sample of a maternity leave application letter

17+ Free Sample Maternity Leave Letter Templates – MS Word, PDF

For new mothers, balancing work and taking care of a newborn can be a stressful juggling act. Companies typically offer maternity leave to help ease this transition, but it can still be daunting to approach your employer and request the time off. This is where a maternity leave letter template can come in handy.

Table of Contents

From providing proper notice of when you plan to start and end your leave, to outlining any special requests or arrangements you may need to make your transition back to work smoother, a well-crafted maternity leave letter can make all the difference in ensuring a smooth and stress-free leave. With a readily-available template, new moms can feel empowered to advocate for themselves and their families during this important time.

Download Free Sample Maternity Leave Letter Templates

How to Request Maternity Leave in a Letter

Becoming a new parent is an exciting and nerve-wracking experience, especially when it comes to requesting time off work for maternity leave. It’s important to inform your employer of your intentions to take time off to prepare for your new arrival and adjust to the new lifestyle changes that come with being a parent.

You might be interested: Sample Letters Of Medical Necessity

Writing a letter requesting maternity leave can be somewhat daunting, but with a little guidance, the process can be simple. By following a few key steps and providing the necessary information, you can ensure that your employer has all the information they need to make the process smooth and stress-free for both parties.

Importance of Maternity Leave Letter

As a new mother, the thought of returning to work after a few weeks of bonding with your newborn can be daunting. That’s why a maternity leave letter is so important. It’s not just a formality to inform your employer of your leave. A well-written letter can help you secure your job, maintain a positive relationship with your employer, and set expectations for your return.

You might be interested: Free Treatment Plan Templates

It also gives your employer time to plan and prepare for your absence. By taking the time to craft a thoughtful and professional maternity leave letter, you can alleviate some of the stress and anxiety that often comes with returning to work after giving birth. So take a deep breath, put pen to paper, and let your employer know that you are committed to both your new family and your career.

Guidelines for Writing an Effective Maternity Leave Letter

The arrival of a new member of the family is a special time that requires some restructuring of your life. As an expecting mother, you may need to take some time off work to adjust to the new addition. Writing an effective maternity leave letter can help prioritize the needs of your family while maintaining smooth operations at your workplace. It is important to follow some key guidelines while composing this letter to ensure that it is professional, courteous, and informative.

You might be interested: Free Medical Consent Form Templates

Your maternity leave letter should provide essential details about the duration of your absence, your anticipated return date, and relevant contact information during your leave. Additionally, it is always a good idea to express your appreciation for your employer’s understanding and support of this exciting life event. By crafting a thoughtful and comprehensive maternity leave letter, you can move forward with confidence, knowing that your employer is well-informed and supportive of your needs as a new mother.

How to Create a Maternity Leave Letter Template

As an expectant mother, preparing for your upcoming maternity leave can be both exciting and overwhelming. There are several things you need to take care of before you leave, including informing your employer about your absence. One of the most important pieces of information you need to provide your employer is a maternity leave letter.

You might be interested: Free Nursing Hospital Discharge Checklist

Start with the Basics

Begin by including your full name, job title, and address at the top of your letter. Next, include the name and address of your employer, followed by the date of the letter. This information should be aligned to the left of the page.

Let Your Employer Know About Your Absence

The first paragraph should be an introductory paragraph stating the purpose of the letter, which is to inform your employer of your maternity leave. Include the expected date of delivery and expected return date. This paragraph should be concise and straight to the point. You can start by writing “I would like to inform you that I will be taking maternity leave for…”

Explain Your Absence

In the next paragraph, explain the reason for your absence in detail. Ensure that you mention that your absence is due to your pregnancy and that you need time off to recover. Be sure to mention any medical conditions or doctor’s orders that support your need for time off. You can write, “As per my medical condition and doctor’s orders, I will need to take some time off work in order to recover from childbirth.”

Outline a Plan of Action

Next, discuss how you are planning to handle your workload before your leave and during your absence. Mention any pending projects and how they will be delegated to colleagues. You can also offer to train a replacement or mentor a colleague who can take over your responsibilities. You can write, “I am working on a plan to ensure that all my pending projects are completed before I go on leave. I will delegate specific tasks to my colleagues and provide them with the necessary training…”

In the final paragraph, restate your appreciation for the opportunity to work with your employer. Inform them that you will keep them updated on any changes and ensure a smooth handover of responsibilities. Finally, thank them once again for their understanding and support during this period. You can write “I appreciate the support and understanding that the company has offered me during this period and I am looking forward to returning to work and resuming my responsibilities. I will keep you updated on any changes…”

Sharing is caring!

Similar Posts

25+ free sample letter of medical necessity templates (pdf, doc).

A Letter of Medical Necessity Template is a document generated by a healthcare provider outlining the patient’s medical condition and proposed treatment plan. This document serves to provide evidence to health insurance…

15+ Free Parking (Violation) Warning Notice Templates

The parking warning notice template is a document or letter, issued on the repeated and continuous negligence of the” No Parking Sign at the entrance for Prohibited area.” The security officer informs…

12+ Free Sample Appeal Letter For Denied Claims Templates – PDF

An Appeal Letter For Denied Claims Template is a pre-created document specifically designed to provide information and data that can be used when appealing the denial of an insurance claim. This letter…

50+ Free Excuse Letter For School – Sample PDF, DOC

An excuse letter is a written document provided by an individual or student to their school or employer, as a way of explaining their absence from work or class. Excuse letters may…

45+ Free Sample Letter of Endorsement Templates (PDF, Doc)

A letter of endorsement is a powerful tool that can help you stand out from the crowd and get noticed in your professional or personal life. But what exactly is a letter…

20+ Free Babysitter Reference Letter Templates

A reference letter can provide you with all the information you need to make an informed decision. It should describe the qualities and skills of the potential babysitter, including their past experience…

Privacy Overview

• Hiring Advice
• Career Advice
• Hiring Platform
• Interview Advice
• HR Insights
• Product Innovations
• Fresher Advice
• Resume Tips
• Hiring Guidelines
• City Wise Jobs

Welcoming a new member into the family is an exciting time, but it’s important to plan ahead, especially when it comes to your professional commitments. One of the most important things to begin from the professional front is applying for maternity leave at the office. Your maternity leave request should communicate your leave for pregnancy while remaining professional and clear.

Whether you are a new mom-to-be or you just want to improve your approach for the second time around, this guide will walk you through tips and an overall strategy on how to apply for maternity leave at the office with leave application samples below.

A maternity leave letter is a formally presented leave request or a leave application from expectant mothers at their workplace. The maternity leave request is written to inform your manager, employer, or HR department that you plan to take time off from work for a certain period due to pregnancy, childbirth, or caring for a newborn child.

The leave request typically includes information about the expected date of birth, the beginning and end dates of maternity leave, as well as information about the employee’s role and responsibilities during the absence. The letter serves as a formal notice that the employee intends to take maternity leave, according to the company’s policies and legal requirements.

Before moving on with our maternity leave application tips and samples, let’s get a quick understanding of the specifics of maternity leave requests. In India, according to the Maternity Benefit Act 1961, there are certain rights and benefits provided to women during pregnancy including maternity leave, maternity pay, and job protection. Here, female employees are eligible to take maternity leave for up to 6 months, or 26 weeks. The maternity leave application in India grants a full salary during this period. 

• Tips to Write a Maternity Leave Application for Office

Here is a detailed guide to help you write a maternity leave letter during pregnancy.

Your maternity leave request should state the subject of your application. Therefore begin your maternity leave application with a clear and to-the-point heading that states your reason for leave. For example, “Application for Maternity Leave” or “ Request for Maternity Leave Absence”

Clearly state the purpose of your maternity leave and mention the duration of the leave request. Remember to mention the expected date of the commencement of the pregnancy leave and the anticipated date of return to work.

Include relevant details such as your employee identification number, department, and designation to facilitate processing by the HR department. Also, mention the date of childbirth, if known.

Express your gratitude to your employer for providing support and understanding during this significant event in your life. Assure your commitment to the job and the company even during the period of your absence.

Example: Thank you for your support. I’m committed to a smooth handover and excited to return to work.

Offer to coordinate with your colleague or designated replacement before the commencement of your leave. This shows your commitment and dedication to the job role and the company thereby, ensuring a smooth transition in the team.

Remember to provide contact information for emergencies or any critical inquiries during your absence.

Here are the 5 best maternity leave format templates to help you draft a perfect maternity leave application request right before your D-Day!

[Your Name]

[Your Employee ID]

[Your Department/Division]

Subject: Maternity Leave Application

Dear [Supervisor/HR Manager],

I am writing to inform you of my pregnancy and to request maternity leave. My expected date of childbirth is [Date], and I would like to commence my maternity leave from [Start Date] until [End Date]. I intend to return to work on [Return Date].

I am committed to completing any pending tasks and facilitating a smooth handover of responsibilities before my departure. Please let me know if there are any additional procedures I need to follow or documents I need to submit.

Thank you for your understanding and support during this time. I look forward to returning to work and contributing to the team upon my return.

Subject: Maternity Leave Request

I am writing to formally request maternity leave following company policies. My expected date of childbirth is [Date], and I would like to begin my maternity leave from [Start Date]. I anticipate taking [Number of Weeks/Months] of leave and plan to return to work on [Return Date].

I have already begun organizing my workload and will ensure a smooth transition before my departure. Please let me know if there are any specific tasks or responsibilities you would like me to prioritize during this time.

Thank you for your support and understanding. I am looking forward to the new chapter ahead and returning to work with renewed energy.

Best regards,

Example 3: Maternity Leave Extension Request

[Your Name]  

[Your Employee ID]  

[Your Department/Division]   

[Date]  

Subject: Request for Extended Maternity Leave  

Dear [Supervisor/HR Manager],  

I hope this email finds you well. I am writing to request an extension of my maternity leave due to unforeseen circumstances. As you are aware, I began my maternity leave on [Start Date], with the original plan to return to work on [Return Date]. However, after discussions with my healthcare provider, it has become apparent that I will need additional time to fully recover and care for my child.  

I am requesting an extension of [Number of Weeks/Months] to my maternity leave, to return to work on [New Proposed Return Date]. I understand the impact that my extended absence may have on the team and will ensure that all necessary arrangements are made to minimize disruption.  

I am committed to completing any pending tasks and facilitating a smooth transition of responsibilities during my absence. If there are any specific tasks or projects that require my attention before I extend my leave, please do not hesitate to let me know.  

Thank you for your understanding and support during this time. I am grateful for the flexibility that [Company Name] has shown in accommodating my circumstances, and I look forward to returning to work with dedication once I have fully recovered.  

Warm regards,  

Subject: Application For Maternity Leave

I am writing to formally request maternity leave as I am expecting a child. My expected date of childbirth is [Date], and I would like to commence my maternity leave from [Start Date]. I plan to take [Number of Weeks/Months] off and return to work on [Return Date].

I want to assure you that I am committed to completing any pending tasks and ensuring a smooth handover of responsibilities before my departure. If there are any specific tasks or projects that require attention during my absence, please let me know, and I will make appropriate arrangements.

Thank you for your understanding and support during this important time. I am looking forward to becoming a parent and returning to work with renewed focus and dedication.

Warm regards,

Example 5: Simple Maternity Leave Letter

[Your Department/Division]  

[Company Name]  

Subject: Maternity Leave Request  

I hope this email finds you well. I am writing to formally request maternity leave as I am expecting a child. My expected date of childbirth is [Date], and I would like to commence my maternity leave from [Start Date]. I plan to take [Number of Weeks/Months] off and return to work on [Return Date].

I assure you that I will complete all pending tasks and ensure a smooth handover of responsibilities before my departure. If there are any specific tasks or projects that require attention during my absence, please let me know, and I will make appropriate arrangements.

Please kindly approve my request for maternity leave. Thank you for your understanding and support during this important time.

Best regards,  

Writing an application for maternity leave takes a lot of time and effort, but it’s worth it in the end. With the help of these tips in this guide and the leave application example provided, you’ll be able to create an application that’s both professional and comprehensive, meeting both your and your employer’s needs. Remember to submit your leave application prior as this will help your team members make the necessary arrangements before your leave.

We wish you good health as you move into this new stage of your life!

Related Read: How to Write Casual Leave Application for Office – With Samples

Apna is India’s leading job networking platform, with over 50 Lakh+ career opportunities . With Apna get connected to HRs easily, build your profile, create compelling resumes, prepare for interviews, and find the job of your dreams.

Download the Apna app today and find your dream job!

• tips and tricks

Looking for a new opportunity?

Get access to over 5000 new job openings everyday across India.

Related articles

Find best work-from-home jobs in mumbai, find best freelancing jobs in 2024: opportunities and insights, best part-time jobs for students to earn extra income.

Follow us on social media

• Jan 4, 2023

How to Write a Maternity Leave Letter (with Samples)

Are you pregnant? Here is how to request maternity leave.

Joanna Zambas

Content Manager and Career Expert

Reviewed by Hayley Ramsey

Preparing for the birth of your baby is an exciting but stressful time — especially if it’s your first child. You’ll need to make sure you’re fully prepared for the arrival of your little bean. But first things first, you need to get your  time off work  approved to ensure you’re covered by your statutory pay while you’re on leave — and have a job to go back to.

Maternity leave will give you the time to recover from childbirth and bond with your little one before you’re thrown back into the real world as a working mom. But in order to get your full maternity allowance , you need to put all the details in writing.

This guide will walk you through the steps to preparing a professional maternity leave letter , with some useful samples.

Why you need to write a maternity leave letter

When it comes to making important requests in the workplace, it’s a good idea to have everything down in writing . If you choose to speak to your boss in person about your upcoming absence, it’s best to follow that up with a letter or email, just to keep a record of the key dates and information you brought forward.

By law, you are not required to let your employer know until later on in the pregnancy. However, consider having this conversation early, at the start of the second trimester, as trying to conceal a pregnancy can be stressful for both you and the baby .

As always, have a look at company policy if you’re unsure about minimum notice requirements.

What to include in your letter

From cover letters to complaint letters and resignation letters , all written communication you hand in to your employer should follow formal letter structure . Regardless of content, these should include a date, your name and address, your recipient’s name and address, and your signature. Make sure you’ve got all that down in your request for maternal leave.

Aside from that, the letter to your employer should include:

• What you are writing to inform them about, in this case that you plan to start your maternity leave in a few months’ time
• Your due date and the starting date of your leave
• How many weeks you’re planning on staying home and the date you intend to return to work (barring any unforeseen events)
• A list of any projects you’re currently working on that might need reassigning while you are away
• Your contact information, so your employer can contact you in case something important comes up

How to structure your letter

Official requests in the workplace need to be put in writing and formatted correctly. These tips below will help you achieve this in your maternity leave letter writing.

• Sender’s address:  Start your letter with your address in the left-hand corner of the page. In the US, it’s acceptable to have this address in the right-hand corner. (Skip this step if you’re going to send your notice  via email .)
• Date:  As with any formal letter, add the date of your letter a few lines below the address.
• Subject line:  Keep the subject of your email short and to the point. It could be something like: ‘Maternity Leave Request’.
• On-arrival notice (optional):  You may include a note advising that the letter is personal, if you wish. Make sure you use uppercase for this, eg: “PERSONAL” or “CONFIDENTIAL”.
• Inside address:  Your company’s address should appear a few lines below the above. You can skip this if you’re sending an email.
• Salutation:  As with any professional letter, you need to open with the correct formal salutation. Even if you’re best buds with your boss, you need to address him properly, eg: “Dear Calvin”.
• Opening paragraph:  This is where you should advise what the purpose of the letter is and how long you plan to be away during your maternity period. Do you want to take the full allowance or just part of it? You will also need to specify the dates you will be leaving and  returning to work , as well as the date your baby is due.
• Body:  In the letter’s body, you should specify how you plan on covering your projects while you’re out of action.
• Final paragraph:  In this paragraph, you can state how you plan on returning to work; you should also provide your personal contact details for when you are on your maternity leave.
• Closing:  It’s important to close your letter by showing appreciation for your job and thanking your employer for their understanding during this important period of your life.
• Your name and signature:  If you’re giving your employer a printed letter, opt for a handwritten signature. If you’re sending an email, simply write your name.

Tips for writing your letter

So far, we’ve talked about the benefits of handing in a letter versus informing your employer verbally. We’ve also covered the main points you should include in your letter.

Before you start writing, read through some final, useful tips that can help you achieve a professional tone and ensure your transition from office to home is a smooth one.

1. Emphasize your excitement to re-enter the workforce

Although you’re probably thrilled to have a change of scenery for at least 12 weeks, do not let your employer catch wind. It’s important to stress how you will be looking forward to returning to the office once you’ve settled in at home with your baby.

2. If you’re unsure, request the maximum amount of leave

It can be hard to tell how much time you will need off work after you’ve delivered your baby. With postnatal depression being common among first-time moms, you might not feel up to returning to work just a month after giving birth. As such, it’s best to request the maximum time of  absence  you’re entitled to ; that’s 12 weeks of maternity leave. You can always change this later down the line if you feel ready to return to the office before your entitlement is over.

3. Hand in your letter ASAP

It’s advisable to hand in your maternity leave letter as soon as you have the all-clear from your midwife that you’re in your pregnancy’s safe period (this is usually after three months have passed). By law, you should tell your employer that you are pregnant no later than 15 weeks before your baby is due .

4. Be sure to have all the correct paperwork

In addition to your formal letter, if you’re in the UK, you will also need a maternity certificate from your doctor (MAT B1) confirming your pregnancy and your due date. This is usually given after you’ve reached 21 weeks of pregnancy.

Printed letter sample

This sample letter taken from Sample Resignation Letters can be used for an employee who is planning on taking the full maternity allowance. Of course, it can be tweaked to fit your specific circumstances.

Email sample

Pregnancies are often unexpected, and a few mothers seem to experience pregnancy difficulties that force them to take their maternity leave sooner than expected. The following email template can help you inform your manager and  HR department  about these kinds of situations.

Maternity leave letter template

Since your letter will serve as official notice to your employer, it must follow the structure of a business letter. And, because we know that these types of letters can be tricky to write, we’ve included the following maternity leave letter template to help you quickly get started.

Download the template

Things to remember

As a soon-to-be mom, many things will start requiring your full attention. The points below can help you eliminate additional stress, at least where work is concerned.

• Request a gradual return:  Going back to work after spending a long period at home with your newborn baby can be challenging. To help you ease back into working life, ask your employer if you can have a flexible schedule or if you can work reduced hours for the first month until you get back into the swing of things.
• Speak to your HR department:  It’s wise to contact your HR department in the weeks and months leading up to your maternity leave. They will be able to advise on healthcare, childcare and any additional benefits the company offers.
• Make recommendations on your replacement:  Leaving your duties in the hands of another employer can be scary — especially if it’s someone that you don’t know or trust. If you think your tasks can be handled by your colleagues, propose this to your manager. Alternatively, if you know someone that can be a good match in your absence, suggest this scenario to your boss.

Final thoughts

Asking for maternity leave can be stressful, especially if you are quite new to the team. However, as a mother and a working woman, you’re entitled to this allowance . By following the right procedure, a huge weight will be lifted off your shoulders, knowing that your leave has been accepted without affecting the future of your career .

Did you find this useful? Share it with your friends so they know how to write a maternity leave letter, too!

Originally published March 21, 2018. Updated by Electra Michaelidou.

Maternity Leave

Professional Letters

Written by admin • October 11, 2023 • 7:59 am • HR Best Practices • 16 Comments

Maternity Leave Application: Tips and Samples

Table of Contents

Maternity leave application is a formal letter or email written by an expectant mother to her employer requesting time off from work due to pregnancy and childbirth, outlining the intended leave period and return date. Maternity leave signifies the interval during which a woman takes time off from work due to pregnancy or after giving birth to her child. This period is of utmost importance as it allows the mother to prepare for childbirth, recover post-delivery, and bond with the newborn.

The duration of the maternity leave will vary by company. Maternity leave for employees has been increased in India under the Maternity Benefit Act from 12 to 26 weeks . All ESIC-insured employees are guaranteed maternity leave.

Below are samples illustrating how a prospective mother can construct a maternity leave application tailored to her workplace’s specific requirements.

Tips to Write a Convincing Maternity Leave Letter

When crafting your maternity leave letter, follow these essential tips for a convincing and accepted request:

Attach Relevant Documents If applicable, attach any necessary doctor’s letters (unless sensitive) to serve as proof of your situation. This will substantiate your request and evoke empathy, potentially expediting the approval process.

Delegate Responsibilities: Provide reassurance by stating that you have delegated your duties to a competent individual familiar with the tasks. This demonstrates your commitment to ensuring a smooth workflow in your absence.

Adhere to the 7 Cs of Communication:

• Concise: Be succinct and to the point, avoiding unnecessary details.
• Clear: Clearly state your request and the reasons behind it.
• Concrete: Provide specific information and details to support your request.
• Correct: Ensure accuracy in grammar, spelling, and information provided.
• Coherent: Present your points logically, making it easy for the reader to follow your request.
• Complete: Include all necessary details, leaving no room for ambiguity.
• Courteous: Maintain a polite and respectful tone throughout your communication.

Include Signature, Place, and Date (for Printed or Handwritten Letters): If submitting a print-out or handwritten letter, add your signature at the end. Additionally, don’t forget to include the place and date of writing to provide a formal touch to your application.

Adhering to these guidelines shall help you enhance the effectiveness of your leave application, increasing the likelihood of a positive response.

Components of Maternity Leave Application in India

Understand Your Company’s Policy Before drafting your maternity leave application, thoroughly read and comprehend your company’s maternity leave policy. Understand the duration of the leave, whether it’s divided into pre-natal and post-natal periods and any special provisions or benefits you are entitled to. Pay attention to specific rules regarding the application process, advance notice requirements, and the designated person or department you need to inform.

Format Your Application Follow a formal letter format. Place your name and address on the top left or right corner, followed by the recipient’s details below. Craft a clear and concise subject line indicating the purpose of your letter, such as ‘Maternity Leave Application.’

Salutation Use a professional salutation based on the recipient’s position and your workplace culture. For instance, ‘Dear Mr Smith’ or ‘Dear Ms Patel.’ If you’re unsure, it’s better to err on the side of formality.

Clearly State the Purpose In the opening paragraph, clearly state that you are writing to request maternity leave. Specify the exact number of days you plan to take off, including both pre-natal and post-natal periods. Mention your expected due date if applicable. Be clear and precise to avoid any misunderstandings.

Outline Work Coverage Describe how you plan to delegate your responsibilities during your absence. If you’ve discussed this with your supervisor, summarise those arrangements. Include the names of colleagues who will handle your tasks and specify any ongoing projects. If remote work is an option, state your availability hours and the mode of communication you’ll use.

Communication Preferences State your communication preferences during your leave period. Specify if you’re open to receiving work-related calls and emails or if you prefer minimal communication. Provide an alternate contact number or email address if necessary. Make it clear if you’ll be available during specific hours.

Future Work Schedule (Optional) If you anticipate changes in your work schedule after returning from leave, briefly mention them. For example, if you plan to work part-time initially, you can express your intent here. Alternatively, you can choose to discuss this upon your return, especially if your plans are not yet finalised.

Express Gratitude Express your gratitude for the support and understanding of your manager and colleagues. Acknowledge their cooperation during this important phase of your life. A brief thank-you note demonstrates your professionalism and appreciation.

Signature and Proofreading Sign the letter with your handwritten signature if it’s a hard copy. If you’re sending it electronically, you can omit the signature and type your full name below. Proofread the entire letter carefully to eliminate errors, ensuring it’s polished and free from grammatical mistakes.

Timely Submission Submit your maternity leave application well in advance, adhering to the company’s policies regarding notice periods. Ensure the application reaches the appropriate person or department within the specified timeframe to facilitate the smooth processing of your leave request.

Maternity Leave Application: Format & Samples

A woman may apply for maternity leave in a number of different ways:

• By sending an email or letter requesting maternity leave
• By speaking face-to-face with the employer
• Using the phone

In order to assist you in successfully creating a convincing application for maternity leave, this blog will give several maternity leave application samples and writing advice.

Maternity Leave Application Format

[Today’s Date]

[Recipient’s Name] [Recipient’s Designation] [Company Name] [Company Address] [City, State, Zip Code]

Salutations

[Your Full Name] [Your Signature] [Your Email Address] [Your Contact Number]

Sample 1: Maternity Leave Application for Teachers

Since 2016, I have had the privilege of teaching social science to fifth and sixth-grade students. I am writing to inform you that I am expecting and anticipate giving birth on October 9, 2023. As per the organisation’s policies, I kindly request maternity leave commencing from August 29, 2023, until January 20, 2024.

During my absence, I have taken the initiative to identify capable substitute teachers whose resumes are provided for your reference. Rest assured, I will diligently transfer all necessary materials and information to ensure a seamless transition for both you and the replacement teacher. I have already covered more than half of the curriculum, thus facilitating a smooth continuation of the lessons.

I sincerely appreciate your understanding and support during this period. Thank you for your consideration.

Yours sincerely,

Leena Fai Mob: 8787541908 Home phone number: 0389-2376854 Social Science Teacher ABC School

Sample 2: Maternity Leave Application for Manager

Dear Parth,

I am writing to inform you that I will be taking my allotted 26-week-long maternity leave starting 29/08/2023, as my due date is 09/09/2023. Should everything go according to plan, I should be able to return to the office by the second week of February 2024.

I have made it a priority to complete all pending projects before I go on my leave. Mr Sebastian Knight, the assistant manager, will assume my roles and responsibilities in my absence. Moreover, I will check in weekly via phone or email to ensure that the team continues to work productively and all deadlines are met.

If there are any changes in my plan, I will let you know as soon as possible.

I thank you for your understanding and attention to this matter.

Jessica Vali Manager Quality Assurance Department Mob: 9857879732 Home phone number: 011-2346954 Company abc

Sample 3 – Application for Maternity Leave

Dear [Recipient’s Name],

I, [Your Name] , a member of the [Department/Team Name] , am writing to formally request maternity leave, as I am currently [X months] pregnant. I kindly request leave starting from [start of maternity leave] to [end of maternity leave] , as per the organisation’s policy.

During my absence, I have arranged for Mr. Anirban Aditya and Miss Anna Hmar to manage my tasks efficiently. For any necessary communication, please find my contact details below. If there are any changes to my plans, I will promptly inform you.

Attached herewith is my doctor’s letter confirming my pregnancy and due date for your records.

I sincerely appreciate your understanding and attention to this matter. Thank you for your support.

Warm regards,

[Your Name] [Your Position] [Department/Team Name] [Contact Information]

Sample 4 – Maternity Leave Letter

Subject: Maternity Leave Application

Dear Mr./Mrs.{Recipient’s Name},

I’m sending you this email to let you know that my due date is August 27, 2023. Since I’ve planned to take my maternity leave on the “start date” and return to work on the “end date,” I’d like to take advantage of the organisation’s offered “No of Weeks” of maternity leave.

Miss Nina Rami has volunteered to assume my obligations and responsibilities while I’m away and delegate them as necessary.

If, for any reason, my plan changes, I will let you know as soon as possible. In case you ever need to get in touch with me, my home and personal phone numbers are listed below.

Thanking you,

{Your Name} {Phone Number} {Designation}

Sample 5 – Maternity Leave Request

Subject: Maternity Leave Request

I hope this message finds you in good health. I am writing to inform you that I am currently in the third trimester of my pregnancy, and my doctor has advised immediate bedrest before my due date on 27/08/2022. Consequently, I would like to avail myself of the allotted maternity leave starting from [Mention your Maternity Leave Starting Date] till [Mention Your Maternity Leave End Date] .

In my absence, Mr. Anil Kapoor and Miss Poonam Rai will divide my duties and responsibilities. They have been briefed to ensure a seamless transition during this period. For any urgent matters or crises, please do not hesitate to reach me at the contact number provided below.

I have attached the necessary doctor’s letters for your reference, confirming my situation and due date. Should there be any changes in my plan, I will inform you promptly.

Thank you for your understanding and support during this time.

[Your Name] [Job Profile] [Department Name] [Contact Number]

Sample 6 – Application for Maternity Letter

Subject: Application for Maternity Letter

I hope this message finds you well. I am writing to formally request maternity leave from [Mention Start Date of Maternity Leave] to [Mention End Date of Maternity Leave] . I have attached the necessary documents from my doctor confirming my pregnancy and due date for your reference.

During my absence, I have made arrangements for Mr. Aman Singh to manage my roles and responsibilities. He will provide regular updates on work progress thrice a week. My contact details are provided below for any urgent matters or if you need to reach me.

I assure you of my commitment to ensuring a smooth transition of my tasks. Should there be any changes in my plan, I will promptly inform you.

Thank you for your understanding and support. I am looking forward to your positive feedback.

Maternity Leave (ML) in India: Act, Eligibility & Benefits

In India, the Maternity Benefit Act of 1961 ensures that women employed in factories, mines, plantations, and organisations with 10 or more employees are entitled to maternity leave benefits. To be eligible, a woman must have worked with her employer for at least 80 days in the 12 months preceding her expected delivery date. Meeting this criterion makes an expecting mother eligible for the mandated maternity leave and any additional leave or benefits provided by her employer.

Eligibility Criteria

Maternity leave is extended to:

• Pregnant women,
• Women adopting a child,
• Women experiencing a miscarriage,
• Surrogate or commissioning mothers.

For surrogate mothers, the 26-week maternity leave period begins from the day the newborn is handed over to the adoptive parents.

Covered Sectors

Maternity leave benefits apply to women employees in both the public and private sectors, safeguarded by the Maternity Benefit Act of 1961. This Act encompasses establishments employing 10 or more people, ensuring female employees receive maternity benefits during pregnancy, childbirth, and post-delivery.

It’s important to note that the Maternity Benefit Act doesn’t extend to self-employed women or those working in establishments with less than 10 employees.

Understanding your maternity leave eligibility is crucial, ensuring you can avail of the benefits rightfully due to you during this important life event. If you have further questions or concerns, it’s advisable to consult with your HR department or legal advisor.

Maternity Leave Benefits

In India, the Maternity Benefit Act of 1961 provides essential support for working mothers, acknowledging their vital role during pregnancy and after childbirth.

Maternity Leave Period According to the Act, first and second-time mothers are entitled to 26 weeks, or 6 months, of paid maternity leave. Subsequent pregnancies allow for 12 weeks, ensuring mothers receive their full salary during this period. Importantly, this leave is not just about time off; it’s about supporting mothers during a significant life transition.

Additional Maternity Leave Benefits Recognizing the multifaceted challenges of motherhood, the Act ensures comprehensive support. Mothers are granted provisions for childcare, and upon return, they have the right to resume their previous positions. Additionally, if a mother requires more time to recuperate and adjust, her employer must grant extra leave days, promoting the physical and emotional well-being of both mother and child.

Protection for Pregnant Employees Pregnant employees deserve a safe and supportive work environment. The Act mandates that workplaces must provide essential facilities, including hygienic restrooms, comfortable seating, and safe drinking water, ensuring pregnant women can work in a healthy and secure manner.

Moreover, it’s crucial to note that under the Maternity Benefit Act, employers cannot terminate or dismiss women employees solely due to their pregnancy, labour, or post-childbirth recovery. This protective measure secures the livelihood and dignity of expectant and new mothers, fostering a workplace environment that values and supports every stage of a woman’s life.

How To Write An Email To HR Asking About Company Maternity Leave Policy

When inquiring about your company’s maternity leave policy, there are two primary communication methods you can opt for either verbal or written communication.

• Verbal Communication: You can request a meeting with your HR representative to discuss the maternity leave policy in person. Alternatively, you could initiate a conversation with them via a phone call to address your queries.
• Written Communication: Another effective approach is to send an email or a letter to HR. Composing a well-crafted email allows you to clearly articulate your questions about the company’s maternity leave policy and provides a documented record of the conversation.

Dear Mr./Mrs. [Recipient’s Name],

I hope this message finds you well. My name is [your name], and I am a member of the [your department] at [Company Name]. I joined the company on [joining date/month/year]. I am reaching out to inquire about our company’s policy concerning maternity leave as I am in the early stages of my pregnancy.

I would be greatly appreciative if you could provide me with the relevant document or link outlining the maternity leave policy. Additionally, I would like to arrange a private discussion at your earliest convenience to seek clarification and address any queries I may have.

Attached to this email, you will find the doctor’s letter confirming my pregnancy for your reference.

Thanking you for your prompt attention to this matter.

[Your Name] [Phone Number] [Job Profile]

Maternity Leave Extension Letter

At times, women require maternity leave extensions due to childcare or health issues. Addressing frequently asked questions about these extensions, consider the following key points in your request letter:

• Reasons for Extension: Explain the specific reasons for the extension. For childcare, mention the need to care for your newborn or your child’s health and well-being. If it’s related to health issues, provide brief details about your condition and how it impacts your ability to return to work.
• Duration of Extension: Clearly specify the duration of the extension you are requesting. State the exact start date and the anticipated end date of the extended leave period.
• Documentation: Provide any necessary medical certificates or documents supporting your request. This could include a doctor’s note outlining your health condition or a childcare professional’s recommendation for an extended leave period.
• Work Arrangements: If possible, propose a temporary work arrangement during the extended leave period. This might include remote work options, reduced hours, or specific tasks you can manage from home. Be clear about how you plan to manage your responsibilities remotely.
• Communication Plan: Specify how you plan to stay in touch during the extended leave period. Provide alternative contact information and assure your availability for important work-related matters.
• Assurance of Smooth Transition: Express your commitment to ensuring a smooth transition during the extension. Assure your employer that you will take the necessary steps to hand over your responsibilities or delegate tasks appropriately before your extended leave begins.

Maternity Leave Extension Letter Sample

I hope this message finds you well. I am writing to request an extension of my maternity leave, which commenced from [start date] to the initially agreed end date of [original end date]. I recently gave birth to my baby boy through a caesarean delivery, necessitated by health concerns. As advised by my doctor, my recovery requires additional weeks of bed rest, thus requiring an extension of my maternity leave until [new end date].

I have already coordinated with [name of the person in charge of your roles and responsibilities], who has kindly agreed to cover my duties during my absence.

Enclosed with this letter, please find the doctor’s letter confirming my health condition and the need for an extended maternity leave period.

I sincerely appreciate your understanding and support in this matter. Your consideration is highly valued.

Thanking you for your understanding.

FAQs about Maternity Leave Letter

What to include in a maternity leave extension letter.

• Duration: Specify your leave's start and end dates as per the initial agreement.
• Reasons: Briefly explain your reasons without oversharing.
• New Date: Request the new end date for your extended maternity leave and seek your employer's approval.
• Doctor's Letter: Attach a doctor's letter to validate your situation and request.
• Courtesy: Maintain a courteous tone, expressing gratitude, which can significantly impact the approval process.

When should I submit my maternity leave application?

It's advisable to submit your maternity leave application well in advance, typically a few weeks before your intended leave start date. This allows your employer ample time to plan for your absence and make necessary arrangements.

What information should be included in a maternity leave application?

A maternity leave application should include your personal details, expected due date, the duration of the leave, and the date you plan to return to work. It's also essential to mention if you intend to take the entire leave entitlement or a partial period.

Should I customise my maternity leave application based on company policies?

Yes, it's crucial to tailor your application according to your company's policies and guidelines. Familiarise yourself with the maternity leave policy to ensure your application aligns with the company's rules and regulations.

Is there a specific format for a maternity leave application?

While there isn't a strict format, a maternity leave application should be formal and concise. It's recommended to use a professional tone, include a clear subject line, and organise the content in a structured manner.

The above maternity leave application samples and tips should help you write and submit a convincing application for maternity leave.

• Payroll Process – Basics, Requirements, Compliances
• HR Policies – A Roadmap for Organisational Success
• What is Payroll Management System? – Definition and Importance

16 Replies to “Maternity Leave Application: Tips and Samples”

Bravo, what necessary words…, an excellent idea

Hey rather cool internet web-site!! Man .. Beautiful .. Amazing .. I’ll bookmark your internet site and take the feeds also’I’m happy to uncover numerous beneficial details right here inside the submit, we will need develop far more strategies in this regard, thanks for sharing. . . . . .

Hi there, just became alert to your blog through Google, and found that it’s really informative. I am going to watch out for brussels. I will be grateful if you continue this in future. Numerous people will be benefited from your writing. Cheers!

It is the easiest element in the world, but overall the notion is quite sound.

wonderful points altogether, you simply gained a brand new reader. What would you recommend about your post that you made some days ago? Any positive?

Youre so cool! I dont suppose Ive read anything such as this prior to. So nice to seek out somebody by original applying for grants this subject. realy we appreciate you beginning this up. this website is one thing that is needed over the internet, an individual after some originality. helpful project for bringing new stuff for the web!

Hey There. I found your blog using msn. This is a very well written article. I will be sure to bookmark it and return to read more of your useful information. Thanks for the post. I will certainly return.

This is a great blog and i want to visit this every day of the week “    

I am constantly thought about this, thanks for putting up.

Heya i’m for the first time here. I came across this board and I find It really useful & it helped me out much. I hope to give something back and aid others like you helped me.

The the next occasion I just read a weblog, I am hoping it doesnt disappoint me around that one. I am talking about, It was my solution to read, but I personally thought youd have something interesting to convey. All I hear is really a number of whining about something that you could fix in case you werent too busy seeking attention.

Outstanding post however , I was wondering if you could write a litte more on this subject? I’d be very grateful if you could elaborate a little bit further. Bless you!

Just wanna remark on few general things, The website style is ideal, the topic matter is rattling good

My brother suggested I would possibly like this blog. He was once entirely right. This submit actually made my day. You can’t believe just how so much time I had spent for this information! Thank you!

Nice article.keep up the good work.thanks

Great post. I used to be checking continuously this weblog and I am impressed! Very helpful info specially the final part : ) I deal with such information a lot. I was looking for this certain info for a long time. Thank you and good luck.

Leave a Reply Cancel reply

Your email address will not be published. Required fields are marked *

Save my name, email, and website in this browser for the next time I comment.

Please enter an answer in digits: three × 5 =

Request a Demo!

• HR Best Practices
• Payroll Management
• Social Security
• Business Enablement
• Employee Support

Popular Posts

Download the TankhaPay App

TankhaPay is developed and operated by AKAL Information Systems Ltd.

AKAL is a leading technology company with 20 years of experience, dedicated to empowering businesses through innovative solutions and expert services. Learn More

Quick Links

• Why TankhaPay
• Request a Demo
• ESIC Checklist
• EPF Checklist
• Workforce Social Security in India

• Terms of Use
• Privacy Policy

Maternity Leave Letter: Format, Application and Sample

Download Maternity Leave Letter Word Format For Free

Table of Contents

Why It Matters

Leave duration and pay, eligibility requirements, notification timelines, leave application process, benefits during leave, finding the answers, structure for success, tips for a winning letter, maternity leave letter format, maternity leave letter sample, addressing potential concerns, when should i submit my maternity leave letter, what should i include in my transition plan, do i need to mention my availability during leave in the letter, what resources can help me understand my legal rights regarding maternity leave, what if my company doesn’t offer paid maternity leave.

Motherhood is a joyous journey but comes with significant changes and adjustments. Maternity leave serves as a crucial period for expecting mothers to prepare for childbirth, recover physically and emotionally, and bond with their newborns. It allows women to prioritize their health and well-being while ensuring a smooth transition into parenthood.

However, requesting maternity leave can sometimes feel daunting. Some women may face anxieties about navigating company policies, concerns about workload transition, or even fear of jeopardizing their career advancement.

This comprehensive guide aims to empower expecting mothers by helping them craft a professional and effective maternity leave letter. By following these steps, you can feel assured in securing the well-deserved time you and your baby need.

Throughout this blog, we’ll explore your company’s maternity leave policy and the essential elements of a strong maternity leave letter and provide a sample template for your reference. We’ll also address potential concerns and equip you with resources regarding your legal rights.

Understanding the Maternity Leave Policy

Knowing your company’s maternity leave policy is the foundation for writing a confident and effective maternity leave letter. It equips you with the information you need to clearly articulate your request and ensures you maximize the benefits available.

A thorough grasp of your company’s maternity leave policy empowers you in several ways:

• Clarity: You can precisely specify the requested leave duration in your letter.
• Confidence: Knowing your rights and entitlements strengthens your position when negotiating leave details.
• Planning: You can utilize the information to plan for childcare arrangements and workload transition during your absence.

Key Elements to Research for Maternity Leave Letter

Here are the crucial details you need to uncover within your company’s maternity leave policy:

• Length: Find out the total duration of paid and unpaid leave offered.
• Compensation: Determine whether the leave is fully or partially paid and understand any pay calculation methods employed during the leave period.
• Minimum Tenure: Companies often require a minimum period of employment before granting maternity leave benefits. Identify this timeframe to ensure you qualify.
• Advance Notice: Policies typically specify a timeframe for notifying your employer about your intention to take maternity leave. Knowing this allows you to submit your letter well in advance.
• Formal Procedures: Uncover the official channels for requesting maternity leave. This might involve submitting a formal application form or notifying a designated contact person.
• Healthcare Continuation: Explore how your health insurance coverage will be handled during your leave.
• Other Benefits: Check if the policy extends additional benefits, such as short-term disability pay or access to company resources during your absence.

Fortunately, there are several resources readily available to help you understand your company’s maternity leave policy:

• Employee Handbook: This comprehensive document often outlines company policies, including those related to maternity leave.
• Human Resources Department: The HR department is your go-to resource for any questions or clarifications regarding maternity leave policies and procedures.
• Company Website: Many companies maintain dedicated sections outlining employee benefits, which might include details about maternity leave.

Crafting Your Maternity Leave Letter

A well-written maternity leave letter acts as a bridge between your upcoming journey into motherhood and your continued commitment to your professional role. It’s a formal document informing your employer of your planned leave while demonstrating professionalism and preparedness.

Here’s a breakdown of the essential elements that should form the backbone of your maternity leave letter:

Salutation: Begin by addressing the letter to the appropriate recipient, typically your HR manager or direct supervisor.

Introduction: Open the letter with a clear and concise statement expressing your intent to request maternity leave.

Leave Details: This is the heart of your request. Specify the start and end dates of your desired leave period.

Referencing Company Policy: Briefly mention the relevant details (e.g., “I am writing to formally request maternity leave in accordance with our company’s policy”) to demonstrate your understanding of your company’s maternity leave policy.

Transition Plan (Optional): Going the extra mile can significantly benefit your request. Outline any steps you’ve taken to ensure a smooth handover of your responsibilities during your absence.

This could include: Completing ongoing projects as much as possible before your leave begins. Creating detailed handover documents outlining your ongoing tasks and responsibilities. Identify colleagues familiar with your work and can take over specific tasks during your leave.

Availability During Leave (Optional): While complete disconnection might be ideal, some women choose to offer limited availability during their leave. If applicable, indicate your level of accessibility (e.g., checking emails periodically or being available for urgent matters).

Return to Work: Express your intention and enthusiasm to return to work after your leave concludes.

Closing: Conclude the letter by thanking the recipient for their time and consideration.

Signature: For a physical copy, include your signature and printed name.

Here are some additional points to remember for a polished and impactful letter:

• Professional Tone: Maintain a professional and courteous tone throughout the letter.
• Proofreading Perfection: Ensure there are no typos or grammatical errors. Proofread meticulously before submitting.
• Electronic Advantage: Consider sending your letter digitally if your company allows electronic submissions.
• Attaching Documentation: Include any necessary supporting documents, such as a doctor’s note confirming your pregnancy and due date.

Subject: Maternity Leave Request – [Your Name]

Dear [HR Manager name] ,

I’m delighted to announce that I’m expecting a baby! My due date is [Due Date], and I’m writing to formally request maternity leave.

I’ve thoroughly reviewed the company’s maternity leave policy and understand that [ Briefly mention relevant details from the policy, e.g., “I am eligible for X weeks of paid leave”]. To ensure a smooth handover, I’ve already [ Briefly mention any steps you’ve taken, e.g., “wrapped up all critical projects” and “prepared detailed handover documents for ongoing tasks”].

While I’m excited to embrace motherhood, I’m also deeply committed to [Company Name]. I plan to return to work refreshed and ready to contribute on [Return Date]. In the meantime, I’ll check emails periodically for urgent matters.

Thank you for your understanding and support during this exciting time.

[Your Name]

Additional Considerations

While a well-crafted letter is crucial, other aspects must be considered for a smooth transition into maternity leave.

• Early Notification: Providing ample notice allows your employer sufficient time to prepare for your absence. Aim to submit your letter at least 8-12 weeks before your desired leave start date. This demonstrates respect for your colleagues and ensures a smoother handover process.
• Open Communication with Your Manager: Communication with your manager throughout pregnancy is key. Discuss your plans, workload, and potential concerns. This fosters understanding and collaboration to ensure a successful leave.
• Discussing Childcare Options: While on leave, childcare arrangements become a priority. Explore daycare options, consider family support networks or research potential nanny services. Planning helps alleviate stress upon your return.
• Returning to Work After Maternity Leave: Re-entering the workforce after maternity leave can be an adjustment. Discuss your return with your manager beforehand. Explore options for flexible work arrangements if needed, and consider attending company events to maintain professional connections during your absence.
• Understanding Your Legal Rights: National and state laws may provide additional maternity leave protections beyond your company’s policy. Familiarize yourself with these rights to ensure you’re receiving the full benefits you deserve.

Crafting a clear, professional, and well-informed maternity leave letter empowers you on your path to motherhood. This guide has equipped you with the knowledge to understand your company’s policy, structure your letter effectively, and navigate potential concerns.

Remember, requesting maternity leave is not a burden; it’s your right. By being proactive and confident in your communication, you can ensure a smooth transition and return to your professional role feeling refreshed and ready to contribute.

Frequently Asked Questions

It is generally recommended that you submit your maternity leave letter at least 8-12 weeks before your desired start date. This allows your employer ample time to prepare for your absence and ensures a smoother handover of your responsibilities.

Your transition plan demonstrates your professionalism and preparedness for leave. It can outline steps you’ve taken like:

• Completing urgent projects before your leave begins.
• Creating detailed handover documents for ongoing tasks.
• Identifying colleagues who can handle your specific tasks during your absence.

This is optional. While complete disconnection might be ideal, some women choose to offer limited accessibility. If applicable, you can mention checking emails periodically or being available for urgent matters.

Government websites: Many government websites offer dedicated sections outlining maternity leave rights and regulations.

Employee rights organizations: Look for organizations dedicated to employee rights that can provide valuable resources and support.

This can be a challenging situation. Here are some options to consider:

• Negotiate with your employer: Depending on your company culture and value to them, you might be able to negotiate some form of paid leave.
• Explore alternative benefits: Investigate whether your company offers other benefits, like short-term disability pay, that could help during your leave.
• Consider using vacation or sick leave: If applicable, you might be able to use accrued paid time off to supplement unpaid leave.
• Research government assistance programs: Depending on your location, government programs might offer financial support during maternity leave.
• Previous Post Interview Call Letter
• Next Post No Dues Certificate For Employee

Modernize your HR tasks with factoHR today

Experience the digitalization of everyday business activities with factoHR's modern and compatible solutions for every need.

Download Maternity Leave Letter

Continue with Google or enter your details.

By submitting you are agreeing to receive newsletters, or marketing and promotional content.

© 2024 Copyright factoHR

• Privacy Policy
• Terms of Service
• Cookie Policy
• IPR Complaints
• Abuse Policy
• Anti Spam Policy
• Information Security Policy

Maternity Leave Letter Examples – Crafting Your Pregnancy Leave Application

• Post author: Meet
• Post published: March 30, 2023
• Post category: Leave Request

Maternity Leave Letter – Maternity leave is a critical aspect of the working world for pregnant women. It is an essential period of rest and recuperation after childbirth, allowing new mothers to bond with their newborns while recovering physically and mentally. To apply for maternity leave, it is necessary to submit a letter to the employer stating the expected date of delivery and the duration of the leave. Crafting a well-written maternity leave letter is crucial for ensuring a smooth and hassle-free leave period. In this article, we have compiled 15 examples of maternity leave application letters and formats that can help expectant mothers in drafting their own letters.

Table of Contents

Helpful tips for writing a maternity leave letter

• Begin with a clear and concise introduction, stating the purpose of your letter or email, such as “I am writing to request maternity leave.”
• Specify the dates you plan to take leave, including the start and end dates. This will help your employer plan and make necessary arrangements for your absence.
• Check your company’s policy for maternity leave to ensure that you are following the correct protocol and include any required forms or documents with your request.
• Use a professional tone throughout your letter and avoid oversharing personal information.
• If possible, give your employer enough notice of your planned leave to allow them to make arrangements for your absence.
• Offer to collaborate with your employer and colleagues to ensure a smooth transition and completion of your tasks before your leave.
• Express your gratitude for your employer’s support and understanding.
• Consider including bellow maternity leave letter samples or examples as a reference to ensure that your request meets the expected format and content.
• Avoid making demands or being confrontational in your letter or email. Remember that this is a request, not a demand.
• Proofread your request for any errors or typos before sending it to your employer.

By following these tips, you can write a professional and effective maternity leave request to your boss, in the correct format and with the necessary information.

Formats for maternity leave Letter

1 – formal letter format:.

[Your Name]

[Your Address]

[City, State Zip Code]

[Employer’s Name]

[Employer’s Address]

Dear [Employer’s Name],

I am writing to inform you that I will be taking maternity leave from [Start Date] to [End Date] in accordance with the company’s maternity leave policy. I am currently [X] weeks pregnant and plan to begin my leave on [Start Date].

During my absence, I will ensure that all my current projects are completed and that my colleagues are fully informed of any outstanding tasks. I will be accessible for any essential correspondence through email or telephone as well.

Thank you for your support and understanding during this time.

2- Maternity Leave Letter – Email Format:

Subject: Maternity Leave Request

I am writing to request maternity leave in accordance with the company’s maternity leave policy. I plan to take leave from [Start Date] to [End Date] to prepare for the arrival of my child.

During my absence, I will ensure that all my current projects are completed and that my colleagues are fully informed of any outstanding tasks. I will be accessible for any required communication through email or phone as well.

Thank you for your understanding.

Best regards,

3 – Short and Simple Maternity Leave Letter Format:

I will be taking maternity leave from [Start Date] to [End Date] in accordance with the company’s maternity leave policy. Thank you for your understanding.

4 – Family-Friendly Format:

I am writing to request maternity leave to prepare for the arrival of my child. I plan to take leave from [Start Date] to [End Date] to ensure that my family is properly cared for during this important time.

Thank you for your understanding and support.

5 – Maternity Leave Letter – Professional Format:

I am writing to inform you that I will be taking maternity leave from [Start Date] to [End Date]. I will be using my accrued sick and vacation time, as well as any other available benefits, to cover the duration of my leave.

Before commencing my leave, I will make certain that all ongoing projects are finalized and that my colleagues are thoroughly updated regarding any pending tasks. Moreover, I will remain accessible through email or phone for any essential communication needs.

6 – Grateful Format – Maternity Leave Letter:

I am writing to express my gratitude for your understanding and support during this important time. I will be taking maternity leave from [Start Date] to [End Date] to prepare for the arrival of my child.

During my absence, I will ensure that all my current projects are completed and that my colleagues are fully informed of any outstanding tasks. I am also accessible for any essential communication through email or phone.

Thank you again for your support.

7 – Personalized Format:

I am writing to request maternity leave from [Start Date] to [End Date]. During this significant period, I plan to utilize the available time to make adequate preparations for the arrival of my child and ensure that my family receives the necessary care and attention.

I appreciate your support and understanding during this time. If you have any questions or concerns, please do not hesitate to contact me.

8 – Positive Maternity Leave Letter Format:

I am thrilled to inform you that I am expecting a child and will be taking maternity leave in accordance with the company’s maternity leave policy. My leave will begin on [Start Date] and end on [End Date].

During my absence, I will ensure that all my current projects are completed and that my colleagues are fully informed of any outstanding tasks. I will also be reachable for any necessary communication through email or phone.

Thank you for your support and understanding during this exciting time.

9 – Informative Format for Maternity Leave Letter:

I am writing to inform you that I will be taking maternity leave from [Start Date] to [End Date]. I have attached a copy of the company’s maternity leave policy and completed the necessary forms to initiate my leave.

During my absence, I will ensure that all my current projects are completed and that my colleagues are fully informed of any outstanding tasks. I can be reached via email or phone for any required communication as well.

Thank you for your support and understanding.

10 – Collaborative Format:

I am writing to request maternity leave from [Start Date] to [End Date]. I am excited to embark on this new journey and appreciate your support during this time.

To ensure a smooth transition, I would like to work with you and my colleagues to plan for my absence and ensure that all my current projects are completed. I am also happy to provide training or assistance to any colleagues who may need it.

Thank you for your collaboration during this exciting time.

11 – Personal Format:

I am writing to request maternity leave from [Start Date] to [End Date] to prepare for the arrival of my child. I have been looking forward to this moment for a long time, and I want to ensure that I can be there for my child during this important time.

During my absence, I will ensure that all my current projects are completed and that my colleagues are fully informed of any outstanding tasks. I will be available for any necessary communication via email or phone.

12 – Collaborative and Informative Format:

I am writing to request maternity leave from [Start Date] to [End Date] and to initiate the necessary steps to prepare for my absence. I have attached a copy of the company’s maternity leave policy and completed the required forms.

To ensure that my colleagues are fully informed of my responsibilities and to plan for my absence, I would like to work with you and my team to develop a transition plan. I will ensure that all my current projects are completed and that I provide any necessary training or assistance.

13 – Flexible and Grateful Format:

I am writing to request maternity leave from [Start Date] to [End Date]. I am excited to welcome my child into the world and grateful for my company’s maternity leave policy, which lets me take the time I need to prepare and bond with my baby.

This might result in certain inconveniences, and I am open to adapting and exploring alternatives to ensure that my tasks are accomplished promptly and effectively. Please let me know how I can best support my team during my absence.

14 – Short and Sweet Format:

Please be advised that I will be taking maternity leave from [Start Date] to [End Date]. Thank you for your understanding.

15 – Empathetic and Supportive Format:

I am writing to request maternity leave from [Start Date] to [End Date]. As much as I love my job, I need to take some time off to focus on my health and the health of my baby.

I understand that this may create additional work for my colleagues, and I am committed to ensuring that my responsibilities are transferred smoothly and without disruption. Please let me know if there is anything else I can do to support my team during my absence.

Thank you for your empathy and support.

Related Posts:

You Might Also Like

Balancing Responsibilities: Tips for Requesting Leave Due to Family Illness

Take the Break You Deserve with These 7 Annual Leave Application Letter Examples

Mastering the Art of Writing a Professional One-day Leave Application

Applications , Leave Request Letter

How to Write a Maternity Leave Letter

The arrival of a child is a joyous occasion. It is expected that you will want to take time off work to enjoy the moment with your loved ones. Additionally, it is also considered healthy for a mother to bond with their newborn. This is why it is crucial to learn How to Write a Maternity Leave Letter.

A maternity leave letter is a formal document. It details your intention to take time off work at the end of your pregnancy to care for your child. Besides asking permission to do this, it should also detail your away dates, plans for pending work, and contact information.

In this article, we review how to communicate your leave request to your boss effectively.

What to Include in a Maternity Leave Letter

A maternity leave letter is different from other leave applications in that the circumstances are not modifiable. You cannot postpone your due date. However, the letter must adhere to company policy and follow closely after a one-on-one discussion with your employer. Here is what your letter should include:

• Recipient Address – This is your company address and the HR Manager’s name.
• Date – After the address, always indicate the date you drafted your request.
• Subject Line – Include a brief phrase that captures your reason for writing.
• Body – In the first paragraph, reintroduce the reader to your situation. Mention your expected due date, the reason for taking maternity leave, and the dates you plan to be away. Next, provide the reader with a workload proposal that covers your pending projects. You can also include your contact information should anything not go according to plan. Finally, briefly mention how you plan to transition back to work.
• Sender’s Details – Close your letter with a note of thanks, your name, signature, and job title

Writing Tips for a Maternity Leave Letter

Most people understand that pregnancy and motherhood is a significant milestone. However, it would be unprofessional to just miss work without discussing it with your employer. The following tips should help you properly communicate your leave request:

• Use the appropriate salutation.
• Remind the reader of your pregnancy and due date in the first paragraph
• Include exact dates for when you will leave and resume work
• Keep your letter short and to the point.
• Use a polite and professional tone.

Maternity Leave Letter Template

{HR Manager’s Name}

{Company Name}

{Company Address}

{City, State, Zip Code}

Re: Maternity Leave Request

Dear {Mr./Mrs. Ms. Last Name},

As you know, I am expectant. I am writing to inform you that my due date has been set for {date}. I am also writing to request time off from work for my maternity leave from {leave date} to {resume date}. This time will allow me to physically recuperate and take care of my new child.

While away, I plan to {briefly describe your work plan}. I have also made arrangements with {colleague/supervisor name} to handle my pending projects.

If you need me for anything during my leave, you can reach me at {contact information}.

Thank you for your time and consideration.

{Your Name}

{Job Designation}

Sample Maternity Leave Letter

9 November 2030

Henry Cooper

JKL Company

343 Garden Grove

Jersey City, NJ 23121

Dear Mr. Cooper,

I am writing to request permission to take time off work for my maternity leave. As you know, I am expectant. My due date has been set for 23 November 2030, after which I plan to be away from work for 4 weeks. This time will allow me to recuperate and care for my new child.

During my leave, I plan to handle all pending projects on my portfolio. I have made arrangements with my assistant, who will cover any new assignments in my absence.

If you need me for an emergency, you can contact me at rachelray.com or 345 6789 123.

Senior Electrical Technician

Maternity Leave Letter (Word Template)

Bottom Line

Now that you know How to Write a Maternity Leave Letter, you should have an easier time communicating your request. Remember to use professional and polite language. It is also important that you include the exact dates you plan to leave and resume work. If your absence will affect other people in your department, detail in your letter how you plan to compensate. Finally, always send in your request at least a week before you need to leave.

How did our templates helped you today?

Opps what went wrong, related posts.

Boyfriend Application Forms

Rental Application Forms & Templates

Rental Application Denial Letter: Template and Example

Leave Application Cancellation Letter

Cancellation Letter for House Purchase – Sample & Template

Sample Application Cancellation Letter (Tips & Template)

Leave of Absence Letter for Personal Reasons

Leave Application for Attending Marriage Ceremony

Thank you for your feedback.

HR templates

Transform your hiring with charlie recruit.

Say hello to better, faster, fairer hiring with our new recruitment software add-on. Find out more.

How to write a maternity leave letter (tips for employers) + free template

I know from experience how hard it can be to understand the difference between legal requirements and HR best practice, especially when it comes to maternity leave.

UK employment law allows eligible employees to take 52 weeks of maternity leave from work — but companies can design their own maternity schemes to better suit their needs and those of their team members.

A small business without dedicated HR personnel often lacks the expertise they need to navigate the notoriously kafkaesque maze of UK employment bureaucracy, and don’t have the time to write and respond to maternity leave letters in the first place.

As a small business HR advisor, I’ve helped scores of small businesses stay compliant and on top of the law, while also creating a culture where employees who are expecting children are supported and valued. It’s a tricky balance, but achieving it will make your business a place that values mothers, children and people in general.

In this guide, I’d like to draw on my experience and offer guidance on what maternity leave letters are , how employers should write maternity leave letters, and how templates and HR software can make the process easy while maximizing its benefits.

What are maternity leave letters - and why are they important?

Maternity leave is one of the central processes of HR management. Maternity leave letters are how this process is executed.

Expectant mothers must have the option of going on maternity leave, so they can prepare for the child's birth and be present for the first year of their lives when the child's development is critical. A baby needs their mother, after all.

These letters are a formal documentation of the employee's leave request and your approval as their employer.

In the United Kingdom, there are two main types of maternity leave letters:

• Employee’s maternity leave letter : This is the first letter sent by the pregnant employee to their employer, formally requesting maternity leave. It includes details like the expected week of delivery and the intended start date of maternity leave
• Employer’s confirmation of maternity leave letter : When you receive the employee’s maternity leave request, you typically respond with a confirmation letter. Your response acknowledges the request, outlines the terms of the leave (including duration and maternity pay), and outlines the process for the team member returning to work.

Maternity letters are a legal requirement in the UK. They facilitate understanding and transparency between you and your team members and set clear expectations for the maternity leave.

These letters are in place so you can stay compliant with UK employment law and plan for the employee’s absence. As for the employee, having their request documented in these letters secures their right to maternity pay.

Also check out another part of the maternity leave process such as completing a risk assessment template and organising a phased return to work .

How to write a maternity leave letter (from employee to employer)

Once the pregnant employee decides to go on maternity leave and prepare for the pregnancy and birth, it’s important that they put in their request to you as soon as possible.

That way, you can plan for their absence and make any necessary adjustments to make sure that projects are finished and deadlines are met before they go on leave. It also protects your employee’s rights and entitlements.

Your employee’s maternity letter to you should include information such as:

• The employee’s statement of intention to go on leave
• The expected week of childbirth, as determined by a medical professional
• The dates the employee plans to start maternity leave and when they plan to return to work

The employee should send you this letter about 15 weeks before childbirth, or as soon as reasonably possible. The sooner you’re informed about their maternity leave, the better you can plan around their absence so that things continue to get done with the missing team member gone.

Maternity leave letter sample

Here’s an example of how the employee might word their request for maternity leave notice letter:

Subject: Maternity Leave Request - [Your Name]

Dear [Employer’s Name],

I am writing to formally notify you of my pregnancy and my intention to take maternity leave following the statutory requirements. I am currently expecting my baby on [Expected Due Date], and I plan to start my maternity leave on [Start Date of Maternity Leave].

As per the statutory guidelines, I understand that I am entitled to 52 weeks of maternity leave. However, I intend to take [Number of Weeks You Plan to Take] weeks of leave and, barring any unforeseen circumstances, plan to return to work on [Expected Return Date].

I have attached my MAT B1 maternity certificate, confirming my pregnancy and the expected due date of my baby. I understand that this will be used to arrange my Statutory Maternity Pay.

I am committed to making this transition as smooth as possible and will do my utmost to ensure all my responsibilities are up to date before my leave. I am also happy to assist in any way possible in finding a temporary replacement during my maternity leave if necessary.

Please let me know of any information or forms I need to complete before my leave begins. I appreciate your understanding and support during this important time.

Thank you for your attention to this matter.

Best regards,

[Your Name]

[Your Position]

[Your Contact Information]

A letter like this provides you as the employer with all the details you need to prepare for their absence. It also shows on the employee’s part that they’re willing to cooperate with the transition and make sure you’re in good hands while they’re gone.

You can download our maternity leave letter template here below as a Google Doc, so you can easily share it with your team members.

How you respond to a maternity leave letter (from employer to employee)

When you get your employee’s maternity letter, it’s your responsibility as their employer to respond in a timely and professional way.

Your response is officially referred to as a “ confirmation of maternity leave letter ”, which acknowledges the employee’s request and gives them information about their leave period.

Your response to the employee going on maternity leave should include:

• Confirmation of their maternity leave beginning and end dates
• Details about the maternity pay they’ll receive
• Expectations about what will happen at the end of maternity leave, such as when they’ll return to work

You are required by law to respond to a maternity leave request within 28 days of receiving it, confirming the dates and details about your employee’s return to work.

To help you form your response, we made this confirmation of maternity leave letter template to give you a starting point.

You can customise this template according to your circumstances and your company policies - or just fill out the placeholder text, and you’re all sorted!

Sealing the deal: streamlining your maternity leave process with HR software

Maternity leave letters help make for smooth and clear communication between you as the employer, and the employee about to go on maternity leave.

If you don’t have the time or hands-on expertise to formalise your maternity leave process yourself, I got you covered. I or one of the other HR advisors at CharlieHR can give you expert HR guidance, from drafting branded and personalised parental leave policies unique to your business, to reviewing the leave requests themselves. With the guidance of an HR expert, you can rest assured that you'll be on the right side of the law and have a maternity leave policy that values your employees as people.

Also, with CharlieHR’s time off software, requesting and approving parental leave is a piece of cake. Your team members can request maternity leave right in the platform and have them forwarded to you for approval, making sure everyone is on the same page and can plan accordingly.

Keen to see how it works? Try CharlieHR for free today .

Want more HR templates like this one?

• Probation review template
• Workplace accident report
• Return to work interview

What is an employee loan agreement? (With employee load agreement template)

The complete guide to extending probation period (with free letter template included), what is a pass probation letter tips & free template, try charlie for free.

Letters.org

The Number 1 Letter Writing Website in the world

Maternity Leave Application

Last Updated On February 22, 2020 By Letter Writing Leave a Comment

Maternity leave is requested by a woman who is about to have a baby or has just had a one. A maternity leave application is addressed to the employer or relevant authority. Many employers have policies and guidelines to manage maternity leave, the number of leave days and whether it is paid or unpaid. Maternity leave can also be planned for the expectant woman to leave the office a few months before the due date.

It is important to request for maternity leave in good time to reduce inconveniences with normal workings. If there are given guidelines for maternity leave in your company, these terms should be addressed in the approval letter for documentation purposes. It is also essential for the employer to receive your request before the day of leaving so that arrangements can be made to appoint somebody to assume your duties.

Tips for writing a maternity leave application

• Read through the maternity leave guidelines
• Apply in good time to reduce inconvenience 
• Use formal and professional language
• Include the day of leaving and resuming work
• Describe the leave days you are eligible for
• Include a signature at the end
• The reason for the leave should be precise
• Mention a person to back you up while you are absent

Maternity Leave Application Templates

Is your pregnancy almost due and you need maternity leave? Have a look at the maternity leave application template that you can use and sample letter to guide you through requesting for leave.

_____________

Date (date on which letter is written)

________________

Sub:_________________________________________

Dear _________________,

My name is ____________ and I am pleased to inform you that I am expectant. My delivery date is ____________ and I wish to apply for a maternity leave. I hereby apply for a ____________ months’ maternity leave to give myself time with the baby and rest.

According to the maternity leave policy of this company, I am eligible to ____________ months before delivery and ____________ months after delivery. I wish to start my leave on ____________ and resume work on ____________. It has been a pleasure working in this company and I hope to continue with my career when I return.

____________ will assume my duties in my absence since they are knowledgeable about the work I do. Please also consult ____________ if you need assistance or clarification on the project reports. I can be contacted whenever needed on my mobile ____________ or email ____________. I hope that you will make arrangements for me to have reduced work when I return so that I can ease back to the office.

Thank you in advance.

Yours Truly, 

(__________________)

_______________

Date: ______________ (date of writing the letter)

Subject: Maternity Leave application

Respected Sir,

I am _______________ (Name), from _______________ (project). I am pleased to inform you that I am an expecting mother and in my fifth month of pregnancy, and I would like to avail the maternity leave. I request you to please grant me _______________ (no. of days of leave) leave, as _______________ (Reason).

_______________ (backup) will be my backup during my absence. You can also contact _______________ (Point of contact) for any other issues. However I will be reachable on my mobile number _______________ (Mobile number) for any urgent issues.

Thanking you.

Yours faithfully,

_______________ (Your Name)

Maternity Leave Application Samples

You can ask your employer for a maternity leave when you are expecting a baby. To write a professional and quality letter, consult our free maternity leave application sample letter that will help you out.

Kathryn Chambers,

37 Bank Ave.

Aliquippa, PA 15001

United States

Date:____________ (Date on which letter is written)

Asa Curtis,

Topaz Company

8 River Drive

Hummelstown, PA 17036

Sub; application for maternity leave

Dear Mr. Curtis,

I hereby write this letter to notify you that I am pregnant and I wish to apply for maternity leave. I am in my seventh month of pregnancy and my delivery date is 5 th June 2020. I wish to avail of a maternity leave application for four months to nature my child and rest.

I am eligible for one month leave before delivery and three months after delivery according to the maternity leave policy. I hope to start my leave on 1 st May 2020 and resume work on 6 th September 2020. In my absence, Micheal Arellano will cover my post and assume my duties. You can also contact Margret Duke on the status of the current projects. 

Thank you in advance for allowing me time off to take care of my baby. I will be available on my cell 472-470-4890 in case you have any queries. Kindly find the enclosed doctor’s letter with more details.

Kathryn Chambers

Rohini Singh,

PMO Project,

Assistant Manager,

LMP Account,

Pragati Software Solutions Pvt.Ltd.,

Whitefield,

Bangalore – 560066.

Date: 17.2.17.

Mr. Karan Mehra,

Project Manager,

I am Rohini from the PMO project. I am pleased to inform you that I am an expecting mother. I am in the sixth month of my pregnancy. My delivery date is on 27/4/17. I want to avail of my maternity leave. I would also require two months of leave to rest and nurture my baby.

Hence, I request you to please grant me eleven months of leave, i.e., from 19/2/17 to 19/1/18. I will be back in the office on 20/1/2018. Mr. Randheer Shukla will be my backup in my absence. Mr. Sandeep Hooda also can be contacted in case of issues related to reports. However, I will be available for calls in case of urgent issues.

Mr. Randheer Shukla will be my backup in my absence. Mr. Sandeep Hooda also can be contacted in case of issues related to reports. However, I will be available for calls in case of urgent issues. Contact: 9036671181

Thank you for understanding.

Yours Sincerely,

Rohini Singh.

Maternity Leave Application Email Format

Is work becoming tougher from your expectancy? It is time to request your boss for leave. With our maternity leave application in an email format, you can drop a professional request in your boss’s inbox.

My name is Kathryn Chambers from the finance team and I am pleased to inform you that I am an expectant mother. I am two months due and I wish to avail of my maternity leave application. I am expecting to deliver on 5 th June 2020 and I request four months’ leave to rest and take care of my baby.

According to the maternity leave policy, I am qualified to take one month’s leave before delivery and three months after delivery. I wish to start my leave on 1 st May 2020 and resume my duties on 6 th September. I am very pleased to work here and I hope to continue my career here.

In my absence, I recommend Micheal Arellano to assume my duties. Kindly also consult Margret Duke if you have any questions or need clarification of the current project. I will be available to assist whenever possible and you can reach me on my mobile 472-470-4890. I also hope that we can arrange flexible working hours when I return so that I can ease back to my duties.

Thank you in and I hope for your approval.

Kind regards,

Pregnancy is a very crucial phase in the life of a female employee that requires care, attention and enough rest. Employers have maternity leave provisions where one can take some time off. In a maternity leave application, it is important to be genuine about the reason for the leave, be specific on the dates you will be away and the name of the contact person who will cover your post.

Megha Kothari

Comments are disabled for this post.

Related Letters:

• Maternity Leave Letter
• Employee Maternity Leave Letter
• One Day Leave Application Letter
• Leave Application Email
• Leave Application Letter
• School Leave Application
• Effective Leave Application Letter
• Pregnancy Leave Letter
• Leave Letter Sample
• Sample Paternity Leave Letter
• Half Day Leave Letter
• Annual Leave Letter
• Leave Letter to Boss
• Medical Leave Letter
• Leave Letter Writing Tips
• Leave Letter
• Thank You Leave Letter
• Sample Leave Letter
• Paternity Leave Letter
• Office Leave Letter
• Casual Leave Letter
• College Leave Letter
• Leave Letter Format
• Leave Letter Template

Leave a Reply Cancel reply

You must be logged in to post a comment.

Maternity Leave Application Letter

Save, fill-In The Blanks, Print, Done!

Download Maternity Leave Application Letter

Or select the format you want and we convert it for you for free:

• This Document Has Been Certified by a Professional
• 100% customizable
• This is a digital download (27.43 kB)
• Language: English
• We recommend downloading this file onto your computer.

• Contact Information:
• Your full name
• Your employee identification or reference number (if applicable)
• Your job title
• Your department or division
• Your current contact information (address, phone number, and email)
• Date : The date on which you are writing the letter.
• Address : The recipient's name, title, company name, and address. If you're addressing it to your HR department, use the department's name or "To Whom It May Concern."
• Salutation : A formal greeting to the recipient, such as "Dear [Recipient's Name]" or "Dear Sir/Madam."
• Introduction : Begin the letter by stating the purpose and introducing your request. For example:
• State that you are writing to formally request maternity leave.
• Mention the expected date of your leave and the expected date of your return.
• Explanation : Provide a brief explanation of your pregnancy and the medical or health reasons necessitating your maternity leave. You may also include any relevant medical documentation or certificates if required by your employer.
• Requested Leave Duration : Specify the duration of the leave you are requesting. This can include the start date and the expected end date. Be sure to adhere to any company policies or local labor laws regarding maternity leave.
• Plan for Leave Coverage : If applicable, discuss how your responsibilities will be handled during your absence. You can suggest a plan for interim coverage or designate a colleague or team member to take over your tasks.
• Gratitude : Express your gratitude for your employer's understanding and support during this important time in your life.
• Contact Information During Leave : Provide an alternate contact method, such as an email address, where you can be reached during your maternity leave if necessary.
• Closing : Use a professional closing, such as "Sincerely" or "Yours faithfully."
• Signature : Sign the letter by hand if submitting a printed copy. If sending the letter via email, you can use a scanned signature image.

DISCLAIMER Nothing on this site shall be considered legal advice and no attorney-client relationship is established.

Leave a Reply. If you have any questions or remarks, feel free to post them below.

Leave Letter Templates

How to draft the perfect Leave letter? Check out the informal and formal leave letter samples and use them for your own convenience.

Related templates

• Maternity Leave Application Letter Sample
• Acknowledgement Letter for Job Interview
• Medical Leave Application Letter
• Acknowledgement Of A Resignation Letter Sample

Latest templates

• Employee Payroll Budgeting And Billing Format
• Motivational Letter
• Administrative Assistant Application Cover Letter
• Poor Performance And Attendance Warning Letter

Latest topics

• IT Security Standards Kit What are IT Security Standards? Check out our collection of this newly updated IT Security Kit Standard templates, including policies, controls, processes, checklists, procedures and other documents.
• GDPR Compliance Templates What do you need to become GDPR compliant? Are you looking for useful GDPR document templates to make you compliant? All these compliance documents will be available to download instantly...
• Influencer Marketing Templates What makes a good influencer? Check out our effective and useful Influencer Marketing Templates here!
• Business Credit Application Forms How to create a Business Credit Application Form? Check out our Credit Application Form templates here.
• Short Sick Leave Email Sample How to write a short sick leave email? Check out our Short Sick Leave Email Sample templates here!

A successful man is one who can lay a firm foundation with the bricks others have thrown at him. | David Brinkley

ONLY TODAY!

Receive the template in another format, for free!

Maternity Leave Request Letter

Download this Maternity Leave Request Letter Design in Word, Google Docs, PDF, Apple Pages Format. Easily Editable, Printable, Downloadable.

The joys and struggles of motherhood are best experienced away from the workplace, which is why the Free Maternity Leave Request Letter is going to come in handy. Get this for free and make whatever necessary edits you can. Print it out personally or commercially.

[Name of the Sender] [Position] [Contact Number] [Email Address]

[Name of the Supervisor or Manager] [Position] [Company] [Address] [City, State, ZIP Code]

Subject: Request for Maternity Leave

Dear Mr./Ms. [Last Name]:

I am writing this letter as an application for maternity leave starting from [Start Date] until [End Date]. I have attached in this letter my medical certificate as confirmation of my pregnancy and the expected date of my delivery.

During my absence, Mr. /Ms. [Name] shall take over my tasks. I have already briefed him/her about the tasks and in the case of queries, I have given him/her my contact number so he/she can contact me.

I apologize if I have caused any inconvenience and thank you so much for your understanding, support, and cooperation.

Kind regards,

[Name and Signature]

Already a premium member?  Sign in

• Microsoft Word
• , Google Docs
• , Apple Pages

You may also like

• Skip to main content
• Skip to secondary menu
• Skip to primary sidebar
• Skip to footer

A Plus Topper

Improve your Grades

Maternity Leave Application | How To Write Maternity Leave Application, Format and Sample

February 9, 2024 by Prasanna

Maternity Leave Application in English: Maternity Leave Application is a kind of a formal letter that is addressedeqw4 by an employee asking for leave. Leave application can be addressed for many reasons out of which, one is Maternity leave Format. A leave application for maternity leave may be addressed to communicate to the boss in your office or school principal if you are a teacher. This indicates that the woman requires to take a break from the job to take care of the newborn baby and herself properly. Students can get to know more about how to write an application for maternity leave.

In India, maternity leave is awarded for the time-varying from 12 weeks to 26 weeks. In case of an extension of the joining date or modifications in the plan, the employee must notify the department. This application for maternity leave is written in a formal format and with complete care. The employee must carry all the possible details in the letter giving an explanation about the starting date and re-joining date. Leave applications can be written for many reasons out of that Pregnancy leave application is one type. Pregnant Women’s can apply for this leave application for pregnancy during their maternity time.

Through this section, samples for Maternity Leave in Government & Private Firms, Application Format for Maternity Leave request Notice by a teacher in school, Teacher leaving on Maternity Leave Letter to Clients Samples, Maternity Leave Application for Husband will be incorporated. These samples can be used and edited as per personal requirements. Read on to find more about the application for pregnancy leave, How to Write Maternity Leave Application for School Teachers, Parental Leave Application. In some companies, they provide maternity leave application letter for teachers before delivery.

Maternity Leave Application Format

Sender’s Name,

Date: XX-XX-XXX.

Receiver’s Name,

Subject: Request for Maternity Leave Application Letter for Teachers after Delivery Sir/Madam (Respected Principal), Body of the Letter (Describe the application for maternity leave after delivery)

Thanking you. Your’s Sincerely,

Sender’s signature

Name of the sender

Maternity Leave Application Samples

Here we have given varying samples of application for maternity leave in school. The Maternity leave application in India samples included here is the Maternity leave application for private offices, applications for the school principals, maternity leave application format for teachers.

Sample 1 – Maternity Leave Application Form for Manager/Boss of the Office

Mrs. Kavita Sharma 123, Saket, New Delhi – 110056

20th January 2024.

To, Mr. Mahesh Gupta, Manager, QR Corporations, Sector 3, Delhi – 110085

Subject: Request for Early Maternity Leave Letter for 16 weeks from 22nd Jan 2024.

I am writing this letter to inform you about my pregnancy and I want to take the allotted 16 weeks of maternity leave available to me by the organization. My expected due date is 15th March 2024. I am planning to start my leave from 22nd Jan 2024 and return to the job by 12th June 2024.

I will let you know in case of any unforeseen issues with delivery and pregnancy that can cause a delay in the joining date. I am attaching a letter from my doctor confirming all the details.

Please contact me in case of any information required.

Thanking you, Your’s Sincerely Kavita Sharma.

Sample 2 – Maternity Leave Application Form for Teachers

Mrs. Aarti Mishra, 24-A, Sector 1, Kalkaji, Delhi – 110019.

9th January 2024.

To, The Principal, Carmel Convent School, Kalkaji, Delhi – 110019.

Subject: Request for Maternity Leave Application To Principal form for 11 weeks from 20th January 2024 to School Principal.

Respected Principal Madam,

I, Aarti Mishra, Maths Teacher, have been teaching Maths subject from Class 5 to 9 for the last 4 years. As per discussed with you regarding Maternity Leave for 11 weeks, I would like to request you to grant me leave from 20th January 2024. My due date is near and the expected date is 15th February 2024. My doctor has recommended bed rest. I will join the school on 5th May 2024.

Please allow a temporary teacher to my classes during my absenteeism. I have already completed 80% of the syllabus for all the classes and I will hand over the list of remaining topics to Head Mistress Madam before going on leave.

In the case of an unforeseen situation that can cause changes in the joining date, I will let you know as soon as possible.

Thank you for understanding and consideration.

Your’s Sincerely, Aarti Mishra.

Sample 3 – Maternity Leave Application Email Format

To: Mail ID

From Mail ID

Subject: Maternity Leave Application Required (Application of Maternity Leave After Delivery)

Dear Mr./Mrs. (Name),

I am Sruthi, from (Project Name). I am pleased to inform you about my Maternity Application. I would like to take my Maternity leave from (Start Date) to (End Date). I request you to grant me my Maternity Leave (Number of Days).

In my absence, Karan Mehra will take responsibility for my work. You can contact me at any point of time without hesitating.

Thanking You,

Yours Sincerely, Sruthi.

मैटरनिटी लीव एप्लीकेशन लेटर इन हिंदी

श्रीमती आरती मिश्रा, 24-ए, सेक्टर 1, कालकाजी, दिल्ली – 110019.

9 जनवरी 2024.

सेवा, प्रधानाचार्य, कार्मेल कॉन्वेंट स्कूल, कालकाजी, दिल्ली – 110019.

विषय: स्कूल प्राचार्य के लिए 20 जनवरी 2024 से 11 सप्ताह के लिए मातृत्व अवकाश आवेदन पत्र के लिए अनुरोध।

आदरणीय प्रधानाचार्य महोदया,

मैं, आरती मिश्रा, मैथ्स टीचर, पिछले 4 वर्षों से कक्षा 5 से 9 तक मैथ्स विषय पढ़ा रही हैं। 11 सप्ताह के लिए मातृत्व अवकाश के संबंध में आपके साथ चर्चा के अनुसार, मैं आपसे अनुरोध करना चाहूंगा कि आप मुझे 20 जनवरी 2020 से छुट्टी दें। मेरी नियत तारीख निकट है और अपेक्षित तिथि 15 फरवरी 2023 है। मेरे डॉक्टर ने बिस्तर पर आराम करने की सिफारिश की है। मैं 5 मई 2024 को स्कूल ज्वाइन करूंगा।

कृपया मेरी अनुपस्थिति के दौरान मेरी कक्षाओं में एक अस्थायी शिक्षक की अनुमति दें। मैंने सभी कक्षाओं के लिए 80% पाठ्यक्रम पूरा कर लिया है और मैं अवकाश पर जाने से पहले शेष विषयों की सूची हेड मिस्ट्रेस मैडम को सौंप दूंगा।

एक अप्रत्याशित स्थिति के मामले में जो जुड़ने की तारीख में बदलाव का कारण बन सकती है, मैं आपको जल्द से जल्द बता दूंगा।

समझने और विचार करने के लिए धन्यवाद।

सादर, आरती मिश्रा.

FAQ’s on Maternity Leave Application

Question 1. When can I apply for maternity leave in India?

Answer: To avail the maternity profits, female employees must have served in the establishment for a period of at least 80 days through the 12 months immediately leading the date of her expected delivery.

Question 2. When can one apply for paternity leave?

Answer: Paternity leave can start the week when the person’s child is born, and it must complete at the latest 52 weeks after delivery. It’s up to that person when to take the paternity leave during this time. The maximum period of paternity leave is five continuous weeks.

Question 3. How to apply for paid maternity leave?

• Learn about your company’s leave policies.
• Check whether there are other maternity leave applied.
• Plan your leaves accordingly and put the application.
• Make sure there is a backup arranged in your absence.

Question 4. Do we get paid in the maternity leave period?

Answer: The maternity leave is granted full pay on the finish of at least 80 days in an establishment in the 12 months earlier to her expected date of delivery. The maternity interest is given at the rate of the average daily salary for the period of a worker’s actual absence from work.

• Picture Dictionary
• English Speech
• English Slogans
• English Letter Writing
• English Essay Writing
• English Textbook Answers
• Types of Certificates
• ICSE Solutions
• Selina ICSE Solutions
• ML Aggarwal Solutions
• HSSLive Plus One
• HSSLive Plus Two
• Kerala SSLC
• Distance Education

Home » Email » Sample Maternity Leave Request Email – Sample Email Template Requesting Maternity Leave From Company

Sample Maternity Leave Request Email – Sample Email Template Requesting Maternity Leave From Company

Table of Contents:

• Sample Letter

Live Editing Assistance

How to use live assistant, additional template options, download options, share via email, share via whatsapp, copy to clipboard, print letter, sample email template requesting maternity leave from company.

To: __________@___.___ (Receiver’s Email Address) From: ____________@___.___ (Sender’s Email Address)

Date: __ /__ /____ (Date)

Subject: Requesting maternity leave

Respected Sir/ Madam,

Most humbly and respectfully, my name is ____________ (Name) and I work as __________ (Designation) of your reputed company.

I am writing this email for maternity leave. I would like to inform you that I am pregnant and the delivery expected due date is __/__/____ (Expected Date). Therefore, I request you to kindly sanction maternity leave that will begin from __/__/____ (Date). I will rejoin on __/__/____ (Date).

I shall be highly obliged for your kind consideration. For any queries you may contact me at __________ (Email Address).

Yours Thankfully, ____________ (Signature), ____________ (Name), ____________ (Contact Details)

Live Preview

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

• Start Typing: Enter your letter content in the "Letter Input" textarea.
• Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

The letter writing editor allows you to start with predefined templates for drafting your letters:

• Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
• Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

If you want to copy the text of your letter to the clipboard:

• Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
• Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

For printing the letter directly from the browser:

• Print Letter: Click the "Print Letter" button after composing your letter.
• Print Preview: A new browser window will open showing your letter formatted for printing.
• Print: Use the print dialog in the browser to complete printing.
• Yes, providing the expected due date helps the employer understand the timing and duration of the leave.
• Yes, including your contact details allows the employer to easily reach out to you for further discussion or clarification.
• Yes, it's recommended to provide clear start and end dates for the maternity leave to facilitate the approval process.
• Yes, expressing gratitude demonstrates professionalism and appreciation for the employer's consideration.
• If there are any queries, be proactive in addressing them by providing clear and prompt responses to ensure smooth processing of the leave request.

Incoming Search Terms:

• sample email applying for maternity leave
• mail for availing maternity leave
• sample email template requesting maternity leave from HR manager

By letterskadmin

Related post, request leave letter for going to temple – sample leave application for school for visiting temple.

Leave Application for School from Parents – Sample Leave Letter from Parents to School

Application for leave of absence due to fever – sample application for absent in school due to fever, leave a reply cancel reply.

You must be logged in to post a comment.

Request Letter to Principal for Organizing Science Fair – Sample Letter Requesting for Organization of Science Fair

Request letter for participation in cultural event – sample letter requesting for participation in cultural event, request letter for changing optional subject – sample letter to school principal requesting for change of optional subject, request letter for permission to start a new club – sample letter requesting to start a new club in school, privacy overview.