Transmit a Contract • Example Letters, Guides and Samples

This letter accompanies a contract that you are sending for signatures or returning with signatures. You will often send drafts of contracts for review or approval with this letter.

How to write this transmittal letter:

  • Identify what you are sending and why you are sending it.
  • Explain what the reader needs to do with the document. If the document is lengthy or in several parts, or if your instructions are complex, carefully itemize the steps.
  • Express appreciation, and state a deadline for returning the contract, if appropriate.

Example Letter #1

Please find enclosed a purchase agreement for the sale of your home. Although it is a standard real estate contract, we should both demonstrate that we understand the terms by initialing each line. I have already initialed each line so your initials need to be added. Also, please sign on the signature line at the bottom to acknowledge your acceptance of the contract terms. Thank you for your cooperation. As you know, the tentative closing date is four weeks away so I'll need the contract back immediately.

Example Letter #2

Enclosed is the first draft of the proposed contract between Doe Corporation and Jane Doe. Please review the entire contract for compliance with state law and make any necessary changes directly to the draft copy. Please return the draft to me by March 19. Thank you for your help.

Example Letter #3

Attached is the second draft of the Jamestown contract with my comments in red. Most of my comments are simple matters of taste; however, paragraphs B(1) and D(2) (A) still have serious problems. Please see if you can address my concerns.

I would like to have the contract executed by Friday, March 29, 2019. It might be helpful to FAX further revisions. Thanks for your help on this.

Write Your Letter Step-by-Step

1 Identify what you are sending and why you are sending it.

Sample Sentences for Step 1

  • Enclosed is the Smith contract which we are now submitting for your review.
  • Attached to this cover letter is a draft of the contract for your review and comments.
  • Enclosed is your signed copy of the final contract.
  • Attached is a revised version of the contract, modified according to our discussions on August 23, 2018, and now ready for final signatures.
  • Enclosed is your Doe Mutual Title insurance policy #12345, covering the property located at 1600 Main Street in Springfield, Kansas, 12345.

Sample Phrases for Step 1

  • attached is a draft copy
  • contract we are submitting
  • contract to be reviewed
  • copies that need your signature
  • enclosed you will find
  • for your approval
  • for your review
  • review and comment
  • revised version of the contract
  • the copy I agreed to send
  • the attached copy of the contract
  • to approve the enclosed contract

2 Explain what the reader needs to do with the document. If the document is lengthy or in several parts, or if your instructions are complex, carefully itemize the steps.

Sample Sentences for Step 2

  • The contract is in three parts. Each part needs to be signed in the signature block at the end, and each page needs to be initialed at the bottom.
  • This is a draft document only. Please redline this copy and make any changes or corrections that you feel are necessary.
  • If you agree to the contract as presently worded, including the revisions and modifications inserted yesterday, please sign the instrument, notarize the signatures, and return it to our office by certified mail.
  • Keep this insurance policy in a safe place with your other important papers.
  • Please review the lease agreement carefully, and if it is satisfactory, sign in the signature block at the end of each of the two copies. You may take possession as soon as I have my copy in hand, along with the security deposit.

Sample Phrases for Step 2

  • accept the report as accurate
  • contract in its present form
  • draft document
  • have your signature notarized
  • if you agree with
  • if it is satisfactory
  • initial each page
  • make a copy if needed
  • make the necessary changes
  • meet with your approval
  • needs corrections
  • parts one (1) and two (2) must be
  • redline this copy
  • return it to our office by Friday
  • review and return
  • sign where indicated
  • sign on the specified line
  • signed copy of the final contract

3 Express appreciation, and state a deadline for returning the contract, if appropriate.

Sample Sentences for Step 3

  • We are very happy with the progress of the negotiations and the wording of the contract as it now stands. We would like to finalize these arrangements as soon as possible. We hope you can return the draft by Friday, July 23, 2019.
  • To finalize the sale, please return the document to us by certified mail within three working days.
  • It has been good working with you. If we can do business again, please let me know.
  • It has been a pleasure working with you. If you have any questions or further real estate needs, please let me know.
  • Thanks again for thinking of Doe Associates for your management consulting needs. We are ready to go to work as soon as you return the contract.

Sample Phrases for Step 3

  • any further needs
  • appreciate your business
  • as soon as you have finished reviewing
  • as it now stands
  • by the end of this week
  • by certified mail
  • finalize these arrangements
  • finalize the sale
  • if you have any questions
  • make a copy for your records
  • please return the signed contract
  • pleasure working with you
  • return the original
  • signature verifying
  • stamp of approval
  • thank you for your cooperation
  • when you have looked over the material
  • will get to work as soon as

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Cover Letter for Sending Documents

Sample covering letter for submission of documents to banks, tax, revenue, registration etc. Sample cover letter for attached documents to university. Sample cover letter for sending attached documents by courier, or by hand to clients, companies, employee, students, and parents etc.

Cover Letter format to Send Documents

Dear manager,

I am writing to you because I am sending you some important documents, and because they are important they require a cover letter. The documents that I am sending you are related to getting started in the new company that you have started. The documents will help move things smoothly, and if anyone questions why who, or what then they will help.

The documents that are attached are the company contract with all signatures, council permission papers, all photo graphical identifications for all people involved such as passports, and driving licenses. I hope that you will keep them safe, and they will help you with what you need to do.

Yours sincerely,

Mr. Francis Walcott

Sample Cover Letter for Attached Documents

Alan Taylor House 1, Street 1, Manchester

This is with reference to your request for No Objection Certificate (NOC) dated 18 January, XXXX. We are pleased to inform you that nothing had come to our attention that causes us to belief that we are under constraint to issue NOC to your good self for your job purposes.

We are enclosing herewith NOC for your ready reference. In case of further query, please feel free to contact us. We hope that this would serve to your entire satisfaction. Thanking you, and with profound regards.

Very truly yours,

Simon Head Student Affairs Department

To majesty’s passport office,

I am writing this letter as a cover letter for me sending some very important documents by post. I am sending these documents to help support my application for my passport. You will find inside one months’ worth of bank statements with the proof of my financial status, and proof of address. Also inside you will find my original birth certificate, and national insurance number.

I do hope that this will be enough supporting documents to get me my passport. And if you need anything more please inform me as soon as possible so that I can send it out as well fast.

Mr. Jason Taylor

Dear Mr. Ahmed,

I am submitting herewith the following documents as asked by your company.

I am sending these documents for further progress in the fulfillment of the formalities required for the joining your company . All the documents asked by the company are attached along with this letter. You can let me know regarding any other formalities concerning the matter.

Your consideration of my application is clearly appreciated. Thanking you for your time.

Mahnoor Imran

Covering Letter for Documents Enclosed

Mr. Ijaz Farooq Meezan Bank Ltd Meezan House, C-25, Estate Avenue, S.I.T.E, Karachi

Dear Mr. Farooq Sahib,

As per our telephonic conversation, please find the enclosed copy of letter sent from our Welfare Organization for sponsorship of needy students. We will thank you for your support toward this noble cause.

Warm Regards,

Mahmood Ahmad

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  • Cover Letter Templates for Sending Documents

These examples show how a cover letter can be used when sending important documents for various purposes, such as applying for a job, admission to a university, legal cases, or scholarships. A cover letter helps to introduce and explain the purpose of the attached documents, as well as provide additional information and express gratitude for the recipient's time and consideration. A well-written cover letter can enhance the overall impression of the sender and increase the likelihood of a positive response.

Here are four examples of a cover letter for sending documents:

Cover Letter for Sending Documents to a University:

Dear Sir/Madam,

I am writing to send my documents for admission to the Bachelor's program in Computer Science at XYZ University. Please find attached my transcripts, recommendation letters, and statement of purpose.

I would be grateful if you could let me know the next steps in the admission process. If you require any additional information, please do not hesitate to contact me.

Thank you for your time and consideration.

[Your Name]

Cover Letter for Sending Documents to a Company:

Dear [Hiring Manager],

I am writing to apply for the position of Marketing Manager at ABC Company. Please find attached my resume, cover letter, and references.

I believe my skills and experience are a good fit for this role, and I am excited about the opportunity to contribute to your team. If you require any additional information, please do not hesitate to contact me.

Cover Letter for Sending Documents for Legal Purposes:

I am writing to send the required documents for my legal case with [Case Number]. Please find attached the requested documents, including my identification card, medical records, and police reports.

If you require any additional information or documents, please let me know. I appreciate your time and effort in this matter.

Cover Letter for Sending Documents for a Scholarship:

Dear Scholarship Committee,

I am writing to apply for the [Scholarship Name] Scholarship. Please find attached my transcripts, recommendation letters, and essay.

I am passionate about pursuing higher education in [Field of Study], and this scholarship would greatly assist me in achieving my academic goals. If you require any additional information or documents, please do not hesitate to contact me.

We are delighted to extend our professional proofreading and writing services to cater to all your business and professional requirements, absolutely free of charge at . Should you need any email, letter, or application templates, please do not hesitate to reach out to us at Kindly leave a comment stating your request, and we will ensure to provide the necessary template at the earliest.

Posts in this Series

  • Request Letter For Stationery Items
  • Request Letter to Refund Payment
  • Sample Request Letter for Supply of Goods

How to Write a Proposal Cover Letter: Examples + Free Template

Posted by: Cinthya Soto

Proposal cover letters are brief overviews that introduce the more in-depth content of a proposal. Cover letters are normally the first page of a proposal, making them the first impression you will give and your first opportunity to convince the reader to work with you. These letters directly communicate with the client and set the stage for the following proposal details.

If your proposal cover letter is not convincing enough, the reader might not read your entire proposal and choose a competitor. That’s why understanding the do’s and don’ts of proposal cover letter writing is crucial. 

In this blog, we’ll teach you how to structure and write a proposal cover letter, what makes a good and a bad proposal, and we even provide a free downloadable template for your firm to use. 

What Is a Proposal Cover Letter? 

A proposal cover letter is a letter that accompanies an RFP response or bid submission. Its primary purpose is to introduce the proposal, explain its relevance to the recipient, and persuade the reader of the value and credibility of what’s being offered. It sets the tone for the entire proposal, so make sure it’s well-crafted. 

The cover letter needs to be persuasive and blow your prospect away because it provides a first impression. Since it’s often the first thing the recipient will see, it plays a key role in the recipient’s decision to even consider reading the full proposal. 

The cover letter is frequently the initial opportunity for your proposal to align with the reader’s objectives. While it goes on top of the proposal, it shouldn’t be confused with an executive summary that outlines the main highlights of your proposal. 

Why Your Proposal Cover Letter Matters 

Your proposal cover letter is made up of the most important paragraphs you’ll ever write because it’s the section everyone will read. That’s why it’s essential to nail it, or you stand the chance of losing the project. A cover letter helps busy clients decide if they’re interested in reading the complete proposal. Therefore, having a winning proposal cover letter is equally important as the actual proposal. 

The proposal cover letter gives you a chance to leave clients with a memorable first impression. While proposals lean towards factual information, cover letters offer a more personal touch. Establishing an emotional connection from the beginning significantly increases the likelihood of the reader engaging with your entire proposal. 

What Should Be on a Proposal Cover Letter? 

Though the specifics of your proposal may vary based on the nature of your offer and your sector, the proposal cover letter should consistently stick to the following structure: 

Contact Information 

It’s essential to include your contact details, including your name, email, and phone number, as well as your organization’s information such as its name, email, phone number, website, and even its social media handles. For bonus points, include the link to your LinkedIn profile in the heading too so the reader can get a deeper understanding of who you are. 

Make these details easy to find by placing them at the top or bottom of the cover letter, ensuring they’re in a bold and easy-to-read font so potential clients have no problem finding them. Using the company’s letterhead for the letter not only ensures the inclusion of this information but also gives a professional touch. 


This is your chance to introduce your company and what you do. It’s your first opportunity to make a positive impression and establish a connection with the reader. 

Begin with a concise statement about your company. This could be your mission statement, a brief history, or an overview of what makes your organization unique. This is your chance to highlight areas where your company excels, which helps you establish credibility. 

Additionally, highlight your primary areas of specialization or the main services/products you offer. This will give the reader a clear understanding of your role and what you do. 


Often, decision-makers are drowned in proposals, and they might not have the time or patience to go through every detail initially. A concise summary ensures that they can quickly understand your proposal’s primary objectives and value.

You should provide details about your value propositions at a high level and connect how they meet your client’s requirements. By summarizing how your proposal addresses the client’s specific challenges or needs, you can instantly resonate with them, emphasizing that your solution is tailored to their situation.


Continuing to the offer, this is where you should further explain how you can provide a personalized solution. Clarify to the client the unique value your solution brings to solve their problem. 

Having captured your potential client’s interest, you now have to focus on keeping it. Achieve this by highlighting the clear benefits that directly compellingly address their challenges, making it easy to understand. 

While you’ll be mentioning how your work will benefit the prospect, you should also explain what they will win from choosing to work with you. 

Here are some tips on how you can accomplish this: 

  • Select the three to five primary attributes of your solution 
  • Explain their advantages for your client in a concise statement 
  • Be straightforward– This is what we provide. This is how it solves your issue 


In situations where multiple firms submit proposals, having strong and relevant references can set you apart from competitors. It offers an added layer of reassurance to prospective clients about your experience and competence. Essentially, relevant references help the client understand why they should choose you over others. 

References also show the prospective client or partner that others have trusted you and that you’ve delivered results. By showcasing references from satisfied clients or partners, you demonstrate that you have been trusted in the past, which can solve any insecurity or concerns the potential client might have. 


Visuals aren’t a must for proposal cover letters. However, they can enhance its impact by emphasizing crucial information. If you have a designer on your team, you can incorporate graphics that highlight the key points of the letter. 

Some examples of what this might look like: 

  • Highlighting a customer satisfaction quote in a different font to make it stand out 
  • Using callout boxes to draw attention to your key value propositions (especially helpful for busy teams skimming the page) 
  • Using the company letterhead
  • Including the signature from a senior person at your company 


Similar to introductions, many cover letters tend to focus more on the body content than the concluding paragraph. However, ending on a powerful note is as crucial as creating a compelling start. It’s recommended to conclude your cover letter by highlighting a significant benefit and the value your project will offer to the company. 

Additionally, when wrapping up your proposal cover letter, always encourage them to continue by reading the complete proposal.

How to Write a Proposal Cover Letter 

Now that you know the structure to follow on the proposal cover letter, it’s time to go into the details of how to write a proposal letter. 

Powerful First Sentence 

Starting with a powerful opening sentence can grab the reader’s attention immediately, encourage them to continue reading, and make your proposal stand out among the endless others they may have received. It’s beneficial to use impactful verbs and straightforward wording to ensure your initial sentence remains engaging and brief.  

Demonstrate You Understand the Problem 

In any proposal, it’s essential to demonstrate to your client that you understand the problem they’re facing. Highlight their goals and the reasons behind your collaboration. Present the company’s challenges in an easily comprehensible manner. Dedicate a section to focus on the company’s concerns, and later in the cover letter, you can introduce the proposed solutions. 

Offer to Discuss the Proposal Further 

Before ending your cover letter, you should stress your readiness to dive deeper into the proposal and address any questions or concerns the reader might have. Additionally, this serves as a chance for you to propose a face-to-face meeting with the potential client to further increase your chances of landing the project. 

Thank the Issuer for the Opportunity 

In the cover letter, you have the opportunity to express gratitude to the proposal’s recipients. Recognizing their participation in the process and expressing appreciation for the opportunity not only demonstrates courtesy but also signals to all reviewers that you’ve closely read the RFP guidelines. 

Persuasive Closing

After completing the structure and details of your proposal cover letter, end with a persuasive closing demonstrating your understanding of the next steps. Clients want to understand how you’ll assist them in achieving their objectives and the next steps for moving forward. This demonstrates to them that you can simplify the process by detailing the necessary steps to advance. 

As mentioned earlier, you’ll want to encourage the reader to read the entire proposal. However, you should also mention the opportunity to discuss the proposal further. Some examples of what this might look like include: 

  • “We look forward to the opportunity to discuss our proposal further.” 
  • “Once you’ve had an opportunity to review our proposal, please don’t hesitate to reach out and follow up with any questions.” 
  • “Our team will be following up in a week for an update and see if there are any additional ways we can support your team. “


Don’t forget to include a signature! But who signs it? Who signs the proposal cover letter varies based on different factors. The person who has the relationship with the client is in charge of the strategy, and probably carried out the research leading to the proposal is typically the one that should sign the proposal cover letter. 

However, it’s recommended that you have the proposal cover letter signed by the individual with the highest authorization level, ideally someone the client knows. 

Otherwise, you should consider having the executive director of your organization sign the cover letter and include their contact details for professionalism. People to consider for signing the proposal cover letter include: 

  • Executive director 
  • Account manager  
  • Executive of executives 
  • CEO (a strategy used by small firms or when the RFP represents a large portion of a responder’s annual revenue) 
  • Someone with a senior title 

What Makes a Good Proposal Cover Letter?

So, now we know how to structure a proposal cover letter and how to write one, but how can we make it stand out? Here are some tips you should follow to craft a good proposal cover letter. 

Capture Reader’s Attention Early 

Within the framework of a proposal, the first paragraph is the best chance you have to catch your reader’s interest. This means the introduction is one of the most essential parts of your proposal cover letter. It’s crucial to catch the reader’s attention immediately, so think of an engaging way to introduce yourself and your company. You can do this by finding a way to relate to them or showing that you understand their needs. 

Mirror Clients’ Words and Phrases 

When writing a proposal cover letter, it’s essential to align your language with the client’s terminology to show that you understand their needs. Failing to do so might not only display a lack of alignment and agreement. 

Prioritize the Prospect 

A common mistake is making a proposal letter about yourself. Clients aren’t focused on your achievements or your professional journey. They want to understand how you’ll assist them in reaching their objectives. Therefore, the cover letter should focus on how you plan to help the client in reaching their objectives.

If you do want to mention special company achievements, make sure they are relevant to your client’s objectives and provide value. 

Get Straight to the Point

Keep it simple. Be clear and avoid any uncertainty. Being unclear can break trust quickly. So, gather all your information before writing, so you don’t sound unsure. Make sure what you write is accurate. You’re the expert. Write confidently and avoid wasting your client’s (or your) time by putting unnecessary information in your proposal cover letter. The goal is to have clients read to the conclusion and sign. 

Stand Out From the Competition

The proposal cover letter shows that you understand the client’s worries. It helps you be different from others and encourages clients to read your entire proposal. After reading the cover letter, they can then look at the more detailed parts.

Moreover, the proposal cover letter is your first chance to highlight your value proposition and what makes your offer unique compared to others. For the cover letter, you should focus on how you can distinguish yourself from competitors.  You don’t want to “sound” the same as the competition. 

RFP Cover Letter Mistakes to Avoid 

Now that we’ve seen what makes a cover letter good, let’s take a look at what makes a cover letter bad. Here are the proposal cover letter mistakes to avoid. 

Repeating the Executive Summary 

Avoid repeating content from the executive summary within your proposal cover letter. Each document — the executive summary, proposal, and cover letter — should be separate. Repetitive information can damage the impact of your message and possibly bore or discourage the reader. 

Not Utilizing the Right Software 

When creating RFP responses, you need to manage digital assets while keeping everything accurate and up to date. With the right software, like a DAM system , you can store and manage all your project images, videos, and other media in one place. This makes it easy to find and incorporate the most relevant and impressive visuals into your RFP to make it more compelling.

With a DAM, you can quickly search, access, and integrate assets from the software directly into your RFP documents. This means that with the right DAM integrations for your industry, you can create documents in seconds with pre-designed templates. 

Additionally, a DAM helps ensure that all images and media used are in line with your brand guidelines and accessed by the right people. 

TIP: Want to know more ways a digital asset management (DAM) system can help you create RFP responses and win more clients? Read our Ultimate DAM Guide now. 

Not Reading the RFP Multiple Times

Overlooking details is the first challenge in the RFP response process. The data presented by the client within the RFP serves to guide and inform your proposal. Hence, it’s crucial to carefully review the RFP multiple times to ensure all essential elements are seen and there is no critical information missing. 

Moreover, if you don’t follow the client’s RFP guidelines, they’ll most likely ignore your response, and all your effort will be lost to those who did thoroughly read the RFP.

Not Understanding the Client’s Needs 

This might seem like a general mistake, but it’s a big one. If you don’t understand what the client wants, your whole response won’t matter. For this reason, you need to read the RFP carefully to know what the client looking for. Don’t send a proposal that’s missing details or doesn’t match what they need. 

Making the Length Too Long 

Your cover letter should always be one page unless you’re dealing with a long proposal of 100+ pages. If you do end up with a longer cover letter, it might be because you are including too much detail. Instead of describing every detail of your proposal (save that for the executive summary), focus on the top three aspects that will catch the reader’s attention. This will leave the reader wanting to know more, encouraging them to read the entire proposal.  

Proposal Cover Letter Examples 

It’s time to take a look at good proposal cover letter examples to help you further understand what is expected. 

Construction Proposal Letter Example 

Here is a construction RFP response cover letter example that works: 

Sample construction proposal letter

Source: Examples   

Architecture RFP Cover Page Example

Here is an architecture RFP cover page example that works: 

Sample architecture rfp cover page

Source: Utley Strategies 

Engineering Cover Letter for a Proposal 

Here is an engineering cover letter example that works: 

Sample engineering cover letter for a proposal

Free Cover Letter for Proposal Template 

Below, you can download a FREE proposal cover letter template made for the AEC industry from OpenAsset partner and proposal writing guru, Rachelle Ray. Just enter your name and email for immediate access.

AEC Cover Letter Template

Responding to an RFP? The downloadable RFP cover letter sample has the structure you need for a proposal cover letter that wins more clients. 

How to Create Quality Proposal Cover Letters Every Time 

Creating quality proposal cover letters every time isn’t an easy task. However, as the #1 DAM for AEC and Real Estate, OpenAsset can help you find, share, and use the digital assets you need to create high-quality AEC proposals quickly and easily. 

With dozens of integrations and useful features, OpenAsset makes it easy to share and manage the heavy amounts of digital assets needed to create winning proposals . 

Get your free downloadable proposal cover letter template today. And if you’d like to learn more about our DAM technology, you can reach out to one of our digital asset experts today to schedule a demo . 

Get OpenAsset DAM Insights

cover letter for sending agreement

How to Create Winning Proposals

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Service Letter Agreement: How To Draft It Right!

As a small business owner experienced in crafting diverse service letter agreements, I’ve gained insights into legal nuances, client expectations, and communication strategies. In this article, I’ll share my knowledge and offer a detailed guide to creating effective service letter agreements.

Key Takeaways

  • Understanding the Basics: A service letter agreement outlines the terms of a service between two parties.
  • Personal Experience: As a small business owner, I’ve written various types of service agreements, learning valuable lessons along the way.
  • Step-by-Step Guide: Follow a clear, structured approach to creating your service agreement.
  • Importance of Clarity and Compliance: Ensure the agreement is clear, concise, and legally compliant.
  • Customizable Template Included: A basic template is provided to adapt to your specific needs.

What is a Service Letter Agreement?

A service letter agreement is a formal document that outlines the terms and conditions of a service provided by one party to another. It’s a binding contract that specifies the scope of services, payment terms, timelines, and other essential clauses.

My Journey with Service Letter Agreements

When I started my business, I quickly learned the importance of having clear and concise service agreements. It wasn’t just about protecting my interests; it was also about setting the right expectations with clients.

From drafting agreements for consulting services to creating contracts for freelance projects, each document was tailored to fit the specific scenario.

Essential Elements of a Service Letter Agreement

  • Parties Involved: Clearly identify the service provider and the client.
  • Scope of Services: Detail what services will be provided.
  • Payment Terms: Outline pricing, payment schedules, and conditions.
  • Duration: Specify the start date and the period of the agreement.
  • Termination Clause: Define how either party can terminate the agreement.
  • Confidentiality: Address the handling of confidential information.
  • Dispute Resolution: Outline the process for resolving disputes.

Step-by-Step Guide to Writing a Service Letter Agreement

Step 1: Identify the Parties Start by clearly defining who is involved in the agreement. This includes legal names and contact information.

Step 2: Define the Scope of Services Detail exactly what services will be provided. Be as specific as possible to avoid misunderstandings.

Step 3: Set Payment Terms Outline how much, when, and how payments will be made. Include any conditions related to payment.

Step 4: Agree on Duration Specify the start date and how long the agreement will be in effect.

Step 5: Include a Termination Clause Clarify how either party can exit the agreement, including notice periods and any penalties.

Step 6: Address Confidentiality Ensure there’s a clause about how confidential information is handled.

Step 7: Outline Dispute Resolution Detail how disputes will be resolved, whether through mediation, arbitration, or legal action.

Step 8: Review and Sign Both parties should review the agreement for accuracy and completeness before signing.

Real-Life Example

In one instance, I drafted a service agreement for a marketing consultant. The challenge was to clearly define the scope of work, which included social media management, content creation, and ad campaigns.

By being specific about the services and expectations, we avoided confusion and set a solid foundation for a successful working relationship.

Writing a service letter agreement is essential for clarity, legal protection, and successful business relationships. By following these steps and leveraging my personal experiences, you can create effective service agreements for your business needs.

[Your Company Name] [Your Company Address] [City, State, Zip]

[Client’s Name] [Client’s Company Name] [Client’s Address] [City, State, Zip]

Dear [Client’s Name],

Subject: Service Agreement

This Service Agreement (“Agreement”) is made effective as of [Date], by and between [Your Company Name] (“Service Provider”), and [Client’s Company Name] (“Client”).

  • Scope of Services: The Service Provider agrees to perform the following services: [Detailed description of services, including any specific deliverables, milestones, or objectives].
  • Payment Terms: The Client agrees to pay the Service Provider [amount in dollars] as compensation for the services. Payment will be made in the following manner: [Payment schedule, methods, and any conditions or late fees].
  • Duration: This Agreement will begin on [Start Date] and will remain in full force and effect until [End Date or conditions for completion of services], unless terminated earlier as provided herein.
  • Termination: Either party may terminate this Agreement upon [number of days] days written notice to the other party. In the event of early termination, [terms of termination, including any compensation or penalties].
  • Confidentiality: The Service Provider will not disclose any information obtained in the course of providing the services to third parties without the prior consent of the Client, except as may be required by law.
  • Independent Contractor: It is understood that the Service Provider is an independent contractor and not an employee of the Client.
  • Dispute Resolution: Any disputes arising under or in connection with this Agreement shall be resolved through [mediation/arbitration/litigation] in [Location].
  • Governing Law: This Agreement shall be governed by and construed in accordance with the laws of [State/Country].
  • Entire Agreement: This document reflects the entire agreement between the parties and supersedes all prior oral and written agreements.

Please sign and return the enclosed copy of this letter to indicate your acceptance of these terms.

[Your Name] [Your Title] [Your Company Name]

[Client’s Name] [Date]

I, [Client’s Name], on behalf of [Client’s Company Name], hereby acknowledge and agree to the terms and conditions outlined in this Service Agreement.

Signature: ___________________________

Please note that it’s crucial to have any legal document, especially one as important as a service agreement, reviewed by a legal professional to ensure it meets your specific requirements and complies with applicable laws.

I’d love to hear your experiences and tips on writing service letters. Please share your thoughts in the comments below!

Frequently Asked Questions (FAQs)

A professional and inviting office setting with a person sitting at a desk, writing a letter

Q: What Is a Service Letter Agreement?

Answer: A Service Letter Agreement is a legally binding document that outlines the terms of a service between a provider and a client. In my experience, it’s essential for defining the scope of work, payment terms, and other critical details, ensuring both parties are on the same page.

Q: Why Is a Service Letter Agreement Important for Small Businesses?

Answer: From my perspective, a Service Letter Agreement is crucial for small businesses because it provides clarity and legal protection. It helps prevent misunderstandings and disputes with clients by clearly outlining what is expected from each party.

Q: How Detailed Should the Scope of Services Be in the Agreement?

Answer: The scope of services should be as detailed as possible. In my experience, including specific tasks, deadlines, and deliverables helps avoid confusion and sets clear expectations, which is vital for a smooth working relationship.

Q: What Happens if the Terms of the Agreement Are Breached?

Answer: If the terms are breached, the consequences outlined in the agreement come into play. In my business dealings, I’ve learned it’s important to have clear terms for breach scenarios, like termination of the agreement or financial penalties, to protect my business.

Q: Can a Service Letter Agreement Be Modified After Signing?

Answer: Yes, it can be modified, but any changes must be agreed upon by both parties. I always make sure that any amendments are documented and signed by both parties to ensure they are legally binding.

Q: Is a Lawyer Necessary for Drafting a Service Letter Agreement?

Answer: While not always necessary, it’s advisable. In my experience, consulting a lawyer ensures that the agreement is legally sound and covers all necessary aspects, which can save a lot of headaches down the road.

Q: How Long Should a Service Letter Agreement Be Valid?

Answer: The duration depends on the specific needs of the service and agreement. I’ve had agreements that lasted a few weeks and others that extended over several years. It’s important to define a clear start and end date or conditions for the agreement’s validity.

Q: Should Confidentiality Be Included in the Agreement?

Answer: Absolutely. Maintaining confidentiality is crucial in many business transactions. I always include a confidentiality clause to protect both my business information and that of my clients.

Q: Can a Service Letter Agreement Be Terminated Early?

Answer: Yes, it can, but terms for early termination should be specified in the agreement. In my business, I ensure there are clear clauses about how either party can terminate the agreement, including notice periods and any applicable penalties.

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Legal Cover Letter Samples & Examples That Worked in 2024

Julia Gergelova — Resume Writer

Writing a compelling legal cover letter is your ticket to landing an interview in the legal field. Whether you're an experienced attorney or an aspiring paralegal, understanding how to build an attention-grabbing cover letter is just as important as your resume . 

Judge Cover Letter Sample

In this guide, we'll deep-dive into practical tips, share some compelling examples, and teach you the art of creating a standout legal cover letter!

Keep reading and find out more about:

  • Formatting your cover letter
  • Building an effective legal cover letter header
  • Crafting an eye-catching cover letter headline
  • Writing a strong legal cover letter introduction
  • Highlighting your skills and accomplishments
  • Writing a compelling conclusion
  • Avoiding common mistakes in a legal cover letter
  • Average salary and job outlook for legal professionals
  • Job seeking resources for legal professionals

1. How to properly format your legal cover letter

Correct formatting is vital when it comes to leaving a strong first impression. Here's how you can refine your legal cover letter, ensuring it's smooth to read and easy to navigate:

  • Choose a clear layout: Stick to traditional cover letter format. Start with your contact information, the date, the employer's contact details, a formal greeting, the body of the letter, closing, and your signature.
  • Use professional font: Use simple, professional fonts like Times New Roman, Arial, or Calibri. The font size should ideally be 11 or 12 points.
  • Margins and spacing matter: Aim for 1" margin on all sides of your document. Single or 1.15 spacing between lines ensures readability.
  • Get straight to the point: Legal professionals appreciate conciseness. Immediately introduce the purpose of writing the letter in the first paragraph. 
  • Organize your content: Use bullet points or short paragraphs to discuss key accomplishments or qualifications. This will help guide the reader's eye to the most important information.
  • Close with confidence: Summarize why you're the right candidate and express appreciation for consideration in the concluding paragraph. 

Create your cover letter fast with artificial intelligence.

2. how to write a header for your legal cover letter.

The header of your cover letter plays the role of introducing your personal and professional details. It should be crisply formatted, containing accurate, necessary information. 

The contents of the header should include:

  • Your full name
  • Your phone number
  • Your professional email address
  • The current date
  • The hiring manager's name and title
  • The law firm's name and address

Understand better with the following examples:

Incorrect legal cover letter header example

Lawyer Tom Phone: 123456789 Email: [email protected]

To: Pearson Specter Litt

Why isn't this correct? This example doesn't reflect the standard professional legal cover letter header. Here's why:

  • The name should be the full name without any titles.
  • The phone number isn't correctly formatted. It is standard to include area code in brackets followed by the rest of the number.
  • The email address isn't professional. Stick to a combination of your name/initials, avoiding nicknames. 
  • The current date and your personal address are missing, both of which are customary inclusions.
  • The hiring manager's name, title, and firm's full address are missing, which are fundamental to a strong, professional header.

Correct legal cover letter header example

Thomas Brennan (123) 456-7890 [email protected] March 3, 2023

To: Mr. Jonathan Adams Hiring Manager Pearson Specter Litt 456 Barrister Blvd, New York, NY 10012

What makes this correct?

  • The full name is used and it's professional. 
  • The phone number is correctly formatted.
  • The email address is professional and easily identifiable. 
  • The date is specific and current. 
  • The hiring manager is respectfully addressed. 
  • Law firm's complete address is mentioned.

By following these tips, you ensure your header is professional, making it easier for the hiring manager to contact you.

3. How to craft an eye-catching legal cover letter headline

Your cover letter's headline is essentially your first impression, making it key in capturing the hiring manager's attention . A powerful headline is concise, targeted, and indicates the value you bring to the role.

Incorrect legal cover letter headline examples

  • Looking for Legal Position
  • Law Graduate Seeking Job

Why are they weak?

  • They're vague and generic. 
  • The headlines don't convey any specific value or differentiate the candidate from others. 

Strong legal cover letter headline examples

  • Results-Oriented Attorney with 10+ Years in Corporate Law
  • Harvard Law Grad Specializing in Environmental Legislation

What makes them strong?

  • They're specific and tell the hiring manager immediately what the candidate offers.
  • They use targeted language that portrays a strong, professional image.
  • They highlight impressive achievements or unique specialization areas. 

Remember that your headline works similar to a captivating tagline representing your professional identity. Invest thought into crafting it. Showcase your unique strengths and features boldly.

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4. How to personalize the greeting on your legal cover letter

Addressing your cover letter properly is a crucial step that shouldn't be overlooked. It shows respect, professionalism, and that you've done your homework. 

Customizing the greeting specifically for the hiring manager takes your game up a notch. Ideally, you can find their name on the job posting or on the company's website . If not, LinkedIn and the firm’s official website are other good places to look for it.

Personalized cover letter greeting examples

  • Dear Mr. Adams,
  • Dear Mr. Michael Adams,
  • Dear Hiring Manager Micheal Adams,

When the hiring manager's name is unknown , it's best to use a generalized professional greeting. Avoid using "To whom it may concern," as it's overly formal and outdated. Here's how to better address your cover letter:

Generalized professional greeting examples

  • Dear Hiring Manager, — This is a safe and universally acceptable option. It's appropriate for any circumstances.
  • Hello Legal Team, or Dear [Lawfirm's Name] Team, — These are great options when you want to address the whole team. It signifies that you see yourself fitting in with the group.
  • Dear [Lawfirm's Name] Recruiter, — Use this option if you know that your cover letter will be read by a recruiter or if the job posting was shared by a recruiter.

Remember, every detail counts. Tailoring your greeting demonstrates initiative and respect, and these small touches could give you a competitive edge over other candidates.

5. How to craft a strong introduction for your legal cover letter

The introduction of your cover letter sets the tone for the rest of the document. It should capture interest, radiate enthusiasm, and briefly highlight professional achievements or academic acumen. 

Include why you're applying for the specific position, and if applicable, leverage a mutual connection to further enhance your credibility.

Incorrect legal cover letter introduction

I came across your job posting and thought I should apply, given my background in law.

Why is this not effective?

  • It lacks enthusiasm and appears insincere.
  • It fails to share any relevant experiences or qualifications.
  • It doesn't articulate why you're interested in the role.

Correct introduction for an experienced attorney

As an accomplished attorney with over 12 years of experience in corporate law, and a track record of securing favorable outcomes in over 85% of my cases, I am excited by the opportunity to bring my skills and expertise to ABC Law Firm's legal team.

What makes this good?

  • It shows the candidate's experience upfront.
  • It reveals a specific achievement that stands out.
  • It expresses interest in the job posting.

Just out of law school and ready to conquer the legal world? Now, let's see how a hard-hitting introduction for a recent law graduate should look like:

Correct introduction for a recent law graduate

With a Juris Doctor degree from XYZ University and an internship experience at a reputable law firm, I am keen to apply for the Associate Attorney position at ABC Law Firm. My academic achievements and hands-on experience in handling various legal cases make me a strong candidate for this role.

What sets this apart?

  • It highlights relevant academic achievement and professional experience.
  • It expresses an eagerness for the specific job role.
  • It forwards the prospect's suitability for the role.

In crafting your cover letter's opening, be bold and specific. Highlight the best parts of your career or educational background and make them intrigued to keep reading.

legal cover letter opening examples

6. How to highlight your skills and accomplishments in a legal cover letter

The body of your cover letter is essentially your stage, it's where you impress the audience with your star qualities. In a neat and structured format, it should showcase your top skills , key achievements , and explain how these align with the requirements of the job role. 

To effectively spotlight your legal skills and achievements:

  • Use bullet points or short paragraphs for clarity and brevity.
  • Quantify your achievements if possible. Legal professionals appreciate hard data. 
  • Tailor your skills to match those requested in the job description.

Top legal skills that you might highlight in a legal cover letter

  • Detail-oriented
  • Strong research skills
  • Excellent communicator
  • High moral integrity
  • Proficient in legal software 

These are just a few examples of the key skills you might want to highlight when applying for a legal role. Remember, it’s not just about listing your skills, but demonstrating how they have made a tangible impact in your career or studies.

Cover letter body paragraph example for experienced legal professionals

My successes in the legal field have been thanks to my combination of skills and experience. For example:

  • I saved my previous firm a substantial $2M through effective negotiation strategies.
  • I implemented new legal software, reducing the research time by 30%, increasing productivity within the team.
  • My rigorous attention to details was upheld in over 250 cases, where I found critical information that swayed the case in our favor.

If you're just starting your legal career , focus on transferable skills , academic achievements , or relevant internships . Perhaps you led a successful group project in your law course, or you have honed your researching abilities during your internship. Make these the highlight of your letter.

Cover letter body paragraph example for fresh graduates

Despite my lack of professional experience, my training and academia have equipped me with a robust skill set:

  • My detail-oriented approach was recognized during my internship at XYZ law firm where I examined a complex 200-page contractual document and unearthed crucial irregularities.
  • As a graduate, I managed a successful law project that involved research into data privacy, displaying my ability to handle intricate details and understand complex legal terminologies.

Remember, writing a cover letter is about promoting yourself without sounding boastful. The goal is to show the reader why you're the best fit for the job. So shine a large spotlight on your skills, qualifications, and experiences that align with the requirements of the job.

Estate Manager Cover Letter Example

7. How to write a strong legal cover letter conclusion

The conclusion of your legal cover letter is equally as important as the introduction. This is your closing argument and final chance to emphasize your interest in the position, and how you can be an asset to the company. 

Your conclusion should include:

  • A reiteration of your interest in the role
  • When and how you can best be reached, and an expectation of hearing from them
  • A commitment to follow-up within a certain time frame
  • A formal sign-off

Here's an example of an effective conclusion for a legal cover letter

I am genuinely excited about the prospect of bringing my unique blend of skills and experience to your esteemed legal team. I am confident that my expertise in corporate law will be beneficial to XYZ Law Firm. I can be reached at any time via phone or email, and I am looking forward to your feedback by the end of this month, at the latest. In case I have not heard from you by then, I will take the initiative to follow up to ensure my application has been received. Thank you for taking time to consider my application.

[Your Name]

Remember, a persuasive conclusion leaves a lasting good impression, and that's exactly what you're aiming for. Wrap it up professionally, confidently, and courteously.

cover letter conclusion tips

8. How to avoid common mistakes in a legal cover letter

Despite your best intentions, easy-to-make mistakes can creep into your legal cover letter, potentially jeopardizing your chances of landing the job. Here are some common pitfalls to avoid :

  • Lack of specificity: Saying you're a "hard-working legal professional" is good, but not enough. Highlight specific skills and experiences related to the job.
  • Typos and Grammar Errors: These can cast doubt on your attention to detail. Always proofread your cover letter, if possible, have someone else review it too.
  • Being too lengthy: Employers don't have time for prolonged narratives. Stick to a single page, highlighting your key skills and experiences. Scrutinize each sentence — if it doesn't clearly add value, consider revising or removing it.
  • Repeating your resume: Your cover letter should complement, not duplicate your resume. It's an opportunity to present your skills and experiences in a narrative format that connects them to the needs of the job.
  • Addressing it to the wrong person: Failing to address the correct person can send your application straight to the trash. Always double-check the recipient’s name and title. If it isn't mentioned in the job ad, consider calling the company to ask or do an online research.

By circumventing these common errors, you enhance the potential of your application, making it more compelling and professional.

9. Average salary and outlook for lawyers

Choosing a career in law comes with impressive financial prospects. According to the most recent data from the Bureau of Labor Statistics , the average yearly salary for lawyers as of May 2022 was a handsome $135,740 . This salary can of course vary depending on your specialization, location, and level of experience.

But it's not just about the money — the job outlook for lawyers is also promising. Employment of lawyers is set to grow 8 percent from 2022 to 2032 . This growth rate surpasses the average for all other occupations, making the legal field a viable and attractive career path.

Digging deeper, the data reveals an anticipated average of 39,100 openings for lawyers each year over the next decade.

With its attractive salary and robust employment outlook, pursuing a career as a lawyer could lead to a bright and prosperous future.

lawyers salary and job outlook

10. Job seeking resources for legal professionals

Navigating the job market can be challenging, and having the right resources at your disposal can make a significant difference. Whether you're a student considering a career in law or an experienced lawyer seeking a new opportunity, the following resources can be invaluable: 

  • Legal job boards: Websites like or compile countless job listings in the legal field, making it easy to find opportunities that align with your interests and qualifications.
  • Networking: Connect with other legal professionals on LinkedIn and other social media platforms. Moreover, consider joining legal associations and attending industry conferences to meet peers and mentors in the legal profession.
  • Continued education: To advance in the legal field, consider acquiring additional certifications or attending workshops and seminars. Websites like Coursera or Lawline offer a range of online courses and seminars.
  • Legal blogs/news: Keeping up-to-date with the latest industry trends and topics is crucial. Sites like or the ABA Journal provide updated news, articles, and insights on the legal landscape. 
  • Mentorship: Reach out to experienced lawyers who can share their experiences and give you insights into the profession.
  • Career counseling: Many universities and colleges offer career counseling services for their students and alumni. These can help with resume and cover letter writing, interview practice, and job search strategies.
  • Social media engagement: Harness the power of social media. X , for example, is a dynamic platform to engage with legal influencers, partake in industry discussions and stay abreast with the latest industry updates. Following relevant hashtags like #LawJobs or #LegalCareer can open up a treasure trove of information and potential job leads.

Stepping into your legal career or seeking the next big opportunity can be a daunting task. However, using these resources can guide you on the right path, equipping you with the tools and knowledge needed to excel in your legal profession. All it takes is a little direction and a hefty dose of determination. Good luck!

Legal Cover Letter FAQ

Your tone should be professional and confident. Though you're writing a formal legal document, avoid overly complex legal jargon. It's essential to show your personality and passion for the role.

In your cover letter, make it clear why you're interested in the job and willing to relocate. However, focus primarily on your qualifications and why you're the best choice for the role.

If you have significant employment gaps , it may be wise to address them briefly in your cover letter. Be straightforward, focusing on the positive outcomes like any skills or knowledge learned during the gap.

It's always best to customize your cover letter for each job application. Using the same cover letter for different job applications might come across as lazy and could potentially cost you the job.

Only include references if the job advertisement specifically asks for them. Otherwise, wait until the interview. When choosing, find professional contacts who can attest to your skills and qualifications.

Julia Gergelova — Resume Writer

Julia Gergelova

Julia is a professional writer, translator and graphic designer. She holds degrees in translation and interpretation, and has international work experience from a number of different countries in Europe as well as China and Panama. Julia formerly taught academic writing and as a graphic designer contributed to outlets such as  The Business of Business . She has a passion for lifelong learning and good coffee.


  • Law Clerk / Legal Clerk
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Sample Email sending Contract to Client

Companyname, Agreement of Services contract 

Dear Client, 

Thank you for hiring our company to provide valuations services. I am confident that you will be satisfied with the services we offer. Enclosed please find our Agreement for Services.

If this Agreement is acceptable to you, please sign and return to our office via fax. Once we receive the signed Agreement from you, we will expedite your request.

If you have any questions, please contact me at [phone number]. Thank you again for selecting our company.

There are a lot of different ways to write a letter, but it's important to remember that what you say must ultimately be sent with the client's best intentions at heart. This article provides some templates that you can use when sending letters so you can be sure that your intentions are honorable.Sample email sending contract to client letters are important in business, but they can also be intimidating. 

You need to start by drafting up a letter that is friendly and easy for your client to follow. When you have the email template ready, fill in the blanks with information about yourself and what services you offer. Then send it to your client for approval.

What are letters to clients?

Letters to clients are formal documents that are sent to business people, companies, or individuals. You might have a letter template you can use when writing letters to clients. 

One of the most common letter templates is the cover letter. It's typically used when applying for a job or requesting a meeting with a client.Sample email sending contract to client letter can be used by you as a part of your business correspondence with clients so that it contains the information that you want them to have about your company, your core values, and what you are looking for in their firm. 

When writing letters to clients don't make any mistakes or leave out important information. It is not just about the substance of your letter, but also about its style. You should follow some basic rules for writing letters to clients that have been given by professional writers.

In this article we will explore a few examples of well-written letters for different types of clients, and provide tips on how to write one yourself. You can use our sample letter to help you start with your own business communication.

Templates for writing letters to clients

While writing a letter to a client, it is important for you to have a template that you can use to generate the letter. A sample email sending contract to client template can help make sure your letter is consistent and professional. A template will also help you if you need to give instructions on how the client can pay for their order.

Addressing a company's CEO or human resources department

The correct address for a company CEO is the same as the title of their position. For example, if your business is located in New York City, the CEO would be addressed with Mr. 

Letter Templates To Use When Sending Letters to Clients or Ms. Letter Templates To Use When Sending Letters to Clients.

If your business is located in New York City, the CEO would be addressed with Mr. Letter Templates To Use When Sending Letters to Clients or Ms. Letter Templates To Use When Sending Letters to Clients. 

You will also find sample letter templates for other professional purposes such as when requesting a meeting with a client or potential client, asking for an extension on an agreement, and asking for approval of your latest proposal.

A general letter begins with the salutation and ends with your signature. It is appropriate to ask for help as well as thank a person for a favor they have done by including the following phrases at the end of your letter: Here is a sample basic letter request that you can modify depending on your needs or what you are requesting from the other party. The greeting, salutation, and closing are standard to all letters.Asking for Help in Writing Letters The most important element of any professional sample email sending contract to client letter is the salutation.

It has a standard format which includes: The order of the opening paragraph, body paragraph and closing paragraph of your sample letter is also important.

It is important to include a specific greeting in your letter as it will make it appear genuine if you include a greeting that goes well with the business name or company you are writing to.In this Email Sample Letter email, we have given you the example of requesting financing from your boss or company. 

Launching a new business

When starting a new business there are many factors that you need to consider, including the legal and financial ramifications of your new venture. But it's important to remember that one of the most important aspects of launching a new business is having some form of correspondence with your clients so that you can stay in touch with them throughout the course of their relationship with your company.

Announcing a new product

Asking for the client's feedback on a new product is an important way to make sure your company is always improving. Sending a template letter helps ensure that the client's answers are sent quickly and accurately.

Proposing services to a company

When you are trying to get a company for your services, it is difficult to find the right letter template. There are many templates that have been created by companies that have similar services. You can use these templates as guidance when writing your own letter.

Hosting an event

Hosting an event is a well-known way to generate publicity for your business. The best time to hold a party may be during the holiday season which will appeal to people's social calendars. Hosting a party with holiday themes could help you to create a festive atmosphere and give your guests something fun to look forward to.

Detailing all of your products

Your business is not just about you. It's about fulfilling the promises you make to clients. Do that by providing powerful, compelling letters that detail your products in a way your client will appreciate. A few things to consider when creating such a sample email sending contract to client include: What has to be included in the letter?

It's important to consider what information needs to be included with your client's contract. For example, you might want to include an overview as well as a brief explanation of why your product is special and how it will help both of you. That way, when they read your letter, they will see why they should sign up for your product.

Welcoming a new client

It is important to welcome new clients in an appropriate way. It is a great idea to send a letter before the new client arrives at the office so that they are properly met and taken care of. The letter should include information about what makes your company special, as well as about your company's policies for handling different situations.

Requesting a client testimonial

When you have a customer who has greatly benefited from your services and has given you positive feedback, please request that the client provide a testimonial for you to use on your website or marketing materials.

Yearly anniversary with client

A yearly anniversary is a time when you can reflect on your client's progress with the product or service they use. It is a chance to understand what has been accomplished and what still needs to be done. In order to ensure that you remember these important milestones, send your client an anniversary letter.

Responding to a client complaint

If a client has not been satisfied with the service they have received, it is important to take time to respond. Responding after the initial complaint can help repair any relationship that might have been damaged by the lack of response. This can be done in two ways: first, sending a letter via mail explaining how the company learned of their problem and what they plan to do moving forward. Second, responding through social media to answer questions or address concerns further.

Requesting payment from the client

When you are requesting payment from a client, it is important to include a payment letter template. It is usually best to wait a few days before sending the letter.

Notifying the client of an upcoming contract renewal

Sending a letter to a client before their contract expires is an easy way to ensure that they are aware of upcoming changes. When sending them a letter, make sure it is professional and includes information about the contract renewal as well as any other pertinent information.

Tips for writing letters to clients

Letter writing is an important task for the business professional. It can be difficult to find the right words to say in a letter that will encourage a client to trust you and work with you. Here are some helpful tips to use when writing letters:

-Be sincere

-Keep it short

-Address both business and personal matters

-Mention what makes your company stand out

Follow proper formatting guidelines

Proper formatting guidelines are included in the letter. You should always address your client by their title or job title, and use proper grammar and punctuation. The letter should be short and sweet, with no more than three paragraphs.

Proofread the letter for relevancy, grammar and spelling issues

It is important to proofread your letter carefully so that you do not make any spelling or grammar mistakes. It is a good idea to use a dictionary to find out if the words used are spelled correctly and if there are any oddities in language.

How do I write professional letters?

You can use these templates as a guide when writing professional letters to your clients:

What Are the Benefits of Writing Letters to Your Clients?

Taking the time to write letters to your clients may help you stand out from the competition and build lasting connections with customers.

What products do you offer?

We're proud to offer the following products to clients: [List of product or service 1] [List of product or service 2] [List of product or service 3] Please feel free to stop by on [date your business opens] to learn more about our products and meet our team.

What can I do?

Please feel free to stop by on [date your business opens] to learn more about our products and meet our team.

What is the Product?

We're pleased to announce the official launch of our newest product, [name of your product] to our line of [types of products you sell].

How can I contact you?

If you'd like to pre-order this product or learn more about the values it provides, give us a call at [company phone number] or email us at [company email address].

What Is a Letter to Clients?

Letters to clients are documents written by business professionals to current or potential customers.

What are your qualifications?

[Describe your own qualifications and the results the company you work for has brought to other companies.] Common services we provide clients include: [Service you offer clients 1] [Service you offer clients 2] [Service you offer clients 3] Thank you for taking the time to review the services we offer.

Start engaging with your contacts and clients today. Start using this FREE template!

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How to Write a Cover Letter in 2024 + Examples

Background Image

After weeks of heavy job search, you’re almost there!

You’ve perfected your resume. 

You’ve short-listed the coolest jobs you want to apply for.

You’ve even had a friend train you for every single interview question out there.

But then, before you can send your application and call it a day, you remember that the job ad requires a cover letter.

Now you’re stuck wondering how to write a cover letter ...

Don’t panic! We’ve got you covered. Writing a cover letter is a lot simpler than you might think. 

In this guide, we’re going to teach you how to write a cover letter that gets you the job you deserve.

  • What’s a cover letter & why it’s important for your job search
  • How to write a convincing cover letter that gets you the job (step-by-step!)
  • How to perfect your cover letter with the Novoresume free checklist
  • What excellent cover letter examples look like

New to cover letter writing? Give our resumes 101 video a watch before diving into the article!

So, let’s get started with the basics!

What is a Cover Letter? (and Why It’s Important)

A cover letter is a one-page document that you submit as part of your job application (alongside your CV or Resume). 

Its purpose is to introduce you and briefly summarize your professional background. On average, your cover letter should be from 250 to 400 words long .

A good cover letter can spark the HR manager’s interest and get them to read your resume. 

A bad cover letter, on the other hand, might mean that your application is going directly to the paper shredder. So, to make sure this doesn’t happen, it’s essential to know how to write a convincing cover letter.

How does a good cover letter look, you might ask. Well, here’s an example:

how to write cover letter

Keep in mind, though, that a cover letter is a supplement to your resume, not a replacement. Meaning, you don’t just repeat whatever is mentioned in your resume.

If you’re writing a cover letter for the first time, writing all this might seem pretty tough. After all, you’re probably not a professional writer.

The thing is, though, you don’t need to be creative, or even any good at writing. All you have to do is follow a tried-and-tested format:

  • Header - Input contact information
  • Greeting the hiring manager
  • Opening paragraph - Grab the reader’s attention with 2-3 of your top achievements
  • Second paragraph - Explain why you’re the perfect candidate for the job
  • Third paragraph - Explain why you’re a good match for the company
  • Formal closing

Or, here’s what this looks like in practice:

structure of a cover letter

How to Write the Perfect Cover Letter (And Get Hired!)

Now that we’ve got the basics out of the way, we’re going to guide you through the process of writing a cover letter step by step. 

Step #1 - Pick the Right Cover Letter Template

A good cover letter is all about leaving the right first impression.

So, what’s a better way to leave a good impression than a well-formatted, visual template?

cover letter templates

You can simply pick one of our hand-picked cover letter templates , and you’ll be all set in a jiffy!

As a bonus, our AI will even give you suggestions on how to improve your cover letter on the go.

Step #2 - Start the Cover Letter with a Header

As with a resume, it’s important to start your cover letter with a Contact Information section:

contact information on a cover letter

Here, you want to include all essential information, including:

  • Phone Number
  • Name of the hiring manager / their professional title
  • Name of the company you’re applying to

In certain cases, you might also consider adding:

  • Social Media Profiles - Any type of profile that’s relevant to your field. Social Profiles on websites like LinkedIn, GitHub (for developers), Medium (for writers), etc.
  • Personal Website - If you have a personal website that somehow adds value to your application, you can mention it. Let’s say you’re a professional writer. In that case, you’d want to link to your blog.

And here’s what you shouldn’t mention in your header:

  • Your Full Address 
  • Unprofessional Email - Make sure your email is presentable. It’s pretty hard for a hiring manager to take you seriously if your email address is “[email protected].” Whenever applying for jobs, stick to the “[first name] + [last name] @ email” format.

matching resume and cover letter

Step #3 - Greet the Hiring Manager

Once you’ve properly listed your contact information, you need to start writing the cover letter contents.

The first thing to do here is to address the cover letter to the hiring manager .

That’s right, the hiring manager! Not the overly popular “Dear Sir or Madam.” You want to show your future boss that you did your research and are really passionate about working with their team.

No one wants to hire a job seeker who just spams 20+ companies and hopes to get hired in any of them.

So, how do you find out who’s the hiring manager? There are several ways to do this. 

The simplest option is to look up the head of the relevant department on LinkedIn. Let’s say you’re applying for the position of a Communication Specialist at Novoresume. The hiring manager is probably Head of Communications or Chief Communications Office.

So, you do a quick lookup on LinkedIn:

linkedin search cco

And voila! You have your hiring manager.

Or let’s say you’re applying for the position of a server. In that case, you’d be looking for the “restaurant manager.”

If this doesn’t work, you can also check out the “Team” page on the company website; there’s a good chance you’ll at least find the right person there.

Here are several other greetings you could use:

  • Dear [Department] Hiring Manager
  • Dear Hiring Manager
  • To whom it may concern
  • Dear [Department] Team

Step #4 - Write an Attention-Grabbing Introduction

First impressions matter, especially when it comes to your job search.

Recruiters get hundreds, sometimes even thousands, of applications. Chances are, they’re not going to be reading every single cover letter end-to-end.

So, it’s essential to catch their attention from the very first paragraph .

The #1 problem we see with most cover letter opening paragraphs is that they’re usually extremely generic. Most of them look something like this..

  • Hey, my name is Jonathan and I’d like to work as a Sales Manager at XYZ Inc. I’ve worked as a sales manager at MadeUpCompany Inc. for 5+ years, so I believe that I’d be a good fit for the position.

See the issue here? This opening paragraph doesn’t say pretty much anything except the fact that you’ve worked the job before.

Do you know who else has similar work experience? All the other applicants you’re competing with.

Instead, you want to start off with 2-3 of your top achievements to really grab the reader’s attention. Preferably, the achievements should be as relevant as possible to the position.

So now, let’s make our previous example shine:

My name’s Michael and I’d like to help XYZ Inc. hit and exceed their sales goals as a Sales Manager. I’ve worked with Company X, a fin-tech company, for 3+ years. As a Sales Representative, I generated an average of $30,000+ in sales per month (beating the KPIs by around 40%). I believe that my previous industry experience, as well as excellence in sales, makes me the right candidate for the job.

See the difference between the two examples? If you were the hiring manager, which sales manager would you hire, Jonathan or Michael?

Now that we’ve covered the introduction, let’s talk about the body of your cover letter. This part is split into two paragraphs: the first is for explaining why you’re the perfect person for the job, and the latter is for proving that you’re a good fit for the company.

So, let’s get started...

Step #5 - Explain why you’re the perfect person for the job

This is where you show off your professional skills and convince the HR manager that you’re a better fit for the job than all the other applicants.

But first things first - before you even write anything, you need to learn what the most important requirements for the role are. So, open up the job ad and identify which of the responsibilities are the most critical.

For the sake of the example, let’s say you’re applying for the position of a Facebook Advertiser. You scan the job ad and see that the top requirements are:

  • Experience managing a Facebook ad budget of $10,000+ / month
  • Some skills in advertising on other platforms (Google Search + Twitter)
  • Excellent copywriting skills

Now, in this section, you need to discuss how you fulfill these requirements. So, here’s how that would look for our example:

In my previous role as a Facebook Marketing Expert at XYZ Inc. I handled customer acquisition through ads, managing a monthly Facebook ad budget of $20,000+ . As the sole digital marketer at the company, I managed the ad creation & management process end-to-end. Meaning, I created the ad copy , images, picked the targeting, ran optimization trials, and so on.

Other than Facebook advertising, I’ve also delved into other online PPC channels, including:

  • Google Search

Are you a student applying for your first internship? You probably don’t have a lot of work experience to show off in this section. Learn how to write an internship cover letter here.

Step #6 - Explain why you’re a good fit for the company

Once you’ve written the last paragraph, you might be thinking - I’m a shoo-in for the job! What else do I need to write? I’ll just wrap up the cover letter and hit that sweet SEND button.

Well, no. You’re not quite there yet.

The HR manager doesn’t only look at whether you’ll be good at the job or not. They’re looking for someone that’s also a good fit for the company culture.

After all, employees that don’t fit in are bound to quit, sooner or later. This ends up costing the company a ton of money, up to 50% of the employee’s annual salary . 

Meaning, you also need to convince the HR manager that you’re really passionate about working with them.

How do you do this? Well, as a start, you want to do some research about the company. You want to know things like:

  • What’s the company’s business model?
  • What’s the company product or service? Have you used it?
  • What’s the culture like? Will someone micro-manage your work, or will you have autonomy on how you get things done?

So, get to Googling. Chances are, you’ll find all the information you need either on the company website or somewhere around the web.

Then, you need to figure out what you like about the company and turn that into text.

Let’s say, for example, you’re passionate about their product and you like the culture of innovation / independent work in the organization.

You’d write something like:

I’ve personally used the XYZ Smartphone, and I believe that it’s the most innovative tech I’ve used in years. The features such as Made-Up-Feature #1 and Made-Up-Feature #2 were real game changers for the device. 

I really admire how Company XYZ thrives for excellence for all its product lines, creating market-leading tech. As someone that thrives in a self-driven environment, I truly believe that I and Company XYZ will be a great match.

What you don’t want to do here is be super generic for the sake of having something to write. Most job seekers tend to mess this one up. Let’s take a look at a very common example we tend to see (way too often):

I’d love to work for Company XYZ because of its culture of innovation. I believe that since I’m super creative, I’d be a good fit for the company. The company values of integrity and transparency really vibe with me.

See what’s wrong here? The example doesn’t really say anything about the company. “Culture of Innovation” is something most companies claim to have. 

The same goes for “values of integrity and transparency” - the writer just googled what the values for the organization are, and said that they like them.

Any hiring manager that reads this will see through the fluff.

So, make sure to do a lot of research and come up with good reasons why you're applying.

Step #7 - Wrap up with a call to action

Finally, it’s time to finish up your cover letter and write the conclusion.

In the final paragraph, you want to:

  • Wrap up any points you couldn't in the previous paragraphs. Do you have anything left to say? Any other information that could help the hiring manager make their decision? Mention it here.
  • Thank the hiring manager for their time. It never hurts to be courteous, as long as you don’t come off as too needy.
  • Finish the cover letter with a call to action. The very last sentence in your cover letter should be a call to action. You should ask the hiring manager to take some sort of action.

And now, let’s turn this into a practical example:

So to wrap it all up, thanks for looking into my application. I hope I can help Company X make the most out of their Facebook marketing initiatives. I'd love to further discuss how my previous success at XYZ Inc. can help you achieve your facebook marketing goals.

Step #8 - Use the right formal closing

Once you’re done with the final paragraph, all you have to do is write down a formal “goodbye” and you’re good to go.

Feel free to use one of the most popular conclusions to a cover letter:

  • Best Regards,
  • Kind Regards,

And we’re finally done! Before sending off the cover letter, make sure to proofread it with software like Grammarly, or maybe even get a friend to review it for you.

Does your cover letter heading include all essential information?

  • Professional email
  • Relevant Social Media Profiles

Do you address the right person? I.e. hiring manager in the company / your future direct supervisor

Does your introductory paragraph grab the reader's attention?

  • Did you mention 2-3 of your top achievements?
  • Did you use numbers and facts to back up your experience?

Do you successfully convey that you’re the right pro for the job?

  • Did you identify the core requirements?
  • Did you successfully convey how your experiences help you fit the requirements perfectly?

Do you convince the hiring manager that you’re passionate about the company you’re applying to?

  • Did you identify the top 3 things that you like about the company?
  • Did you avoid generic reasons for explaining your interest in the company?

Did you finalize the conclusion with a call to action?

Did you use the right formal closure for the cover letter?

5+ Cover Letter Examples

Need some inspiration? Read on to learn about some of the best cover letter examples we’ve seen (for different fields).

College Student Cover Letter Example

college or student cover letter example

Middle Management Cover Letter Example

Middle Management Cover Letter

Career Change Cover Letter Example

Career Change Cover Letter

Management Cover Letter Example

Management Cover Letter Example

Senior Executive Cover Letter Example

Senior Executive Cover Letter Example

Want to discover more examples AND learn what makes them stand out? Check out our guide to cover letter examples .

Next Steps in Your Job Search - Creating a Killer Resume

Your cover letter is only as good as your resume. If either one is weak, your entire application is for naught. 

After all, a cover letter is just an introduction. Imagine going through all this effort to leave an amazing first impression, but flopping at the end because of a mediocre resume.

...But don’t you worry, we’ve got you covered on that end, too.

If you want to learn more about Resumes & CVs, we have a dedicated FREE guide for that. Check out our complete guide on how to make a resume , as well as how to write a CV - our experts will teach you everything you need to know in order to land your dream job.

Or, if you’re already an expert, just pick one of our resume templates and get started.

resume examples for cover letter

Key Takeaways

Now that we’ve walked you through all the steps of writing a cover letter, let’s summarize everything we’ve learned:

  • A cover letter is a 250 - 400 word document that convinces the hiring manager of your competence
  • A cover letter goes in your job application alongside your resume
  • Your introduction to the cover letter should grab the hiring manager’s attention and keep it all the way until the conclusion
  • There are 2 main topics you need to include in your cover letter: why you’re the perfect candidate for the job & why you’re passionate about working in the company you’re applying to
  • Most of the content of your cover letter should be factual , without any fluff or generalizations

At Novorésumé, we’re committed to helping you get the job you deserve, every step of the way! Follow our blog to stay up to date with the industry-leading advice. Or, check out some of our top guides…

  • How to Write a Motivational Letter
  • How to Write a Resume with No Work Experience
  • Most Common Interview Questions and Answers

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Business-in-a-Box's Cover Letter_Employment Agreement Template

Cover Letter_Employment Agreement Template

Document description.

This cover letter_employment agreement template has 2 pages and is a MS Word file type listed under our human resources documents.

Sample of our cover letter_employment agreement template:

OBJECT: EMPLOYMENT AGREEMENT ATTACHED Dear [EMPLOYEE NAME], Following our recent conversations, please find attached a proposed Employment Agreement. Please understand that the terms set forth in this draft will only come into effect once the agreement is actually signed by all parties. We hope you will find the terms of the proposed agreement to be acceptable. Please review it carefully. Should you feel something was overlooked or you would like to propose a change, please feel free to let me know. As with all contracts, you m

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How to Sign a Cover Letter (With Signature Examples)

cover letter for sending agreement

  • Do You Need to Sign a Cover Letter?
  • Sign Uploaded or Printed Cover Letters
  • Cover Letter Signatures Examples
  • Signatures If You're Emailing
  • Signature Examples for Emails

Which Email Address to Use

How to add a digital signature, need more cover letter help.

  South_agency / E+ / Getty Images

When writing a cover letter to include with your resume, it's important to pay attention to every detail, since you only get one chance to make that first impression. So, what exactly should you include in your signature when you're writing your cover letter to apply for a job?

It varies, depending on how you apply for the position. The format and information included in your signature will change according to whether you are mailing, uploading, or emailing your cover letter document. 

Does Your Cover Letter Need a Written Signature?

When distributing your cover letter online by emailing it or uploading it onto a company’s web portal, it is not necessary to hand sign your cover letter. Employers don’t expect to see your handwritten signature on your cover letter. You could add a scanned image of your signature to your document, but it is optional and not required.

How To Sign an Uploaded or Printed Cover Letter

Uploaded Letter:  If you're uploading your cover letter to a job site, your signature will simply include an  appropriate closing phrase and your full name. Place a comma after your close, such as  Best,  or  Sincerely yours,  and then insert your name in the line below. 

Use a formal business-style letter format that includes a heading, salutation, the body of the letter, closing phrase, and your signature. Review these  guidelines for what to include in your letter .

Hard Copy Letter:  When you're printing a hard copy letter, include a closing phrase, your handwritten signature, and your typed full name. Leave several spaces between the closing phrase and your typed name. That way, you'll have room for your signature when you print out the letter. Sign it using either blue or black ink. 

Signature Examples for Uploaded or Printed Letters

For uploaded or hard copy printed letters, there is no need to include as much information as you would in an email message, because the  heading of your cover letter  includes your contact information.

Signature Example (uploaded letter)

Best regards,

Janet Dolan

Signature Format (signed letter)

Closing phrase, 

Handwritten Signature 

First Name Last Name

Signature Example (signed letter)

Janet Dolan (Your Signature)

What to Include in an Email Signature 

If you are emailing your cover letter or inquiry letter, end with a polite sign-off followed by your full name. There is no need to sign a cover letter that's being sent electronically. Write out your full name in the same font as the rest of the letter, and don't use italics or a handwriting font. 

The formatting here is very similar to that in an uploaded cover letter. However, emails do not contain a header with your phone number or other contact information. 

It's a good idea to include these details in your closing paragraph or after your typed signature. That makes it easy for the employer or networking contact to get in touch with you.

You can also include links to online portfolios, if appropriate, or a link to your professional social media accounts, such as LinkedIn or Twitter.

You don't want to make this section too cluttered, so restrict yourself to the most relevant information. Here's how to set up an email signature, along with more advice on what to include in it and what to leave out. 

Signature Examples for Emailed Documents

When you are  sending email cover letters , it's important to include contact information so the hiring manager can easily see how to contact you. At the very least, include your name, email address, and phone number. You can also add other optional information, such as your street address, online portfolio, or social media accounts.

Email Signature Format

Your Name Email Phone

Email Signature Example

Karina Hoffman 555-123-5678

Sample Email Signature With Full Address

Your Name Street City, State Zip Code Email Phone

Sample Email Signature With Social Media Handles

Your Name Email Phone LinkedIn Profile  (Optional)  Twitter Account  (Optional)

Don't use your work email address for job searching. Use your personal email account, or set up a unique account to use just for your job hunt. Many free online email services exist, like Gmail and Yahoo Mail, which you can use to set up a new email account exclusively for your job search.

Even though you are using a personal account, choose an email address that looks professional.

Your best bet is some variation on first initial, last name (e.g., or first name, last name ( Here's how to set up an email account just for your job search.

Adding a handwritten signature is an optional touch, though definitely not required, and it is possible to add your handwritten signature digitally. The simplest way is to use a scanner or a scanner app on your smartphone:

Simply sign a piece of printer paper and then scan the page.

After scanning, the software will give you the opportunity to crop the scanned image (that is, cut the image down to the size of your written signature) or you can crop it in Word.

Once you’ve cropped your signature image to the appropriate size, save your signature as a .gif, .jpg, or .png file to your desktop or a folder on your computer.

Open the Word document where you composed your cover letter and then insert the image of your signature into the document underneath your closing phrase.

Remember to type your name below your handwritten signature.

Get information on  how to write a cover letter , including what to include in your cover letter, cover letter format, targeted cover letters, and cover letter samples and examples.

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How To Write a Cover Letter With Examples

Cover Letter Do's and Dont's

Cover letters can help differentiate you from other job applicants and be the determining factor of landing your dream job. By taking the time to craft a custom cover letter, a single sheet of paper can help communicate all the human elements that a resume may fall short of capturing about yourself. 

But what do employers and recruiters have to say about how to write a cover letter? What are the best tips they have to offer for graduate students who are writing a cover letter?

We asked 11 employers for their best cover letter tips. Here is what they had to share.

Let it Set the Stage

In many ways, cover letters should provide background information and context to your resume, while simultaneously addressing how that resume addresses the specific requirements of the job opportunity. The cover letter is your opportunity to "set the stage" and to convince the hiring manager why your specific set of skills, experiences and interests will provide value to their team and its objectives.

Andrew Horrigan '11 BSBA (Management Information Systems), Product Manager at Cisco

Research the Hiring Manager

If possible, find out who the hiring manager is and look them up on LinkedIn. Do your research on the company you're applying for. What's their mission statement and how do they portray their company culture? Hopefully what you're looking for in a job is reflected by those things. Make sure the hiring manager knows that and understands who you are and what drives you. A resume is often about as robotic as things can be. Make sure your cover letter is the opposite—personalize it and let yourself shine through.

Joshua Schlag ’05 BS (Computer Science) ’11 MBA, Digital Marketing Manager at Pyramid Analytics

Utilize Career Development Resources

The University of Arizona and Eller College of Management go to great lengths to make sure students are prepared for their impending career journey. Because cover letters are so important to getting your foot in the door, there are several career development resources online and on campus to take advantage of. The university’s cover letter builder serves as a nice template to get started. And of course, it never hurts to make an appointment with an Eller Career Coach through eSMS to have a professional review your letter before submission. 

Brett Farmiloe, ’06 BSBA (Accounting), Founder, Featured

Discover Past Samples of the Position

Do your research on the company and personalize your cover letter to the role for which you are applying. Don't be afraid to Google, "How to write a good cover letter for X position." Seriously, it helps! There is so much information out there from various perspectives—applicants, hiring managers, etc. Most importantly be yourself and let your personality come through. And don't forget to spell check!

Mariam Nikola '17 MS MIS, Consultant at Point B

Highlight Your Soft Skills

When writing a professional cover letter, there are a couple things you can do to set yourself apart from the pack. First, make sure you tailor your letter to the specific position you are applying for. This should not be a general, "one size fits all" letter—be sure to discuss specific details surrounding the role or the company itself. Secondly, this is an opportunity for you to show a little bit of your personality. Obviously, you want to remain professional, but this is a great time to highlight some of your soft skills that might not be fully conveyed through your resume.  

Brian Ellis ’17 BSBA (Management), Staffing Manager at Randstad Office and Administrative Professionals

Fill in the “Why” Gaps

As a talent advisor, I review a lot of applicants and agree that a cover letter can be a great way to stand apart, if it is done correctly. A great cover letter for me covers the ‘why’ that I cannot understand from just a resume alone. It should clearly state why you are interested in the role, what your goals are for utilizing your graduate degree (if recently graduated) and explain any career pivots reflected on your resume. If you answer those questions in a direct, concise manner it will add value to your application.

Monica Larson , ’11 BSBA (Marketing) ‘20 MBA, Talent Advisor

Tell Your Story

A cover letter is your opportunity to tell your story—tying your experience and personal interests into why you want a position and why you are the best candidate for it. Paint the picture of your journey and what about the position excites you personally and professionally. Similar to your resume, keep it short and sweet. No need to repeat what’s already on your resume. Recruiters and hiring managers don’t have time to comb through a novel, so you need to engage them with as few words as possible while also grabbing their attention.

Kelly Castoro, ’06 BA (Spanish, Portuguese), Project Manager at Squarespace

Tailor Each Cover Letter to the Position You Are Applying

Be sure to research the role and customize your cover letter for each position, relating your experience to the particular role you are applying for. Personalization is key—research who you are sending the cover letter to and address the letter to them directly. End your letter with a call to action, stating you will follow up by phone or email if you haven’t heard from anyone. Follow ups are very important! 

Jessica Rosenzweig, ’15 BSBA (Business Management), Account Manager at PeopleWare Staffing

Communicate Bankability and Personality 

Your cover letter answers two crucial questions; are you bankable and are you someone the company will enjoy working with? Communicate bankability with your knowledge of the company, industry and why your skills, capabilities and interests are a great fit. Share your passion for their mission, culture, brand—whatever excites you about becoming a member of their team.  

When conveyed through a concise, well-formulated, well-worded cover letter, you demonstrate the ability to write an effective business case—communicating that you are a ready professional and worthy teammate who will hit the ground running.

Theresa L Garcia, ’83 BSBA (Human Resources), Senior Change Management and Organization Capability Consultant at Boeing

Keep it Concise but Compelling

A cover letter is your chance to speak directly to the hiring team and tell them why you are not only the best match for the position for which you are applying but also give them additional insight into yourself as an individual that is less visible from your experience.

A great cover letter should be attention grabbing and touch upon the qualities that make you stand out from others in the applicant pool, highlight both your recent and most distinguished accomplishments and drive home why you are the right person for the job. Professionalism is always important, but don’t be hesitant to put your voice into the letter to let your personality shine through. Research the company, understand where they currently are, where they are going and show why you are the right person to get them from point A to point B. Recruiters spend a lot of time reviewing applicants and making yourself stand apart from the crowd is key. Keep it concise but compelling!

Matt Reineberg, ’14 BSBA (Marketing), Senior Talent Acquisition Sourcer at Cox Enterprises

Highlight the “Why”

Why are you applying to this company? Why do you want this position? Your cover letter should aim to answer the why behind applying for the job. Conveying an interest and excitement for working specifically for this job at this company, rather than a desire to get any job anywhere that will give you money, can go a long way. Show the company that they should hire you and your passion over someone that might have the skills needed for the job, but doesn’t care about the work as much as you do. 

Ryan Nouis, Trupath 

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  1. Transmit a Contract

    Write Your Letter Step-by-Step. 1 Identify what you are sending and why you are sending it. Sample Sentences for Step 1. Enclosed is the Smith contract which we are now submitting for your review. Attached to this cover letter is a draft of the contract for your review and comments. Enclosed is your signed copy of the final contract.

  2. Cover Letter for Sending Documents

    Sample covering letter for submission of documents to banks, tax, revenue, registration etc. Sample cover letter for attached documents to university. Sample cover letter for sending attached documents by courier, or by hand to clients, companies, employee, students, and parents etc. Cover Letter format to Send Documents Dear manager, I am writing to you because I…

  3. How To Write a Letter of Agreement (With Template)

    When writing a letter of agreement, try to use professional language and objectively write all the agreed-upon conditions in as much detail as possible. Here are the steps to write a letter of agreement: 1. Title the document. Add the title at the top of the document. You can use "Letter of Agreement" for simplicity.

  4. Cover Letter Templates for Sending Documents

    Cover Letter for Sending Documents for Legal Purposes: Dear Sir/Madam, I am writing to send the required documents for my legal case with [Case Number]. Please find attached the requested documents, including my identification card, medical records, and police reports. If you require any additional information or documents, please let me know.

  5. How to Write a Proposal Cover Letter: Examples + Free Template

    Proposal cover letters are brief overviews that introduce the more in-depth content of a proposal. Cover letters are normally the first page of a proposal, making them the first impression you will give and your first opportunity to convince the reader to work with you. These letters directly communicate with the client and set the stage for ...

  6. How to Sign a Cover Letter (5+ Examples of Signatures)

    Simply write your full name at the end of the email, using the same cover letter font you use for the rest of your cover letter. The proper format of an email cover letter signature looks like this: Regards, [First Name] [Last Name] [Email Address] [Phone Number] Although you should have already provided your contact details in your resume and ...

  7. How To Create a Contract Letter (With Template and Example)

    Here are eight steps to help you create a comprehensive contract letter: 1. Create an introduction. Start your letter with a brief introduction to your company and the reason for the letter. This may include the intent to offer employment or awarding a temporary contract. This section is also helpful in providing a brief overview of the terms ...

  8. Emailing a Cover Letter: How To Guide With Example

    2. Send via a professional email address. It is important to use a professional email address when emailing your cover letter. A professional email address will comprise your first and last name. For example, it could be [email protected], [email protected] or another combination of your names.

  9. Service Letter Agreement: How To Draft It Right!

    Step-by-Step Guide to Writing a Service Letter Agreement. Step 1: Identify the Parties Start by clearly defining who is involved in the agreement. This includes legal names and contact information. Step 2: Define the Scope of Services Detail exactly what services will be provided. Be as specific as possible to avoid misunderstandings.

  10. How to Write a Cover Letter for Law Firms (with Examples)

    Cover letter examples for summer associates and interns, Columbia Law School.; Cover letter examples for 1L - 3L students, Harvard Law School.; Cover letter examples for 1L - 3L students, Yale Law School.; Cover letter example for applying to an immigration law firm by a recent graduate with previous paralegal experience.; Cover letter example for big law cover letter, Boston University.

  11. Legal Cover Letter Samples & Examples 2024

    2. How to write a header for your legal cover letter. The header of your cover letter plays the role of introducing your personal and professional details. It should be crisply formatted, containing accurate, necessary information. The contents of the header should include: Your full name. Your phone number.

  12. Cliently

    Enclosed please find our Agreement for Services. ... One of the most common letter templates is the cover letter. It's typically used when applying for a job or requesting a meeting with a client.Sample email sending contract to client letter can be used by you as a part of your business correspondence with clients so that it contains the ...

  13. How to Write a Cover Letter in 2024 + Examples

    Header - Input contact information. Greeting the hiring manager. Opening paragraph - Grab the reader's attention with 2-3 of your top achievements. Second paragraph - Explain why you're the perfect candidate for the job. Third paragraph - Explain why you're a good match for the company.

  14. Email Cover Letter Examples and Formats

    This section of your cover letter includes: First paragraph: Why you are writing. It is "the grab," your chance to grasp your reader by the collar and get his attention. Offer some specific, focused information regarding the job you're seeking and a few core strengths that demonstrate suitability for the position.

  15. Cover Letter_Employment Agreement Template

    Business in a Box templates are used by over 250,000 companies in United States, Canada, United Kingdom, Australia, South Africa and 190 countries worldwide. Quickly create your Cover Letter_Employment Agreement Template - Download Word Template. Get 3,000+ templates to start, plan, organize, manage, finance and grow your business.

  16. How To Write a Cover Letter (With Examples and Tips)

    Middle paragraph (s) Closing paragraph. Letter ending and signature. Your cover letter should be one page long and use a simple, professional font, such as Arial or Helvetica, 10 to 12 points in size. Your letter should be left-aligned with single spacing and one-inch margins. Show Transcript.

  17. Tips for Sending Email Cover Letters With Samples

    Send an Email Cover Letter. Contact Person, Subject, and Signature. Check Spelling and Grammar. Send a Test Message to Yourself. Review a Sample Email Cover Letter. More Sample Cover Letter Emails. Photo: Marc Romanell / Photolibrary / Getty Images. Tips for writing an email cover letter, with samples, including what to write in your message ...

  18. How to Sign a Cover Letter (With Signature Examples)

    There is no need to sign a cover letter that's being sent electronically. Write out your full name in the same font as the rest of the letter, and don't use italics or a handwriting font. ... When you are sending email cover letters, it's important to include contact information so the hiring manager can easily see how to contact you. At the ...

  19. How to Sign a Cover Letter (With 70+ Signatures)

    Placement: Your signature should be placed at the end of your cover letter, after your closing statement. Leave a space between your closing statement (e.g., "Sincerely" or "Best regards") and your signature to give your signature room to stand out. Professional sign-off: Use a professional closing statement, such as "Sincerely," "Best regards ...

  20. How to send a cover letter by email (With guide and example)

    From the drafted cover letter, copy and paste the content into the body of the email. Remove dates and contact information and check to see the pasted text has aligned correctly. 9. Include an email signature. Most email services have a function that allows you to automatically include a signature.

  21. How To Send an Email Cover Letter (With Steps, Tips and Example)

    1. Follow company instructions. Email cover letters can generally be sent in one of two ways: as an email attachment or as the body of your email. Before sending your cover letter, check the company's job application guidelines. Some companies prefer attachments, while others prefer them to be in the body of your email message.

  22. 32 Email Cover Letter Samples

    An Email Cover Letter is a formal document sent by an applicant to the hiring manager expressing their interest in a job position. It supports the resume and gives more details about you as an applicant. It can be sent either as an attachment or as part of the main body. The purpose of the cover letter is to support a resume.

  23. How To Write a Cover Letter With Examples

    Tailor Each Cover Letter to the Position You Are Applying. Be sure to research the role and customize your cover letter for each position, relating your experience to the particular role you are applying for. Personalization is key—research who you are sending the cover letter to and address the letter to them directly.

  24. 2024-25 FAFSA Student Aid Index Update and Timeline (Updated March 14

    The Department will continue to assist our external partners through webinars, resources, and updates on the Knowledge Center.We also welcome our partners to continue to submit questions related to the 2024-25 FAFSA launch using the Contact Customer Support form in FSA's Partner Connect Help Center. To submit a question, please enter your name, email address, topic, and question.

  25. Cover Letter Samples and Templates

    A cover letter should include the following parts: Header. Salutation. Introduction. Body paragraph. Closing paragraph. Letter ending and signature. The following cover letter samples and examples will show you how to write a cover letter for many employment circumstances. Browse cover letters by job title for inspiration.

  26. Baltimore bridge collapse: What happened and what is the death toll

    The biggest operational crane on the U.S. Eastern Seaboard will begin clearing the wreckage of Baltimore's Francis Scott Key Bridge days after a cargo ship crashed into it, sending the span ...