how to write an application letter for a job on email

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How to write a job application email that gets a reply

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First things first: Collect your candidate information

How to write a job application email in 6 steps, 5 email templates for job applications, your email’s first impression.

Imagine you're surfing a job board and you finally see it: your dream job. 

The adrenaline kicks in, but so does the realization that your first contact with the company sets the stage for your professional relationship. This is your initial greeting, and you need to draft a convincing job application email that shows off your experience and ultimately secures that all-important interview.

In the digital age, a simple email carries the weight of a first impression . Think of it as your digital handshake — firm, confident, and memorable. Crafting that perfect email is an art that opens doors to opportunities and sets the stage for your next career move . 

Your email for job applications isn’t just a platform to showcase your professional development . It’s about giving a holistic view of who you are and how that aligns with a company's core values , even though you have limited space. 

But the ultimate goal is to send in your application, and that means collecting all necessary documents and information the job posting asks for. Before penning your thoughts, make sure you have these essentials:

Cover letter: According to a survey from recruiting software Jobvite, 31% of job seekers want companies to remove cover letters from the hiring process . But even if you fall into this group, cover letters are an important step. Consider them your elevator pitch in document form. 

You’ll accentuate your strengths while expressing your enthusiasm for the role. Double-check your cover letter to tailor it to the job description, highlight your accomplishments, and make it more than a regurgitation of your resume.

• Resume: Your resume represents your professional journey, showcasing your work experience, skills, and educational background. Make sure it’s free from typos and informative without including too much. Remember to choose the right type of resume and rename the file when you attach it, preferably with your full name and the position title.
• Portfolio or work samples: If you're venturing into fields like graphic design, writing, or any other creative domain, make a portfolio that speaks louder than words. It should encapsulate your style, versatility, and expertise. Make sure it’s up-to-date and mirrors the requirements of the job listing. A website-based portfolio might work for some positions, but others could ask for a PDF.
• Additional information: Job postings sometimes come with unique demands. They may want to know about certifications, years of experience, or even niche skills. If the job posting lists any specific asks, provide them. This showcases that you’ve read, understood, and met the criteria, demonstrating attention to detail .

According to an eye-tracking study from job aggregate Ladders, recruiters only spend 7.4 seconds looking at each resume . If you want to make a lasting impression and stand out in the job search , every detail counts. Here’s a guide to ensuring recruiters and hiring managers notice you:

1. Include a clear and concise subject line

Your subject line sets the tone. It's the first thing a recruiter sees and often determines whether they’ll even open the email at all. Make it concise and relevant, incorporating the job title and your name, like “Graphic Designer Role — Alex Smith.” This straightforward approach shows you respect the hiring manager's time and helps you stand out in a sea of vague “job application” subject lines.

Beyond the basic info, consider the things that make the role unique. If the job posting emphasizes a specific skill or requirement, try incorporating it, like “Digital Marketing Expert with SEO Specialization — Jamie Carter.” Remember, clarity trumps creativity in this space, so when in doubt, keep it simple.

2. Write the body of your email

Kick off with a professional yet approachable salutation. “To whom it may concern” works if you don’t have the hiring manager or recruiter’s name. But if you do, personalize it to let them know you’re paying attention. 

The opening paragraph should be your hook. Instead of a generic introduction, dive straight into the reasons why you're the candidate they’ve been searching for. Link your experience and skills with the job description to show you've done your homework. Something like “I am a growth expert with 10+ years of experience” is much more effective than “I am interested in the job you posted.”

After the salutation, it's all about engaging the reader. Share a short, relevant anecdote that connects you to the company's mission or the specific role. If it emphasizes innovation , talk about a time you thought outside the box to pioneer a new method or strategy. Prove you’re not looking for any job: you’re looking for this job.

3. Make a pitch

A pitch isn’t about bragging. It’s about succinctly conveying what makes you unique. Use the body of your email to highlight a couple of key achievements or experiences that align with the role. Maybe you boosted sales by 30% in your last job or led a team that executed a successful project. 

After your initial pitch, tie it back to the company. Explain how your work accomplishments will directly benefit the team. If you boosted those sales by 30%, explain how that experience will transfer over to this new position. Connect your past victories to their future successes. 

You don’t have to write a full cover letter in the body of your email (unless that’s what the posting asks for). Just use the space to further explain your candidacy and motivation .

4. Provide your contact information

Ensure potential employers can easily reach you. Even if you’ve included your contact information in your resume, your email should have your phone number, professional email address, and your LinkedIn profile .

Beyond the basics, make yourself available for follow-up questions or discussions. Offer a time frame when you’re most reachable, like “Available for calls between 2 PM and 4 PM on weekdays.” It not only shows initiative but subtly communicates respect for their time by eliminating back-and-forth scheduling.

5. Rename your resume files

This might sound like a minor detail, but your file names are more important than you think. A resume with a title like “Resume1” or “MarketingCV_final” doesn’t scream professionalism and makes it harder for recruiters to keep track of your docs. Keep it simple with a format like “AlinaJones_ProjectManager” to make your resume stand out .

If you're submitting multiple documents, like a cover letter or a list of references , ensure they all follow a consistent naming pattern. This looks more professional and helps recruiters organize your materials. Think “AlinaJones_CoverLetter” and “AlinaJones_References.” It’s clean and shows attention to detail.

6. Add your portfolio

For jobs where showing beats telling, the quality of your portfolio is critical. Include your portfolio as an attachment or as a link, depending on your preference and what the job posting asks for. Just ensure that whatever you share represents your best work.

In a 2019 study, Mailchimp found that the average email open rate is only 21% — meaning recruiters might not read your email at all. That’s why your application needs to rise above the noise. Save time and write the best application possible with these tailor-made job application templates:

1. Entry-level job application example

You're at the starting line of your professional journey, but that doesn’t mean you don’t have value as an applicant. Your motivation and educational experience can still be enough to show employers you’re a good candidate.

This sample letter can help you express your enthusiasm for the role you’re applying for and showcase the skills and experiences that make you the perfect fit:

Subject line: [Full name] – [Position]

To whom it may concern,

I’m [full name], a passionate [field of interest], writing to express my interest in the entry-level [position] at [company name]. I discovered the role on [job board/company website] and am drawn to it because of [company's mission/vision/reputation].

My educational journey equipped me with [relevant skills], further enhanced by my [previous job] at [other company name]. This experience instilled a passion for crafting innovative solutions that align with [company mission].

I am attaching my resume detailing my qualifications. Thank you for considering my application. 

Sincerely, 

[Full name]

[Contact information]

2. Mid-career job application example

You have a wealth of experience under your belt and are ready for a new challenge. This sample letter will help you articulate your accomplishments and how they align with the new role you’re seeking:

Dear [hiring manager’s name],

I am an accomplished [job title] with [number] years of professional experience. I came across the position at [company name] on [job board/company website], and I'm excited about the possibility of contributing to [company’s project or goal].

My journey in [industry] involves [relevant skills and responsibilities], with significant contributions to companies like [other company names]. I feel confident that my expertise can bring valuable insights to your team.

My resume, attached for your review, provides more detailed information about my qualifications and achievements. I look forward to discussing our mutual goals and aspirations.

[Full name] 

3. Change of field sample job application

Making a career change is daunting, but that doesn’t mean it’s impossible. Your diverse background brings a unique perspective to the table, so use this chance to explain your transferable skills and experience. This sample email will help you highlight your expertise and express your eagerness to enter a new field:

Subject line: [Full Name] – [Position]

Hello [hiring manager’s name]

My name is [full name], and I’m applying for the [job title] opening at [company name]. I saw this role on [job board/company website] and it immediately stood out to me because [company or position details].

Having served as a [previous role], I deeply understand [relevant skill or specialty]. This foundation, combined with my recent experience with [relevant skill or specialty], equips me to [listed job requirement]. I’m ready to offer a unique perspective to your team.

Please refer to the attached documents for a comprehensive look at my qualifications. I'm available for a call this week or next to delve deeper into how my background can be an asset to your projects.

4. Return to workforce

Taking a break from your career is sometimes necessary, and that doesn’t make you a lesser candidate when you decide to return. You don’t have to go into detail about your career break in your application, but it is good to mention so hiring managers know you’re honest and transparent . 

This sample letter will help you communicate your readiness to get back to work and your enthusiasm for the role or industry you’re re-entering:

Subject line: [Full Name] – [Position] Re-entering the [Industry] Scene

I’m an experienced [job title] interested in the open role at [company name]. With a decade's worth of experience with [skill], notably at [other company name], I have a proven track record in executing, delegating, and prioritizing tasks efficiently. I'm prepared to merge my prior expertise with fresh insights for your upcoming projects.

Over the past few years, I took a break in my career, and I’m eager to re-enter the workforce. During this time, I stayed up-to-date on the industry, [subject] in particular, and I’m also [note any accomplishments from your break].

I've attached my resume detailing my journey and accomplishments. Please let me know if you need further information.

5. Recent graduate application letter example

If you've recently graduated and are ready to embark on your career journey, don’t be afraid to state that in your application. Your knowledge is fresh, and that’s an asset. This sample letter will help you highlight your academic achievements and relevant experiences as you express your excitement for the role:

Subject line: [Full Name] – [Degree]

I am [full name], a [year] [degree] graduate, and I’m reaching out regarding the role at [company name], which I found on [job board/company website].

My academic achievements and internship at [previous company] gave me a robust foundation in [relevant skill or specialty]. I'm eager to apply these skills to enhance brand engagement at [company name] while continuing to grow my expertise.

Enclosed, please find my resume and relevant documents. I look forward to discussing how I can contribute to [company project/goal].

Navigating the job market is no easy task, but a compelling job application email can be your ticket to standing out. Remember, it's all about showcasing your strengths, experiences, and passion — so, put your best foot forward and make every word count.

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Elizabeth Perry, ACC

Elizabeth Perry is a Coach Community Manager at BetterUp. She uses strategic engagement strategies to cultivate a learning community across a global network of Coaches through in-person and virtual experiences, technology-enabled platforms, and strategic coaching industry partnerships. With over 3 years of coaching experience and a certification in transformative leadership and life coaching from Sofia University, Elizabeth leverages transpersonal psychology expertise to help coaches and clients gain awareness of their behavioral and thought patterns, discover their purpose and passions, and elevate their potential. She is a lifelong student of psychology, personal growth, and human potential as well as an ICF-certified ACC transpersonal life and leadership Coach.

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Nov 9, 2022

How to write a professional job application email with 6 samples and templates

Your email can make or break your job application. Here we explain the process for writing an effective email for a job application.

Lawrie Jones

Table of contents

So, you’re looking for a job and you know that a critical part of your success will be your email application.

In this guide, we explain the process for writing an effective email for a job application. We don’t stop at the first application but provide examples of several follow-up emails for job applications after no response here .

Follow the advice, and you’ll stand the best chance of getting the job of your dreams (or something to fill the time until that comes along).

How to write an email for a job application

The average recruiter receives 250 applications for each post and spends no more than 7 seconds scanning your message (about the same time it takes to tie your shoes).

The key to success is standing out. That doesn’t mean trying to be witty or wacky, but being a pro is the same process you must use through all job application follow-up emails.

What you need to apply to a job via email

Let’s clarify what a job email is. It’s not a cover letter or a CV but a mechanism to deliver them.

Some people don’t bother to spend much time on an application email but get your application email wrong, and the recruiter may not even bother to read your resume or open your application letter.

Why? Because if they’re dealing with 250 responses, they’re actively looking for reasoning to exclude applications – so don’t let that be you!

Each recruiter has their own application process, but there are some pretty standard things that you’ll need to include with every application, including:

• Cover letter
• Work samples (optional, but a nice extra!)

Here's a brief explainer if you don’t know what these are.

1. Cover letter

Your cover letter is a formal part of the application process where you introduce yourself, describe your skills, why you want the job, and what value you can add for the business. 

We’re not going to walk you through how to write a cover letter. However, there are some amazing online resources , so start there. 

You can attach your cover letter as a Word document or PDF. It’s essential to use a file that can be downloaded, printed, and shared – so avoid using Google Docs or cloud software.

2. CV (resume)

Your CV is the story of your working life, a snapshot of your skills, and a chance to highlight your achievements. Again, we’re not going to explain how to create a compelling CV , but we recommend using a simple, easy-to-read, and understandable template.

Again, don’t try to be fancy with formats – create a document that can be downloaded, printed, and shared. 

3. Samples of work (optional)

As the experts say, “show, don’t tell.” You can use your application email to showcase your skills and previous results. You can attach a portfolio, photos, or videos or provide a link to your website or social media in your email.

Some tips from us are to introduce examples and explain the impact. Who cares if you designed a great-looking poster? But if that poster boosted sales by 50%, that’s a different matter.

The second piece of advice is only to include a few examples (3 is a great number). Too many appear desperate.

Thirdly, only share work that’s 100% yours. If you worked as part of a team or an organization, make your role clear. Never claim other people’s work as your own.

Finally, be prepared to answer questions on these examples at your interview – including what you did in the process.

Best job application email tips

We’re all about providing information, advice, and terrific tips to help you get ahead of the competition and secure that essential interview.

Here are 7 job application email tips. (Why 7? Because that’s the world’s favorite number , and we couldn’t think of 10.)

1. Send your application email and CV for review

Tip number 1 is the most critical. After proofreading at least twice (or eight times), send your job application email and CV to a friend, colleague, parent, or mentor – or all of them – and ask for feedback, comments, and suggestions.

Your email will give the first impression, so make sure it’s personal, professional, formal, friendly, and favorable.

2. Make a convincing pitch in the email body

Remember that hiring managers, executives, and founders are busy and will not often open or read your full CV. So you’ll need to convince them in the email body that it’s worth their time to read further.

Think of your email as an advert for you:

• A persuasive subject line gets the attention (and may result in opened email)
• A compelling email body makes the recipient want to learn more (and may result in opened CV)
• Convincing CV makes the recipient want to contact you (and may result in an interview)

The most important thing is to reflect the language in the job spec. The recruiter has been straightforward about what they want and who they’re looking for. Using their language can help to establish that the person to fit the slot is you!

3. Make it easy to contact you

Even though you might have all the necessary contact information in your CV, please include them in the email. This reduces the steps between clicks and contact.

Here are some of the things you should include in every job application email: Use this 

• phone number
• social media links (LinkedIn and Twitter)
• portfolio links (optional)

4. Use a professional email address

Sure, the email address you created when you were 12 or first started college was funny then but is it today? Unfortunately, the chances are it isn’t!

Make sure you have an appropriate email address for a job application. Creating a new email address doesn’t cost anything, and setting up alerts on your phone is simple, so why jeopardize your chances with [email protected] ?

(Don’t email this, we don’t know who owns it!)

5. Check the name of your resume file name

We’ve touched on the importance of using the correct formats for cover letters and CVs.

When you create your CV, give the file (Word document, PDF, or whatever) a professional name that can also be identified with you.

You never know where it might end up.

Here’s a formal naming convention: “Name - CV - Position,” for example:

• Arthur Shelby - CV - Binman at Shelby Company Ltd.

6. Use references if you can

Do you know someone who works or used to work at the company? Or do you know someone who knows someone who works or used to work at the company?

Warm connections are always better than cold emailing (even if it’s unfair). As the saying goes, your network is your net worth, so try to leverage it to your advantage.

7. Include social proof

Have you already done similar work for someone else? Show it!

Social proof is powerful and backs up the statements you may have made in your application email, cover letter, and resume.

Social proof also includes social channels. LinkedIn is used worldwide, so don’t be afraid to drop in a link to your profile. It also creates a connection, so even if you don’t get this job, you’ll be the first to know of the latest opportunities.

Job application email format

Job application emails aren’t the time to get creative or buck the trend. However, there’s an accepted format for all job application emails, which we break down below. 

1. Subject line for job application email

What’s a suitable email title for a job application? You could go crazy and say, “I’m perfect for this job!!!” but that would be silly. Instead, the subject line for your job application email should be simple to read and easy to understand.

The traditional (and still best) approach is to state your name and the job you’re applying for (or a combination of that). Here are a few examples:

Applying for a job probably is the best place to get creative, so stick to a simple subject line for your job application emails. 

2. Email greeting for job application

Your email greeting should be polite and professional. Examples of that include:

• Dear (an oldie, but a goodie!)

If you know the recruiter's name, then use it. People always love to receive emails addressed to them. One thing to avoid is the phrase “Dear Sir/Madam” or using formal titles such as Mr, Mrs, or Ms. We’ve got a whole world of possibilities, so it’s time we all moved on from traditional (old-fashioned) titles.

3. How to start a job application email

First up, state the purpose of your email. 

• I am applying for the post of (job name)

Doing this means the person understands what the message is about – which will save them time. Also, in many cases, the person receiving the email won’t be the recruiter, so they can file it away and share it with the person (or persons) who need to see it. 

After that, you’ll need to explain what you’ve included with the email (your resume, cover letter, and examples). It’s always worth providing at least a few positive sentences on the opportunity. Finally, you’ll need to include any requested information, such as salary expectations. 

4. How to end an email job application

There are conflicting opinions on how to end an email job application. We recommend asking for information on the next steps. Here’s how this can work:

• Please can you provide me with details on the next steps in the process?

This leaves the recipient in no doubt that you’re serious about your application. If they reply, you’ll be reassured that they’ve received your application. Finally, you’ll know the timescales for decision-making, which removes the need to send a follow-up. 

Always ask for the next steps in the process at the end of every email job application. 

5. Email signature for job application

Sign off with your full name, phone number, and social media links (LinkedIn and Twitter), and attach your CV. Provide all information the recipient will need to contact and connect with you. 

Job application email samples

We’ve talked a lot about the process; now, let’s put it into practice! These job application email samples cover 7 common situations you might experience when searching for a job. You’ll get a simple job application email sample, some application follow-up emails, and even how to withdraw an application if needed. 

Use these job application email examples to start your job search, but edit and update them to suit your specific circumstances.

1. Simple job application email sample

This simple job application email sample can be cut, pasted, edited, and amended for pretty much any opportunity. It’s not exciting or innovative, but it provides a structured way to communicate the critical points you need to. 

2. Email introduction for job application sample

The previous email sample covered how to apply for a job, this one is similar, but it’s about introducing yourself to the recruiter. This introduction approach is a great way to make a personal connection and can work well for several situations. 

3. Job application status email sample

We’re clear that you should always ask for details on the next steps in the recruitment process, but as we all know, real life doesn’t always follow rigid plans. This job application status email sample is a way to politely push the recruiter to let you know what’s happening in the recruitment process. 

4. Withdraw the job application email sample

Yes, there are some occasions when you might need to withdraw a job application, in most cases because you’ve got another job.

You don’t need to explain why you’re removing yourself from a recruitment process, but most people usually do (and we have in this withdraw job application email sample). 

5. How to email HR for a job application update

When emailing the recruiting managers, you’ll need to be formal as they decide your destiny. On the other hand, HR teams deal with large volumes of applications, so this short message is fine. Here’s how to email HR for a job application update. 

6. How to write an email to accept a job offer

Hooray, you’ve been offered a job; now it’s time to say yes. Here’s how to write an email to accept a job offer.

Job application email template

Flowrite's email template for job application.

There is no 100% right or wrong way to send a job application. But having an effective email template, using proper grammar, and email format will help, as you need to most likely send many, many emails to land your dream job.

This is where Flowrite comes in. Flowrite's AI-powered smart templates can help you craft better emails.

Our tool turns your words into ready-to-send emails, like this:

Final words on job application emails

In reality, you’ll need to send many job emails, follow-ups , and reminders to get a position.

It’s the way the world of recruitment works, and we know it can be frustrating.

But trust us, by investing some time crafting high-quality job application emails and persuasive follow-ups, you’ll stand the best chance of getting a perfect position.

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How to write a job application email + 7 examples

Applying for a job via email is a great way to get direct contact with recruiters and hiring managers.

But how do you write a job application email that will capture their attention and land the interview?

This step-by-step guide will show you how to craft the perfect job-winning email, to ensure you get noticed and move on step closer to landing your dream job.

CV templates 

Email subject line

When crafting a job application email, it’s crucial to understand that your initial objective is to get the hiring manager to read your email.

This means grabbing their attention with an attractive subject line and providing a compelling reason for them to click on your message.

Instead of using a generic subject line like most applicants, seize this opportunity to start promoting your selling points right off the bat.

Use the subject line to showcase your abilities and experience in a succinct, screen-compact title. Identify your major strength as a candidate and devise a way to incorporate it into your subject line. For instance:

• “Seasoned Digital Copywriter with a 7-year Marketing Background”
• “Experienced Solicitor Specialising in Property Law “

Bear in mind that subject lines are brief, offering only about 30-35 characters for you to use effectively.

CV filename

CV files labelled as “ CV ”, “ new CV ” or, even worse, an arbitrary set of letters and numbers (like CV_778778.pdf ) will appear disorganised and risk being overlooked among the numerous other CVs that a recruiter receives daily.

You should incorporate your first and last name when naming your CV file, and also add a brief word or phrase to showcase your profession or professional title.

For example:

“John Jones CV”

“John Jones CV SEO Consultant”

This will give a professional first impression, whilst also giving recruiters an early indication of your talents.

Addressing the recipient

Establishing an early personal connection with a prospective employer is best achieved by addressing the recipient personally.

However, this will require a bit of investigation…you should be able to find the names of recruitment managers on the company’s website, LinkedIn , or within the job advertisement itself.

If the recruiter ‘s name isn’t accessible, opt for a genial ‘ Hi ‘, and don’t use excessively formal, antiquated phrases like “ Dear Sir or Madam .” For instance:

“Hi [recruiter name]”

Friendly opening

To make a favourable impression on the recruiter and motivate them to open your CV , it’s advisable to come across as personable and friendly with a warm introduction – the recruiter likely opens hundreds of cold and robotic-sounding job application emails daily, so a personalised touch will be highly appreciated, and help you start building rapport with them.

Try a brief greeting, such as:

• “Hope you’re enjoying a pleasant week”
• “Trust this email finds you in good spirits”

But remember to keep it professional and avoid being excessively personal.

State the job you are applying for

Following your personalised opening, it’s crucial to tell the reader which job you’re applying for. Given that recruiters manage numerous job openings, you want to ensure your application is directed to the right role.

State the complete job title, and if the job title is common or ambiguous, you may also want to include the job reference number. For instance:

“I am applying for the role of [precise job title], as advertised on [company website/recruitment website]”

“I would like to put forward my application for the role of [job title] as advertised on [company website/recruitment website]. Job reference number: [XXXXX].”

It’s not mandatory to add the job reference number, but it can really help the recruiter out if the company is advertising a variety of similar roles within the same department.

Show your suitability

Now it’s time to introduce yourself and explain why you are suitable for the job – one of the most crucial parts of the job application email.

Write between 2-4 sentences that succinctly show the recruiter why you are a good match for the job, and why it’s worth opening your CV.

You don’t need to repeat every word from your CV, just provide an overview of the highlights and your key selling points in relation to the job being applied for. Aim for something similar to your CV profile , but slightly more condensed.

Example suitability 1 – Experienced candidate

“With over 10 years of experience working in fast-paced, results-driven SEO environments, I have developed a skillset ideal for the role of [job title]. In a daily workday, I liaise with several B2B clients, providing digital strategy to companies both local and global as a marketing consultant.

I have proven to be successful in my work, having [give a recent example of success], and it would be a privilege to help grow [company name] in the same way.”

This example piques the recruiter’s interest by demonstrating value – the recruiter isn’t subjected to reading a list of qualifications or generic degrees – instead, they receive tangible information about how this individual could benefit their company. This will inspire them to open the CV to learn more about the candidate.

Even if you lack extensive professional experience, you can still create a strong impression with your email introduction. The secret is to showcase value – merely listing your A-levels isn’t beneficial as it doesn’t differentiate your candidacy from others who may have similar results.

Rather, leverage the skills you’ve acquired throughout your academic and professional journey, tailoring them to fit the job you’re applying for. For instance, if you were applying for a position in an online news agency or social media company, you could use the following example:

Example suitability 2 – Student with no experience

“With 2 years working as an editor for my university newspaper [Name], I developed a rich understanding of the editorial process and experienced first-hand the demands of a fast-paced newsroom. During my period as editor, we broke various stories about university staff pay cuts and student living standards, while increasing our online subscriptions by 250%.”

Although this example doesn’t exhibit a professional employment record, it illustrates the positive influence you exerted in an organisation where you initiated engagement and demonstrated initiative.

If you lack work experience , you can apply this to any extracurricular activity or volunteer programme, but be sure to research how this experience will benefit you in the role you’re applying for.

Even as a student without any experience, you can still craft a compelling job application email if you are creative and think outside of the box.

Give your reasons for applying to the job

Employers are always keen to know why you are applying for a job with them, so you need to meet this query head-on in your application email.

Most companies and recruiters prefer to know that their employees are committed for the long-term: hence, it’s important to project both knowledge and passion about the role, and the company itself, demonstrating your enthusiasm.

You can briefly mention the company’s principles, the allure of the job itself, and your overall suitability for the role as factors driving your application. For example:

“My expertise in [field], combined with my resonance with [company’s] ethos, impel me to apply for this role. I am confident that I possess both the requisite skillset and the personal motivation necessary to excel in this position.”

“I am applying for this role as I perceive [company] as a progressive and open-minded environment to work in, and I am certain that I could make a substantial contribution to its success.”

By discussing key values of the company, the recruiter will acknowledge that you either invested time in conducting research (which indicates initiative and keenness) or that you’re already familiar with the company – an aspect employers greatly appreciate.

Your availability to interview

Towards the end of your email, you need to give the reader an indication of when you are available to meet with them for an interview .

You want to appear positive and enthusiastic, so you should give the impression that you are flexible and available to interview soon. Don’t come across negative by giving a list of days or times that you can’t attend.

Here are some examples – you can also add a call-to-action that nudges them towards reading your CV.

“ Please find attached a copy of my CV . I am available for an interview at your earliest convenience.”

“I have attached my CV for your consideration, and I am free for an interview at short notice.”

Professional signature

To round up your job application email, you’ll want to provide the recruiter with multiple options for contacting you (mainly phone and email) in a professional looking way.

The optimal method for this is to add a professional signature to the bottom of your email, like the ones below.

Example signature 

John Peters Sales manager [email protected] Office: 077777777 Home: 020022020

Always ensure you use a professional looking email address in your signature.

A recruiter is far more inclined to consider an applicant seriously if they have a professional email address, and less likely to contact someone requesting them to reach them on an address like;  “[email protected]”

If you are still using an embarrassing sounding email address that you’ve had since you were a teenager, consider setting up a new one for your job search.

Example job application emails

Check out some examples of effective job application emails below for inspiration and guidance:

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Introduction

In today's competitive job market, standing out is the name of the game. Whether you're a seasoned pro or a fresh grad, these email templates are your secret weapon to making a kickass impression and landing that dream job.

Finding the perfect job can be tricky. But don't worry; we've got your back! We've handpicked 20 exceptional job application email templates, each tailored to tackle specific challenges you might face. From crafting attention-grabbing intros to nailing those salary negotiations , we've got practical and actionable templates that will seriously level up your job application game.

Let's dive in and get you on the fast track to job-hunting success! Ready? Let's go!

Essential Tips for Crafting Memorable Job Application Emails

In the journey of job-hunting, whether you're just dipping your toes or have been around the block, crafting a job application email that stands out is a skill unto itself. This guide is here to help you do just that. With these tips, you'll be able to infuse your application emails with a casual yet engaging tone, showcasing not just your professional accomplishments but your personality too. So, let's dive in and give your application emails that extra pizzazz that gets you noticed!

Crafting Emails That Stand Out: Put some personality in your email! Customize it to the job and the company. A catchy subject line and a friendly "Hello [Recipient's Name]" can go a long way.

Grabbing Attention from the Get-Go: Be bold and get right to the point. Show them you know about the company and are excited about the role.

Highlighting Accomplishments That Impress : Forget about just listing jobs; talk about what you've achieved. You got numbers or incredible examples to show how you rocked it? Even better.

Create a sense of urgency with action verbs: Let's keep things moving - use action verbs. "Led," "enhanced," "delivered" - these kinds of words make you sound like you mean business.

Navigating the Art of Persistence: No word after a week or two? It's cool to send a follow-up email. Just keep it chill and professional.

Gratitude and Professionalism Post-Interview: After your interview, send a thank-you note. It's a neat little way to show you're keen and is a nice thing to do.

Addressing Career Breaks with Confidence: Had a career break? No biggie. Own it in your email, and talk about what you did then and what you learned.

Short and Sweet Emails that Pack a Punch: Keep your email short and sweet.  Let AI be your editor . Powerful sentences, a clear message - that's how to do it.

Tactfully Discussing Compensation: If money talk is needed, keep it cool and respectful. Do your homework on typical salaries so you're in the know.

The Power of Networking Emails: Networking emails can open doors, so don't be shy to send them out. Remember to be friendly, clear about what you want, and show how the connection could be a win-win.

Turning Setbacks into Opportunities: Didn't land the job? Use it as a chance to grow. Thank them for the opportunity, let them know you're still interested, and ask for feedback to improve.

Wrapping Up Your Email with Impact: Leave a lasting impression. Ask for the next step, show you're psyched about the role, and thank the recipient for reading your email. It's all about leaving things on a high note.

Let's bring these tips to life with some inspiring examples of outstanding job application emails that are sure to get responses!

20 Job Application Email Samples & Templates

1. sample for experienced professional.

Subject: Application for the [Job Title] position - [Your Name]

Dear [Recipient's Name],

I recently came across your job posting for the [Job Title] position on [Job Board/Company Website]. As an experienced [Your profession], I am eager to bring my strong [mention 2-3 skills] to your esteemed organization, [Company Name].

I am particularly attracted to your company because [mention something you like about the company]. My previous experience in [relevant job/industry] and my ability to [mention a significant achievement or skill] make me a strong candidate for this position.

I am attaching my resume for your review. I am looking forward to the opportunity to discuss my application further.

Thank you for considering my application.

Best regards,

[Your Name]

2. Speculative application

Subject: Enquiry for Potential Job Opportunities - [Your Name]

I am writing to introduce myself and to express my interest in exploring job opportunities within your esteemed organization, [Company Name]. I am a [Your profession] with extensive experience in [mention 2-3 skills or areas].

While I understand there may not be current openings aligning with my expertise, my skills and background could significantly benefit your team.

I’m attaching my resume for your perusal. I would like to discuss how I might contribute to your team.

3. Referral from a contact

Subject: [Referral's Name] recommended I contact you - [Your Name]

I recently spoke with [Referral's Name], who suggested I contact you regarding potential job opportunities in [field]. I have been following the success of [Company Name] and am excited about contributing my skills and experience to your team.

My background in [mention your background] and my proven ability in [mention your skills] make me an ideal fit for [Company Name].

I have attached my resume for your review. I would appreciate the opportunity to discuss further how I can contribute to your team.

4. After a networking event

Subject: Great meeting you at [Networking Event] - [Your Name]

I enjoyed meeting you at [Networking Event]. I was impressed with your insights about [mention something discussed] and inspired by the culture and values of [Company Name].

I am very interested in the opportunity to contribute to your team and believe my background in [mention your background] would be a valuable asset.

I've attached my resume for your review. I would like to discuss potential job opportunities at [Company Name].

5. Career change

Subject: Exploring Opportunities in [New Industry] - [Your Name]

I am writing to express my interest in transitioning into the [New Industry] sector and believe that my skills and experiences make me a fit for [Company Name].

While much of my professional experience has been in [Previous Industry], I have developed critical skills such as [mention 2-3 skills], which are transferable to [New Industry].

I am attaching my resume for your review. I look forward to discussing any opportunities you have.

6. For Freshers

Subject: Application for [Job Title] position - [Your Name]

I recently came across the job opening for the [Job Title] position at [Company Name] on [Job Board/Company Website]. As a recent graduate of [mention your degree], I am excited to start my Career in [mention industry or job role].

During my studies, I gained experience in [mention internships, projects, or relevant coursework], developing my skills in [mention 2-3 skills].

I have attached my resume with this email. I am enthusiastic about the opportunity to discuss my application further.

7. Reapplying for a Job

Subject: Re-application for [Job Title] - [Your Name]

I previously applied for the [Job Title] position, and since then, I have further developed my skills and gained additional experience in [mention specific area].

I am highly interested in [Company Name] because [mention why you are interested] and would appreciate consideration for the updated position.

I’ve attached my updated resume with this email. I look forward to the opportunity of discussing my application with you further.

8. Applying through LinkedIn

Subject: Interest in [Job Title] position at [Company Name] - [Your Name]

I noticed your job posting for the [Job Title] position on LinkedIn and was excited by the opportunity to apply my skills and experience at [Company Name].

My experience as a [Your profession], coupled with my proven record in [mention a significant achievement or skill], aligns well with the qualifications you are seeking.

I have attached my resume for your review. I would appreciate the opportunity to discuss my application further.

9. Follow-up after an interview

Subject: Thank You for the Interview - [Your Name]

Thank you for the opportunity to interview for the [Job Title] position at [Company Name]. I enjoyed discussing [specific topic] and learning more about the team and organization.

Having had a clearer understanding of the role and your expectations, I am confident that my skills in [mention 2-3 skills] and experience in [mention area of expertise] would be an excellent fit for your team.

Thank you once again for your time and consideration. I look forward to hearing from you soon.

10. Job Inquiry Email

Subject: Inquiry About Potential Job Openings - [Your Name]

I am writing to inquire about potential job openings in your esteemed organization, [Company Name]. I am particularly interested in [mention department or job role], as my skill set and professional background align well with this field.

I have [mention years of experience] in [your profession], and I could bring valuable insights and leadership to your team.

I’ve attached my resume for your review. I look forward to discussing how I could contribute to your team.

11. Asking for Informational Interview

Subject: Request for Informational Interview - [Your Name]

I'm [Your Name], a [Your profession] with a keen interest in [mention the specific area of interest]. I admire the work your team at [Company Name] is doing, particularly in [say, a project or aspect of their work].

I'm reaching out to see if you might be available for a brief informational interview. Your insights could be invaluable as I navigate my career path.

Thank you for considering my request. I look forward to speaking with you soon.

12. After Job Fair

Subject: Following up from [Job Fair Name] - [Your Name]

It was a pleasure meeting you at the [Job Fair Name]. I was impressed by the work [Company Name] is doing in [mention specific project or initiative] and am excited to contribute my skills and experience to your team.

I’ve attached my resume with this email and I look forward to discussing employment opportunities at your convenience.

13. Applying for an Internship

Subject: Application for [Internship Position] - [Your Name]

I came across your posting for the [Internship Position] at [Company Name] on [Job Board/Company Website]. As a student studying [Your Major], this opportunity aligns perfectly with my career goals.

During my academic Career, I have developed skills in [mention 2-3 skills], which could be of value to your team.

I've attached my resume for your review. I would appreciate the opportunity to discuss this internship further.

14. Unsolicited Job Application

Subject: Spontaneous Job Application - [Your Name]

I am writing to introduce myself and express my interest in joining your team at [Company Name]. I have a strong background in [Your profession], with key strengths in [mention 2-3 skills or areas].

While I realize there may not be any current vacancies, my expertise could be valuable to your team in the future.

I've attached my resume for your review. I would appreciate any consideration you can provide.

15. Applying for Part-Time Position

Subject: Application for [Part-Time Job Title] position - [Your Name]

I am interested in applying for the [Part-Time Job Title] position listed on [Job Board/Company Website]. My skills in [mention 2-3 skills] make me an ideal candidate for this role.

I have attached my resume for your review. I look forward to the opportunity to discuss my application further.

16. Applying for a Remote Position

Subject: Application for the Remote [Job Title] position - [Your Name]

I am writing to express my interest in the remote [Job Title] position I saw on [Job Board/Company Website]. I have extensive experience in [Your profession] and am adept at managing my tasks and responsibilities remotely.

I have attached my resume for your review. I would appreciate the opportunity to discuss this position further.

17. Reaching Out to a Recruiter

Subject: Introduction and Job Inquiry - [Your Name]

My name is [Your Name], and I am a [Your profession]. I'm reaching out to you as I admire the work of [Company Name] and am interested in exploring potential job opportunities.

I have attached my resume for your review. I would be delighted to discuss how I could bring value to your team.

18. Post-Maternity Leave Application

Subject: Ready to Resume Work - [Your Name]

I am a [Your profession] ready to reenter the workforce after taking some time off for maternity leave. I am eager to return my experience in [mention 2-3 skills or areas] to a professional setting.

I am particularly interested in [Company Name] because [mention something you like about the company]. I have attached my resume for your review and would welcome the opportunity to discuss my qualifications further.

19. Freelance Job Application

Subject: Freelance [Your profession] Available for Projects - [Your Name]

As a freelance [Your profession], I provide services in [mention 2-3 areas of expertise]. I am reaching out to see if [Company Name] could benefit from my skills and experience.

Please find my portfolio attached/linked for your review. I look forward to discussing how I can contribute to your upcoming projects.

20. Responding to a Job Ad on Social Media

Subject: Application for [Job Title] Seen on Social Media - [Your Name]

I recently saw your advertisement for the [Job Title] position on [Social Media platform]. As an experienced [Your profession], I am excited about the opportunity to apply my skills at [Company Name].

I have attached my resume for your review. I am looking forward to discussing my application further.

Stand Out with Neo: Personalized email address and one-page site

After exploring our carefully crafted business email templates , let's introduce a game-changing tool to level your job application game further. Meet Neo , our cutting-edge email client. Consider the difference between receiving an email from [email protected] and one from [email protected]. The latter instantly stands out, not just as a testament to your professionalism, but as a clear indication that you've taken that extra step to create a unique and personalized brand for your job search. It's a subtle yet powerful distinction that can tip the scales in your favor. It also boosts email open rates , ensuring your carefully crafted application emails are noticed.

When you sign up with Neo, you get more than just an email client. You get the opportunity to create your personalized email address and a one-page site. Imagine sending out job applications from [email protected] and directing potential employers to a sleek virtual stage for your resume, portfolio, or professional blog, and you'll make a lasting impression on recruiters. With Neo, you have all the tools to stand out, make an impact and land your dream job. 

Simplify your job search with Neo

Navigating the job market can often feel like a juggling act. Between keeping track of applications and tailoring your approach for each potential employer, it can all get a bit overwhelming. That's where Neo comes in. Designed with your needs in mind, Neo allows you to set up and save these job application email templates for repeated use. With just a few clicks, you can personalize and send a standout job application, saving you time and effort. It's about making the job application process as smooth and efficient as possible, so you can focus on what truly matters.

In Conclusion: Empowering Your Job Application Emails

The art of crafting job application emails doesn't have to feel like an uphill battle. You can transform your application emails into persuasive, memorable conversations with a dash of personality, a pinch of assertiveness, and a hefty helping of sincerity. Remember, each email is a unique chance to showcase your skills, enthusiasm, and distinctive professional story. So take the plunge, and let your authentic self shine through in every line. Here's to landing that dream job!

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• Cover Letters

How to Write a Job Application Letter (With Examples)

What Is a Job Application Letter?

Tips for writing a job application letter, how to get started.

• Writing Guidelines
• What to Include in Each Section

Simple Formatting Using a Template

Tips for writing an effective letter, sample job application letter, sending an email application, review more letter examples.

Do you need to write a letter to apply for a job? Most of the time, the answer is yes. Even when employers don’t require a job application letter , writing one will help you highlight your skills and achievements and get the hiring manager’s attention. The only time not to send one is when the job listing says not to do so. It can help, and it definitely won't hurt to include an application letter with your resume.

A job application letter, also known as a cover letter , should be sent or uploaded with your resume when applying for jobs. While your resume offers a history of your work experience and an outline of your skills and accomplishments, the job application letter you send to an employer explains why you are qualified for the position and should be selected for an interview.

Writing this letter can seem like a challenging task. However, if you take it one step at a time, you'll soon be an expert at writing application letters to send with your resume.

Melissa Ling / The Balance

Before you begin writing your job application letter, do some groundwork. Consider what information you want to include, and keep in mind that space is limited.

Remember, this letter is making a case for your candidacy for the position. But you should do more than just regurgitate your resume. Instead, highlight your most relevant skills, experiences, and abilities.

Analyze the Job Posting

To include the most convincing, relevant details in your letter, you'll need to know what the employer wants.

The biggest clues are within the job advertisement, so spend some time decoding the job listing . Next, match your qualifications with the employer's wants and needs.

Include Your Most Relevant Qualifications

Make a list of your relevant experience and skills. For instance, if the job ad calls for a strong leader, think of examples of when you've successfully led a team. Once you've jotted down some notes and have a sense of what you want to highlight in your letter, you're ready to start writing.

Writing Guidelines for Job Application Letters

Writing a job application letter is very different from a quick email to a friend or a thank-you note to a relative. Hiring managers and potential interviewers have certain expectations when it comes to the letter's presentation and appearance, from length (no more than a page) and font size to style and letter spacing . Keep these general guidelines in mind, but always stick to any explicit instructions in the job listing or application portal.

Length: A letter of application should be no more than one page long. Three to four paragraphs are typical.

Format and Page Margins: A letter of application should be single-spaced with a space between each paragraph. Use 1-inch margins and align your text to the left, which is the standard alignment for most documents.

Font: Use a traditional font such as Times New Roman, Arial, or Calibri. The font size should be between 10 and 12 points.

What to Include in Each Section of the Letter

There are also set rules for the sections included in the letter, from salutation to sign-off, and how the letter is organized. Here's a quick overview of the main sections included in a job application letter:

Heading: A job application letter should begin with both your and the employer's contact information (name, address, phone number, email), followed by the date. If this is an email rather than an actual letter, include your contact information at the end of the letter, after your signature.

•   Header Examples

Salutation: This is your polite greeting. The most common salutation is "Dear Mr./Ms." followed by the person's last name. Find out more about appropriate cover letter salutations , including what to do if you don't know the person's name or are unsure of a contact's gender.

Body of the letter: Think of this section as having three distinct parts.

In the first paragraph , you'll want to mention the job you are applying for and where you saw the job listing.

The next paragraph(s) are the most important part of your letter. Remember how you gathered information about what the employer was seeking, and how you could meet their needs? This is where you'll share those relevant details on your experience and accomplishments.

The third and last part of the body of the letter will be your thank you to the employer; you can also offer follow-up information.

Complimentary Close: Sign off your email or letter with a polite close, such as "Best," or "Sincerely," followed by your name.

• Closing Examples

Signature: When you're sending or uploading a printed letter, end with your handwritten signature, followed by your typed name. If this is an email, simply include your typed name, followed by your contact information.

• Signature Examples

Overwhelmed by all these formatting and organization requirements? One way to make the process of writing a job application easier is to use a template to create your own personalized letters. Having a template can help save you time if you are sending a lot of application letters.

Be sure that each letter you send is personalized to the company and position; do not send the same letter to different companies.

• Always write one. Unless a job posting explicitly says not to send a letter of application or cover letter, you should always send one. Even if the company does not request a letter of application, it never hurts to include one. If they do ask you to send a letter, make sure to follow the directions exactly (for example, they might ask you to send the letter as an email attachment or type it directly into their online application system).
• Use business letter format. Use a formal business letter format when writing your letter. Include your contact information at the top, the date, and the employer’s contact information. Be sure to provide a salutation at the beginning and your signature at the end.
• Sell yourself. Throughout the letter, focus on how you would benefit the company. Provide specific examples of times when you demonstrated skills or abilities that would be useful for the job, especially those listed in the job posting or description. If possible, include examples of times when you added value to a company.

Numerical values offer concrete evidence of your skills and accomplishments.

• Use keywords. Reread the job listing, taking note of any keywords (such as skills or abilities that are emphasized in the listing). Try to include some of those words in your cover letter. This will help the employer see that you are a strong fit for the job.
• Keep it brief. Keep your letter under a page long, with no more than about four paragraphs. An employer is more likely to read a concise letter.
• Proofread and edit. Employers are likely to overlook an application with a lot of errors. Read through your cover letter, and if possible, ask a friend or career counselor to review the letter. Proofread for any grammar or spelling errors.

This is a job application letter sample.  Download the letter template (compatible with Google Docs or Word Online) or read the example below.

Sample Job Application Letter (Text Version)

Elizabeth Johnson 12 Jones Street Portland, Maine 04101 555-555-5555 elizabethjohnson@emailaddress.com

August 11, 2024

Mark Smith Human Resources Manager Veggies to Go 238 Main Street Portland, Maine 04101

Dear Mr. Smith,

I was so excited when my former coworker, Jay Lopez, told me about your opening for an administrative assistant in your Portland offices. A long-time Veggies to Go customer and an experienced admin, I would love to help the company achieve its mission of making healthy produce as available as takeout.

I’ve worked for small companies for my entire career, and I relish the opportunity to wear many hats and work with the team to succeed. In my latest role as an administrative assistant at Beauty Corp, I saved my employer thousands of dollars in temp workers by implementing a self-scheduling system for the customer service reps that cut down on canceled shifts. I also learned web design and timesheet coding, and I perfected my Excel skills. 

I’ve attached my resume for your consideration and hope to speak with you soon about your needs for the role.

Best Regards,

Elizabeth Johnson (signature hard copy letter)

Elizabeth Johnson

When you are sending your letter via email include the reason you are writing in the subject line of your message:

Subject Line Example

Subject: Elizabeth Johnson – Administrative Assistant Position

List your contact information in your signature, rather than in the body of the letter:

Email Signature Example

Elizabeth Johnson 555-555-5555 email@emailaddress.com

Review more examples of professionally written cover letters for a variety of circumstances, occupations, and job types.

CareerOneStop. " How Do I Write a Cover Letter? "

University of Maryland Global Campus. " Cover Letters ."

How to write a great job application email (with examples)

Employers receive hundreds of job application emails in a day. Getting yours noticed is the first hurdle before landing an interview. With the high competition rate, you’d want your application to stand out. 

Your  job application email is important, so we’ve prepared a complete guide on how to write an email to apply for a job and other useful tips when sending your application via email. 

What is a job application email?

Before you begin, crafting the perfect subject line, the greeting, the opening paragraph, the body of the email, the closing paragraph.

• Attaching your resume and other documents

Proofreading and editing

The follow-up, job application email template, job application email examples, frequently asked questions.

A job application email is your way of signifying interest in a job opening. Consider it the condensed and simplified version of your resume and cover letter.

It is your first point of contact and lets you connect to the hiring manager directly. On average,  a recruiter receives 250 job application emails for every job opening and spends only 7 seconds or less on each one. 

A well-crafted job application email is your chance to make a good impression–even if it’s online. Your email must be brief, comprehensive, professional, and tailored to the job opening. Remember, this is the first step to landing an interview and it will set the tone for the rest of your application process. 

Writing a job application email is a strategic endeavor. The goal is to stand out from the crowd in a short amount of time. You need to show the recruiter at a glance that you are what they are looking for. 

Before applying for a job , you have to come to the field prepared. In the competitive world of job hunting, knowing the company and what they’re looking for is vital to your success. It gives you an edge over other applicants who are vying for the same position. If you want to stay ahead of the curve, here’s how to prepare. 

Research the company

Begin with knowing and understanding the company’s values and culture by visiting its official website, and clicking on the “About Us” page. This will inform you of the company’s mission and what they do or contribute to the market or society. Apart from their website, you can check out their official social media platforms to learn about their current activities.

This is also the perfect time to check if your passion, values, and interests likewise align with theirs. Get both sides of the story and research more about the company culture through news and other external websites.  

After doing your research, it’s time to identify the critical aspects of the job description. Find what is expected and then, tailor your application by listing down your skill set and qualifications. 

Gather the necessary information

Get the contact information of the human resources department, the job reference number or code, or any other formatting guidelines or specific requirements for the job posting. 

You’ll have a better chance of landing at least an interview if you know all these and can tick off everything on their list. Again, it’s always better to prepare. 

Choose a clear and concise subject line that will make it easier for them to see your email and know exactly what it’s about. 

In essence, the subject line should clearly state the following:

• The purpose of the email
• Specific job title, with a reference number if applicable
• Full name of the applicant

You can further personalize the subject line for a human touch in these instances:

• Write the name of the recipient if you know their name. (Example: Hello, Theresa - Here is my resume for the veterinarian position.)
• Mention your significant qualifications that match the job description. (Example: Job Application: Social Media Manager with ten years of experience - Maria Isabela Garcia)
• Add your academic degrees after your name, as required by the position. (Example: Job Application - Business Manager - Jose Cortez, MBA)

In general, here are sample subject line formats that you could use:

• Application for [Position] - [Name]
• Application: [Position], [Name]
• [Name] - Application for [Position] [Reference Number]
• [Name] - [Position] Application

Here are more examples of clear and concise subject lines:

• Application for Social Media Manager Position - Juan dela Cruz
• Application: Marketing Manager Position, Juan dela Cruz
• Juan dela Cruz - Application for Virtual Assistant Position (Posting #7890)
• Juan dela Cruz - Legal Secretary Application

No matter how enthusiastic you are for the job, avoid writing your subject line in all caps. You’ll come across as demanding, and to some people, impolite. Practice proper email etiquette.

Before you can start your job application email, first, find out to whom the email should be addressed. This is usually found in the job description. It may be the hiring manager or a specific recruiter. If there’s no information available, you can use generic salutations like “To whom it may concern,” “Dear Recruiting Manager,” or “Dear Hiring Manager.” 

The beginning of a job application email must be written in a polite yet professional tone. You can start with professional greetings such as:

• Dear [Hiring Manager’s Name]
• Dear [First Name] [Last Name]
• Hello [Recruiter’s Name]

If you are addressing the recipient by their name, make sure you spell it correctly. Always double-check this detail before you click send. And most importantly, no matter the circumstance, do not refer to the hiring manager as Mam/Sir. 

The opening paragraph of your job application email should already be the strong hook that gives the hiring manager all the information they need in one look. In your first sentence, briefly state your name, your purpose for writing, and an overview of your professional experience. 

This is the perfect time to express your enthusiasm for the role and highlight your relevant professional experience and skills. You can also mention when and where you saw the job posting and the person who referred you, if applicable.

For example: “I am writing to express my interest in the [Position Name] posted on [Company Name]'s website. As a graduate of [Field of Study] from [University], I am excited to apply my skills and knowledge in the professional environment of [Company Name].” 

The body of the job application email is where you get to share more of your professional story with the potential employer. This part should contain a concise narrative of your skill set, qualifications, and relevant experiences that match what the job posting is looking for. 

For example: “I gained valuable experience in college through various internships and volunteer and organizational work. These experiences helped me develop a strong work ethic and attention to detail.”

On another note, avoid emojis in your job application email. You don’t know the hiring manager enough to warrant emojis, even if it is just a smiley face. 

Showcase your skills

According to the  2023 JobStreet PH Hiring Outlook Report , qualifications and relevant work experience are the top considerations of companies when offering jobs to candidates. You don’t have to show them all the things you have done in the past. Focus on the skills and qualifications that match the job description. 

Once you know which achievements will contribute to your case, provide concrete examples of these achievements. Provide data, statistics, or other information that led to this achievement. 

Some aspects to help you quantify your accomplishments are:

• The increase in sales or profits
• Number of clients or employees handled
• Length of professional experience in the related industry
• Relevant rankings

For instance, when applying to be a social media manager, you can say, “At my previous job, my contributions as the Social Media Manager drove 50 percent more traffic to the organization’s website, which resulted in a 20 percent increase in profit.”

Demonstrate company fit

It’s not enough that you’re the right person for the job. You should also show that you’re a good fit for the company. This is the part where you apply what you found while researching the company. 

Stress how the company’s values, mission, or vision align with yours. Substantiate this general assertion with examples of how you embody the company culture. Relate your capabilities and personality with the information you may have learned about the company through its website, social media accounts, and news or external sites. 

For example: “During my research, I learned that [Company] takes sustainability seriously. This is in line with my values as I have been a member of [environmental organization] for 5 years.” 

Explain employment gaps or career transitions 

Nobody has a perfect track record. It’s inevitable to have employment gaps, which employers might notice in your resume. Be upfront and truthful with the employer about the employment gap. 

By explaining these gaps or career transitions, you’re showing the employer your capacity to turn your weaknesses into a newfound source of strength. Focus on letting them know that despite the setback, you still used the time for valuable activities that advanced your professional skills to prepare you for re-entry into the workforce. 

As you conclude your job application email, reiterate your enthusiasm and suitability for the role and the company. Also, express your gratitude to the employer for the opportunity to apply and to consider your application. 

Of course, you don’t want this email to be the last, so place call-to-action information before you end the email. Express your willingness to provide additional information and availability to schedule an interview at their convenience. Finally, complete the job application email with a professional sign-off like “Best regards,” “Sincerely,” or simply, “Best.” 

On the other hand, your email signature should contain all your contact information. Hiring managers do not have the luxury of time to look for your contact details, so place them where they’re easily accessible, like the end of your job application email. 

Here’s a sample format of an email signature:

• [First Name] [Last Name]
• Contact Number
• Email Address
• Jobstreet Profile URL

Attaching your resume and other documents  

A job application email will only be complete with the relevant attachments. These usually are the applicant’s resume,  cover letter , and portfolio, if applicable. 

Make sure that these attachments are formatted for compatibility and easy readability of the hiring managers. If the job posting has a required format and materials, follow them and make sure to attach all requirements. You can send them as PDF documents if no format is specified.

Don’t forget to double-check their file names which should be in a professional format like “Juan dela Cruz_Resume” or “Cover Letter_Juan dela Cruz.” Make sure to change the file names if they’re still titled “Resume-2023-Final.” 

Finally, before you hit send, make sure that these documents are attached to the email. You don’t want to give the hiring manager the burden of messaging you just to resend those documents. 

Take a few minutes to give a final look at your job application email. This is your last time to catch those typographical or grammatical errors. 

Read your job application email as a whole and check if you used a polite and professional tone and all other formalities required by the employer. You can also ask a friend or enlist a professional service for a constructive second opinion on your job application email. 

In the end, having a polished, error-free email will demonstrate your dedication and attention to detail to the hiring manager in your first correspondence with them as a potential employer. 

One week is sufficient time to  follow up on the job application email . Be diligent in getting the hiring manager’s details through the company website or the job posting. 

As you write this  follow-up email , reiterate your interest in the position and politely remind them of your qualifications that fit who they are looking for. End your follow-up email with a call-to-action , letting them know your interest in proceeding with a job interview, your availability, and contact details. 

However, if you still  haven’t received a response from the employer after another one to 2 weeks, it’s time to move on. This might be hard news to take, but remember, this is not the end of the world. Job opportunities are waiting for you, especially on JobStreet. The only difference is that you’ll have a higher chance of getting noticed because you already know how to write an outstanding job application email.

Subject: Application for [Job Title] - [Your Name]

Dear [Hiring Manager's Name],

I am [Applicant’s Name], writing to express my interest in the [Job Title] position at [Company Name] posted on [Website] on [Date]. My skills and experience make me a strong candidate for this position within your organization.

I earned a Bachelor's degree in [related field] from [University]. I have [# years] of experience in [specific industry]. My previous work experience demonstrated my ability to [specific, quantifiable achievements related to the vacant position]. I am also committed to improving my professional skills, which led me to finish additional courses in [relevant certification].

I also possess excellent communication and interpersonal skills, making me comfortable working in a team and adapting to proactive work environments like yours. I am excited to be part of and contribute to [Company Name]'s success and take on new challenges that will help me grow personally and professionally. My skills and experience would be an asset to your organization, and I would welcome the opportunity to discuss my qualifications further.

Thank you for taking the time to consider my application. I have attached my resume, cover letter, and portfolio to this email. I will keep my communication lines open should you have any clarifications regarding my application. 

[Your Name]

[Your Phone Number]

[Your Email]

[Your JobStreet Profile URL]

Here are sample emails for job applications in three different scenarios: for  fresh graduates , career advancers, and career professionals. Feel free to use these email application templates to kickstart your job-hunting journey. 

Job application email sample for fresh graduates

Don’t get discouraged just because you’re a fresh graduate. The latest JobStreet PH Hiring Outlook Report found that 54 percent of the surveyed companies hired fresh graduates in the past 12 months, and 8 out of 10 large companies have a higher likelihood of hiring fresh graduates.

I am writing to express my interest in the [Position Name] posted on [Company Name]'s website. As a graduate of [Field of Study] from [University], I am excited to apply my skills and knowledge at [Company Name].

I gained valuable experience during my collegiate years through various internships and volunteer and organizational work. These experiences molded me to develop a strong work ethic and attention to detail. The problem-solving and communication skills that I have mastered have also helped me build strong relationships with my colleagues and our organization’s stakeholders.

My academic achievements and work experience make me an ideal candidate for this position. I am passionate about contributing to [Company Name] 's success and excited to work with the best in the industry.

I attached my resume, cover letter, and other necessary documents for your consideration. I look forward to discussing my qualifications for the role in [Company Name]. Thank you for taking the time to consider my application.

Job application email sample for career advancers 

Subject: [Job Title] Application: [Your Name]

Dear [Hiring Manager’s Name], 

I am [Your Name] writing to apply for the [Job Title] position at [Company Name]. I have [#] years of experience in [Industry] for an array of companies, such as [Previous Companies]. 

I have been working as a [Similar Position] at [Company Name], a company dedicated to [Brief description of Company]. I handle [Brief description of tasks in the past job]. For instance, [Company Name] experienced an [Data] increase in sales and an [Data] increase in engagement across their social media platforms after a month-long campaign under my leadership. 

I have appreciated my time at [Company Name], but I am now eager to pursue professional growth in my career. The [Job Title] at [Company] is a great opportunity where I can manage results-focused campaigns and implement the company's strategy and leadership plans for its stakeholders. 

I attached my resume, cover letter, and portfolio to this job application email. I look forward to discussing this role and working with [Company].

Sincerely, 

Job application email sample for experienced professionals 

Dear [Hiring Manager’s Name],

I am [Name], writing to express my strong interest in the [Job Title] position at [Company Name] that I came across on [Website Name]. With [X years] of experience in [Industry], I possess the skills and qualifications necessary to contribute to your prestigious organization.

In my previous role at [Past Company] as [Past Position], I was responsible for [Quantifiable Responsibility or Achievement]. This experience taught me a strong understanding of [Related Skill or Knowledge], which would be particularly relevant to the requirements of the [Job Title] position.

I firmly believe that my skills and experience would be an asset to your team, and I am excited to apply them in this new role. I am particularly drawn to [Company Name]'s commitment to [Company Values, Mission or Vision Statement], as they align with my professional core values.

I attached my resume, cover letter, and other relevant documents for your consideration. I would be glad to discuss my application with you further. I am available for an interview at your convenience. Thank you for taking the time to consider my application, and I look forward to hearing from you soon.

Crafting a standout job application email should showcase the skills that make you the perfect fit for the role and the company. 

Doing so requires dedication and attention to detail. Know the company and the job position you’re applying for. Make a compelling case for your skills and competency for the position. Give them all the information they’ll need to reach out to you. 

Master all these, and your job application emails will surely rise to the top of the recruiter’s inboxes and land you interviews and jobs in no time. 

• What if I can't find the hiring manager's name? ⁠Suppose you can’t find the hiring manager’s name. In that case, you can simply use a general, gender-neutral salutation in your job application email, such as “Dear Hiring Manager/Team” or “Dear Recruiting Manager/Team.”  ⁠
• How long should my job application email be? ⁠A job application email should generally contain 250 to 400 words and three to six paragraphs. This email is the condensed version of your cover letter, highlighting your skill set and qualifications for the job posting. It’s a summary, not an essay.  ⁠
• Is it okay to use humor in my job application email? ⁠Humor can be used in job application emails, but use it cautiously.  Experts found that top candidates are in the best position to use humor in job applications since their resumes have already covered the requirements, and humor may make them stand out even more. For fresh graduates, this might not be applicable.  ⁠
• How do I write a job application email if I have yet to gain experience? ⁠Fresh grads should focus their job application email on the soft skills gained through extracurricular activities, organization membership, and educational courses. Employers will see value in these soft skills since they are best taught through real-life experiences. Also, emphasize your willingness to learn new skills by dedicating yourself to the position. ⁠
• Can I use the same job application email for multiple applications? ⁠Job application emails are position-specific and aim to show your qualifications and fitness for the job and the company. Using the same email for multiple applications will defeat its purpose. 

Ready to send job application emails that will surely catch the employer’s eye? #SEEKBetter jobs on JobStreet and browse the Career Advice page for expert tips. Create your  Jobstreet profile today and download the Jobstreet app on  Google Play or  App Store .

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Applying by email: Samples for your successful job application

Use these simple tricks to ensure you’ll make a great, professional impression on hiring managers everywhere!

When to email a job application

Nowadays when you look for a job, many large companies have an automated application system where you upload and submit your CV and other documents directly. However, some companies don’t yet have such online systems and request that you send your job application by email. Or you might be applying for a position without a formal listing at the suggestion of a recruiter or colleague. In such cases, you’ll probably need to send an email for a job inquiry. Even if you send your application by uploading it to an automated platform, you will still have to write and upload a cover letter along with your resume. No matter how it’s sent, the templates below can be used to get you started .

Should I send an email when I apply for a job?

Your application email is one of the most important messages you’ll send – so always go through the following checklist before you hit “Send”:

• Use a professional email address and signature
• Write a correct and informative subject line
• Be sure you have used the correct recipient's name, title and email addres s
• Name and format your attachments correctly
• Proofread, proofread, proofread!

Professional email address and signature

Informative subject line, recipient name and title, professional attachments, always proofread, more tips and tricks to really make your application stand out.

• Highlight your skills and achievements . This is the time to really show what you bring to the table and why you have applied to this specific job posting. When hiring managers read many applications in a day, you really want to be the one that stands out among the rest.
• Keep it professional and concise. The initial thoughts from your job application by email should be that it was concise and professionally written. These aspects show an underlying skill set and professional touches that are needed in all work settings.  
• Place importance on your signature. We cannot stress the importance of having an accurate email signature enough. Accurate in the way of being professional, having up-to-date information, and any other necessary information about you.
• Don’t just copy and paste. The email samples below will save you a lot of time and headache because they have the basic information that should be included in your email; however, you can take it a step further. Customize the email template for your application or, as I like to call it, add a little razzle dazzle. It’s literally like adding glitter to an artistic masterpiece. You can throw in a few things about how well you think you will fit into the working culture (after doing the necessary research, of course). It is important for the hiring manager to see your interest and for you to demonstrate that you actually researched and still came to the conclusion you’d be a good fit.
• Always follow up but not too much. Don’t be shy, send a follow-up email! But do not send it too soon or frequently. A good rule of thumb is that after a week or so you should follow up with another email. If you continue to send a follow up email daily or so after that, this can be perceived as too aggressive and pushy. The hiring process can be a bit long, so it does require patience. If you’re demonstrating your impatience by sending a follow-up email a day later, this will only work against you.

What do you write in an email when applying for a job?

These samples are ready to be copied and pasted for your next application email or cover letter – just be sure to substitute the necessary information in the template.

Example emails for job application :

How to email a cover letter.

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3 Examples: How to Write an Email with an Attachment

By Status.net Editorial Team on June 22, 2024 — 4 minutes to read

We’ve all been there – you need to send an important email with an attachment, but you’re unsure of the best way to do it. This article will walk you through the process of writing an email with an attachment, using plenty of examples and easy-to-follow steps.

Attaching Your Files

Step-by-step guide to attaching files.

• Compose a new email by clicking the “Compose” or “New” button in your email client.
• Look for the “Attach Files” option. You’ll usually find it as a paperclip icon.
• Click the “Attach Files” option, which will then open a file browsing window.
• Select the file(s) you want to attach and click “Open” or “Attach.”

Specific Scenarios and Examples

Attaching an invoice for a client.

Dear [Client’s Name], I hope this email finds you well. Please find the attached invoice for the recently completed Project (…). The total amount due is $1,000, payable within 30 days of receipt. If you have any questions or concerns, please don’t hesitate to contact me. Thank you for your prompt attention to this matter.

Sending a Job Application with Attachments

Applying for a job typically requires attaching a resume and cover letter. To ensure your application gets the attention it deserves, craft a tailored subject line, such as Application for [Job Title – Your Name] . In the email body, keep it succinct while showing enthusiasm for the position. Express interest in the job and briefly explain why you’re a strong candidate.

Dear [Hiring Manager’s Name], I hope this email finds you well. I am writing to apply for the [Job Title] position, as advertised on [Job Board/Company Website]. With my experience in [relevant skills or industries], I am confident in my ability to contribute to [Company Name]. Please find attached my resume and cover letter for your consideration. I am looking forward to the opportunity to discuss my qualifications further. Thank you for considering my application.

Dispatching Event Invitations with Visuals

Event invitations often benefit from including visual elements to catch the recipient’s attention.

Dear [Recipient’s Name], You’re cordially invited to join us for [Event Name] on [Date] at [Time]! The event will be held at [Venue], and we have a fantastic evening planned, full of surprises. Kindly see the attached image for further information and a sneak peek of what to expect. Please RSVP by [Date] to confirm your attendance. We can’t wait to see you there!

(It’s also helpful to include any relevant information in the body of the email, in case the recipient cannot see the image.)

Frequently Asked Questions

How can i make sure my boss notices the file i’ve attached in my email.

To ensure your boss notices the attached file, mention the attachment clearly in the subject line and in the body of the email. You can use phrases like “Attached: [File Name]” in the subject line or “Please find the attached [Description of the File]” in the email body.

What’s the best way to describe files I’m sending over via email?

Include the file’s name, type (e.g., PDF or Word document), and a brief description of the file’s contents. This helps the recipient understand what to expect when opening the attachment and reduces confusion.

How should I respond to an email that requires me to attach a document?

When responding to an email that requires an attachment, start by acknowledging the request. Then, include the requested document as an attachment and mention the attachment in the email body. Also, provide some context about the content of the file. You can use phrases like “As requested, I’ve attached [File Name].”

Can you give me tips for attaching a file to an email on my phone?

• Locate the attachment option in your email app, usually found at the bottom or top of the screen, indicated by a paperclip icon.
• Select the desired file from your device and confirm the file selection in your email app.
• Double-check the attachment has been added by looking for the file name in your email draft.

How do I write a coherent email when applying for a position with an attachment included?

• Start with a clear subject line that includes the job title and your name.
• Address the recipient professionally and maintain a polished tone throughout the email.
• Introduce yourself and your intentions for applying for the position in the opening paragraph.
• Mention the attached documents (e.g., resume or cover letter) and explain their contents.
• Express your enthusiasm for the position and thank the recipient for considering your application.
• Close with a professional sign-off (e.g., “Sincerely” or “Best Regards”).

What are some professional yet friendly phrases to indicate I’ve attached a document to an email?

• “Please find the attached [Description of the File].”
• “I’ve included [File Name] for your reference.”
• “Attached to this email, you’ll find [Description of the File].”
• “Kindly refer to the attached [File Name] for more information.”
• 2 Detailed Examples: How To Write a Professional Email
• 3 Examples: How to Write a Great Professional Email Signature
• 9 Examples - How to Write a Formal Email (and Formatting Tips)
• 5 Examples: How To Write an Effective Email to Recruiters
• Interview Follow-up Email Examples (1-2-3 weeks)
• 5 Examples: Business Email Format

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Careers at UW–Madison Extension

Extension is your opportunity to bring university resources to communities across Wisconsin. We bring research, solutions, guidance, and partnership to all areas of the state. Make a difference where you live by joining our team and supporting families, businesses, organizations, and more.

Application Information

Resume tips.

Before applying, be sure to update your resume to best reflect your experience and qualifications related to the job you are applying for.

• Include experience – include your work history and lived experience that is relevant to the position. Highlight roles and responsibilities that are related to the qualifications on the job announcement.
• Include relevant skills – provide a clear overview of your skills and how they fit the job.
• Include training/education – describe any coursework that matches the job requirements.
• Include any personal details in your resume that do not relate to the job. Examples include gender, ethnicity, photos, or political party.

Letter of Qualifications (cover letter)

A letter of qualifications is a document which highlights specific examples of your experience and/or training as they relate to the position.

Example: The job that you are applying for includes experience in planning and teaching educational programs and ability to work cooperatively with other agencies and community-based organizations. In your letter of qualifications, you would list these details:

• My experience in planning and teaching educational programs is….
• Examples of work I have performed that include planning and teaching educational programs are….
• My experience working cooperatively with community-based organizations is….
• Examples of work I have performed in cooperation with community-based organizations include….

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