cover letter for principal resume

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Principal resume examples & templates

A winning principal resume is short, slick, and tells the right story. To manage an entire school, you need to be an excellent leader with boundless knowledge of the education system. If you’ve got that compelling combo, your resume is the ideal place to show it off.

The most successful principals have a solid grounding in education, likely having been teachers for a matter of years. It takes a unique skill-set to excel in this fast-paced role. Not only will you be responsible for managing the teaching faculty, but you will also need to ensure the school meets its targets. So, are you up for the challenge?

Here at Resume.io, we have resources to empower your job search. We offer resume examples for 350+ professions alongside templates and an easy-to-use resume builder. Ahead of applying for the next principal vacancy you see, you need to ensure that your resume gets top marks. Within this guide, we will cover the following: 

What does a principal do?

• How to successfully write a principal resume
• Choosing the best format for a principal resume
• Fine-tuning each section of your resume (summary, work history, education, skills)
• How to design and lay out your resume.

Before we go any further, you need to know what a principal does. Land this role, and you’ll find yourself wearing many hats. Your tasks will include adhering to the academic goals, managing the teaching faculty, overseeing the budget, and developing a curriculum. 

It doesn’t end there. Aside from your core responsibilities, you will also have to field questions and concerns from parents, manage the security of the premises, deal with student problems, and assess students’ needs. Put simply, it’s a varied and fulfilling role. 

High school principal salaries vary in the USA. The average annual salary for this role is $126,244, according to Comparably . However, the data comparison states that the pay range for this position is between $19,327 and $560,090. Your pay will depend on where in the country you live, your experience and skill-set, and a variety of other factors. 

Looking to have a positive impact on young people? Principal positions give you the opportunity to shape your students’ minds. You will have the opportunity to make a real difference to the wider community in this highly sought-after role. 

As the public representative of the school, everything you do will be a reflection on the facility. For that reason, it takes a strong, robust, and charismatic person to fill these boots. Should you already have a wealth of experience, it may be time to take the next step up. 

How to write a resume for a principal 

Before you start applying to vacancies, you need to make sure that your principal resume is up to scratch. Your CV should contain the following elements: 

• Resume header
• Resume summary (AKA personal statement or profile)
• Employment history section
• Resume skills section
• Education section

Organization is sure to be your forte. Chances are, you’ve planned your fair share of lessons in your day. Creating an interview-winning resume is no different. You simply need to ensure that it includes the right ingredients to turn recruiters’ heads. 

Ahead of putting pen to paper, you need to do some research. Each school facility will have a different management process. Learning as much as possible about the school before you get started is a smart move. Look at any articles about the institute and its website too. The more details you can gather, the better you can tailor your resume. 

It’s not always what you say. Sometimes, it’s how you say it. When it comes to the vibe of your principal resume, you need to be formal. This high-powered position needs a confident leader. Try to put across your knowledge-base and expertise through your tone. 

Choose your words carefully. Using the same terminology as the job advert may help you get past the Applicant Tracking System (ATS). The commonly-used recruitment software filters resumes by keywords. Often enough, these are the same words or terms that you will find in the original job posting. 

Taking the time to pepper your resume with specific keywords gives you a higher chance of success. Ensuring your resume gets past the ATS means that it will end up in the right person’s hands. However, miss this trick, and you could end up in the ‘junk’ pile. 

Choosing the best resume format for a principal 

Most of the time, you will need to use the reverse chronological format. Take a look at the corresponding resume example to see how this works. Start with your most recent work experience and education at the top of the page, and work backward in time. 

This standard resume format is easy for recruiters to understand. At a glance, the hiring manager can see your most recent work experience and qualifications. As they delve deeper into your principal resume, they will learn about your work history and skills. 

Looking for some inspiration? Check out our other resume samples . Each resume example has a similar structure and some of the same elements you should include.   

If this seems like an overwhelming task, take a look at some of our related education resume samples:

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Resume summary example: head of the class 

The resume summary sits below the header on your resume. The short bio is also known as a profile or a personal statement. It’s your chance to introduce yourself to prospective employers. Showcase the dazzling skill-set that makes you a pioneering principal.  

You can check out our resume summary writing guide for more information. However, as a baseline, the summary should be between four and five lines long. Consider what you would say to a recruiter if you only had 10 seconds to make your job pitch. 

Avoid using sentences starting with “I”, such as “I am” or “I have”. Resume space is valuable. Get to the point faster. You can use direct sentences in the third-person such as “Seasoned principal with 5+ years of teaching experience.” Keep it short and sweet. 

As you can see from our resume sample, the summary is a free-form section. You can afford to include some powerful adjectives now and then. For example, you may want to use the terms “experienced”, “hard-working”, or “results-driven” here. 

Passionate and experienced principal committed to striving for excellence by working to foster the intellectual, spiritual, emotional, social, and physical needs of students. Adept in overseeing the overall management of educational programs, while remaining committed to a school's mission. 

Employment history sample: tell your story

The right format is key for your employment history section. Start with your most recent position and work your way back in time. This tactic means that the recruiter can scan your resume and quickly see where your experience lies. Make it as straightforward for them as possible. 

Highlighting your accolades doesn’t have to be hard. When describing each job, use bullet-points to cover the everyday tasks and duties. Once again, you can omit any of the “I” phases and get straight down to it. Describe what you did and learned in each role. 

Focus on student outcomes. How did you improve the learning experience for them? Can you quantify those results? The more detail you can add here, the better your chances. 

Principal, Holmer Thorpe High School, White Plains  Aug 2018 - Jun 2022 

• Worked to ensure best practices were achieved in all aspects of the daily operation and instruction for this learning institution serving 600+ students.
• Actively communicated with the faculty, staff, parents, and board.
• Developed a strong rapport with community members and local businesses.
• Effectively oversaw the development of technology for instructional and administrative purposes.
• Maintained advanced knowledge of educational trends and encouraged faculty to implement them.
• Supported an admissions committee of board members and worked with them to achieve goals.
• Recruited highly qualified and capable faculty members and staff, resulting in a stellar work atmosphere and unwavering team unity.

Assistant Principal, Our Lady of Hope Academy, New York  Aug 2014 - Jun 2018 

• Assisted the principal in administering and managing district initiatives.
• Effectively assisted in leading the Middle Campus consisting of 620 students.
• Consistently exhibited personal and professional leadership to work toward and achieve goals.
• Planned, organized, supervised, and evaluated all school programs.
• Coordinated the supervision and evaluation of staff members in conjunction with the principal.
• Served as an enthusiastic ambassador for the Middle Campus in the wider community.
• Organized standardized testing procedures to ensure compliance with state and district mandated processes and policies.

Social Studies Teacher, Gramercy High School, New York  Sep 2010 - Jun 2014 

• Collaborated with colleagues and staff to develop and implement an appropriate and powerful social studies curriculum for Grades 9-12.
• Designed and implemented assessments that measured progress towards social studies standards.
• Nurtured on-going professional development in content area and pedagogy by attending conferences and remaining committed to learning.

CV skills example: showcase your talents 

Writing an epic principal CV doesn’t have to be hard. The skills section gives you a chance to showcase your talents. Each applicant will have something unique to bring to the table. Use this section to highlight your USP and set yourself apart from the crowd.

Your principal CV needs both hard and soft skills. Hard skills include strategic planning, fiscal administration, curriculum design, performance metrics, and staff training. On the other hand, soft skills include relationship management, public outreach, leadership, and savvy decision making. Try to keep some balance.

Don’t simply cover the basics. Throw in a few extraordinary skills that other applicants may lack. For example, you may want to include policy development or community relations. 

• Knowledge of Social Studies and History
• Curriculum and Instruction
• Leadership and Teamwork
• Effective Time Management
• Adaptability
• Lesson Planning and Differentiation

Principal resume education example

Your education plays a vital role in whether you land your next principal gig. As we have already mentioned, you should use the reverse chronological order. That means your degree will be at the top. Most principals will have higher education so there is no need to include your high school diploma (unless it helps connect you to your prospective employer!)

Below your main education, you can add any certificates you have. For example, you may be CAP certified or have Pivot software training. You can include a short certification section and bullet-point these additional achievements there. 

Master of Science in Educational Leadership, Fordham University, New York   Aug 2011 - May 2014 

Bachelor of Arts in History, Manhattanville College, Harrison, NY  Sep 2007 - May 2011 

• Graduated magna cum laude.

Resume layout and design: first impressions

You never get a second chance to make the right first impression. As you can see in our principal resume sample, it’s important to keep the design clean and uncomplicated. Instead of packing in as much information as you can, be selective in what you include.  

Don’t be tempted by gimmicks. Having a themed resume is a sure-fire way to put a hiring manager off. Equally, if the template you choose has a complex design and multiple colors, it will appear too busy. Choose a style that is simple and somewhat subtle. 

You can use as much white space as you need. While you may think that you have to fill every inch of your resume with text, that’s not the case. Hiring managers spend around seven seconds looking at each resume that lands on their desk. If yours is hard to read — regardless of the reason — they are likely to pass on it faster than you expect. 

Laying out your principal resume can be challenging, unless you happen to be a whiz at graphic design. Luckily, you can take all of the stress out of this activity by using one of our field-tested resume templates. That way, you don’t have to deal with the tedious formatting tasks and can focus on what matters: landing that interview. 

Key takeaways for a principal resume

• Principal positions are varied and require a wide selection of skills. To land this type of role, you will need a refined mixture of both soft skills and hard skills.
• You will need to be a born leader. Within your principal resume, you can showcase your education and experience in a clear, concise way.
• Tailoring your resume using keywords will help you get past the Applicant Tracking System (ATS) and increase your chances of getting an interview.
• Using our online resume maker takes all of the hassle out of applying for new jobs.

Beautiful ready-to-use resume templates

Principal Cover Letter Examples (Template & 20+ Tips)

Create a standout principal cover letter with our online platform. browse professional templates for all levels and specialties. land your dream role today.

Writing a cover letter for a Principal position can seem intimidating. But don't worry, our Principal Cover Letter Guide will provide you with all you need to know to create a successful cover letter. We'll walk you through the steps to creating an engaging cover letter, from understanding the hiring process to showcasing your strengths. Get ready to learn the key elements for crafting a winning cover letter.

We will cover:

• How to write a cover letter, no matter your industry or job title.
• What to put on a cover letter to stand out.
• The top skills employers from every industry want to see.
• How to build a cover letter fast with our professional Cover Letter Builder .
• What a cover letter template is, and why you should use it.

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Principal Cover Letter Sample

Dear Hiring Manager,

I am writing to apply for the position of Principal at your school. With my experience as an educator and administrator, I believe I am well-qualified to lead your school and help it reach its goals.

I have been an educator for the past eight years, most recently as a principal in a large school district. In this role, I have successfully managed a variety of initiatives, including curriculum development and implementation, staff development, and budgeting. I am highly organized and have excellent problem-solving skills, which I have used to great effect in my current role. Additionally, I have a deep respect for the importance of diversity and inclusion in all aspects of school life, and I am committed to creating a welcoming learning environment for all students.

I am also committed to staying up to date on the latest educational trends and best practices. I have attended numerous conferences and professional development workshops, and I have a strong understanding of the Common Core standards and other educational requirements. My dedication to staying informed on the latest developments in education has enabled me to effectively lead my current school.

I am confident that I can bring my experience and skills to your school and help it reach its goals. I strongly believe in creating a collaborative, supportive environment in which students can thrive, and I am passionate about providing a high-quality education for all students. I am eager to discuss my qualifications and your school's needs in more detail.

Thank you for your consideration. I am confident that I will be a great asset to your school.

Sincerely, [Your Name]

Why Do you Need a Principal Cover Letter?

• A Principal Cover Letter is an important part of a job application package and is the first impression you make on the employer.
• It should be tailored to the job and demonstrate your skills, abilities, and experience that match the position.
• It should also showcase your leadership qualities and focus on your enthusiasm and passion for the position.
• A Principal Cover Letter can also help you stand out from other applicants and give the employer a better understanding of your skills and qualifications.
• The cover letter should also highlight your ability to communicate effectively and speak positively about the school and its mission.
• Writing a strong Principal Cover Letter is essential to getting the job you want and is an important part of the job search process.

A Few Important Rules To Keep In Mind

• Keep your letter concise – no more than three to four paragraphs.
• Open with a strong introduction, clearly expressing your interest in the position.
• Highlight your qualifications and accomplishments that demonstrate your ability to serve as a principal.
• Focus on your leadership skills, management capabilities, and experience with educational initiatives.
• Include relevant experiences that demonstrate your ability to lead a school.
• Provide specifics that demonstrate your knowledge of the school.
• Close your letter with a call to action, encouraging the reader to contact you about the position.
• Proofread your letter for grammar, typos, and other errors.

What's The Best Structure For Principal Cover Letters?

After creating an impressive Principal resume , the next step is crafting a compelling cover letter to accompany your job applications. It's essential to remember that your cover letter should maintain a formal tone and follow a recommended structure. But what exactly does this structure entail, and what key elements should be included in a Principal cover letter? Let's explore the guidelines and components that will make your cover letter stand out.

Key Components For Principal Cover Letters:

• Your contact information, including the date of writing
• The recipient's details, such as the company's name and the name of the addressee
• A professional greeting or salutation, like "Dear Mr. Levi,"
• An attention-grabbing opening statement to captivate the reader's interest
• A concise paragraph explaining why you are an excellent fit for the role
• Another paragraph highlighting why the position aligns with your career goals and aspirations
• A closing statement that reinforces your enthusiasm and suitability for the role
• A complimentary closing, such as "Regards" or "Sincerely," followed by your name
• An optional postscript (P.S.) to add a brief, impactful note or mention any additional relevant information.

Cover Letter Header

A header in a cover letter should typically include the following information:

• Your Full Name: Begin with your first and last name, written in a clear and legible format.
• Contact Information: Include your phone number, email address, and optionally, your mailing address. Providing multiple methods of contact ensures that the hiring manager can reach you easily.
• Date: Add the date on which you are writing the cover letter. This helps establish the timeline of your application.

It's important to place the header at the top of the cover letter, aligning it to the left or center of the page. This ensures that the reader can quickly identify your contact details and know when the cover letter was written.

Cover Letter Greeting / Salutation

A greeting in a cover letter should contain the following elements:

• Personalized Salutation: Address the hiring manager or the specific recipient of the cover letter by their name. If the name is not mentioned in the job posting or you are unsure about the recipient's name, it's acceptable to use a general salutation such as "Dear Hiring Manager" or "Dear [Company Name] Recruiting Team."
• Professional Tone: Maintain a formal and respectful tone throughout the greeting. Avoid using overly casual language or informal expressions.
• Correct Spelling and Title: Double-check the spelling of the recipient's name and ensure that you use the appropriate title (e.g., Mr., Ms., Dr., or Professor) if applicable. This shows attention to detail and professionalism.

For example, a suitable greeting could be "Dear Ms. Johnson," or "Dear Hiring Manager," depending on the information available. It's important to tailor the greeting to the specific recipient to create a personalized and professional tone for your cover letter.

Cover Letter Introduction

An introduction for a cover letter should capture the reader's attention and provide a brief overview of your background and interest in the position. Here's how an effective introduction should look:

• Opening Statement: Start with a strong opening sentence that immediately grabs the reader's attention. Consider mentioning your enthusiasm for the job opportunity or any specific aspect of the company or organization that sparked your interest.
• Brief Introduction: Provide a concise introduction of yourself and mention the specific position you are applying for. Include any relevant background information, such as your current role, educational background, or notable achievements that are directly related to the position.
• Connection to the Company: Demonstrate your knowledge of the company or organization and establish a connection between your skills and experiences with their mission, values, or industry. Showcasing your understanding and alignment with their goals helps to emphasize your fit for the role.
• Engaging Hook: Consider including a compelling sentence or two that highlights your unique selling points or key qualifications that make you stand out from other candidates. This can be a specific accomplishment, a relevant skill, or an experience that demonstrates your value as a potential employee.
• Transition to the Body: Conclude the introduction by smoothly transitioning to the main body of the cover letter, where you will provide more detailed information about your qualifications, experiences, and how they align with the requirements of the position.

By following these guidelines, your cover letter introduction will make a strong first impression and set the stage for the rest of your application.

Cover Letter Body

A principal cover letter should typically include an introduction, a body, and a conclusion. In the introduction, the applicant should explain why they are applying for the position. The body should include a summary of the applicant's qualifications, accomplishments, and experience, as well as why they are a good fit for the position. The conclusion should express appreciation for the opportunity and reiterate the applicant's interest in the position.

• Explain why you are applying for the position
• Describe your relevant qualifications, accomplishments, and experience
• Highlight any special skills that you possess
• Demonstrate how you can help the school meet its goals
• Explain how your previous experience will help you in this role
• Detail any training or certifications you have that are relevant to the position
• Discuss your leadership and management style
• Outline any ideas you have for improving the school or district
• Express your appreciation for the opportunity
• Reiterate your interest in the position
• Include any contact information where you can be reached

By including the necessary components of a principal cover letter, applicants can ensure that their application is complete and effective. The cover letter should be concise and clearly demonstrate why the applicant is the best person for the job. It is an important part of the job application process and should be given the same attention and care as the resume and other documents.

Complimentary Close

The conclusion and signature of a cover letter provide a final opportunity to leave a positive impression and invite further action. Here's how the conclusion and signature of a cover letter should look:

• Summary of Interest: In the conclusion paragraph, summarize your interest in the position and reiterate your enthusiasm for the opportunity to contribute to the organization or school. Emphasize the value you can bring to the role and briefly mention your key qualifications or unique selling points.
• Appreciation and Gratitude: Express appreciation for the reader's time and consideration in reviewing your application. Thank them for the opportunity to be considered for the position and acknowledge any additional materials or documents you have included, such as references or a portfolio.
• Call to Action: Conclude the cover letter with a clear call to action. Indicate your availability for an interview or express your interest in discussing the opportunity further. Encourage the reader to contact you to schedule a meeting or provide any additional information they may require.
• Complimentary Closing: Choose a professional and appropriate complimentary closing to end your cover letter, such as "Sincerely," "Best Regards," or "Thank you." Ensure the closing reflects the overall tone and formality of the letter.
• Signature: Below the complimentary closing, leave space for your handwritten signature. Sign your name in ink using a legible and professional style. If you are submitting a digital or typed cover letter, you can simply type your full name.
• Typed Name: Beneath your signature, type your full name in a clear and readable font. This allows for easy identification and ensures clarity in case the handwritten signature is not clear.

Common Mistakes to Avoid When Writing a Principal Cover Letter

When crafting a cover letter, it's essential to present yourself in the best possible light to potential employers. However, there are common mistakes that can hinder your chances of making a strong impression. By being aware of these pitfalls and avoiding them, you can ensure that your cover letter effectively highlights your qualifications and stands out from the competition. In this article, we will explore some of the most common mistakes to avoid when writing a cover letter, providing you with valuable insights and practical tips to help you create a compelling and impactful introduction that captures the attention of hiring managers. Whether you're a seasoned professional or just starting your career journey, understanding these mistakes will greatly enhance your chances of success in the job application process. So, let's dive in and discover how to steer clear of these common missteps and create a standout cover letter that gets you noticed by potential employers.

• Not customizing the cover letter to the school or district
• Not including relevant experience
• Making grammar or spelling errors
• Not showcasing leadership abilities
• Not providing enough details about accomplishments
• Using a generic template or phraseology
• Not proofreading the cover letter
• Including too much information
• Failing to address the principal by name
• Not demonstrating a knowledge of the school or district

Key Takeaways For a Principal Cover Letter

• Highlight your skills and experience that align with the job requirements
• Be sure to include any awards or accolades that you have received
• Demonstrate your ability to lead, motivate, and inspire faculty and staff
• Showcase achievements in improving student performance
• Showcase your commitment to professional development and ongoing learning
• Emphasize your ability to build strong and effective working relationships with parents and community members
• Express your enthusiasm for the educational and professional goals of the school district

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5 Principal Resume Examples to Land a Job in 2024

Best for senior and mid-level candidates

There’s plenty of room in our elegant resume template to add your professional experience while impressing recruiters with a sleek design.

Resume Builder

Like this template? Customize this resume and make it your own with the help of our Al-powered suggestions, accent colors, and modern fonts.

Principal Resume

• Principal Resumes by Experience
• Principal Resumes by Role
• Write Your Principal Resume

As a principal, you seamlessly combine the duties of an experienced manager with the role of a passionate educator. Your ability to juggle budgets, innovate existing policies, and plan ahead helps shape young minds and build the future of our workforce.

You’ve written more than one letter of recommendation, but it’s harder to do when it comes to promoting yourself in your AI cover letter . And, of course, you’ll need a suitable resume template to help score your next job.

That’s what we’re here for. We’ve done our homework and studied hundreds of resumes to find out what gives you the best chance of getting an interview. Our principal resume examples will guide you in that direction.

or download as PDF

Why this resume works

• For instance, this principal resume emphasizes a mentoring program that saw a decrease in discipline cases.

Assistant Principal Resume

• In this assistant principal resume, Christopher pulled a first with his experience initiating a mental awareness campaign, which increased the number of students seeking counseling services.

Vice Principal Resume

• Chloe’s recount of using data from Illuminate Education to identify gaps in mathematics and implement targeted interventions, analyzing teacher performance with Excel, and supporting the digitization of resources on Microsoft OneDrive make for an excellent example of this vice principal resume hack.

Elementary Principal Resume

• Perhaps you influenced policy changes that benefitted over 2000 students or advocated adding new courses to the curriculum. Maybe you increased parent engagement by adopting technology (say Zoom) for remote teacher-parent conferences or developed an accessible Excel-powered grading-tracking system that motivated students to study hard.

School Principal Resume

• On top of highlighting individual achievements, it shows the candidate was able to empower other teachers to grow professionally and boost school performance. Such is a winning strategy that can land a job quickly.

Related resume examples

• Office Manager
• Office Administrator

Tweak Your Principal Resume to Fit the Job Description

Running a school requires a diverse skill set , a steady head on your shoulders, and an ability to not just work with people but also build strong teams. Describing all of this in a one-page resume can get tricky, so let the job description be your guide, and steer clear of using generic terms.

For instance, if the job listing emphasizes staff hiring and development, make sure to mention things like “performance appraisals” or “program coordination” to show that you’ve got the leadership chops to handle the role. Similarly, if the school focuses on improving student test scores, “curriculum support” or “teacher evaluation” can be great additions.

Aside from the above, don’t forget to include your digital tool kit, be it good old Microsoft Office or industry-specific software like PowerSchool.

Need some ideas?

15 best principal skills

• Microsoft Office
• Google Workspace
• Infinite Campus
• Curriculum Planning
• Budget Management
• Data Analysis
• Performance Evaluation
• PowerSchool
• Public Speaking
• Student Discipline
• Policy Implementation

Your principal work experience bullet points

Your work directly shapes and steers the school, effectively impacting the lives of all of your students. 

The long hours spent working on lesson plans, tweaking budgets to accommodate new school supplies, or conducting performance evaluations are all worth it, though. Thanks to your dedication, children and teens go on to become confident and clever adults.

With a portfolio of work as impressive as yours, focusing on the daily grind would mean downplaying your impact. Instead, emphasize it by talking about your greatest achievements, and add some interesting data to make them really stand out.

• Talk about the impact of your work on your students, such as increased test scores, improved attendance rates, and better discipline.
• Discuss budget management, showcasing achievements like successful savings, effective negotiation to buy cheaper supplies, or reallocating resources.
• Mention not just students, but also their parents. Talk about participation rates during parent-teacher meetings or enrollment rates in extracurriculars.
• Emphasize your leadership by discussing your employees, including higher teacher retention rates or running extra workshops for your staff.

See what we mean?

• Organized monthly parent workshops, contributing to a 28% rise in parent participation and engagement in school activities
• Introduced a reward system resulting in a 33% decrease in disciplinary issues
• Established partnerships with local businesses and organizations, resulting in a 52% increase in resources available to enhance extracurricular activities
• Managed the school budget using Questica Budget and achieved a 12% reduction in spending while maintaining high-quality educational resources

9 active verbs to start your principal work experience bullet points

• Spearheaded
• Coordinated

3 Tips for Writing an Impressive Principal Resume as a Budding Professional

• To start with, you’ll need your state licensure for school principalship, so make sure to mention that in your resume. You could also throw in some optional certifications to express that you’re ready for the job, such as the NBCEL, PHR, or PMP.
• If you’ve ever worked as an interim principal, head of department, or even as a senior teacher, highlight how you took the initiative to implement new teaching methods or curricula. For example, you could mention a literacy program you spearheaded that led to a 10% improvement in student reading levels.
• Instead of listing “attention to detail” as a skill on your resume, show that you’ve paid attention by following the job description closely. For example, if you’re applying to lead a school with a strong focus on STEM education, highlight your experience developing science and technology programs.

3 Tips for Crafting a Successful Principal Resume if You’re Experienced

• Happy and passionate students who grow to become quick learners are the greatest measure of a well-managed school, so emphasize this throughout your resume. Talk about an increase in student test scores, parent and student satisfaction rates, or local and national championships that your students won.
• Build your resume around achievements, not tasks, but also spotlight the accomplishments that show you’re able to run a school where all kids feel welcome. Mention diversity workshops, working with children with special needs, or establishing a new inclusiveness policy within the school.
• Schools are often underfunded, so running a tight budget is crucial. Talk about things like financial and data analysis, negotiation with vendors, or running a charity drive to fund new computer room supplies.

As a principal, you’ve got a career spanning many years, so it’s fine if your resume doesn’t fit onto a single page—but it’s best if it does. Try to limit yourself to your last three relevant jobs and most impressive achievements. Remember, you can always expound on your top success stories in your principal cover letter .

If you’ve previously worked in management roles, they can be a good option to include in a principal resume. Any role that emphasizes leadership, whether senior teacher or project manager, will be useful here.

Your job requires a good blend of skills, from a knowledge of educational policies and software to conflict de-escalation and public speaking. As such, you can include a mix of skills, but make sure to read the job listing and add relevant keywords based on that.

Principal Resume Examples and Templates for 2024

• Resume Examples
• Resume Text Examples

How To Write a Principal Resume

• Senior-level

Principal Text-Only Resume Templates and Examples

Holly Macnamara (123) 456-7890 [email protected] 123 Your Street, Boston, MA 12345

A Principal with five years of experience within the education industry, specializing in faculty administration, organizational leadership, and curriculum development. A strong history of managing school operations and identifying opportunities to refine education for students.

Professional Experience

Principal, Boston Elementary, Boston, MA May 2018 – Present

• Manage a team of 30+ teachers, office administrators, and school personnel, evaluate the effectiveness of instruction and education strategies
• Coordinate with faculty to conduct curriculum planning based on student data, resulting in a 15% increase in average PSAT scores across the school
• Establish and build safe and inclusive classroom environments for students, including coordinating anti-bullying and cultural awareness events

Assistant Principal & Teacher, Falmouth Middle School, Falmouth, MA September 2016 – May 2018

• Coordinated with the head principal to lead a team of 20+ teachers and office staff, including HR administrative functions and completed performance evaluations
• Provided instruction to classes of up to 25+ fifth grade students in Math and utilized differentiated instruction techniques to facilitate academic growth

Master of Education (M.E.) Education Administration Boston University, Boston, MA  May 2016 – May 2018

Bachelor of Education (B.E.) Boston University, Boston, MA  September 2012 – May 2016

• Educational Leadership
• Operations Management
• Program Development
• Curriculum Development
• Strategic Planning

Certifications

• Principal Certification, State of Massachusetts, 2018
• Single Subject Teaching Certification, Math, State of Massachusetts, 2016

Kevin Danner (123) 456-7890 [email protected] 123 Your Street, Nashville, TN 12345

A Principal with eight years of professional experience, specializing in policy development, program management, educational leadership, and school administration. A proven track record of guiding the implementation of new education strategies to drive student-centered learning.

Principal, Nashville High School, Nashville, TN May 2016 – Present

• Oversee a team of 45+ teachers, school counselors, administrators, and facilities personnel for a high school with over 500+ students, evaluate teaching performance, and ensure compliance with school policies and quality standards
• Lead initiatives to refine curriculum using student-centered learning modalities and implement SAT prep programs, resulting in a 20% improvement in average SAT scores
• Develop and implement intervention strategies for students with learning disabilities, behavioral disorders, and academic struggles

Principal, Steinburgh High School, Nashville, TN September 2013 – May 2016

• Managed, developed, and hired a team of 35 educators, counselors, administrative assistants, and teacher aides, oversaw daily operations for a high school with 400+ pupils, and provided constructive feedback on teaching performance
• Led the development of school policies and education programs and coordinated with faculty to identify opportunities to improve curriculum and lesson plans
• Interfaced with classroom teachers and parents to discuss academic performance, behavioral conduct, and disciplinary measures

Master of Education (M.E.) Education Administration University of Nashville, Nashville, TN  May 2011 – May 2013

Bachelor of Education (B.E.) University of Nashville, Nashville, TN  September 2007 – May 2011

• Policy Development
• School Administration
• Individualized Education Plans (IEPs)
• Student-Centered Learning
• Team Management
• Principal Certification, State of Tennessee, 2011

Sarah Dolan (123) 456-7890 [email protected] 123 Your Street, Philadelphia, PA 12345

A Principal with 10+ years of experience building high-quality education programs and inclusive school communities. A strong background in managing interdisciplinary teams and overseeing multimillion-dollar operating budgets. Adept at driving change management initiatives and developing new education strategies to drive student success.

Principal, North Philadelphia High School, Philadelphia, PA May 2016 – Present

• Manage a team of 60 educators, office staff, and school personnel, oversee all aspects of daily operations for a high school with 700+ students, and lead the development and allocation of a $1.5M operating budget
• Plan and implement community outreach initiatives and school events to foster positive relationships across faculty, students, and parents
• Lead the development and implementation of college prep programs and academic advisory services, resulting in a 30% increase in successful college admissions

Principal, Penncrest High School, Media, PA September 2011 – May 2016

• Oversaw a team of 45 teachers and personnel and led all aspects of policy development and school administration for an academic institution with 450+ students
• Spearheaded change management efforts to redesign curriculum with a focus on group-based learning and differentiated instruction, resulting in a 10% increase in GPAs
• Coordinated with teachers, students, and parents to ensure adherence to high standards of academic performance, attendance, and behavioral conduct

Master of Education (M.E.) Education Administration Temple University, Philadelphia, PA  May 2009 – May 2011

Bachelor of Education (B.E.) Temple University, Philadelphia, PA September 2005 – May 2009

• Program Management
• Community Outreach
• Change Management
• Principal Certification, State of Pennsylvania, 2011

In the realm of education, the role of a school principal is one of profound importance. Principals are not just administrators; they are visionaries, leaders, and champions of educational excellence. Creating a resume that does justice to the multifaceted responsibilities of a principal requires precision, clarity, and a deep understanding of the unique demands of educational leadership. We’ll provide valuable tips for crafting a principal resume that displays your dedication, expertise, and transformative impact in the world of education.

1. Summarize your principal qualifications in a dynamic profile

A resume profile is a brief statement that highlights your most relevant qualifications and experience for the job you’re applying for. It’s typically located at the top of your resume, just below your contact information. A well-crafted, professional summary can help you stand out from other applicants and increase your chances of getting an interview.

When writing your profile, it’s important to brand yourself as a leader within the field of education. Emphasize the positive impact you’ve had on students, teachers, and school communities throughout your career. Show employers you have the experience to help their school excel.

Profile Example #1

Profile example #2, 2. add your principal experience with compelling examples.

Incorporate numbers and metrics from your education experience to enhance the impact of your professional achievements and grab the attention of potential employers. Quantifying your accomplishments creates a sense of scope for the hiring manager and demonstrates your ability to create value for academic institutions.

For example, you may want to establish how many students were enrolled at your school or the size of the operating budget you managed. Strategically integrating numbers into your bullet points will draw the reader’s eye and help tell your story better.

Be sure to draw attention to your leadership abilities, which are essential for a school principal. Demonstrate your experience managing faculty, students, and all aspects of school operations. Remember, hiring managers also want to see you’re the right cultural fit for their organization.

Professional Experience Example #1

Principal, Boston Elementary, Boston, MA   May 2018 – Present

Professional Experience Example #2

Principal, Nashville High School, Nashville, TN   May 2016 – Present

3. List any education and certifications relevant to principals

In addition to listing your formal education, several certifications are common for principals to have and could help set you apart. While they may not be strictly required, it always looks good to have obtained special certifications relevant to the job.

It’s important to note the specific certifications useful for a principal to have may vary depending on the school district, state, or country in which they work. An example of some certifications which may be helpful to have include:

• Certified Professional – Human Resource (IPMA-CP) : This is offered by the International Public Management Association for Human Resources (IPMA-HR) and is designed for HR professionals.
• Principal/Administrative certification : This shows that an individual is prepared to face challenges and use their knowledge in a variety of situations.
• School Building Leader (SBL) : This is required for principal, assistant principal, education administrator, or “supervisor of” positions in New York City Public Schools.

These are just a few examples of certifications. It’s important to research the specific requirements in your area to determine which certifications would be most beneficial.

• [Degree Name]
• [School Name], [City, State Abbreviation] | [Graduation Year]
• Master of Education (M.E.) Education Administration
• Boston University, Boston, MA | May 2016 – May 2018
• [Certification Name], [Awarding Organization], [Completion Year]
• Principal Certification, State of Massachusetts | May 2018
• Single Subject Teaching Certification, Math, State of Massachusetts | April 2016

4. List key principal skills and proficiencies

Employers rely on  applicant tracking systems  (ATS) to identify qualified candidates who fit their organizational needs. To ensure that your resume is fully optimized for the initial ATS scan, tactically integrate specific keywords from the job description into your resume. Be sure to provide specific examples of you using these skill sets during your education career to demonstrate your hands-on experience.

Below, you’ll find a list of potential keywords you may encounter during the job search.

How To Pick the Best Principal Resume Template

When selecting your principal resume template, opt for a simple structure and organized layout that is easy to navigate. Prioritize readability above visual appeal to help readers capture essential information quickly. Although personal style is important, keep colors and graphics to a minimum. The template’s design should highlight your accomplishments and skills, not detract from them.

Frequently Asked Questions: Principal Resume Examples and Advice

What are common action verbs for principal resumes -.

Action verbs are critically important on a resume because they bring your accomplishments and experiences to life, making your qualifications more dynamic and engaging for prospective employers. When using action verbs on your resume, focus on using strong, specific verbs that directly relate to your experiences and the job you're applying for. Tailoring your language to match the specific job requirements can significantly increase your chances of making a positive impression on potential employers.

If you’re having trouble, here are some strong action words to use in your resume:

How do you align your resume with a principal job description? -

According to the Bureau of Labor Statistics , principals had a median income of $101,320 in 2022. Since it is one of the more lucrative positions within the education field, you’ll face strong competition during your job search. To maximize your chances of landing the interview, carefully align your resume with the job description.

For example, if a school seeks a principal with an extensive background in classroom instruction, feature your teaching experience more prominently to show organizations you are in touch as an education administrator. If an institution is looking for a candidate with an advanced understanding of current teaching trends, you might emphasize student-centered learning and microlearning in your skills section.

What is the best principal resume format? -

The reverse chronological resume format is widely considered the best choice for principal resumes. This format lists your work experience in reverse chronological order, starting with your most recent job and working backward. It’s a preferred format because it focuses on your most recent and relevant work experience, making it easier for recruiters to identify your qualifications quickly. Additionally, it is simple to read and understand, making it a popular choice among recruiters and hiring managers.

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Once you’re done with your resume, a good way to finish it before sending it off to your prospective employer is to add a cover letter. This is a great opportunity to speak directly to the hiring manager and make a case for why you’re the best candidate for the job.

Remember, a cover letter should be fairly succinct. Try not to exceed more than 400 words — 250 to 300 is ideal. For more information and ideas, view our teacher cover letter examples .

Frank Hackett

Certified Professional Resume Writer (CPRW)

Frank Hackett is a professional resume writer and career consultant with over eight years of experience. As the lead editor at a boutique career consulting firm, Frank developed an innovative approach to resume writing that empowers job seekers to tell their professional stories. His approach involves creating accomplishment-driven documents that balance keyword optimization with personal branding. Frank is a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers and Career Coaches (PAWRCC).

Check Out Related Examples

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• Should Your Cover Letter and Resume Templates Match? Learn More
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• Cover Letters

Principal Cover Letter Example

Home » Cover Letters » Principal Cover Letter Example

A principal’s role is undoubtedly one of the most important in a school. It includes not just administrative activities but overseeing the school’s academic goals, budgets, and supervising staff activities. Also, they need to look after the general well-being of students, teachers, and staff members of the school. If you are looking to move on further in your career as a principal, a cover letter can be the best tool to express your achievements and goals.  A well-written cover letter  is important to get you to the next stage of your job search. Moreover, it lets you approach the hiring manager at a personal level and share information that may not be given in your resume. Here is a Principal cover letter example to help you out in creating your own document. 

6391 Elgin St. Celina, New York 10299 | (123) 456-7890 | [email protected]

Mr. Bill Lawson

The Buckley School District 510 E 84th Street, New York, NY 00000

April 20th, 2020

Dear Mr. Lawson,

I am writing to apply for the position of Principal at Buckley Elementary School. With 15 years of experience in the K-12 education system, I have spent 7 of those years in administrative positions.

As an administrator and former educator, I have extensive experience supporting students both inside and outside the classroom. Additionally, I have worked with elementary school, middle school , and high school students alike, so I feel that I am uniquely qualified for this position.

I am currently the principal at Jersey High School. My responsibilities include supervising different school buildings, handling the budget, and representing the school in various inter-school events. However, I have also been responsible for implementing programs that have strengthened the academic performance of the school. Since assuming my role, Jersey High School has seen its graduation rate increase from 89% to 97%, far exceeding the state average of 91%. I take pride in the impact I have had in my career so far and am seeking a new challenge.

To sum up, as an administrator, I am an excellent communicator, planner, and organizer, and I believe that my skills and experience will make me a positive addition to your school. My resume and references are enclosed for your review, and I would welcome the opportunity to further discuss my experience and expertise.

Sincerely, Jack Blair

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Principal Resume Samples

This page provides you with Principal resume samples to use to create your own resume with our easy-to-use resume builder . Below you'll find our how-to section that will guide you through each section of a Principal resume.

Perhaps you have a passion for passing knowledge to students. Maybe the job of a principal sounds quite appealing to you or maybe you have been in the education sector for quite some time and you feel it is time for a very good upgrade.

Let’s say you just came across a publication which requested the services of a principal in a school. Now, you looked at the requirements for the job and realized that you are very compatible with all of them. The only problem which exists now is that you don’t know how to compile all the details about your job to fit into the resume.

Do not stress yourself as we have come to save the day with the best principal resume sample on the web!

We know all what you require and we are prepared to help you compile that standout resume that would help you secure that job. Don’t be discouraged by the different details which you have to deal with in the resume. Let’s start the whole journey gradually.

• How to Write Resume for Principal?

As a principal, there needs to be an amount of responsibility attached to your work. The professionalism you would display should also be on a very good level. This professionalism and sense of responsibility must be obvious in the way you write your resume.

When deciding on a layout to make use of in your resume, go for something quite simple and professional. The goal is to impress your recruiter and no employer would be impressed by finding too much colours in a principal resume.

Next, you have to pick a font which is compatible with your layout. By picking a compatible font, it means that you have to pick something which has a very similar colour and blends well into the resume. Avoid the use of more than two different font types. Your resume is not to look to artistic.

Another important thing that determines the appeal of your resume is how well spaced it is. Your resume should have proper amounts of spacing and should also be divided into different segments using proper headers. Make sure everything about you resume has a professional tone to it.

Last but not least, don’t forget to save your resume as a .pdf document: Microsoft Word is an enemy and won’t keep your layout intact!

• The Summary Section

As a principal, your summary section is the chance for you to impress the client in a very short

amount of time and with very short pieces of information. The summary should be a brief description of all the important details in your resume. Any detail you consider as most appealing about yourself should be put here. This section should serve as a highlight and an insight for the employer into your person.

Take a look at some of these quick tips to write a summary section:

DO (Summarize your employment):

• List all your previous roles and their achievements
• List all your skills that make you qualified for the position.
• Showcase your qualities
• Be specific when listing your skills

DON’T (Summarize your life)

• Try to be too funny, this is a professional resume
• Use a smart or pompous tone in the summary.
• Talk as if you are better than the recruiter.
• Work Experience

Your work experience section should be written in reverse-chronological order, beginning with your most recent role and working backwards. Use a bulleted list in each entry to make your experience easy to read and understand, focusing on your quantifiable achievements in each position rather than responsibilities.

DO (make yourself look great)

• List your job experiences in reverse-chronological order
• Use bullet points
• Highlight and quantify your achievements and milestones
• Tailor each entry to focus on what is most applicable to the position you are applying to
• Keep it relevant; there is no need to list every position you have ever held

DON’T (embarrass yourself)

• Include a tedious list of previous responsibilities you held
• List every position you have ever had, going back to high school
• List any unrelated achievements

For more tips on writing the best work experience for a principal like you, please check out our detailed resume guide .

Many principal positions require a Bachelor’s degree in Education, though some principals will have Master’s degrees in other disciplines instead. Either way, an Education section is an important part of a Principal resume. Your education section should include the degrees you have earned and the names of the institutions you attended. If you received any prestigious academic awards during your studies, they can also be included, as well as any important projects or memberships that are relevant to the position.

• Best Principal Skills

A principal should be capable of managing administrative staff, teachers, and students alike, as well as overseeing the school’s bureaucracy and finances. Your skills section should include both soft and hard skills. Some examples of a principal’s skills set might include:

• Cover Letter: yes or no?

A great cover letter has never hurt anyone! Match a brief one-pager with your resume will give you an advantage over other candidates. Follow our tips here .

We really like you, so here’s some additional tips for your best business development resume!

• Include references
• Make sure your references know you’re looking for a job!
• Be honest in your resume
• Exceed the 2-pages mark
• Link to your Pinterest or Facebook personal accounts
• Badmouth any of your peers!

That’s all, my friend.

If you are also looking for the best Principal resume templates, check this out these masterpieces we have been working on here : many professionals like you have successfully used it to take their career to the next level.

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Principal Cover Letter Example

A cover letter is the best suitable medium for establishing a connection with the prospective hiring manager. Your Principal Cover Letter should share your extensive experience in the teaching domain, manage the school’s operations, maintain discipline across the school, etc.

Our Principal Cover Letter Sample is an excellent example for you to seek help and revamp your cover letter targeted to the specific job role.

The position of the Principal is amongst the senior-most posts in the school. He is responsible for appraising teachers’ performance, implementing effective pedagogies, addressing complex issues, etc. In addition, he ensures the accordance of the school’s operations with the rules and regulations.

• Cover Letters

What to Include in a Principal Cover Letter?

Roles and responsibilities.

Some of the major job duties performed by a Principal are mentioned below:

• Supervise the functions of the schools .
• Guide the teaching staff.
• Make sure that every member of the school complies with the school’s policies.
• Hire and interview potential candidates for the vacancy .
• Participate in the board meeting.
• Devise various improvement strategies for the school.
• Organize annual events in school.
• Participate in budget development and allocation process .
• Carry out other job responsibilities.

Education & Skills

Principal skills:.

• Ability to communicate clearly with the students, staff members, parents, etc.
• Attentiveness to details in order to oversee the day-to-day and complex operations of the school.
• Amazing organizational skills to manage the paperwork and maintain the staff and student database.
• Great decision-making skills to make a responsible decision for the school.
• An analytical mindset to analyze and gauge the performance of the teachers, students, and school as a whole.
• Active listening skills in order to listen to other people’s perspectives.

Principal Educational Requirements:

• Bachelor’s degree in a specific field (required).
• A Master’s degree in the relevant stream is needed.
• Prior work experience of at least 4-5 years in the education sector (required).
• Qualified the teaching examination conducted by the state.
• Knowledge of teaching methods and pedagogies.

Principal Cover Letter Example (Text Version)

Dear Mr./Ms.,

As an enthusiastic and dedicated teaching professional, I want to self-recommend myself for the role of Principal for your renowned school. With 7 years of experience, I have facilitated knowledge development, induced discipline & social skills, and developed mind-engaging lesson learning plans for all age groups of pupils.

I believe that I am capable of managing the staff and operation of your school. I am listing down my job responsibilities of the current role below:

• Monitor the routine school operations.
• Allocate the annual school budget.
• Set performance standards for the teaching faculty.
• Prepare the school’s overall performance report for the board’s review.
• Devise new strategies to improve the teaching methods.
• Ensure that the rules and regulations are followed properly.
• Oversee the complex matters.
• Carry out other related duties.

Over the course of my professional experience, I have designed various age-appropriate brainstorming activities, promoted personality development, and encouraged students to secure excellently. I feel confident to join your school and bring significant success to it.

Thank you for your kind consideration and valuable time. I am attaching my updated resume to add additional details on my academic coursework and professional experiences. I hope to have a detailed discussion about my expertise further.

Best Regards, [Your Name]

Planning brain and physical development activities, managing teaching staff, and ensuring timely completion of syllabus across all the standards will help you attract the employer’s interest through your cover letter. Pen down a top-notch resume for yourself by taking assistance from our stellar Principal Resume Sample .

Customize Principal Cover Letter

Get hired faster with our free cover letter template designed to land you the perfect position.

Related Education Cover Letters

Principal Cover Letter Example

The main purpose of a cover letter is to provide a hiring manager with enough information for him to figure you out as a possible match to his requirements.

Many of us make one big cover letter writing mistake – that is, reiterating the information that we have placed in a resume. A cover letter is not the prose form of a resume. In fact, it is used to build upon the information already provided in the resume.

So how does one make sure that the cover letter complements the resume?

One concentrates on skills and accomplishments, instead of experience. Cover letters should be able to show information regarding your competencies, skills, and achievements. The resume will do the rest. Even though this information is present in your resume as well, it can be more profoundly explained in a cover letter.

Here is a sample cover letter for the principal position.

Principal Cover Letter Sample

Robert White 54 Brampton Street East Albia, IA 75487 (000) 741-5247

December 23, 2022

Mr. Paul Lewis Human Resource Manager Culver School District 302 Washington Avenue Albia, IA 91021

Dear Mr. Lewis:

Having just come across your job posting for a principal, I believe I have the perfect leadership skills and experience to be a unique candidate. Having worked as a school and college principal for over 12 years, I generated excellent results. I’m certain I can bring the same level of results to Culver School District.

As a principal, I have been exceptionally successful in developing and implementing policies, programs, curriculum activities, and budgets, aimed at promoting the educational development of each student, and the professional development of each staff member. 

Some of the main areas where I am well-versed include :

• General planning and coordination.
• Enhancements of school staff’s personal skills.
• Identifying annual objectives for the instructional, extracurricular, and athletic programs of the school.
• Managing the school’s finances and budgets.
• Ensuring that facilities are run based on standards of safety and student well-being
• Providing support to teachers in their disciplinary decisions.
• Facilitating organizational efficiency.

I have a verifiable track record of establishing academic standards, overseeing that they are properly implemented, and ensuring that all teachers are equipped with the necessary resources they need to meet assigned benchmarks. 

I am eager to discuss this role with you in detail and can be reached at (000) 741-5247 for any information that you may need to support my candidature.

Thank you so much for your time and consideration, and I look forward to hearing from you soon.

Robert White (000) 741-5247

• 6 Principal Interview Questions and Answers
• 40 Assistant Principal Interview Questions and Answers
• High School Assistant Principal Job Description for Resume
• School Principal Cover Letter Sample

Principal Cover Letter Examples

A great principal cover letter can help you stand out from the competition when applying for a job. Be sure to tailor your letter to the specific requirements listed in the job description, and highlight your most relevant or exceptional qualifications. The following principal cover letter example can give you some ideas on how to write your own letter.

or download as PDF

Cover Letter Example (Text)

Barri Zalesky

(530) 515-9984

[email protected]

Dear Mana Demers,

I am writing to express my strong interest in the Principal position at KKR, as advertised. With a solid five-year track record at The Carlyle Group, where I honed my skills in private equity, asset management, and strategic acquisition, I am excited about the opportunity to bring my expertise to KKR, a firm renowned for its innovative investment strategies and exceptional leadership in the global finance sector.

During my tenure at The Carlyle Group, I played a pivotal role in driving the success of our investment portfolio, leading cross-functional teams in complex negotiations, and delivering substantial returns to our stakeholders. My experience spans a wide range of industries, including technology, healthcare, and consumer goods, which has equipped me with a versatile perspective on market trends and investment opportunities. My commitment to due diligence, combined with a proactive approach to risk management, has consistently resulted in informed decision-making and successful outcomes.

I am particularly drawn to KKR's collaborative culture and commitment to fostering long-term growth, both for its investments and its people. I am confident that my strategic mindset and leadership abilities would complement your team well. I am eager to contribute to KKR's continued success by identifying and executing on high-potential investment opportunities, leveraging my extensive network of industry contacts, and working closely with portfolio companies to drive operational improvements and value creation.

Thank you for considering my application. I am looking forward to the possibility of contributing to the dynamic and forward-thinking environment at KKR, and I am excited about the potential to collaborate with your esteemed team to achieve new heights of success.

Warm regards,

Related Cover Letter Examples

• Principal Software Engineer
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Benefits of an updated resume & how to update yours

Once you’ve secured a position with a company for several years, you're likely to have collected new skills, experiences, and achievements—but does your resume reflect that?

Whether you’re job hunting or are currently in a role you enjoy, keeping an updated resume is a healthy practice you should try to maintain throughout your career. Keep reading to learn more about the benefits of an updated resume and tips to upgrade yours.

Benefits of a regularly updated resume

Increases your matches with employers.

Even if you aren’t actively looking for a new job, that doesn’t mean recruiters and employers aren’t looking for someone exactly like you. If an organization contacts you with a career-defining opportunity, a fresh resume ensures you can submit your application before the competition.  

Similarly, if your resume is on job search platforms, regularly updating your information will ensure more meaningful job matches.

Provides a clearer picture of your career journey

As you step into new roles and join new companies, it becomes increasingly important to record your professional history. A fresh resume allows you to set a clear trajectory for your career and the direction you want to take. Documenting your experiences will help you identify areas for improvement and goals to pursue.

Helps you in performance reviews

Frequently updating your resume will help you clearly articulate skills and achievements you have developed since your previous performance review. This strategy also proves useful when asking for a raise or promotion.

Pro-tip: Treat your resume like your professional diary in which you describe your key accomplishments. Doing so while your memory is fresh will ensure you record all the juicy, measurable details employers want to read.

Ensures you’re prepared if you become unemployed

No matter how much you love your job, there’s no way to guarantee you are safe from getting laid off or let go. It happens to the best of us. To make matters worse, these things often happen without warning. In those instances, having an updated resume ready to go for applications or referrals can streamline your job search.  

How to update your resume

Confirm your contact information.

Avoid missing a great opportunity by ensuring you have the correct email address and phone number listed.  

Highlight new qualifications

Showcase skills and experience that closely align with your career history and long-term goals. For example, if you hope to apply to more senior-level positions, be sure to include examples of leadership on your resume.  

Edit, edit, edit

Recruiters often have a lot of resumes to sort through, so keeping yours as clear, clean, and concise as possible will better convey your qualifications.

Add relevant keywords

According to CNBC , more than 95% of Fortune 500 companies use an applicant tracking system (or ATS) to screen resumes, reinforcing the importance of keywords. When refreshing your resume, include terms that accurately reflect your experience and what recruiters and businesses are searching for.

How often to update your resume

A good rule of thumb is to update your resume every quarter or before a performance review. Taking 30 minutes to add your most recent skills and achievements will save you time in the long run.

What’s next?

Submit your newly updated resume and become discoverable for all open roles at Michael Page.

Want more resume tips and career advice? Browse related topics . 

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• What to Say When Emailing a...

What to Say When Emailing a Resume (with Examples)

10 min read · Updated on June 12, 2024

Introduce yourself professionally when you email your resume

You've written the perfect resume and tailored it to the role you're aspiring to. What should you do next? A few years back, you'd have printed it off on some quality paper, addressed an envelope in your best handwriting, posted it off, and settled in to wait for a response. These days, though, it's more common to email your resume. It's faster, it's more professional, and it's easier to share a file than a printout.

But if you're going to email your resume, what should you say? Should you attach a cover letter? How much detail should you include? 

So many questions! 

But fear not, TopResume is here to help you decide what to say when emailing a resume, and we have answers to all these questions and more. Settle in as we guide you through it.

Should I email my resume?

Yes! It's absolutely fine to email your resume when you apply for a job. In fact, it's usually preferred to printed correspondence these days. Of course, the most important point is that you should follow the instructions on the job posting. If it requests a printed resume or a resume uploaded via an online portal, you should definitely apply in line with those instructions. However, if there are no specific instructions, an email application is advisable. Just make sure you're addressing it to the right person!

General rules for emailing your resume

Before we get into the specifics, let's refresh on some general guidelines for emailing your resume to a company. After all, first impressions count, so using proper email etiquette is important.

Use a professional email address. “ HotLips69@...” may have seemed cool and funny when you set up the account, but does it really convey that you're a credible professional? If necessary, set up a new email account to use for job applications – and remember to check it regularly for responses!

Add a clear subject line. Make the point of your email clear with a logical  subject line – you could include the job title of the vacancy you're applying for, for example, or refer to the fact that the email is a job application or resume.

Choose a professional greeting. Think “Dear [name],” or even just “[name],” rather than “Hiya” or “Greetings.” While email is less formal than a letter, you still need to keep the tone professional.

Be concise. Short,  snappy paragraphs are easier to read on a screen, and no one wants to trudge through pages of waffle to find the information they need. Respect the reader's time by keeping it simple.

Add a formal sign-off. A version of “thank you” and your name is sufficient – you may also want to add your professional title, a contact number, and a link to your portfolio if you have one.

Don't forget the attachments! Make sure that you've actually attached your resume (and your cover letter, if required). Ensure they have sensible file names, too: “Jay Miller – Resume” or “J Miller – Sales Executive Resume” is more professional and easier to retrieve than something like “JM 010224 v3” or simply “Resume.” Also, double-check the file type that you're sending – check out our article  Word vs PDF  if you're not sure.

What to say when emailing your resume – the detail

So now we've reviewed the basics of email etiquette, let's get down to business. You need to know what to say when emailing a resume. Well, the exact wording will vary depending on the situation, the role, and your personality, but you'll certainly need to include the following:

Why you're emailing

Your reader may have a ton of open vacancies and is likely to receive many resumes for each one. Make their life easier by clearly stating the role you're interested in applying for. If you have a reference number for the vacancy, you can include that too.

Your elevator pitch

Briefly explain who you are , what you do, and why you're the right person for the open role. This doesn't need to take up a lot of space or be very detailed – the key thing here is to be convincing enough for them to want to open your resume document to find out more. Include whatever information is most pertinent to the role – that could be your academic qualifications, your industry experience, awards and accolades, or particular skills. Refer to the job posting to find out what the company wants to see in a successful candidate and ensure the requirements are reflected in your email.

A call to action

Encourage the reader to open your resume, reach out with further questions, or schedule an interview. This one little line can show your enthusiasm for the role, emphasize your professionalism, and prompt your reader to take the next step in progressing your application.

What to say when emailing a resume – sample messages

Do you need a bit more inspiration to craft your message? Take a look at these sample emails and use them as a frame for your own resume email. Remember, the job advert is your cheat sheet when it comes to deciding what details to prioritize here.

What to say when cold emailing a resume

To: Katie French

From: Matthew Cole

Subject: Sales resume

I've long admired XYZ Inc. as a leading supplier of home tech solutions and have heard many positive reviews about your company as an employer. To that end, I am attaching my resume in the event that a sales vacancy may soon arise.

As you can see, I have enjoyed a successful 10-year career in technology sales and am a committed user and advocate of your products. This year, I am on track to exceed my sales target by 46%. I would bring an extensive network of industry contacts and a proven ability to motivate sales teams to surpass expectations.

If there are no suitable vacancies at the moment, please feel free to keep my resume on file for future reference. I look forward to hearing from you soon.

Matthew Cole

Sales Manager, Acme Products

What to say when emailing a resume in response to a job posting

Subject: Sales Executive vacancy (Ref: ABC123)

In response to your advertisement for a Sales Executive, I am attaching my resume. As you can see, I combine eight years of sales experience with a degree in Marketing and three awards for excellence in sales roles. 

The advertised role is particularly interesting to me, as it will allow me to leverage my expertise in technical sales, provide the opportunity for international growth, and establish trusted relationships with your clients to open new avenues for revenue and increased sales.

Please don't hesitate to reach out to me if you have any questions; I look forward to discussing my suitability further with you at an interview.Thank you for your consideration,

Sales Executive, Acme Products

What to say when emailing a resume to a recruiter

Subject: Healthcare Roles

Dear Katie,

I saw on JobBoard.com that you are recruiting for several healthcare roles, and would like to submit my resume for your consideration. I combine 10 years' experience as a Healthcare Assistant with numerous industry certifications and consistently receive positive patient feedback.

I look forward to hearing from you,

What to say when emailing a resume to follow up on a conversation

Subject: Finance Manager follow-up

Following our phone discussion earlier today, I would like to reiterate my interest in the Finance Manager position and attach my resume for your consideration.

As you can see, I am currently fulfilling the Finance Manager role at XYZ Company and am looking forward to developing my career within a global organization. I have a master's degree in Business Administration, as well as extensive experience in managing the finance function within a security business. I look forward to bringing my leadership skills to your team of finance experts.

Please reach out to me at 555-555-5555 when you have had a chance to review my attached resume.Regards,

Finance Manager, XYZ Company

What to say when emailing a resume following a referral

Subject: Events Manager vacancy

Dear Ms French,

Please find attached my resume. I have been referred to the Events Manager position by one of your colleagues, John Day, who I previously worked with at ABC Inc. Having delivered many successful events with John as my manager, I'm flattered that he has now asked me to apply for your open role. 

I've recently delivered a conference for 800 international delegates and a team building event for 5 national teams, both of which were very well received and were completed within challenging budgets. I am confident that I can bring a similar level of client satisfaction to DEF Inc. and look forward to discussing the position further with you.

Please don't hesitate to get in touch to schedule an interview at your convenience,

555-555-5555

Should you attach a cover letter when emailing a resume?

Now we've covered what to say when emailing a resume, it's time to consider the cover letter. As you can see, we recommend that the body of the email be kept short and concise. If you feel the need to include more detail, you can consider attaching a cover letter as well as a resume. There's no obligation to do this unless a letter is specifically requested as part of the application instructions, but it does give you the opportunity to expand on key points of interest.

Top tip: You may like to read our article on  how to write a cover letter to make sure you get this part of your application bang on!

How long does it take to hear back after emailing a resume?

Don't panic if you don't hear back immediately! While email is a speedy way to apply, recruiters and hiring managers receive many resumes for every open role and need time to sift through them, create shortlists, and schedule interviews. That said, certain recruiters have a reputation for ghosting unsuitable candidates, or your application may simply have been overlooked, so there's no harm in following up after a week or two if you haven't heard anything.  

What to write in a follow-up email

Subject: Communications Assistant vacancy (ref: 12345)

I emailed my resume to you last week in response to your advertisement for a Communications Assistant. I just wanted to check that you'd received it, and to reiterate that I remain very interested in the role.

If you didn't receive the resume or have further questions regarding my application, please do get in touch with me either via email or by phone at 555-555-5555.

Email with confidence

Now you know what to say when emailing your resume in any situation, you're ready to apply for your dream job! Use this checklist to make sure you've nailed it before you hit the send button:

Correct email address and personalized greeting

Appropriate subject line

Clarification of the role you're applying for

Elevator pitch

Call to action

Professional sign-off

Attachments attached

Final proofread

If you feel that your resume isn't quite ready to be unleashed upon the world, why not get an expert opinion? Our free resume review will explain which areas need further work before you submit your application.

Recommended reading:

How to Write the Perfect Goodbye Email to Co-Workers & Clients

The Networking Email That Works Every Time

How To Use AI To Prepare For A Job Interview

Related Articles:

Guide to Writing a Great Resume with No Work Experience

How To Write a Sick Leave Letter (with Template and Example)

Business Analyst Skills: Add to Improve Your Resume!

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