how to quote a textbook in an essay apa

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How to cite a textbook in APA format

In this guide we’re going to be citing a textbook in APA 7 style. Like a regular book, textbooks are a published medium and a credible source to cite from. The method for citing them is similar, too.

 How to cite a textbook automatically

Our free textbook citation generator can automatically create citations for textbooks–just search for the title of the textbook in the search box below.

 How to cite a textbook by hand

Here’s what you need to know to cite textbooks correctly yourself every time:

 Locate the textbook details

First, locate the details below. These can all be found on the textbook front cover, back cover, or within the first few pages inside.

• Author names . These will usually be on the front page of the textbook.
• Year published . Look on the back of the book or in the first few pages for this. The copyright date will do just fine.
• Textbook title . On the front of the book, say no more.
• Edition . Textbooks usually display this on the front cover. Otherwise it will be in the first few pages. This is not needed if it’s the first edition .
• Publisher . This will almost definitely be in the first few pages, close to the year published.
• Pages used . Look in the corners of the pages that you took information from.

 Citation template

Next, position the details in this order and format:

Author last name , Author first name initial . ( Year published ). Textbook title ( Edition , pages used ). Publisher .

Your citation should look like this:

Perrin, R. (2015). Pocket guide to APA style (2nd ed., pp.34-36). Wadsworth Cengage Learning.

That’s it! You are ready to cite a textbook in APA style.

Daniel is a qualified librarian, former teacher, and citation expert. He has been contributing to MyBib since 2018.

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How to Cite a Book in APA

Book – A written work or composition that has been published – typically printed on pages bound together.

Understanding how to cite books will provide you with the basis for citation conventions in APA style. Books are key components of many papers and are often an invaluable resource, so this guide will show you how to format reference page citations and in-text citations for APA 7th edition.

Citing a book in which the chapters are written by different authors is a little more involved than citing other types of books. You will find information on this type of book in this guide, but you can find also find more in-depth information here, in the article How to Cite a Chapter in a Book APA . That article is also helpful for in-text citations that include page numbers.

Guide Overview

What you need.

• Citing a book (print)
• Citing an E-book (online or digital book)
• Citing a book (found in a database)
• Citing an audiobook
• Citing a book with an editor credited on the cover
• Citing an edited book

Troubleshooting

In APA, a basic book citation includes the following information:

• Author’s name
• Title of the book
• Publisher of the book
• Year published

Additional information is needed when citing:

• DOI or stable URL if available
• Name of the translator or editor
• Title of the translator or editor (trans. or ed. respectively)
• Name of the chapter author
• Name of the chapter
• Name of the book editor or author
• Page numbers or ranges used
• Volume numbers and/or edition numbers
• New edition number
• Name of forward or introduction author if applicable
• Original publication date

Citing a book in APA (print)

View Screenshot

Note: Capitalize the first letter of the first word of the title and any subtitles (the first word that follows a colon), as well as the first letter of any proper nouns. See our APA Citation Basics guide or the APA Publication Manual for more information.

Citing an E-book in APA (online or digital book)

An e-book is considered a written work or composition that has been digitized and is readable through computers or e-readers (Kindles, iPads,nooks etc.). As of the APA 7th edition, a special notation does not need to be made for e-reader versions. Simply include the book’s URL or DOI number at the end of the citation. However, if you’re citing an audiobook, scroll down this page to see the different citation structure for audiobooks.

Citing a book in APA (found in a database)

Some e-books may be available online through your library’s databases or catalogs. According to the 7th edition of APA style, most books found via academic databases do not need to include the database name or link in the citation. This is because these books are usually widely available in many place and resources.

Citing an audio book in APA

An audiobook is a book that has been converted into audio files or an audio format. They are also sometimes called “books on tape.”

Citing a book with an author and an editor

Citing an edited book (no single author credited)

Here is a video that reviews book citations in APA style:

Solution #1: How to cite a book in another language

Books written in another language should contain the translation in brackets next to the title. If the language contains characters that are different from the Roman alphabet, transliterate the alphabet into the Roman alphabet for your citation.

Author’s last name, F. M. (Year). Title of the book in original language [Translated title]. Publisher.

Sanchez, E. (2018).  Yo no soy tu perfecta hija Mexicana  [I am not your perfect Mexican daughter]. Vintage Espanol.

Solution #2: How to cite a republished translated book

For translated books, include the name of the original author at the start of the citation, but for the year, include the date of publication for the version you are using. After the title, include the translator’s name, and after the publisher, provide the original publication date. For in-text citation, two dates are required. Write the date of the original publication first, then add a slash followed by the current version that you are using.

Reference page structure:

Author’s last name, F. M. (Year). Title of the work (Translator’s F. Last name, Trans.; Edition number ed.). Publisher. (Original work published Year)

Reference page example:

Freud, S. (1950). Beyond the pleasure principle (J. Strachey, Trans., 2nd ed.). Liveright. (Original work published 1920)

In-text citation structure:

Parenthetical structure: (Author last name, date of original publication/date of current version) Narrative structure: Author last name (date of original publication/date of current version)

In-text citation example:

                  Parenthetical example: (Freud, 1920/1950)

        Narrative example: Freud (1920/1950)

Solution #3: How to cite an ancient Greek or Roman work

Much like translated versions, include the original date of publication after the publisher (or DOI link). However, for ancient texts, be sure to include “ca.” (which stands for “circa”) with the date, followed by B.C.E. or C.E. For the in-text citation, you will also need to include ca. and B.C.E. or C.E. after the author’s name, followed by the date of the current version.

Author’s last name, F. M. (Year). Title of the work (Translator’s F. Last name, Trans.; Edition number ed.). Publisher. (Original work published ca. date)

Homer. (1990). The odyssey (R. Fitzgerald, Trans.). Vintage Books. (Original work published ca. 8 B.C.E.)

Parenthetical structure: Author last name, original date of the work/current version date

                     Narrative structure: Author last name (original date of the work/current version date)

                   Parenthetical example: (Homer, ca. 8 B.C.E./1990)

Narrative example: Homer (ca. 8 B.C.E./1990)

APA Formatting Guide

APA Formatting

• Annotated Bibliography
• Block Quotes
• et al Usage
• In-text Citations
• Multiple Authors
• Paraphrasing
• Page Numbers
• Parenthetical Citations
• Reference Page
• Sample Paper
• APA 7 Updates
• View APA Guide

Citation Examples

• Book Chapter
• Journal Article
• Magazine Article
• Newspaper Article
• Website (no author)
• View all APA Examples

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To cite a book in APA style, you need to have basic information including the authors, publication year, book title, and publisher. The templates for in-text citation and reference list entry of a book written by a single author along with examples are given below:

In-text citation template and example:

Author Surname (Publication Year)

Dean (2010)

Parenthetical

(Author Surname, Publication Year)

(Dean, 2010)

Reference list entry template and example:

Author Surname, F. M. (Publication Year). Book title: Subtitle of the book . Publisher Name.

Dean, J. (2010). Blog theory: Feedback and capture in the circuits of drive . Polity Press.

Set the book title in italics and sentence case. Capitalize the first word after a colon. If an edition number is given, place it after the title in parenthesis. The style should be, for example, (2nd ed.).

To cite a book chapter with multiple authors in APA style, you need to have basic information including the names of the authors, publication year, chapter title, editors, publisher, and place of publication. The templates for in-text citation and reference list entry of a book chapter along with examples are given below:

When the source has 3–20 authors

In the text, use the first author’s surname followed by “et al.”

First Author Surname et al. (Publication Year)

Rong et al. (2017)

(Author Surname et al., Publication Year)

(Rong et al., 2017)

List the names of all authors in the reference list. Use “&” before the last author’s name. The book title is set in italics. The word “In” is used before the editor’s name. Note that the style for setting the editors’ names is the initial of the first name (and if applicable, the middle name) followed by the surname. Use “(Eds.)” after the editors’ name. Do not include the publisher’s location in the reference. The example below is for three author names.

Author Surname, F. M., Author Surname, F.M., &  Author Surname, F.M. (Publication Year). Chapter title: Subtitle. In F. Editor1 & F. Editor2 (Eds.), Book title (pp. #–#). Publisher Name.

Rong, X. L., Hilburn, J., & Sun, W. (2017). Immigration, demographic changes, and schools in North Carolina from 1990 to 2015. In X. Rong & J. Hilburn (Eds.), Immigration and education in North Carolina (pp. 1–24). Sense.

When the source has more than 20 authors

In the text, use the first author’s surname followed by et al.

Alvarez et al. (2019)

(Alvarez et al., 2019)

List the first 19 author’s names in the reference list followed by an ellipsis. Then add the last author’s name.

Author Surname, F. M., Author Surname, F. M., Author Surname, F. M., Author Surname, F. M., Author Surname, F. M., Author Surname, F. M., Author Surname, F. M., Author Surname, F. M., Author Surname, F. M., Author Surname, F. M., Author Surname, F. M., Author Surname, F. M., Author Surname, F. M., Author Surname, F. M., Author Surname, F. M., Author Surname, F. M., Author Surname, F. M., Author Surname, F. M., . . . Author Surname, F. M. (Publication Year). Chapter title: Subtitle. In F. Editor1 & F. Editor2 (Eds.), Book title (pp. #–#). Publisher Name.

Alvarez, L. D., Peach, J. L., Rodriguez, J. F., Donald, L., Thomas, M., Aruck, A., Samy, K., Anthony, K., Ajey, M., Rodriguez, K. L., Katherine, K., Vincent, A., Pater, F., Somu, P., Pander, L., Berd, R., Fox, L., Anders, A., Kamala, W., . . . Nicole Jones, K. (2019). Unsung psychology pioneers: A content analysis of who makes history (and who doesn’t). In R. Lerner & W. Overton (Eds.), The handbook of life-span development (pp. 509–553). Wiley.

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APA Style (7th Edition) Citation Guide: Books & Ebooks

• Introduction
• Journal Articles
• Magazine/Newspaper Articles
• Books & Ebooks
• Government & Legal Documents
• Biblical Sources
• Secondary Sources
• Films/Videos/TV Shows
• How to Cite: Other
• Additional Help

Table of Contents

Book In Print With One Author

Book in Print More Than One Author

Chapters, Short Stories, Essays, or Articles From a Book (Anthology or Collection)

Article in an online reference book (e.g. encyclopedias, dictionaries).

Note: All citations should be double spaced and have a hanging indent in a Reference List.

A "hanging indent" means that each subsequent line after the first line of your citation should be indented by 0.5 inches.

This Microsoft support page contains instructions about how to format a hanging indent in a paper.

Authors/Editors

An author won't necessarily be a person's name. It may be an organization or company, for example Health Canada. These are called group or corporate authors.

If a book has no author or editor, begin the citation with the book title, followed by the year of publication in round brackets.

If an author is also the publisher, omit the publisher from the reference. This happens most often with corporate or group authors.

When a book has one to 20 authors or editors, all authors' names are cited in the Reference List entry. When a book has 21 or more authors or editors, list the first 19 authors followed by three spaced ellipse points (. . .) , and then the last author's name. Rules are different for in-text citations; please see the examples provided.

Cite author names in the order in which they appear on the source, not in alphabetical order (the first author is usually the person who contributed the most work to the publication).

Capitalize the first letter of the first word of the title. If there is a colon (:) in the title, also capitalize the first letter of the first word after the colon.

Capitalize the first letter of proper names in titles, such as names of places or people. 

Italicize titles of journals, magazines, newspapers, and books. Do not italicize the titles of articles or book chapters.

Capitalize only the first letter of the first word of the article title. If there is a colon in the article title, also capitalize the first letter of the first word after the colon.

Place of Publication

Do not include the publisher location in the reference. Only for works associated with a specific location, like conference presentations, include the location. For cities in the US and Canada list the city name and the province or state code. For other countries, list the city name and the country. Examples: Toronto, ON ; Tokyo, Japan

Electronic Books

Don't include the format, platform, or device (e.g. Kindle) in the reference. Include the publisher name. For audiobooks, include the narrator and audiobook notation.

Ebooks from Websites (not from library databases)

If an ebook from a website was originally published in print, give the author, year, title, edition (if given) and the url. If it was never published in print, treat it like a multi-page website.

Book In Print With One Author or Editor

Author's Last Name, First Initial. Second Initial if Given. (Year of Publication).  Title of book: Subtitle if given  (edition if given and is not first edition). Publisher Name.

Note: If the named person is an editor, place "(Ed.)." after the name.

Mulholland, K. (2003). Class, gender and the family business . Palgrave McMillan. 

In-Text Paraphrase:

(Author's Last Name, Year)

Example: (Mulholland, 2003)

In-Text Quote:

(Author's Last Name, Year, p. Page Number)

Example: (Mulholland, 2003, p. 70)

Book in Print More Than One Author or Editor

Last Name of First Author, First Initial. Second Initial if Given, & Last Name of Second Author, First Initial. Second Initial if Given. (Year of Publication).  Title of book: Subtitle if given  (edition if given and is not first edition). Publisher Name.

Note: Authors' names are separated by commas. Put a comma and an ampersand (&) before the name of the last author cited.

Note : For works with three or more authors, the first in-text citation is shortened to include the first author's surname followed by "et al."

Note: If the listed names are editors rather than authors, include "(Eds.)." at the end of the list of names. The below example shows a list of editors.

Reference List Example:

Kaakinen, J., Coehlo, D., Steele, R., Tabacco, L., & Hanson, H. (Eds.). (2015). Family health care nursing: Theory, practice, and research (5th ed.). F.A. Davis Company.

In-text Citation

Two Authors/Editors

(Kaakinen & Coehlo, 2015)

Direct quote: (Kaakinen & Coehlo, 2015, p. 57)

Three or more Authors/Editors

(Kaakinen et al., 2015)

Direct quote: (Kaakinen et al., 2015, p. 57)

Author's Last Name, First Initial. Second Initial if Given. (Year of Publication).  Title of book: Subtitle if given  (edition if given and is not first edition). Publisher Name. URL

Example from Website:

Rhode, D. L. (2002). Divorce, American style . University of California Press. http://www.escholarship.org/editions/view?docId=kt9z09q84w;brand=ucpress

Example: (Rhode, 2002)

Example: (Rhode, 2002, p. 101)

If no author or creator is provided, start the citation with the title/name of the item you are citing instead. Follow the title/name of the item with the date of publication, and the continue with other citation details.

Remember: an author/creator may be an organization or corporation, for example Health Canada. If you don't have a person's name as the author, but do have the name of an organization or corporation, put that organization/corporation's name as the author.

If and only if an item is signed as being created by Anonymous, use "Anonymous" where you'd normally put the author's name.

When you have no author, use a shortened version of the title where you'd normally put the author's name.

If you're citing something which is part of a bigger work, like an article from a magazine, newspaper, journal, encyclopedia, or chapter/short story from a book, put the shortened title in quotation marks in your in-text citation:

Example, paraphrase: ("A few words," 2014)

If you're citing an entire work, like a book, website, video, etc., italicize the shortened title in your in-text citation:

Example, paraphrase: ( A few words , 2014)

Author's Last Name, First Initial. Second Initial if Given. (Year of Publication). Title of chapter, article, essay or short story. In Editor's First Initial. Second Initial if Given. Editor's Last Name (Ed.),  Title of book: Subtitle if given (edition if given and is not first edition, pp. first page number-last page number). Publisher Name.

Note:  If you have more than one editor list their name(s) after the first editor listed in the book, giving their initials and last name. Put an ampersand (&) before the last editor's name.

When you have one editor the short form (Ed.) is used after the editor's name. If you have more than one editor use (Eds.) instead.

O'Neil, J. M., & Egan, J. (1992). Men's and women's gender role journeys: A metaphor for healing, transition, and transformation. In B. R. Wainrib (Ed.), Gender issues across the life cycle (pp. 107-123). Springer. 

Note: If there is no editor given you may leave out that part of the citation.

(Author's Last Name, Year) 

Example (2 authors): (O'Neil & Egan, 1992)

(Author's Last Name, Year, p. Page Number) 

Example (2 authors): (O'Neil & Egan, 1992, p. 998)

Author's Last Name, First Initial. Second Initial if Given. (Year of Publication). Title of article. In Editor's First Initial. Second Initial if Given. Editor's Last Name (Ed.),  Title of book: Subtitle if given (edition if given and is not first edition). Publisher Name. URL or DOI

Caviness, L. B. (2008). Brain-relevant education. In N. J. Salkind (Ed.), Encyclopedia of educational psychology . Sage Publications. https://login.uportland.idm.oclc.org/login?url=https://search.credoreference.com/content/entry/sageedpsyc/brain_relevant_education/0?institutionId=5407

Example (1 author): (Caviness, 2008)

Example (1 author): (Caviness, 2008, Focus on the brain section, para. 2)

Note: When there are no visible page numbers or paragraph numbers, you may cite the section heading and the number of the paragraph in that section to identify where your quote came from.

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How to Cite a Book in APA

Use the following template to cite a book using the APA citation format. We also provide style guides for the MLA and Chicago styles. To have your bibliography or works cited list automatically made for you, check out our free APA citation generator .

Once you’re finished with your citations, we can also help you with creating an APA title page .

Citing a book in APA (print)

Author, A. (Year of Publication). Title of work . Publisher Name.

Finney, J. (1970). Time and again . Simon and Schuster.

Notes: When citing a book in APA, keep in mind:

• The title of the book should be written in sentence case. This means you should capitalize the first letter of the first word of the title and any subtitles, as well as the first letter of any proper nouns.
• The full title of the book, including any subtitles, should be stated and italicized .
• You do not need to include the publisher location.

Citing an e-book in APA (digital or online)

E-book is short for “electronic book.” It is a digital version of a book that can be read on a computer, e-reader (Kindle, Nook, etc.), or other electronic device.

Author, A. (Year of Publication). Title of work (ed. if applicable). Publisher Name. URL

Coccia, E. (2021). The life of plants: The metaphysics of mixture (digital ed.). Hans Reitzel Forlag. https://planternesliv.digi.hansreitzel.dk/

• If you need to distinguish the e-book version from the print version, this can be included in the “edition” slot of the citation. Otherwise, the citation format is the same for both print books and e-books.
• If the e-book has a DOI or a stable URL, include it in the reference.
• Do not include a period after the URL.

Citing a book from a database in APA

Author, A. (Year of Publication). Title of work . Publisher Name. URL or DOI

Sayre, R., Devercelli, A. E., Neuman, M. J., & Wodon, Q. (2015). Investment in early childhood development: Review of the world bank’s recent experience . World Bank Group. https://doi.org/10.1596/978-1-4648-0403-8

Notes: When citing an online book or e-book in APA, keep in mind:

• A DOI (digital object identifier) is an assigned number that helps link content to its location on the Internet. It is therefore important, if one is provided, to use it when creating a citation.
• If an e-book is from an academic database but does not have a DOI or stable URL, end the citation after the publisher name (the citation format will then be the same as for a print book). Do not include the name of the database.

Citing a single volume of a multivolume book in APA

Author, A. (Year of Publication). Title of work (Vol. #). Publisher Name.

Kemble, J. M. (2020). The Saxons in England: A history of the English commonwealth till the period of the Norman conquest (Vol. 2). Gutenberg.

Citing a several volumes of a multivolume book in APA

Author, A. (Year of Publication). Title of work . (Vols. #-#). Publisher Name.

Kemble, J. M. (2020). The Saxons in England: A history of the English commonwealth till the period of the Norman conquest   (Vols. 1-2). Gutenberg.

Citing an audiobook in APA

Author, A. (Year of Publication). Title of work (F. M. Narrator, Narr.) [Audiobook]. Publisher. URL or DOI (Original work published year if applicable)

Ruiz, D. M. (2005). The four agreements (P. Coyote, Narr.) [Audiobook]. Amber Allen Publishing. https://www.amazon.com/The-Four-Agreements-don-Miguel-Ruiz-audio/dp/B0007OB40E (Original work published 1997)

For more information on how to cite in APA, check out Cornell .

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When the book you quote has volume numbers or is a book from a series, then you need to mention them as part of your reference list entry. Use the format below to understand where and how.

Last Name, Initials. (Year). Title (Ed No., Vol no.). Publisher.

Creek, A.J. (1986). Handbook of mental disorders (5 th ed., Vol 3). Psychology Publishing Press.

In APA style, italicize sources that stand alone. Such works include books, reports, and websites. However, don’t italicize works that are part of the main source. Examples of such sources are journal articles and book chapters.

If an author name isn’t available, you may include a book, report, or website title in the in-text citation. In such cases, again only italicize sources that stand alone.

In APA style, italicize sources. Do not underline them.

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Apa quick citation guide.

• In-text Citation
• Citing Generative AI
• Citing Web Pages and Social Media
• Citing Articles
• Citing Books
• Citing Business Reports
• Other Formats
• APA Style Quiz

Using In-text Citation

Include an in-text citation when you refer to, summarize, paraphrase, or quote from another source. For every in-text citation in your paper, there must be a corresponding entry in your reference list.

APA in-text citation style uses the author's last name and the year of publication, for example: (Field, 2005). For direct quotations, include the page number as well, for example: (Field, 2005, p. 14). For sources such as websites and e-books that have no page numbers , use a paragraph number, for example: (Field, 2005, para. 1). More information on direct quotation of sources without pagination is given on the APA Style and Grammar Guidelines web page.

Example paragraph with in-text citation

A few researchers in the linguistics field have developed training programs designed to improve native speakers' ability to understand accented speech (Derwing et al., 2002; Thomas, 2004). Their training techniques are based on the research described above indicating that comprehension improves with exposure to non-native speech.   Derwing et al. (2002) conducted their training with students preparing to be social workers, but note that other professionals who work with non-native speakers could benefit from a similar program.

Derwing, T. M., Rossiter, M. J., & Munro, M. J. (2002). Teaching native speakers to listen to foreign-accented speech.  Journal of Multilingual and Multicultural Development , 23 (4), 245-259.

Thomas, H. K. (2004).  Training strategies for improving listeners' comprehension of foreign-accented speech  (Doctoral dissertation). University of Colorado, Boulder.

Citing Web Pages In Text

Cite web pages in text as you would any other source, using the author and date if known. Keep in mind that the author may be an organization rather than a person. For sources with no author, use the title in place of an author.

For sources with no date use n.d. (for no date) in place of the year: (Smith, n.d.). For more information on citations for sources with no date or other missing information see the page on missing reference information on the APA Style and Grammar Guidelines web page. 

Below are examples of using in-text citation with web pages.

Web page with author:

In-text citation

Heavy social media use can be linked to depression and other mental disorders in teens (Asmelash, 2019).

Reference entry

Asmelash, L. (2019, August 14). Social media use may harm teens' mental health by disrupting positive activities, study says . CNN. https://www.cnn.com/2019/08/13/health/social-media-mental-health-trnd/index.html

Web page with organizational author:

More than 300 million people worldwide are affected by depression (World Health Organization, 2018).

World Health Organization. (2018, March 22).  Depression . https://www.who.int/en/news-room/fact-sheets/detail/depression

Web page with no date:

Establishing regular routines, such as exercise, can help survivors of disasters recover from trauma (American Psychological Association [APA], n.d.).

American Psychological Association. (n.d.). Recovering emotionally from disaste r. http://www.apa.org/helpcenter/recovering-disasters.aspx

General Guidelines

In-text references should immediately follow the title, word, or phrase to which they are directly relevant, rather than appearing at the end of long clauses or sentences. In-text references should always precede punctuation marks. Below are examples of using in-text citation.

Author's name in parentheses:

One study found that the most important element in comprehending non-native speech is familiarity with the topic (Gass & Varonis, 1984).

Author's name part of narrative:

Gass and Varonis (1984) found that the most important element in comprehending non-native speech is familiarity with the topic.

Group as author: First citation: (American Psychological Association [APA], 2015) Subsequent citation: (APA, 2015)

Multiple works: (separate each work with semi-colons)

Research shows that listening to a particular accent improves comprehension of accented speech in general (Gass & Varonis, 1984; Krech Thomas, 2004).

Direct quote: (include page number and place quotation marks around the direct quote)

One study found that “the listener's familiarity with the topic of discourse greatly facilitates the interpretation of the entire message” (Gass & Varonis, 1984, p. 85).

Gass and Varonis (1984) found that “the listener’s familiarity with the topic of discourse greatly facilitates the interpretation of the entire message” (p. 85).

Note:  For direct quotations of more than 40 words , display the quote as an indented block of text without quotation marks and include the authors’ names, year, and page number in parentheses at the end of the quote. For example:

This suggests that familiarity with nonnative speech in general, although it is clearly not as important a variable as topic familiarity, may indeed have some effect. That is, prior experience with nonnative speech, such as that gained by listening to the reading, facilitates comprehension. (Gass & Varonis, 1984, p. 77)

Works by Multiple Authors

APA style has specific rules for citing works by multiple authors. Use the following guidelines to determine how to correctly cite works by multiple authors in text. For more information on citing works by multiple authors see the APA Style and Grammar Guidelines page on in-text citation .

Note: When using multiple authors' names as part of your narrative, rather than in parentheses, always spell out the word and. For multiple authors' names within a parenthetic citation, use &.

One author: (Field, 2005)

Two authors: (Gass & Varonis, 1984)

Three or more authors:   (Tremblay et al., 2010)

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APA In-Text Citations and Sample Essay 7th Edition

This handout focuses on how to format in-text citations in APA.

Proper citation of sources is a two-part process . You must first cite each source in the body of your essay; these citations within the essay are called in-text citations . You MUST cite all quoted, paraphrased, or summarized words, ideas, and facts from sources. Without in-text citations, you are technically in danger of plagiarism, even if you have listed your sources at the end of the essay.

In-text citations point the reader to the sources’ information on the references page. The in-text citation typically includes the author's last name and the year of publication. If you use a direct quote, the page number is also provided.

More information can be found on p. 253 of the 7th edition of the Publication Manual of the American Psychological Association.

Citation Rules

Direct quotation with the author named in the text.

Heinze and Lu (2017) stated, “The NFL shifted its responses to institutional change around concussions significantly as the field itself evolved” (p. 509).

Note: The year of publication is listed in parenthesis after the names of the authors, and the page number is listed in parenthesis at the end of the quote.

Direct Quotation without the Author Named in the Text

As the NFL developed as an organization, it “shifted its responses to institutional change around concussions significantly” (Heinze & Lu, 2017, p. 509).

Note: At the end of the quote, the names of the authors, year of publication, and page number are listed in parenthesis.

Paraphrase with 1-2 Authors

As the NFL developed as an organization, its reactions toward concussions also transformed (Heinze & Lu, 2017).

Note: For paraphrases, page numbers are encouraged but not required.

Paraphrase with 3 or More Authors

To work toward solving the issue of violence in prisons begins with determining aspects that might connect with prisoners' violent conduct (Thomson et al., 2019).

Direct Quotation without an Author

The findings were astonishing "in a recent study of parent and adult child relationships" ("Parents and Their Children," 2007, p. 2).

Note: Since the author of the text is not stated, a shortened version of the title is used instead.

Secondary Sources

When using secondary sources, use the phrase "as cited in" and cite the secondary source on the References page.

In 1936, Keynes said, “governments should run deficits when the economy is slow to avoid unemployment” (as cited in Richardson, 2008, p. 257).

Long (Block) Quotations

When using direct quotations of 40 or more words, indent five spaces from the left margin without using quotation marks. The final period should come before the parenthetical citation.

At Meramec, an English department policy states:

To honor and protect their own work and that of others, all students must give credit to proprietary sources that are used for course work. It is assumed that any information that is not documented is either common knowledge in that field or the original work of that student. (St. Louis Community College, 2001, p. 1)

Website Citations

If citing a specific web document without a page number, include the name of the author, date, title of the section, and paragraph number in parentheses:

In America, “Two out of five deaths among U.S. teens are the result of a motor vehicle crash” (National Center for Injury Prevention and Control, 2004, Overview section, para. 1).

Here is a print-friendly version of this content.

Learn more about the APA References page by reviewing this handout .

For information on STLCC's academic integrity policy, check out this webpage .

For additional information on APA, check out STLCC's LibGuide on APA .

Sample Essay

A sample APA essay is available at this link .

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APA Formatting and Style Guide (7th Edition)

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In-Text Citations

Resources on using in-text citations in APA style

Reference List

Resources on writing an APA style reference list, including citation formats

Other APA Resources

Citations - APA: In-Text Citations - Quoting & Paraphrasing

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• About IN-Text Citations

Long Quotations

Paraphrasing.

No Page Numbers

No Author and/or No Date

In-text citation for two or more authors/editors, citing a source that you found in another source (secondary source), about in-text citations.

In APA, in-text citations are inserted in the body of your research paper to briefly document the source of your information. Brief in-text citations point the reader to the full citation on the References list at the end of the paper.

Create in-text citations for the following:

• Direct quotes

When you quote from online sources that do not provide page numbers (like Webpages), you can cite:

• A paragraph number (if this is not provided, you can count the paragraph number from the start of your source). Bowlby described "three phases of the separation response: protest, despair, and detachment" (Garelli, 2001, para. 3).
• A heading and paragraph number. Example: Bowlby described "three phases of the separation response: protest, despair, and detachment" (Garelli, 2001, Bowlby's Initial Stance section, para. 3).

No Known Author:

Where you'd normally put the author's last name, instead use the first one, two, or three words from the title. Don't count initial articles like "A", "An" or "The". You should provide enough words to make it clear which work you're referring to from your References List.

If the title in the References list is in italics, italicize the words from the title in the in-text citation.

If you are citing an article, a chapter of a book or a page from a website, put the words in double quotation marks.

( Cell Biology , 2012)

("Nursing," 2011)

No Known Date of Publication :

Where you'd normally put the year of publication, instead use the letters "n.d.".

(Smith, n.d.)

When quoting directly from a source, enclose the words in quotation marks then add the necessary information in parenthesis. There are two basic formats which can be used .

Option 1 - APA standard

The homeless were typically neglected growing up since they "commonly come from families who are riddled with problems and marital disharmony" (Rokach, 2005, p. 477).

Option 2 - used when the author's name for the work being cited  is written in the lead in sentence before the quote.

As Rokach (2005) notes, the homeless "often have no one to care for them and no one knows them intimately" (p. 477).

What Is a Long Quotation?

If your quotation extends to more than forty words as you're typing your essay, it is a long quotation. This can also be referred to as a block quotation.

Rules for Long Quotations

There are 4 rules that apply to long quotations that are different from regular quotations:

• The line before your long quotation, when you're introducing the quote, usually ends with a colon.
• The long quotation is indented half an inch from the rest of the text, so it looks like a block of text.
• There are no quotation marks around the quotation.
• The period at the end of the quotation comes  before  your in-text citation as opposed to  after , as it does with regular quotations.

Example of a Long Quotation

At the end of Lord of the Flies the boys are struck with the realization of their behaviour:

The tears began to flow and sobs shook him. He gave himself up to them now for the first time on the island; great, shuddering spasms of grief that seemed to wrench his whole body. His voice rose under the black smoke before the burning wreckage of the island; and infected by that emotion, the other little boys began to shake and sob too. (Golding, 1960, p.186)

When you write information from a source in your own words then cite the source by adding an in-text citation at the end of the paraphrased portion as follows:

Mother-infant attachment became a leading topic of developmental research following the publication of John Bowlby's studies (Hunt, 1993).  

If you refer to the author's name in a sentence you do not have to include the name again as part of your in-text citation, instead include the year of publication following his/her name:

Hunt (1993) noted that mother-infant attachment became a leading topic of developmental research after the publication of John Bowlby's studies.

Original Source

Homeless individuals commonly come from families who are riddled with problems and marital disharmony, and are alienated from their parents. They have often been physically and even sexually abused, have relocated frequently, and many of them may be asked to leave home or are actually thrown out, or alternatively are placed in group homes or in foster care. They often have no one to care for them and no one knows them intimately.

Example:  Incorrect  Paraphrasing

The homeless come from families with problems. Frequently, they have been physically or sexually abused, or have lived in group homes. Usually no one cares for them or knows them intimately (Rokach, 2005). 

Note : In this incorrect example the writing is too similar to the original source. The student only changed or removed a few words and has not phrased the ideas in a new way. 

Example:  Correct  Paraphrasing

Many homeless experience isolation in part due to suffering from abuse or neglect during their childhood (Rokach, 2005).

Note : The example keeps the idea of the original writing but phrases it in a new way.

Full Citation:

Rokach, A. (2005). The causes of loneliness in homeless youth.  The Journal of Psychology , 139, 469-480. 10.3200/JRLP.139.5.469-480

In scholarly work, a primary source reports original content; a secondary source refers to content first reported in another source.

• Cite secondary sources sparingly—for instance, when the original work is out of print, unavailable, or available only in a language that you do not understand.
• If possible, as a matter of good scholarly practice, find the primary source, read it, and cite it directly rather than citing a secondary source. For example, rather than citing an instructor’s lecture or a textbook or encyclopedia that in turn cites original research, find, read, and cite the original research directly (unless an instructor has directed you to do otherwise).

Follow these directions when citing a secondary source:

• In the reference list, provide an entry for the secondary source that you used.
• In the in-text, identify the primary source and write “as cited in” the secondary source that you used.

If the year of publication of the primary source is known, also include it in the text citation.

For example, if you read a work by Lyon et al. (2014) in which Rabbitt (1982) was cited, and you were unable to read Rabbitt’s work yourself, cite Rabbitt’s work as the original source, followed by Lyon et al.’s work as the secondary source. Only Lyon et al.’s work appears in the reference list.

(Rabbitt, 1982, as cited in Lyon et al., 2014)

If the year of the primary source is unknown, omit it from the in-text citation.

Allport’s diary (as cited in Nicholson, 2003)

https://apastyle.apa.org/style-grammar-guidelines/citations/secondary-sources

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Q. How do I refer to a book by title in-text in APA format?

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Answered By: Gabe Gossett Last Updated: Jun 22, 2023     Views: 643807

The basic format for an in-text citation is: Title of the Book (Author Last Name, year).

One author: Where the Wild Things Are (Sendak, 1963) is a depiction of a child coping with his anger towards his mom.

Two authors (cite both names every time): Brabant and Mooney (1986) have used the comic strip to examine evidence of sex role stereotyping. OR The comic strip has been used to examine evidence of sex role stereotyping (Brabant & Mooney, 1986).

Three or more authors (cite the first author plus et al.): Tales from the Shadowhunter Academy (Clare et al., 2016) depicts a young man's experience at the Shadowhunter Academy, a place where being a former vampire is looked down upon.OR Clare et al. (2016) have crafted a unique story about a young man's journey to find himself.

No author: Cite the first few words of the reference entry (usually the title) and the year. Use double quotation marks around the title of an article or chapter, and italicize the title of a periodical, book, brochure, or report. Examples: From the book Study Guide (2000) ... or ("Reading," 1999).

Note: Titles of periodicals, books, brochures, or reports should be in italics and use normal title capitalization rules.

If you are citing multiple sources by multiple authors in-text, you can list all of them by the author's last name and year of publication within the same set of parentheses, separated by semicolons.

Example: (Adams, 1999; Jones & James, 2000; Miller, 1999)

For more information on how to cite books in-text and as a reference entry, see the APA Publication Manual (7th edition) Section 10.2 on pages 321-325 .

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Comments (13)

• This was very useful for me! I was having a really hard time finding information on how to mention an article title AND the author in text in APA so this was very helpful!!! by Ryan Waddell on Jun 27, 2019
• If I just mention that I used a book to teach a topic do I have to include it in the reference list? by Franw on Oct 17, 2019
• @Franw, if it is a source that informs your paper in any way, or if your reader would have reason to look it up, then you should include a full reference list entry for the book. by Gabe [Research & Writing Studio] on Oct 18, 2019
• Maybe I'm misunderstanding the question, but I think the OP is asking how to refer to a book title, not how to cite one. I believe APA uses quotation marks around book titles and MLA uses italics. by AB on Dec 12, 2019
• @AB: The first sentence has been tweaked to clarify title of book usage, reflecting the examples given. For APA style you should use italics for book titles. It would be quotation marks. by Gabe [Research & Writing Studio] on Dec 12, 2019
• Hi, can any one help me with in-text-citation of this, how can i cite it in the text Panel, I. L. (2002). Digital transformation: A framework for ICT literacy. Educational Testing Service, 1-53. by Milad on Aug 20, 2021
• @Milad: In that case it would be (Panel, 2002). If you are quoting, or otherwise choosing to include page numbers, put a comma after the year, then p. and the page number(s). by Gabe Gossett on Aug 20, 2021
• Hey, I'm a little bit curious, what if I'm mentioning a book and paraphrasing it but still want to give credit. Would I put the information into parenthesis instead? Like: Paraphrased info. ("Title in Italics" Author, year) by Kai on Sep 14, 2023
• @Kai: Apologies for not seeing your question sooner! (Our academic year has not started yet). If I am understanding your question correctly, what I suggest is referring to the book title in the narrative of your writing, rather than in the in-text citation. I do not see an examples of using a book title in an in-text citation except for rare circumstances including citing a classic religious text or using the title when there is no author information because it is the start of your reference list entry. Basically, APA's in-text convention is supposed to make it easy for your reader to locate the source being cited in the reference list. So the first part of the in-text citation, usually authors, comes first to locate it alphabetically. Putting the book title first when you have an author name can throw that off. by Gabe Gossett on Sep 21, 2023
• Perhaps this is along the lines of the response to Kai - Can you reference a book title as a common point of social understanding to demonstrate a common concept? Is official citing required if you use widely known titles such as "Where's Waldo" and "Who Moved My Cheese?" to make a point of illustration? by Chez Renee on Sep 30, 2023
• @Chez: Aside from some classical religious texts, if it is a published book, I'd try to make sure that it is appropriately cited for APA style. That said, I think I understand where it gets tricky with things like Where's Waldo, since that is a series of books and stating "Where's Waldo" is a cultural reference many people would understand, though you can't reasonably cite the entire series. I don't believe that APA gives guidance for this particular issue. If it is being referred to in order to back up a claim, it would help to cite a particular book. If not, then it might work to use a statement such as, "Hanford's Where's Waldo series . . ." by Gabe Gossett on Oct 02, 2023
• How to cite a dissertation thesis in apa form? by Elizabeth on Feb 05, 2024
• @Elizabeth: For citing a dissertation or thesis you can check out our page answering that here https://askus.library.wwu.edu/faq/153308 by Gabe Gossett on Feb 05, 2024

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APA Citation Guide (7th Edition): Works Quoted in Another Source

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Work Quoted in Another Source

Sometimes an author of a book, article or website will mention another person’s work by using a quotation or paraphrased idea from that source. ( This may be called a secondary source.)  For example, the Kirkey article you are reading includes a quotation by Smith that you would like to include in your essay.

• If it is possible to retrieve the original source of the quotation (in this case, Smith), verify the quote and cite the original source.
• You will add the words “as cited in” to your in-text citation. Examples below.

Examples of in-text citations:

According to a study by Smith (as cited in Kirkey, 2013) 42% of doctors would refuse to perform legal euthanasia.

Smith (as cited in Kirkey, 2013) states that “even if euthanasia was legal, 42% of doctors would be against this method of assisted dying” (p. 34).

Example of Reference list citation:

Kirkey, S. (2013, Feb 9). Euthanasia.   The Montreal Gazette , p A10. Retrieved from Canadian Newsstand Major Dailies database.

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Direct Quotation of Material Without Page Numbers

Textual works.

To directly quote from written material that does not contain page numbers (e.g., webpages and websites, some ebooks), provide readers with another way of locating the quoted passage. Any of the following approaches is acceptable; use the approach that will best help readers find the quotation.

• Provide a heading or section name. It is okay to abbreviate a long or unwieldy heading or section name.

For people with osteoarthritis, “painful joints should be moved through a full range of motion every day to maintain flexibility and to slow deterioration of cartilage” (Gecht-Silver & Duncombe, 2015, Osteoarthritis section).

Direct quotations of material without page numbers are covered in the seventh edition APA Style manuals in the Publication Manual Section 8.28 and the Concise Guide Section 8.28

• Provide a paragraph number (count the paragraphs manually if they are not numbered).

People planning for retirement need more than just money—they also “need to stockpile their emotional reserves” to ensure adequate support from family and friends (Chamberlin, 2014, para. 1).

• Provide a heading or section name in combination with a paragraph number.

Music and language are intertwined in the brain such that “people who are better at rhythmic memory skills tend to excel at language skills as well” (DeAngelis, 2018, Musical Forays section, para. 4).

Do not include Kindle location numbers with in-text citations. Instead, provide the page number (which is available in many Kindle books, especially those based on print editions) or use the methods described on this page to create a page number alternative.

Note that the name of the section or other part of the work will not necessarily appear in the reference list entry for the work. For example, if you cite a particular section of a webpage or website in the text, the reference list entry should be for the page you used, not for only that section of the page.

Audiovisual works

To directly quote from an audiovisual work (e.g., audiobook, YouTube video, TED Talk, TV show), provide a time stamp for the beginning of the quotation in place of a page number.

People make “sweeping inferences and judgments from body language” (Cuddy, 2012, 2:12).

Works with canonically numbered sections

To directly quote from material with canonically numbered sections (e.g., religious or classical works), use the name of the book, chapter, verse, line, and/or canto instead of a page number.

The person vowed to “set me as a seal upon thine heart” ( King James Bible , 1769/2017, Song of Solomon 8:6).

For plays, cite the act, scene, and line(s). In the following example, “1.3.36–37” refers to Act 1, Scene 3, Lines 36 and 37.

In Much Ado About Nothing , Don John said, “In the meantime / let me be that I am and seek not to alter me” (Shakespeare, 1623/1995, 1.3.36–37).

• Essay Editor

Essay Format Tips from an English Teacher

Writing a solid and well-crafted essay is crucial for students and researchers, as it involves presenting arguments clearly and succinctly. Whether you are writing a paper for an assignment, a scientific journal, or a personal statement, understanding the correct essay format is pivotal. This meticulously collated guide covers key features of essay formatting and provides tips to refine your writing.

What is an Essay Format?

An essay format is a blueprint for shaping your written assignment, comprising the work’s headings, the title page, paragraphs, and references. Accurate structuring enhances readability and professionalism, thus adhering to academic standards. Instructors across disciplines may specify paper-formatting styles to apply, for instance, Chicago, APA, or MLA formatting, each with unique guidelines tailored to various academic fields.

The essay structure serves as the framework for effectively building and conveying ideas. It is the roadmap that leads the audience via the writer's reflection process, securing coherence, precision, and logical progression of supporting arguments.

Struggling to craft a refined and captivating essay? Want to know how to format an essay? Consider using Aithor's AI writing assistant. The AI Essay Generator is a revolutionary tool designed to streamline the writing procedure, offering assistance in editing, refining, and generating content. With its advanced algorithms, this tool assists in enhancing overall flow and consistency in your projects.

How to Format an Essay

Composing a well-structured piece is crucial for scholastic success and leaves a long-lasting impression on the audience. Structuring your text includes several key components to guarantee its clarity and coherence:

•  Proper Heading: Start from the piece’s top left corner, typing your name, lecturer’s name, related course title, and current date. This heading provides essential facts about the essay's author and context.
•  Margins: On the paper’s all four sides, set one-inch-long margins for consistency and compliance with educational standards.
•  Spacing: Skip a line or double-space your writing unless specified otherwise. This enhances the composition’s clarity and allows room for annotations or feedback.
•  Font & Size: Use a legible font, let’s say, 12-point sized Arial or Times New Roman. This provides uniformity and clarity all over your composition.
•  Indentation: Leave a standard half an inch of space in the first line of each section to visually separate essay parts and improve the overall article structure.

Following these basic guidelines will guarantee an A-level presentation, increasing the readability and effectiveness of your piece. 

How to Write an Essay: MLA Format vs. APA Format

Learning the essentials of correct essay formatting required by standard styles like MLA and APA is pivotal for scholastic success. While both are broadly used, they significantly differ in their arrangement and requirements. Knowing these distinctions ensures your assignment meets disciplinary standards and effectively communicates ideas.

MLA Format:

•  Primarily utilized in the humanities area.
•  Necessitates a Works Cited collection that catalogs alphabetically all academic materials used.
•  Requires a text heading in the top left angle of the opening paper, and the project title centrally positioned on the succeeding line.
•  For the in-text citations apply the ‘author-page’ format (e.g., (Smith 123)).
•  Italicizes the work headings of larger pieces, for instance, literature and films.
•  Typically, it is not obligatory to make a separate cover page for standard essays.
•  Does not mandate inserting URLs for online resources in the Works Cited list. 

APA Format:

•  Generally employed in the space of social sciences.
•  Demands a title page containing a so-called running head, a piece’s abstract, and a list of References.
•  Uses the arrangement called ‘author-date’ for in-text references (e.g., (Smith, 2019, p. 123)).
•  Italicizes the headings of larger essays but uses quotation marks for shorter pieces like articles.
•  Demands a separate cover page containing a running head.
•  Requires all URLs for online sources to be alphabetized in the list of References.

In summary, mastering both MLA and APA organizations is essential for educational settings. Comprehending their unique rules and adhering to their specific guidelines will ensure that your pieces are well-crafted and effectively convey your message to the audience.

How to Create a Title Page

Generating an effective title page is crucial for arranging an academic paper as it briefly introduces the content, sets the writing tone, and demonstrates crucial identification details. Yet, the particulars vary conditional on the assigned essay style format, with preferred MLA or APA organization styles requiring distinct approaches.

In MLA structure, the cover page is generally unnecessary for standard papers unless specified. If you decide to generate it, then center the composition’s title at the top of the opening page. Below it, indicate yours with the lecturer’s name, the discipline, current date, all centered.

In an APA-based organization, designing the title page is obligatory. Center the article’s or research’s heading at the top half of the opening page. Below that, put your name, and the educational institution's title, then in the header section, put a title’s shortened form. Additionally, set the page number correctly in the sheet’s top right corner.

Largely, MLA and APA differ in title sheet settings and layout. By sticking to the particular rules of each scholarly writing style, you can be confident that your notion is presented professionally and accurately mirrors educational standards.

The First Page of Your Essay

The opening page of the scholarly composition acts as the first encounter with your concept, offering a prospect to engage your audience and provide essential details about your subject matter and text organization style.

The MLA-based structure includes a left-aligned heading on the opening page. The proper heading for essay must contain your and the educator’s name, the related discipline with the current date. The composition’s title is adjusted centrally on the opening page, and the intro of your assignment is placed below without added introductory sections.

In contrast, APA organization begins with the document’s title aligned centrally at the page’s upper section. Under the title, indicate your name and indicate the educational institution. APA also entails a running head with a summarized title and page number located in the header. The intro paragraph commences below the title.

In essence, adhering to educational MLA or APA standards for the opening page of your written task is vital for establishing its content, tone, and format. By complying with the fixed procedures of each style, you can effortlessly generate an engaging and professional opening that effectively introduces your thoughts to the audience.

Introduction, Body, and Conclusion

As writers, we navigate a labyrinth of words, constructing compositions that captivate our readers' minds. The fundamental structure of paragraphs leads us through the maze of ideas, functioning as the backbone of our message. Here's how each section contributes:

Introduction

A solid intro is vital, establishing the setting and a captivating hook to engage the audience. Present your topic, add background data, and state your central idea, or thesis statement concisely.

Each body section must focus on a single aspect of your viewpoint, supported by illustrations and evidence. Use transitional phrases for smooth shifts, maintaining unity and clarity. Reinforce your points with facts and details to enhance credibility.

Recap your key points, reiterate the thesis, and offer a final perspective. Summarize the strongest arguments without introducing new details. The last paragraph provides closure and underlines your composition’s relevance.

Essay writing is akin to navigating a literary labyrinth, where structure guides comprehensibility and impact. A well-structured text that leaves a lasting impression is essential for academic accomplishment. By keeping to readability, organizing your thoughts reasonably, and supporting key arguments with evidence, your text becomes a powerful tool for conveying message and persuasion.

In-Text Citation

Scholarly essays require precise citation practices to demonstrate utilized sources and uphold the integrity of your ideas. Citing materials is needed for crediting them and promoting original writing.

•  In MLA-based style, quotes typically indicate in parentheses the writer's surname and book’s page number, (e.g., Smith 23), making source identification easier.
•  In contrast, the APA-focused formatting method indicates the author's surname with the book’s publication year, like (Smith, 2023), giving a brief reference to the literature’s publication date.

Adhering to the referencing rules leads to scholarly rigor and ethical integrity. Accurately citing used sources is a winning approach to increase the integrity of your points and demonstrate academic integrity.

Works Cited Page

In research, precise source citation is critical for demonstrating the integrity of your study and preventing plagiarism. A well-ordered Works Cited (in MLA) or References (in APA) list is a way to showcase the depth of your investigation and respect for any intellectual property.

Here’s how to format the bibliography list:

•  MLA: Title it "Works Cited," alphabetize sources by listing all writers’ last names with indentation for clarity.
•  APA: Title it "References," adding details about the author, book publication year, brief title, and literature to enhance credibility.

A meticulously curated Works Cited or References page heightens your proficiency, bolstering your composition’s overall reliability.

Utilizing Templates and Tools

Using templates and formatting-related tools can greatly simplify the process of crafting academic works. Word processing programs offer templates for MLA, APA, or Chicago styles to meet academic standards. Additionally, online tools and bibliography generators like Aithor AI streamline the creation of accurate citations with reference lists, saving your time and ensuring precision.

It's essential, however, to always review AI-generated content for accuracy and logic, as automated tools may occasionally introduce errors. For more comprehensive guidelines, consult authoritative sources such as Wikipedia's formatting guidelines, official academic style manuals, and scholarly publications.

Following the mentioned essay-formatting tips enables students, writers, and researchers to create clear, well-organized compositions that meet demanding academic standards. Proficient formatting not only enhances your readability and professionalism but also underscores your commitment to scholarly excellence.

By mastering specific style guidelines, organizing content efficiently, and employing correct citation practices, your pieces will resonate with clarity and flow. Upholding these standards ensures your assignment not only meets academic criteria but also communicates your notions effectively to readers.

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• APA Style 7th edition

Direct quotes in APA Style

Published on November 12, 2020 by Shona McCombes . Revised on June 16, 2022.

A direct quote is a piece of text copied word-for-word from a source. You may quote a word, phrase, sentence, or entire passage.

There are three main rules for quoting in APA Style:

• If the quote is under 40 words, place it in double quotation marks .
• If the quote is 40 words or more, format it as a block quote .
• Cite the author, year, and page number with an APA in-text citation .

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Table of contents

Citing a direct quote, quoting a source with no page numbers, quoting 40 words or more (apa block quotes), making changes to direct quotes in apa, frequently asked questions about apa style.

To cite a quote in APA, you always include the the author’s last name, the year the source was published, and the page on which the quote can be found. The page number is preceded by “p.” (for a single page) or “pp.” (for a page range).

There are two types of APA in-text citation : parenthetical and narrative.

In a parenthetical citation, you place the entire citation in parentheses directly after the quote and before the period (or other punctuation mark).

In a narrative citation, the author(s) appear as part of your sentence. Place the year in parentheses directly after the author’s name, and place the page number in parentheses directly after the quote.

Remember that every in-text citation must correspond to a full APA reference at the end of the text. You can easily create your reference list with our free APA Citation Generator.

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Some source types, such as web pages , do not have page numbers. In this case, to cite a direct quote, you should generally include an alternative locator, unless the source is very short.

The locator may be a chapter or section heading (abbreviated if necessary), a paragraph number, or a combination of the two. Use whichever locator will help your reader find the quote most easily.

For sources such as movies , YouTube videos , or audiobooks, use a timestamp to locate the beginning of the quote.

• Section heading
• Paragraph number
• Section and paragraph

If the quote contains 40 words or more, it must be formatted as a block quote. To format a block quote in APA Style:

• Do not use quotation marks.
• Start the quote on a new line.
• Indent the entire quote 0.5 inches.
• Double-space the entire quote.

Like regular quotes, block quotes can be cited with a parenthetical or narrative citation. However, if the block quote ends with a period, place the citation after the period.

• Parenthetical

Block quoting is particularly useful when you want to comment on an author’s language or present an argument that you will then critique. By setting the quote on a new line and indenting it, the passage is clearly marked apart from your own words. Therefore, no quotation marks are necessary. (O’Connor, 2019, p. 38)

Block quoting is particularly useful when you want to comment on an author’s language or present an argument that you will then critique. By setting the quote on a new line and indenting it, the passage is clearly marked apart from your own words. Therefore, no quotation marks are necessary. (p. 38)

Block quotes with multiple paragraphs

If the block quote contains multiple paragraphs, indent the first line of each paragraph after the first.

Block quoting is particularly useful when you want to comment on an author’s language or present an argument that you will then critique. By setting the quote on a new line and indenting it, the passage is clearly marked apart from your own words. Therefore, no quotation marks are necessary.

However, it is important not to rely on long quotes to make your point for you. Each quote must be introduced and explained or discussed in your own words. (O’Connor, 2019, p. 38)

In general, a direct quote should be an exact reproduction of the original. However, there are some situations where you may need to make small changes.

You may change the capitalization of the first word or the final punctuation mark in order to integrate the quote grammatically into your sentence, as long as the meaning is not altered.

Any other changes must be marked following these APA guidelines.

Shortening a quote

If you want to omit some words, phrases, or sentences from the quote to save space, use an ellipsis (. . .) with a space before and after it to indicate that some material has been left out.

If the part you removed includes a sentence break, add a period before the ellipsis to indicate this.

• No sentence break
• Sentence break

Clarifying a quote

Sometimes you might want to add a word or phrase for context. For example, if a pronoun is used in the quote, you may add a name to clarify who or what is being referred to.

Any added text should be enclosed in square brackets to show that it is not part of the original.

Adding emphasis to quotes

If you want to emphasize a word or phrase in a quote, italicize it and include the words “emphasis added” in square brackets.

Errors in quotes

If the quote contains a spelling or grammatical error, indicate it with the Latin word “sic”, italicized and in square brackets, directly after the error.

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To include a direct quote in APA , follow these rules:

• Quotes under 40 words are placed in double quotation marks .
• Quotes of 40 words or more are formatted as block quote .
• The author, year, and page number are included in an APA in-text citation .

You need an APA in-text citation and reference entry . Each source type has its own format; for example, a webpage citation is different from a book citation .

Use Scribbr’s free APA Citation Generator to generate flawless citations in seconds or take a look at our APA citation examples .

When you quote or paraphrase a specific passage from a source, you need to indicate the location of the passage in your APA in-text citation . If there are no page numbers (e.g. when citing a website ) but the text is long, you can instead use section headings, paragraph numbers, or a combination of the two:

(Caulfield, 2019, Linking section, para. 1).

Section headings can be shortened if necessary. Kindle location numbers should not be used in ebook citations , as they are unreliable.

If you are referring to the source as a whole, it’s not necessary to include a page number or other marker.

The abbreviation “ et al. ” (meaning “and others”) is used to shorten APA in-text citations with three or more authors . Here’s how it works:

Only include the first author’s last name, followed by “et al.”, a comma and the year of publication, for example (Taylor et al., 2018).

In an APA in-text citation , you use the phrase “ as cited in ” if you want to cite a source indirectly (i.e., if you cannot find the original source).

Parenthetical citation: (Brown, 1829, as cited in Mahone, 2018) Narrative citation: Brown (1829, as cited in Mahone, 2018) states that…

On the reference page , you only include the secondary source (Mahone, 2018).

In academic writing , there are three main situations where quoting is the best choice:

• To analyze the author’s language (e.g., in a literary analysis essay )
• To give evidence from primary sources
• To accurately present a precise definition or argument

Don’t overuse quotes; your own voice should be dominant. If you just want to provide information from a source, it’s usually better to paraphrase or summarize .

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McCombes, S. (2022, June 16). Direct quotes in APA Style. Scribbr. Retrieved June 28, 2024, from https://www.scribbr.com/apa-style/direct-quotes/

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