letter of request for permission to conduct research

Permission Letter To Conduct Research: How To Draft It Right!

In this article, I’ll share my insights and provide you with a step-by-step guide, including customizable templates , to craft your own effective permission letter for research.

Key Takeaways Understand the purpose and importance of a permission letter for research. Learn the essential components to include in your letter. Get a step-by-step guide to writing a compelling permission letter. Benefit from a customizable template to streamline your writing process. Discover practical tips from my personal experience to enhance your letter.

Understanding the Importance of a Permission Letter for Research

A permission letter for research is a crucial document that formally requests authorization to conduct a study in specific locations or collect data from a particular group.

It serves as a formal agreement between the researcher and the authority or individuals involved, ensuring that the research is conducted ethically and legally.

Step-by-Step Guide to Writing Your Permission Letter

Step 1: start with contact information and date.

Always begin your letter by stating your contact information at the top, followed by the date. This should include your name, address, phone number, and email address.

Step 2: Address the Recipient Properly

Address the recipient by their proper title and name. If you’re unsure, a general “To Whom It May Concern” can suffice, but personalized greetings are always more impactful.

Step 3: Introduce Yourself and Your Affiliation

Introduce yourself, your position, and your affiliation. This sets the context and establishes your credibility.

Step 4: Clearly State the Purpose of Your Letter

Be clear and concise about your intent to seek permission for research. Mention the research topic and why the specific site or group is essential for your study.

Step 5: Provide Details of Your Research

Explain the scope of your research, the methodology you’ll use, and the expected duration. Transparency is key to gaining trust and approval.

Step 6: Assure Ethical Compliance

Highlight your commitment to ethical standards, including how you’ll ensure participant confidentiality and data protection.

Step 7: Request for Approval

Politely request permission to proceed with your research, expressing your willingness to comply with any required protocols or guidelines.

Step 8: Include Contact Information for Follow-up

Offer your contact information again, encouraging the recipient to reach out with any questions or requests for further details.

Step 9: Close with a Professional Salutation

End your letter with a professional closing, such as “Sincerely,” followed by your name and signature.

Template for a Permission Letter To Conduct Research

[Your Name] [Your Address] [City, State, Zip Code] [Phone Number] [Email Address] [Date]

[Recipient’s Name or Title] [Organization’s Name] [Address] [City, State, Zip Code]

Dear [Recipient’s Name or Title],

I am writing to request permission to conduct research at [location/site/group], as part of my [research project/study] on [topic]. My name is [Your Name], and I am a [Your Position] at [Your Institution or Organization].

The purpose of my research is to [briefly state the objective]. I believe that [location/site/group] is essential for my study because [reason]. The research will involve [describe the methodology], and I anticipate it will take approximately [duration] to complete.

I assure you that all research activities will adhere to the highest ethical standards. Participant confidentiality and data protection will be strictly maintained throughout the research process.

Your approval to conduct this research would be greatly appreciated. I am more than willing to adhere to any specific protocols or requirements you may have. Please feel free to contact me at [Your Phone Number] or [Your Email Address] if you have any questions or need further information.

Thank you for considering my request. I look forward to your positive response.

[Your Name] [Your Signature, if sending a hard copy]

Personal Tips from My Experience

• Personalize Your Letter: Tailoring the letter to the recipient shows respect and attention to detail.
• Be Concise but Thorough: Provide enough detail to inform but not so much that it overwhelms the reader.
• Follow-Up: Don’t hesitate to follow up if you haven’t received a response within a reasonable time frame.
• Show Appreciation: Always express gratitude for the recipient’s time and consideration.

I hope this guide helps you craft an effective permission letter for your research. I’d love to hear about your experiences or any additional tips you might have. Please share your thoughts and questions in the comments below!

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Frequently Asked Questions (FAQs)

Q: What is a permission letter to conduct research?

Answer : A permission letter to conduct research is a formal request to obtain permission from an organization or individual to conduct research on a particular topic. This type of letter is commonly used by students, researchers, and scholars who require permission to carry out their research.

Q: Why is a permission letter to conduct research important?

Answer : A permission letter to conduct research is important because it shows that the researcher has obtained the necessary permissions to conduct their research. It also provides a clear understanding of the scope and nature of the research and how it will be conducted, which can help to prevent misunderstandings or legal issues.

Q: Who should I address my permission letter to?

Answer : You should address your permission letter to the individual or organization that has the authority to grant permission for your research. This could be the head of the organization, a department manager, or an individual who is responsible for the area that you wish to conduct research in.

Q: What should I include in my permission letter to conduct research?

Answer : Your permission letter to conduct research should include an introduction that outlines your research topic and objectives, an explanation of why you need permission, an overview of your research methodology, details on the timeline and logistics of your research, and a formal closing that thanks the recipient for their time and consideration.

Q: How do I ensure that my permission letter to conduct research is effective?

Answer : To ensure that your permission letter to conduct research is effective, make sure that it is clear, concise, and polite. Provide detailed information about your research and the nature of your request, and address any potential concerns or objections that the recipient may have. Finally, proofread your letter carefully to ensure that it is free from errors and typos.

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Permission Letter To Conduct Research

[Your Name]

[Your Address]

[City, State, Zip Code]

[Email Address]

[Phone Number]

[Recipient's Name]

[Title/Position]

[Institution/Organization]

Subject: Request for Permission to Conduct Research

Dear [Recipient's Name],

I hope this letter finds you in good health and high spirits. My name is [Your Name], and I am a [your academic/professional background or affiliation] with a keen interest in [briefly describe your area of interest or expertise]. I am writing to request your kind permission to conduct research at [Institution/Organization name] as a part of my [mention degree program, if applicable] research project.

The purpose of my research is to [briefly explain the main objectives of your research and its potential benefits or contributions to the field]. The study will involve [describe the research methodology, such as surveys, interviews, observations, experiments, etc.] and is expected to be conducted from [start date] to [end date], though the duration may vary depending on the scope of the research.

I have chosen [Institution/Organization name] as the ideal setting for my research due to [explain why the chosen location is suitable for your research, such as access to resources, expertise, or relevant data]. I assure you that the research will be conducted with the utmost professionalism, adhering to all ethical guidelines and ensuring the privacy and confidentiality of all participants and collected data.

The data collected during the research will be used solely for academic purposes and may be included in my thesis/dissertation or other academic publications. I am committed to sharing the findings with the institution and am open to providing a summary of the results upon completion of the research.

Before proceeding with the research, I kindly request your formal permission to conduct this study at [Institution/Organization name]. Additionally, if there are any specific guidelines, procedures, or forms required by the institution for granting research permissions, please do let me know, and I will be glad to comply with all necessary requirements.

Thank you for considering my request. I am eager to receive your approval to commence my research at [Institution/Organization name]. If you have any questions or require further information, please feel free to contact me via email at [Your Email Address] or by phone at [Your Phone Number].

I look forward to your favorable response, and I sincerely appreciate your time and consideration.

Yours sincerely,

[Your Signature, if submitting a printed copy]

Permission Letter for Research: 4 Templates

When a determined, focused, and talented student idolizes a particular person in your institution for his or her work then what you need to do to carry on your research under him or she is written the perfect permission letter.

It should be such that conveys your request in the most polite way. If you think you want some help in writing it then make sure to refer to some of the sample letters which are written by me.

Template: 1

(Name of the sender)

(Designation of the respective person)

(Name of the address)

Subject- letter of permission for research

Respected madam/sir,

This letter is to inform (mention the name of the person) that I (mention your name) student of (mention the name of the college or name of the institution) would like to say to you that I want to do my research under your guidance for the topic (mention any project name or title which is suitable for you).

I am a very hard-working student currently pursuing my (mention your pursuing degree) from (mention the name of the college or the name of the institution).

I would like to do my research paper under your guidance, I have seen your work prior also and I am very much interested in doing my research under your guidance. This is a letter request to you forgive me permission for this research.

I would like to request you please grant my permission so that I can learn more from you and I believe with your help I will grow more and will definitely enhance myself more. I would like to assure you that I will work hard and will work with all my dedication. Please grant my permission. I will be highly obliged to you.

For any further information or queries, you can reach me at (mention phone number) or through an email (mention email address).

Thanking you

Download Template : ( pdf, docs, ODT, RTF, txt, HTML, Epub, Etc )

Template: 2

[Name of the sender]

[Designation of the respective person]

[Name of the address]

Subject- Letter of Permission for Research

This letter is to bring to your notice that I [mention your name] student of [mention the name of the college or name of the institution] would like to start my research under your guidance for the topic [mention any project name or title which is suitable for you]. 

I am currently pursuing my [mention your pursuing degree] from [mention the name of the college or the name of the institution] and I am a very persevering student. It is my earnest wish and hopes that I complete my research paper under your supervision and guidance.

I had the opportunity to be introduced to your work previously and since then, I had been very much keen on conducting my research under your oversight. So with great hopes, I write this letter of request to you for giving me permission for this research.

I would be highly obliged if you kindly grant me permission so that I can get the chance to learn from you. Your immense knowledge will help me in enhancing my research work. I would like to promise you that I will put in all my hard work and dedication towards this research. Please oblige me by granting me permission.

For any further queries or information, you can reach me on my number [mention phone number] or through an email too [mention email address].

Template: 3

I beg to state that I [mention your name] student of [mention the name of the college or name of the institution] would like to start my research on the topic of [mention any project name or title which is suitable for you] under your care and guidance.

Currently, I am pursuing my [mention your pursuing degree] from [mention the name of the college or the name of the institution].

I have always been a consistent student all throughout my academic career. I assure you that I will keep rendering my same dedication towards my research paper too. 

You have always been my inspiration since my high school days. I have read all your research papers and all other relevant works. I would earnestly request you to give me the opportunity to be under your supervision and guidance so that I can get to learn a lot many things from you.

I will surely reach the summit with your guidance. I would also like to give you my full assurance as nowhere I will let you down. 

I will remain ever grateful if you kindly grant me permission for completing my research work under your keen guidance. Please do accord me the acceptance of your guidance and supervision and oblige.

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• Application Letter For Permission To Conduct Research In Lab

These four templates serve as formal requests for permission to conduct research in a laboratory setting, addressing various scenarios and academic levels. Whether you are an undergraduate or graduate student seeking to explore your research interests, an external researcher hoping to collaborate with a renowned lab, or any other individual in need of lab access, these templates provide structured, respectful, and well-organized introductions. Each template emphasizes the importance of the research project, highlights the alignment with the lab's expertise, expresses commitment to safety and ethical standards, and kindly requests permission to access the lab facilities. These introductions set the tone for a professional and persuasive application for lab access, showcasing a strong desire to contribute to the scientific community while respecting the lab's protocols and expectations.

Template Formal Research Lab Permission Request

[Your Name] [Your Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date]

[Lab Supervisor's Name] [Lab Name] [Institution Name] [Institution Address] [City, State, Zip Code]

Dear [Lab Supervisor's Name],

Subject: Request for Permission to Conduct Research in Your Lab

I hope this letter finds you in good health and high spirits. I am writing to seek your permission to conduct research in your esteemed laboratory for my [Your Research Topic] project. I am a [Your Academic Level] student at [Your University] and have a strong interest in [Relevant Research Area].

My research aims to [Briefly Describe Your Research Objectives] and is an integral part of my academic pursuits. I believe that your lab, with its state-of-the-art equipment and expertise, would provide an ideal environment for me to carry out this research effectively.

I assure you that I will adhere to all lab protocols, safety guidelines, and ethical standards. I am willing to participate in any necessary training and orientation programs to ensure the responsible and safe conduct of my research.

I kindly request your permission to access the lab facilities and materials required for my research from [Proposed Start Date] to [Proposed End Date]. I understand that lab availability may vary, and I am flexible with scheduling to accommodate the needs of the lab and its ongoing research projects.

I am more than willing to discuss this request further at your convenience and provide any additional information or documentation you may require. Your guidance and mentorship would be invaluable to the success of my research project.

Thank you for considering my request. I look forward to the opportunity to contribute to the research conducted in your lab and to learn from the experts in the field.

[Your Name] [Your University ID (if applicable)]

Template Permission Request for Lab Research (Graduate Student)

I hope this message finds you well. I am writing to formally request your permission to carry out my graduate research in your laboratory. As a [Your Academic Level] pursuing a degree in [Your Program] at [Your University], my research topic is centered around [Briefly Describe Your Research Objectives], which aligns closely with the work being done in your lab.

I am impressed by the innovative research being conducted at [Lab Name] and believe that the resources and expertise available there would greatly enhance the quality and impact of my research. I am committed to upholding the highest standards of safety, ethics, and professionalism while working in the lab.

I kindly request permission to access your lab facilities and collaborate with your research team from [Proposed Start Date] to [Proposed End Date]. I am more than willing to accommodate the lab's schedule and contribute to its ongoing projects in any way possible.

I would appreciate the opportunity to meet with you to discuss this request further and address any questions or concerns you may have. Your mentorship and guidance in this research endeavor would be invaluable to me.

Thank you for considering my request. I eagerly await your response and the potential opportunity to conduct research in your esteemed lab.

Template Research Lab Access Request (Undergraduate Student)

I trust this letter finds you in good health. I am writing to request your permission to conduct research in your laboratory as part of my undergraduate academic journey. I am currently enrolled in the [Your Program] program at [Your University] and am passionate about exploring [Relevant Research Area].

My research project focuses on [Briefly Describe Your Research Objectives], and I believe that your lab's facilities and the expertise of your team would significantly contribute to the success of my research. I am committed to following all lab protocols and safety guidelines diligently.

I kindly request permission to access your lab facilities and work under your guidance from [Proposed Start Date] to [Proposed End Date]. I am flexible and willing to accommodate the lab's operational hours and ongoing projects.

I would greatly appreciate the opportunity to meet with you to discuss this request in more detail and address any questions or concerns you may have. Your mentorship and support would be instrumental in my academic and research pursuits.

Thank you for considering my request. I look forward to the possibility of conducting research in your lab and contributing to the scientific advancements of the institution.

Template Lab Research Permission Request (External Researcher)

[Your Name] [Your Affiliation/Institution] [Your Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date]

Subject: Request for Permission to Conduct Research in [Lab Name]

I hope this message finds you well. I am writing to request permission to conduct research in your laboratory as an external researcher. My research interests align closely with the work being carried out at [Lab Name], and I believe that collaborating with your team would be mutually beneficial.

My research project, [Briefly Describe Your Research Objectives], requires access to specialized equipment and expertise that I understand your lab can provide. I am committed to adhering to all lab protocols, safety measures, and ethical standards during my research activities.

I kindly request permission to access your lab facilities and collaborate with your research team from [Proposed Start Date] to [Proposed End Date]. I am open to discussing any scheduling or resource-sharing arrangements that may be necessary.

I would be grateful for the opportunity to meet with you to discuss this request further and explore potential avenues of collaboration. Your guidance and support would be invaluable in advancing the goals of my research project.

Thank you for considering my request. I look forward to the possibility of conducting research in your esteemed lab and contributing to the scientific community.

[Your Name] [Your Affiliation/Institution]

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Permission Letter Process Requirements 2024

Letter Samples & Templates

Letter of authorization to conduct research.

It is not uncommon for students and researchers to require use of, or access to, a facility in order to complete the research project. Prior to a project being started, a letter of authorization to conduct research will likely be required. This letter will demonstrate that the project is understood, and the facilities in use are willing and able to support the research. Depending on the nature of the research, the letter range from quite simple to very specific .

Providing authorization to conduct research within your facility should be considered a serious manner . Any risks associated with the research may affect the facility. You may also carry some risk regarding the safety of the persons conducting or participating in the research.

Before giving authorization, review the materials regarding the nature and duration of the research. Make sure you understand who is conducting the research, and who you should contact with any questions. You should also have a thorough understanding of how the research is to be conducted. Research can range from simple observation to medical experimentation. It can involve the use of already existing devices and materials, or the attempted creation of something new. The term “ research ” covers a large range of categories and activities. If you have any questions regarding the processes that will take place, get satisfactory answers prior to allowing them to begin.

Once you are comfortable with giving authorization , you should begin your letter by stating to whom you are giving permission . This could be an individual or group. You should also include with whom they are associated. If the research is sponsored by a university or business, include that information. This ensures you have properly specified how your authorization may be applied.

You will also need to include information on yourself. This includes your name, as well as an explanation of why you have the authority to provide the authorization. You may want to clarify that you are the facility owner, business manager, or another authority figure with the capacity to make such a commitment. This allows the proposed researches the assurance that they have obtained permission from a proper point of contact.

If there is limited risk within the research, that may be all you require. For more complex situation, you may need to authorize specific actions or situations that will present as the research goes forward . Maybe you are willing to allow one phase of a project to occur on your property, while another stage will need to take place elsewhere. List any limitations you would like in place, as well as any rights you would like the option to exercise. This can include the duration your authorization remains valid, or if you must be contacted as certain tasks progress.

Once complete, sign and date your letter of authorization to conduct research . You will also want to make sure your contact information is included. Make sure to keep a copy of the letter for your own records.

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Instrument Permissions FAQ

Download a pdf of this faq  , download the template permission letter, permissions to use and reproduce instruments in a thesis/dissertation frequently asked questions, why might i need permission to use an instrument in my thesis/dissertation.

• Determine whether you need permission
• Identify the copyright holder
• Ask for permission
• Keep a record
• What if I can't locate the copyright holder?

If you want to use surveys, questionnaires, interview questions, tests, measures, or other instruments created by other people, you are required to locate and follow usage permissions. The instrument may be protected by copyright and/or licensing restrictions.

Copyright Protection

Copyright provides authors of original creative work with limited control over the reproduction and distribution of that work. Under United States law, all original expressions that are “fixed in a tangible medium” are automatically protected by copyright at the time of their creation. In other words, it is not necessary to formally state a declaration of copyright, to use the © symbol, or to register with the United States Copyright Office.

Therefore, you must assume that any material you find is copyrighted, unless you have evidence otherwise. This is the case whether you find the instrument openly on the web, in a library database, or reproduced in a journal article. It is your legal and ethical responsibility to obtain permission to use, modify, and/or reproduce the instrument.

If you use and/or reproduce material in your thesis/dissertation beyond the limits outlined by the “fair use” doctrine, which allows for limited use of a work, without first gaining the copyright holder’s permission, you may be infringing copyright.

Licensing/Terms of Use

Some instruments are explicitly distributed under a license agreement or terms of use. Unlike copyright, which applies automatically, users must agree to these terms in order to use the instrument. In exchange for abiding by the terms, the copyright holder grants the licensee specific and limited rights, such as the right to use the instrument in scholarly research, or to reproduce the instrument in a publication.

When you ask a copyright holder for permission to use or reproduce an instrument, you are in effect asking for a license to do those things.

How do I know if I need permission to use instruments in my thesis/dissertation research? (Adapted from Hathcock & Crews )

Follow the four-step process below:

1. Determine whether you need permission

There are different levels of permissions for using an instrument:

a)  No permission required

i. The copyright holder has explicitly licensed the use of instrument for any purpose, without requiring you to obtain permission.

ii. If you are only using a limited portion of the instrument, your use may be covered under the Fair Use Doctrine. See more here:  https://uhcl.libguides.com/copyright/fairuse .

iii. If the instrument was developed by the federal government or under a government grant it may be in the public domain, and permission is therefore not required.

iv. If the document was created before 1977, it may be in the public domain, and permission is therefore not required. See the Stanford Public Domain Flowchart at https://fairuse.stanford.edu/wp-content/uploads/2014/06/publicdomainflowchart.png .

b)  Non-commercial/educational use: The copyright holder has licensed the instrument only for non-commercial research or educational purposes, without requiring you to obtain the permission of the copyright holder. Any other usage requires permission.

Sample Permission for Educational Use:

Test content may be reproduced and used for non-commercial research and educational purposes without seeking written permission. Distribution must be controlled, meaning only to the participants engaged in the research or enrolled in the educational activity. Any other type of reproduction or distribution of test content is not authorized without written permission from the author and publisher. Always include a credit line that contains the source citation and copyright owner when writing about or using any test.

Source: Marta Soto, “How Permissions Work in PsycTests,” APA Databases & Electronic Resources Blog. American Psychological Association. http://blog.apapubs.org/2016/12/21/how-permissions-work-in-psyctests/ .

Even if you are not required to obtain permission to use the instrument, consider contacting the author for ideas on how to administer and analyze the test. Authors often welcome further use of their work, and may request you send them a copy of your final work.

c)  Permission required:  Instruments that require you to obtain the permission of the copyright holder, regardless of whether the use is for educational or commercial purposes. This may be because the copyright holder

• has important directions for how the test must be administered and analyzed
• wants to make sure the most current version is being used
• charges users a fee in order to administer the test

If you cannot locate the permissions, you are required to identify the copyright holder and contact them to ask about permission to use the instrument.

2. Identify the copyright holder  (Adapted from Crews )

The next step is to identify who owns the copyright. The copyright holder is usually the creator of the work. If the copyright owner is an individual, you will need to do the usual Internet and telephone searches to find the person. Be ready to introduce yourself and to explain carefully what you are seeking.

Some authors transfer copyright to another entity, such as a journal publisher or an organization. In these cases, you must obtain permission from that entity to use or reproduce the instrument. You can often identify the owner by locating a © copyright notice, but as mentioned above, not all copyrighted works have a notice.

Check the following sources to locate instruments, their copyright holders, and their permission statements:

• Mental Measurements Yearbook: https://uhcl.idm.oclc.org/login?url=https://search.ebscohost.com/login.aspx?authtype=ip,uid&profile=ehost&defaultdb=mmt
• PsycTESTS: https://uhcl.idm.oclc.org/login?url=https://search.ebscohost.com/login.aspx?authtype=ip,uid&profile=ehost&defaultdb=pst
• Neumann Library Tests & Measures help: https://uhcl.libguides.com/PSYC/tests
• Library assistance e-mail: [email protected]

​You may need to contact the author or publisher directly to find out who owns the copyright. Publishers often have websites that prescribe a method for contacting the copyright owner, so search the publisher website for a permissions department or contact person. Be sure to confirm the exact name and address of the addressee, and call/e-mail the person or publishing house to confirm the copyright ownership.

• The copyright owner may prefer or require that permission requests be made using a certain medium (i.e. fax, mail, web form, etc.). If you do not follow instructions, you may not get a reply.
• Telephone calls may be the quickest method for getting a response from the owner, but they should be followed up with a letter or e-mail in order to document the exact scope of the permission. E-mail permissions are legally acceptable in most cases, but getting a genuine signature is usually best.
• The request should be sent to the individual copyright holder (when applicable) or permissions department of the publisher in question. Be sure to include your return address, telephone and fax numbers, e-mail address, and the date at the top of your letter or message. If you send the permission request by mail, include a self-addressed, stamped return envelope.
• Make the process easy for the copyright owner. The less effort the owner has to put forth, the more likely you will get the permission you need. If you are using conventional mail, include a second copy of your request for the owner’s records.
• State clearly who you are, your institutional affiliation (e.g., University of Houston-Clear Lake), and the general nature of your thesis/dissertation research.

Do not send permissions letters to all possible rightsholders simultaneously. Taking the time to find the person who most likely holds the copyright will better yield success. If you do not have much information about who actually owns the copyright, be honest with your contacts, and they may be able to help you find the right person.

3. Ask for permission  (Adapted from  Crews )

Once you have identified the copyright holder, you must determine the scope of your permission request. Some copyright owners furnish their own permission form that you may download from their website.

If the copyright owner does not provide a permission agreement form, you may write your own letter ( click here to download a template ). Requests should be made in writing; e-mail is fine for this purpose. A most effective letter will include detailed information concerning your request for permission to use the work. Include the following information:

• Who: Introduce yourself. Tell who you are, your degree program, and a brief overview of your research.
• Why: Tell why you are contacting that person or entity for permission.
• What: Be as specific as possible when you cite and describe the instrument you wish to use. Include whether you plan to use the entire instrument, or if you plan on modifying or adapting any of the questions.
• How: Tell how you plan to use the instrument. Specify the parameters of your research study, and include any important information about the way you will administer the instrument and/or analyze the results.
• When: Expected length of the project and time to complete the thesis/dissertation.

Important : Obtaining permission to use an instrument is not the same as obtaining permission to reproduce the instrument in your appendix. If you intend on providing a copy of the instrument in an appendix, ask for separate permissions to do that.

Click here to download a template letter . Feel free to modify and adapt this template for your purposes.

4. Keep a record

After securing permission to use and/or reproduce the instrument, save a copy of the correspondence and the agreement. Documentation allows you to demonstrate to others that you have the legal right to use the owner's work. In the unlikely event that your use of the work is ever challenged, you will need to demonstrate your good faith efforts. That challenge could arise far in the future, so keep a permanent file of the records. Moreover, you might need to contact that same copyright owner again for a later use of the work, and your notes from the past will make the task easier.

Upload a copy of your permission letter in Vireo with your thesis/dissertation, or include it as an appendix in the document itself.

What if I can't locate the copyright holder?  (Adapted from Hathcock  & Crews & Pantalony )

In some cases, you may never get a response from the copyright holder or you may never even be able to identify who they are or how to contact them. It can be difficult to know how to proceed when you reach a dead end. Unfortunately, no matter how diligently you have tried to get permission, these efforts cannot completely eliminate the risk of infringement should you proceed to use the work.

Assuming you have diligently investigated your alternatives, do not want to change your project, and remain in need of the elusive copyright permission, the remaining alternative is to explore a risk-benefit analysis. You need to balance the benefits of using that particular material in your given project against the risks that a copyright owner may see your project, identify the materials, and assert the owner’s legal claims against you. Numerous factual circumstances may be important in this evaluation. The “benefit” may depend upon the importance of your project and the importance of using that particular material. The “risks” may depend upon whether your project will be published or available on the Internet for widespread access—as theses and dissertations will. You ought to investigate whether the work is registered with the U.S. Copyright Office and weigh the thoroughness of your search for the copyright owner and your quest for appropriate permission.

Undertaking this analysis can be sensitive and must be advanced with caution and with careful documentation. You may be acting to reduce the risk of liability, but you have not eliminated liability. A copyright owner may still hold rights to the material. Members of the University of Houston-Clear Lake community should consult with their chair or the Neumann Library to discuss their options.

Portions of this FAQ are used and adapted from:

Crews, Kenneth and Rina Elster Pantalony. “Special Cases.” Columbia University Copyright Advisory Services. https://copyright.columbia.edu/basics/special-cases.html . Licensed under Creative Commons Attribution 4.0 International (CC BY 4.0).

Crews, Kenneth. “Asking for Permission.” Columbia University Advisory Services. https://copyright.columbia.edu/basics/permissions-and-licensing.html . Licensed under Creative Commons Attribution 4.0 International (CC BY 4.0).

Hathcock, April. “Getting Permission.” NYU Libraries Copyright Library Guide, https://guides.nyu.edu/c.php?g=276785&p=1845968 . Licensed under Creative Commons Attribution-NonCommercial 4.0 International (CC BY-NC 4.0).

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HOW TO WRITE A LETTER OF PERMISSION TO CONDUCT RESEARCH IN AN ORGANIZATION

November 5, 2015 By Divine Nwachukwu

For any meaningful and worthwhile to be carried out, data from either a secondary or primary means of data collection are required. In other to gain entrance to organizations understudy to carry out a research, a formal permission has to be employed to enable a welcome reception and a conducive environment for your research.  Writing a letter of permission to conduct research in any organization basically comes in two ways

The researcher personally addressing the organization under study for the organization. Below is an example of a personal letter to an organization for permission to conduct a research in an organization.

No 13 Umoren street, Opp. Gate medical center, Off Aka road, Uyo, Akwa-Ibom State. 20th November, 2015.

The general manager, Union assurance plc, No 33 Oshodi- Apapa Express way, Lagos state. Sir,

REQUEST FOR RESPONSE TO QUESTIONNAIRE I am a student of Higher National Diploma inKaduna state polytechnic, Kaduna State, department of insurance undertaking a research on the topic “Assessment of adequate risk recognition and management in Nigeria insurance companies. You are kindly requested to assist in providing sincere opinion or response to the questions contained in this questionnaire. All information provided will be treated strictly as confidential and purely for academic purpose.Looking forward to your favourable response. Sincerely, (Signature) Okoro Musa Bayo.

The institution of the researcher personally addressing the organization under study for the research/study. Below is an example of an institution to an organization for permission to conduct a research.

Uyo City polytechnic, Department of Accountancy, College of Business and Management studies, P.M.B 2021, Uyo, Akwa Ibom state. 20th November, 2015.

The general manager, Union assurance plc, No 33 Oshodi- Apapa Express way, Lagos state. Dear Sir,

Mr. Inyang Charles is a bona fide student of Uyo City polytechnic, department of accountancy, Akwa Ibom state, currently enrolled in the three year HND program in the field of accountancy. As part of the requirement of the HND degree, he is required to complete the project in the given field. This should identically be a live project on an ongoing problem faced by the organization,under the supervision of a company guide. The objective of the project is to enable students to develop and further the skills and knowledge gained on the course by applying them to the analysis of a specific business problem or issue via a substantial piece of independent work carried out over an extended period. Evaluation of the project will be based on a written report, as well as an oral presentation,after which a certificate of completion should be given by the organization. I would be grateful if an opportunity could be given to Mr. Inyang Charles to work on such a project in your esteemed organization. Looking forward to your positive response.

Sincerely, (Signature) Head- Department of Accounting.

In replying letters of permissions from schools or individuals, most organizations find it difficult drafting responses, especially when the answer is in the affirmative. Below is a guide for organizations replying to institutions or individuals who are seeking to carry out a said research in their firm .

Julius Berger, Head office: 10 shettima A. Utako| Abuja FCT. Tel: +2347069800000 Web: www.julius-berger.com 20th November, 2015.

REF: JB|UYO|HRM|04|02|2015|0024, 25th November, 2015, Mr. Inyang Charles, Department of Accounting, Kaduna state polytechnic. Kaduna state, Nigeria.

Sir, LETTER OF AUTHORIZATION TO CONDUCT RESEARCH AT OUR SITE This letter will serve as authorization of Mr Inyang Charles to conduct the research project entitled “impact of motivation on employees in construction industry of Nigeria” at our uyo permanent site. Upon a review of the letter sent to us by your institution, we are glad to offer you an opportunity to conduct the same study in our organization. All interviews, filed surveys, observations around the site and the distribution of questionnaires are approved and will be duly supervised by the human resource unit. If you have any concerns or require additional information, feel free to contact the unit. Thank you

Yours faithfully, (Signature) Okoro chidi Personal coordinator Julius Berger, Uyo

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Home » Letters » Permission Letters » Letter Asking for Permission to Conduct Survey – Sample Letter Requesting Permission to Conduct Survey

Letter Asking for Permission to Conduct Survey – Sample Letter Requesting Permission to Conduct Survey

To, The __________ (President/ Chairman), ______________ (Society Name), ______________ (Address)

Date: __/__/____ (Date)

Subject: Seeking permission to conduct survey in __________ (location)

Respected Sir/Madam,

This is to inform you that I/we am/are planning to conduct a survey in your locality i.e. _________ (Location) on __/__/____ (Date). The aim of the survey is to attain knowledge on _______________ (Topic: Company Product Launch/ Marketing Purpose/ Existing Product Review/ etc.).

I/we am/are writing this letter in order to seek your kind permission for conducting the survey. The above-said survey could help us gain better knowledge about the user’s experience/ user’s interest in the required fields.

We look forward to a quick and positive response from your side. For any queries feel free to contact us on ________________ (Email ID).

Thanking you, Yours Truly, ___________ (Signature) ___________ (Name), ___________ (Contact Number)

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