libreoffice pdf presentation

LibreOffice 7.0 Help

Sets the general options for exporting your document to a PDF file. Range, images, watermark, forms and other parameters.

To access this command...

Choose File - Export As - Export as PDF , General tab.

Sets the export options for the pages included in the PDF file.

Exports all defined print ranges. If no print range is defined, exports the entire document.

Exports the pages you type in the box.

To export a range of pages, use the format 3-6. To export single pages, use the format 7;9;11. If you want, you can export a combination of page ranges and single pages, by using a format like 3-6;8;10;12.

Exports the current selection.

View PDF after export

Open the exported document in the system default PDF viewer.

Sets the PDF export options for images inside your document.

EPS images with embedded previews are exported only as previews. EPS images without embedded previews are exported as empty placeholders.

Lossless compression

Selects a lossless compression of images. All pixels are preserved.

JPEG compression

Select a JPEG compression level. With a high quality level, almost all pixels are preserved. With a low quality level, some pixels are lost and artifacts are introduced, but file sizes are reduced.

Enter the quality level for JPEG compression.

Reduce image resolution

Select to resample or down-size the images to a lower number of pixels per inch.

Select the target resolution for the images.

Add a centered, vertical, light green watermark text to the page background. The watermark is not part of the source document.

Sign with watermark

Check to enable the watermark signature.

Insert the text for the watermark signature.

You cannot adjust the position, orientation and size of the watermark. The watermark is not stored in the source document.

Sets general PDF export options.

Hybrid PDF (embed ODF file)

This setting enables you to export the document as a .pdf file containing two file formats: PDF and ODF. In PDF viewers it behaves like a normal .pdf file and it remains fully editable in LibreOffice.

Archive (PDF/A ISO 19005)

Converts to the PDF/A-2b or PDF/A-1b format. This is defined as an electronic document file format for long term preservation. All fonts that were used in the source document will be embedded into the generated PDF file. PDF tags will be written.

Tagged PDF (add document structure)

Select to write PDF tags. This can increase file size by huge amounts.

Tagged PDF contains information about the structure of the document contents. This can help to display the document on devices with different screens, and when using screen reader software.

Create PDF form

Choose to create a PDF form. This can be filled out and printed by the user of the PDF document.

Submit format

Select the format of submitting forms from within the PDF file.

Select the format of the data that you will receive from the submitter: FDF (Forms Data Format), PDF, HTML, or XML.

This setting overrides the control's URL property that you set in the document.

Allow duplicate field names

Allows you to use the same field name for multiple fields in the generated PDF file. If disabled, field names will be exported using generated unique names.

Export bookmarks

Select to export bookmarks of Writer documents as PDF bookmarks. Bookmarks are created for all outline paragraphs ( Tools - Chapter Numbering ) and for all table of contents entries for which you did assign hyperlinks in the source document.

Export Placeholders

Export the placeholders fields visual markings only. The exported placeholder is ineffective.

Comments as PDF annotations

Select to export comments of Writer and Calc documents as PDF annotations.

To export comments of Writer documents as they are shown in LibreOffice, choose LibreOffice - Preferences Tools - Options - LibreOffice Writer - Print and select the In margins option in the Comments area. The exported pages will be scaled down and the comments will be placed into their margins.

Export Notes Page

Export also the Notes pages view at the end of the exported PDF presentation document.

Export only notes page

Exports only the Notes page views.

Whole sheet export

Export one sheet per page.

Export automatically inserted blank pages

If switched on, automatically inserted blank pages are exported to the PDF file. This is best if you are printing the pdf file double-sided. Example: In a book a chapter paragraph style is set to always start with an odd numbered page. If the previous chapter ends on an odd page, LibreOffice inserts an even numbered blank page. This option controls whether to export that even numbered page or not.

Use reference XObjects

This option affects how PDF images are exported back to PDF. When this option is disabled, then the first page of the PDF data is included in the output. The PDF export merges the used images, fonts and other resources during export. This is a complex operation, but the result can be viewed in various viewers. When the option is enabled, then the reference XObject markup is used: this is a simple operation, but viewers have to support this markup to show vector images. Otherwise a fallback bitmap is shown in the viewer.

Initial View

User Interface

Digital Signatures

Export as PDF

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import a pdf presentation into libre office

I have a presentation in pdf and I would like to insert most of the slides into my own presentation made in odp. Is there a quicker way of doing it than slide by slide?

• libreoffice

• What is the end format you want the combined presentation of the old and new slides? –  ianorlin Commented Dec 7, 2016 at 6:17

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PDF, Export and send

Exporting a PDF and sending it "in one go".

latest release: 2024-03-21 21:15:30

Description

"PDF, Export and Send" is a small extension for LibreOffice and OpenOffice which combines two regular functions in one. In text document, a spreadsheet or a presentation one can click a button or use the menu entry and then the current version document is exported to a pdf-file with the same filename in the current directory. And directly after saving it starts the default mail-client with a new email with the pdf-file as attachment. This extension isn't complex and will therefore probably run on every version of OpenOffice and LibreOffice on any operating system. It is tested though only on the latest version and only on Kubuntu 14.04 64bit, Windows 8.1 32bit and Windows 10 32bit.

Homepage: https://sourceforge.net/projects/pdfsaveandsend/

Release List

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How do i save a presentation as a pdf

the save as window does not have adobe pdf as an option for saving an odp file. is there a way to do it?

File > Export as PDF… is the menu you are looking for.

Paquete de Office Gratis con Editor de PDF

Editar Word, Excel y PPT de forma GRATUITA.

Leer, editar y convertir PDFs con la potente herramienta de PDF.

Interfaz similar a la de Microsoft, fácil de usar.

Windows • MacOS • Linux • iOS • Android

• Solución de Office
• Office Gratis

Paginas para descargar office gratis

En el mundo digital de hoy, contar con herramientas de productividad eficientes es esencial tanto para el trabajo como para el estudio. Microsoft Office se ha consolidado como la suite ofimática líder, ofreciendo aplicaciones robustas y versátiles como Word, Excel, PowerPoint y Outlook. Sin embargo, adquirir una licencia oficial puede ser costoso para muchos usuarios. En esta página, te proporcionamos métodos seguros y legales para descargar Office gratis, permitiéndote disfrutar de todas las funcionalidades que ofrece sin comprometer tu seguridad ni tu bolsillo. Sigue nuestras indicaciones detalladas y saca el máximo provecho de esta poderosa suite ofimática.

Microsoft Office es una de las suites de software más utilizadas en todo el mundo, conocida por su capacidad para mejorar la productividad y facilitar tareas tanto personales como profesionales. Desde la creación de documentos en Word hasta la elaboración de presentaciones en PowerPoint y el análisis de datos en Excel, Office ofrece herramientas esenciales para el día a día. Aunque la versión completa de Office puede tener un costo significativo, existen métodos y recursos que permiten obtener estas aplicaciones de manera gratuita y legal. En esta guía, te mostraremos cómo descargar Office gratis de forma segura, para que puedas aprovechar todas sus ventajas sin incurrir en gastos adicionales.

1. Sitios Web para Descargar Office Gratis

Consejos para identificar sitios web seguros y legales:

Verifica que el sitio tenga una buena reputación buscando reseñas en línea.

Asegúrate de que el sitio tenga HTTPS en la URL, lo que indica una conexión segura.

Evita sitios que ofrezcan software pirata o crackeado; esto es ilegal y peligroso.

Riesgos asociados con la descarga de software no oficial:

Pueden contener virus o malware que dañen tu computadora.

No recibirás actualizaciones oficiales, lo que puede dejarte vulnerable a fallos de seguridad.

Es ilegal y puede tener consecuencias legales.

Lista de sitios confiables (si están disponibles y son legales):

Microsoft Education: Si eres estudiante o profesor, puedes obtener Office 365 gratis con tu correo institucional.

Office 365 para la web: Permite usar las herramientas de Office en línea de forma gratuita.

2. Microsoft 365 en Línea

Características de la versión en línea de Microsoft 365:

Acceso a Word, Excel, PowerPoint, y OneNote directamente desde tu navegador.

Colaboración en tiempo real con otras personas.

Guardado automático en OneDrive.

Cómo acceder a las herramientas de Office sin necesidad de descargar software:

Ve a Office.com .

Inicia sesión con tu cuenta de Microsoft o crea una si no tienes una.

Haz clic en el icono de la aplicación que deseas usar (Word, Excel, etc.).

Ventajas de utilizar la versión en línea:

No necesitas instalar nada en tu computadora.

Compatible con cualquier dispositivo que tenga un navegador web.

Almacenamiento en la nube, lo que facilita el acceso a tus archivos desde cualquier lugar.

3. Soluciones de Código Abierto: LibreOffice y OpenOffice

Introducción a las alternativas de software de oficina de código abierto:

LibreOffice y OpenOffice son suites de oficina gratuitas y de código abierto.

Ofrecen herramientas similares a las de Microsoft Office, como procesadores de texto, hojas de cálculo y programas de presentaciones.

Características y funcionalidades comparables con Microsoft Office:

LibreOffice Writer y OpenOffice Writer (equivalentes a Word).

LibreOffice Calc y OpenOffice Calc (equivalentes a Excel).

LibreOffice Impress y OpenOffice Impress (equivalentes a PowerPoint).

Instrucciones para descargar e instalar LibreOffice y OpenOffice:

1.LibreOffice:

Visita LibreOffice.org.

Elige tu sistema operativo y haz clic en "Instalar".

2.OpenOffice:

Visita OpenOffice.org.

Selecciona tu sistema operativo y haz clic en "Instalar".

4. WPS Office: Una Excelente Alternativa

WPS Office es una suite de oficina gratuita que incluye Writer, Spreadsheets, y Presentation, equivalentes a Word, Excel, y PowerPoint.

Características destacadas de WPS Office , incluyendo compatibilidad con formatos de Office:

Compatible con formatos de archivo de Microsoft Office, como DOCX, XLSX, y PPTX.

Interfaz moderna e intuitiva, similar a la de Microsoft Office.

Ventajas de usar WPS Office:

Es gratis para uso personal.

Ofrece almacenamiento en la nube y herramientas de PDF.

Disponible para múltiples plataformas, incluyendo Windows, macOS, Linux, Android, y iOS.

En conclusión, aunque la adquisición de una licencia oficial de Microsoft Office puede resultar costosa, existen múltiples alternativas gratuitas y legales que permiten acceder a herramientas ofimáticas de alta calidad sin comprometer la seguridad ni el bolsillo. Desde utilizar la versión en línea de Microsoft 365 hasta aprovechar suites de código abierto como LibreOffice y OpenOffice, o incluso optar por soluciones como WPS Office , las opciones son variadas y se adaptan a diferentes necesidades y dispositivos. Estas alternativas no solo ahorran dinero, sino que también mejoran la productividad con herramientas robustas y funcionales. Asegúrate siempre de descargar software de fuentes confiables y evita cualquier opción que pueda comprometer la seguridad de tu dispositivo o datos. Con las opciones presentadas en esta guía, estás listo para maximizar tu eficiencia sin incurrir en gastos adicionales.

Lee También:

• 1. Las 3 mejores páginas web para plantillas de horarios semanales gratuitas
• 2. La Guía Completa para Descargar WPS Office para Chromebook
• 3. Una Guía Completa para Descargar Gratis OpenOffice para Windows 10
• 4. 10 Plantillas de Organigramas Editables para Descargar Gratis para Word
• 5. Guía Completa para Numerar Páginas en Word a Partir de la Tercera Hoja
• 6. Cómo Eliminar Páginas en PDF: Gran Guía Más Fácil para Quinto Grado

Con una maestría en Desarrollo de Software, aporto más de 10 años de experiencia ofreciendo soluciones técnicas y consejos especializados para software de oficina.

SoftMaker's Free Offering FreeOffice 2024 Edition is Now Available

SoftMaker's FreeOffice 2024 release is here!

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SoftMaker Office is a premium cross-platform office suite (also available for Linux). It offers a separate free edition as "FreeOffice".

While it is not an open-source alternative to Microsoft Office on Linux, it is an option for some looking for good compatibility with Microsoft document file formats.

FreeOffice is an easy way to test before opting for the premium, or if you do not need the perks of the premium version. They did not have a new release for the free edition for a while now.

Fortunately, that changes now, with the availability of FreeOffice 2024 for Linux, Windows, and macOS.

FreeOffice 2024: What's New?

It is obvious to expect the refinements added to SoftMaker Office 2024 to the new free edition.

For starters, you can take advantage of the ribbon and classic toolbar menu layout across the suite as per your requirements. With the Ribbon menu mode, you can also utilize the hamburger menu to access more options.

When it comes to FreeOffice TextMaker 2024 (document processor), you can open DOCX files, insert images/graphics, add header/footer, tables, and other objects.

It can open documents using older Microsoft Office file format, and ODT format used by LibreOffice and OpenOffice. You also get a PDF export option.

I compared the older version of FreeOffice with LibreOffice a while back, a couple of things have changed, but you can take a look at it for reference:

Next, the FreeOffice PlanMaker 2024 (spreadsheet application) supports various calculation functions, diagrams, and advanced options like conditional formatting/pivot tables.

Not to forget, you can access XLSX file format with it.

The last one, Presentations 2024, supports PPTX along with the design styles of Microsoft PowerPoint giving you a seamless experience to switch to it.

Get FreeOffice 2024

FreeOffice 2024 is available for Linux in the form of RPM/DEB packages. You can also find it in the pacman package manager for Manjaro and Arch Linux.

Head to the official website to download packages for your preferred operating system.

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Impress Guide 7.4

Chapter 8, Adding and Formatting Slides, Notes, Comments, and Handouts

This document is Copyright © 2022 by the LibreOffice Documentation Team. Contributors are listed below. This document maybe distributed and/or modified under the terms of either the GNU General Public License ( https://www.gnu.org/licenses/gpl.html ), version 3 or later, or the Creative Commons Attribution License ( https://creativecommons.org/licenses/by/4.0/ ), version 4.0 or later. All trademarks within this guide belong to their legitimate owners.

Contributors

Contributors for this edition:

Peter Schofield

Contributors for previous editions:

Samantha Hamilton

Michele Zarri

T. Elliot Turner

Jean Hollis Weber

Rachel Kartch

Please direct any comments or suggestions about this document to the Documentation Team mailing list: [email protected] .

Everything sent to a mailing list, including email addresses and any other personal information that is written in the message, is publicly archived and cannot be deleted.

Publication date and software version

Published October 2022. Based on LibreOffice 7.4 Community. Other versions of LibreOffice may differ in appearance and functionality.

Using LibreOffice on macOS

Some keystrokes and menu items are different on macOS from those used in Windows and Linux. The table below gives some common substitutions used in this document. For a detailed list, see LibreOffice Help.

Working with slides

Inserting new slides

A new slide is inserted into a presentation after the selected slide that is displayed in the Workspace. If slide masters have been used in the presentation, the inserted slide uses the master slide of the selected slide displayed in the Workspace.

1)  Open an existing presentation, or create a new presentation.

2)  Make sure Normal view is selected in the Workspace.

3)  Select the slide in the presentation where a new slide is going to be inserted after the selected slide, then use one of the following methods to insert a new slide:

Go to Slide > New Slide on the Menu bar.

Right-click on the selected slide in the Slides pane and select New Slide from the context menu.

Right-click on the selected slide in the Slide Sorter view and select New Slide from the context menu.

Use the keyboard shortcut Ctrl+M (macOS ˄ +M ).

4)  To insert a new slide at the end of a presentation make sure there are no slides selected in the Slides pane, then use one of the following methods:

Right-click in an empty area in the Slides pane and select New Slide from the context menu.

Inserting slides from a file

3)  Select the slide in the presentation where a new slide is going to be inserted after the selected slide. Alternatively, to insert a slide at the end of the presentation, make sure there are no slides selected in the Slides pane.

4)  Go to Slide > Insert Slide from File on the Menu bar to open the Insert File dialog ( Figure 1 ).

Figure 1 : Insert File dialog

Figure 2 : Insert Slides/Objects dialog

5)  Navigate to the presentation file where the slide is located and select the file, then click on Open to open the Insert Slides/Objects dialog ( Figure 2 ).

6)  Click on the triangle ▶ next to the filename in the Insert Slides/Objects dialog to expand the list of slides.

7)  Select the slides required for insertion into the presentation.

8)  If required, select Link to embed the slide as an OLE object.

9)  If required, select Delete unused backgrounds to remove any unreferenced background slides and presentation layouts from the presentation.

10)  Click OK to insert the slide into the presentation and close the dialog.

When inserting a slide from a file, a slide can be optionally linked instead of copying. This embeds the slide into a presentation using OLE. See Chapter 7, OLE, Spreadsheets, Charts, and Other Objects for more information about embedding OLE objects.

Figure 2 shows the importance of giving descriptive names to slides in a presentation to help with identification. Refer to “ Renaming slides ” on page  1 for more information.

Copying and pasting between presentations

1)  Open the presentation that contains the required slide(s) for copying.

2)  Make sure that the Slide Sorter view is open in the Workspace to easily locate the slide(s) for copying.

3)  Select the required slide(s) and copy using one of the following methods:

Go to Edit > Copy on the Menu bar.

Right-click and select Copy from the context menu.

Click on Copy in the Standard toolbar.

Use the keyboard shortcut Ctrl+C (macOS ⌘ +C ).

4)  Open the presentation where the copied slide(s) is going to be pasted into.

5)  Make sure that Slide Sorter view is open in the Workspace.

6)  Select the slide at the point where the copied slide(s) is going to be pasted. Alternatively, to paste a slide at the end of the presentation, make sure that there are no slides selected.

7)  Paste the copied slide(s) into the presentation using one of the following methods:

Go to Edit > Paste on the Menu bar.

Right-click and select Paste from the context menu.

Click on Paste in the Standard toolbar.

Use the keyboard shortcut Ctrl+V (macOS ⌘ +V ).

Dragging and dropping between presentations

1)  Open both presentations where slides are going to be moved or copied between.

2)  Make sure that both presentations are open in Slide Sorter view in the Workspace.

3)  In the target presentation, select the slide at the point where the copied slides are going to be inserted. Alternatively, to insert slides at the end of the target presentation, make sure that there are no slides selected.

4)  In the source presentation, select the required slides that are being moved or copied.

5)  To move the slides, click on the selected slides then drag and drop the selected slides into the target presentation.

6)  To copy the slides, click on the selected slides and hold down the Ctrl key (macOS ⌘) while dragging and dropping the slides into the target presentation.

Duplicating slides

Duplicating a slide is a good way of preventing slides from being shown with too much information, which can make it difficult for an audience to understand. If a slide becomes crowded with information, try duplicating the slide and splitting the information points over two or more slides. All the formatting, backgrounds, and so on are preserved in each duplicated slide.

Duplicating a slide is an easy method of adding slides to a presentation if the new slides are to inherit formatting, layout, and animations from a selected slide.

1)  Open Normal or Slide Sorter view in the Workspace.

2)  Select the slides for duplication in the Slide Sorter view or the Slides pane.

3)  Go to Slide > Duplicate Slide on the Menu bar, or right click on the selected slides and select Duplicate Slide from the context menu. The duplicated slides are inserted into the presentation after the selected slides.

Renaming slides

2)  Select a slide and open the Rename Slide dialog using one of the following methods:

Go to Slide > Rename Slide on the Menu bar.

Right-click on the selected slide in the Slides pane and select Rename Slide from the context menu.

Right-click on the selected slide in the Slide Sorter view and select Rename Slide from the context menu.

3)  In the Rename Slide dialog that opens, type a new name for the slide in the Name text box.

4)  Click OK to save the change and close the Rename Slide dialog.

Expanding slides

Occasionally there may be a slide with too many points to fit in the space available. Instead of reducing the font size or using other methods to squeeze more text onto the slide, it is better to subdivide the contents of the slide into two or more slides.

1)  Select the slide for expansion in the Slides pane.

2)  Go to Slide > Expand Slide on the Menu bar to create new slides from the first outline level on the original slide. The first outline level becomes the title of each new slide. Outline levels below each first level on the original slide are moved up one outline level in the new slides. An example of expanded slides is shown in Figure 3 .

3)  If necessary, rearrange the new slides in the presentation order.

Figure 3 : Example of expanding slides

Figure 4 : Example summary slide

Creating summary slides

Summary slides are normally used when creating an agenda for a presentation.

1)  Select the slide that will be the first slide to appear in the summary.

2)  Go to Slide > Summary Slide on the Menu bar to create a summary slide at the end of the presentation. Bullet points are created using the titles of the slides in the presentation. An example summary slide is shown in Figure 4 .

3)  If necessary, move the summary slide to a position where it is to appear in the presentation.

When expanding a slide or creating a summary slide, the selected slide must contain an outline.

Deleting slides

Select a slide or slides in the Slides pane, Normal view, or Slide Sorter view in the Workspace, then use one of the following methods to delete slides:

Go to Slide > Delete Slide on the Menu bar.

Right-click on selected slides and select Delete Slide from the context menu.

Press the Delete or Backspace key.

Creating slides from an outline

When planning a presentation it may be useful to develop an outline from a LibreOffice Writer file. Once the outline is created, one or more separate slides can be created for each of the top level outline elements.

Using a Writer document

1)  Open the file in Writer that is going to be used as a base to create a presentation outline.

2)  Go to File > Send > Outline to Presentation on the Writer Menu bar. A new presentation is created and opens in Impress Outline view. The heading paragraph styles are converted into the Impress outline styles. An example outline from a Writer document is shown in Figure 5 .

Figure 5 : Example outline from LibreOffice Writer

Figure 6 : Create AutoAbstract dialog

3)  If necessary, duplicate, or expand slides and manually change slide contents to create a presentation. For more information, see “ Duplicating slides ” on page  1 and “ Expanding slides ” on page  1 .

To create a presentation from a Writer document, the Writer document must contain headings formatted using heading paragraph styles.

Using AutoAbstract

2)  Go to File > Send > AutoAbstract to Presentation on the Writer Menu bar to open the Create AutoAbstract dialog ( Figure 6 ).

3)  Select the number of outline levels for the presentation in the Included outline levels box. For example, if three levels are selected, all headings formatted with Heading 1 to 3 styles are included as Outline levels 1 to 3. An example outline from a Writer document is shown in Figure 5 .

4)  Select the number of paragraphs for each outline level for in the presentation in the Paragraphs per level box. For example, if three paragraphs are selected, each outline level will contain three paragraphs.

Figure 7 : Outline toolbar

5)  Click OK to close the Create AutoAbstract dialog and an outline is created in a new Impress presentation.

6)  Some outline levels may have too many points to fit on one slide. If necessary, duplicate or expand slides and manually change slide contents to create a simpler presentation. For more information, see “ Duplicating slides ” on page  1 and “ Expanding slides ” on page  1 .

7)  When the presentation is created, some hierarchical structure of the outline may be lost. If necessary, use Promote or Demote tools on the Outline toolbar ( Figure 7 ) to move the outline points to the correct level.

To create a presentation using AutoAbstract and send content from Writer to Impress, the text must contain headings formatted with the heading paragraph styles.

Copying and pasting an outline

1)  Open the file in Writer containing an outline that is going to be used as a base to create a presentation outline.

2)  Highlight the outline and select Edit > Copy on the Menu bar, or right click on the selected outline and select Copy from the context menu.

3)  Create a new presentation in Impress, or create a new slide in an existing presentation.

4)  Select the required layout for the slides. For more information, see Chapter 1, Introducing Impress.

5)  Paste the copied outline into the text area of the slide. Do not worry if the text does not fit the space on the slide.

6)  If the slide contains too much text, duplicate or expand slides and manually change slide contents to create a simpler presentation that an audience can better understand. For more information, see “ Duplicating slides ” on page  1 and “ Expanding slides ” on page  1 .

Formatting slides

Use master slides in a presentation to create a professional look and avoid manually modifying the formatting of each individual slide. Multiple master slides can be used in a single presentation to provide the same look to groups of slides or individual slides. See Chapter 2, Master Slides, Styles, and Templates for more information about using master slides.

Figure 8 : Slide Properties dialog

Slide setup

Slide Setup dialog

1)  Make sure Normal view is selected in the Workspace.

2)  Open the Slide Properties dialog ( Figure 8 ) using one of the following methods:

Go to Slide > Slide Properties on the Menu bar.

Right-click in an empty area on the slide and select Slide Properties from the context menu.

3)  Use the various options available in the Slide , Background , and Transparency pages in the Slide Setup dialog to setup the slide. See Chapter 2, Master Slides, Styles and Templates for more information on the various options available in the Slide Properties dialog.

4)  Click OK to save the changes and close the Slide Setup dialog.

Sidebar Slide panel

Any options selected in the Slide panel ( Figure 9 ) in the Properties deck on the Sidebar are applied immediately to the slide.

2)  Click on Properties in the Sidebar to open the Properties deck.

3)  Click on Slide to open the Slide panel in the Properties deck.

4)  Select the slide size to use from the predefined sizes in the Format drop-down list.

5)  Select the slide orientation to use from the Orientation drop-down list.

6)  Select the slide background to use from the Background drop-down list. The background type selected changes the options available. For more information on slide backgrounds, see Chapter 2, Master Slides, Styles and Templates.

Figure 9 : Slide panel in Properties deck on Sidebar

7)  If necessary, select the master slide to use from the Master Slide drop-down list.

8)  If necessary, select to use or deselect not to use Master Background or Master Objects on the slide. Only available if a master slide has been used for the slide.

9)  If necessary, click on Master View to check on how the master slide selected looks and if it matches the presentation requirements.

Selecting master slides

A master slide can be applied to all the slides in a presentation, or only to selected slides to allow the use of more than one master slide in a presentation. For more information on master slides, see Chapter 2, Master Slides, Styles and Templates.

2)  In the Sidebar, click on Master Slides to open the Master Slides deck ( Figure 10 ) and display the master slides available for use.

3)  Select a master slide from the options available in the panels for Used in This Presentation , Recently Used , or Available for Use .

4)  Apply the selected master slide to slides using one of the following methods:

For all slides in the presentation, right-click on the selected master slide and select Apply to All Slides from the context menu.

For selected slides only, right-click on the selected master slide and select Apply to Selected Slides from the context menu.

Changing master slides

2)  Select a slide in the Slides panel so that it appears in the Workspace.

Figure 10 : Master Slides deck on Sidebar

Figure 11 : Available Master Slides dialog

Figure 12 : Load Master Slide dialog

3)  Right-click in a blank area on the slide in the Workspace and select Change Slide Master from the context menu to open the Available Master Slides dialog ( Figure 11 ).

4)  Navigate the master slides displayed in the Select a Slide Design preview box to locate the required master slide. If the required master slide is not displayed, then click on Load to open the Load Master Slide dialog ( Figure 12 ).

a)  Select the category of master slide required from the Categories list.

b)  Select the template required from the Templates list and a preview of the template appears in the Preview box.

c)  Click OK to close the Load Master Slide dialog and the master slide templates appear in the Select a Slide Design preview box in the Available Master Slides dialog.

5)  Select the required master slide from the master slides displayed and click OK . The slide changes to show the new master slide and the Available Master Slides dialog closes.

Changing slide background

2)  Select a slide in the presentation.

3)  Open the Slide Properties dialog using one of the following methods:

4)  Click on Background to open the Background page ( Figure 13 ) and select the type of background required. For more information on background types, see Chapter 2, Master Slides, Styles, and Templates, and Chapter 6, Formatting Graphic Objects.

Figure 13 : Slide Properties dialog - Background page

5)  Select from the various options offered by the different background types the background effect for the selected slide.

6)  Click OK to save the changes to the background and close the Slide Properties dialog.

Only the background for one slide in a presentation can be changed at a time. To change the background on more than one slide at a time, master slides have to be used. For more information on slide backgrounds, see Chapter 2, Master Slides, Styles and Templates.

Choosing slide layout

After creating a new slide, a layout is then selected to suit the slide contents and the presentation requirements. Impress comes with predefined layouts that can be applied as a starting point for a slide and Figure 14 shows the predefined layouts that are available. If the layouts available in Impress do not fit the presentation requirements, layout elements can be rearranged, duplicated, resized, or deleted as necessary.

1)  Make sure Normal or Slide Sorter view is selected in the Workspace.

3)  Change the slide layout using one of the following methods:

Select a layout in the Layouts panel in the Properties deck on the Sidebar.

Go to Slide > Layout on the Menu bar and select a layout from the options in the submenu.

Right-click on the slide in the Slides pane and select Layout from the context menu, then select a layout from the options in the submenu.

Figure 14 : Layouts panel in Properties deck on Sidebar

Right-click on the slide in Slide Sorter view in the Workspace and select Layout from the context menu, then select a layout from the options in the context menu.

Right-click in an empty area on the slide in Normal view in the Workspace and select Layout from the context menu, then select a layout from the options in the submenu.

4)  When the slide layout has changed, make the necessary formatting, resizing, and repositioning adjustments to the elements on the slide. For more information on adjustments of slide elements, refer to the other chapters in this guide.

If the layout is changed on a slide that already contains text and objects, Impress does not delete these elements, but repositions the elements according to the selected layout. This may result in some elements overlapping or being out of position.

Custom defined layouts cannot be created and saved in Impress for use on several slides. It is recommended to create a master slide or template that uses a custom layout and can be used on several slides. For more information on master slides and templates, see Chapter 2, Master Slides, Styles, and Templates.

Hovering the cursor over a layout in the Layouts panel in the Properties deck on the Sidebar displays the layout type. These layout types match the layout list that is displayed in a context menu or submenu.

Presentation notes

Notes provide a convenient way to create reminders or add extra information to slides in a presentation. Notes are not displayed on the main presentation display during a presentation. When using dual displays, notes can be displayed on the second display as a presentation cue.

Figure 15 : Notes view in Workspace

When using a second display, it is recommended to use the Presenter Console. The Presenter Console allows the display on a second screen of presentation notes, the next slide, and other useful information while a slide is shown on the display that the audience sees. For more information on the Presenter Console, see Chapter 1, Introducing Impress and Chapter 9, Slide Shows & Photo Albums.

The notes text box and slide image can be moved and resized on the Notes page. Also, more text boxes can be added to the Notes page. Refer to the other chapters in this guide for more information.

Adding notes

1)  Select a slide to add notes to and open the Notes view ( Figure 15 ) using one of the following methods:

Click on Notes at the top of the Workspace.

Go to View > Notes on the Menu bar.

2)  Click on Click to add notes below the slide then type or paste text or graphics as required into the notes box.

3)  To add notes to another slide, repeat Steps 1 and 2.

4)  When adding notes is complete, return to Normal view in the Workspace.

Adding text

When text is inserted in the Notes text box, it is automatically formatted using the predefined Notes style that is in Presentation Styles in the Styles deck on the Sidebar. The Notes style cannot be deleted, but can be modified to match the presentation requirements.

Figure 16 : Notes dialog - Font page

Text boxes can also be added to the notes page and then modified to suit the presentation requirements. Also, text styles for any text in a text box can be created to suit the text requirements. Any text styles created are placed in the Custom category. These custom styles can be deleted when there is no further requirement for the custom style.

For more information on creating styles, adding text, and formatting text, see Chapter 2, Slide Masters, Styles and Templates, or Chapter 3, Adding and Formatting Text.

1)  Click on Styles on the Sidebar to open the Styles deck.

2)  Click on Presentation Styles at the top of the Styles deck to open Presentation Styles .

3)  Right click on Notes and select Modify from the context menu. This opens the Notes dialog ( Figure 16 ).

4)  Use the various pages and options in the Notes dialog to modify the Notes presentation style to the presentation requirements.

5)  Click OK to save the changes and close the Notes dialog.

Formatting notes

Slide notes

1)  Select a slide to add notes to and open the Notes view ( Figure 15 above ) using one of the following methods:

3)  Format the text to the presentation requirements. For more information on creating styles, adding text, and formatting text, see “ Adding text ” on page  1 , Chapter 2, Slide Masters, Styles and Templates, or Chapter 3, Adding and Formatting Text.

4)  Format any objects or images that have been placed on the slide notes. For more information on formatting objects, see the other chapters in this user guide.

5)  When formatting is complete, go to View > Normal on the Menu bar and close the Notes view.

Master notes

The slide layout for a presentation is carried out using Master Notes . For more information on formatting master slides, see Chapter 2, Slide Masters, Styles and Templates.

1)  Select a slide that has notes added.

2)  Open Master Notes view ( Figure 17 ), go to View > Master Notes on the Menu bar.

3)  Open the Slide Properties dialog for master notes ( Figure 18 ) using one of the following methods:

Right-click in an empty area on the master note and select Slide Properties from the context menu.

Figure 17 : Master Notes view

Figure 18 : Slide Properties dialog - Slide page for Master Notes

4)  Use the options available in the Slide Properties dialog to format the presentation slide layout.

5)  When formatting is complete, go to View > Normal on the Menu bar and close Master Notes view.

Headers and Footers

Headers and footers for slide notes page are created and formatted using master slides. The header and footer areas are as follows:

Header text

Date and time – fixed or variable

Footer text

Page number.

2)  Go to View > Master Notes on the Menu bar to open Master Notes view.

3)  Go to Insert > Header and Footer on the Menu bar to open the Header and Footer dialog ( Figure 19 ).

4)  Click on Notes and Handouts to open the Notes and Handouts page.

5)  To add header text to the notes page, select Header and enter the text for the header in the Header text text box.

6)  To add the date and time to the notes page, select Date and time and enter a fixed or variable date and time as follows:

If the date and time is fixed, select Fixed and enter the date and time required in the Fixed text box.

If the date and time is variable, select Variable , then select the date and time format from the Format drop-down list and select the language used from the Language drop‑down list. The language selected affects the available date and time formats.

Figure 19 : Header and Footer dialog - Notes and Handouts page

7)  To add footer text to the notes page, select Footer and enter the text for the footer in the Footer text text box.

8)  To add page numbers to the notes page, select Page Number so that the page number appears on each notes page in a presentation.

9)  Click on Apply to All to save the changes and close the Header and Footer dialog.

Printing notes

For more information on printing slides and notes, see Chapter 10, Printing, E‑mailing, Exporting, and Saving Slide Shows.

Linux or Windows

1)  Select a slide that has notes added and open the Notes view. See “ Adding notes ” on page  1 .

2)  Go to File > Print on the Menu bar, or use the keyboard shortcut Ctrl+P to open the Print dialog ( Figure 20 ).

3)  Select LibreOffice Impress to open the LibreOffice Impress page and access the options for printing notes.

4)  In Document , select Notes from the Type drop-down list.

5)  In Contents , Color , and Size , select any additional options that are required, for example Slide name , Original colors , Fit to printable page .

6)  Click OK to print and close the Print dialog.

Figure 20 : Print dialog - LibreOffice Impress - Linux or Windows

Figure 21 : Print dialog - LibreOffice Impress - macOS

2)  Go to File > Print on the Menu bar, or use the keyboard shortcut ⌘ +P to open the Print dialog ( Figure 21 ).

3)  Make sure that LibreOffice is selected from the drop-down list.

4)  In LibreOffice Impress , select Notes from the Document drop-down list.

5)  In Contents , Color , and Size , select any additional options that are required, for example Slide name , Original colors , Original size .

6)  Click on More and make sure that Original size and All slides are selected.

7)  Click OK to print and close the Print dialog.

Exporting notes as PDF

The PDF contains separate pages for the slides and the notes. For example, if the presentation has 10 slides, the PDF contains 20 pages consisting of 10 pages of individual slides followed by 10 pages of notes formatted for the paper size selected.

2)  Go to File > Export As > Export as PDF on the Menu bar to open the PDF Options dialog ( Figure 22 ).

3)  Click on General to open the General page.

4)  In Structure , select the option Export notes pages .

5)  If necessary, select Export only notes pages to create a PDF file that only contains the presentation notes.

Figure 22 : PDF Options dialog - General page

Figure 23 : Example of inserting comments

6)  If required, open the other pages in the PDF Options dialog and select the necessary options to create a PDF file.

7)  Click on Export to open a file browser window and navigate to the folder where the PDF file is to be saved.

8)  Enter a filename, then click on Save to save the file in the designated folder and close the file browser window and PDF Options dialog.

Inserting comments

1)  Select Tools > Options > LibreOffice > User Data (macOS LibreOffice> Preferences > LibreOffice > User Data ) to configure the name and initials that appear in a comment. This is necessary so that user initials appear in comments and identify the comment author.

2)  In Normal view, go to Insert > Comment on the Menu bar, or use the keyboard shortcut Ctrl+Alt+C (macOS ⌥+⌘ +C ) to insert a comment ( Figure 23 ).

A small comment marker containing the user initials creating the comment appears in the upper left-hand corner of the slide along with a larger comment box. Impress automatically adds the user name and current date at the bottom of the comment box.

If more than one user edits the document, each user is automatically allocated a different background color.

3)  Type or paste the text into the comment box.

4)  If necessary, move the small comment marker anywhere to a different position on the slide. This is normally on or near an object being referred to in the comment.

5)  To show or hide the comment markers, go to View > Comments on the Menu bar.

Printing handouts

Handouts are used to distribute a copy of the presentation slides to each member of an audience and are printed using the printing options available in Impress. Figure 24 shows an example of handouts ready for printing.

Figure 24 : Example Print dialog - LibreOffice Impress Handouts page

The printing of handouts depends on the printer, computer operating system, and computer setup. The following printing procedure for handouts is only an example of how to print handouts.

1)  If required, create headers and footers for the handouts as follows:

a)  Go to Insert > Header and Footer on the Menu bar to open the Header and Footer dialog.

b)  Click on Notes and Handouts to open the Notes and Handouts page.

c)  Select the required header and footer options from the default options. See “ Headers and Footers ” on page  1 for more information.

d)  Click on Apply to All to save the options for the handouts and close the Header and Footer dialog.

2)  Go to File > Print on the Menu bar, or use the keyboard shortcut Ctrl+P (macOS ⌘ +P ) to open the Print dialog.

3)  For Linux or Windows, click on LibreOffice Impress to open the page for handout printing and select the printing options from the Document drop–down lists as follows:

Type: — select Handouts from the drop down list.

Slides per page: — select how many slides are printed on a sheet of paper.

Order: — select the order in which the slides are printed on a sheet of paper.

4)  For macOS, make sure LibreOffice is selected and select the printing options from the LibreOffice Impress drop–down lists as follows:

Document: — select Handouts from the drop down list.

5)  In Contents , select Slide name , Date and time , or Hidden pages if one or all of these options are to be printed on the handouts.

6)  In Color , select one option on how the handouts are printed.

7)  In Size , select one option on how the handouts are printed.

8)  Click on Print to print the handouts and close the Print dialog.

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Productivity suite picks up a plethora of changes

ONLYOFFICE 8.1 Released with Enhanced PDF Editor + More

A new version of ONLYOFFICE Desktop Editors, a free, open-source, and cross-platform office suite, is now available to download.

If you’ve not yet found a reason to try this productivity powerhouse out, this latest update could well change that.

Last autumn’s ONLYOFFICE 7.5 release added a new PDF application to the suite. This could open/view PDF files, and handle basic PDF editing, like form filling, highlighting, simple annotations, and scribbling on documents with a pen tool.

In ONLYOFFICE 8.1, the PDF app matures into a fully-featured PDF editor, expanding the kinds of annotations and edits which are possible: –

• Edit PDF text
• Add, rotate, and delete pages
• Insert and edit objects (tables, shapes, images, TextArt, links, etc)
• Add text comments with callouts
• Switch between Edit and View modes

Although I don’t edit PDF files regularly, these sound like a a solid set of changes. They might not be everyday essentials, but those using ONLYOFFICE will appreciate having them on hand, reducing the need to find, install, and use a separate PDF editor tool.

Elsewhere, ONLYOFFICE’s presentation editor picks up a slate of appreciable changes.

A new ‘Slide Master’ feature makes it easy to apply changes to multiple slides by editing the master slide; the new ‘Animation Pane’ gives an overview of effects applied to slides via the timeline, and an accompanying side panel surfaces more settings.

Word processing is done in the Document Editor which, in this update, boasts a new toolbar button to quickly switch document mode from Editing to Reviewing to Viewing , depending on what’s needed.

Additionally, every component in the suite has been fitted out with new tooltips. These call attention to/explain new/updated features added in this update.

Other improvements to ONLYOFFICE Desktop Editors 8.1 include:

• ‘Use graphics acceleration’ option in settings
• Ability to open a file by specifying its name in the terminal (Linux)
• Updated images for error pages
• Button to select local file in hyperlink insertion dialog
• Minor menu reordering/relocations
• Updated set of colour themes
• Support for Serbian (Cyrillic and Latin)

With new features/notable changes in specific components:

• Configurable format for page numbering (Document)
• Set page colour (Document)
• Updated paragraph styles, line spacing options (Document)
• New algorithm to handle numbers & punctuation in Arabic text (Document)
• Updated media player (Presentation)
• Forms now created/saved as fillable PDF form (Form)
• Fixed form is inserted without wrapping in front of text (Form)
• Toolbar button to quickly switch edit mode (Form, Document)
• Ligature support (Spreadsheet)
• GETPIVOTDATA &   IMPORTRANGE functions (Spreadsheet)
• Ability to copy/move sheets between open books (Spreadsheet)

More details in the Github changelog .

ONLYOFFICE offers cloud connectivity which, if you’re heavily into the ONLYOFFICE ecosystem, is useful (these editors are available online as well as in standalone apps). But since not everyone needs or wants cloud bobbins, this update lets you hide the ‘connect to cloud’ screen.

Though fair warning: it’s not exactly “user-friendly” – launch the app (from a terminal or by editing the launcher) with the --lock-portals flag to hide the ‘Connect to cloud’ screen. To bring the screen back, launch the app with --unlock-portals .

Download ONLYOFFICE 8.1

ONLYOFFICE is free, open-source software available for Windows, macOS, and Linux.

You can  download ONLYOFFICE Desktop Editors  as a DEB package for Ubuntu from the official website or via the GitHub release pages (be sure to unfurl the ‘assets’ to see the DEB file).

Also, Snap, Flatpak and AppImage builds of ONLYOFFICE are available but, at the time of writing, have not been updated to v8.1 — keep an eye out for an update.

This suite is also available as a web-based edition (ONLYOFFICE Docs) but the ONLYOFFICE Desktop Editors (to give them their full name) work without any caveats, and don’t require a signup to access, or a login to use.

If you’re seeking an alternative to LibreOffice that is also free, open-source software, updated regularly, and compatible with Microsoft Office file formats, then ONLYOFFICE is worth checking out (once you get past the SHOUTY name).

Thanks Tati