentation in which you cite the sources you used. It’s a list of every APA citation that appears elsewhere in the presentation.

Although it’s the final slide of your presentation, it is easier to compile it in advance. Do the following:

• Name the slide “Reference List” or “References.”
• List the references alphabetically by author (if there is no author, simply write the title). 
• Do not double space or indent your reference slide to save space.

For detailed guidance, check out examples in the APA Style handout that was carefully prepared by Idaho State University or the official APA Publication Manual 7th Edition available on the website of the American Psychological Association .

In-text citations for the body slides

Including citations in the main content of your PowerPoint presentation is necessary to avoid plagiarism. Universities, for example, insist that any academic PowerPoint presentation has appropriate citations for any outside sources. Those sources include:

• Any direct quotation
• Any paraphrase
• Tables and data
• Video and audio files

APA citations in the body refer only to the author (or an item in quotations without an author) followed by a comma, the date of publication, and a page number, if applicable. These will be used throughout the presentation. When needed, hyperlink all your citations as well as images (not clip art) to their sources. Remember to attribute all quotes and paraphrases to their sources.

How to Cite Pictures in PowerPoint 

When it comes to citation, any kind of image, such as photographs, illustrations, or a vendor’s clip art and stock art are commonly referred to as figures. Citing figures is worthy of special mention. This is the table that encompasses all three ‘levels’ of how you can cite a picture in APA format: reference list entry, in-text citation, and copyright attribution. 

When citing visuals in PowerPoint, you need to enumerate and annotate any figure. It’s easy to start by placing an image on the slide and adding a text box below it. Then, write a figure number, add a description/note for the figure, and a parenthetical citation from your reference slide. 

Example: 

Figure 3. Pedestrians walking by street graffiti of the word “Love.” Adapted from “Pedestrian Street Art Protest” by J. Actrinson, 2013, ArtsPhotosArchive. Retrieved from http://www.artsphotoarchive.com/pedestrian-art-protest. Copyright 2020 by Actrinson Photos.

Tips for Using APA Style Citations in PowerPoint slides

1. integrate your tables, but include full attributions.

In APA citation, tables are any kinds of visual representation of data like graphs, charts, pie charts, etc. Tables can be incorporated as slides throughout the presentation, rather than grouped at the end. You need to include a complete citation of a table’s source on individual table slides. This is in addition to listing the source on your reference slide.

2. Check with samples of formatting

It’s a good idea to look for samples and illustrations of how to format citations in each case. For example, the Thomas F. Holgate Library at Bennett College, Greensboro, NC has posted an excellent slide presentation, APA Style PowerPoint Presentations . Also, you can visit Purdue University’s incomparable Online Writing Lab which has a complete reference list guide for electronic sources (web publications).

3. Follow the guidelines of your institution 

Some APA formatting advice can be ambiguous. So, if you’re submitting to a conference, make a safe choice and comply with the guidelines that your institution or an event committee might suggest following. Even if there is a variance between APA style and this suggested formatting style, it’s better to prepare your presentation according to the requirements of that particular event. 

Frequently Asked Questions about APA Style Citation

While preparing the Reference list for your presentation or putting in-text citations on PowerPoint slides, you may have questions about adding specific information. Here are a couple of such tricky questions and answers to them. Feel free to jump to the question that interests you most. 

How do I cite a source with no author in APA Style?

If you don’t know the name of the author, you may use the first words of your source’s title and include the year of publication. If it’s a book, magazine, or report, italicize it. And if it’s an article, use question marks.

 (Power of eLearning, 2020)(“eLearning Insights for 2022,” 2021)

In the Reference list, format such citations according to the common formula, only dropping the author portion at the beginning. If you want to cite a website article without an author in the Reference list, use the article’s title as well, and add the name of the website and its URL.

What is eLearning? (2019, July 28). iSpring Solutions. /elearning

How do I cite a source with no page numbers in APA Style?

As you need to guide your viewers/learners to the source of your data, if that source doesn’t have pages, you still can position the needed piece of data precisely. Insert a paragraph’s title or number, or a section’s name in the citation to locate the quoted passage.

(2021 Training Industry Report, Training Delivery section) 

How do I cite an online lecture in APA ? 

Since online lectures can be in various forms and formats, e.g., video recordings or lecture notes, you need to specify their format in the citation. This can be done by including [file format] in the formula:

Author surname, initial of first name. (Year). Title of lecture : Subtitle if applicable [file format]. Retrieved from URL. 

Example:  

Oakley, B. (2015). Learning to Unlearn . Retrieved from   https://www.youtube.com/watch?v=vd2dtkMINIw. 

How do I cite a professor’s PowerPoint presentation in APA style?

Just as with any other PowerPoint presentation that your readers/viewers access online, you can follow this formula:

Author Surname, initial of first name (year, month date). presentation title [PowerPoint slides]. the document’s location

Collins, A. (2016, March 23). Making the most of online education [PowerPoint slides]. SlideShare: https://www.slideshare.net/collinsadrianne/making-the-most-of-online-education

If the presentation you need to cite is placed on an intranet portal, an LMS, or some other source or platform with limited access, you still can credit the author. Just use the log-in page URL to enable viewers who can access the platform to find the source you’re citing.

Example: Keller, G., & Spake, R. (2018). Urbanization and its effect on society [PowerPoint slides]. Moodle@FNU. https://fnu.onelogin.com/login.

In case you’re wondering how to cite a training program in APA style, you can do this in exactly the same way. 

As PowerPoint presentations have become one of the major sources of information and means of knowledge delivery, they need to be treated seriously and formatted according to certain standards. In this article, we covered the main ways to cite a PowerPoint presentation in APA style in your papers, or align your presentation with APA Style guidelines. If you need to enhance your presentation further and transform it into an effective online course, get this free trial of iSpring Suite !

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How to Apa Cite in a PowerPoint

When creating a PowerPoint presentation for academic or professional purposes, you may need to cite sources in accordance with the APA citation style. Properly citing sources is essential for recognizing the work of other authors and avoiding plagiarism, and it also strengthens the credibility of your own ideas and arguments. In this article, we will guide you through the process of APA citing in PowerPoint presentations, from understanding the APA citation style to managing APA citations in your slides.

Table of Contents

Understanding the APA Citation Style

The American Psychological Association (APA) citation style is a set of guidelines for formatting academic papers, articles, and books. APA style involves several rules for in-text citations and reference lists, including the use of author-date format for in-text citations and a consistent and structured format for reference lists. In-text citations include the author’s last name and the year of publication, while the reference list provides detailed information about the sources used in the presentation.

It is important to note that the APA citation style is widely used in the social sciences, including psychology, sociology, and education. The style is designed to provide clarity and consistency in academic writing, making it easier for readers to understand and follow the sources used in a paper. Additionally, the APA citation style is regularly updated to reflect changes in the field, ensuring that it remains relevant and useful for researchers and scholars.

Why Citing Sources is Important in PowerPoint Presentations

Citing sources in PowerPoint presentations is crucial for several reasons. Firstly, it is a sign of academic integrity and honesty. Proper citing acknowledges the work of other people and provides credit to them for their ideas and research. Secondly, it shows the extent of your research and adds more depth and credibility to your own ideas and arguments. Additionally, proper citing helps you avoid plagiarism, which could have serious consequences for your academic or professional career.

Moreover, citing sources in your PowerPoint presentation allows your audience to verify the information you have presented. It gives them the opportunity to explore the sources you have used and gain a deeper understanding of the topic. This can also lead to further discussions and debates, which can enhance the overall learning experience for everyone involved.

How to Use In-Text Citations in a PowerPoint Presentation

The APA citation style uses in-text citations to indicate the sources of your information in the slides. To include an in-text citation, provide the author’s last name and the year of publication in parentheses at the end of the sentence. If you use a direct quote, include the page number as well. For example, “(Smith, 2019, p. 50)”.

It is important to note that in-text citations need to include all the necessary information to help the audience locate the source in the reference list.

Another important aspect to consider when using in-text citations in a PowerPoint presentation is to make sure that they are placed in a consistent and clear manner throughout the slides. You can choose to place them at the bottom of the slide or in the speaker notes section, but make sure to use the same format for all citations.

Additionally, it is recommended to limit the number of in-text citations in your presentation to avoid overwhelming your audience with too much information. Instead, focus on including only the most relevant and important sources that support your presentation’s main points.

Tips for Creating a Reference List in a PowerPoint Presentation

The reference list is a crucial part of APA citation style. In a PowerPoint presentation, the reference list should be included at the end of the presentation on a separate slide or slides. The reference list should include all the sources cited in the presentation, and they must be cited in alphabetical order by the author’s last name.

The reference list should include the author’s last name, first initial, publication year, title of the source, and publication information. For example, a book reference should be structured as follows: Author’s last name, first initial. (year of publication). Title of the book. Publisher.

You can refer to the Publication Manual of the American Psychological Association to learn more about the specific rules and formats for creating a reference list in APA citation style.

It is important to note that the reference list should only include sources that have been cited in the presentation. Any sources that were consulted but not cited should not be included in the reference list. Additionally, if a source has multiple authors, all authors should be listed in the reference list in the order they appear on the source.

Another helpful tip is to double-check the formatting of the reference list before finalizing the presentation. Make sure that all sources are properly formatted and that there are no typos or errors. A well-formatted reference list can help to enhance the credibility and professionalism of the presentation.

Step-by-Step Guide to Adding APA Citations in PowerPoint

Adding APA citations in PowerPoint presentations requires the following steps:

• Identify the sources to be cited in your presentation.
• Write down the necessary information for each source, including the author’s name, publication year, and title.
• Insert the in-text citations in the appropriate locations in your slides.
• Create a separate slide or slides for the reference list and list the sources in APA format.

It is important to double-check all the citations and references to ensure they are accurate.

Additionally, it is recommended to use a citation management tool, such as Zotero or EndNote, to help organize and format your citations and references. These tools can save you time and ensure consistency in your citations throughout your presentation.

Common Mistakes to Avoid When Citing Sources in a PowerPoint Presentation

Mistakes in APA citing can significantly undermine the credibility of your presentation and harm your academic or professional reputation. Common mistakes to avoid when citing sources in a PowerPoint presentation include:

• Incorrectly formatted in-text citations and reference lists.
• Failure to provide specific page numbers for direct quotes.
• Misinterpreting or misrepresenting the source material.
• Plagiarizing the work of others.

Another common mistake to avoid when citing sources in a PowerPoint presentation is failing to cite all sources used. It is important to give credit to all sources that have contributed to your presentation, even if they were not directly quoted. This includes images, graphs, and data that were obtained from external sources. Failing to cite these sources can lead to accusations of plagiarism and can damage your credibility as a presenter.

Best Practices for Using APA Citations in PowerPoint Presentations

To improve the effectiveness of your APA citations in a PowerPoint presentation, here are some best practices to follow:

• Cite only high-quality, reliable sources that are relevant to your presentation.
• Use images and graphs to enhance your presentation, but remember to cite them as well.
• Provide clear and concise explanations of the sources you cite to avoid confusion.
• Practice proper citation formatting and double-check everything before presenting.

Another important best practice for using APA citations in PowerPoint presentations is to make sure that you are consistent in your citation style throughout the presentation. This means using the same formatting for all citations, including in-text citations and the reference list. In addition, it is important to make sure that all citations are accurate and up-to-date, as outdated or incorrect information can undermine the credibility of your presentation. By following these best practices, you can ensure that your APA citations are effective and enhance the overall quality of your PowerPoint presentation.

How to Format APA Citations in a PowerPoint Presentation

The APA citation style has specific rules for formatting in-text citations and reference lists in PowerPoint presentations. In-text citations should be placed within parentheses and include the author’s last name and year of publication. The reference list should be structured with the author’s name, publication year, title, and other publication details such as publisher or journal title.

Examples of Properly Formatted APA Citations in PowerPoint Slides

Here are some examples of properly formatted APA citations for PowerPoint slides:

• In-text citation: (Smith, 2019)
• In-text citation for direct quote: (Smith, 2019, p. 50)
• Reference list for book: Smith, J. (2019). The Title of the Book. Publisher.
• Reference list for journal: Smith, J. (2019). Title of the article. Journal Title, Volume Number, Page Range.

How to Edit and Manage APA Citations in Your PowerPoint Presentation

If you need to edit or manage APA citations in your PowerPoint presentation, use the following steps:

• Highlight the citation you want to edit.
• Make the necessary changes to the citation, including author’s name, date, or page number.
• Double-check the accuracy of the citation.
• Update the reference list if necessary.

Tips for Including Images and Graphs with APA Citations in Your PowerPoint Presentation

When including images and graphs in your PowerPoint presentation, it is important to cite them properly using APA citation style. To do this, include a caption beneath the image that includes the author’s name, date, and title of the work. In the reference list, provide the necessary publication information for the image or graph.

How Do You Deal With Missing Information When Citing Sources In A PowerPoint Presentation?

If you encounter missing information when citing sources in your PowerPoint presentation, try to provide as much information as possible. If you are unable to locate the date or other information, use the abbreviation “n.d.” (no date) in place of the publication year. If you are citing a source without an author, use the title of the work instead.

Understanding Plagiarism: What It Is and How to Avoid It When Citing Sources In Your PowerPoint Presentations

Plagiarism is the act of using someone else’s work as your own without proper citation. Plagiarism can have serious consequences, including damage to your academic or professional reputation. To avoid plagiarism when citing sources in your PowerPoint presentations, make sure to follow the APA citation style guidelines carefully and properly cite all sources used in the presentation. Additionally, make sure to paraphrase and summarize sources in your own words to avoid copying and pasting directly from sources without proper citation.

Besides APA citation style, there are other citation styles that you can use when creating a PowerPoint presentation. Some common citation styles include MLA, Chicago, and Harvard. The specific citation style you use may depend on your field of study or the preferences of your instructor or organization. Before beginning your presentation, ensure that you understand the citation style requirements and guidelines to follow.

Closing Thoughts

Citing sources in a PowerPoint presentation is a critical aspect of academic and professional work. Following the APA citation style guidelines will help you to present accurate and credible information while avoiding plagiarism. We hope this exhaustive guide has provided you with a better understanding of how to APA cite in your PowerPoint presentations. Remember to always double-check your citations and reference lists and follow the best practices for using APA citations to ensure the success of your academic and professional work.

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How to do Academic Reference MLA and APA Citations in PowerPoint

• April 15, 2023

PowerPoint presentations are a common way of sharing information and ideas in academic settings. When you use information from other sources in academic slides, you need to cite them appropriately to give credit to the original authors. There are a number of different citation styles and each has slightly different rules for how to cite sources in PowerPoint. The way to cite references in PowerPoint depends on the citation style you are using.

In this blog post, we have focused on two of the most popular styles: APA and MLA.

This article is divided into two sections - section one addresses how to include APA and MLA style citations in PowerPoint presentations (focused on the nuances specific to PowerPoint). Section two addresses how to correctly cite a PowerPoint presentation in both APA and MLA styles (for example when referencing a PowerPoint presentation in a word document or any other report format).

Section 1- How to include citations of refence materials in PowerPoint presentations

How to do apa style citations in powerpoint.

APA Style is a citation style used by the American Psychological Association and many social sciences disciplines. It uses both an author-date system for in-text citations and a reference list at the end of the document. This means that when preparing a PowerPoint presentation with APA style citations, you need to include both citations on each slide where referenced and a slide at the end of the presentation with the list of references

The guidance from the APA when preparing presentations is that a most of the APA Style guidelines are directly applicable for presentations - for example crediting sources, writing clearly etc. But the APA does not specify many of the other aspects of PowerPoint presentations. When preparing a PowerPoint presentation and using the APA style for citations, you can make your own decisions regarding font sizes, how much text is included per slide, the use of colors etc.

APA style in-text citations in PowerPoint

For APA Style, you are expected to include the citation within the sentence or bullet point. If you use a direct quote or paraphrase someone else’s words or ideas, you also need to include the page number or slide number in parentheses after the citation. For example:

According to Jones (2021), “PowerPoint is a powerful tool for communication” (slide 5)

Things to keep in mind for APA PowerPoint in-text citations:

• You can choose to use a different size and/or color font for in-text citations to improve readability.
• If you are including citations for a bulleted list, you can include the citation once at the end of the list if the citation is relevant for all bullet points (rather than repeating the citation on each line).
• When including video resources in your presentation that require citation, it is recommended to include the citation underneath or above the video.

APA style Reference list in PowerPoint

In addition to the in-text citations, at the end of your presentation you need to include Reference List slide (or multiple slides) that include all of the sources you cited in your slides. When creating an APA Reference List in PowerPoint, the format is basically the same as for a regular APA reference list - including:

• Starting your Reference List on a new (page) slide
• Reference lists should be in alphabetical order based on authors last name or first word in title when no author information is available (but disregard the words The, An, and A at the start of a title when determining alphabetical order)
• Author formatting is last name, first initial followed by a period (aka full stop). For multiple authors, list alphabetically by last name with an ampersand before the last author.
• Italicise titles of full materials, but not partial materials (eg italicise the title of a book but not the title of a magazine article)

APA style guide does not specify the font size or number of slides for Reference Lists in PowerPoint presentations, so you can determine the most appropriate size of font and add multiple Reference List slides if your references do not fit on a single slide.

APA Reference List requirements include listing the following where applicable: author, date, title, (and if you are citing another PowerPoint presentation as a reference you should indicate “PowerPoint slides” after the title), department, university, and URL. For example:

Wall, A. (2022, March 15). Name of the presentation [PowerPoint slides]. SlideShare https://www.slideshare.net/link-to-presentation

How to insert hanging indents to APA or MLA Reference Lists in PowerPoint

APA Referencing formatting requires a hanging indent for the the second and subsequent lines of each reference. There are a couple of different options for how to insert hanging indent formatting in PowerPoint:

• Via the PowerPoint Ruler: PowerPoint has a Ruler which displays at the top of your PowerPoint slides when editing. You can use the PowerPoint ruler to add your hanging indent. If you cannot see the ruler, simply click the View Tab on the Ribbon, then check the checkbox to display the ruler (refer to the screenshot below).

Once the ruler is enabled, click the first line of text that you need to indent, then use the lower adjuster on the ruler to insert the indent. APA Referencing guidance is to use a 1/2 inch hanging indent (1.27cm).

2. Via PowerPoint's Paragraph Menu : From the Paragraph Feature group on the Home Tab on the PowerPoint Ribbon, select the menu popout (shown in the image below).

From the Indentation menu on this popout, select Hanging from the Special drop down and key in the indent size in the Before Text field (eg reference example below).

Then click ok and your hanging indent will have applied to the selected text on your PowerPoint slide.

Both of these options will work if you have one or multiple references selected on your PowerPoint slide.

Alternatively - if you have PPT Productivity add-in for PowerPoint , you can also use the Paragraph Styles feature to save the Hanging indent format and quickly apply it to references as you add them. The Paragraph Styles feature remembers and applies formatting quickly, particularly helpful if you need to add references after your initial formatting.

How to do MLA Style citations in PowerPoint

MLA Style is a citation style used by the Modern Language Association and many humanities disciplines. It uses an author-page system for in-text citations and a works cited list at the end of the document.

MLA style in-text citations in PowerPoint

For PowerPoint MLA Style in-text citations, you need to include the Author(s) and page reference in parentheses (aka brackets), following the use of the reference (for example directly following a quote). When an author name is not available, the reference name should be included instead. And if you are referencing a PowerPoint presentation in your slide, you would include a slide number from the reference in your citation, in lieu of a page number. For example:

"This is a quote" (Wall 307)

"This is a quote" ("Presentation Best Practice" Slide 5)

Use of the simplified in-text citation method should be limited to citations on a single slide. Where citations occur across multiple slides (even if consecutive), best practice is to repeat the Author citation and page number on each slide so that there is at least once full citation per PowerPoint slide. Multiple consecutive in-text citations on the same slide can use the simplified method, whereby only the page number is provided in brackets for the second and subsequent consecutive references.

MLA style Works Cited List in PowerPoint

At the end of your PowerPoint presentation, MLA style requires that you create a works cited list slide that includes all the sources cited in your slides. When you are preparing a PowerPoint presentation with MLA citations, the format is the same as for a regular MLA works cited list, but of course you can use a larger font and list out the Works Cited over multiple slides.

Your PowerPoint Slide containing the Works Cited List should be arranged alphabetically by the last name of the first author of each source. For multiple authors, list them alphabetically by last name and use “and” for two authors. For example:

Jones, Bob and Chris Lee. How to create effective PowerPoint presentations. University of ABC, 2019, https://www.universityofabc.edu/presentations .

Smith, Alice. Name of the presentation. SlideShare, 15 Oct. 2020, https://www.slideshare.net/name of the presentation .

If any reference citation in your list is longer than one line of the slide, you should indent the remaining lines(s) to improve readability of the Works Cited List slide. Refer to the 'How to insert hanging indents to Reference Lists in PowerPoint' section above for the steps to insert a hanging indent. MLA style guidance is to use a 1/2 inch hanging indent (1.27cm).

Section 2- How to cite a PowerPoint presentation as a refence material in an academic paper

This section covers how you should correctly reference a PowerPoint presentation in citations - for example when including a reference to a PowerPoint presentation in a Word document (or any other report format). This section addresses APA PowerPoint citation and MLA PowerPoint citation requirements.

How to cite a PowerPoint in APA style - in-text citations

When doing an in-text citation that references a PowerPoint presentation (or Keynote, Google Slides or any other similar type of presentation), you should include the Author name and year in the in-text citation as per any other resource type. When quoting or paraphrasing someone else words or ideas, you also need to include the page number or slide number in parentheses after the citation. For example:

According to Wall (2022), “PowerPoint is a powerful tool for communication” (slide 5)

When doing Parenthetical citations, it is consistent with other documents eg (Wall, 2022). Narrative citations would be: Wall (2022)

How to cite a PowerPoint in APA style - Reference list

APA citation requirements for PowerPoint presentations (or Keynote, Google slides or any other similar type of presentation) include listing the following in your APA Reference List:

• Indicate “PowerPoint slides” after the title (or Keynote Slides, or Google Slides, or if unsure of the presentation type then indicate "Slideshow")
• Department, university (if applicable)
• Name of the domain hosting the presentation and
• URL - direct URL to the location of the presentation

For example (italics added to the examples for ease of reading but italicising not required for actual citations):

Wall, A. (2022, March 15). Name of the presentation [PowerPoint slides]. SlideShare https://www.slideshare.net/full-url-to-presentation

If you use a direct quote or paraphrase someone else’s words or ideas, include the page number or slide number in parentheses after the citation. For example:

When doing Parenthetical citations, it is consistent with other documents eg (Wall, 2022). Narrative citations would be: Wall (2022). For example:

Wall (2022) recommends PowerPoint templates for greater consistency in presentation design.

As per the in-text citation, the reference list should include the author, date, title, indicate “PowerPoint slides” after the title, department, university, and URL. The URL should be specific to the actual presentation where possible, not just to the top level domain where you found the presentation (for example, the URL would be to https://www.universityofabc.edu/presentation-about-puppies , rather than to https://www.universityofabc.edu ).

The APA provides guidance that you should consider whether your intended audience would have access to the URL when doing your citation. If they would not be expected to have access, the APA recommends citing them as a personal communication (but only when a recoverable source would not be available to the reader - noting that paywall protected sites would still be considered as 'recoverable sources').

For example (italics added to the examples for ease of reading but italicising is not required for citations):

Barry, T., & Paul, C. (2018). How to create effective presentations [PowerPoint slides]. University of ABC. https://www.universityofabc.edu/presentations

Jones, A. (2021). Name of the presentation [PowerPoint slides]. SlideShare. https://www.slideshare.net/name of the presentation

How to cite a PowerPoint in MLA style - in-text citations

For MLA Style, parenthetical citations are used when referring to the work of others. This is done using Author and Page referencing. You can either do this by including Author, Page or Author < reference to authors work >(Page).

If you use a direct quote or paraphrase someone else’s words or ideas, you also need to include the slide number in parentheses after the citation.

How to cite a PowerPoint in MLA style - Works Cited list

As per any MLA works cited list, it should be arranged alphabetically by the last name of the first author of each source. For multiple authors, list them alphabetically by last name and use “and” for two authors.

Ideally when citing a PowerPoint or other presentation, you are expected to include the following information:

• Author(s) Last Name(s), First Name(s);
• Presentation Title;
• Month and Year of Publication (or presentation);
• University/ Department (where applicable);
• URL to the actual presentation;
• Presentation type (eg PowerPoint Presentation, Keynote Presentation, Google Slides Presentation, or "Slideshow" if you are uncertain of the presentation type)

For example:

Jones, Bob and Chris Lee. How to create effective PowerPoint presentations. University of ABC, 2019, https://www.universityofabc.edu/how-to-create-effective-presentations . PowerPoint presentation

Smith, Alice. Name of the presentation. SlideShare, 15 Oct. 2020, https://www.slideshare.net/name-of-the-presentation . PowerPoint presentation

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I think I would use the Notes view in combination with Microsoft Word.

See  Using the PowerPoint Notes Page View in Office 2011 for Mac

You can get the manual for APA (there are several versions) and read it to see if they have anything specific for presentations. If they do, follow their guidelines.

Otherwise, I would treat each slide as a page. I'd use Word as an intermediary. Bring your citations into Word and format them using an automated tool such as Zotero, Mendelay or EndNote. Then copy and paste the citation information.  The small in-line text or superscript can go into a text box on the slide. The longer text of the footnote material would go into the Notes page for the slide. 

For the bibliography at the end, I'd again let Word generate the bibliography automatically and then copy the page generated by word and paste the page as an embedded Word document into the final slide(s).

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How to Cite a PowerPoint in APA Style: Citation Rules & Examples

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Every source of information is valuable in academic writing, including visual tools and insights on how to cite a PowerPoint in APA style. Images, presentations, pictures are supplementary used for researching various subject areas. That is why it is essential that you know the basic rules of putting them in reference lists and in-text quotes. For this reason, our essay service has drowned up brief instructions on citing different data presented in PowerPoint format. So, you will be aware of key elements used to write and cite them in your paperwork. Do you want to be competent in this question? Then, follow our guide and go right ahead.

APA PowerPoint Citation: Definition and Purpose

APA format PowerPoint citation is not complicated as it might seem. The format of presentation is indeed different. It usually contains key points of a specific topic, which are structured with the help of slides. Presentation is a short and precise reflection of an author’s particular theme. It can also depict different issues in order to reach an audience. That is why it is a helpful instrument to work with and engage a broader circle of people. This source of information is widely searched on the Internet and available online. And research paper writers can find useful creative messages in presentations. Later, they'll be able to insert found data into a research paper. On the other hand, this unusual tool should be provided in an appropriate form. It should be structured on the reference page and within the text. These highlights are revealed in the next section. Check it out!

How to Cite a Presentation in APA Available Online

APA PowerPoint citation involves an easy structure of entry elements. They are author name, presentation title, date it was presented, publisher, and URL address it can be found. Publisher means an institution or website where the presentation is hosted. When citing an online presentation, accessibility plays a significant role. First, it helps define a correct PowerPoint citation, whether it is accessible or not. Thus, the presentation should be included in the reference list only when a reader can access it for themselves. Accordingly, general format of accessible PowerPoint presentation is as follows:

When citing presentation, some details are considered. Date is given within a format “Year, Month Day” where Year is separated with a comma. Presentation title is italicized. It must be specified with additional information in parenthesis. Example:  

Sometimes, these sources are available to narrow circle of users. Then URL needs to contain a specific link to a login page. You can see an example below: Example:

An in-text citation includes a simple format with an author's last name and year of presentation. They should be separated with a comma. Example:

How to Cite Images in Powerpoint APA

When dealing with pictures, it is crucial to understand how to cite images in PowerPoint APA style. Even here, one should never forget about the Copyright of a particular image. That’s why APA guidelines contain specific format to produce it as figures. They are accompanied by a number like Figure 1, Figure 2, etc., under an image in the presentation. Its format is the following:

The 2nd, 3rd, and 4th elements are not divided by commas, as seen in the example below. Image Title is italicized. Example:

How to Cite Lectures From Presentations in APA Style

Often researchers may need some specific slides from lectures presentations. In this case, they should know how to cite lecture slides APA style. You should always specify an Author, because a lecture too has a copyright. So, first, a researcher should ask an author for permission to use it. Second, they should cite it appropriately, following particular format:

When providing APA 7 in-text citation , a number of slides from presentation should be mentioned after Year, separated by a comma. Example:

How to Cite a Presentation Readers Can’t Access: APA Style

Do you want to know how to cite PowerPoint APA if there's restricted access to the database? After all, readers won’t have access to it in the presentation. For this reason, such references are identified as personal communication. Accordingly, it is not presented in the reference list but cited only in the text. The word combination “personal communication” should be indicated along with a date in the format “Month-Day, Year”. The citation is given in brackets, each element divided by commas. Example:

Citing a PowerPoint in APA From a Classroom Website

If the source comes from a classroom website, a writer should know the rules of citing PowerPoint (APA). Different educational platforms can be used to create presentations. Therefore, their types should be identified in reference entries. Also, one needs to provide login to the respective educational website. Thus, the citing format looks like this:

When quoting this source within the text, the format is the same as in the previous sections. Example:

We also have a useful blog about APA format statistics . Deal with numbers in your work easily and fast.

APA PowerPoint Citation: Key Takeaways

When you learn how to cite a PowerPoint APA, you'll understand some formatting rules. The general system of reference incorporates some clear-cut things:

• Remember, lectures are primary sources. Of course, you can find some interesting quotes or messages they give in slides. But it is better to look for them in the original source and cite it rather than a presentation.
• Never put a period after the URL.
• Include information about the type of presentation software if available.
• Input as much source data as possible.

How to Cite a PowerPoint in APA Style: Bottom Line

It is recommended that you actually understand how to cite a PowerPoint APA. Then, you can include a reference list of original sources of information. It makes writing unique and precise with versatile concepts and ideas cited from proven sources. Try not to get carried away with presentation slides as they produce secondary information. But when you find well-stuffed and informative data on slides, it is worth citing from them in APA style format . We have gathered key points on citing visual presentations, whether available online or not, with access and without, with respective examples. We believe this brief manual will become your pocket manual in your original writing.

You can always reach our academic assistants! This amazing writing team will deliver college paper help with every part of your work, fast and in high-quality!

Emma Flores knows all about formatting standards. She shares with StudyCrumb readers tips on creating academic papers that will meet high-quality standards.

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How to Cite Images in a PowerPoint: APA Style Guide

Citing images in a PowerPoint presentation according to the APA format might seem tricky, but it’s quite straightforward once you know the steps. Essentially, you need to provide enough information for your audience to be able to locate the image themselves, including the creator’s name, the year the image was created, a title or description, and the source URL if applicable.

After you complete the citation action, the image in your PowerPoint will have a proper reference that follows APA guidelines. This enables your audience to track down the image source if they need to, and it ensures you are not infringing on copyright laws.

Introduction

When you’re whipping up a PowerPoint presentation, whether it’s for a class project, a business meeting, or a conference, using images can make your slides more engaging and informative. However, using images comes with the responsibility of proper citation. You can’t just pluck images from the depths of the internet without giving credit to the creators—it wouldn’t be ethical or legal.

Understandably, you might scratch your head thinking about the proper way to cite images according to the American Psychological Association (APA) format. Fear not, it’s not rocket science, and it’s crucial for academic integrity and respecting intellectual property rights. Remember, citing sources is not just a tedious task; it’s a way to lend credibility to your work and avoid the pitfalls of plagiarism.

Citing images according to APA is relevant not only to students but also to professionals and researchers who use visual aids to support their presentations. It’s a skill that, once mastered, will serve you well throughout your academic and professional career. So, let’s dive in and figure out how to get those citations picture-perfect!

The step-by-step tutorial to cite images in a PowerPoint according to the APA

The following steps will lead you through the process of citing images in your PowerPoint presentation according to APA guidelines.

Step 1: Find the necessary information for the citation

Identify the creator’s name, the year the image was created, a title or description, and the URL if the image is from an online source.

When you find an image you want to use, make sure to note down all the required information for the citation. If you’re using an image from a book or a magazine, the same rules apply—note the publication details.

Step 2: Place the citation on the slide with the image

Add a text box on the slide and input the citation information underneath or beside the image.

Make sure your text is readable against the slide background and is in a font and size that is consistent with the rest of your presentation. The citation should be discreet but still legible.

Step 3: Format the citation according to APA style

In the text box, format your citation as follows: (Creator’s Last Name, Year). If there’s a title, include it in italics, followed by the URL if applicable.

The APA style is pretty particular about formatting, so double-check you’ve got the right punctuation and italicization.

Additional Information

Citing images in your PowerPoint presentations is not just about avoiding plagiarism; it’s about building a presentation that is credible and professional. When you include citations, you show that you have done your research and you value the work of others. Additionally, APA citations are not set in stone; they are periodically updated, so make sure you’re using the most current guidelines.

Remember, when in doubt, provide more information rather than less. If you can’t find a date for an image, use “n.d.” for no date. If you can’t find the creator’s name, use “Anon” for anonymous. And if the image title is not available, provide a brief description in square brackets. Lastly, always check your institution’s or publisher’s citation policy, as they may have specific requirements.

• Find the creator’s name, year, title/description, and URL.
• Add a text box for the citation on the slide.
• Format citation in APA style: (Creator’s Last Name, Year).

Frequently Asked Questions

What if i can’t find the image’s creation date.

If the date is not available, use “n.d.” which stands for “no date” in your citation.

Do I need to cite images that are common knowledge or in the public domain?

Yes, you should still cite these images to acknowledge the source, even if they don’t require permission to use.

Can I place the image citations on a separate slide at the end of the presentation?

While it’s more common to place citations directly on the slide with the image, you can include a separate reference slide at the end if you prefer.

How should I cite an image that I created myself?

If you created the image, simply note that it is your own work. You can use the caption “Image created by the author” or something similar.

What if the image is from a print source, not online?

Follow the same steps, but instead of a URL, include the publication information in your citation (e.g., book title, magazine name, page number).

Citing images in a PowerPoint presentation according to the APA guidelines is an essential skill that upholds academic integrity and respects the work of creators. Proper citations not only prevent plagiarism but also support your credibility as a presenter. Remember, whether the images are from the web, a book, or created by you, they deserve to be cited correctly.

By taking the time to include accurate citations, you enhance the quality and professionalism of your presentation. As we continue to rely on visual aids to communicate complex ideas, let’s give credit where credit is due and cite images diligently.

Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.

After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.

His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.

Read his full bio here.

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