differences between letter writing and essay writing

The Difference between an Essay and a Letter

While your grandmother would probably be happy and proud to read your latest essay, she'd more than likely prefer that you just write her a nice letter. The reason is that the audience and point of a letter are usually more personal. If you really want to impress her with how smart you are, you can also send her a letter using the formal structure.

Structure in letter-writing can be quite specific. For a traditional formal letter, an address is printed at the top of the page, a greeting or salutation to the intended recipient or group of recipients begins the writing portion, the body can be made up of single or multiple paragraphs, and a signature by the writer is expected at the end.

The structure of a traditional essay is also specific, but quite different from a letter. Essays begin with a headline, include a thesis statement, have multiple paragraphs with topic sentences that relate back to and further explain the thesis of the essay, and a concluding paragraph that sums up the body's points come at the end.

Who are You Talking To?

Essays and formal letters usually have different audiences. Letters are written with a recipient or group of recipients in mind and are not required to make sense to anyone but those recipients. For instance, if you write a letter to your grandmother asking for details on the family reunion, you probably won't have to explain the history of your family reunions. She's been to all of them, so she already knows Aunt Marge will be bringing the potato salad and that no one will want to eat it.

An essay should make a point clear to anyone who reads it. An idea must be presented in the form of a thesis statement and then must be fully explained to an intended audience that a writer assumes has no background information on the subject. That audience can be anyone, there is rarely anything too personal in the communication between a writer and an essay reader.

What's Your Point?

Like an essay, some letters are written with the intention to inform its readers. However, many letters are written with no other purpose than communication. This is why the tone of a letter is generally far less formal than an essay and rarely requires that the writer provide backup arguments or sources.

Sending a surprise letter to a family member or friend makes you a good communicator. Sending an essay to anyone who didn't ask for one just makes you look like a show-off.

How Academic Writing Differs from Other Forms of Writing

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Have you ever wondered how academic writing stacks up against different styles of writing? If you have, then you're in good company, as many curious minds have pondered that same distinction. Let's get to it!

Formal Language versus Informal Language

Academic writing should use formal language that minimizes the use of contractions and colloquialisms and avoids slang terminology whenever possible. Casual language should only be used for emphasis.

Further, academic writing generally does not employ first person pronouns like "I" or "we," but different styles of writing do offer varying degrees of flexibility when it comes to the use of language, with a diverse range of informal elements sanctioned among different styles of writing.

Check out the image below to further explore the differences between textspeak, informal language, and formal language!

Structure and Form

Style guides like the Publication Manual of the American Psychological Association (APA) and the Chicago Manual of Style are quintessential resources for scholars engaging in academic writing, with different style guides used for different fields of academia. These style guides standardize how references should be presented and how a document should be formatted, considering things like the margins, headings, typeface, and a myriad of other elements; some guides even prescribe the kind of language to be used for various circumstances encountered most frequently within the field.

All forms of academic writing will employ a structure that should allow the information presented to flow logically from one section to the next, regardless of the segments or formatting details used according to different styles of writing. For example, a scientific research article will typically include sections for the abstract, introduction, methods, analysis, results, and conclusions, whereas a paper written for the humanities will use a drastically different framework that can vary between artistic disciplines.

Different styles of writing contain various essential structural elements. This means that some styles, such as creative writing, grant significantly more freedom to the author than other styles, such as the style used for writing engineering documents.

The tone used to communicate ideas will significantly affect how readers interpret those ideas. It's vital that different styles of writing adopt different tones appropriate for the respective target audiences.

It's especially crucial within academic writing to eliminate all personal biases, both explicit and implicit. Academic writing must display objectivity. It's often best that academic writing avoids rhetorical tactics, like sweeping generalizations and emotional arguments, as this will ensure the highest degree of objectivity expected from academic writing.

At its core, academic writing should be clear, succinct, and objective; the exact criteria for these qualities differ among different styles of writing, but without these elements, the credibility of academic writing is often shaky.

The tone, language, and formality of academic writing will all depend on the target audience . As such, the target audience is a crucial consideration for effective academic writing.

In an academic setting, your audience could comprise researchers, professors, and/or experts in the field, but a casual piece might target your family and friends. The way we speak to figures of authority is very different from how we speak to siblings or friends, and communicating with these different groups when writing is no different; the word choices used in academic writing should suit the audience just as much as a person's vocabulary and gestures might shift for face-to-face communication according to these different groups.

For example, when the public is the intended audience for a piece of academic writing, it's probably a good idea to use simple language to explain any tricky terms used in the document. You might even consider substituting the academic jargon for another phrase more easily understood by the masses. This is true for all different styles of writing. The audience needs to understand what has been written!

If you're uncertain whether a particular term might be appropriate for your audience, try consulting a friend who is unfamiliar with the topic. This should clearly indicate how easy it might be for the average person to understand the concept.

The following piece of advice applies to all different styles of writing: leave time to edit! Regardless of the document, your work should be entirely free from errors. Proofreading for things like grammatical mistakes and punctuation errors and editing for elements such as the word choices and sentence structures will ensure that the writing is cohesive and clear. Further revision will ensure that unsightly grammatical errors and embarrassing typos never appear before the unforgiving public eye.

Have a peek at the image below to review the key aspects of academic writing (you can even download the image for reference). Once these elements have been nailed, you will have officially become a master of academic writing.

Image source: AboutImages/elements.envato.com

Make Sure Your Academic Writing Follows Conventions

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differences between letter writing and essay writing

Learn the Types of Writing: Expository, Descriptive, Persuasive, and Narrative

Whether you write essays, business materials, fiction, articles, letters, or even just notes in your journal, your writing will be at its best if you stay focused on your purpose. While there are many reasons why you might be putting pen to paper or tapping away on the keyboard, there are really only four main types of writing : expository, descriptive, persuasive, and narrative .

Each of these four writing genres has a distinct aim, and they all require different types of writing skills . You may also have heard them referred to in an academic setting as modes of discourse or rhetorical modes . Institutions of higher learning teach nine traditional rhetorical modes, but the majority of pieces we are called upon to write will have one of these four main purposes.

Here’s a tip: You don’t have to guess whether you’re using certain words correctly or breaking grammar rules in your writing. Just copy and paste your writing into our Grammar Checker and get instant feedback on whether your sentences have misspellings, punctuation errors, or any structural mistakes.

Expository Writing

The word expository contains the word expose , so the reason expository is an apt descriptor for this type of writing is that it exposes, or sets forth, facts. It is probably the most common writing genre you will come across throughout your day. In an expository piece, a topic will be introduced and laid out in a logical order without reference to the author’s personal opinions.

Expository writing can be found in:

Textbooks Journalism (except for opinion and editorial articles) Business writing Technical writing Essays Instructions

All of these kinds of writing are expository because they aim to explain and inform.

The municipal government of Happyville unanimously approved the construction of sixty-two miles of bike trails in 2017. Made possible by a new tax levy, the bike trails are expected to help the city reach its sustainability and clean air goals while reducing traffic and congestion. Eighteen trailheads with restrooms and picnic areas have been planned at a variety of access points. The city expects construction to be complete in April 2021.

Because this paragraph supplies the reader with facts and figures about its topic, the new bike trails, without offering the author’s opinion on it, it is expository.

Descriptive Writing

The aim of descriptive writing is to help the reader visualize, in detail, a character, event, place, or all of these things at once. The author might describe the scene in terms of all five senses. Descriptive writing allows the writer a great deal more artistic freedom than expository writing does.

Descriptive writing can be found in:

Fiction Poetry Advertising Journal and diary writing

The children pedaled leisurely down the Happyville Bike Trail, their giggles and whoops reverberating through the warm spring air. Sweet-scented wildflowers brought an array of color to the gently undulating landscape, tempting the children to dismount now and then so they could lay down in the springy, soft grass.

Through description, this passage paints a vivid picture of a scene on the new bike trail.

Persuasive Writing

The aim of persuasive writing, or argumentation, is to influence the reader to assume the author’s point of view. The author will express personal opinions in the piece and arm him- or herself with evidence so that the reader will agree with him or her.

Persuasive writing can be found in:

Advertising Opinion and editorial pieces Reviews Job applications

The bike trail is the glittering gem of Happyville’s new infrastructure. It winds through sixty-two miles of lush landscape, dotted by clean and convenient facilities. If you haven’t experienced the Happyville Bike Trail yet, ditch your car and head outside! Could life in Happyville get any more idyllic?

A number of statements in this paragraph are opinion rather than fact: that the bike trail is a glittering gem, that the facilities are clean and convenient, and that life in Happyville is idyllic. Clearly, the author’s aim here is to use these depictions to persuade readers to use the bike trail.

Narrative Writing

The purpose of narrative writing is to tell a story, whether that story is real or imaginary. Pieces in a narrative style will have characters, and through the narrative, the reader learns what happens to them. Narrative writing can also include dialogue.

Narrative writing can be found in:

All types of fiction (e.g., novels, short stories, novellas) Poetry Biographies Human interest stories Anecdotes

As I cycled down the trail, I heard children giggling and whooping just around the bend. I crested a small hill and coasted down the curving path until I found the source of the noise. Three little girls sat in the grass by a big oak tree. They were startled to see me, and I smiled kindly to put them at ease.

“Whatcha doing?” I asked.

“Nothing,” they chirped in unison.

In this passage, the author sets the scene on the bike trail from his or her own point of view (which is referred to as narrating in the first person ). Using both description and dialogue, the story that takes place is laid out in chronological order.

Understanding Your Purpose Empowers Your Writing

Simply puzzling out which of these four types of writing best suits your purpose and adhering to it can help you write more efficiently and effectively.

To summarize:

Expository writing sets forth facts. You can find it in textbooks, journalism (except opinion or editorial articles), business writing, technical writing, essays, and instructions.
Descriptive writing evokes images through rich description. You can find it in fiction, poetry, journal writing, and advertising.
Persuasive writing aims to sway the reader toward the author’s point of view. It is used heavily in advertising, and can also be found in opinion and editorial pieces, reviews, and job applications.
Narrative writing tells a story. It can be found in fiction, poetry, biographies, human interest stories, and anecdotes.

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Academic writing

Types of academic writing

Planning your writing
Structuring written work
Grammar, spelling and vocabulary
Editing and proofreading
Evidence, plagiarism and referencing
Resources and support

The four main types of academic writing are descriptive, analytical, persuasive and critical. Each of these types of writing has specific language features and purposes.

In many academic texts you will need to use more than one type. For example, in an empirical thesis:

you will use critical writing in the literature review to show where there is a gap or opportunity in the existing research
the methods section will be mostly descriptive to summarise the methods used to collect and analyse information
the results section will be mostly descriptive and analytical as you report on the data you collected
the discussion section is more analytical, as you relate your findings back to your research questions, and also persuasive, as you propose your interpretations of the findings.

Descriptive

The simplest type of academic writing is descriptive. Its purpose is to provide facts or information. An example would be a summary of an article or a report of the results of an experiment.

The kinds of instructions for a purely descriptive assignment include: 'identify', 'report', 'record', 'summarise' and 'define'.

It’s rare for a university-level text to be purely descriptive. Most academic writing is also analytical. Analytical writing includes descriptive writing, but also requires you to re-organise the facts and information you describe into categories, groups, parts, types or relationships.

Sometimes, these categories or relationships are already part of the discipline, while in other cases you will create them specifically for your text. If you’re comparing two theories, you might break your comparison into several parts, for example: how each theory deals with social context, how each theory deals with language learning, and how each theory can be used in practice.

The kinds of instructions for an analytical assignment include: 'analyse', 'compare', 'contrast', 'relate', and 'examine'.

To make your writing more analytical:

spend plenty of time planning. Brainstorm the facts and ideas, and try different ways of grouping them, according to patterns, parts, similarities and differences. You could use colour-coding, flow charts, tree diagrams or tables.
create a name for the relationships and categories you find. For example, advantages and disadvantages.
build each section and paragraph around one of the analytical categories.
make the structure of your paper clear to your reader, by using topic sentences and a clear introduction.

In most academic writing, you are required to go at least one step further than analytical writing, to persuasive writing. Persuasive writing has all the features of analytical writing (that is, information plus re-organising the information), with the addition of your own point of view. Most essays are persuasive, and there is a persuasive element in at least the discussion and conclusion of a research article.

Points of view in academic writing can include an argument, recommendation, interpretation of findings or evaluation of the work of others. In persuasive writing, each claim you make needs to be supported by some evidence, for example a reference to research findings or published sources.

The kinds of instructions for a persuasive assignment include: 'argue', 'evaluate', 'discuss', and 'take a position'.

To help reach your own point of view on the facts or ideas:

read some other researchers' points of view on the topic. Who do you feel is the most convincing?
look for patterns in the data or references. Where is the evidence strongest?
list several different interpretations. What are the real-life implications of each one? Which ones are likely to be most useful or beneficial? Which ones have some problems?
discuss the facts and ideas with someone else. Do you agree with their point of view?

To develop your argument:

list the different reasons for your point of view
think about the different types and sources of evidence which you can use to support your point of view
consider different ways that your point of view is similar to, and different from, the points of view of other researchers
look for various ways to break your point of view into parts. For example, cost effectiveness, environmental sustainability, scope of real-world application.

To present your argument, make sure:

your text develops a coherent argument where all the individual claims work together to support your overall point of view
your reasoning for each claim is clear to the reader
your assumptions are valid
you have evidence for every claim you make
you use evidence that is convincing and directly relevant.

Critical writing is common for research, postgraduate and advanced undergraduate writing. It has all the features of persuasive writing, with the added feature of at least one other point of view. While persuasive writing requires you to have your own point of view on an issue or topic, critical writing requires you to consider at least two points of view, including your own.

For example, you may explain a researcher's interpretation or argument and then evaluate the merits of the argument, or give your own alternative interpretation.

Examples of critical writing assignments include a critique of a journal article, or a literature review that identifies the strengths and weaknesses of existing research. The kinds of instructions for critical writing include: 'critique', 'debate', 'disagree' and 'evaluate'.

You need to:

accurately summarise all or part of the work. This could include identifying the main interpretations, assumptions or methodology.
have an opinion about the work. Appropriate types of opinion could include pointing out some problems with it, proposing an alternative approach that would be better, and/or defending the work against the critiques of others.
provide evidence for your point of view. Depending on the specific assignment and the discipline, different types of evidence may be appropriate, such as logical reasoning, reference to authoritative sources and/or research data.

Critical writing requires strong writing skills. You need to thoroughly understand the topic and the issues. You need to develop an essay structure and paragraph structure that allows you to analyse different interpretations and develop your own argument, supported by evidence.

This material was developed by the Learning Hub (Academic Language and Learning), which offers workshops, face-to-face consultations and resources to support your learning. Find out more about how they can help you develop your communication, research and study skills .

See our Writing skills handouts .

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Academic writing

What Is Academic Writing? | Dos and Don’ts for Students

Academic writing is a formal style of writing used in universities and scholarly publications. You’ll encounter it in journal articles and books on academic topics, and you’ll be expected to write your essays , research papers , and dissertation in academic style.

Academic writing follows the same writing process as other types of texts, but it has specific conventions in terms of content, structure and style.

Academic writing is…	Academic writing is not…

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Types of academic writing, academic writing is…, academic writing is not…, useful tools for academic writing, academic writing checklist.

Academics mostly write texts intended for publication, such as journal articles, reports, books, and chapters in edited collections. For students, the most common types of academic writing assignments are listed below.

Type of academic text	Definition
	A fairly short, self-contained argument, often using sources from a class in response to a question provided by an instructor.
	A more in-depth investigation based on independent research, often in response to a question chosen by the student.
	The large final research project undertaken at the end of a degree, usually on a of the student’s choice.
	An outline of a potential topic and plan for a future dissertation or research project.
	A critical synthesis of existing research on a topic, usually written in order to inform the approach of a new piece of research.
	A write-up of the aims, methods, results, and conclusions of a lab experiment.
	A list of source references with a short description or evaluation of each source.

Different fields of study have different priorities in terms of the writing they produce. For example, in scientific writing it’s crucial to clearly and accurately report methods and results; in the humanities, the focus is on constructing convincing arguments through the use of textual evidence. However, most academic writing shares certain key principles intended to help convey information as effectively as possible.

Whether your goal is to pass your degree, apply to graduate school , or build an academic career, effective writing is an essential skill.

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Formal and unbiased

Academic writing aims to convey information in an impartial way. The goal is to base arguments on the evidence under consideration, not the author’s preconceptions. All claims should be supported with relevant evidence, not just asserted.

To avoid bias, it’s important to represent the work of other researchers and the results of your own research fairly and accurately. This means clearly outlining your methodology and being honest about the limitations of your research.

The formal style used in academic writing ensures that research is presented consistently across different texts, so that studies can be objectively assessed and compared with other research.

Because of this, it’s important to strike the right tone with your language choices. Avoid informal language , including slang, contractions , clichés, and conversational phrases:

Also , a lot of the findings are a little unreliable.
Moreover , many of the findings are somewhat unreliable.

Clear and precise

It’s important to use clear and precise language to ensure that your reader knows exactly what you mean. This means being as specific as possible and avoiding vague language :

People have been interested in this thing for a long time .
Researchers have been interested in this phenomenon for at least 10 years .

Avoid hedging your claims with words like “perhaps,” as this can give the impression that you lack confidence in your arguments. Reflect on your word choice to ensure it accurately and directly conveys your meaning:

This could perhaps suggest that…
This suggests that…

Specialist language or jargon is common and often necessary in academic writing, which generally targets an audience of other academics in related fields.

However, jargon should be used to make your writing more concise and accurate, not to make it more complicated. A specialist term should be used when:

It conveys information more precisely than a comparable non-specialist term.
Your reader is likely to be familiar with the term.
The term is commonly used by other researchers in your field.

The best way to familiarize yourself with the kind of jargon used in your field is to read papers by other researchers and pay attention to their language.

Focused and well structured

An academic text is not just a collection of ideas about a topic—it needs to have a clear purpose. Start with a relevant research question or thesis statement , and use it to develop a focused argument. Only include information that is relevant to your overall purpose.

A coherent structure is crucial to organize your ideas. Pay attention to structure at three levels: the structure of the whole text, paragraph structure, and sentence structure.

Overall structure	and a . .
Paragraph structure	when you move onto a new idea. at the start of each paragraph to indicate what it’s about, and make clear between paragraphs.
Sentence structure	to express the connections between different ideas within and between sentences. to avoid .

Well sourced

Academic writing uses sources to support its claims. Sources are other texts (or media objects like photographs or films) that the author analyzes or uses as evidence. Many of your sources will be written by other academics; academic writing is collaborative and builds on previous research.

It’s important to consider which sources are credible and appropriate to use in academic writing. For example, citing Wikipedia is typically discouraged. Don’t rely on websites for information; instead, use academic databases and your university library to find credible sources.

You must always cite your sources in academic writing. This means acknowledging whenever you quote or paraphrase someone else’s work by including a citation in the text and a reference list at the end.

APA citation example
In-text citation	Elsewhere, it has been argued that the method is “the best currently available” (Smith, 2019, p. 25).
Reference list	Smith, J. (2019). (2nd ed.). New York, NY: Norton.

There are many different citation styles with different rules. The most common styles are APA , MLA , and Chicago . Make sure to consistently follow whatever style your institution requires. If you don’t cite correctly, you may get in trouble for plagiarism . A good plagiarism checker can help you catch any issues before it’s too late.

You can easily create accurate citations in APA or MLA style using our Citation Generators.

APA Citation Generator MLA Citation Generator

Correct and consistent

As well as following the rules of grammar, punctuation, and citation, it’s important to consistently apply stylistic conventions regarding:

How to write numbers
Introducing abbreviations
Using verb tenses in different sections
Capitalization of terms and headings
Spelling and punctuation differences between UK and US English

In some cases there are several acceptable approaches that you can choose between—the most important thing is to apply the same rules consistently and to carefully proofread your text before you submit. If you don’t feel confident in your own proofreading abilities, you can get help from Scribbr’s professional proofreading services or Grammar Checker .

Academic writing generally tries to avoid being too personal. Information about the author may come in at some points—for example in the acknowledgements or in a personal reflection—but for the most part the text should focus on the research itself.

Always avoid addressing the reader directly with the second-person pronoun “you.” Use the impersonal pronoun “one” or an alternate phrasing instead for generalizations:

As a teacher, you must treat your students fairly.
As a teacher, one must treat one’s students fairly.
Teachers must treat their students fairly.

The use of the first-person pronoun “I” used to be similarly discouraged in academic writing, but it is increasingly accepted in many fields. If you’re unsure whether to use the first person, pay attention to conventions in your field or ask your instructor.

When you refer to yourself, it should be for good reason. You can position yourself and describe what you did during the research, but avoid arbitrarily inserting your personal thoughts and feelings:

In my opinion…
I think that…
I like/dislike…
I conducted interviews with…
I argue that…
I hope to achieve…

Long-winded

Many students think their writing isn’t academic unless it’s over-complicated and long-winded. This isn’t a good approach—instead, aim to be as concise and direct as possible.

If a term can be cut or replaced with a more straightforward one without affecting your meaning, it should be. Avoid redundant phrasings in your text, and try replacing phrasal verbs with their one-word equivalents where possible:

Interest in this phenomenon carried on in the year 2018 .
Interest in this phenomenon continued in 2018 .

Repetition is a part of academic writing—for example, summarizing earlier information in the conclusion—but it’s important to avoid unnecessary repetition. Make sure that none of your sentences are repeating a point you’ve already made in different words.

Emotive and grandiose

An academic text is not the same thing as a literary, journalistic, or marketing text. Though you’re still trying to be persuasive, a lot of techniques from these styles are not appropriate in an academic context. Specifically, you should avoid appeals to emotion and inflated claims.

Though you may be writing about a topic that’s sensitive or important to you, the point of academic writing is to clearly communicate ideas, information, and arguments, not to inspire an emotional response. Avoid using emotive or subjective language :

This horrible tragedy was obviously one of the worst catastrophes in construction history.
The injury and mortality rates of this accident were among the highest in construction history.

Students are sometimes tempted to make the case for their topic with exaggerated , unsupported claims and flowery language. Stick to specific, grounded arguments that you can support with evidence, and don’t overstate your point:

Charles Dickens is the greatest writer of the Victorian period, and his influence on all subsequent literature is enormous.
Charles Dickens is one of the best-known writers of the Victorian period and has had a significant influence on the development of the English novel.

There are a a lot of writing tools that will make your writing process faster and easier. We’ll highlight three of them below.

Paraphrasing tool

AI writing tools like ChatGPT and a paraphrasing tool can help you rewrite text so that your ideas are clearer, you don’t repeat yourself, and your writing has a consistent tone.

They can also help you write more clearly about sources without having to quote them directly. Be warned, though: it’s still crucial to give credit to all sources in the right way to prevent plagiarism .

Grammar checker

Writing tools that scan your text for punctuation, spelling, and grammar mistakes. When it detects a mistake the grammar checke r will give instant feedback and suggest corrections. Helping you write clearly and avoid common mistakes .

You can use a summarizer if you want to condense text into its most important and useful ideas. With a summarizer tool, you can make it easier to understand complicated sources. You can also use the tool to make your research question clearer and summarize your main argument.

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Use the checklist below to assess whether you have followed the rules of effective academic writing.

Checklist: Academic writing

I avoid informal terms and contractions .

I avoid second-person pronouns (“you”).

I avoid emotive or exaggerated language.

I avoid redundant words and phrases.

I avoid unnecessary jargon and define terms where needed.

I present information as precisely and accurately as possible.

I use appropriate transitions to show the connections between my ideas.

My text is logically organized using paragraphs .

Each paragraph is focused on a single idea, expressed in a clear topic sentence .

Every part of the text relates to my central thesis or research question .

I support my claims with evidence.

I use the appropriate verb tenses in each section.

I consistently use either UK or US English .

I format numbers consistently.

I cite my sources using a consistent citation style .

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Understanding the 4 Writing Styles: How to Identify and Use Them

General Education

A piece’s writing style can help you figure out what kind of writing it is, what its purpose is, and how the author’s voice is unique. With so many different types of writing, you may think it’s difficult to figure out the specific writing style of a piece or you'll need to search through a long list of writing styles.

However, there are actually just four main types of writing styles, and together they cover practically all the writing you see, from textbooks to novels, to billboards and more. Whether you’re studying writing styles for class or trying to develop your own writing style and looking for information, we’ve got you covered.

In this guide, we explain the four styles of writing, provide examples for each one, go over the one thing you need to know to identify writing style, and give tips to help you develop your own unique style of writing.

The 4 Types of Writing

There are four main different styles of writing. We discuss each of them below, list where you’re likely to see them, and include an example so you can see for yourself what each of the writing styles looks like.

Writers who use the narrative style are telling a story with a plot and characters. It’s the most common writing style for fiction, although nonfiction can also be narrative writing as long as its focus is on characters, what they do, and what happens to them.

Common Places You’d See Narrative Writing

Biography or autobiography
Short stories
Journals or diaries

“We had luncheon in the dining-room, darkened too against the heat, and drank down nervous gayety with the cold ale. ‘What’ll we do with ourselves this afternoon?’ cried Daisy, ‘and the day after that, and the next thirty years?’ ‘Don’t be morbid,’ Jordan said. ‘Life starts all over again when it gets crisp in the fall.’ ‘But it’s so hot,’ insisted Daisy, on the verge of tears, ‘and everything’s so confused. Let’s all go to town!’ - The Great Gatsby by F. Scott Fitzgerald

You can quickly tell that this passage from the novel The Great Gatsby is an example of narrative writing because it has the two key traits: characters and a plot. The group is discussing eating and drinking while trying to decide what to do for the rest of the day.

As in this example, narrative writing often has extended dialogue scenes since the dialogue is used to move the plot along and give readers greater insight into the characters.

Writers use the expository style when they are trying to explain a concept. Expository writing is fact-based and doesn’t include the author’s opinions or background. It’s basically giving facts from the writer to the reader.

Common Places You’d See Expository Writing

Newspaper articles
Academic journals
Business memos
Manuals for electronics
How-to books and articles

“The 1995/1996 reintroduction of gray wolves (Canis lupus) into Yellowstone National Park after a 70 year absence has allowed for studies of tri-trophic cascades involving wolves, elk (Cervus elaphus), and plant species such as aspen (Populus tremuloides), cottonwoods (Populus spp.), and willows (Salix spp.). To investigate the status of this cascade, in September of 2010 we repeated an earlier survey of aspen and measured browsing and heights of young aspen in 97 stands along four streams in the Lamar River catchment of the park’s northern winter range. We found that browsing on the five tallest young aspen in each stand decreased from 100% of all measured leaders in 1998 to means of <25% in the uplands and <20% in riparian areas by 2010. Correspondingly, aspen recruitment (i.e., growth of seedlings/sprouts above the browse level of ungulates) increased as browsing decreased over time in these same stands.” -”Trophic cascades in Yellowstone: The first 15 years after wolf reintroduction” by William J. Ripple and Robert L. Beschta

This abstract from an academic journal article is clearly expository because it only focuses on facts. The authors aren’t giving their opinion of wolves of Yellowstone, they’re not telling a story about the wolves, and the only descriptions are number of trees, streams, etc. so readers can understand the study better.

Because expository writing is focused on facts, without any unnecessary details or stories, the writing can sometimes feel dense and dry to read.

Descriptive

Descriptive writing is, as you may guess, when the author describes something. The writer could be describing a place, person, or an object, but descriptive writing will always include lots of details so the reader can get a clear and complete idea of what is being written about.

Common Places You’d See Descriptive Writing

Fiction passages that describe something

“In a hole in the ground there lived a hobbit. Not a nasty, dirty, wet hole, filled with the ends of worms and an oozy smell, nor yet a dry, bare sandy hole with nothing in it to sit down on or eat: it was a hobbit hole and that means comfort. It had a perfectly round door like a porthole, painted green, with a shiny yellow brass knob in the exact middle. The door opened on to a tube-shaped hall like a tunnel: a very comfortable tunnel without smoke, with panelled walls, and floors tiled and carpeted...” - The Hobbit by J.R.R. Tolkien

This is the opening passage of the novel The Hobbit . While The Hobbit is primarily an example of narrative writing, since it explores the adventures of the hobbit and his companions, this scene is definitely descriptive. There is no plot or action going on in this passage; the point is to explain to readers exactly what the hobbit’s home looks like so they can get a clear picture of it while they read. There are lots of details, including the color of the door and exactly where the doorknob is placed.

You won’t often find long pieces of writing that are purely descriptive writing, since they’d be pretty boring to read (nothing would happen in them), instead many pieces of writing, including The Hobbit , will primarily be one of the other writing styles with some descriptive writing passages scattered throughout.

When you’re trying to persuade the reader to think a certain way or do a certain thing, you’ll use persuasive writing to try to convince them. Your end goal could be to get the reader to purchase something you’re selling, give you a job, give an acquaintance of yours a job, or simply agree with your opinion on a topic.

Common Places You’d See Persuasive Writing

Advertisements
Cover letters
Opinion articles/letters to the editor
Letters of recommendation
Reviews of books/movies/restaurants etc.
Letter to a politician

“What General Weygand called the Battle of France is over. I expect that the battle of Britain is about to begin. Upon this battle depends the survival of Christian civilization. Upon it depends our own British life, and the long continuity of our institutions and our Empire. The whole fury and might of the enemy must very soon be turned on us. Hitler knows that he will have to break us in this island or lose the war. If we can stand up to him, all Europe may be free and the life of the world may move forward into broad, sunlit uplands. But if we fail, then the whole world, including the United States, including all that we have known and cared for, will sink by the lights of perverted science. Let us therefore brace ourselves to our duties, and so bear ourselves, that if the British Empire and its Commonwealth last for a thousand years, men will still say, ‘This was their finest hour.’ - “This was their finest hour” by Winston Churchill

In this excerpt from his famous “Their finest hour” speech, Prime Minister Winston Churchill is clearing trying to convince his audience to see his viewpoint, and he lays out the actions he thinks they should take. In this case, Churchill is speaking to the House of Commons (knowing many other British people would also hear the speech), and he’s trying to prepare the British for the coming war and convince them how important it is to fight.

He emphasizes how important the fight will be (“Upon this battle depends the survival of the Christian civilization.” and clearly spells out what he thinks his audience should do (“Let us therefore brace ourselves to our duties…”).

Common Writing Styles to Know

Each of the four main types of writing styles has multiple subsets of styles within it. Here are nine of the most common and important types of writing you’ll see.

Narrative Writing

Character voice.

Character voice is a common writing style in novels. Instead of having an unknown narrator, the audience knows who is telling the story. This first-person narrator can help the reader relate more both to the narrator and the storyline since knowing who is telling a story can help the reader feel more connected to it. Sometimes the narrator is completely truthful in telling what happens, while other times they are an unreliable narrator and will mislead or outright lie to readers to make themselves look better.

To Kill a Mockingbird (Scout is the narrator) and The Hunger Games (Katniss is the narrator) are two examples of this writing style.

Stream-of-Consciousness

This writing style attempts to emulate the thought process of the character. Instead of only writing about what the character says or does, stream-of-consciousness will include all or most of the characters thoughts, even if they jump from one topic to another randomly or include incomplete thoughts.

For example, rather than writing “I decided to take a walk to the ice cream shop,” an author using the stream-of-consciousness writing style could write, “It’s pretty hot out, and I feel like I should eat something, but I’m not really that hungry. I wonder if we have leftovers of the burgers Mom made last night? Is Mom staying late at work tonight? I can’t remember if she said. Ice cream would be a good choice, and not too filling. I can’t drive there though because my car is still in for repairs. Why is the repair shop taking so long? I should have listened when David said to check for reviews online before choosing a place. I should text David later to see how he is. He’ll think I’m mad at him if I don’t. I guess I’ll just have to walk to the shop.”

James Joyce and William Faulkner are two of the most well-known writers to have regularly used the stream-of-consciousness writing style.

Epistolary writing uses a series of documents, such as letters, diary entries, newspaper articles, or even text messages to tell a story. They don’t have a narrator, there’s just whoever purportedly gathered the documents together. This writing style can provide different points of view because a different person can be the author of each document.

Well-known examples of epistolary writing include the novels Dracula (written as a series of letters, newspaper articles, and diary entries) and Frankenstein (written as a series of letters).

Expository Writing

You’ll find this style in textbooks or academic journal articles. It’ll focus on teaching a topic or discussing an experiment, be heavy on facts, and include any sources it cited to get the information. Academic writing often assumes some previous knowledge of the topic and is more focused on providing information than being entertaining, which can make it difficult to read and understand at times.

Business writing refers to the writing done in a workplace. It can include reports, memos, and press releases. Business writing typically has a formal tone and standard formatting rules. Because employees are presumably very busy at work, business writing is very concise and to the point, without any additional flourishes intended to make the writing more interesting.

You’ll see this writing style most commonly in newspaper articles. It focuses on giving the facts in a concise, clear, and easy-to-understand way. Journalists often try to balance covering all the key facts, keeping their articles brief, and making the audience interested in the story.

This writing style is used to give information to people in a specific field, such as an explanation of a new computer programming system to people who work in software, a description of how to install pipes within a house for plumbers, or a guide to new gene modifications for microbiologists.

Technical writing is highly specialized for a certain occupational field. It assumes a high level of knowledge on the topic, and it focuses on sharing large amounts of information with the reader. If you’re not in that field, technical writing can be nearly impossible to understand because of the jargon and references to topics and facts you likely don’t know.

Descriptive Writing

Poetry is one of the most challenging styles of writing to define since it can come in many forms. In general, poems use rhythmic language and careful word choice to express an idea. A poem can be an example of descriptive writing or narrative writing, depending on whether it’s describing something or telling a story. Poetry doesn’t need to rhyme, and it often won’t follow standard grammatical or structural rules. Line breaks can, and often do, occur in the middle of sentences.

Persuasive Writing

Copywriting.

Copywriting is writing that is done for advertising or marketing purposes. It’s attempting to get the reader to buy whatever the writer is trying to sell. Examples of copywriting include catalogs, billboards, ads in newspapers or magazines, and social media ads.

In an attempt to get the reader to spend their money, copywriters may use techniques such as descriptive language (“This vanilla was harvested from the lush and exotic island of Madagascar"), exciting language (Stop what you’re doing and learn about this new product that will transform your life!”) and exaggeration (“This is the best cup of coffee you will ever taste!”).

Opinion

People write opinion pieces for the purpose of stating their beliefs on a certain topic and to try to get readers to agree with them. You can see opinion pieces in newspaper opinion sections, certain blog posts, and some social media posts. The quality of opinion writing can vary widely. Some papers or sites will only publish opinion pieces if all the facts in them can be backed up by evidence, but other opinion pieces, especially those that are self-published online, don't go through any fact-checking process and can include inaccuracies and misinformation.

What If You’re Unsure of a Work’s Writing Style?

If you’re reading a piece of writing and are unsure of its main writing style, how can you figure which style it is? The best method is to think about what the purpose or main idea of the writing is. Each of the four main writing styles has a specific purpose:

Descriptive: to describe things
Expository: to give facts
Narrative: to tell a story
Persuasive: to convince the reader of something

Here’s an example of a passage with a somewhat ambiguous writing style:

It can be tricky to determine the writing style of many poems since poetry is so varied and can fit many styles. For this poem, you might at first think it has a narrative writing style, since it begins with a narrator mentioning a walk he took after church. Character + plot = narrative writing style, right?

Before you decide, you need to read the entire passage. Once you do, it’ll become clear that there really isn’t much narrative. There’s a narrator, and he’s taking a walk to get a birch from another man, but that’s about all we have for character development and plot. We don’t know anything about the narrator or his friend’s personality, what’s going to happen next, what his motivations are, etc.

The poem doesn’t devote any space to that, instead, the majority of the lines are spent describing the scene. The narrator mentions the heat, scent of sap, the sound of frogs, what the ground is like, etc. It’s clear that, since the majority of the piece is dedicated to describing the scene, this is an example of descriptive writing.

How Can You Develop Your Own Writing Style?

A distinctive writing style is one of the hallmarks of a good writer, but how can you develop your own? Below are four tips to follow.

Read Many Different Styles of Writing

If you don’t read lots of different kinds of writing, you won’t be able to write in those styles, so before you try to get your own writing style, read different writing styles than what you’re used to. This doesn’t mean that, if you mostly read novels, you suddenly need to shift to reading computer manuals. Instead, you can try to read novels that use unreliable narrators, stream-of-consciousness writing, etc.

The more you read, the more writing styles you’ll be exposed to, and the easier it’ll be able to combine some of those into your own writing style.

Consider Combining Multiple Types of Writing Styles

There’s no rule that you can only use one style for a piece of writing. In fact, many longer works will include multiple styles. A novel may be primarily narrative, but it can also contain highly descriptive passages as well as expository parts when the author wants the readers to understand a new concept.

However, make sure you don’t jump around too much. A paper or book that goes from dense academic text to impassioned plea for a cause to a story about your childhood and back again will confuse readers and make it difficult for them to understand the point you’re trying to make.

Find a Balance Between Comfort and Boundary-Pushing

You should write in a style that feels natural to you, since that will be what comes most easily and what feels most authentic to the reader. An academic who never ventures outside the city trying to write a book from the perspective of a weathered, unschooled cowboy may end up with writing that seems fake and forced.

A great way to change up your writing and see where it can be improved is to rewrite certain parts in a new writing style. If you’ve been writing a novel with narrative voice, change a few scenes to stream-of-consciousness, then think about how it felt to be using that style and if you think it improved your writing or gave you any new ideas. If you’re worried that some writing you did is dull and lacking depth, add in a few passages that are purely descriptive and see if they help bring the writing to life.

You don’t always need to do this, and you don’t need to keep the new additions in what you wrote, but trying new things will help you get a better idea of what you want your own style to be like.

The best way to develop your own writing style is to expose yourself to numerous types of writing, both through reading and writing. As you come into contact with more writing styles and try them out for yourself, you’ll naturally begin to develop a writing style that you feel comfortable with.

Summary: The 4 Different Styles of Writing

There are four main writing styles, and each has a different purpose:

If you’re struggling to figure out the writing style of a piece, ask yourself what its purpose is and why the author wants you to read it.

To develop your own writing style, you should:

Read widely
Consider mixing styles
Balance writing what you know and trying new things

What's Next?

Literary devices are also an important part of understanding writing styles. Learn the 24 literary devices you must know by reading our guide on literary devices.

Writing a research paper for school but not sure what to write about? Our guide to research paper topics has over 100 topics in ten categories so you can be sure to find the perfect topic for you.

Are you reading The Great Gatsby for class or even just for fun? Then you'll definitely want to check out our expert guides on the biggest themes in this classic book, from love and relationships to money and materialism .

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Purdue Online Writing Lab Purdue OWL® College of Liberal Arts

Essay Writing

Welcome to the Purdue OWL

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Copyright ©1995-2018 by The Writing Lab & The OWL at Purdue and Purdue University. All rights reserved. This material may not be published, reproduced, broadcast, rewritten, or redistributed without permission. Use of this site constitutes acceptance of our terms and conditions of fair use.

This resource begins with a general description of essay writing and moves to a discussion of common essay genres students may encounter across the curriculum. The four genres of essays (description, narration, exposition, and argumentation) are common paper assignments you may encounter in your writing classes. Although these genres, also known as the modes of discourse, have been criticized by some composition scholars, the Purdue OWL recognizes the wide spread use of these genres and students’ need to understand and produce these types of essays. We hope these resources will help.

The essay is a commonly assigned form of writing that every student will encounter while in academia. Therefore, it is wise for the student to become capable and comfortable with this type of writing early on in her training.

Essays can be a rewarding and challenging type of writing and are often assigned either to be done in class, which requires previous planning and practice (and a bit of creativity) on the part of the student, or as homework, which likewise demands a certain amount of preparation. Many poorly crafted essays have been produced on account of a lack of preparation and confidence. However, students can avoid the discomfort often associated with essay writing by understanding some common genres.

Before delving into its various genres, let’s begin with a basic definition of the essay.

What is an essay?

Though the word essay has come to be understood as a type of writing in Modern English, its origins provide us with some useful insights. The word comes into the English language through the French influence on Middle English; tracing it back further, we find that the French form of the word comes from the Latin verb exigere , which means "to examine, test, or (literally) to drive out." Through the excavation of this ancient word, we are able to unearth the essence of the academic essay: to encourage students to test or examine their ideas concerning a particular topic.

Essays are shorter pieces of writing that often require the student to hone a number of skills such as close reading, analysis, comparison and contrast, persuasion, conciseness, clarity, and exposition. As is evidenced by this list of attributes, there is much to be gained by the student who strives to succeed at essay writing.

The purpose of an essay is to encourage students to develop ideas and concepts in their writing with the direction of little more than their own thoughts (it may be helpful to view the essay as the converse of a research paper). Therefore, essays are (by nature) concise and require clarity in purpose and direction. This means that there is no room for the student’s thoughts to wander or stray from his or her purpose; the writing must be deliberate and interesting.

This handout should help students become familiar and comfortable with the process of essay composition through the introduction of some common essay genres.

This handout includes a brief introduction to the following genres of essay writing:

Expository essays
Descriptive essays
Narrative essays
Argumentative (Persuasive) essays

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The difference between academic and professional writing: a helpful guide

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Whether you’re a current or prospective student at Penn LPS Online, you’ve likely written your fair share of academic papers and business emails. But you’re not alone if you still have questions about the differences and similarities between academic and professional writing. This overview contains a summary of everything you need to know about the intricacies of these critical forms of writing.

What is the difference between academic and professional writing?

One of the key differences between academic writing and business writing is the goal of each endeavor. Because the readers are often students, professors, or scholars in academic writing, the goal is to present and analyze information on a specific subject and increase understanding. With professional writing, the goal is generally to communicate information or influence the opinions of managers, coworkers, clients, or job prospects. While academic writing is strictly formal, it’s common to use the first-person point of view in many standard business communications. Lastly, academic writing requires adherence to strict formatting and source requirements, but there is generally more flexibility in this area when it comes to professional documents.

Read on to dive deeper into the ins and outs of academic and professional writing.

Academic writing

The hallmarks of academic writing include the use of the third-person point of view, a logical flow, an emphasis on facts and ideas, and an authoritative, formal tone. This writing style is objective, avoids casual language and slang, offers insightful analysis, and includes citations for research backed by reliable sources such as scientific studies or journal articles. While students and professors routinely use academic writing, scientists also use it to describe their research findings, as do literary critics. There are four distinct types of this formal writing style: descriptive, analytical, persuasive, and critical.

Descriptive writing

Descriptive writing is one of the most simple and ubiquitous types of scholarly writing. You can see examples of this writing style in essays, research papers, or lab reports for several fields of study. The primary goal of descriptive writing is to use precise language to summarize and describe information, such as the result of an experiment or a section of prose.

Analytical writing

An example of analytical writing is an academic paper that compares two or more complex ideas or theories. Although a part of analytical writing is descriptive, it requires going a step further to reorganize and deconstruct facts into categories, groups, types, or relationships that provide context. As such, to author a successful analytical essay, you need to start with a strong outline.

Persuasive writing

Persuasive writing takes analytical writing to the next level. Not only must you structure a coherent, fact-based argument, but you must also include your own point of view. This could be a recommendation, interpretation of findings, or an evaluation of someone else’s work, but the claims you make need to be credible and backed by evidence.

Critical writing

This formal style is commonly used in research, advanced undergraduate, or postgraduate writing. It includes the tenets of persuasive writing with the supplement of at least one other point of view (in addition to your own) on a topic or issue. For example, if you’re writing a thesis, you may explain a researcher’s analysis from a journal article, critique the merits of their argument, and provide your own alternative explanation.

Professional writing

Professional writing refers to any written communication that takes place in an organizational context. A primary objective of professional or business writing is to effectively educate, instruct, or persuade an audience via emails, newsletters, memos, press releases, project proposals, business plans, executive summaries, letters, and resumés. As is the case with all writing styles, proper grammar usage—including syntax, spelling, and parts of speech—is essential in professional writing, as are the three points below.

Clarity and concision

One of the main requirements for successful professional writing is to use clear, precise language so that your message is easily understood. It’s also important to avoid clichés and hyperbole and stick to simple, concise statements that efficiently share concrete information. Not only will this save you time, but it will also benefit the reader’s comprehension and enjoyment.

Active and purposeful

Whether you’re creating a quick email or preparing an in-depth report, every piece of business writing should start with a well-defined objective or purpose. To keep your communication to the point, you should use an active voice, choose strong action verbs, and avoid qualifiers or passive phrases such as “I think.”

Personal tone

Although professional writing should have a courteous tone, the level of formality does not need to be equal to that used in an academic setting. Documents such as business plans should have a formal structure, but with emails or online chats with colleagues, a friendly, polite tone and positive phrasing can go a long way.

The overlap between academic and professional writing

Although there are distinct differences, there are also many similarities between academic and professional writing. Both writing styles require that you use proper grammar and punctuation, clear and precise language, and a serious tone, along with well-developed ideas with clear objectives. Whether you’re writing for business or academic purposes, it’s also important to avoid exaggeration, emotionally charged expressions, and jargon, as they dilute the effectiveness of your communication. In everything from research papers and essays to memos and fundraising letters, it’s essential to ensure that the information you convey is both accurate and relevant. And you should always have a clearly defined goal for academic or business writing, such as to describe, inform, analyze, or persuade.

If you’re somewhat of a writing novice and looking to improve your skills, then consider PROW 1030: Introduction to Academic Reading, Writing, and Research and PROW 1000: Fundamentals of Professional Writing at Penn LPS Online. The former is designed to expand your abilities and build your confidence as you learn how to plan and execute a well-structured argument, write with logical coherence, and polish your work to ensure readability. The latter provides an introduction to critically analyzing any writing situation and creating purposeful messaging to address it. With targeted exercises to improve grammar, mechanics, and precision, you’ll work to enhance the quality and effectiveness of your writing practice.

If you want to expand and refine your existing repertoire, look to PROW 3030: Advanced Academic Writing and PROW 3010: The Power of Storytelling . The former focuses on improving your ability to translate readings, research, and findings into meaningful academic content. This includes employing time management and reading strategies and enhancing your understanding of the nuances of academic genres and writing styles. The latter explores storytelling as a means of conveying complex and memorable information. Learn how to use narrative studies as a research tool for gathering data and a rhetorical strategy for generating emotional appeal, action, and brand identity.

Explore the professional writing certificate at Penn LPS Online

The 4-course Certificate in Professional Writing at Penn LPS Online offers practical applications that provide an accelerated understanding of the art of effective business communication—and tips to help you become a master of grammar, concision, and clarity. As mentioned above, whether you’re looking to learn the fundamentals or you’re already a seasoned writer, these Ivy League writing courses will help you take your skills to the next level. Discover innovative findings in the field, receive extensive coaching and feedback, and learn how to incorporate your personal or corporate brand story into every piece of communication.

The Certificate in Professional Writing prepares you to:

Analyze different audiences, scenarios, and contexts to better shape your messaging
Develop effective rhetorical strategies and skills to persuade personal, professional, and social audiences
Learn how use complex multimedia texts that incorporate language, image, and sound to produce a coherent, engaging message
Grow your empathic and analytical skills to integrate and build upon other viewpoints
Explore how to engage the senses to successfully convey information through social media
Understand how to use effective visualization to make complex material more accessible

Ready to get started? If you have yet to do so, apply to Penn LPS Online today and enroll in the Certificate in Professional Writing . Or view our course guide to see what’s available in any upcoming term.

Student Question

What are the differences between writing a letter and an expository or persuasive essay?

style: tone

Expert Answers

Who are the experts? Our certified Educators are real professors, teachers, and scholars who use their academic expertise to tackle your toughest questions. Educators go through a rigorous application process, and every answer they submit is reviewed by our in-house editorial team.

Educator since 2009

16,815 answers

I currently teach middle school history and have taught at various K–12 levels over the last 13 years.

I think that the previous thoughts are very lucid. I would like to echo the idea that there is a different writer's voice that is adopted in each setting. For example, the letter can be personal and subjective whereas this voice might not be best for an expository or persuasive essay , which is more informational based, in general. I do think that this voice helps to change the scope of each writing sample, whereas one can embrace emotions and sentimentality, while the other forums are more along the lines of seeing the subjective as part of something larger and the minimization of its use is done in large part to feed a more totalizing or objective part.

Cite this page as follows:

Kannan, Ashley. "How Is Academic Writing Different From A Letter" edited by eNotes Editorial, 17 Mar. 2010, https://www.enotes.com/topics/essay/questions/what-difference-between-writing-an-letter-148675.

Teacher (K-12)

M.A. from Composition as Design, LLC

1,812 answers

~ Writer, Editor, Educator ~ Father of three ~ Cyclist

It all depends on audience and the type of letter or essay. A letter to a familiar audience is much different than an expository essay, but a formal letter to an unknown audience will not differ greatly.

1. Informal Letter vs. Expository Essay : a familiar letter is much more intimate in voice than an expository essay. A writer of an informal letter to a familiar audience uses "sweet style": 2nd person, colloquial language, casual diction , perhaps humor. It is likely filled with pathos , emotional language--perhaps laced with passionate love. It is non-academic and has no formal claim or grounds with which to influence or change the audience's position.

2. Formal Letter vs. Expository Essay: these may both be "stuffy" in style, which means they have theses (claims and grounds used to persuade). This type of writing is academic and formal, highly organized (topic sentences, quotes, examples), and it relies on formal diction (3rd person). It is likely filled with logos , logical and objective argumentation. This is the language of academic discourse (high school and college). Even though it is a letter, its purposes may be very similar to an essay. Many "open letters" are meant to persuade a wide audience.

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Stultz, Michael. "How Is Academic Writing Different From A Letter" edited by eNotes Editorial, 17 Mar. 2010, https://www.enotes.com/topics/essay/questions/what-difference-between-writing-an-letter-148675.

8.1 What’s Different about College Writing?

Learning objectives.

Define “academic writing.”
Identify key differences between writing in college and writing in high school or on the job.
Identify different types of papers that are commonly assigned.
Describe what instructors expect from student writing.

Academic writing refers to writing produced in a college environment. Often this is writing that responds to other writing—to the ideas or controversies that you’ll read about. While this definition sounds simple, academic writing may be very different from other types of writing you have done in the past. Often college students begin to understand what academic writing really means only after they receive negative feedback on their work. To become a strong writer in college, you need to achieve a clear sense of two things:

The academic environment
The kinds of writing you’ll be doing in that environment

Differences between High School and College Writing

Students who struggle with writing in college often conclude that their high school teachers were too easy or that their college instructors are too hard. In most cases, neither explanation is fully accurate or fair. A student having difficulty with college writing usually just hasn’t yet made the transition from high school writing to college writing. That shouldn’t be surprising, for many beginning college students do not even know that there is a transition to be made.

In high school, most students think of writing as the subject of English classes. Few teachers in other courses give much feedback on student writing; many do not even assign writing. This says more about high school than about the quality of teachers or about writing itself. High school teachers typically teach five courses a day and often more than 150 students. Those students often have a very wide range of backgrounds and skill levels.

Thus many high school English instructors focus on specific, limited goals. For example, they may teach the “five paragraph essay” as the right way to organize a paper because they want to give every student some idea of an essay’s basic structure. They may give assignments on stories and poems because their own college background involved literature and literary analysis. In classes other than English, many high school teachers must focus on an established body of information and may judge students using tests that measure only how much of this information they acquire. Often writing itself is not directly addressed in such classes.

This does not mean that students don’t learn a great deal in high school, but it’s easy to see why some students think that writing is important only in English classes. Many students also believe an academic essay must be five paragraphs long or that “school writing” is usually literary analysis.

Think about how college differs from high school. In many colleges, the instructors teach fewer classes and have fewer students. In addition, while college students have highly diverse backgrounds, the skills of college students are less variable than in an average high school class. In addition, college instructors are specialists in the fields they teach, as you recall from Chapter 7 “Interacting with Instructors and Classes” . College instructors may design their courses in unique ways, and they may teach about specialized subjects. For all of these reasons, college instructors are much more likely than high school teachers to

assign writing,
respond in detail to student writing,
ask questions that cannot be dealt with easily in a fixed form like a five-paragraph essay.

Your transition to college writing could be even more dramatic. The kind of writing you have done in the past may not translate at all into the kind of writing required in college. For example, you may at first struggle with having to write about very different kinds of topics, using different approaches. You may have learned only one kind of writing genre (a kind of approach or organization) and now find you need to master other types of writing as well.

What Kinds of Papers Are Commonly Assigned in College Classes?

Think about the topic “gender roles”—referring to expectations about differences in how men and women act. You might study gender roles in an anthropology class, a film class, or a psychology class. The topic itself may overlap from one class to another, but you would not write about this subject in the same way in these different classes. For example, in an anthropology class, you might be asked to describe how men and women of a particular culture divide important duties. In a film class, you may be asked to analyze how a scene portrays gender roles enacted by the film’s characters. In a psychology course, you might be asked to summarize the results of an experiment involving gender roles or compare and contrast the findings of two related research projects.

It would be simplistic to say that there are three, or four, or ten, or any number of types of academic writing that have unique characteristics, shapes, and styles. Every assignment in every course is unique in some ways, so don’t think of writing as a fixed form you need to learn. On the other hand, there are certain writing approaches that do involve different kinds of writing. An approach is the way you go about meeting the writing goals for the assignment. The approach is usually signaled by the words instructors use in their assignments.

When you first get a writing assignment, pay attention first to keywords for how to approach the writing. These will also suggest how you may structure and develop your paper. Look for terms like these in the assignment:

Summarize. To restate in your own words the main point or points of another’s work.
Define. To describe, explore, or characterize a keyword, idea, or phenomenon.
Classify. To group individual items by their shared characteristics, separate from other groups of items.
Compare/contrast. To explore significant likenesses and differences between two or more subjects.
Analyze. To break something, a phenomenon, or an idea into its parts and explain how those parts fit or work together.
Argue. To state a claim and support it with reasons and evidence.
Synthesize. To pull together varied pieces or ideas from two or more sources.

Note how this list is similar to the words used in examination questions that involve writing. (See Table 6.1 “Words to Watch for in Essay Questions” in Chapter 6 “Preparing for and Taking Tests” , Section 6.4 “The Secrets of the Q and A’s” .) This overlap is not a coincidence—essay exams are an abbreviated form of academic writing such as a class paper.

Sometimes the keywords listed don’t actually appear in the written assignment, but they are usually implied by the questions given in the assignment. “What,” “why,” and “how” are common question words that require a certain kind of response. Look back at the keywords listed and think about which approaches relate to “what,” “why,” and “how” questions.

“What” questions usually prompt the writing of summaries, definitions, classifications, and sometimes compare-and-contrast essays. For example, “ What does Jones see as the main elements of Huey Long’s populist appeal?” or “ What happened when you heated the chemical solution?”
“Why” and “how” questions typically prompt analysis, argument, and synthesis essays. For example, “ Why did Huey Long’s brand of populism gain force so quickly?” or “ Why did the solution respond the way it did to heat?”

Successful academic writing starts with recognizing what the instructor is requesting, or what you are required to do. So pay close attention to the assignment. Sometimes the essential information about an assignment is conveyed through class discussions, however, so be sure to listen for the keywords that will help you understand what the instructor expects. If you feel the assignment does not give you a sense of direction, seek clarification. Ask questions that will lead to helpful answers. For example, here’s a short and very vague assignment:

Discuss the perspectives on religion of Rousseau, Bentham, and Marx. Papers should be four to five pages in length.

Faced with an assignment like this, you could ask about the scope (or focus) of the assignment:

Which of the assigned readings should I concentrate on?
Should I read other works by these authors that haven’t been assigned in class?
Should I do research to see what scholars think about the way these philosophers view religion?
Do you want me to pay equal attention to each of the three philosophers?

You can also ask about the approach the instructor would like you to take. You can use the keywords the instructor may not have used in the assignment:

Should I just summarize the positions of these three thinkers, or should I compare and contrast their views?
Do you want me to argue a specific point about the way these philosophers approach religion?
Would it be OK if I classified the ways these philosophers think about religion?

Never just complain about a vague assignment. It is fine to ask questions like these. Such questions will likely engage your instructor in a productive discussion with you.

Key Takeaways

Writing is crucial to college success because it is the single most important means of evaluation.
Writing in college is not limited to the kinds of assignments commonly required in high school English classes.
Writers in college must pay close attention to the terms of an assignment.
If an assignment is not clear, seek clarification from the instructor.

Checkpoint Exercises

What kind(s) of writing have you practiced most in your recent past?

____________________________________________________________________

Name two things that make academic writing in college different from writing in high school.

Explain how the word “what” asks for a different kind of paper than the word “why.”

Letter Writing – Explore What is, Different Types with Examples

Letter writing is a timeless form of communication that has evolved but remains an essential skill for personal, professional, and formal exchanges. Let’s explore what letter writing is, the different types of letters, and provide examples for each.

What is Letter Writing?

Letter writing involves the creation of messages sent to a recipient via written words. Letters can serve various purposes, from personal communication to formal business exchanges. They are structured to convey clear messages and often follow specific formats depending on their purpose.

However, there are certain parts of the letter which remain the same. They include:

Sender’s address
Greeting or Salutation
Body of the Letter

Sender’s Address:

Personal Letter: Only includes the sender’s address.
Business/Formal Letter: Includes the sender’s address, date, and sometimes the recipient’s address.

The date is written just below the sender’s address, and It lets the recipient know when exactly the letter was written. The date may be written in any of the following ways:

8th July 202 3

July 8, 2023

Salutation:

The greeting varies based on formality:

Business/Formal Letter: “Dear Mr. Smith,” or “Dear Dr. Johnson,”
If the recipient’s name is unknown: “Dear Sir/Madam,” or “To Whom It May Concern,”
Personal Letter: “Dear Jane,” or “Hi Mike,”

The body is the main content of the letter, where the purpose of the letter is conveyed. It is divided into paragraphs, each focusing on a specific point.

Example: I hope this letter finds you well. I am writing to inform you about our new product launch scheduled for next month. (Formal/Business)

The closing is a polite way to end the letter. The choice of closing depends on the level of formality:

Business/Formal Letter: “Sincerely,” “Yours sincerely,” “Best regards,”
Personal Letter: “Best,” “Cheers,” “Take care,”
Typed Name: Used in both personal and business letters.
Handwritten Signature: Added in formal and business letters above the typed name.

Summary Example

Formal/Business Letter:

Informal/Personal Letter:

Types of letters, personal letters, business letters, formal letters, informal letters, thank-you letters, apology letters, invitation letters, complaint letters, cover letters, resignation letters.

Personal letters are written to friends, family, or acquaintances to share news, feelings, or updates.

Business letters are used for professional communication, often between companies or between a company and its clients.

Formal letters follow a strict format and are used for official matters, such as job applications, complaints, or legal correspondences.

Informal letters are casual and friendly, often written to people we know well, like friends and family.

Thank-you letters express gratitude for something someone has done, like a gift or a favor.

Apology letters are written to express regret over a mistake or a wrong done to someone.

Invitation letters invite someone to an event or occasion.

Complaint letters address issues or grievances and seek resolution.

Cover letters accompany a resume when applying for a job, providing additional context about the applicant’s qualifications and interest.

Resignation letters inform an employer of the intention to leave a job, providing notice and details of the departure.

Letter writing encompasses various formats and purposes, each serving a unique role in communication. Understanding these types and their appropriate contexts ensures effective and meaningful exchanges.

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Types of Essays: A Comprehensive Guide to Writing Different Essay Types

When it comes to academic writing, essays are one of the most common assignments you will encounter. Essays are a way for you to showcase your understanding of a particular topic, and they come in various forms. Each type of essay has its unique characteristics, and it is essential to understand the differences between them to produce a well-written piece. In this article, we will explore the different types of essays you may encounter in your academic journey.

Types of Essays: Your Ultimate Guide to Essay Writing

Types of Essays: A Comprehensive Guide to Writing Different Essay Types

Understanding Essays

Definition of essay.

An essay is a piece of writing that presents an argument or a point of view on a particular topic. It is a formal piece of writing that is usually written in the third person and is structured into paragraphs. Essays can be written on a variety of topics, ranging from literature to science, and can be of different lengths. They are often used in academic settings to assess a student’s understanding of a particular subject.

Purpose of Essay

The purpose of an essay is to persuade the reader to accept the writer’s point of view. Essays can be used to argue for or against a particular position, to explain a concept, or to analyze a text. The writer must provide evidence to support their argument and must use persuasive language to convince the reader of their position.

There are four main types of essays: argumentative, expository, narrative, and descriptive. Each type of essay has its own unique characteristics and is written for a different purpose. Understanding the different types of essays is essential for writing a successful essay.

Types of Essays

Narrative essay.

A narrative essay is a type of essay that tells a story. It is often written in the first person point of view, and it can be either fictional or non-fictional. This type of essay allows you to express yourself in a creative and personal way.

When writing a narrative essay, it is important to have a clear and concise thesis statement that sets the tone for the rest of the essay. The thesis statement should be specific and should reflect the main point of the essay. It should also be interesting and engaging to the reader.

One of the key elements of a successful narrative essay is the use of vivid and descriptive language. This helps to create a clear picture in the reader’s mind and makes the story more engaging. Additionally, it is important to use dialogue to bring the characters to life and to show their emotions and personalities.

Another important aspect of a narrative essay is the structure. It should have a clear beginning, middle, and end, and the events should be presented in chronological order. This helps the reader to follow the story and understand the sequence of events.

Descriptive Essay

In a descriptive essay, you are required to describe something, such as an event, a person, a place, a situation, or an object. The primary objective of a descriptive essay is to provide a detailed and vivid description of the topic. By using sensory details, such as sight, sound, touch, smell, and taste, you can create a picture in the reader’s mind and make them feel as if they are experiencing the topic themselves.

When writing a descriptive essay, it is important to choose a topic that you are familiar with and have a personal connection to. This will help you to convey your emotions and feelings effectively and make your essay more engaging and interesting to the reader.

To write a successful descriptive essay, you should follow these steps:

Choose a topic that you are passionate about and have a personal connection to.
Brainstorm and create an outline of your essay, including the main points you want to cover and the sensory details you will use.
Use sensory details to create a vivid and engaging picture in the reader’s mind.
Use figurative language, such as metaphors and similes, to add depth and complexity to your descriptions.
Use transitions to connect your ideas and create a smooth flow of information.
Revise and edit your essay to ensure that it is well-structured, organized, and error-free.

Expository Essay

An expository essay is a type of academic writing that aims to explain, describe, or inform the reader about a particular subject. This type of essay is based on facts, evidence, and examples, and it does not require the writer’s personal opinion or feelings. Expository essays can be written in various styles, including compare and contrast, cause and effect, and problem and solution.

Compare and Contrast Essay

A compare and contrast essay is a type of expository writing that involves comparing and contrasting two or more subjects. This type of essay aims to provide the reader with a better understanding of the similarities and differences between the subjects being compared. To write a successful compare and contrast essay, you need to identify the similarities and differences between the subjects, organize your ideas, and provide supporting evidence.

Cause and Effect Essay

A cause and effect essay is a type of expository writing that explores the causes and consequences of a particular event, situation, or phenomenon. This type of essay aims to explain the reasons behind a particular occurrence and its effects on individuals, society, or the environment. To write a successful cause and effect essay, you need to identify the causes and effects of the subject, organize your ideas, and provide supporting evidence.

Problem and Solution Essay

A problem and solution essay is a type of expository writing that focuses on a particular problem and proposes a solution to it. This type of essay aims to inform the reader about a particular issue and provide a viable solution to it. To write a successful problem and solution essay, you need to identify the problem, explain its causes, propose a solution, and provide supporting evidence.

Persuasive Essay

A persuasive essay is a type of academic writing that aims to persuade the reader to accept the writer’s point of view. In this type of essay, the writer presents their argument and supports it with evidence and reasoning to convince the reader to take action or believe in a particular idea.

To write a persuasive essay, you must first choose a topic that you are passionate about and can argue convincingly. Then, you need to research the topic thoroughly and gather evidence to support your argument. You should also consider the opposing viewpoint and address it in your essay to strengthen your argument.

The structure of a persuasive essay is similar to that of other types of essays. It consists of an introduction, body paragraphs, and a conclusion. In the introduction, you should grab the reader’s attention and clearly state your thesis statement. The body paragraphs should present your argument and evidence, and the conclusion should summarize your argument and restate your thesis statement.

To make your persuasive essay more effective, you can use various persuasive writing strategies, such as appealing to the reader’s emotions, using rhetorical questions, and using vivid language. You can also use statistics, facts, and examples to support your argument and make it more convincing.

Argumentative Essay

An argumentative essay is a type of essay that requires you to present a well-researched and evidence-based argument on a particular topic. The aim of this essay is to convince the reader of your stance on the topic by using logical reasoning and factual evidence.

To write an effective argumentative essay, it is important to have a clear and concise thesis statement that presents your position on the topic. This statement should be supported by strong evidence, such as quotations, statistics, and expert opinions. It is also important to consider and address potential counterarguments to your position.

One key aspect of an argumentative essay is the use of logical fallacies. These are errors in reasoning that can weaken your argument and make it less convincing. Some common logical fallacies include ad hominem attacks, false dichotomies, and straw man arguments. It is important to avoid these fallacies and instead rely on sound reasoning and evidence to support your argument.

When writing an argumentative essay, it is also important to consider your audience. Your tone and language should be appropriate for your intended audience, and you should anticipate and address any potential objections or concerns they may have about your argument.

Analytical Essay

An analytical essay is a type of academic writing that involves breaking down a complex topic or idea into smaller parts to examine it thoroughly. The purpose of this essay is to provide a detailed analysis of a particular subject and to present an argument based on the evidence gathered during the research.

When writing an analytical essay, it is crucial to have a clear thesis statement that outlines the main argument of the essay. The thesis statement should be specific and concise, and it should be supported by evidence from primary and secondary sources.

To write an effective analytical essay, you should follow these steps:

Choose a topic that interests you and that you can research thoroughly.
Conduct research to gather relevant information and evidence to support your thesis statement.
Create an outline to organize your ideas and arguments.
Write an introduction that provides background information on the topic and presents your thesis statement.
Develop body paragraphs that provide evidence to support your thesis statement.
Write a conclusion that summarizes your main points and restates your thesis statement.

When writing an analytical essay, it is important to focus on the analysis rather than just summarizing the information. You should critically evaluate the evidence and present your own interpretation of the data.

Critical Essay

A critical essay is a type of academic writing that involves analyzing, interpreting, and evaluating a text. In a critical essay, you must make a claim about how particular ideas or themes are conveyed in a text, and then support that claim with evidence from primary and/or secondary sources.

To write a successful critical essay, you must first read the text carefully and take notes on its main ideas and themes. You should also consider the author’s purpose and audience, as well as any historical or cultural context that may be relevant to the text.

When writing your critical essay, you should follow a clear and logical structure. Begin with an introduction that provides background information on the text and your thesis statement. In the body of your essay, you should provide evidence to support your thesis, using quotes and examples from the text as well as other sources.

It is important to be critical in your analysis, examining the text in detail and considering its strengths and weaknesses. You should also consider alternative interpretations and counterarguments, and address them in your essay.

Reflective Essay

A reflective essay is a type of academic essay that requires you to analyze and interpret an academic text, such as an essay, a book, or an article. Unlike a personal experience essay, a reflective essay involves critical thinking and evaluation of the material.

In a reflective essay, you are expected to reflect on your own learning and experiences related to the material. This type of essay requires you to think deeply about the material and analyze how it relates to your own experiences and knowledge.

To write a successful reflective essay, you should follow these steps:

Choose a topic that is relevant to the material you are reflecting on.
Analyze the material and identify key themes and concepts.
Reflect on your own experiences and knowledge related to the material.
Evaluate and analyze the material and your own experiences to draw conclusions and insights.
Write a clear and concise essay that effectively communicates your reflections and insights.

Remember that a reflective essay is not just a summary of the material, but rather an analysis and evaluation of it. Use examples and evidence to support your reflections and insights, and be sure to use proper citation and referencing to acknowledge the sources of your information.

Personal Essay

A personal essay is a type of essay that involves telling a story about yourself, your experiences, or your feelings. It is often written in the first person point of view and can be a powerful way to share your unique perspective with others.

Personal essays can be used for a variety of purposes, such as college admissions, scholarship applications, or simply to share your thoughts and experiences with a wider audience. They can cover a wide range of topics, from personal struggles and triumphs to reflections on important life events.

When writing a personal essay, it is important to keep in mind that you are telling a story. This means that you should focus on creating a narrative that is engaging and compelling for your readers. You should also be honest and authentic in your writing, sharing your true thoughts and feelings with your audience.

To make your personal essay even more effective, consider incorporating descriptive language, vivid imagery, and sensory details. This can help bring your story to life and make it more memorable for your readers.

Synthesis Essay

A synthesis essay is a type of essay that requires you to combine information from multiple sources to create a cohesive argument. This type of essay is often used in academic writing and requires you to analyze, interpret, and evaluate information from various sources to support your thesis statement.

There are two main types of synthesis essays: explanatory and argumentative. An explanatory synthesis essay aims to explain a particular topic or issue by using different sources to provide a comprehensive overview. On the other hand, an argumentative synthesis essay requires you to take a stance on a particular issue and use evidence from multiple sources to support your argument.

When writing a synthesis essay, it is important to carefully analyze and interpret each source to ensure that the information you are using is relevant and accurate. You should also consider the credibility of each source and evaluate the author’s bias or perspective.

To effectively write a synthesis essay, you should follow a clear structure that includes an introduction, body paragraphs, and a conclusion. The introduction should provide background information on the topic and include a clear thesis statement. The body paragraphs should each focus on a specific aspect of the topic and provide evidence from multiple sources to support your argument. The conclusion should summarize your main points and restate your thesis statement.

Review Essay

A review essay is a type of academic writing that involves analyzing and evaluating a piece of work, such as a book, movie, or article. This type of essay requires you to provide a critical assessment of the work, highlighting its strengths and weaknesses. A successful review essay should provide the reader with a clear understanding of the work being reviewed and your opinion of it.

When writing a review essay, it is important to keep in mind the following guidelines:

Length: A review essay should be between 1,000 and 1,500 words. This length allows for a thorough analysis of the text without becoming bogged down in details. Of course, the specific length will vary depending on the nature of the text being reviewed and the desired focus of the essay.
Structure: A review essay should follow a clear and logical structure. Start with an introduction that provides some background information on the work being reviewed and your thesis statement. The body of the essay should provide a summary of the work and a critical analysis of its strengths and weaknesses. Finally, end with a conclusion that summarizes your main points and provides your final thoughts on the work.
Evidence: A successful review essay should be supported by evidence from the work being reviewed. This can include direct quotes or paraphrases, as well as examples that illustrate your points.
Critical Thinking: A review essay requires you to engage in critical thinking. This means that you must evaluate the work being reviewed in a thoughtful and analytical manner, considering both its strengths and weaknesses.

Research Essay

When it comes to writing a research essay, you must conduct in-depth independent research and provide analysis, interpretation, and argument based on your findings. This type of essay requires extensive research, critical thinking, source evaluation, organization, and composition.

To write a successful research essay, you must follow a specific structure. Here are some key components to include:

Introduction

The introduction should provide a brief overview of your research topic and state your thesis statement. Your thesis statement should clearly state your argument and the main points you will cover in your essay.

Literature Review

The literature review is a critical analysis of the existing research on your topic. It should provide a summary of the relevant literature, identify gaps in the research, and highlight the significance of your study.

Methodology

The methodology section should describe the methods you used to conduct your research. This may include data collection methods, sample size, and any limitations of your study.

The results section should present your findings in a clear and concise manner. You may use tables, graphs, or other visual aids to help convey your results.

The discussion section should interpret your results and provide a critical analysis of your findings. You should also discuss the implications of your research and how it contributes to the existing literature on your topic.

The conclusion should summarize your main findings and restate your thesis statement. You should also discuss the limitations of your study and suggest avenues for future research.

Report Essay

A report essay is a type of essay that presents and summarizes factual information about a particular topic, event, or issue. The purpose of a report essay is to provide readers with a clear and concise understanding of the subject matter. It is important to note that a report essay is not an opinion piece, but rather a neutral presentation of facts.

When writing a report essay, it is important to follow a structured format. The typical format includes an introduction, body, and conclusion. The introduction should provide background information on the topic and state the purpose of the report. The body should present the facts in a logical and organized manner, using headings and subheadings to help readers navigate the information. The conclusion should summarize the key findings and provide any recommendations or conclusions.

One of the key elements of a report essay is research. It is essential to conduct thorough research on the topic to ensure that the information presented is accurate and reliable. This may involve reviewing academic articles, government reports, and other sources of information. It is also important to cite all sources used in the report essay using a recognized citation style, such as APA or MLA.

Informal Essay

An informal essay, also known as a familiar or personal essay, is a type of essay that is written in a personal tone and style. This type of essay is often written as a reflection or commentary on a personal experience, opinion, or observation. Informal essays are usually shorter than formal essays and are often written in a conversational style.

In an informal essay, you are free to use first-person pronouns and to express your personal opinions and feelings. However, you should still strive to maintain a clear and concise writing style and to support your arguments with evidence and examples.

Informal essays can take many forms, including personal narratives, anecdotes, and reflections on current events or social issues. They can also be humorous or satirical in nature, and may include elements of fiction or creative writing.

When writing an informal essay, it is important to keep your audience in mind and to use language and examples that will be familiar and relatable to them. You should also be aware of your tone and style, and strive to create a voice that is engaging and authentic.

Short Essay

When it comes to writing a short essay, it is essential to convey your thoughts and ideas in a concise and clear manner. Short essays are usually assigned in the range of 250-750 words, and occasionally up to 1,000 words. Therefore, it is important to focus on the most important elements of your topic.

To write a successful short essay, you should start by selecting a topic that is interesting and relevant. Once you have chosen your topic, you should conduct thorough research to gather evidence and support for your argument. This will help you to develop a clear and concise thesis statement.

When writing your short essay, it is important to structure your ideas in a logical and coherent manner. You should start with an introduction that provides background information and a clear thesis statement. The body of your essay should be structured around your main points, with each paragraph focusing on a specific idea or argument. Finally, you should conclude your essay by summarizing your main points and restating your thesis statement.

To make your short essay more engaging and impactful, you may want to consider using bullet points, tables, and other formatting techniques to convey your ideas more clearly. Additionally, you should use strong and clear language, avoiding jargon and unnecessary words.

When it comes to academic writing, a long essay is a common type of assignment that you may encounter. This type of essay typically requires you to conduct extensive research and analysis on a specific topic.

The length of a long essay can vary depending on the assignment requirements, but it is usually longer than a standard essay. In general, a long essay can range from 2,500 to 5,000 words or more.

To write a successful long essay, it is important to have a clear understanding of the topic and to conduct thorough research. This may involve reading academic articles, books, and other sources to gather information and support your arguments.

In addition to research, a long essay should also have a clear and well-structured argument. This may involve outlining your main points and supporting evidence, as well as addressing any counterarguments or potential weaknesses in your argument.

Overall, a long essay requires a significant amount of time and effort to complete. However, by following a clear structure and conducting thorough research, you can produce a well-written and persuasive essay that meets the requirements of your assignment.

Some tips for writing a successful long essay include:

Start early to give yourself enough time to research and write
Break down the assignment into manageable sections
Use clear and concise language
Provide sufficient evidence to support your arguments
Use proper citation and referencing to avoid plagiarism

Five Paragraph Essay

If you are a student, you have likely been assigned a five-paragraph essay at some point. This type of essay is commonly used in high school and college writing classes. The five-paragraph essay is a structured format that consists of an introduction, three body paragraphs, and a conclusion.

The introduction paragraph is where you present your thesis statement, which is the main idea or argument that you will discuss in your essay. This paragraph should grab the reader’s attention and provide some background information about the topic. It should also include a clear thesis statement that outlines what you will be discussing in the essay.

The three body paragraphs are where you provide evidence to support your thesis statement. Each paragraph should focus on a single point that supports your thesis. You should use specific examples and evidence to back up your claims. Each paragraph should also include a transition sentence that connects it to the next paragraph.

The conclusion paragraph is where you wrap up your essay and restate your thesis statement. This paragraph should summarize the main points of your essay and leave the reader with a clear understanding of your argument. You should avoid introducing any new information in the conclusion paragraph.

Scholarship Essay

A scholarship essay is a crucial document that can help you secure financial aid for your academic pursuits. It is a written statement that highlights your qualifications, accomplishments, and goals. Scholarship essays are typically required by organizations that offer scholarships to students. The essay is meant to help the organization understand why you are deserving of the scholarship and how it will help you achieve your academic and career goals.

To write an effective scholarship essay, it is important to understand the prompt and the organization offering the scholarship. Many scholarship essay prompts are open-ended, which means that you can write about any topic that is relevant to you. However, it is important to ensure that your essay is aligned with the values and goals of the scholarship organization.

When writing a scholarship essay, it is important to be concise and clear. Use simple language and avoid jargon or technical terms that the reader may not understand. Make sure that your essay is well-structured and organized, with a clear introduction, body, and conclusion. Use headings and subheadings to make your essay easy to read and navigate.

To make your scholarship essay stand out, use specific examples and anecdotes that demonstrate your qualifications and accomplishments. Use concrete details and avoid generalizations. Be honest and authentic, and avoid exaggerating or making false claims. Finally, proofread your essay carefully to ensure that it is free of errors and typos.

Frequently Asked Questions

What are the different types of academic essays?

There are four main types of academic essays: argumentative, expository, narrative, and descriptive. Each type has its own unique purpose and structure, and it’s important to understand the differences between them in order to write effectively.

What are the parts of a standard essay?

A standard essay typically consists of three main parts: an introduction, a body, and a conclusion. The introduction should provide background information on the topic and include a thesis statement that outlines the main argument of the essay. The body should present evidence and support for the thesis statement, and the conclusion should summarize the main points and restate the thesis in a new way.

Can you provide examples of different types of essays?

Sure, here are some examples of each type of essay:

Argumentative: An essay that presents a clear argument on a controversial topic, such as gun control or abortion.
Expository: An essay that explains or describes a topic, such as how to bake a cake or the history of the Civil War.
Narrative: An essay that tells a story, such as a personal experience or a fictional tale.
Descriptive: An essay that uses sensory details to paint a picture of a person, place, or thing, such as a description of a sunset or a character in a novel.

How do you write a narrative essay?

To write a narrative essay, you should first choose a topic that is meaningful to you and has a clear beginning, middle, and end. Then, you should use descriptive language and sensory details to bring the story to life for the reader. Finally, you should reflect on the experience and what you learned from it.

What are the four main types of essays?

The four main types of essays are argumentative, expository, narrative, and descriptive. Each type has its own unique purpose and structure, and it’s important to understand the differences between them in order to write effectively.

What are the three parts of the essay format?

The three parts of the essay format are the introduction, the body, and the conclusion. The introduction should provide background information on the topic and include a thesis statement that outlines the main argument of the essay. The body should present evidence and support for the thesis statement, and the conclusion should summarize the main points and restate the thesis in a new way.

Last Updated on August 31, 2023

Academic Writing Examples to Learn From: From Good to Great

Informal Vs. Formal Writing: What’s The Difference?

What Is Formal Writing?
What Is Informal Writing?
Formal Vs. Informal Writing
Formal Example
Informal Example

As a writer, you’re faced with a lot of choices related to your writing: how long should your essay be ? Who should be addressed in a cover letter ? What is a thesis statement ? But there’s one question that also applies to every composition: how do you distinguish writing that’s informal vs. formal?

That’s right. Whether a piece is informal or formal will influence everything down to the smallest comma and period. But what, exactly, is the difference between formal and informal writing? When do you use one over the other? Are they really that different? If you are wondering the answers to those questions, then read on as we explore the many different features between formal and informal writing.

What is formal writing ?

First, you should know that it is the intended readers that will determine if a writer should use formal writing or informal writing . Generally, formal writing is defined as writing targeted toward an audience that a person doesn’t personally know. Typically, formal writing is used when a person wants their writing to be viewed as professional, polite, authoritative, or some combination thereof. For this reason, formal writing is often used in professional settings. For example, formal writing is often the form of writing used in research and academic papers, corporate memos and emails, press releases, and job applications.

What is informal writing ?

Informal writing is the inverse of formal writing . In a manner of speaking, informal writing is the T-shirt-and-jeans counterpart to formal writing’s dress coat and pants. In general, informal writing is defined as writing targeted toward an audience that the writer knows personally or with whom the writer wants to establish a friendly tone. Informal writing may include inside jokes, slang, abbreviations, and local colloquialisms .

As you might expect, informal writing is common in casual settings such as social media and in texting between friends. However, you will often see informal writing used in other situations, such as in literature or in lighthearted feature stories in newspapers and magazines.

Formal vs. informal writing

There are many differences between formal and informal writing. We will cover a large number of them here, but this list won’t be exhaustive. Still, you should have a good idea how formal and informal writing differ after looking at these different features.

Grammar, spelling, and punctuation

In almost all cases, formal writing adheres to the proper rules of grammar, spelling, and punctuation . Informal writing, on the other hand, may not. A person may not intentionally break the rules of grammar in informal writing, but they know that a reader is unlikely to care about errors or nonstandard sentence structure.

Formal writing: The writing was clear but had several mistakes; you should revise and redraft the article.
Informal writing: The writing was clear, but had alot of mistakes… u should revise and redraft the article.

Formal writing doesn’t always have to follow stuffy, antiquated rules. Check out 5 formulaic writing rules you can explore breaking.

Sentence length

Generally speaking, formal writing often uses long, complex sentences that are connected using transitions. Informal writing often includes shorter sentences that may abruptly move from topic to topic.

Formal writing: Surprise inspections will be performed on a regular basis as determined by the acting supervisor, who has the authority to request them as needed. Furthermore, employees should be prepared to submit their work for review in a timely fashion.
Informal writing: I love my new sweater! Thank you!! Where do you want to meet for lunch?

Vocabulary and tone

Typically, formal writing has a serious tone and uses a sophisticated vocabulary that often includes large, complex words. Additionally, formal writing often uses technical terms that match the topic being discussed. For example, a medical text using formal writing will often use the term tibia rather than shinbone or a similar term. Informal writing will often instead have a lighter tone that uses simpler, commonly used words.

Formal writing: The research team expeditiously and meticulously analyzed the findings in order to identify the origin of the Staphylococcus infection.
Informal writing: We were out back chopping down some trees when Mom called.

Third person vs. first person/second person

In general, formal writing is usually written from the third person . Formal writing typically avoids using first- or second-person pronouns such as I, me, we, us, and you . By contrast, informal writing often uses first-, second-, and third-person perspectives while making frequent use of personal pronouns. Because of this difference, formal writing is also more likely to use the passive voice in order to avoid using a first- or second-person perspective.

Formal writing: The data were gathered by using sorting algorithms.
Informal writing: I used sorting algorithms to gather the data.

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Word choice

In general, formal writing will most likely avoid using many of the words or phrases that our dictionary has tagged as being informal. This includes terms such as wanna , gotta , gonna , ‘nuff , kerfuffle, cept, ’Merica, thingamajig , and many other examples of informal language. Relatedly, phrasal verbs are also often typically not used in formal writing . Formal writing will also typically avoid using slang, euphemisms , colloquialisms, expletives, vulgarities, nonstandard abbreviations, jargon , and online acronyms.

Formal writing: Gregory wanted to remove the items from the box, but it was sealed tightly. Being unable to find scissors, he admitted defeat and ate a sandwich.
Informal writing: Greg was dying to get the stuff outta the box, but the box was like it ain’t happening bro lol. He couldn’t find the damn scissors, so he said the hell with it and bounced to go scarf a hoagie.

Interjections

Typically, interjections are not used in formal writing . Going further, exclamation points usually don’t appear very often in formal writing. Both interjections and exclamation points are used in informal writing.

Formal writing: The mixture violently erupted, catching bystanders unaware.
Informal writing: The stuff exploded! Wow!

Contractions

Typically, contractions are avoided in formal writing , and the words are instead spelled out. In informal writing, contractions are commonly used.

Examples:

Formal writing: The team would have purchased extra materials, but the store was not open.
Informal writing: The team would’ve purchased extra materials, but the store wasn’t open.

Objectivity

In general, formal writing is usually written objectively . In most cases, writers attempt to avoid stating subjective thoughts or presenting personal opinions in the main text of formal writing. When presenting arguments in formal writing, writers often calmly present their side backed by supporting evidence and trustworthy sources . Informal writing can include (strongly worded) personal opinions, emotional appeals, and inflammatory language presented without evidence or supporting facts.

Formal writing: As the evidence clearly shows, the director severely miscalculated production costs when initially presenting the film’s budget.
Informal writing: The incompetent buffoon who claims to be a professional director blew the budget so badly that the studio should fire him as soon as possible.

Formal writing often entails referencing or researching what others have written. Check out these tips to avoid plagiarism.

Example of formal writing

The following excerpt shows an example of formal writing that was used in a statement released by American president Joe Biden:

Love is love, and Americans should have the right to marry the person they love. Today’s bipartisan vote brings the United States one step closer to protecting that right in law. The Respect for Marriage Act will ensure that LGBTQI+ couples and interracial couples are respected and protected equally under federal law, and provide more certainty to these families since the Supreme Court’s decision in Dobbs . I want to thank the Members of Congress whose leadership has sent a strong message that Republicans and Democrats can work together to secure the fundamental right of Americans to marry the person they love. I urge Congress to quickly send this bill to my desk where I will promptly sign it into law.

Example of informal writing

The following example of informal writing is a review of the movie Fight Club by a user of the aggregator website Metacritic:

Best movie of all time. Period. Seen it more than 28 times. Its a bible of what we have to learn. I say you are not your clothes. You are not the brands u wear, even when u think they re part of ur personality. Comb your hair. I ll tell everyone here the end of the movie, but that its not what this movie is about. First rule of fight club is… you do not talk about fight club. And if u havent seen this film then you are a hollow shell. Become human again and start by watching this lesson.

Explore the resources we've created for you to help up your writing game, all in one place.

Ways To Say

Synonym of the day

Writing for Success: Compare/Contrast

LEARNING OBJECTIVES

This section will help you determine the purpose and structure of comparison/contrast in writing.

The Purpose of Compare/Contrast in Writing

Comparison in writing discusses elements that are similar, while contrast in writing discusses elements that are different. A compare-and-contrast essay, then, analyzes two subjects by comparing them, contrasting them, or both.

The key to a good compare-and-contrast essay is to choose two or more subjects that connect in a meaningful way. The purpose of conducting the comparison or contrast is not to state the obvious but rather to illuminate subtle differences or unexpected similarities. For example, if you wanted to focus on contrasting two subjects you would not pick apples and oranges; rather, you might choose to compare and contrast two types of oranges or two types of apples to highlight subtle differences. For example, Red Delicious apples are sweet, while Granny Smiths are tart and acidic. Drawing distinctions between elements in a similar category will increase the audience’s understanding of that category, which is the purpose of the compare-and-contrast essay.

Similarly, to focus on comparison, choose two subjects that seem at first to be unrelated. For a comparison essay, you likely would not choose two apples or two oranges because they share so many of the same properties already. Rather, you might try to compare how apples and oranges are quite similar. The more divergent the two subjects initially seem, the more interesting a comparison essay will be.

The Structure of a Compare/Contrast Essay

The compare-and-contrast essay starts with a thesis that clearly states the two subjects that are to be compared, contrasted, or both and the reason for doing so. The thesis could lean more toward comparing, contrasting, or both. Remember, the point of comparing and contrasting is to provide useful knowledge to the reader. Take the following thesis as an example that leans more toward contrasting:

Thesis Statement: Organic vegetables may cost more than those that are conventionally grown, but when put to the test, they are definitely worth every extra penny.

Here the thesis sets up the two subjects to be compared and contrasted (organic versus conventional vegetables), and it makes a claim about the results that might prove useful to the reader.

You may organize compare-and-contrast essays in one of the following two ways:

According to the subjects themselves, discussing one then the other
According to individual points, discussing each subject in relation to each point

The organizational structure you choose depends on the nature of the topic, your purpose, and your audience.

Given that compare-and-contrast essays analyze the relationship between two subjects, it is helpful to have some phrases on hand that will cue the reader to such analysis.

Phrases of Comparison and Contrast


one similarity	one difference
another similarity	another difference
both	conversely
like	in contrast
likewise	unlike
similarly	while
in a similar fashion	whereas

Writing an Compare/Contrast Essay

First choose whether you want to compare seemingly disparate subjects, contrast seemingly similar subjects, or compare and contrast subjects. Once you have decided on a topic, introduce it with an engaging opening paragraph. Your thesis should come at the end of the introduction, and it should establish the subjects you will compare, contrast, or both as well as state what can be learned from doing so.

The body of the essay can be organized in one of two ways: by subject or by individual points. The organizing strategy that you choose will depend on, as always, your audience and your purpose. You may also consider your particular approach to the subjects as well as the nature of the subjects themselves; some subjects might better lend themselves to one structure or the other. Make sure to use comparison and contrast phrases to cue the reader to the ways in which you are analyzing the relationship between the subjects.

After you finish analyzing the subjects, write a conclusion that summarizes the main points of the essay and reinforces your thesis.

Compare/Contrast Essay Example

Comparing and Contrasting London and Washington, DC

By Scott McLean in Writing for Success

Both Washington, DC, and London are capital cities of English-speaking countries, and yet they offer vastly different experiences to their residents and visitors. Comparing and contrasting the two cities based on their history, their culture, and their residents show how different and similar the two are.

Both cities are rich in world and national history, though they developed on very different time lines. London, for example, has a history that dates back over two thousand years. It was part of the Roman Empire and known by the similar name, Londinium. It was not only one of the northernmost points of the Roman Empire but also the epicenter of the British Empire where it held significant global influence from the early sixteenth century on through the early twentieth century. Washington, DC, on the other hand, has only formally existed since the late eighteenth century. Though Native Americans inhabited the land several thousand years earlier, and settlers inhabited the land as early as the sixteenth century, the city did not become the capital of the United States until the 1790s. From that point onward to today, however, Washington, DC, has increasingly maintained significant global influence. Even though both cities have different histories, they have both held, and continue to hold, significant social influence in the economic and cultural global spheres.

Both Washington, DC, and London offer a wide array of museums that harbor many of the world’s most prized treasures. While Washington, DC, has the National Gallery of Art and several other Smithsonian galleries, London’s art scene and galleries have a definite edge in this category. From the Tate Modern to the British National Gallery, London’s art ranks among the world’s best. This difference and advantage has much to do with London and Britain’s historical depth compared to that of the United States. London has a much richer past than Washington, DC, and consequently has a lot more material to pull from when arranging its collections. Both cities have thriving theater districts, but again, London wins this comparison, too, both in quantity and quality of theater choices. With regard to other cultural places like restaurants, pubs, and bars, both cities are very comparable. Both have a wide selection of expensive, elegant restaurants as well as a similar amount of global and national chains. While London may be better known for its pubs and taste in beer, DC offers a different bar-going experience. With clubs and pubs that tend to stay open later than their British counterparts, the DC night life tend to be less reserved overall.

Both cities also share and differ in cultural diversity and cost of living. Both cities share a very expensive cost of living—both in terms of housing and shopping. A downtown one-bedroom apartment in DC can easily cost $1,800 per month, and a similar “flat” in London may double that amount. These high costs create socioeconomic disparity among the residents. Although both cities’ residents are predominantly wealthy, both have a significantly large population of poor and homeless. Perhaps the most significant difference between the resident demographics is the racial makeup. Washington, DC, is a “minority majority” city, which means the majority of its citizens are races other than white. In 2009, according to the US Census, 55 percent of DC residents were classified as “Black or African American” and 35 percent of its residents were classified as “white.” London, by contrast, has very few minorities—in 2006, 70 percent of its population was “white,” while only 10 percent was “black.” The racial demographic differences between the cities is drastic.

Even though Washington, DC, and London are major capital cities of English-speaking countries in the Western world, they have many differences along with their similarities. They have vastly different histories, art cultures, and racial demographics, but they remain similar in their cost of living and socioeconomic disparity.

KEY TAKEAWAYS

A compare-and-contrast essay analyzes two subjects by either comparing them, contrasting them, or both.
The purpose of writing a comparison or contrast essay is not to state the obvious but rather to illuminate subtle differences or unexpected similarities between two subjects.
The thesis should clearly state the subjects that are to be compared, contrasted, or both, and it should state what is to be learned from doing so.
There are two main organizing strategies for compare-and-contrast essays.
Organize by the subjects themselves, one then the other.
Organize by individual points, in which you discuss each subject in relation to each point.
Use phrases of comparison or phrases of contrast to signal to readers how exactly the two subjects are being analyzed.
Provided by : Lumen Learning. Located at : http://lumenlearning.com/ . License : CC BY-NC-SA: Attribution-NonCommercial-ShareAlike
Successful Writing. Provided by : Anonymous. Located at : http://2012books.lardbucket.org/books/successful-writing/s14-07-comparison-and-contrast.html . License : CC BY-NC-SA: Attribution-NonCommercial-ShareAlike
Comparing and Contrasting London and Washington, DC. Authored by : Scott McLean. Located at : http://2012books.lardbucket.org/books/successful-writing/s14-07-comparison-and-contrast.html . License : CC BY-NC-SA: Attribution-NonCommercial-ShareAlike
Table of Contents

Instructor Resources (Access Requires Login)

Overview of Instructor Resources

An Overview of the Writing Process

Introduction to the Writing Process
Introduction to Writing
Your Role as a Learner
What is an Essay?
Reading to Write
Defining the Writing Process
Videos: Prewriting Techniques
Thesis Statements
Organizing an Essay
Creating Paragraphs
Conclusions
Editing and Proofreading
Matters of Grammar, Mechanics, and Style
Peer Review Checklist
Comparative Chart of Writing Strategies

Using Sources

Quoting, Paraphrasing, and Avoiding Plagiarism
Formatting the Works Cited Page (MLA)
Citing Paraphrases and Summaries (APA)
APA Citation Style, 6th edition: General Style Guidelines

Definition Essay

Definitional Argument Essay
How to Write a Definition Essay
Critical Thinking
Video: Thesis Explained
Effective Thesis Statements
Student Sample: Definition Essay

Narrative Essay

Introduction to Narrative Essay
Student Sample: Narrative Essay
"Shooting an Elephant" by George Orwell
"Sixty-nine Cents" by Gary Shteyngart
Video: The Danger of a Single Story
How to Write an Annotation
How to Write a Summary
Writing for Success: Narration

Illustration/Example Essay

Introduction to Illustration/Example Essay
"She's Your Basic L.O.L. in N.A.D" by Perri Klass
"April & Paris" by David Sedaris
Writing for Success: Illustration/Example
Student Sample: Illustration/Example Essay

Compare/Contrast Essay

Introduction to Compare/Contrast Essay
"Disability" by Nancy Mairs
"Friending, Ancient or Otherwise" by Alex Wright
"A South African Storm" by Allison Howard
Student Sample: Compare/Contrast Essay

Cause-and-Effect Essay

Introduction to Cause-and-Effect Essay
"Cultural Baggage" by Barbara Ehrenreich
"Women in Science" by K.C. Cole
Writing for Success: Cause and Effect
Student Sample: Cause-and-Effect Essay

Argument Essay

Introduction to Argument Essay
Rogerian Argument
"The Case Against Torture," by Alisa Soloman
"The Case for Torture" by Michael Levin
How to Write a Summary by Paraphrasing Source Material
Writing for Success: Argument
Student Sample: Argument Essay
Grammar/Mechanics Mini-lessons
Mini-lesson: Subjects and Verbs, Irregular Verbs, Subject Verb Agreement
Mini-lesson: Sentence Types
Mini-lesson: Fragments I
Mini-lesson: Run-ons and Comma Splices I
Mini-lesson: Comma Usage
Mini-lesson: Parallelism
Mini-lesson: The Apostrophe
Mini-lesson: Capital Letters
Grammar Practice - Interactive Quizzes
De Copia - Demonstration of the Variety of Language
Style Exercise: Voice

Soft Skills

11 minute read

Business Writing vs. Academic Writing: What’s the Difference?

Kat Boogaard

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Regardless of particular style or format, written information has the same goal: to present information to an audience in a clear way.

So, that must mean good writing is good writing, right?

Not exactly. When you compare business writing to academic writing, for example, there are actually some significant differences that you should be aware of.

Familiarizing yourself with what separates these two distinct writing styles will help you write in a way that’s the most effective for your intended purpose and audience.

Think about it this way: You wouldn’t give a technical manual to a child and call it a children’s book. The same holds true for business and academic writing—there are key differences in style and structure.

So, what exactly makes business writing different from academic writing? Well, roll up your sleeves, because we’re diving into some of those key differentiators below.

What is business writing?

There’s a lot of writing that happens in the business world. But, if you think this means you need to be a skilled author capable of stringing together eloquent prose and flowery language, think again.

As this fact sheet from the University of Oregon explains, business writing is transactional. It describes what actions need to be taken to solve problems, achieve company goals, and so on.

From reports to emails to press releases, business writing comes in many shapes and sizes. The recipients of business writing also run the gamut—from board members to colleagues to customers to shareholders.

Because of that, there are tons of smaller details that separate business writing from academic writing. But, the overarching one you should remember is the purpose: Business writing is intended to direct action.

Want to learn even more about business writing? Check out our business writing course !

What is academic writing?

So, what about academic writing? Take a minute to think about the various writing projects—like research papers and book reports—that you needed to complete during your schooling. You’ll quickly realize that the intention of academic writing is far different from business writing.

Rather than educating and informing others, the goal of academic writing is for students to educate themselves. They write to learn as well as to showcase what they’ve learned—and often earn a grade for doing so.

Some academic writing is then utilized to inform others (like a thesis, research paper, or dissertation). However, the original purpose of that writing work was to have the author learn something through the writing process.

In most cases, students write these academic pieces for one particular audience member: their professor or instructor.

Business writing vs. academic writing: how they differ

Obviously, the purposes behind business writing and academic writing are quite different. But what about those other details that we mentioned earlier?

Let’s dig into the numerous other differences that come up when you compare business writing to academic writing.

1. Tone and style

While both styles of writing can be somewhat formal from time to time, academic writing is typically much more so and is written from a third person perspective . Students often receive a grade on their academic writing, so you can bet there isn’t slang or jargon of any type.

However, because business writing is more oriented toward action, it leans less on long sentences and a complex vocabulary and instead focuses on short and clear sentences (and frequently, bullet points)—making it seem far less rigid and formal than academic writing.

With business writing, the audience needs to be able to extrapolate the meaning of the text and the resulting action steps without needing to wade through complicated sentences and lengthy paragraphs.

Tone and style of academic writing:

Formal, with longer sentences and well-developed paragraphs. Here’s an example:

According to recent research, audiences are far more responsive to advertising messages that portray models and actors within their own demographic. With this reasoning, one can assume that organizations should employ a diverse range of actors and models to appear in their advertising campaigns to ensure that these commercial messages resonate with a large percentage of viewers.

Tone and style of business writing:

Emphasis on keeping things short, clear, and as actionable as possible. Here’s an example:

Research shows that audiences connect more with advertising messages that showcase people in their own demographic. We should explore talent firms with diverse pools of models and actors.

2. Document structure

Reflect on most of the writing you did during your education, and this common essay format will probably pop into your head: introduction, body, conclusion. That was the tried and true formula you leaned on to complete most of your academic writing.

However, business writing has far more flexibility—mostly because there are so many different types and styles of business writing.

This means that writing in a business setting offers far more wiggle room to structure the writing to the appropriate purpose and audience. It doesn’t always stick to a specific approach the way most academic writing does.

Structure of academic writing:

Introduction, body of the written work, and a conclusion.

Structure of business writing:

Varies greatly depending on what you’re writing. An email will be structured much differently than a performance review, for example.

3. Audience

We touched on this briefly already, but the intended audience is another major component that separates business and academic writing.

With academic writing, students write for one crucial audience member: their instructor, who will be dishing out a grade on that written assignment. Occasionally other people will review that written work, but it’s almost always someone else who works within academia.

Business writing, in contrast, can be read and reviewed by a huge array of people—from colleagues to customers to board members to shareholders to competitors to regulatory agencies.

The list goes on and on. This is partly because the aim is to keep business writing simple and straightforward. When you aren’t sure whose eyeballs will eventually land on it, it’s best to make things explicitly clear, so that all parties can comprehend it.

Audience of academic writing:

Audience of business writing:.

Almost anybody!

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This is another area where academic writing is far more rigid than business writing—mostly because the design of these written works is often dictated by the instructor. You remember the good ol’ days of 12-point Times New Roman font, double spacing, and appropriately-sized margins, right?

Again, with business writing, authors have far more flexibility to design their work in a way that’s most suitable to their purpose and intended audience.

Perhaps that’s a highly-visual business report with lots of graphs and charts to illustrate a point. Or, maybe it’s a one-page document with headings, subheadings, and bullet points to allow for easy skimming and scanning.

The design of business writing comes in many shapes and sizes, while academic writing typically falls into a standardized mold.

Design of academic writing:

Highly standardized with requirements for text style, font size, spacing, and margins.

Design of business writing:

Flexible, depending on the purpose of the document and the audience.

5. Writing process

If you’d ask me what my writing process looked like for any academic papers, I’d tell you this: It was many late nights spent bleary-eyed alone in front of my computer, with a mug of lukewarm coffee by my side.

Sound familiar? Much of the academic writing process takes place totally alone. The assignment is dished out by the professor, and the student is tasked with cranking out that document by the deadline in order to earn an individual grade.

Things don’t work that way in the business world, where writing is a far more collaborative process. When working on business writing, you’ll likely lean on the insights and expertise of numerous different people both inside and outside your organization to pull together something that makes sense.

Additionally, the process of writing an academic paper typically involved plenty of solo research. But, in a business environment, you usually tackle writing with far more existing context and background information received through meetings, previous projects, and other efforts. Most of the time, you aren’t approaching that subject totally cold.

Process for academic writing:

Research and writing are done mostly solo.

Process for business writing:

A collaborative effort, with plenty of groundwork already laid for the author.

6. Citations and sources

Sigh, citations. I remember cringing every time I needed to put together that detailed resources page for my academic papers. You remember the ones, right? They included everything from the authors' names, to the published date, to the volume number. The thought alone still sends a chill down my spine.

With academic writing, students are required to cite their sources using a highly standardized format—often MLA or APA style .

However, the rules for citing sources are far more lax with business writing and can often vary greatly depending on your company’s norms and regulations for quoting various sources.

Citations and sources for academic writing:

Highly standardized and regulated.

Citations and sources for business writing:

Can vary based on the rules set by the individual company.

7. Legal considerations

While students who produce academic writing absolutely need to avoid plagiarism of any kind, it’s not often that their written work will be used in any sort of court cases, legal proceedings, or anything of the sort.

But, in a business setting? People should be aware that the written work they produce is likely now the property of their employer and thus could be used as evidence in this manner if the need arises—whether it’s something like a wrongful termination lawsuit or even an audit.

For that reason, ensuring accuracy is crucial whenever you’re writing, but particularly when you’re producing a document for your organization.

Legal considerations for academic writing:

Avoiding plagiarism is the top legal concern.

Legal considerations for business writing:

Operate with the assumption that whatever you write could come back in a variety of legal matters. I won’t say it’s common, but it’s always better to play it safe!

Over to you

As we’ve highlighted here, there are plenty of differences between academic writing and business writing. In fact, this isn’t even all of them—we’ve barely scratched the surface.

You can dig into even more elements that separate these two styles with this fact sheet from the University of Oregon . It does a great job of breaking things down in an easily digestible way, and we used it as a resource for many of the differences we outlined here.

If you’re eager to learn even more about business writing in particular and how you can level up your own game at work? Make sure to check out our business writing course to dive into the nitty-gritty of how to be a top-notch writer in a business setting.

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Kat is a writer specializing in creating online content for software clients in the training, careers, self-development, human resources, productivity, project management, and business ownership spaces. Her content has been published and/or syndicated by brands such as The New York Times, Forbes, Fast Company, Inc., Business Insider, TIME, Mashable, and LifeHacker. Beyond writing, she has had roles in marketing, public relations, and has worked as an employment advisor. When she escapes her computer, she enjoys reading, hiking, golfing, and dishing out tips for prospective freelancers on her website. . Find her on Linkedin here.

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Key Differences

Know the Differences & Comparisons

Difference Between Formal and Informal Writing

Our choice of the form of writing mainly depends on the fact – to whom we are writing to? Secondly, the matter we are going to discuss in our write up also decides the writing style, because if we are writing on a serious matter, then an informal way of writing will not be considered suitable in that case. So, in this article, you will get to know the details of these two writing styles along with its do’s and don’ts.

Content: Formal Vs Informal Writing

Comparison chart.

Basis for Comparison	Formal Writing	Informal Writing
Meaning	A formal writing style is one which is used for business, legal or professional purposes.	An informal writing style is used when we are writing for some personal or casual reason.
Sentences	Long and Complex Sentences	Short and Simple Sentences
Language	Formulaic	Direct
Voice	Passive Voice	Active Voice
Interjections	Not used	Used
Personal pronoun	Third person	First and second person
Tone	Professional and official	Personal and friendly

Definition of Formal Writing

A formal piece of writing is used when we do not have any idea of the person, or when we know the person but haven’t exchanged words, or we are not having familiar terms with the person who receives the letter. Here, we use formal language which indicates dignified and deferential regard for the reader. It is used when writing for academic, professional and legal purposes.

Formal Writing is a bit difficult as we have to consider some important points are to be kept in mind with respect to:

Word choice and tone should be polite.
No use of first and second person singular pronouns
Use of positive and literal language and academic vocabulary.
Avoiding repetition and over generalisation.
Use of proper spelling, grammar and punctuation
No use of contractions, cliche, colloquial diction and abbreviations
Sentences are fully elaborated and concluded.
Avoid use of jargons.
No emotional language
No statistics without proper reference.
Full of objectivity, as proper evidence, should be there to support your argument.

Definition of Informal Writing

The informal style of writing is one used for personal and casual conversation, wherein friendly and colloquial language is used. In an informal writing style, personal and emotional tone is used, and the reader is directly referred by the words ‘you’ or ‘your’. It is used when writing personal emails, text messages, letters to friends and family etc. It is a direct form of writing which uses:

Contractions, abbreviations and short sentences are used.
Use of ordinary, short and simple sentences.
Personal and subjective
Loosely structured
Use of first and second person pronoun.
Acceptable use of slang and cliche
Imperative sentences can be used

Key Differences Between Formal and Informal Writing

The differences between formal and informal writing can be drawn clearly on the following grounds:

Formal writing is that form of writing which is used for the business, legal, academic or professional purpose. On the other hand, informal writing is one which is used for personal or casual purpose.
Formal writing must use a professional tone, whereas a personal and emotional tone can be found in informal writing.
In formal writing, use of slang is not at all common, whereas we normally use slang in informal writing.
When it comes to language, we use formulaic language in formal writing, which contain a set form of words. As against, informal writing is direct.
We use passive voice in a formal piece of writing. In contrast, in an informal piece of writing, we use active voice.
In formal writing, linking words are used, instead of conjunctions which are used in case of informal writing.
In formal writing, interjections are usually avoided, and so exclamation marks are not used. Conversely, in informal writing, interjections are commonly used.
In a formal piece of writing, when we refer to audience 1st person plural or third person singular is used. On the contrary, informal piece of writing, we use 1st person singular form to refer to the audience.

Both formal and informal writing is used in our day to day life but in different situations. We just need to think about the reader and the topic of your discussion, before choosing the writing style. When the topic is quite serious and objective, the formal writing style is suitable. It is also used when the write up is addressed to some respectable person or institution.

On the other hand, informal writing is best suited when you are communicating with your family, friends and acquaintances. Further, if the matter of discussion is not very serious, then also informal writing can be used, subject to, you are comfortable with the reader, in talking informally.

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What's the Difference? Beginning Writers Compare E-mail with Letter Writing

Resources & Preparation
Instructional Plan
Related Resources

E-mail style and conventions differ from traditional writing. E-mail messages are a particular form of writing that invites innovation and can be contrasted with more traditional letters to help children begin to appreciate the choices writers make and the genre constraints under which they operate. In this lesson, students use a Venn diagram to compare an e-mail with a traditional letter. They then work in small groups to identify the style and intended audience for sample letters and e-mails about forgotten homework. Finally, each student writes both an e-mail and a letter about the same topic.

Featured Resources

Venn Diagram : Students can use this online tool to compare any two items, including e-mails and letters.

From Theory to Practice

E-mail is a motivating tool for teaching writing because children enjoy communicating in this medium. E-mail has become a pervasive form of communication that children must learn in order to be fully literate. Technology, then, is a powerful tool for learning to write; however, screen writing may have unintended effects on children's literacy learning if differences between screen and paper genres are not explored. As a genre, e-mail messages follow "rules" for style and conventions that differ from the norms for handwritten letters. Children can learn about these differences by comparing and experimenting with writing e-mail messages and letters. Children's awareness of genre differences may help them understand and master the various written forms they will encounter in their lives. Further Reading

Common Core Standards

This resource has been aligned to the Common Core State Standards for states in which they have been adopted. If a state does not appear in the drop-down, CCSS alignments are forthcoming.

State Standards

This lesson has been aligned to standards in the following states. If a state does not appear in the drop-down, standard alignments are not currently available for that state.

NCTE/IRA National Standards for the English Language Arts

4. Students adjust their use of spoken, written, and visual language (e.g., conventions, style, vocabulary) to communicate effectively with a variety of audiences and for different purposes.
6. Students apply knowledge of language structure, language conventions (e.g., spelling and punctuation), media techniques, figurative language, and genre to create, critique, and discuss print and nonprint texts.
9. Students develop an understanding of and respect for diversity in language use, patterns, and dialects across cultures, ethnic groups, geographic regions, and social roles.
12. Students use spoken, written, and visual language to accomplish their own purposes (e.g., for learning, enjoyment, persuasion, and the exchange of information).

Materials and Technology

Computer with projection screen or overhead projector
Chart paper for brainstorming ideas about differences between the samples
Available computers and e-mail addresses for students to compose their own letters and e-mail messages and send the messages
Texts for Sorting Activity
E-Mail and Letter Writing Rubric
Side-by-side E-mail Message and Letter

Preparation

This lesson assumes that students have already been introduced to e-mail as a form of communication and have basic knowledge of how to create and send a simple message. If students need a refresher on how to compose an e-mail, they can go to the kid-friendly E-mail page from the PBS Arthur site. A Beginner’s Guide to Effective E-mail and Children and Media both offer resources for teachers that would be useful in a review of e-mailing.
Prepare the Side-by-side E-mail Message and Letter (or an alternative) for projection.
Make copies for all students of the Texts for Sorting Activity about forgotten homework (or create your own examples and copy them). Cut the sheets so that the three messages are separated.
Make sure each student has an appropriate e-mail address to send a message to.
Choose a topic for the student-composed letters and messages that is relevant and purposeful in the context of your classroom.
Make copies of the E-Mail and Letter Writing Rubric , one for each student, to use in feedback on the project.
Test the Venn Diagram student interactive and the E-Mail Abbreviation student interactive on your computers to familiarize yourself with the tool and ensure that you have the Flash plug-in installed. You can download the plug-in from the technical support page.

Student Objectives

Students will

Compare an e-mail message and a letter on the same topic and discuss how they are written differently and why.
Recognize differences in the form and function of the two genres and how these differences impact communication style and conventions.
Develop their understanding of the choices they must make as writers with respect to the appropriate form, function, and audience for different kinds of communication.
Work collaboratively to sort samples of e-mail messages and letters based on what they have learned to reinforce and assess their understanding of the differences.
Independently compose an original e-mail message and a letter on the same topic, to the same person.

Session One

Project the side-by-side e-mail message and letter but do not identify each as either e-mail or letter. Read both aloud and then re-read with students reading along.
Ask students if they notice anything that is the same about the two texts (e.g. topic, intended recipient) and begin to list their brainstormed ideas on chart paper under the heading “Same” or in the overlapping, center section of the Venn Diagram, using the Venn Diagram student interactive. Move fairly quickly to looking for differences.
Ask students if they notice any differences between the two texts. Do they sound any different (e.g. one sounds more like talking to someone)? Are they written differently (e.g. different words)? Do they look different (e.g. length)? Are there any differences in spelling or punctuation? Guide them through brainstorming, as needed, and list their brainstormed ideas on the chart paper or board under the heading “Different” or in the appropriate circle of the Venn Diagram student interactive.
Once students have exhausted their ideas about differences ask if they know what kind of text each of these might be. If a student does not identify one as e-mail and the other as a letter then do so for them.
E-mail style is more like informal chatting (e.g. So…” or “huh” instead of “Today we have a snow day so I am..”); the language used is more informal (e.g. “Hey” instead of “Dear”).
E-mail messages are not as elaborated or lengthy as comparable letters (e.g. “Cool, huh” instead of “It’s so cool to be home on a school day!”).
E-mail mechanics are not governed by the same traditional conventions as letter writing (e.g. “G2g” instead of “Got to go” and innovative use of punctuation).
E-mailers write as if they expect rapid receipt and reply (e.g. “Are you there” vs. “If you get this letter in time…”).
End the discussion by telling students they will use what they’ve just been talking about next time, when they will play a sorting game.

Session Two

Refer again to the brainstormed lists created in session one and ask students to help each other remember what the differences are between e-mail messages and letters. After a brief discussion of what they remember, tell students they are going to try a challenging and fun sorting game.
Place students in small groups of 3–5. Explain that you will hand out copies of three messages to each child. Working together, they need to identify which one is a letter from Al to his teacher explaining why homework was forgotten, which one is an e-mail from Al to his teacher explaining why homework was forgotten, and which one is an e-mail from Al to his friend explaining why homework was forgotten.
Hand out the three texts for sorting , so that each child receives a copy of all three texts, each on separate pieces of paper. Explain that students should work together, discussing and explaining their ideas, to decide which message is which. Once they have decided, at the top of each paper they should write either: “letter to teacher,” “e-mail to teacher,” or “e-mail to friend.”
After about 10–15 minutes of group work, tell each group that they will have to explain their decisions to the class as a whole and should discuss what they are going to say when their turn comes to explain how they sorted the texts. Can they name specific things that helped them decide what each one is?
Circulate to help the groups name some specifics, such as differences in style (e.g. conversational vs. more formal voice, abbreviated vs. elaborated information, “signature”) and mechanics (e.g. What’s ^, hw, 2morrow, and use of punctuation and capitalization). Note that e-mail messages can vary in level of formality and convention depending upon the recipient.
In a whole class discussion, allow each group to share its decisions and underlying reasons for them. As they share ideas, match their reasons to what is already on the brainstormed list and add to the list as needed. Consider the differences between the two e-mail messages. How is the one to Al’s friend different from the one to his teacher? How are they the same? Why?
Tell students now that they know so much about the differences between e-mail messages and letters they are going to try to write their own next time.

Session Three

Using a topic that is relevant for your class (e.g. an upcoming event or something needed for school) create a purposeful writing assignment or allow children to choose their own topics. Typical topics might include inviting families to a class presentation or school assembly or performance, telling families about an upcoming field trip and what is needed, writing to a favorite author, or writing to a pen pal about something special that has occurred.
Explain that students must write two messages on this topic, as is sometimes done in the world outside of school. They must write an e-mail message and a letter. Explain that frequently people send both an e-mail message and a letter to communicate in the form that each recipient will find most useful, convenient or comfortable, and to take advantage of the speed of e-mail but to ensure that the message is received in hard copy on paper.
Based on the selected topic(s), briefly have students begin to brainstorm possible content for their messages as a whole group, to generate several ideas that will help all students get started writing.
Ask students to begin their writing. Although they may begin with either message it may be easiest for young students (who tend to write in less elaborated fashion generally) to begin with the less elaborated e-mail and revise it to make it a more elaborated letter. More advanced beginning writers, however, may find it easier to get everything down on paper and then cut out the unnecessary detail, convert to symbols, and simplify to create an e-mail message that distills the most important information from the letter and communicates it in a spare style.
As students begin to write, circulate to provide assistance with where to begin, what to include in the e-mail message and the letter, and how to work from one text to the other, conferring as needed to assist and encourage students.
Complete the process by sending the message and letter to the intended recipients.
Use the E-Mail Abbreviations student interactive to discuss some of the more typical e-mail abbreviations that students are likely to use. Take the opportunity to explore the connection between sound and keyboard shortcuts as well as to help students understand the important difference that audience plays in word choice.
Follow up with the Write Right Back: Recognizing Readers’ Needs and Expectations for E-mail Replies lesson plan, which explores the role that audience and purpose play in e-mail replies.

Student Assessment / Reflections

If possible, it is great to read the e-mail and letter with the student individually and provide direct feedback. When this option is not available, constructive written comments are helpful. As you read the two pieces, keep notes on the aspects to review and share with the class later. To structure your feedback, use the E-Mail and Letter Writing Rubric .

Calendar Activities
Student Interactives

This interactive tool allows students to create Venn diagrams that contain two or three overlapping circles, enabling them to organize their information logically.

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Medical Writing Approaches: Key Differences Between Regulatory, Publication, and Commercial Writing

Overview of Medical Writing

In the fast-paced and dynamic world of pharmaceutical industry, effective communication is foremost. Medical writing plays a pivotal role in bridging the gap by translating complex scientific data into accessible information to a wider audience.

Medical writing is a diverse and specialized field that contributes significantly to drug development, regulatory compliance, patient communication and overall patient safety. Opportunities for medical writers are growing day-by-day. The U.S. Bureau of Labor Statistics predicts that the field of technical writing will grow by 7% by 2032, a rate that is faster than average. 1 Whether the aim is to secure regulatory approval for new drug, to share ground-breaking research to the scientific community or craft compelling marketing material, understanding the difference between regulatory, publication and commercial writing is important.

This blog will explore about these three approaches providing insights into the unique characteristics and skills required to get success into each area.

Regulatory Writing: The backbone of compliance

Regulatory writing is crucial in clinical research for writing relevant documents for various authorities. The primary goal is to obtain approvals for new drugs, medical devices and therapies. Regulatory writers perform a central role from the development of protocols to filing and approval of drugs.

The most frequent clinical documents written by regulatory writers are Investigator Brochures (IBs), Clinical Study Protocols, Clinical Study Reports (CSRs), New Drug Applications (NDA)/ Marketing Authorization Applications (MAA) and the Common Technical Document (CTD). They also produce for the patients’ own documents like the clinical trial lay summary, patient’s information to be given before participating in a clinical trial and the informed consent form

The writing style for regulatory documents is precise, objective and highly structured. Clarity and consistency are paramount, even minor error can lead to delays in approval or request for additional information.

Key skills for regulatory writers include:

Attention to detail: Ensuring minute details are accurate and complaint with regulatory standards
Analytical Thinking: Subject to analyse complicated data and present it in clear and concise manner
Understanding of Regulatory Guidelines: Familiarity with guidelines such as International Council for Harmonisation of Technical Requirements for Pharmaceuticals for Human Use (ICH), Good Clinical Practice (GCP) together with agency requirements.

Publication Writing: Sharing knowledge with the scientific community

Publication writing has a primary aim of making information derived from research available to scientific and healthcare communities. The publications must be clear, accurate and precise regardless of being a manuscript for a peer-reviewed journal, a poster to be presented at a conference or an abstract.

In addition to the core content, publication extenders play a crucial role. This supplementary material such as extended data sets, appendices, extended data tables provide additional information and context that supports primary publication. They help enhancing the depth of the study. Additionally, Plain language summary for publication (PLS-P) helps in translating the complex scientific information to simpler language for patients and non-specialists, ensuring that key findings are understood by all stakeholders.

Key Skills Required

Scientific Literacy: A good scientific approach, research methodology and methods of data analysis
Critical Thinking: capability to evaluate research findings and interpret in context of broader scientific context
Writing Clarity: Translating intricate data into simpler and concise manner to be understood by experts and non-experts alike.
Ethical Awareness: Understanding basic of ethics, refer to the authorship and conflict of interest statements and data accuracy.

Commercial Writing: Crafting Persuasive and Engaging Content

Commercial writing in the medical field focuses on both communication and persuasion. Its aim is to create content that not only informs but also engages and motivates various audiences, whether they’re healthcare professionals, patients, or the general public.

The main goal of commercial writing is to promote products, services, or brands. Depending on the audience, this might involve providing detailed product information for healthcare professionals or creating understandable and reassuring content for patients about their treatment options.

The tone in commercial writing is usually persuasive and engaging, but it also needs to be precise and adhere to regulatory standards. It should connect with the audience effectively, whether that means making a compelling case to healthcare providers or offering clear and empathetic information to patients.

Creative writing simply means ability to write engaging content is crucial for conveying key messages
Marketing Insight: Target audience, market dynamics, product positioning.
Regulatory literacy: Writers must ensure that promotional material complies with legal and regulatory standards.
Cross-functional Collaboration: Working closely with marketing teams, legal departments, and medical reviewers to develop effective and compliant content.

Guidelines and Principles Governing Regulatory and Publication Documents

Publication writing concentrates on conveying scientific integrity which are driven by different institutions under a global community. International Committee of Medical Journal Editors ( ICMJE )2 outlines on publication transparency, and authorship criteria. The International Society for Medical Publication Professionals (ISMPP) has also published a set of good publication practices ( GPP ) 3 guidelines updated in timely manner.

Moreover, regulatory medical writing works under specific rules and guidelines laid by ICH, The guidelines ensure that the quality of all the scientific and technical requirements for registration are consistent throughout global network.

The ICH-specified guidelines are divided into four categories: quality, safety, efficacy, and multidisciplinary. Some of the critical guidelines include E3 (Clinical Study Reports), E6 (Good Clinical Practice), and M4 (Common Technical Document). Many templates are available on the ICH website for the use by regulatory writers.

Regulatory, publication or commercial writing overlap in some respects but are aimed at different audiences, so each type of medical writer needs to focus on developing the required set of skills for their intended audience. Regulatory writing is about the precision and compliance, publication writing needs scientific rigor and clarity while commercial copywriting requires persuasion & engagement. Similarly, each type of writing needs a completely different skillset with details to attention and scientific literacy for academic content creation or creative thinking process as well as the market insight in marketing based on your choice. As the field continue to grow, the demand for skilled medical writer who can navigate these approaches will only grow, making this an excited and dynamic career path.

References:

(2024, June 24). How to become a medical writer. American Medical Writers Association . Accessed from https://blog.amwa.org/how-to-become-a-medical-writer on August 8 , 2024.
Recommendations for the Conduct, Reporting, Editing, and Publication of Scholarly Work in Medical Journals. Accessed from https://www.icmje.org/icmje-recommendations.pdf on August 13, 2024.
DeTora LM, Toroser D, Sykes A, et al. Good Publication Practice (GPP) guidelines for company-sponsored biomedical research: 2022 update. Ann Intern Med 2022 Sep;175(9):1298-1304. doi: 10.7326/M22-1460.

Manasvi Joshi Senior Scientific Writer 1, Enago Life Sciences Connect with Manasvi on Linkedin

Dhanya Mukundan Expert Scientific Writer, Enago Life Sciences Connect with Dhanya on LinkedIn

Raghuraj Puthige, PhD. Function Head, Medical Communications – Enago Life Sciences Connect with Raghuraj on LinkedIn

Ad Board Strategies and Planning: A MedComms Agency Perspective

The Future of Research: AI-Driven Automation in Systematic Reviews

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