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Convincing Cover Letter for Publishing Industry: Sample + Tips

Are you that person whose nose is always deep into some new title? Do most types of printed periodicals appear oddly fascinating to you? Well, then you are probably well-suited for a career in the publishing industry. 

Despite our collective obsession with digital — and the ubiquity of bite-sized blog posts — a real book still remains an in-demand product too. Last year, the US book industry generated over $26.5 billion in revenue with print book figures improving. And that means that many publishers are once again on a hiring spree.

To land a job with some cool publisher, you gotta have a polished resume. But more importantly, you need to submit a compelling cover letter too. After all, it’s your best way to show your word mastery. 

But even experienced editors often struggle to come up with the right words to frame their achievements. So we’ve created this sample cover letter for publishing jobs as a writing prompt for you. Scroll to the bottom for some extra tips too! 

Publishing Jobs Cover Letter Sample (Word version)

Here’s a sample cover letter for an experienced romance novels editor, looking to work with a national publisher. 

Download cover letter example (.docx)

Cover Letter Example for Publishing Industry (text version)

Dear Mariam Smith,

Do you know how I recognize a potential best-seller? If the first ten pages leave me thoroughly hooked, it’s a strong contender.  My cover letter for an open position of Romance Novel Editor with Clarks and Spencer Publishing isn’t a real pageturner, but it hopefully will provide an interesting narrative into my professional experience and abilities that can be of use to your company.

My journey towards the publishing industry began when I was 6. That’s when I wrote a short love story about a princess and an ice cream delivery man (non-trivial theme, I know). Then I tried to persuade my parents to let me print several copies to give away to my friends. But my mom said that book publishing isn’t free, so I do need to finish several chores first if I want my novel to see the light of day. Since then, I’ve learned a lot more about the publishing industry during my 5 years as an Associate Essay Editor with Angies’ Publishing House and as Romance Features Editor at Wedding Magazine. 

Additionally, I provide manuscript editing services as a freelancer to self-published romance authors, specializing in period dramas — a genre where Clarks and Spencer Publishing certainly excels. Joanne Monroe and Andy McKinzey are two of my long-term favorite authors, whose your house published. 

Apart from having strong copyediting skills, I’m also experienced with the operational side of the business. I can provide creative direction and vision for book illustrations, liaise with authors and agents, and otherwise facilitate the titles acquisition process. 

For previous samples of my work and references, please check my personal website kaylaeditorialservices.com. If you have further questions, don’t hesitate to contact me. 

Kayla Devis 

How To Write A Cover Letter for Publishing Industry Jobs

Since you are in the business of words, your cover letter should be coherent, well-narrated, and a bit artistically articulate. After all, you’d like to advertise your personal writing skills too and there’s no better way to do that than in a cover letter.

Still, your cover letter should respect the “unspoken” code — provide background into your work experience, core competencies, and motivation for joining this particular company. To communicate all of the above within one page, follow these actionable tips. 

1. Explain Your “Why”

Why are you so interested in the publishing industry? Why do you want to work for our company? These are the questions nearly every employer in the industry asks. And they want to see answers to them in your cover letter. 

As Carolyn Zimatore, Director, Talent Management at HarperCollins Publishers puts it : 

“I am not sure which is worse: a generic cover letter that says “I would like the open position at your company” without any mention of what the company is or what the job is or why you want the job, or no cover letter at all.”

So before you put any words down, take a five and research the company . Look into the type of genres they are mostly publishing. Check recent authors. Bring up industry awards. There are a lot of small nuggets you can dig up to make your letter sound as if you intimately know their business. 

2. Use Some Storytelling 

Most people join the publishing industry because they are obsessed with great stories. Show your appreciation of a good narrative by weaving in a quick personal story into your letter like the applicant does in the letter above. Just remember to err on the side of brevity. A cover letter isn’t a novel. So keep your story short and sweet as the author does in the sample above. 

3. Advertise Some Extra Skills 

If you want to work in the publishing industry, you need to have exceptional writing and editorial skills. But that’s what every other job applicant will highlight too. So instead of focusing on just that, bring up some of the “extras” you have. Are you an amazing negotiator and can get the needle moving with agents? Are you a maven when it comes to writing jacket copy and sales notes? Do you also happen to be obsessed with numbers and can do baseline sales projections, price research, and other analytical tasks? Bring all of these complementary skills in your cover letter!

Here are several other in-demand skills for editorial jobs in the publishing industry:

• Publishing process coordination 
• Author relationship management 
• Typography and illustration 
• Market research 
• Deal management 
• Payment records management 
• P&L management 
• Backlist project coordination 

Final Thoughts

Landing a job in the publishing industry is a dream for many bookworms. But don’t let this be just a dream — take proactive steps to get your foot in the door. Sure, such jobs are competitive, but with a little bit of persistence and the right attitude, you’d be able to break into it!

Elena runs content operations at Freesumes since 2017. She works closely with copywriters, designers, and invited career experts to ensure that all content meets our highest editorial standards. Up to date, she wrote over 200 career-related pieces around resume writing, career advice... more

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From Clever Girl Finance

How To Write A Publisher Cover Letter

Your first step in getting a publisher's attention is writing a publisher cover letter. It’s a simple yet powerful letter that can influence the future of your book.

In this article, you’ll learn about what a publisher's cover letter is, why it's important, and how to put one together.

You’ll also review a sample cover letter for more guidance when you create your own!

What is a publisher cover letter?

A publisher cover letter has the simple job of introducing you and your book to a publishing company.

In your book cover letter, you will state who you are and your experience. Not unlike a cover letter for a job. It’s essentially your elevator pitch.

But keep in mind that it’s also a letter to a publisher that can set your manuscript apart from the dozens of other submissions that publishers receive!

When do you need a book cover letter?

If you’re thinking of submitting your manuscript to different publishers then a book cover letter is an essential part of your submission package. This is because book publishing is a business.

And ideally, you want your cover letter to explain to agents or recruiters how your experience and your book will help their business grow.

Outside of the book publishing world, cover letters are also an important aspect when submitting manuscripts to journals.

What to include in a letter to a publisher

Constructing a publisher cover letter is like baking a cake. There are instructions to follow and you can’t write too much or too little or else the letter won’t be well received. Add too much salt or too little vanilla to a cake and it throws off the taste.

To write an ideal cover letter make sure you follow these instructions and include the following elements.

1. Start with an attention-grabbing introduction

The introduction of your book proposal cover letter is the most important part. According to Blue Pencil Agency, the first part of your letter should give details of your book such as title, genre, and word count.

After that, you want to hook them in with your second sentence . This sentence should describe the most interesting aspect of your book.

Following the hook, you’ll want to summarize the main points of your book by giving an intriguing synopsis.

You don’t want to share every aspect of your book, but instead, entice publishers to want to read more.

2. Include why you wrote your book and what makes your book interesting

Once you’ve got the publisher's attention, you can explain why you wrote your book and what makes it different. Use this section of your publisher cover letter to share your unique why.

What special experiences or knowledge do you have that motivated you to write this book? What are you hoping your audience will take away from the book?

Also, explain how your book differs from other books in its genre.

Are there more diverse characters? Does your book take a unique perspective for your niche?

Explain how your book stands out.

3. Share who your book is for

In addition to explaining your great storyline, you’ll want to mention your target audience. Who is your book for? Who is meant to read it?

This knowledge helps publishers when considering how marketable your book is.

4. Share your background as a writer

This part of your letter will focus on you as a writer. Whether you’re a new author, self-published, or have been previously published you’ll want to focus on different aspects of your career.

Here’s what to include in this section based on your experience.

New authors

If you’ve never been published, your book cover letter will focus on other written work and your fan base.

For instance, if you have a blog or group of followers on your mailing list you can mention that in your letter to a publisher.

If you don’t have a following you can share how your unique expertise makes you a credible writer.

For example, your can share how your field experience as an anthropologist helped you to build a more realistic and intriguing storyline for your historical fiction novel.

Self-published authors

If you’ve self-published before, you want to share about the success of your self-published book . Important things to share include rankings and feedback from readers.

Previously published authors

If you’ve previously published don’t be humble, share your achievements. Use this opportunity to share the success of your book.

Mention how many copies you sold, along with sharing some of the top reviews and endorsements.

Also, include how you’ve built a fan base or a following from your previous book.

5. Don't forget to add your contact details

To end your book proposal cover letter you’ll want to thank publishers for their time and include your contact details.

Make sure to include your name, address, telephone number, and email address. Without your contact information publishers can't contact you to move forward.

Key components

These key components are the most critical elements of your letter. Use these tips to increase the chances of your letter being read.

No more than one page

With the large volume of requests that publishers receive on a weekly basis, many publishers don't have the time to read lengthy requests. Keeping your book proposal cover letter to one page helps you to write concise and insightful information .

Aim to write around five paragraphs

To help keep your book cover letter to one page it’s best to write five paragraphs. By doing so you can avoid writing unnecessary information.

Don't make your book sample a part of the cover letter

When writing a cover letter for book submission, it can be tempting to want to include a sample of your book.

However, a publisher's cover letter is meant to be an introduction to your book and who you are as an author.

If you do include a book sample, it should be a separate document.

A sample proposal letter

In order to demonstrate how to put all the previous information together, below is an example publisher cover letter for a book submission.

Dear (Insert the name of publisher),

My name is Susie Que and I’m the author of the book Climbing to the Top, a 60,000-word non-fiction book. My book is an inspiring and impactful story that focuses on how rock climbing some of the most dangerous mountains taught me how to become stronger and how to excel in life.

This book will challenge you to examine your own fears and personal dreams and help you find the strength and resilience you need to achieve them. In this book, I provide the tools you need to move away from your comfort zone, face your fears and triumph over any obstacle.

What makes this book valuable is that I draw from my personal life experiences climbing over 30 summits. I did this while overcoming medical issues as well as mental health challenges. The surprising part is I'm over 40 years old, a wife, and a mother to two children.

My book is relatable to mothers, and women in their 40s and older who think that it's too late for them to have the success they desire.

I currently have a blog with over 100,000 readers and have been a guest on podcasts such as Ambitious Women, and Fearless Women.

Along with this, I currently have 300,000 followers on Instagram, and 120,000 subscribers on YouTube. I have a strong base of supporters and fans that will be eager to read Climbing to the Top.

Thank you for reading my letter. Attached are copies of the first three chapters of my book. If you’re interested in moving forward you can contact me at (insert phone number) or by email at ( insert email).

Sincerely, Susie Que

Related articles on getting writing a publisher cover letter

Enjoy this article? Check out articles related to writing a publisher cover letter!

• How To Get A Book Published: Self-Publishing Vs Traditional Publishing
• Writing A Book Proposal: A Great Book Proposal Template To Use
• How To Write A Book Pitch

Write a cover letter that publishers will love!

A cover letter for book submission has one main purpose. Your purpose is to get publishers interested in your book and have them believe in your capacity as an author.

You achieve this interest by hooking them in with the intriguing introduction in the first paragraph. Keep them captivated by sharing the most interesting details of your book.

Then you share your expertise as a writer and your experience in the field. And always end the letter with gratitude and your contact information.

If you're ready to publish your book, start with a stand-out letter to a publisher. Doing this can lead to getting a book deal and getting paid for your writing !

Kiersten Brown

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How to write a cover letter to a publisher.

Writing a Great Cover Letter Is Key to Publishing Your Manuscript

Are you ready to embark on a thrilling adventure into the world of publishing? Whether you’re a seasoned wordsmith or a budding author, an attractive publishing cover letter is the golden ticket to capturing a publisher’s attention and getting your book on shelves. Though writing a cover letter can be a daunting task, fear not! We’re here to help unravel the mysteries of how to write an engaging, effective cover letter to a publisher.

Once you’ve got yours together, you can submit your cover letter and manuscript to our team here at Atmosphere Press!

A Thoughtful Opening

First, let’s talk about the basics: the salutation. It may be tempting to take the easy road and slap on a standard “To Whom It May Concern,” but this is a chance to personalize the letter and show the publisher you’ve done your homework. Avoid generic greetings that scream “copy and paste,” and instead do some research and address your cover letter to a specific person (usually the acquisitions editor of the publishing house). This will make your letter stand out like a phoenix rising from the ashes!

Generic: To Whom It May Concern, Personalized: Dear [Acquisitions Editor’s Name], Example: Dear Ms. Smith,

A Quick Hook

Next, your cover letter should include your name and a brief introduction to yourself and your work. Hook the reader and dazzle them with your passion. Share why you’re interested in their publishing house and why your manuscript is a perfect fit. Be genuine and let your enthusiasm shine through. Remember, you’re not writing a résumé—you’re crafting a tale to bewitch the publisher. It’s important to keep it concise, as publishers receive countless submissions and don’t have time to read lengthy letters, no matter how engaging they may be.

Introduction: My name is [Your Name], and I am thrilled to submit my manuscript for your consideration. Example: My name is John Doe, and I am an avid fantasy writer excited to share my latest work with Atmosphere Press.

Pitch Your Book!

Now it’s time to weave your writing spells and cast a spellbinding synopsis of your manuscript. Keep it brief but punchy. Highlight the unique and captivating aspects of your story. Avoid spoilers and focus on the plot, characters, and setting. Use descriptive language that paints a vivid picture in the publisher’s mind and leaves them hungering for more.

Then let the publisher know why your manuscript will be a bestseller—cast a confidence charm! Share your target audience, market research, and any promotion ideas you have in mind. Show them you’re not just a one-hit wonder, but a writer who’s willing to put in the effort to make your book a success. Be bold, but not boastful, and let the publisher know you’re ready to rock the literary world with your words.

Blurb: My manuscript is a thrilling tale of adventure set in a world where magic reigns supreme. Example: My manuscript, The Chronicles of Eldoria , follows the journey of a young mage who must unravel the mysteries of an ancient prophecy to save her kingdom from darkness.

After pitching your book, let the publisher know what makes you the chosen one to pen this tale. Share your writing credentials, awards, and any relevant publishing credits. Don’t worry if you’re a rookie writer without a long list of accolades; you can still work magic by sharing your writing style, your love for the genre, and your unique perspective as an author.

Awards: I have received several awards for my short stories and poetry. Example: I am the winner of the 2023 Fantasy Writers Guild Short Story Contest.

A Strong Closing Statement

Finally, the closing flourish: end your publishing cover letter with a gracious goodbye. Thank the publisher for their time and consideration and express your sincere interest in their feedback or the opportunity to submit your manuscript for review. Avoid begging or pleading and maintain a professional tone. Leave them with a warm and positive impression, and they’ll be eager to take the next step on the publishing journey with you.

And there you have it—a guide to crafting a cover letter that will charm the socks off of any publisher. Remember, a well-written cover letter is the key to unlocking doors of opportunity in the publishing world. So, channel your inner wordsmith, sprinkle some humor and creativity, and let your cover letter work its magic! With these tips in mind, you’ll be well on your way to enchanting your would-be publisher and getting your work published.

Gratitude: Thank you for considering my submission. I look forward to hearing from you. Example: Thank you for your time and consideration. I am eager to discuss how The Chronicles of Eldoria could find a home with Atmosphere Press.

Some bonus tips to make your cover letter even more enchanting:

— Avoid using clichés or overused phrases. Be original and let your unique voice shine through.

— Keep it professional. While humor and creativity are encouraged, make sure your cover letter maintains a professional tone and is free from any inappropriate language or jokes.

— Customize each cover letter! Avoid using a generic template and tailor your letter to the publisher you’re submitting to. Research their publishing house, submission guidelines, and recent publications to show that you’ve done your homework.

— Follow submission guidelines. Publishers often have specific guidelines for submitting cover letters and manuscripts; follow these meticulously to show that you’re a professional and detail-oriented writer.

— Proofread, proofread, proofread! Don’t let any sneaky typos or errors break the spell. Double-check your grammar, spelling, and punctuation, and consider asking a trusted friend or fellow writer to review your cover letter as well.

Further, there are plenty of online resources available to help you in writing a cover letter!

Writer’s Digest and The Write Life offer numerous articles, guides, and webinars on various aspects of the publishing process, including crafting effective cover letters.

You could also check out Query Shark , where literary agent Janet Reid critiques real query letters and provides insights into what works and what doesn’t in submissions to agents and publishers, or peruse Manuscript Wish List , a database where literary agents and publishers share their specific manuscript preferences. Writers can browse through the listings to get a sense of what publishers are looking for and tailor their cover letters accordingly.

Still Need Help Writing a Cover Letter?

Strange as it sounds, sometimes writing an effective publishing cover letter is one of the most difficult steps for even the most accomplished writers. What’s more, it’s just one step within the publishing process, alongside choosing the best publisher, ensuring your book is polished, and identifying the best target markets and audience for your book.

If you’re feeling overwhelmed, our expert publication team at Atmosphere Press offers free publication consultations to help budding authors take the next step. Schedule yours today !

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Atmosphere Press is a selective hybrid publisher founded in 2015 on the principles of Honesty, Transparency, Professionalism, Kindness, and Making Your Book Awesome. Our books have won dozens of awards and sold tens of thousands of copies. If you’re interested in learning more, or seeking publication for your own work, please explore the links below. 

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Publisher Cover Letter Example (Free Guide)

Create an publisher cover letter that lands you the interview with our free examples and writing tips. use and customize our template and land an interview today..

Are you in the market for a new career opportunity? Are you wanting to make a move from your current job? If so, you're likely in need of a great cover letter. Our Publisher Cover Letter Guide is here to help! Our guide provides you with the necessary information to create a compelling cover letter that will catch the eye of potential employers. Read on to learn more!

We will cover:

• How to write a cover letter, no matter your industry or job title.
• What to put on a cover letter to stand out.
• The top skills employers from every industry want to see.
• How to build a cover letter fast with our professional Cover Letter Builder .
• What a cover letter template is, and why you should use it.

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Dear Publisher,

I am writing to apply for the position of Publisher with your company. With my extensive background in the publishing industry, I am confident that I have the skills and experience to make an immediate and positive contribution to your team.

I have a Bachelor’s degree in English Literature from the University of Chicago and have been working in the publishing industry for over 10 years. During this time, I have held a variety of roles, including book editor, copywriter, and publishing project manager. I have a deep understanding of the publishing process, from concept development and editing to production and marketing. I am also highly experienced in copywriting and have a strong eye for detail.

I am adept at collaborating with authors and managing editorial teams to ensure that projects are completed on time and within budget. I have a proven ability to spot potential areas of improvement, while also remaining organized and focused on the objectives of the project. I am also highly knowledgeable of the latest technologies and trends in the publishing industry.

I am confident that my skills and experience make me an ideal candidate for the position. I am passionate about the publishing industry and would be excited to join your team. I look forward to discussing this opportunity with you further.

Sincerely, [Your Name]

Why Do you Need a Publisher Cover Letter?

• A Publisher cover letter is essential in helping you stand out amongst the competition when applying for a publishing job.
• Having a well written and comprehensive cover letter can give you the edge over other applicants and allow you to show the hiring manager why you are the perfect candidate for the job.
• A Publisher cover letter allows you to showcase your writing and communication skills, which are often the most important qualities a publisher looks for in a potential employee.
• It also allows you to highlight any experience you have in the publishing industry, which can help demonstrate your knowledge and expertise.
• Finally, a Publisher cover letter can help you explain why you are the ideal candidate for the job and what makes you stand out from the competition.

A Few Important Rules To Keep In Mind

• Start your cover letter with an introduction that includes your name and your contact information.
• Address the letter to a specific contact person, if possible. If you are unable to locate a contact person, you may address the letter to the “editorial staff” or “hiring manager.”
• Outline your qualifications and experience that make you a good fit for the job.
• Explain why you are interested in the publishing house or the specific job.
• Include a copy of your resume or other relevant documents.
• Close your letter with a polite and professional tone.
• Proofread and edit your letter to ensure that it is free of any errors.
• Send your letter via email or postal mail, depending on the instructions provided by the publisher.

What's The Best Structure For Publisher Cover Letters?

After creating an impressive Publisher resume , the next step is crafting a compelling cover letter to accompany your job applications. It's essential to remember that your cover letter should maintain a formal tone and follow a recommended structure. But what exactly does this structure entail, and what key elements should be included in a Publisher cover letter? Let's explore the guidelines and components that will make your cover letter stand out.

Key Components For Publisher Cover Letters:

• Your contact information, including the date of writing
• The recipient's details, such as the company's name and the name of the addressee
• A professional greeting or salutation, like "Dear Mr. Levi,"
• An attention-grabbing opening statement to captivate the reader's interest
• A concise paragraph explaining why you are an excellent fit for the role
• Another paragraph highlighting why the position aligns with your career goals and aspirations
• A closing statement that reinforces your enthusiasm and suitability for the role
• A complimentary closing, such as "Regards" or "Sincerely," followed by your name
• An optional postscript (P.S.) to add a brief, impactful note or mention any additional relevant information.

Cover Letter Header

A header in a cover letter should typically include the following information:

• Your Full Name: Begin with your first and last name, written in a clear and legible format.
• Contact Information: Include your phone number, email address, and optionally, your mailing address. Providing multiple methods of contact ensures that the hiring manager can reach you easily.
• Date: Add the date on which you are writing the cover letter. This helps establish the timeline of your application.

It's important to place the header at the top of the cover letter, aligning it to the left or center of the page. This ensures that the reader can quickly identify your contact details and know when the cover letter was written.

Cover Letter Greeting / Salutation

A greeting in a cover letter should contain the following elements:

• Personalized Salutation: Address the hiring manager or the specific recipient of the cover letter by their name. If the name is not mentioned in the job posting or you are unsure about the recipient's name, it's acceptable to use a general salutation such as "Dear Hiring Manager" or "Dear [Company Name] Recruiting Team."
• Professional Tone: Maintain a formal and respectful tone throughout the greeting. Avoid using overly casual language or informal expressions.
• Correct Spelling and Title: Double-check the spelling of the recipient's name and ensure that you use the appropriate title (e.g., Mr., Ms., Dr., or Professor) if applicable. This shows attention to detail and professionalism.

For example, a suitable greeting could be "Dear Ms. Johnson," or "Dear Hiring Manager," depending on the information available. It's important to tailor the greeting to the specific recipient to create a personalized and professional tone for your cover letter.

Cover Letter Introduction

An introduction for a cover letter should capture the reader's attention and provide a brief overview of your background and interest in the position. Here's how an effective introduction should look:

• Opening Statement: Start with a strong opening sentence that immediately grabs the reader's attention. Consider mentioning your enthusiasm for the job opportunity or any specific aspect of the company or organization that sparked your interest.
• Brief Introduction: Provide a concise introduction of yourself and mention the specific position you are applying for. Include any relevant background information, such as your current role, educational background, or notable achievements that are directly related to the position.
• Connection to the Company: Demonstrate your knowledge of the company or organization and establish a connection between your skills and experiences with their mission, values, or industry. Showcasing your understanding and alignment with their goals helps to emphasize your fit for the role.
• Engaging Hook: Consider including a compelling sentence or two that highlights your unique selling points or key qualifications that make you stand out from other candidates. This can be a specific accomplishment, a relevant skill, or an experience that demonstrates your value as a potential employee.
• Transition to the Body: Conclude the introduction by smoothly transitioning to the main body of the cover letter, where you will provide more detailed information about your qualifications, experiences, and how they align with the requirements of the position.

By following these guidelines, your cover letter introduction will make a strong first impression and set the stage for the rest of your application.

Cover Letter Body

When writing a publisher cover letter, it is important to be clear and concise. The following components should be included:

• Introduction: An introduction should be used to introduce yourself, explain why you are writing, and briefly mention your relevant skills and experience. It should be both engaging and concise.
• Background: The background section of the cover letter should provide the reader with a clearer understanding of your experience and qualifications. This section should include relevant information about your education, work history, and any special skills or qualifications that you possess.
• Relevant Experience: This section should highlight any experience that is directly related to the publishing industry. It is important to explain how your skills and experience make you well-suited for the position.
• Motivation: In this section, you should explain why you are interested in a career in publishing. Make sure to explain what it is about publishing that interests you and why you believe you would be a good fit for the position.
• Conclusion: The conclusion should be used to thank the reader for their time and reiterate your interest in the position. You should also include your contact information so that the reader is able to reach out to you.

Writing a publisher cover letter can be a daunting task, but following these simple guidelines can help you create a professional and effective letter. By highlighting your relevant skills and experience, you can show the reader that you are the ideal candidate for the position.

Complimentary Close

The conclusion and signature of a cover letter provide a final opportunity to leave a positive impression and invite further action. Here's how the conclusion and signature of a cover letter should look:

• Summary of Interest: In the conclusion paragraph, summarize your interest in the position and reiterate your enthusiasm for the opportunity to contribute to the organization or school. Emphasize the value you can bring to the role and briefly mention your key qualifications or unique selling points.
• Appreciation and Gratitude: Express appreciation for the reader's time and consideration in reviewing your application. Thank them for the opportunity to be considered for the position and acknowledge any additional materials or documents you have included, such as references or a portfolio.
• Call to Action: Conclude the cover letter with a clear call to action. Indicate your availability for an interview or express your interest in discussing the opportunity further. Encourage the reader to contact you to schedule a meeting or provide any additional information they may require.
• Complimentary Closing: Choose a professional and appropriate complimentary closing to end your cover letter, such as "Sincerely," "Best Regards," or "Thank you." Ensure the closing reflects the overall tone and formality of the letter.
• Signature: Below the complimentary closing, leave space for your handwritten signature. Sign your name in ink using a legible and professional style. If you are submitting a digital or typed cover letter, you can simply type your full name.
• Typed Name: Beneath your signature, type your full name in a clear and readable font. This allows for easy identification and ensures clarity in case the handwritten signature is not clear.

Common Mistakes to Avoid When Writing a Publisher Cover Letter

When crafting a cover letter, it's essential to present yourself in the best possible light to potential employers. However, there are common mistakes that can hinder your chances of making a strong impression. By being aware of these pitfalls and avoiding them, you can ensure that your cover letter effectively highlights your qualifications and stands out from the competition. In this article, we will explore some of the most common mistakes to avoid when writing a cover letter, providing you with valuable insights and practical tips to help you create a compelling and impactful introduction that captures the attention of hiring managers. Whether you're a seasoned professional or just starting your career journey, understanding these mistakes will greatly enhance your chances of success in the job application process. So, let's dive in and discover how to steer clear of these common missteps and create a standout cover letter that gets you noticed by potential employers.

• Not researching the company or publication
• Not addressing the letter to a specific editor or publisher
• Not providing a clear understanding of your work
• Not providing samples of your work
• Not proofreading the letter for typos or errors
• Not being professional and courteous
• Not following the guidelines set by the publisher
• Not including contact information
• Not providing a call to action or asking for a response

Key Takeaways For a Publisher Cover Letter

• Highlight your experience in publishing, writing, editing, and marketing.
• Show that you understand the publisher's goals and how you can help them achieve them.
• Demonstrate your technical skills, such as knowledge of publishing software.
• Provide examples of your past successes in the publishing field.
• Discuss your attention to detail, organization, and communication skills.
• Show enthusiasm and a passion for the publishing field.

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Home → About publishing → Write the perfect CV and cover letter

Write the perfect CV and cover letter

When applying for a job or internship, your CV and cover letter should be well written and specific to the job you are applying for. Highlight transferable skills from previous experiences, even if they were unpaid or not directly associated with publishing. For example, an administrator needs to have good timekeeping, show attention to detail, and have strong written and verbal communication skills which are all transferable skills for an editorial assistant.

• Take care checking for typos – use tools to help you like grammarly.com , ask a friend to proofread it for you, and read it out loud to catch any grammar, punctuation, or spelling mistakes.
• Make sure you have tailored your CV to the role you’re applying for. Avoid using the same CV or cover letter for every application – it should be specific to the role and company you are applying for.
• Don’t make it too long – CVs should be kept to two pages. Avoid long paragraphs and keep your sentences short. Try bullet points to demonstrate your skills and responsibilities under each position.

For more careers advice from people across the publishing industry on what – and what not – to put on an entry level publishing CV, view this video:

Covering Letter Tips

Take time to write your cover letter. Ask yourself why you want this position at this particular company. What is it you love about the role? Why do you think you’ll be the perfect candidate?

Research the company and, where relevant, the imprint*, and tailor you application. Look at types of books and/or journals they publish, what recent successes have impressed you, and who are their competitors. Reading the Bookseller (a magazine specifically about the bookselling and publishing trades) and following publishers on Twitter are great ways to keep up with industry news!

Remember that your cover letter is not just an embellished CV – it is an opportunity to show you have your own ideas, are aware of industry trends, and (most importantly) can do the job. Work through the list of required skills provided in the job description and give examples of relevant experience. When giving examples, be specific and show results, for example “In my time running my football club’s Twitter account at university, I introduced weekly sports quizzes that doubled our followers from 50 to 100 in one month”.

Be honest if you don’t have any experience of a required skill and present it as an exciting opportunity to develop.

• Address the cover letter to the hiring manager. This is usually included in the job description. If it isn’t, don’t be afraid to contact whoever posted the job and ask.
• Always err on the side of caution and use formal conventions in any correspondence, e.g. “Dear Sir/Madam” or, if you know their name, “Dear [Ms/Mr/Mx] [Surname]”. Remember that every interaction with the company is an opportunity to impress so be polite and respectful. Sending too many emails to check up on the status of your application can be annoying for those involved in the hiring process, who may be juggling hundreds of CVs.
• The first paragraph should come straight to the point, for example: ‘I am writing to apply for the position of [role name] that I saw advertised in [media/agency]. Please find my CV enclosed.’
• Use key words from the job description and give concrete examples of your skills.
• Some companies will let applicants know if they are unsuccessful, but this is not always the case. If you don’t hear from a company after the deadline, you can probably assume that you won’t be offered an interview.

Interview Tips

Research is key! Find out everything you can about the company, the books or journals they publish, the people that work there, and, if you can, the people who will be interviewing you.

Be prepared to answer these questions in an interview:

• Why do you want to work at this company?
• Why do you want to work in this role?
• Tell us a bit about yourself.
• What are your biggest strengths?
• What is your biggest weakness?

It’s also a good idea to prepare examples of your creativity, problem-solving abilities and organisational skills. Using the job description, consider if there are any other key skills you may be asked to give examples of in the interview.

Always come to an interview with a list of questions and remember that you are also interviewing them! This is your opportunity to find out if the company is right for you – what is the company culture like? Are there opportunities for training and progression? Who are the rest of the team?

Build rapport with the interviewers by asking about their careers, what they like about working there, and what they hope the successful candidate will get out of the role. Finally, don’t forget to ask about the timeline and next steps for their final decision. This is especially important if you have multiple interviews in the same week as you may be offered another position while waiting to hear back from them.

*An imprint is a publishing term for subdivision of a publishing company. A publisher may have multiple imprints under the same division. In a very large company with several divisions, there can be hundreds of imprints, each with their own distinct list of books. To figure out where the team that you are applying to join fits within the overall structure of the business, visit the About page of the parent company. For example, if you are applying for a position at Penguin Random House, you can find a description of their divisions and imprints here .

How to write a covering letter to a publisher, editor or agent

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The first thing publishers see when they open your submission package is the covering letter. It doesn’t matter how good your synopsis and sample chapters are, if this vital document fails to impress an editor or agent, then your submission will be rejected. So to ensure you make an excellent first impression, follow the advice of the experts

The first thing publishers see when they open your submission package is the covering letter. It doesn’t matter how good your synopsis and sample chapters are, if this vital document fails to impress an editor or agent, then your submission will be rejected. So to ensure you make an excellent first impression, follow the advice of the experts...

Find the right publisher for your manuscript

Before you start writing your covering letter, you need to find the right publisher for your manuscript. If your book is a non-fiction guide to growing your own vegetables, you need to find a publisher who produces non-fiction gardening books. Sending it to a publisher who specialises in short story romances will result in instant rejection. It is also essential that you check their submission guidelines and follow them precisely. They may specify how long the covering letter should be or what you should include.

What to include in your covering letter

Show off your strengths

The Writer’s Journey: From Inspiration to Publication demystifies the world of publishing and outlines the steps non-fiction writers need to take to present their work to agents and publishers professionally and with confidence.

For non-fiction covering letters, include:

• Compelling Key Sentence • what makes your book different • who it is for • your passion for writing it • your credibility as the author • a mention of your platform/key sales, marketing or promotional opportunities

For fiction covering letters, include:

• Compelling Key Sentence(s) • key themes/features of your story • genre • length • why you wrote the book • something about you/background • life experience • your influences as a writer, writing career • how you see the book in terms of the market ie who for, is it first in a series etc.

Points to remember when writing your covering letter

• Get the name of the publisher/editor right • State where you found their details and why you are approaching them • Tell the publisher about your book • Give your blurb or Compelling Key Sentence • Tell the publisher about yourself • End on a positive note

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5 Key Steps to Writing an Effective Cover Letter for a Publishing Job

Table of contents, introduction.

A cover letter is one of the most important parts of a job application. This write-up will guide you through important steps in writing an effective cover letter for a publishing job. A good example of a cover letter is also provided for your use.

When applying for a publishing job, your cover letter provides the first impression of your candidacy. It’s an opportunity to introduce yourself, explain your interest in the role and company, and highlight your most relevant qualifications. A strong cover letter grabs the hiring manager’s attention, positioning you as a promising candidate worth interviewing. A cover letter is to be used together with your resume .

Your cover letter should demonstrate your editing , marketing, design, analytics, and project management skills. Specific examples of your related experience (e.g., familiarity with book publishing workflow ) and achievements (e.g., creating an award-winning book cover) can help you stand out.

This write-up will provide a step-by-step guide to writing an engaging, effective cover letter tailored to the publishing field. Whether you’re applying for an editorial assistant role, a proofreader job, a marketing coordinator position, or any other publishing job, these tips will help you create a polished cover letter that puts your best foot forward.

Understanding the Publishing Industry

The publishing industry plays a vital role in producing and disseminating information to the public through books, magazines, newspapers, and online content. Here is a brief overview of this dynamic industry and the key skills employers look for:

Overview of the Publishing Industry

Some key characteristics of the publishing industry today include:

Required Skills and Qualifications

Given the evolving nature of the publishing industry, employers look for candidates with diverse skill sets. Some key skills and qualifications sought after include:

Understanding the publishing industry’s unique landscape and required competencies is key to crafting an effective cover letter for these roles.

What Makes an Effective Cover Letter?

Demonstrating your interest in and knowledge of the company.

Research the publisher or publication you are applying to so you can speak directly to their mission, values, and catalog. Show the hiring manager that this role and company fit you well by referencing specifics that resonate with your background and interests.

Highlighting Relevant Skills and Qualifications

Customizing your letter for each application, conveying your passion for publishing.

Hiring managers want to get a sense of what motivates you. Communicate your genuine excitement for the publishing world and the position you’re applying for. Share insights on trends or issues in the industry to demonstrate your engagement.

Exhibiting Strong Writing Skills

A 5-step guide to writing your cover letter.

Writing an effective cover letter is crucial for landing a job in publishing. Here is a step-by-step guide on how to structure and write your cover letter:

2. Opening Paragraph

3. middle paragraphs.

Use the middle paragraphs to highlight your relevant skills, experiences, and accomplishments. Refer to the job description and connect your background directly to the employer’s needs. Provide specific examples of instances where you demonstrated skills they are looking for.

4. Closing Paragraph

5. proofread and edit.

Be sure to proofread your cover letter thoroughly before sending it out. Check for typos, grammar issues, and awkward phrasing. Read it aloud and make edits to improve clarity and flow.

Tailoring Your Cover Letter to the Publishing Industry

When applying for a job in publishing, it’s essential that your cover letter demonstrates a clear understanding of the industry and highlights your relevant skills and experience. Here are some tips for tailoring your cover letter specifically for publishing roles:

Highlight Your Passion for Books and Reading

Showcase your editorial skills, demonstrate your understanding of the industry.

Briefly explain your knowledge of the publishing workflow, key roles, and current trends/issues in the industry. This shows the employer you’ve done your research. Mention authors, imprints, or titles related to that specific publisher.

Align Yourself with the Company’s Mission

Emphasize relevant software skills.

With some customization and relevant details, your cover letter will demonstrate you have what it takes to succeed in a publishing role. Don’t be afraid to showcase your personality and passion for the industry.

Common Mistakes to Avoid When Writing Your Cover Letter

Generic and vague statements, neglecting to proofread.

Carefully proofread your cover letter for spelling or grammatical errors. Mistakes in your cover letter can create a negative impression and suggest a lack of attention to detail.

Focusing Too Much on Yourself

Including irrelevant information, too long-winded.

Keep your cover letter concise and to the point. Hiring managers often have limited time to review applications, so ensure your cover letter is easy to read and highlights your most relevant qualifications. By avoiding these common mistakes and following the tips provided, you can create a compelling cover letter that showcases your passion for the publishing industry and positions you as a strong candidate.

A Good Example of A Cover Letter for a Publishing Job

Monica Smith The Yorker Magazine 123 Literary Lane New York, NY 10010

I have honed my editorial and communication skills throughout my academic and professional journey. I am excited to apply them in a dynamic and creative environment like The Yorker Magazine. As a graduate with an English Literature and Creative Writing degree, I have developed exceptional writing and editing abilities.

I am meticulous and have a keen eye for grammar, style, and punctuation. I am confident in assisting in proofreading, copyediting, and fact-checking to ensure the highest editorial standards are met. I am an avid reader of The Yorker Magazine and admire its commitment to delivering high-quality, thought-provoking content. I am excited to contribute to a publication that aligns with my interests and values.

Yours sincerely,

Tailoring your cover letter to each specific role and avoiding common mistakes can significantly increase your chances of securing an interview. Remember, your cover letter is your first chance to make a lasting impression on potential employers, so take the time to craft a letter that meets the basic requirements and stands out in a crowded field.

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Sat / act prep online guides and tips, cover letter sample: applying for editorial assistant job.

Not everyone applying for a job has years of professional experience behind them. This next sample cover letter's geared toward an entry-level position in the publishing industry.

The applicant has had a relevant internship, plus a summer job at her local bookstore. In lieu of more extensive experience, she makes sure her enthusiasm for the position and company shines through. 

Read on to see how the writer shows her passion for publishing, and then check out the analysis below of what this cover letter does well.

Cover Letter Sample: Editorial Assistant  

Mary Entel 1111 E. 15th St. New York, NY 11230

May 1, 2016  

Rita Bookman Editor-in-Chief Cooper Books Publishing House 74 Reading Street New York, New York 10020

Dear Ms. Bookman,

I was pleased to find your posting for an Editorial Assistant with Coffeehouse Books on MediaBistro.com. As an English literature major with a passion for the written word, I am committed to working in the publishing industry following graduation. I’m especially excited about your publishing company because you represent two of my favorite authors, Tim Smith and Anne Lee. I'm confident that I have the skills and experiences to add substantial contributions to Coffeehouse Books.

Last fall, I gained practical experience in the publishing industry as an intern at Dharma Publishing House. I collaborated with members of the editorial staff on projects that included reading and reporting on manuscript submissions, editing promotional materials, and completing fact checks. In particular, I edited three social science works to publication-ready state using Chicago Manual of Style guidelines. My knowledge of grammar and style would allow me to step right into editorial work as an Editorial Assistant with your company.

Beyond my editorial experience, I would also bring a rich knowledge of literature. I studied English at NYU, maintaining a 3.8 GPA, and worked at my local bookstore during the summers. At the bookstore, I helped customers discover contemporary works - The Orphan Master’s Son and Swamplandia are two favorites - and organized events for speakers and book signings. Between my studies and work, I immersed myself in the world of fiction and nonfiction. My passion for reading underlies my commitment to this work, and I have the organizational and communication skills, along with the attention to detail, to excel in every aspect of the Editorial Assistant role.

My life has been shaped by the written word, and I would be thrilled to contribute to Coffeehouse Books in the role of Editorial Assistant. I would welcome the opportunity to interview and can be reached anytime at (555) 555-5555 or [email protected].

Thank you very much for your consideration.

Mary Entel  

Mary Entel

While Mary hasn't worked in publishing before, she's spent a lot of time around books working in her local bookstore.

Editorial Assistant Cover Letter: The Breakdown

In her cover letter for the position of Editorial Assistant , Mary  expresses her enthusiasm for the position. She shows that she has the skills - editorial, organization, communication - to do well in the role, and infuses her entire letter with a sense of excitement about working in the publishing industry.

In her introduction, Mary shows that she has some familiary with Coffeehouse Books , stating that the company represents two of her favorite authors. She describes her experiences as an editorial intern, as well as her knowledge of literature as an English major and summer employee of her local bookstore.

Mary ends by restating her excitement about the position with Coffeehouse Books. After reading her letter, hopefully Editor-in-Chief Rita Bookman will be happy to engage with Mary in conversation about the Editorial Assistant position.

In addition to the content of Mary's letter, let's take a closer look at its overall presentation. 

A Note on Format

As you can see in the letter above, Mary formats her cover letter in a traditional way. She includes her name and address at the top, followed by the date and name and information of the hiring manager. 

This is a great approach if you're sending your cover letter by hard copy or as a Word attachment. For a lot of jobs, though, it's fine or even preferred to send your cover letter right in the body of an email. Still other jobs use their own application portal and want you to paste your information into a text box.

In the latter two cases (body of the email and text box), it's usually fine to leave out all these headers. You can just start right in by addressing the hiring manager. Make sure you understand how to send your application materials and format your cover letter accordingly!

What's Next?

On to the next cover letter! Check out this cover letter sample for the position of Assistant Restaurant Manager .

Care to read more samples? Head over to our full cover letter guide with six sample letters and tips for how to write a great one .

Are you writing your own cover letter for a job application? Check out our great cover template to help you through the writing process, step by step . 

Rebecca graduated with her Master's in Adolescent Counseling from the Harvard Graduate School of Education. She has years of teaching and college counseling experience and is passionate about helping students achieve their goals and improve their well-being. She graduated magna cum laude from Tufts University and scored in the 99th percentile on the SAT.

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Publisher Cover Letter Example

Writing a cover letter to a publisher can feel like a challenging task. It’s important to get the right tone and make sure that the most important points are covered. To make the process easier, we have put together a comprehensive guide which outlines the key elements that should be included in your cover letter and provides a helpful example. With this guide, you can be sure that your cover letter will make a great first impression on the publisher.

If you didn’t find what you were looking for, be sure to check out our complete library of cover letter examples .

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Publisher Cover Letter Sample

[PUBLISHER NAME]

[PUBLISHER ADDRESS]

Re: Submission of Manuscript

Dear [PUBLISHER NAME],

I am delighted to submit my manuscript, [MANUSCRIPT TITLE], for your review and consideration for publication.

The manuscript is a [GENRE] novel with [NUMBER OF WORDS] words, written for a [TARGET AUDIENCE] audience. It is a story of [OVERALL PLOT], exploring themes such as [THEMES]. It covers the topics of [TOPICS], and in the process, showcases the unique aspects of [LOCATION].

I am confident that my manuscript is a valuable contribution to the [GENRE] genre and is sure to engage and entertain readers.

I have a background in [YOUR BACKGROUND], making me well- equipped to handle all aspects of the publication process. I am creative and organized, and I am committed to helping make this book a success.

In addition to my manuscript, I have included a [OUTLINE] and sample [CHAPTER] to provide you with a better idea of what the book is about.

I look forward to your response.

[YOUR NAME]

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What should a Publisher cover letter include?

A publisher cover letter should provide a concise overview of the candidate’s qualifications, experience, and relevant skills that make them an ideal fit for the position. It should also demonstrate their enthusiasm and enthusiasm for the position, as well as the publisher’s mission and values.

The cover letter should include the following components:

• A brief introduction that highlights the candidate’s qualifications, experience, and skills.
• An explanation of why the candidate is interested in the publisher and why their skills make them the perfect fit for the role.
• An overview of the candidate’s relevant experience, such as writing, editing, or other publishing- related experience.
• Examples of previous work, such as articles, published books, or other relevant materials.
• Details of any awards or recognition the candidate has received, such as writing awards or best- seller lists.
• A summary of the candidate’s professional goals and why they feel they are uniquely qualified to contribute to the publisher’s success.
• A closing statement that expresses the candidate’s interest in the opportunity and their availability for an interview.

Publisher Cover Letter Writing Tips

Writing a cover letter to a publisher is an important step in ensuring that your book proposal is given the attention it deserves. Whether you are submitting a novel, non- fiction book, or children’s book, your cover letter is your chance to introduce yourself and your work to the publisher. Here are some tips to help you write a successful publisher cover letter:

• Start off strong – Many publishers receive hundreds if not thousands of queries each week. Make sure your opening paragraph is attention- grabbing and captures the reader’s interest.
• Introduce yourself – Explain who you are and why you are writing to the publisher. Be sure to include a brief overview of your background and qualifications.
• Describe your book – Provide a short summary of your book, including the genre, target audience, and a few key plot points. Explain why you believe your book would be a good fit for the publisher.
• Show your enthusiasm – Publishers want to know that you are passionate about your book and will be an active partner in the publishing process. Make sure to include statements that demonstrate your commitment to the project.
• Keep it short – Your cover letter should be no more than one page in length. Be sure to keep your language concise and to the point.
• Close strong – End your letter with a brief statement that reiterates your enthusiasm and encourages the publisher to read your proposal.

Following these tips can help you create an effective and engaging cover letter that is sure to grab the publisher’s attention. Good luck with your query!

Common mistakes to avoid when writing Publisher Cover letter

Writing an effective cover letter for your publisher can mean the difference between getting published or not. To ensure your cover letter stands out among the rest, here are some common mistakes to avoid:

• Not addressing the publisher by name: Make sure you know the name of the publisher you are submitting your work to and address them directly in your letter.
• Not explaining why you’re submitting your work: Be sure to explain what inspired you to write your book, and why you think it would be a great fit for their publishing house.
• Not double- checking your spelling and grammar: It is essential to proofread your letter several times to make sure there are no errors before sending it off.
• Not including a sample of your work: If you are submitting a book, include a sample chapter or two in your cover letter to give the publisher an idea of what your work looks like.
• Not being concise: Keep your letter brief and to the point. You don’t have to tell your entire life story in a single letter, just enough to give the publisher a good idea of who you are and why your work should be chosen.
• Not being professional: Even though you want your letter to be personable, be sure to remain professional and courteous.

By avoiding these common mistakes when writing your publisher cover letter, you can ensure that it makes a great impression and increases your chances of being published.

Key takeaways

Writing a great cover letter for your Publisher can help you stand out from the crowd. Here are some key takeaways for writing a winning cover letter:

• Introduce yourself and explain why you are the best fit for the job. Be sure to highlight your experience and qualifications relevant to the position.
• Show your enthusiasm for the company and the job. Demonstrate why this opportunity is an exciting one for you.
• Be concise and to the point. Keep your cover letter brief and focused and make sure that you do not repeat information that is already in your resume.
• Make sure to proofread your letter. It’s important to double- check your grammar, spelling, and punctuation.
• Include a call to action. Ask for an opportunity to discuss the position further, and provide your contact information so the employer can reach you.

By following these tips, you can craft an impressive cover letter that will help you get the Publisher position you’ve been dreaming of. Good luck!

Frequently Asked Questions

1.how do i write a cover letter for an publisher job with no experience.

Writing a cover letter for a Publisher job with no experience can be intimidating, but there are still effective ways to showcase your enthusiasm and communication skills. First, start by introducing yourself and highlighting your education and qualifications. Explain why you chose this specific job and why you’re the best candidate for the position. Focus on the skills you have that would be beneficial in the role and how your unique qualities will add value to the company. Finally, politely close the letter by thanking the reader and expressing your enthusiasm for the opportunity to work with the company.

2.How do I write a cover letter for an Publisher job experience?

Writing a cover letter for an experienced Publisher job is slightly different than writing one with no experience. Begin by highlighting your professional experience and qualifications that make you the ideal candidate for the job. Explain why you’re passionate about the position and what unique qualities you can bring to the company. Outline your previous Publisher experience, highlighting the key skills you have acquired and the successes you have achieved in your past roles. Finally, thank the reader for their time and express your enthusiasm for the opportunity to work with the company.

3.How can I highlight my accomplishments in Publisher cover letter?

When outlining your accomplishments in a Publisher cover letter, it’s important to show how your successes have been beneficial to the company. Demonstrate how your past experience has been valuable to employers by outlining the skills you have acquired and the projects you have completed. Provide examples of how your work has improved the company’s profitability or efficiency and how you have been able to make a positive impact in your roles.

4.What is a good cover letter for an Publisher job?

A good cover letter for a Publisher job should be succinct, yet compelling. Begin by introducing yourself and explaining why you are the best candidate for the position. Outline your qualifications, experiences and accomplishments in the field, showing how you can bring value to the company. Focus on the skills and qualities you have that can benefit the position and how your unique background and knowledge can be an asset to the team. Finally, politely thank the reader for their time and express your enthusiasm for the opportunity to work with the company.

In addition to this, be sure to check out our cover letter templates , cover letter formats ,  cover letter examples ,  job description , and  career advice  pages for more helpful tips and advice.

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The Perfect Cover Letter: Advice From a Lit Mag Editor

Today’s guest post is from Elise Holland, co-founder and editor of 2 Elizabeths , a short fiction and poetry publication.

When submitting your short-form literature to a magazine or journal, your cover letter is often the first piece of writing an editor sees. It serves as an introduction to your thoughtfully crafted art. As such, it is significant, but it shouldn’t be intimidating or even take much time to write.

As editor at 2 Elizabeths , I see a variety of cover letters every day; some are excellent, and others could stand to be improved. There are a few key pieces of information to include, while keeping them short and sweet. In fact, a cover letter should only be a couple of paragraphs long, and no more than roughly 100-150 words.

A little research goes a long way

Seek out the editor’s name, and address the letter to him/her, as opposed to using a generic greeting. Typically, you can find this information either on the magazine or journal’s website, or in the submission guidelines.

Read the submission guidelines thoroughly. Many publications will state in their guidelines the exact details that need to be included in a cover letter. With some variation, a general rule of thumb is to include the following:

• Editor’s name (if you can locate it)
• Genre/category
• Brief description of your piece
• If you have been published previously, state where
• Whether your piece is a simultaneous submission (definition below)

Terms to Know

The term simultaneous submission means that you will be sending the same piece to several literary magazines or journals at the same time. Most publications accept simultaneous submissions, but some do not. If a publication does not accept them, this will be stated in their guidelines.

Should your work be selected for publication by one magazine, it is important to notify other publications where you have submitted that piece. This courtesy will prevent complications, and will keep you in good graces with various editors, should you wish to submit to them again in the future.

The term multiple submission means that you are submitting multiple pieces to the same literary magazine or journal.

Cover Letter That Needs Work

Dear Editor, Here is a collection of poems I wrote that I’d like you to consider. I have not yet been published elsewhere. Please let me know what you think. Bio: John Doe is an Insurance Agent by day and a writer by night, living in Ten Buck Two. He is the author of a personal blog, LivingWith20Cats.com. Best, John Doe

What Went Wrong?

John Doe didn’t research the editor’s name. A personal greeting is always better than a simple “Dear Editor.” Additionally, John failed to include the word count, title and a brief description of his work.

There is no need to state that John has not yet been published elsewhere. He should simply leave that piece of information out. (Many publications, 2 Elizabeths included, will still welcome your submissions warmly if you are unpublished.)

John included a statement asking the editor to let him know what he/she thinks about his work. Due to time constraints, it is rare that an editor sends feedback unless work is going to be accepted.

Unless otherwise specified by the magazine or journal to which you are submitting, you do not need to include biographical information in your cover letter. Typically, that information is either requested upfront but in a separate document from the cover letter, or is not requested until a piece has been selected for publishing.

Cover Letter Ready to Be Sent

Dear Elise, Please consider this 1,457-word short fiction piece, “Summer.” I recently participated in the 2 Elizabeths Open Mic Night, and am an avid reader of the fiction and poetry that you publish. “Summer” is a fictitious tale inspired by the impact of a whirlwind, yet meaningful, romance I experienced last year. In this story, I gently explore the life lessons associated with young love, with a touch of humor. This is a simultaneous submission, and I will notify you if the piece is accepted elsewhere. Thank you for your consideration. Kindest Regards, John Doe

What Went Right?

In this letter, John includes all pertinent information, while keeping his letter clear and concise. In his second sentence, John also briefly states how he is familiar with the magazine. While doing this isn’t required, if done tastefully, it can be a nice touch! Another example might be: “I read and enjoyed your spring issue, and believe that my work is a good fit for your magazine.”

I hope these sample letters help you as you send your short works to magazines and journals for consideration. While you’re at it, I hope you will check out 2 Elizabeths ! We would love to read your work.

Elise Holland is co-founder and editor of 2 Elizabeths , a short fiction and poetry publication. Her work has appeared in various publications, most recently in Story a Day . Through 2 Elizabeths, Elise strives to create value and visibility for writers, through writing contests , events , and more!

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[…] To get into literary magazines, you need a cover letter, so Elise Holland lays out how to write the perfect cover letter for a literary magazine. […]

Love this! The letter is short and to the point, and covers all the necessary information. Great tips! I always worry that the only publishing credit I have is the winning entry in a short story contest through the local paper. Should I mention that? And writing conferences I’ve attended?

As Elise says, it’s OK if you’re unpublished. Don’t worry about it. But feel free to mention your winning entry. If the writing conferences would likely be known to the journals’ editors, you might mention one or two.

[…] recently wrote a full article on the perfect cover letter, here. Check it out for clear, simple instructions, along with sample […]

[…] publication. Her work has appeared in various publications, most recently in Story a Day, and at JaneFriedman.com.  Through 2 Elizabeths, Elise strives to create value and visibility for writers, through writing […]

Thanks for the concise and useful information! I’ve heard that it’s also a good idea to include a sentence or two that makes it clear that you are familiar with the kind of work the magazine has published in the past. Is this generally advised, or would you consider it nonessential unless specified in the submission guidelines?

What Is a Cover Letter [to publishers]

Glossary > Cover Letter

💬 Definition of a Cover Letter: A cover letter is an introductory letter to publishers. The letter offers them sufficient details about your work, unpublished content, and yourself. 

Related questions about cover letters to publishers:

How do i write a cover letter for a publishing company, does a proposal need a cover letter, do you write a book proposal before the book.

Cover letters to publishers should describe and offer relevant information about the novel you want to submit and yourself as an author.

In terms of structure, you should start with an elevator pitch , which condenses your novel's idea(s) or work in a few words. As a cover letter is usually a one-pager, an elevator pitch should only be a paragraph.

Next, write how your novel fits in the publishing world (genre, style, etc.) and target audience. If there are any, mention a few titles that are similar to your work. Also, connect your book with your previously published titles, and make sure to say if it's part of a series or collection. 

Then, introduce yourself with a killer author bio. Mention the most relevant elements that would be appealing to the publisher. In the end, give them details of how to reach you. 

A proposal cover letter is a prequel to a potential business conversation with your publisher. It introduces the work of the writer to the publishing company. It sets the tone for the discussion and gives both parties relevant information about the possible terms of the meeting.

A good cover letter should address the primary concern of all publishers–whether the book will get noticed among all the other books on the market. Compare your writing to 5-8 comp titles in the market.

To put it shortly, yes. You submit your proposal before finishing your manuscript. You must include a detailed outline of what you plan to write in your book proposal, a marketing analysis (comp titles included), and a writing sample (up to a few chapters). This will enable the publisher to assess your writing style to see if there is a match to their pool of readers.

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How to Write a Cover Letter for Manuscript Submissions

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Guidelines for Writing a Letter Requesting a Job Interview

How to get noticed as a comic book writer, how to write a curriculum vitae for a literary agent.

• How to Become an Anime Animator
• Email Format for a Follow-Up Resume

When editors receive manuscript submissions, typically, they glance at the manuscripts quickly or hand them over to an assistant for review. Writing a cover letter to accompany your manuscript submission is a mechanism that enables you to detail the most vital elements of your work. The key is to lead with an attention-grabbing element.

Stick the Lead

Your opening paragraph needs to grab attention. You might opt for a dramatic or memorable excerpt from your submission or an interest-piquing question. Whether you’re submitting fiction, nonfiction or biography, your goal should be to draw in the reader so they don’t want to put your manuscript down. Examples:

Meredith had never seen so much blood before. She wasn’t sure if she could continue with her plan.

Have you ever wondered what life would be like if you stopped worrying about money all the time?

Samuel Klein invented something nearly every person on the planet uses every day, yet nearly no one knows his name.

Introduce Your Story

Once you have the reader hooked, it's time to delve into what can be expected of your manuscript. Continue to use an engaging voice that keeps the reader's attention and outline your proposal. Example:

Meredith Monroe had never seen a dead body before, but when she stumbled across a shallow grave in the woods behind her house, she knew she couldn’t just walk away. The Night the Wolves howled is the first in a three part series about a novice female detective living in the Louisiana bayou.

Talk About Yourself

Once you draw in your letter reader, it’s time to describe what qualifies you to submit the manuscript being discussed, and why your proposal fits in with the publisher's criteria. Example:

As a suspense novelist for the past 10 years, The Night the Wolves Howled is my second series set in the American Deep South. A writer by trade, I hold a master's degree in literature from Any University and work part time as a fiction writing professor at Every University. I believe my manuscript would be a good fit for your new imprint, Suspense.

Wrap With Details

The manuscript reader will want to know the state of your proposal, such as whether it’s complete or in outline form. They’ll also want to know what is included in your submission package, the contents of which should follow the publisher's stated guidelines. Example:

Enclosed, please find my biography, a chapter synopsis and three sample chapters from the first book, as well as outlines for the next two books in the series. A full manuscript is available on request.

As with any professional correspondence, close with a thank you for the reader's time, and be sure to include all of your contact information including email, phone and website or social media links.

• NY Book Editors: How to Write a Darn Good Query Letter
• Jane Friedman: The Complete Guide to Query Letters
• Freelance Writing.com: Good Query Letter vs. Bad Query Letter
• The Writing Center at the University of North Carolina-Chapel Hill: Writing Concisely
• Writing Forward.com: Proofreading and Editing for Polished, Professional Writing
• Take the time to research relevant publishers for your work. The “bible” for writers of articles and books is Writer’s Market, which lists publishers’ contact information and the type of manuscripts they seek. Read the listings carefully and selectively make your choices instead of mass mailing your manuscript to every publisher under a certain category, such as child-rearing or finances. The book, available at book stores and in libraries, is updated every year.
• To confine your letter to one page, you may have to shrink the font size. A 10-point font may irritate a far-sighted editor, so don’t reduce the font below 11 points. Extending the margins may be a better choice.
• Expect to wait between four and six weeks for a response to your query.

Lisa McQuerrey has been an award-winning writer and author for more than 25 years. She specializes in business, finance, workplace/career and education. Publications she’s written for include Southwest Exchange and InBusiness Las Vegas.

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• 1 Tips on Submitting Short Stories to Publishers
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• 4 Description of Developmental Editors

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How to Write a Cover Letter

Advice for tackling one of the toughest parts of the job-hunting process.

Perhaps the most challenging part of the job application process is writing an effective cover letter. And yes, you should send one. Even if only one in two cover letters gets read, that’s still a 50% chance that including one could help you. Before you start writing, find out more about the company and the specific job you want. Next, catch the attention of the hiring manager or recruiter with a strong opening line. If you have a personal connection with the company or someone who works there, mention it in the first sentence or two, and try to address your letter to someone directly. Hiring managers are looking for people who can help them solve problems, so show that you know what the company does and some of the challenges it faces. Then explain how your experience has equipped you to meet those needs. If the online application doesn’t allow you to submit a cover letter, use the format you’re given to demonstrate your ability to do the job and your enthusiasm for the role.

No one likes job hunting. Scouring through online job listings, spiffing up your résumé , prepping for grueling interviews  — none of it is fun. For many, the most challenging part of the process is writing an effective cover letter. There’s so much conflicting advice out there, it’s hard to know where to start. Do you even need one, especially if you’re applying through an online system?

• Amy Gallo is a contributing editor at Harvard Business Review, cohost of the Women at Work podcast , and the author of two books: Getting Along: How to Work with Anyone (Even Difficult People) and the HBR Guide to Dealing with Conflict . She writes and speaks about workplace dynamics. Watch her TEDx talk on conflict and follow her on LinkedIn . amyegallo

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How To Write A Cover Letter For A Job In 2023 (With Examples)

• How To Write A Cover Letter
• When Is A Cover Letter Necessary
• Free Cover Letter Templates
• Cover Letter Mistakes To Avoid
• Cover Letter Tips
• How To Sell Yourself In A Cover Letter

Find a Job You Really Want In

Cover letters aren’t required with every application, but the majority of managers pay more attention to a candidate who includes a cover letter. This is especially so if you make an effort to tailor your letter to the specific position. It’s important not to just change the names and job positions, but also to show how your professional experience fits with the job.

A good cover letter greatly increases your chance of getting an interview. If you’re looking to write a cover letter, rework a letter that you have, or just want to know what’s involved in the job application process, then keep reading.

Key Takeaways:

A cover letter should be a maximum of one page long, with three to five paragraphs.

Before writing your cover letter, it’s important to reread the job description and include keywords from it.

Do research to figure out who you are addressing, and make sure to keep your greeting gender neutral if you don’t know.

Tailoring your resume to each job can help you stand out from other candidates.

What is a cover letter?

Why cover letters are important, how to write a cover letter, cover letter examples, cover letter template, do’s and don’ts in a cover letter, cover letter faq, expert opinion.

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A cover letter is a one-page document that describes your professional background, fitness for the role, and interest in the company. Cover letters are a way of introducing yourself to hiring managers in a more engaging way than resumes can.

While your resume spells out the “who, what, where, when” of your relevant experience, a cover letter fills in the “why” and “how.” A good cover letter not only expands on your resume’s accomplishments but also highlights the soft skills that make you an excellent person to work alongside.

While there are no official formatting guidelines for cover letters, hiring managers and recruiters do have certain expectations regarding structure, length, and content.

Writing a good cover letter is important because it is your chance to stand out from other potential candidates. Showing your personality while also matching the tone of the company will help recruiters to visualize how you could fit into the role.

Simply submitting a cover letter isn’t enough though. Each cover letter you write should be specifically tailored to the job you’re applying for (just like resumes). It’s essential that you show the reader that you’ve done your homework and understand exactly what function you’d be serving if hired. You do that by providing examples of past work experiences that directly relate to the responsibilities of the new job.

Cover letters are inherently unique based on who’s writing them and for what position. However, as a cover letter is a business letter, it has an expected format that it should follow. This is important because you want the hiring manager to be able to look over your cover letter quickly and understand your qualifications and interest in the position.

Here’s the standard way that a cover letter should be formatted and what to include:

The header. The header of your letter is where you should input all of the contact information for yourself and the hiring manager . Do you best to address it directly to the person who’ll be reading the letter — typically either the hiring manager or HR manager.

Traditionally, you should include both your name and address and the employer’s name and address. However, as the majority of applications are online, the employer’s address is often omitted. But a traditional cover letter’s heading would look like this:

Page Roman 444 Frog Rd. Marigold, TX, 10987 August 27th, 2021 Chris Morgan Marketing Manager New Media Company 833 Rune Rd. Marigold, TX, 10987

If you’re emailing your cover letter, you can simply include your name, telephone number, email address, and fewer address details (just your city and state will suffice). You can also include a zip code if you live in a big city with multiple zip codes.

Jessica Dancer jessica. dancer @email.email | (555)-444-3333 | Colombus, OH 43110

Be sure to use a professional-sounding email address that’s not associated with your current or past employer. It’s disrespectful to both your current employer and the company you’re applying to, and will likely hurt your chances of being invited for an interview.

The greeting or salutation. Traditionally, the best salutation would be to use Dear Mr./Ms. [Last Name]. Make sure that you know the person’s gender when doing this, however, as you don’t want to misgender the hiring manager. Using “Dear [First Name] [Last Name]” is becoming more popular for this reason, patriotically among younger workers.

Dear Mr. Morgan, Dear Mrs. Smith Dear Ms. Conner

Avoid using generic greetings such as “To whom it may concern” as it’ll look like you didn’t bother to personalize the letter (even if you did.) That particular phrase has become somewhat controversial as well, so if you need to put a generic address — if you can’t find the hiring manager’s name, for instance — use something else, such as:

Dear Hiring Manager Dear [Department] Manager Dear [Title of the Person You’d Report to if Hired] Dear [Department] Hiring Team

Opening paragraph. The opening of your professional cover letter should instantly grab the attention of your reader . Try to lead off with one of your most relevant and impressive accomplishments.

Open strong . Open with a statement other than your name or stating your interest in the position. Lead with an interesting experience or achievement that directly relates to the new position.

Convey your personal value. There are always other qualified applicants with similar skills, so it is key to express why you personally would bring value to the organization. Give specific details as to the value you brought in a previous position, and how that could transfer to the new role.

Show your enthusiasm. Recruiters want to hire candidates who are excited about the position. Express enthusiasm and convey why you are passionate about the role. This is another opportunity to share a quick personal anecdote related to the job.

Keep it short. All of these points in your opening paragraph shouldn’t be more than a sentence or two each. You don’t want your introduction to be too long, as you want the reader to be able to quickly go through your cover letter.

As a Content Writer with a passion for travel and literature, I was thrilled to see the Senior Content Writer position open up at BookFly. My past experience driving organic traffic by 23% YoY to the travel website, XTravel, would translate perfectly into the position’s stated goals from the job description.

First body paragraph. Here is where you should really sell yourself across several areas. Showcase how your personality traits, such as being honest or having the ability to work under pressure, make you a good fit.

Emphasize transferable skills. Explain how the skills you’ve cultivated make you the perfect fit for the role. This can include collaborative work you’ve done in the past, a leadership role you had that drove results, or interpersonal skills.

Revisit the job description. Make sure to pull relevant skills from the job description and put them in your cover letter. If the hiring manager spent the time to list those skills, they’re going to be looking for candidates that have them.

It also helps with applicant tracking systems that may sift through cover letters looking for keywords.

Don’t skimp on personality traits. These are especially important if you don’t have a lot of experience. Desirable skills such as ambition, dedication, and getting work done on time are good for both entry-level positions and if you’re making a career change.

I have a passion for content creation and a deep understanding of the content cycle, from ideation to promotion. My years in the digital publishing world have crafted my ability to drive killer CTR and resonate with an audience. Not only did CTR jump by 2.1% in the months after I was brought on board, but it had a knock-on effect on social media engagement, which rose by 8% in the same time frame. I believe good content has its roots in good data. This is why while at Media Company I created a content-marketing dashboard to highlight KPIs like those mentioned above. The dashboard allowed us to take advantage of wins more rapidly and avoid repeating losses.

Second body paragraph. Just as an employer wants to know why you’d want the role, they also want to know why you’d want to work at their company. Do your research and learn more about the core values of the company. Discuss how they align with your own.

Check the company’s website but also start to explore LinkedIn for greater insights. Employers want to make sure that you fit into the overall culture, and this is also something you should consider for yourself. However you feel you fit into the work culture, explain to the recruiter why. Paint a picture of how you’ll be better from the company, and how the company will also benefit.

I thrive in a fast-paced environment and excel at creating structures from scratch. I spearheaded our SEO efforts, developing workflows and systems to ramp up content production from zero. BookFly’s commitment to core values of “collaboration and imagination” aligns with my own preferred approach to tackling projects and dreaming of big ideas.

Closing. The closing of your letter is your final impression to the hiring manager, and therefore should clearly express your eagerness to take on the position. You don’t need to rehash all of the accomplishments and skills highlighted in previous sections. Consider this more of a statement of intent.

First, express gratitude that they took the time to consider you for the job by making it all the way through your letter. Then, quickly remind them of the benefits that you can bring to the role and company.

Finally, your closing should state a clear call-to-action (CTA) for the recruiter to take next, such as calling you to schedule an interview. Being confident and direct at the end of your cover letter helps to close the deal.

I look forward to learning more about how the Senior Content Writer operates within BookFly and the current content process. Thank you for taking the time to consider my application. Sincerely, Jessica Dancer

With thousands of cover letter templates on the internet, you want to make sure you choose the right one. Here’s a basic format of what a good cover letter will contain:

Jessica Dancer [email protected] | (555)-444-3333 | Colombus, OH 43110 Dear Mr. Morgan, As a Content Writer with a passion for travel and literature, I was thrilled to see the Senior Content Writer position open up at BookFly. My past experience driving organic traffic by 23% YoY to the travel website, XTravel, would translate perfectly into the position’s stated goals from the job description. I have a passion for content creation and a deep understanding of the content cycle, from ideation to promotion. My years in the digital publishing world have crafted my ability to drive killer CTR and resonate with an audience. Not only did CTR jump by 2.1% in the months after I was brought on board, but it had a knock-on effect on social media engagement, which rose by 8% in the same time frame. I believe good content has its roots in good data. This is why while at Media Company I created a content-marketing dashboard to highlight KPIs like those mentioned above. The dashboard allowed us to take advantage of wins more rapidly and avoid repeating losses. I thrive in a fast-paced environment and excel at creating structures from scratch. I spearheaded our SEO efforts, developing workflows and systems to ramp up content production from zero. BookFly’s commitment to core values of “collaboration and imagination” aligns with my own preferred approach to tackling projects and dreaming of big ideas. I look forward to learning more about how the Senior Content Writer operates within BookFly and the current content process. Thank you for taking the time to consider my application. Sincerely, Jessica Dancer

If you’re putting the cover letter in an email, you can omit putting the contact information at the top and instead include it below your signature. You want to make sure to include your name, phone number, and LinkedIn link, as well as a professional portfolio , if applicable.

Dear hiring manager: I am writing about the position of veterinary receptionist at Pet Care Clinic posted on indeed.com. I am a certified dog trainer with both Petsmart and Petco, allowing me insight into animal behavior. I’m also an aspiring novelist , making me a fast, experienced typist as well as adept with Microsoft Word and Apple Pages. Since I’ve worked at pet stores for several years, I am familiar with different kinds of animal and animal care, as well as building a rapport with pet owners. While I enjoy working with animals and my coworkers, I would like to move into a business where I can continue to learn and build on my experience. I would also like to work for a smaller business. Veterinary medicine has always interested me, and I very much enjoy learning new things. I’m eager to learn more about it in order to help customers make the best choices for their pets. I’ve always enjoyed working with animals, even before I was able to get a job that allowed me to. I grew up with dogs and cats, so I’m comfortable and familiar with their behavior. Being a pet owner myself, I’m able to understand what customers are looking for in a veterinary clinic and tailor the experience to their needs. Thank you for your time and I look forward to hearing from you. Sincerely, Michelle Bolivar Email: [email protected] Phone: (555) 545-9706

[your contact information] [date] Dear [Hiring Manager], I’m writing to apply for the open [position] at [company] that you posted [place job ad was found]. I believe that my [relevant experience] would be an excellent fit with [company name]. I have long been interested in [specific industry/department], and particularly your company because [why you’re interested in the company/awards they have won/accomplishments]. That experience and [relevant skills] that I’ve cultivated as a [current position] for [time worked in position or industry] will be an asset to the company as it’ll make me effective [at the job/particular aspect of the job]. The [responsibilities required in the job description] will be a [challenge/interesting task] and I look forward to making use of my [relevant skills]. I excel at [working with a team/working alone] and I want to use my expertise to further [company’s] success. I am excited about the possibilities this position holds, and I believe that my qualifications ensure I’d be an asset to your team. I look forward to being able to further discuss the details of the position and my qualifications with you in an interview. Please let me know if you require further information from me. Thank you for your time and I look forward to hearing from you. Sincerely, [Your name] [Your contact information (if it’s an email)

Knowing the proper format of a cover letter is the most important factor, of course, but there are some additional dos and don’ts that if you follow can make your cover letter better. It’s during the editing process, it’s important to go over and make sure that you haven’t made any common mistakes that’ll hurt your chances.

Here are 10 dos and don’ts for writing a good cover letter:

Do’s:

Do start by scanning the original job posting for keywords you can include in your letter.

Do be proud of your accomplishments and make sure to highlight them.

Do clearly express why you would be an asset to the organization.

Do tailor your cover letter to every hiring manager and position that you apply for.

Do try to find unique experiences, but make sure to always discuss measurable and relevant results.

Don’ts:

Don’t feel the need to lie about your skills or accomplishments. One of the worst mistakes to make is being caught in a lie.

Don’t copy and paste a template and only change your name and job titles. Recruiters will not see the value in a plug-in-play cover letter that has been used by multiple applicants.

Don’t forget to be direct and include a call to action.

Don’t make your cover letter too long. Similar to your resume, you want the reader to sum up who you are and get a quick explanation of why you’re a good fit.

Don’t forget to proofread. Grammatical errors on a cover letter and resume are a quick way to get your packet in the “no pile”.

What do you write in a cover letter?

In a cover letter, you should mostly write about impressive accomplishments from past jobs or academic experiences that relate to the job you’re applying for.

What is the purpose of cover letter?

The purpose of a cover letter is to help a hiring manager see why your background makes you suitable for the role in question. While a resume lists achievements, educational background , and skills , it doesn’t give the reader an idea of your actual expertise or personality.

A cover letter allows you to share your approach to work, as well as your ability to communicate your value effectively. A good cover letter makes it easy for a reader to think “I could imagine this person working for us.”

How do you write a simple cover letter?

To write a simple cover letter, start with the header and greeting we outlined above. Next, state your interest in the position (give the exact job title as listed in the job description) and mention your years of industry/job experience.

To keep your cover letter simple, you can now briefly mention in 1-2 sentences or 3-4 bullet points what parts of your background are most important for the hiring manager.

Finally, thank the reader for considering your application, and sign off as usual (e.g., “Sincerely, [full name]”).

What is the best way to start a cover letter?

The best way to start a cover letter is with an accomplishment that speaks directly to your ability to provide value for the company. Other good strategies include describing your long-standing passion for the field, mentioning an important reference at the company, or referring specifically to challenges the company is currently facing.

Do you introduce yourself in a cover letter?

No, you do not introduce yourself in a cover letter. By that we mean you do not say “My name is so-and-so” — you simply jump into your background and why you’re interested in the position.

Your name can be found at the bottom of the cover letter, as well as the header, your email address, and your resume, so there’s no need to force it awkwardly into your cover letter’s opening.

How do you end a cover letter?

To end a cover letter, thank the reader for their time and/or consideration, express enthusiasm for further correspondence and conversation, and sign off with a standard closing like “Sincerely.”

How long should a cover letter be?

A cover letter should be a maximum of one page long, with three to five paragraphs. Half a page is the shortest that your cover letter should be.

Harvard Business Review — How to Write a Cover Letter

University of Washington — Writing the Cover Letter

What’s a quick cover letter tip?

Michael Akbar Vice President Certified Professional Career Coach

Use your six seconds to show the employer in a tailored cover letter and resume that you understand their pain and will make their lives better if put in the position.

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Chris Kolmar is a co-founder of Zippia and the editor-in-chief of the Zippia career advice blog. He has hired over 50 people in his career, been hired five times, and wants to help you land your next job. His research has been featured on the New York Times, Thrillist, VOX, The Atlantic, and a host of local news. More recently, he's been quoted on USA Today, BusinessInsider, and CNBC.

Matt Warzel a President of a resume writing firm (MJW Careers, LLC) with 15+ years of recruitment, outplacement, career coaching and resume writing experience. Matt is also a Certified Professional Resume Writer (CPRW) and Certified Internet Recruiter (CIR) with a Bachelor of Science in Business Administration (Marketing Focus) from John Carroll University.

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Cover Letter Format

provided by The Fiction Forum

Your cover letter is the first impression any editor will have of your writing abilities. Therefore, the cover letter should be straightforward and concise. Treat your cover letter as a business letter–after all that is what it is.

You can read our basic guidelines below, but I can recommend the book “ How to write the cover letter for your submission to a publisher “.

For a little over $1 on Amazon  ( that is NOT a typo ), the author (An Editor) has been a commissioning editor for over twenty years at various publishing companies and has signed up over 2,000 books.

However, with a commissioning rate of less than 3% from the slush pile (a term used to describe all the unsolicited proposals and manuscripts sent to a publisher), it means An Editor has rejected thousands of submissions over the years, making them an expert on what makes an editor reject a submission in seconds and what makes an editor actually turn the page and start reading your work.

Below you will find some of our basic guidelines.

• Limit your letter to one page.
• Capture the editor’s attention right off.
• Give the editor or agent a brief description of the story, article, or book. (Look at the back of a book and read the blurb. This is about the same length and structure you want your description to be.) Make your description appealing so that the editor feels he or she must read the book.
• Provide some personal and or professional background information that relates to your skills or experience. Draw from your publishing history and any background that is special to this story (such as if you were a nurse and you wrote a book which takes place in a hospital).
• Be sure to include the word length and genre of your book.
• Use a proper business form letter as your guide. (Most word processors have letter templates) Single space the letter.
• Be sure to include your contact information such as your name, address, phone number and email address.
• Don’t forget the date.
• When addressing your letter be sure to use the Editor’s name (or agent’s name is querying a book.) Use a Writer’s Market guide or similar resource for contact information. Many book publishers do not accept unagented books so you must check the publication’s guidelines before sending an unsolicited manuscript. However, this cover letter format is appropriate for querying an agent. Check the publication or agent’s web site or call to verify the name of editor or agent before sending your letter. Remember: editors are not permanent fixtures at publications.
• When ending your letter be sure to thank the editor or agent for his or her time and consideration.
• Type your closing, leave a few spaces and then type your name. Within the blank spaces you should sign your name.

Below you will find two generic sample cover letters. Using these as your basic format should get you off on the right foot. However you’ll want to adapt it to fit your style and work.

At the request of a few visitors, we’ve added a third option for those who are applying to submit stories online.

========================================================

Author name Address Phone Email

Editor’s name Publisher Address

Dear M. [Editor],

I have recently completed a romance novel titled: “My Novel.” I have enclosed the 50,000-word novel for publishing considerations.

“My Novel” is a story of true love … [include blurb here.]

I have published work with such publishers as…[your background here.]

I have enclosed a self-address, stamped envelope along with my manuscript. Thank you for your consideration. I look forward to hearing from you.

[Sign name here]

Jane Author

[Start your letter off with your blurb, draw the editor in right from the start.]

The above passage details the central conflict of my 50,000-word romance novel, “My Novel.” Like the heroine, I have a vast knowledge of the solar system as I was a high school science teacher. My writing has been featured in several magazines… [continue with background.]

I’m excited about “My Novel” and believe it’s appropriate for your Out Of This World Romance line. I have enclosed a copy of a synopsis and my manuscript for publishing consideration. This work is also available by email or on a 3.5 inch disk in Word or ASCII format. An SASE is enclosed for your convenience.

Thank you for your consideration.

[Sign your name here.]

SAMPLE 3 ( for online submissions ):

PO Box 333 [Physical Address] New York, AZ 85333 602.555.3333 [Phone] [email protected] [email]

Jean Martin [Sponsor’s name (if known)] Free Flash Fiction [Publisher (if known) or Website Title] Physical Address (if known. Look at the bottom of the website home page) https://www.freeflashfiction.com [Website address] 18 April, 2013 [Date of submission]

Dear M. Martin [Editor] (or, if unknown, Dear Free Flash Fiction [Website Title]),

(Provide a brief blurb of your story. If your story is short, your blurb could be as short as a single sentence.) Imagine a homemaker out for a typical day of shopping with his kids when he is accosted by street hooligans, demanding his wallet and diaper bag. Next, imagine that he was a kung fu child prodigy who now teaches conflict resolution techniques to fast food chains.

(Then provide the word count, genre, and responses to other submission requirements. Try to get them all into one or two sentences). This is the premise of my 923 word flash fiction entry in your Satire and Humor category.

(Provide a relevant history to justify your knowledge of the content and your writing ability.) A homemaker myself, I also studied martial arts extensively and hold three black belt degrees. I have also been published on your site before, and have won three competitions on a social writing site. (If your writing history is not extensive, provide less relevant personal history so that the editor can create an image of you in their mind while they read.) I am a retired sniper spotter for the Navy SEALS who has seen my share of conflict. I also have experience with stand up comedy because I am the designated Master of Ceremonies for all of my church gatherings. In addition, I’ve also got four children, who constantly ask for bizarre stories.

(Provide a sentence or two of gratitude for their willingness to consider your work and, if appropriate, provide you with feedback or compensation.) I am excited at the prospect of being published on your site again, and would like to thank you for the opportunity you provided for me to grow as a writer and see my efforts rewarded. I look forward to hearing back from you regarding my submission.

Sincerely, Joe Bloe

It is important to remember that in your cover letter you should be informative and never chatty. This is a business correspondence, not a letter to your dear old aunt. Good luck!

11 Responses to “Cover Letter Format”

I found your information very helpful. I have just finished writing a light romance book called ‘The Hidden Flower’ and though I had found help on writing the synopsis was a little unsure of the format for the covering letter.

In response to “Cover Letter Format”, I was less than impressed by the wrong-word (or is it a spelling error?) in sample # 2 where you have:

[Start your letter off with your blurb, drawer the editor in right from the start.]

You, of course, mean:

“draw[er] the editor in right from the start.”

Or were you just trying to see if we’re paying attention?

No harm done. I wasn’t really looking for anything is particular–just looking when I noticed that.

Thanks for pointing that out. I’ve corrected it.

I’m sure it was a spelling error as it didn’t really make sense how it was 😀

If I am writing under a penname, which name should I use in the header and signature?

these examples are far shorter than the ones I saw in the Writers Digest manuscript guide.

Thnks but if u are sendin your cover letter by email, do u have to write the publisher’s address

I found the examples very helpful. This is my first time submiting to a publisher. I now have a better iea of what needs to be sent out with my manuscript(s). Thank you so much PW

Sorry …in my haste, I have spelled idea wrong….oops sorry

Can I write a cover letter then submit without the project being complete yet? I’m going through broad conceptualization for my book and will only begin writing over the next few months. I would like to know if that is appropriate or not.. Thank you.

This is decent advice for novel submissions, but absolutely every literary journal I’ve submitted to for poetry of short fiction says they do not want you to describe your story or poem in the cover letter. To do so would show your lack of experience. Let your work speak for itself. That is, for short fiction and poetry.

In response to Russ, I was less than impressed to see a mistake in a comment complaining about a mistake in the article. Oh the audacity of such claims. My word how my jimmy’s are rustled. Of course you must mean “in” and not “is” in your comment. For the latter makes absolutely no sense at all. We are all just humans mind you and mistakes must be made whilst the journey of life continues but come now, you’re better then that. Sincerely, A now light headed reader Gus

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Looking for more in Writing and Authors or Getting published: submitting to a publisher ?

Getting published: cover letters

Your cover letter might be the very first thing a publisher or agent reads about you, so it's important to take the time to get it right. Here are a few tips on how to strike the right tone and what kind of information to include.

Follow the submission guidelines

This might seem a little obvious, but it's honestly very important. Guidelines vary widely, so double check that you're including all the details asked for. 

Give concrete examples of your writing credits

Rather than saying things like 'I was born to write', include facts or examples. Like, 'I've had short stories published online', 'I won a local writing competition' or 'this is my second full length manuscript'.

Be canny about including information

It's great to share things you've done to develop your writing, including relevant courses or training, but don't overload your letter with everything you've ever done. Pick one to two to focus on.

Personalise your message

You may be sending a cover letter to many different people, but never, ever send a group email. You are asking someone to take the time to seriously consider your work so it is important to personalise your email or letter.

Focus on the positives

Getting published can be a long and sometimes difficult road and it can be tempting to mention how hard it's been for you. This is not the place to do it. Don't disparage any other publishing professionals and keep your letter as positive as possible.

Keep it simple

It can be tempting to try and get your work noticed with the help of a gimmick or gift along with your cover letter, but agents and publishers are looking for someone with work that speaks for itself.

Other resources

Looking for some more advice? Writers & Artists (this link will open in a new window) have a variety of guides and information about submitting to agent and publishers. For advice on funding proposals and applications, the Cultural Enterprises Office (this link will open in a new window) has some handy resources.

Jobscan > Cover Letter Writing Guide

How To Write A Cover Letter in 2024 (Expert Tips and Examples)

Here’s a comprehensive guide on how to write a cover letter that will get you noticed by recruiters.

Trusted by:

A survey revealed that 77% of recruiters prefer candidates who send in a cover letter, even if submitting it is optional. Additionally, 90% of executives consider cover letters invaluable when assessing job candidates.

So, if you think cover letters are no longer important and necessary in 2024, think again.

Here’s a comprehensive guide to help you write a cover letter that effectively sells your skills and professional experience, increases your chances of getting interviews, and gets your foot in the door.

Table of Contents

What is a cover letter and do you still need one in 2024?

A cover letter is a letter of introduction accompanying your resume that paints why you are the best person for the job, what you bring to the table, and how you can help move the company forward.

Is the cover letter dead? No! In fact, a recent study by ResumeLab revealed that 64% of job vacancies still require that you include a cover letter in your application and 83% of HR pros said that cover letters are important for their hiring decision.

The bottom line is that a cover letter is still a valuable piece of your job search collateral. Nail your cover letter and you could end up getting that dream job.

So what exactly do you need to accomplish in your cover letter?

What is the purpose of a cover letter?

According to 49% of HR managers , your cover letter is the second best way to call attention to your resume and distinguish yourself from other applicants.

So the main purpose of your cover letter is to compel the recruiter to read more about you on your resume and move you to the next part of the hiring process.

Further, according to award-winning resume expert Melanie Denny , your cover letter is your value proposition letter. It proves why you are the best candidate to address the company’s needs with the professional skills and qualifications to succeed in the job.

Here’s an example of a great cover letter:

Now let’s get into the details of what your cover letter needs to include.

Cover Letter Structure Checklist

Here’s a quick rundown of what you need to include in your cover letter.

• Contact Details Name Address (or City, State with zip code) Phone number Email address
• Greeting Whenever possible, address the hiring manager by name.
• Opening Who are you? What are your relevant skills and accomplishments?
• Body (1-2 paragraphs) What do you know about the company? Why are you applying for this job? What value can you bring to the company? Include measurable results when possible.
• Closing Reiterate your interest. Add a Call to Action. Mention any attachments. Use a professional sign-off like “Best” or “Sincerely” before your full name.

Here’s an example for the visual learners out there:

Now that you know the basics of what to include in your cover letter, let’s go through the process from start to finish to see how you can write a cover letter that will make you stand out from the rest of the candidates.

How to write a cover letter in 9 steps

It can be intimidating to try to parse down all your best qualities into a few quick paragraphs for your cover letter.

Here are 9 steps you can take to make sure you’re headed in the right direction:

Step 1. Do your research

Before writing your cover letter, thoroughly read the job description and the requirements for the job.

Melanie Denny , award-winning resume expert, likens the job description to your cover letter cheat sheet. And when checking the job description, she says you need to consider the following:

• What are the company’s priorities?
• What are their goals for the role?
• What outcomes and accomplishments in your previous roles match the goals?
• What are the key phrases and verbiage the company uses?

This will help you customize your cover letter, angle yourself and your narrative to fit the role better, and impress the hiring manager.

Try reaching out to the recruiter, hiring manager, or someone working in the company if you want more in-depth information about the company and the position you are applying for.

Step 2. Customize your cover letter for every job

Make sure your cover letter matches the job you are applying for. Writing a generic cover letter is a missed opportunity as this will not appeal to the recruiter or hiring manager. According to research from ResumeGo , 81% of HR professionals value job-specific cover letters over generic ones. Jobseekers who had tailored cover letters received a 53% higher callback rate compared to those who had no cover letter.

Remember, your cover letter is your chance to prove that you are passionate about working for a given company, so take the time to write a tailored cover letter for each position . You can do this by mentioning your skills and experience that are directly related to what’s mentioned in the job description. If you’re applying for a data analyst role that requires expertise in Microsoft Power BI, cite an example of a Power BI dashboard you built and how it helped the company.

Read our full guide: How to Optimize Your Cover Letter

Step 3. Include all of your contact info

You should make it easy for the hiring manager to reach you. In your cover letter, list these three things:

• Address (including zip code– for ATS purposes )
• Phone number with area code
• Email address
• Name of the Hiring Manager
• Name of the Company
• Address of the Company

Traditionally, your contact information is included in the upper left corner of your cover letter if you’re writing in a document. If you’re writing an email, this can be included beneath your signature at the end of the message.

Cover Letter Header Example:

Jane Jobscan Seattle, WA 98101 (555) 555-5555 • [email protected] linkedin.com/in/jane-jobscan

February 25, 2024

Lavinia Smith Hiring Manager Media Raven, Inc. Plantersville, MS 38862

Step 4. Address your cover letter to a real person

According to Melanie Denny, resume expert and President of Resume-Evolution, addressing your cover letter to a real person and addressing them by their name feels more personal and shows recruiters and hiring managers that you took time and did the research.

You can usually find the hiring manager’s name by searching the company website or LinkedIn profile, or by calling the company and asking which hiring manager is assigned to the particular position.

Once you learn the name, a simple greeting of “John” or “Hello John” is all you need.

If you can’t find the hiring manager’s name, you can use any of the following:

• Dear Hiring Manager
• Dear (Department) Team
• To whom it may concern

Read our full guide: How to Address a Cover Letter

Step 5. Write a strong opening statement

Melanie Denny suggests that you start your cover letter with a bang. This will hook the hiring manager’s interest and show them how you can be a valuable addition to the team.

Here are things you can do:

• Open with a thought-provoking question
• Make a big claim about what you can do for the company
• Say something relevant and specific to the company

For example,

“I want to bring the marketing department of Media Raven Inc. to the next level and help the company exceed goals and reach more customers as Marketing Manager.”

Step 6. Prove how your professional background and skills help the company in the body of your cover letter

Take advantage of this real estate and prove to the prospective employer how your background, values, and professional experiences position you as the best fit for what the role requires.

This is especially important if you are switching careers. Highlight your relevant accomplishments in your cover letter, showcase your transferable skills, and explain how you can help the company address its challenges and succeed.

For example:

“As the Director of Marketing at ABC Company since 2018, I directed all phases of both the creative and technical elements of marketing initiatives, including data mining, brand creation, print/web collateral development, lead generation, channel partner cultivation, customer segmentation/profiling, as well as CRM and acquisition strategies.

Perhaps most importantly, I offer a history of proven results, as evidenced by the following marketing accomplishments for my current employer:

• Captured a 28% expansion in customer base since 2018, achieved during a period of overall decline in the retail industry.
• Led national marketing campaign (comprised of trade shows, media, and PR initiatives) for my company’s newly launched technology services division
• Developed and executed SEO strategy that achieved and sustained top 3 rankings on Google (organic, nonpaid results) for key product search terms.
• Oversaw the creation of a new company logo and rebranded 100+ products to cement a cohesive corporate identity and support new company direction.”

Just like when writing a resume, your cover letter should only include the most relevant and positive information about you. To home in on the right skills and qualifications to mention, try scanning your cover letter .

Read our full guide: What Do You Put in a Cover Letter?

Step 7. Write a strong closing statement and a call to action

Use the closing of your cover letter to:

• Thank the hiring manager for their time
• Mention any attachments (resume, portfolio, samples)
• Invite to schedule an interview
• Let the hiring manager know that you will follow up

Keep the closing professional and try not to sound too eager since that can come off as desperate. You must also keep in mind the tone and personality of the company you’re communicating with.

“Given the opportunity, I’m confident I can achieve similar groundbreaking marketing results for Media Raven, Inc.

Ms. Smith, I would welcome the chance to discuss your marketing objectives and how I can help you attain them. Feel free to call me at (555) 555-5555 or email me at [email protected] to arrange a meeting. I look forward to speaking with you.”

Read our full guide: How to End a Cover Letter With a Call to Action

Step 8. End with a professional closing salutation

To finish out the closing , use a formal signature. You can use “Sincerely,” “Best,” “Regards,” “Yours,” or any other professional signoff.

Use your first and last name as your signature. If you’re sending your cover letter in the body of an email, make sure it’s your personal email account that does not list your current work signature beneath the email. Your other option is to write the cover letter in a word document, save it as a PDF, and attach it to your email.

Step 9. Optimize your cover letter for the ATS

The Applicant Tracking System or the ATS is a software that companies use to screen applications and shrink their pool of applicants. Through the ATS database, a recruiter or hiring manager can just search for specific skills and keywords and the ATS will return a list of the top candidates who match the search criteria.

To optimize your cover letter for ATS, you need to:

• Carefully read the job description
• Take note of skills and resume keywords frequently mentioned
• Incorporate these keywords into your cover letter

Read our full guide: How to Optimize Your Cover Letter to Beat the ATS

Does your cover letter pass the test?

Scan your cover letter to see how well it matches the job you're applying for. Optimize your cover letter and resume with Jobscan to get more interviews.

How to Format Your Cover Letter

A cover letter is a letter, but that doesn’t mean you should just plop everything onto the page in a stream-of-consciousness flow. After all, cover letter formats determine the order in which the hiring manager learns about you, which can significantly influence their first impression. Use the format order below as a guideline for building the structure of your cover letter.

Notice how the topics flow like a conversation? When you first meet someone, you introduce yourself, tell them your name and a little about yourself, and then leave the conversation open for future meetings.

Your cover letter is just a like having a conversation with someone for the first time. Keeping that in mind will help you to keep things simple and focus on the right information.

Below are some examples of how to format your cover letter for different types of applications.

How to format your cover letter for a job

• State your name
• Explain your work history
• Tell them what you can do for their company
• Say goodbye

How to format your cover letter for an internship

• Explain your coursework history and education
• Explain what you can gain professionally

How to format your cover letter with no experience

• Explain your skillset and character qualities that make you well-suited for the role
• Outline entry-level achievements

You can also check out our cover letter templates to help you as you write your own cover letter.

Do you want to save time and receive instant feedback on your cover letter? Check out Jobscan’s cover letter tool .

Read more : How to Write a Resume for Today’s Job Market

Cover Letter Examples

Here are some examples to help you create a cover letter that will make you stand out and give a strong first impression.

1. Internship Cover Letter Example

2. Career Change Cover Letter Example

3. Operations Manager Cover Letter Example

4. Communications Professional Cover Letter Example

5. Software Engineer Cover Letter Example

Cover Letter Do’s and Don’ts

Aside from the basic steps of how to write a cover letter, there are some things you definitely need to make sure you avoid – and things you can’t skip! Follow these do’s and don’ts for writing a cover letter, and you’ll end up with a much better result.

• Use a cover letter unless one was requested.
• Attach a cover letter directly to your resume unless requested to do so.
• Use the same boilerplate cover letter for multiple job applications.
• Over-explain your work history, employment gaps, or qualifications – save it for the interview.
• Badmouth any of your past employers.
• Use the cover letter to complain or tell about your job search journey.
• Use non-standard formatting like tables, columns, or graphics. (ATS can’t read those and your cover letter copy might not be scannable by the system.)
• Use long paragraphs.
• Customize a cover letter for every job application that asks for one.
• Incorporate the top skills or keywords from the job description in your cover letter.
• Include the company name and address, the job title, and point of contact’s name on your cover letter.
• Incorporate relevant and compelling measurable results in your cover letter.
• Explain, briefly, any dramatic shifts in a career (i.e. you are changing industries or job titles).
• Use company information to relate your interest in the job.
• Keep your cover letter concise.
• Convey WHY you are right for the position.

More Cover Letter Tips

• When emailing your cover letter, be strategic with your subject line. Never leave the subject line blank, and double-check for specific instructions in the job posting. If possible, use the email subject line to sell yourself. For example: “Experienced Software Engineer Seeks Senior Level Mobile Position.”
• Keep your cover letter brief and to the point. The hiring manager will be reading many cover letters. By carefully selecting your words and experiences to include, you can stand out from the crowd of applicants.
• Be confident. Let the hiring manager know the reasons why you deserve this position, and make yourself believe them too!
• Your cover letter should not be simply a rephrasing of your resume. Let your personality show and go into further detail about your most valuable skills and experiences.
• Do your research on the company and position before writing the cover letter. It should be customized to that specific company’s values and needs. Hiring managers can spot a generic resume from a mile away.
• Use the job posting as your guide for what topics, skills, and experience to focus on.
• The best cover letters include keywords from the job posting. Applicant tracking systems may scan your cover letter along with your resume and will be using these keywords to sort through the applicants.
• Check for spelling and grammar errors.
• Send your cover letter as a PDF to avoid readability issues and to present the most professional application package.
• Scan Your Cover Letter with Jobscan to make sure you’re checking all the boxes.

Optimize Your Cover Letter with Jobscan’s Cover Letter Scanner

In addition to resume scans, Jobscan Premium users can also scan their cover letters against a job description.

This generates a report of the top hard skills and soft skills found in the job description that should be included in your cover letter, plus additional checks for optimal length, contact information, measurable results, and more.

Here’s how it works:

Key Takeaways

Your cover letter gives recruiters, hiring managers, and prospective employers an overview of your professional qualifications and relevant accomplishments that position you as the best candidate for the job.

So you have to make your cover letter powerful and interesting enough to make the recruiter or hiring manager read your resume and move you to the next step of the hiring process.

Here are key pointers when writing your cover letter.

• Make sure you’ve read the job description and done your research about the company.
• Get to know the name of the recruiter or hiring manager so you can address your cover letter properly.
• Include relevant and measurable accomplishments in the body of your cover letter to prove to the hiring manager that you have what it takes to succeed in the job.
• Keep your cover letter short and concise.
• Your cover letter is not a substitute for your resume so don’t just copy and paste whatever is in your resume into your cover letter.

One last important reminder!

Having a strong cover letter is not enough. You also need to create a killer resume to make sure you stand out and land job interviews.

Learn more about writing a cover letter

How to Address a Cover Letter

10 Tips for Writing a Cover Letter

The Career Change Cover Letter: How to Get it Right

What Do You Put in a Cover Letter?

Is Your Cover Letter Robot-Approved?

How to End a Cover Letter with a Call to Action

Frequently asked questions, what are the different types of cover letters.

There are four types of cover letters.

• Application cover letter An application cover letter is what you send to the recruiter or hiring manager along with your resume.
• Prospecting cover letter You send this when you want to inquire prospective employers about open positions in their company or put yourself top-of-mind when they do decide to hire.
• Networking cover letter You will send this to professionals in your network in hopes of getting referrals, introductions, job search advice, and job opportunities.
• Career change cover letter This is what you send when you are switching careers or industries.

What tense should I use when writing a cover letter?

It can be appropriate to change tenses throughout your cover letter.

For example, you can explain who you are in the present tense and explain important aspects of your work history in the past tense. You can switch to future perfect tense when discussing the ways you would perform if given the position.

Think of it like this, “I am ABC, I did XYZ previously, and I look forward to doing EFG in this position.”

What to include in a cover letter

Our cover letter guidelines above explain how to write a cover letter more deeply, but in summary, you should always include your name, relevant work experience, and reasons why you are right for the job in your cover letter.

When not to include a cover letter

• When the job posting clearly states not to include a cover letter
• When you don’t have the time and energy to customize your cover letter. It’s better not to send a cover letter than to send a half-baked and mediocre one.
• When you are applying online and there is no field to upload your cover letter.
• When your cover letter has a lot of typos and errors.

What should you send first: a cover letter or a resume?

Typically, your cover letter and resume will be sent as a pair, but your cover letter is meant to be an introduction to your resume. If it is an email, use the cover letter in the body and attach your resume, otherwise, attach both.

Pro Tip: Be sure to review all instructions in the job description to follow the hiring manager’s requests.

How long should a cover letter be?

According to 70% of recruiters, a cover letter should not exceed 250 to 300 words.

Although there is no hard and fast rule about this, the ideal cover letter length should be around half a page to one full page in length to keep your message concise, clear, and easy to digest.

Should a cover letter be sent as a file attachment?

If it is not specified in the job posting, a cover letter can be sent either as an attachment (PDF is best) or in the body of an application email with your resume attached.

How to share a cover letter with a potential employer

There are several methods of sharing a cover letter with potential employers, depending on their application process.

Cover letters can be written on a document and turned into a PDF to be uploaded to a job application website or attached to an email along with your resume.

In other cases, your cover letter can simply be written in the email message to a hiring manager, with your resume attached.

How to title and save your cover letter

The key in every aspect of job applications is to make yourself an easy “yes” for your potential employer. That means making it easy for the hiring manager to keep track of your application materials for later review. With this in mind, make sure your full name and the phrase “cover letter” are included in the file label. Other helpful details might include the job title you’re applying for or the year of your application.

Here are a few examples:

• Your Name_Cover Letter_Job Title.pdf
• Cover Letter_Your Name_Job Title.pdf
• Job Title_Your Name_Cover Letter.pdf
• Your Name_Cover Letter_2024.pdf
• Cover Letter_Your Name_2024.pdf

Explore more cover letter resources

Cover Letter Formats

ATS-Optimized Cover Letter

Cover Letter Templates

Generate a personalized cover letter in as little as 5 seconds

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How do I write a letter to a publisher?

If I send a manuscript to a publisher, what should I put in the letter to them?

• Are you sending it cold, or do you have an agent? –  Lauren-Clear-Monica-Ipsum Commented Jan 2, 2014 at 19:19
• I don't have an agent. :( –  h313 Commented Jan 2, 2014 at 22:16
• So... you're just sending a manuscript cold in the hopes that someone will read it? –  Lauren-Clear-Monica-Ipsum Commented Jan 2, 2014 at 22:31
• @LaurenIpsum Yeah, basically. –  h313 Commented Jan 4, 2014 at 19:09

Dear [Name of Editor],

my name is [Your Name], I'm [your age] old and work as [your job] in [your town]. I have [never published anything before / published the following stories and novels:]

• Title of Short Story, Anthology, Year, Number
• Title of Novel, Year, Publisher

Enclosed you will find [the first draft / treatment and first 50 pages / whatever] of my novel "[Title of Novel]". I would love to publish my novel in [your house], because the topic of my novel, which is [your topic], perfectly complements [your publishing program with this author and that author and their books X and Y].

Since this seems not as obvious to some as I thought it would be: Do some careful research on the publisher you are sending your manuscript to. Do not write "your house" or "your publishing program", but the name of that publisher and the name or a description (other authors) that your novels fits in to. Replace all other placeholders, too (your name, name of editor, your age, your job, your town etc.). And don't just copy/paste this text. It is an example. I'll spell the basics out:

• introduce yourself; give all the details that may be relevant to the publication of your text (if you, the author, are an interesting person, that may help sell your book, so let the publisher know that you scaled Mount Everest, worked in a jail, or are only 12 years old)
• give your publishing history; if you have published nothing yet, say so (omit this only if your name is Stephen King)
• state why you chose this specific publisher; why does your book fit them; why do they fit you
• make sure you have the name of the right editor and address the letter to him or her personally; if necessary, call the reception and ask
• include a stamped, self-addressed envelope, or a postcard where they can tick "we are not interested" or "call me at ...."; make a reply easy and free for them

The basic idea is: treat this similar to a job application. (Research job application, if you have no idea how to write a letter applying for a job, I was taking it for granted that you all know how to apply for jobs and wouldn't write "your house".)

Hope this makes my answer a bit more clear, folks.

Here is a how-to by a literary agent that tells you what they expect. It's surprisingly similar to what I wrote above: http://www.dystel.com/submission-requirements/

Contrary to popular belief, we like our unsolicited queries to be concise, well-written and well-proofed, and as devoid of gimmicks as possible. Tell us who you are (past writing credits or celebrity status is helpful to know about but not mandatory), what your project is (a summary paragraph is good), and whether you have submitted this project to the entire publishing community already. In order to get your foot in the door remember that appearances count. We don’t like to see handwritten queries with coffee stains on them. We don’t like our names misspelled. We don’t like a lot of typos in general. We don’t like generic “Dear Agent” letters, but we don’t like overly chummy greetings, either. Photographs generally don’t help – unless you’re George Clooney. Plain and simple works best for us. Don’t try to convince us that you’ve written the next GONE WITH THE WIND… we’ve heard that one before. Let your project speak for itself. Enclose a cover letter, outline or brief synopsis of the work (with word count if possible), a sample chapter, and a stamped, self-addressed envelope for our response. Please type all of your correspondence and double space everything other than the cover letter. E-mail queries are fine, but keep them brief and make sure your cover letter is in the body of the e-mail. We won’t open attachments if they come with a blank e-mail. Please be sure to query only one agent at this agency. We will not review queries sent to more than one of us.

There's more valuable advice from them on their "Queries" page: http://www.dystel.com/category/queries/

• 2 Are age and occupation (if not directly relevant to the book topic) useful? They seem like noise to me. Similarly, I wouldn't point out that I've never published anything before if I haven't; I'd only list (relevant) prior publications. If publishers are anything like HR folks with big resume piles, you're going to get less than 30 seconds to catch their attention -- don't waste any of them on stuff that doesn't pique their interest. –  Monica Cellio Commented Jan 3, 2014 at 17:37
• Since you (the author) are part of the product the publisher must sell, they are of course interested in your "demographic data". A teenaged author sells differently than a politician writing his first novel. Listing "no publications" makes clear that you did not forget to list them. Of course the exact content depends on who you are. If the details have nothing to do with your book, by all means omit them. But if you look like a model, a photo is helpful, because readers have eyes. So, yes, by all means, think before you write. –  user5645 Commented Jan 3, 2014 at 19:11
• 1 Certainly do not say "your house" or "your publishing program". I would hope to see evidence of decent research into the publisher you're hoping to entice. It irritates me when people write to me without having even looked at my current catalogue. <my colleague grabbed the laptop and wrote that> –  David Aldridge Commented Jan 5, 2014 at 22:57
• 1 lol, @DavidAldridge, those are placeholders. You wouldn't write Your Name either, would you? ;-) –  user5645 Commented Jan 6, 2014 at 6:21
• 1 Looks better! You'd definitely want to be putting your work in the context of their existing authors and publications. –  David Aldridge Commented Jan 6, 2014 at 10:48

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How to Write a Cover Letter to an Agent or a Publisher

Sunday Morning Writer’s Blog

Cover letters should be short (one page or a page and a half) and to the point. They should shake the agent or publisher awake and make them want to read your book. In other words, write “tight and bright.” Avoid over-writing (flowery or elevated diction, too many adjectives and adverbs) and vague generalizations as in… “it’s a book about love.” If you fall into those traps,  your letter will alert the agent or editor to poor language skills, and chances are they won’t bother looking at your  sample chapter.

The first paragraph should introduce you as a writer. It should briefly summarize your writing experience, publications and awards (if you have any). The same first paragraph should mention the name of a writer like myself whom you have studied under and quote what that person said about your work as in: “Jane Smith shows extraordinary promise…”

The second paragraph should describe your book. You should start off with the title and why you wrote your book and then say what you think is unique about it. A well-known publisher once told me she was looking for: (1) Illumination: does the book illuminate its subject? (2) Edge: does the writing have an energy that conveys a narrative excitement that will make the reader turn the page? (3) Craft: story-telling skills, interesting voice and a writerly use of language.

The third paragraph should give a brief summary of the plot of the novel or the subject of your non-fiction book. These are hard to write so try to describe what happens simply and clearly. And again––no overwriting. And no sloppy use of language. Be specific and concrete.

The fourth paragraph should say if you are enclosing a sample chapter or excerpt, and possibly a more detailed plot summary. (You must check an agent’s website. Their submissions category will tell you the format they want you to use. Some ask just for a cover letter; others ask for sample chapters. it varies so make sure you follow their guidelines.) A sample chapter should be very polished. Too many emerging writers send out work before it is finished. Remember: agents and publishers are looking for an excuse not to take your work because these days they are flooded with query letters and submissions. So you need to overcome that resistance by writing a cover letter they can’t ignore.

In closing, thank the editor or publisher for considering your work. Agents don’t like multiple submissions but all publishing companies understand that you or your agent may be shopping your novel around. With publishers, multiple submissions are standard.

In Canada, it is harder to find an agent than a publisher. Eighty percent of Canadian writers are un-agented, perhaps because we have more writers per capita than the U.S. Our government has supported writers through grants and cultural programs as a way of promoting the Canadian identity. It makes the field very competitive for you; at the same time, you live in a culture that has made encouraging the growth of a national literature part of its policies and Canadian writers have been very successful internationally, winning Booker nominations and other foreign awards like the Dublin’s Impac prize.

And last but not least, keep going. All writers get rejected. It’s a hazard of the trade, and learning how to roll with rejections is just part of a day’s work.

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How to Write an Effective Cover Letter for Journal Submission

Craft your cover letter for journal submission the right way with our expert tips! Learn how to grab editors’ attention and stand it out.

When it comes to submitting a manuscript for publication in a journal, many authors focus solely on the quality of their research and the clarity of their writing. While these are important factors, it’s easy to overlook the role that a well-crafted cover letter can play in the submission process. A cover letter can be the key to getting your manuscript noticed by the editor and ultimately accepted for publication. In this article, we’ll explore the importance of a cover letter for journal submissions and provide tips for crafting an effective one.

What is a Cover Letter for Journal Submission?

A cover letter for journal submission is a document that accompanies a manuscript when it is submitted for publication in an academic or scientific journal. The purpose of the cover letter is to introduce the author and their work to the editor of the journal and to provide any additional information that may be relevant to the manuscript or the submission process. Furthermore, its purpose is to introduce the manuscript to the editor and provide additional information about the research and its significance. The cover letter should be concise and focused, typically no more than one page.

What Should be Included in the Cover Letter?

A cover letter should include several key elements to effectively introduce your manuscript. It’s important to personalize the letter for the specific journal, use a professional tone, and proofread carefully for errors. To make sure your cover letter is effective, there are several key elements that you should include:

Addressee’s Information and Date of Submission

Your cover letter should start with the date of submission, followed by the name and address of the editor or editorial staff who will be reviewing your manuscript. This information should be current and accurate to ensure your submission is directed to the right person.

Opening Salutation

The opening salutation of your cover letter should be professional and courteous, addressing the editor or editorial staff by name, starting with “Dear…”. Don´t forget to include the title and position of the editor you are addressing.

Purpose Statement and Administrative Information

Your cover letter should have a clear statement of the purpose of your research and the journal to which you are submitting your manuscript. You should also include any administrative information required by the journal, such as the type of manuscript (e.g. original research, review article, case report) and the number of words or pages.

Summary of Main Research Findings and Implications

One of the most important elements of your cover letter is a summary of the main findings and implications of your research. This summary should be concise and focused, highlighting the most important aspects of your research and why it is significant to the field.

Statements or Information Required by the Journal

Many journals require specific statements or information to be included in the cover letter. This may include a statement that the manuscript has not been previously published or is not under consideration for publication elsewhere, or a list of potential conflicts of interest or funding sources that may have influenced the research.

Previous Contact with the Journal

If you have had previous contact with the journal, such as submitting a previous manuscript or attending a conference sponsored by the journal, it is important to mention this in your cover letter. This information can help establish a connection between you and the editor, which may increase the chances of your manuscript being accepted.

Conflict of Interests and Financial Disclosures

It is important to disclose any potential conflicts of interest or financial disclosures that may have influenced the research. This information can help ensure transparency and maintain the integrity of the research.

Your cover letter should include a statement indicating that all authors have read and approved the manuscript and that the work is original and not plagiarized. This information can help establish the credibility of the research and the integrity of the authorship.

Suggested Reviewers

Suggested Reviewers are generally considered a best practice and are often recommended by journals. Providing a list of suggested reviewers can help to ensure that the manuscript is reviewed by individuals who have the appropriate expertise and background to evaluate the work, and can help to speed up the review process by reducing the time needed for the editor to identify potential reviewers. This can help expedite the review process and increase the likelihood of your manuscript being accepted.

Concurrent/Duplicate Submissions

An important consideration when submitting a manuscript for publication is concurrent or duplicate submissions. Concurrent submissions occur when a manuscript is submitted to more than one journal at the same time. Duplicate submissions occur when a manuscript is submitted to the same journal more than once.

In the cover letter, you should clearly state whether the manuscript has been submitted elsewhere or whether it has been previously published. If the manuscript is under consideration elsewhere, you should provide the name of the journal and the date of submission. If the manuscript has been previously published, you should provide the citation for the publication.

Closing Salutation

When closing a cover letter for journal submission, it’s important to maintain a professional and courteous tone. A common closing salutation is “Sincerely,” followed by your name. However, some alternatives that are also appropriate include “Best regards,” “Thank you for your time and consideration,” or “Respectfully.” Whichever salutation you choose, make sure it matches the tone of your letter and conveys your appreciation for the editor’s consideration.

Request to Exclude Reviewers

A request to exclude reviewers is a common feature of a cover letter for journal submission, particularly in cases where the author has concerns about potential conflicts of interest or bias that could affect the review process.

When making a request to exclude reviewers, the author should provide a clear and concise explanation of the reasons for the request and should provide specific details about any potential conflicts of interest or concerns that they may have. It is also important to note that some journals may have specific guidelines or policies regarding requests to exclude reviewers, and authors should familiarize themselves with these guidelines before making a request.

In general, it is recommended that authors provide a minimum of three to five potential reviewers who are not affiliated with the author or their institution, in order to provide a broad range of expertise and perspectives. When making a request to exclude reviewers, it is also important to provide alternative suggestions for potential reviewers who could be considered in their place.

Tips for Writing a Journal Submission Cover Letter

A well-crafted cover letter can help your manuscript stand out and increase your chances of being accepted for publication. Here are some tips for writing an effective journal submission cover letter.

One of the most important tips for writing a journal submission cover letter is to proofread it carefully. Typos, spelling errors, and grammatical mistakes can detract from the professional image you want to project. Make sure to read the letter multiple times and have someone else read it over as well to catch any errors you may have missed.

Keep the Cover Letter Brief

Another important tip is to keep the cover letter brief and to the point. The cover letter should provide a brief introduction of the manuscript and the key findings, as well as any other information that is necessary for the editor to understand the importance and relevance of the manuscript. The letter should be no more than one page in length.

Review Examples of Cover Letters

It can be helpful to review examples of cover letters for journal submissions to get an idea of the style, tone, and content that is appropriate. You can search for examples online or ask colleagues who have submitted manuscripts for publication for their advice. When reviewing examples, pay attention to the language used, the level of detail provided, and the overall organization and structure of the letter. This can help you craft a cover letter that is professional, informative, and effective.

Cover Letter Template for a Journal Article Submission

A cover letter is an important component of manuscript submission for publication in a journal. Using a template can help ensure that your cover letter includes all the necessary information and follows the proper format. Here is a guide to creating a cover letter template for a journal article submission.

The header should include your contact information, including your name, affiliation, and contact details (address, phone number, and email address), the date of submission, and the name and address of the journal.

Opening Paragraph

The opening paragraph should provide a brief introduction to the manuscript and its key findings. This paragraph should also mention the purpose of the manuscript and why it is relevant to the journal’s readership. You may also want to mention any previous correspondence or contact with the journal.

Body Paragraphs

The body of the cover letter should include several paragraphs that provide more detail about the manuscript. This may include a summary of the methods used, key results and findings, and implications for future research. You may also want to mention any notable limitations or challenges encountered during the research process.

It is also important to address any specific requirements or requests from the journal, such as a particular format for tables or figures, or specific information to be included in the manuscript. You should also mention any funding sources or conflicts of interest that may be relevant.

Closing Paragraph

The closing paragraph should reiterate the significance of the manuscript and its contribution to the field. You may also want to mention any potential reviewers for the manuscript or suggest reviewers who would be appropriate. Finally, you should include a polite and professional closing, such as “Sincerely” or “Best regards”, followed by your name and signature.

Common Expressions for Cover Letters

When writing a cover letter for journal submission, it’s important to use appropriate and professional language. Here are some common expressions that can be used in cover letters:

“We are pleased to submit our manuscript…”

“The research reported in this manuscript addresses a significant gap in the literature…”

“We believe this manuscript will be of interest to your readership because…”

“Our findings have important implications for future research in this field.”

“We would like to thank the reviewers and editors for their time and consideration.”

“We look forward to hearing from you regarding the status of our manuscript.”

“Thank you for your time and consideration.”

These expressions can be used to convey important information in a professional and concise manner. When using these expressions, it’s important to tailor them to the specific journal and to make sure they are appropriate for the content of your cover letter.

Journal Submission Tips and Hacks from the Experts

Submitting a journal article can be a challenging and sometimes frustrating process. However, by following some tips and hacks from the experts, you can increase your chances of success. Here are some tips and hacks to help you submit your article to a journal:

Choose the Right Journal

Before submitting your article, make sure you choose the right journal. Consider factors such as the journal’s scope, readership, and impact factor. Make sure your article fits with the journal’s focus and aims.

Read the Guidelines

Read the journal’s submission guidelines carefully and follow them closely. Pay attention to formatting, length, and other requirements. Failure to follow the guidelines could result in your article being rejected without review.

Get Feedback

Before submitting your article, get feedback from colleagues or mentors. Ask them to read your manuscript and provide constructive criticism. This can help you identify potential weaknesses and improve the quality of your article.

Write a Strong Abstract

Your abstract is often the first thing that editors and reviewers will read. Make sure it is clear, concise, and provides a compelling summary of your article. Highlight the key findings and implications of your research.

Use Clear and Concise Language

Use clear and concise language when writing your article. Avoid jargon, technical terms, and complex language that could be difficult for readers to understand. Write in a way that is accessible to a broad audience.

Address Reviewer Comments

If your article is rejected or requires revisions, make sure you carefully address all reviewer comments. Be thorough and professional in your responses. This can increase your chances of acceptance in future rounds of review.

Keep Records

Keep records of all correspondence with the journal, including submission dates, reviewer comments, and decisions. This can help you stay organized and keep track of the progress of your article.

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