word presentation object

How to Embed a PowerPoint Slide in a Word Document

Did you know you can embed a PowerPoint slide in a Word document? How about inserting a link to a PowerPoint presentation into a Word document?

Microsoft Word and Microsoft PowerPoint work well together in various ways. Both of these apps are included with a Microsoft 365 subscription . One thing you can do while using both together is adding a presentation into a Word document as an object. Here’s how to embed a PowerPoint slide in a Word document and why it’s a useful tool.

Embed a PowerPoint Slide

There are two ways you can add PowerPoint content into a Word document. You can either paste content by pressing Ctrl + V or insert it as a linked or embedded object. With the latter, you can still with the object in the original app. In this case, after inserting a PowerPoint object into Word, you can double-click the slide to use PowerPoint.

As Microsoft explains :

If you insert the slide into the document as a PowerPoint object, Word runs PowerPoint when you double-click the slide, and you can use PowerPoint commands to work with the slide. When you insert an entire PowerPoint presentation as an object, the document displays only one slide. To display different slides, double-click the PowerPoint object, and then press Enter to run the slide show.

How to Insert a Linked Object or Embed a PowerPoint Slide

When it comes to PowerPoint and Word, you can link or embed one or more slides or embed the entire presentation. When you double-click the object, Word runs the PowerPoint slide show. However, you cannot edit the presentation within the document. And, the presentation object can be embedded only, not linked.

Note: The main difference between linked objects and embedded objects is where the data is stored and how you update the data after placing it in the Word file.

• Open your Word document  where you want to insert an object.
• Next, open the PowerPoint presentation that includes the slides you want to create a linked object or embedded object from.
• Select the entire presentation or the slides you want in PowerPoint.
• Choose  Ctrl+C on your keyboard to copy the slides.
• Click where you want to add your PowerPoint content over in your Word document.
• On the Home tab, in the Clipboard group, click the arrow under Paste , and then click Paste Special .
• In the As list, select Microsoft PowerPoint Presentation object or Microsoft PowerPoint Slide object .
• Select Paste to insert an embedded object, or select Paste link to insert a link to the object, and then click OK .

In this case, you’ve embedded an object. When an object is linked, information can be updated if the source file is modified. Linked data is stored in the source file. When you embed a PowerPoint object, information in the Word file doesn’t change if you modify the source PowerPoint file. Embedded objects become part of the Word file and, after they are inserted, they are no longer part of the source file.

Inserting a Link

As an alternative, you can insert a link to the object by following the directions below:

• Click where you want to insert a link to your PowerPoint content in your Word document.
• Choose the Insert tab , then click the arrow next to Object in the Text group.
• Select Object .
• In the box, choose the Create from File tab , then browse to the location of your presentation.
• Choose Link to File or  Display as icon , then click OK .

In this case, you’ve inserted a link to the entire PowerPoint presentation.

About Updates

Linked objects get updated automatically. Because of this, Word updates the linked information every time the Word file is open or any time the source PowerPoint file changes while the Word file is open. However, you can change the settings for individual linked objects so that the linked object is not updated or so that it is updated only when the reader of your document chooses to update it manually.

Additionally, you can prevent Word from updating links in all the documents that you open. You can do this as a security measure, thereby preventing updating documents with files that are perhaps from an untrusted source.

You can also permanently break the connection between a linked object and its source PowerPoint file . When the connection is broken, you can no longer edit the object in the document, and it becomes a picture of the PowerPoint content.

Manually Update Links

To manually update links in Word:

• Right-click the linked object, click Linked Slide Object or Linked Presentation Object and then click Links .
• Click the link that you want to update manually, and then under Update method for selected link , click Manual update .

Prevent Linked Objects From Being Updated

If you won’t want a linked object to get updated:

• Click the link that you want to prevent from being updated, and then under Update method for selected link , select the Locked check box.

There’s much you can do with PowerPoint and Word that you might have never considered. For example, did you know you can make a PowerPoint presentation read-only or that you can convert a Word document to a PowerPoint presentation? Also, don’t forget you can get all office apps as part of a suite of software with a Microsoft 365 subscription.

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How to Add PowerPoint Slides Into a Word Document

Insert PowerPoint slides as individual images

• Brock University

What to Know

• In Word, go to Insert > Add from Files and select the PowerPoint file. Choose Insert Slide for each slide you want to add.

Use the Picture Format menu to adjust each inserted slide.

When you want to use PowerPoint slides in a Microsoft Word document, use the Add from Files tool to import one or more slides from a PowerPoint presentation as images to the Word file. We show you how to do it using Microsoft Word for Microsoft 365, Word 2019, Word 2016, and Word for Mac.

How to Insert PowerPoint Slides Into a Word Document

Slides from an existing PowerPoint presentation can be inserted as an image into a blank document or an existing document.

Open an existing or blank Word document, then position the cursor where you want to insert the PowerPoint slide.

Go to the Insert tab and select Add from Files .

Select the PowerPoint file that contains the slides you want to add to the Word document.

If the file isn't listed, select Show More Files to browse the filesystem and choose a file.

In the Insert From File panel, find the slide you want to insert as an image and select Insert Slide to insert it into the document.

The slide appears as an image. It can only be edited with photo tools.

Considerations

In old versions of Microsoft Office , it sometimes made sense to export PowerPoint content into Word to mark it up with the speaker's notes and other information. However, PowerPoint has advanced such that these workarounds no longer prove as helpful.

PowerPoint presentations can be exported in different formats including PDF, several image formats, several movie formats, and a rich-text outliner format. Use these export formats as an alternative to a multi-step Word process.

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How to convert a Word document to a PowerPoint presentation

Whether you’re more comfortable working in PowerPoint or you’d like to present the content of your Word document in a different way, we’ve got you covered, There are a few different ways to convert a Word document to a PowerPoint presentation. If you have a Microsoft 365 account, you can use Word for the Web to make the conversion or you can do it directly with PowerPoint. There’s another option, too. Don’t want to convert your document to a presentation, but still need to use it as a reference? You can insert it as an object directly in a slide. If this all sounds super complicated, don’t worry. We’ll guide you each step of the way.

Convert a Word Document to a PowerPoint Presentation Using Word for the Web

First, open your web browser and log in to Office. Once logged in, open the document you want to convert in Word for the Web, and click the “File” tab in the top-left corner of the window.

IDG / Marshall Gunnell

Click “Export” in the left-hand pane and select “Export to PowerPoint Presentation (Preview).”

The Export to Presentation window will appear. Here, select the design theme you’d like to use and click “Export.”

Word for the Web will then begin preparing your new presentation. Once ready, click “Open Presentation.”

Your presentation will open in PowerPoint for the Web. If you need a local copy, you can always download it by going to File > Save as > Download a Copy.

Convert a Word Document to a PowerPoint Presentation Using PowerPoint

You can convert your Word document to a PowerPoint presentation using PowerPoint itself, but you’ll need to make sure your Word document is properly formatted for the conversion first. For content that you want to use as a slide title, make sure you give it the Heading 1 style. For content you want to use as text in the slide, give it the Heading 2 style.

Once you’re ready, open PowerPoint and make sure you’re in the “Home” tab. Next, select “New Slide” in the ribbon and then “Slides from Outline” from the bottom of the menu that appears.

From here, locate the Word document you want to use, select it, and click “Insert.”

PowerPoint will then do its thing. While this way isn’t as good as using Word for the Web, it’ll still get the job done.

Insert Your Word Document as an Object in Your Presentation

If you’re not interested in converting your Word document to a PowerPoint presentation, you can insert it as an object for quick access.

Before we proceed, it’s important you understand the difference between the two types of objects you can insert your document as: Linked or Embedded.

The main difference between the two is where the data is stored. If you embed the object in your presentation, the data from that object is stored in the presentation. This is good if you’re worried about the location of the word document changing (which can break a linked object), but it will increase your file size. A linked object only inserts a link to the source file. In other words, the data from the object isn’t stored in the presentation—it simply links to it. This will keep your file size down, but that link may break if the source file is moved to a different location.

To insert your Word document as an object in your presentation, open your presentation and navigate to the slide you would like to add the object to. From there, click the “Insert” tab and select “Object.”

The Insert Object window will appear. Select “Create from File and click “Browse.”

Locate and select the document you would like to insert. Once inserted, you have two choices. You can either display the entire Word document in the PowerPoint slide or simply display the document icon. If you choose the latter, the document will open in Word when selected.

Click “OK” to insert the object. That’s all there is to it!

Author: Marshall Gunnell

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Embed new and existing objects into Word documents

Here’s a question from Dorothy:

I am working on an extensive document that contains real estate information. One if the things i would like to do is to embed a couple of slides of an existing PowerPoint presentation into a document. I know that i am able to copy specific slides and just go ahead and paste them into the presentation. That’s helpful, but for some reason once i paste the slides, it comes up a bit blurred. i guess my questions is whether there a chance to embed objects into Word documents in a different fashion.

Thanks Dorothy for the question. It’s absolutely possible. It’s possible to insert pretty much any file into existing Word documents: Excel spreadsheets , images, PDF files, other word documents and obviously as you asked, also PowerPoint presentations. You can also insert specific Microsoft Office objects such as charts, slides etc’. You can also add Word documents to Excel or any other Office application.

Back to your question, let’s explain how to insert any file to Word using the PowerPoint example you have provided.

Let’s get started with a quick answer here.

Insert Objects into Word Documents

Please proceed as following:

• Open your Word document (via File Explorer, or using the File>>Open command in Word) or create a new Word document.
• Go to the specific place in your document into which you would like to embed your presentation (same goes for any spreadsheets, documents, PDF files etc’).
•  In your Word Ribbon, go ahead and navigate to the Insert tab.
• In the right hand side of the Insert tab, hit the Object button.
• The Object dialog will open up.
• User the Create New tab to create a new presentation object or slidea and insert it to the document.
• Alternatively, user the Create From file tab in order to pick an existing  presentation to embed.

Add new objects to Word

• In the Object Dialog, stay in the Create New tab and pick the type of file to create. In your case a Powerpoint presentation.
• Go ahead and author the slides content.
• Once done, just go ahead and close PowerPoint.

Insert existing Objects to Word

• In the Object Dialog, navigate to the Create From file tab.
• Now go ahead and hit the Browse button button to pick an existing presentation from the file system, onedrive, Dropbox etc’.
• Check the Link to File box if you want your Word object updated everytime that you modify your linked file contents.

You are all set 😉

Home Blog PowerPoint Tutorials How to Insert a Word Document into PowerPoint

How to Insert a Word Document into PowerPoint

Many people require making presentations to summarize lengthy documents. In such a case, copying text to create slides can be quite laborious. To save time, one can insert a Word document into PowerPoint to make generating new presentations easier or share a file within a presentation deck with a user.

There are three different ways by which you can insert a Word doc in PowerPoint. It can be exported as a presentation, the outline for the file can be imported to build upon the basic structure of the document, or the entire document can be inserted as an object.

Export Word to PowerPoint

To export a Microsoft Word document as a presentation deck, you will require opening it in Word for the web, a.k.a. Word Online. To export a document, open it in Word for the web, and go to File > Export > Export to PowerPoint Presentation .

In the next step, select a theme for the exported document, or you can open it as a blank presentation.

The file’s content will be summarized in the form of PowerPoint slides and exported to the selected theme.

Once the document is ready, click Open Presentation to launch your Word document as a PowerPoint slide deck.

To further design your slides, you can use PowerPoint Designer for suggestions, including themes and images that might suit your presentation.

Below is an example of a Word document exported to PowerPoint as a presentation deck.

Import Outline from a Word Document

Sometimes, it’s not the several pages of text but the outline needed to start creating a presentation . To import the outline from a Word file, you will require the headings to be present hierarchically (e.g., H1, H2, and H3).  

To import the outline, go to the Home tab and select New Slide > Slides from Outline .

Select the document you wish to use for importing the outline and click Insert .

This will import the document headings as an outline in PowerPoint.

Insert Word Document as an Object

When sharing a presentation via email, inserting documents as objects can enable the end user to open them instantly.  To do this, go to Insert > Object .

In the dialog box that opens up, go to Create from File , browse and select your document. You can either insert the document as a link or as an icon in the presentation slide.

Word File as a link in PowerPoint

The below image shows a Word document inserted in PowerPoint as a link. In this case, a thumbnail image is automatically generated.

Word File as an Icon in PowerPoint

The below image shows a Word document inserted in PowerPoint as an icon.

Regardless of whether you insert a Word document as a link or icon, once the link or Word icon is clicked, the document will open up.

Third-Party Conversion Tools

Word to powerpoint converters.

You can use online converters that can directly convert Word to PPT, such as Convertio, Online2PDF, Online-Convert, etc.

Using Adobe Acrobat to Convert Word to PPT

You can also use third-party conversion tools to convert Word documents to PowerPoint. Many tools, such as Adobe Acrobat or Wondershare PDFelement, require converting the document to PDF from Word before converting it to PowerPoint.

Inserting a Word document into PowerPoint can save time when creating presentations, especially for summarizing lengthy documents. It lets you easily share detailed information within a presentation deck and maintain the document’s structure and content.

Yes, you must use Word Online (Word for the web) to export a document directly to PowerPoint.

Inserting a Word document as a link or an icon allows users to quickly access the full document by clicking on the link or icon. This method is useful for sharing detailed documents within a presentation without cluttering the slides.

Yes, if you insert the Word document as an object, you can double-click the link or icon to open and edit the document. Changes made will be reflected when the document is reopened from PowerPoint.

When inserting a Word document into PowerPoint, consider the format and structure of the document. Ensure that headings and sections are clearly defined to smooth the import process. Additionally, be mindful of the file size and content layout to maintain readability and performance.

To ensure formatting is preserved: – Use consistent styles and headings in your Word document. – Choose appropriate export or conversion options that retain the document’s structure. – Review and adjust the PowerPoint slides after importing to ensure the layout meets your needs.

Yes, after importing a Word document into PowerPoint, you can customize its appearance using PowerPoint’s design tools. You can apply themes, adjust layouts, and use PowerPoint Designer for additional design suggestions.

Word documents often contain information that is required to create presentations. Whether you wish to create a version of the document as a PowerPoint presentation, generate an outline from it, or simply insert it in a slide, the steps mentioned above can help you insert Word into PowerPoint to match your needs. If you don’t have Word installed on your computer or a Microsoft account to use the online version of Word, you can use third-party conversion tools to convert Word to PowerPoint.

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The Best Way To Insert Your PowerPoint Graphics Into Word

by Brother Shawn | Knowledge Base , PowerPoint Graphics Questions | 0 comments

Follow these instructions to embed a graphic into your Word document. These steps guarantee that your graphic’s fonts are the correct size and give you the option of making your graphic editable in Word.

• Determine the width of your graphics for Word. For example, one inch margins = 6.5” wide graphics if they are to be the full width of the page text. If your graphics are to be less than the full width of the page text, you can choose any width you need.
• On your graphic select all of the graphic elements you want to use and Group them.
• “Cut” your graphic (click CTRL+X). Note: you want to copy and delete (also called “cut”) your graphic because when you change the Page Size your graphic scales proportionally. That could distort your graphic and change font size.
• Open both your Word document and your PowerPoint graphic.
• Switch to PowerPoint, and copy (Press CTRL+C.) the slide with the graphic that you want. Note: Select your slide in Slide Sorter view.
• Switch to your Word document, and then click where you want your graphic to appear.
• On the Home tab, in the Clipboard group, click the arrow under Paste, and then click Paste Special.
• In the As list, select Microsoft Office PowerPoint object. You have many other options and each has advantages and disadvantages. Try each of the following Paste methods to see what works best for you: • You can click Paste to insert an embedded object, or click Paste link to insert a link to the object. • You can insert a graphic by selecting your graphic (not your whole slide) and Paste Special into Word but the file will not be editable. • You can save your PowerPoint graphic as a jpg, tiff, gif, png and choose “Insert/Picture/From File…” Navigate to your graphic and choose it for inclusion in your Word document.

TaDaa! You are done. Now your graphic is in Word in the format that works best for you.

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Microsoft Office vs. Google Docs, Sheets, Slides: Which Is Best?

Your internet provider might have got hacked, what network does google fi use, quick links, inserting images from your computer, inserting images from the web, inserting charts, taking and inserting screenshots, inserting shapes, inserting icons, inserting 3d models, inserting smartart.

Whether you’re using Microsoft Word, Excel, or PowerPoint, adding images and other objects adds visual appeal to your document, spreadsheet, or presentation. Here's how to do it.

Office applications allow you to insert images stored on your computer’s hard drive. To do so, place the cursor in the location that you would like the image to appear and select the “Pictures” option, found in the “Insert” tab.

In Word or Excel, this option can be found in the “Illustrations” group.

In PowerPoint, it’s found in the “Images” group.

File Explorer will open. Navigate to the location of the image file, select it, then select “Insert.”

The image will now be inserted.

Related: How to Position Images and Other Objects in Microsoft Word

If you don’t have the image you want to insert stored locally on your computer, you can pull one from the web directly from the Office app. To get started, in Word and Excel, click on the "Insert" tab, locate the “Illustrations” group, and select “Online Pictures."

In PowerPoint, go to the "Images" group within the "Insert" tab. From there, select "Online pictures."

Bing’s Image Search will appear in a separate window. Input the search terms in the search bar and select the image that you want to insert. Once selected, click “Insert."

You can also select and insert multiple images at once using this method.

Related: How to Automatically Size Pictures in PowerPoint

Charts are a good resource for displaying trends in data over a set period. If charts are what you’re looking for, you can find the option in the “Illustrations” group of the “Insert” tab in Word and PowerPoint.

Selecting the “Chart” option will open the “Insert Chart” dialogue box. Select a category on the left-hand side, click the chart you want to use, then choose “OK."

The chart will be inserted.

Related: How to Create a Flowchart in Word

With one of the major purposes of Excel being to display data trends, Microsoft gave it a dedicated “Charts” section---along with a “Tours” and “Sparklines” section---for quicker access to the selection of charts available in Office.

Office has a built-in snipping tool that allows you to take screenshots and place them directly in your document. This option can be found in the “Illustrations” group on Word and Excel of the “Insert” tab.

In PowerPoint, you’ll find the option in the “Images” group.

Once you select the “Screenshot” option, a drop-down menu will appear. It will display a snapshot of any window you currently have open on your computer. If you wish to insert one of those, simply clicking it will do the trick. If you want to take a screenshot of a specific portion of the screen, you can select “Screen Clipping."

Once selected, all you need to do to capture part of your screen is click, drag, and release. The portion you captured will automatically appear in your document.

Related: How to Use the Snipping Tool in Windows to Take Screenshots

Sometimes a simple shape is all you need to illustrate a point. If a shape is what you’re looking for, select “Shapes" found in the “Insert” tab’s “Illustrations” group on Word, Excel, and PowerPoint.

A drop-down menu will appear, showing a library of shapes. Select the one you wish to insert.

If you want to tweak a shape a little, you can do so by using its edit points. Alternatively, you can draw and edit your own shape if you can’t find the shape you’re looking for.

You can also help illustrate your point by using symbols and icons. By selecting “Icons” in the “Illustrations” group of the “Insert” tab on Word, Excel, and PowerPoint, you’ll find a generous selection of icons to choose from.

In the new window that appears, you can browse through the selection of icons provided by Microsoft. Once you find the one you’re looking for, select “Insert."

The icon will now appear in your Office app.

Office offers a selection of 3D models, providing a unique resource for users wanting to rotate an object to see it from all angles. This option can be found in the “Illustrations” group of the “Insert” tab.

Selecting “3D Models” will open a new window. Here, navigate through the different models available and choose the one you wish to use. Once selected, click “Insert."

The 3D model will now be inserted. To rotate the model, click and drag from the middle of the image.

Related: How to Add Alternative Text to an Object in PowerPoint

SmartArt provides a collection of diagrams, lists, charts, and so on. To insert a SmartArt graphic, select “SmartArt," found in the “Illustrations” group of the “Insert” tab in Word, Excel, and PowerPoint.

The “Choose a SmartArt Graphic” dialogue box will appear. Select a category from the list on the left-hand side. Next, choose your graphic, then select “OK."

Your SmartArt will now be inserted.

Related: How to Build a PowerPoint Organizational Chart With Excel Data

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How to Insert Word Documents into PowerPoint Quickly and Easily (+Video)

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Most Microsoft Office apps play nicely together. Word and PowerPoint are no exception! You can quickly insert Word document into PowerPoint slides. It’s a great way to insert files in PPT for your presentation audience to review.

In this tutorial, you’ll learn how to insert a document into PowerPoint. We’ll take a Microsoft Word file and add it to a PowerPoint presentation. It’s a great example of how Microsoft Office apps work well together, to help you work more efficiently.

We also have a helpful complement to this tutorial. Download our FREE eBook:  The Complete Guide to Making Great Presentations .  Grab it now before you read on.

How to Insert Word Documents Into PowerPoint Quickly (Quickstart Video)

In this tutorial we use the Simphony template . You can find more great PPT presentation templates on Envato Elements in our Ultimate Guide to the Best Microsoft PowerPoint Templates .

To learn more, read the tutorial below.

Jump to content in this section:

• Find the Insert > Object Menu
• Insert Word Document Into PowerPoint
• Place on Your Slide

How to Insert a Word Doc in PPT

Ready to learn how to insert a Word doc in PowerPoint? We've got you covered with a written set of instructions.

Let’s work through how to insert document in PowerPoint presentations from Microsoft Word. It’s an easy process that you’ll find yourself using often. Learning how to insert document in PowerPoint files helps you add more content.

For this quick tutorial, we’ll work with the beautiful Simphony Presentation Template  from Envato Elements. It’s a stunning design that you can use to learn how to insert a file into PPT from Microsoft Word.

1. Find the Insert > Object Menu

Ready to learn how to insert a document in PowerPoint with ease? It’s time to get started! With the Simphony template open, navigate to a slide where you want to insert files in PPT. This template is compatible with our insert files in PPT steps.

Once you’re there, find PowerPoint’s ribbon. The ribbon is the series of menu bars across the top of the screen. You’ll see these labeled Home, Insert, Draw, Design , and more. In this case, find Insert and click on it. 

The Insert tab opens, with an array of options displayed. They’re grouped into several distinct categories. Among these is the Text group. Find it, then choose Object . 

2. Insert Word Document Into PowerPoint

When you click the Object button, you’ll see the menu that lets you insert file into PPT. It’s the Insert Object menu, and with it you can see how to insert a file into PPT. 

On the left, locate the Create from file bubble. Click it. This feature lets you navigate to a file that you've got stored on your computer. Then, use it to watch how to insert a Word doc in PowerPoint.

Now, click Browse . A file explorer window opens. On it, browse to a Word document that you've got stored on your computer. When you find it, click to select it. Then, choose OK .   This is the key step as you learn how insert a Word doc in PowerPoint.

3. Place on Your Slide

You’re ready to insert file into PPT from your Word document! It’s a good idea to show the document’s icon right on the slide. This way, your audience knows that you've got a file ready to share. 

To do this, click the Display as icon check box on the Insert Object menu. If you don’t check this, you’ll see the contents of your Word document appear right on the slide.

This can be a useful option, but it’s often better to show an icon rather than the full file. Finally, click OK.

That’s it! You’ve just learned how to insert a Word document into PowerPoint. You’ll see a small Word thumbnail appear on your slide. Click and drag to move it around the slide. Pick a convenient spot, and you’re all set! Readers of your slides can now click and explore the document that you’ve attached.

Learn More About Microsoft PowerPoint with Envato Tuts+

You just learned how to insert a Word doc in PowerPoint. It's a crucial skill to bring together the best of two files. When you insert files in PPT, your viewer can jump between documents easily.

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Use the Selection pane to manage objects in documents

You can use the Selection pane to manage objects in your document: re-order them, show or hide them, and group or ungroup them.

Tip:  In Word, you may want to set the location of objects within a paragraph. When you move a paragraph, the corresponding anchored image(s) move with the paragraph. 

Access the Selection pane 

On the Home tab, choose one of the following in the Editing group.

The Selection pane displays the name of each inserted object with the numbered order each was inserted. For objects that overlap, the display shows the top object as the top in the list. 

Note:  In Word, inline objects are listed in the Selection Pane, but you can't reorder them, hide them, or multi-select them.

Note:  After you select an item in the Selection pane, you can select the item again to change the name of the item. 

Move objects forward or backward

You can change the list's order of overlapping objects by moving objects forward or backward.

Select one or more items in the Selection pane list. Use Ctrl + Click to multi-select.

Drag the selected object name up or down in the list. You can also use the  Bring Forward  or Send Backward . buttons in the Selection pane.

Note:  For an object that's in a group, you can only move it within the group.  

Group or ungroup objects

Use Ctrl + Click to select the items you want to group.

Note:  After grouping the objects, you can format them or move or them on the canvas as a single entity. For more information, see Group or ungroup shapes, pictures, or other objects .

Tip:  To add an object or objects outside a group, you need to select the group and then select the additional object(s).

Hide or unhide objects

When you hide an object, the object remains in the file, but makes it is not visible on the document. 

Important:  This feature should be used with caution, because it can be easy to entirely forget about a hidden object.

Select an item in the list of object in the Selection pane.

Tip:  To see an object that's under another object, you can hide the object on top temporarily, make the changes you want, and then show the object on top again.

Keyboard shortcuts

Once you've inserted shapes, text boxes, SmartArt graphics, images, or other objects, you can open the Selection pane to manage them all.

 Move objects forward or backward

Select one of the objects you want to manage.

On the  Shape   Format  tab, select  Selection Pane .

Note:  The Selection pane displays the name of each inserted object with the numbered order each was inserted. For objects that overlap, the display shows the top object as the top in the list. 

Select an object in the list.

Drag an object up to move it forward or down to move it backward.

Hide or unhide objects 

​​​​​​When you hide an object, the object remains in the file, but makes it is not visible on the document. 

​​Group or ungroup objects

Select ⌘ + click to choose multiple objects.

In PowerPoint for the web you can use the Selection pane to show or hide items on the slide or to reorder them.

Select one or more shapes.

Objects are listed in the pane in visual stacking order—top-to-bottom. The most recently inserted object is at the top of the list.

Change the order of the objects

Select one or more items in the list. Use Ctrl + Click to select multiple items.

Drag the selected item up or down or select the Bring Forward  or Send Backward  arrows.

Note:  If an object is in a group, you can only reorder it within the group.

Show or hide Objects

To hide or show an individual object on your slide

Select an item in the list of object in the Selection Pane .

To edit an object that's under another object, hide the object on top temporarily, make the changes you want, and then show the object on top again.

Group objects

After grouping the objects, you can format them or move or them on the canvas as a single entity. For more information, see Group or ungroup shapes, pictures, or other objects .

Note:  You can select multiple objects within a group, but you can't select objects within groups together with objects not in groups.

Double-click an item to rename it. In PowerPoint for Microsoft 365, this ability comes in handy for using the Morph transition. See  Morph transition: Tips and tricks  for details.

By default, the most recently inserted object is at the top of the list in the  Selection Pane , and the first object inserted is at the bottom of the list.

You can use these keyboard shortcuts in the Selection pane:

  Insert pictures

PowerPoint: Check reading order

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Home » Tech Tips » Apps » How to Change Embedded File Name in Word, Excel and Office Documents?

How to Change Embedded File Name in Word, Excel and Office Documents?

When you embed an object in Office documents, the original file name and the default icon will be selected automatically. Here is a step by step process, if you are looking for changing the embedded file name in any office documents like Word, Excel or PowerPoint. We explained the process with Microsoft Word and the same can be applied to other Office products.

Related: How to insert Excel table in Word?

Scenarios for Changing Embedded File Name

There are two scenarios where you may be interested in changing the embedded object name:

• When embedding a new file
• Changing the name of already embedded file

1. Changing Object Name During Insertion

• Go to “Insert” menu and click on the “Object” button to embed a file in your document.

• You will see a popup showing two tabs – Create New and Create from File.
• Choose “Create from File” option and locate the file using “Browse” button.
• Here, we inserted a file name “Chapte 1.docx”.
• Click on the “Change Icon” button.

• A new popup window will open.
• Change the Icon to be displayed in the embedded document.
• Enter the new file name in the input text box for Caption.

Here is an example of how the files will be displayed in your document.

• Original file with name “Chapter 1.docx”
• Changed file name as “Test File.docx”

You can also remove the extension of the file if you want and the embedded file will open with the default program available in that computer.

2. Changing Name of Already Embedded Object

• When you want to change an already embedded object, just right click on the object and select “Document Object” and click on “Convert…” option.

• Click on “Change Icon” in the pop-up window and then enter new file name in “Caption” text box.

• Click “OK” to close the pop-up windows and you can see the file name is changed with the new name.

Related: How to remove objects from images in Windows 10?

Embedding File in Mac Word

Unlike Windows version, embedding files in Mac Office version works differently.

• Go to “Insert” tab and click on “Object” icon.
• Select your document type from “Object type” box (for example – Microsoft Word Document).
• Check “Display as Icon” box and click on the “From File…” button.
• Choose the file to embed from your Mac.
• As you can see in the below screenshot , Word will embed the file with the its filename.

If you want to change the embedded file name, delete the embedded file first and re-embed the file by changing its filename. The right click context menu will not have any option in Mac Office version to edit the filename. You can insert a caption, which will not have any influence on the name of embedded file.

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29 Comments

Leave your reply..

This problem still exists TODAY in the latest version of Excel. In my case I have not linked to a file, just embedded a Word document into Excel.

If I want to embed an excel file with Excel, I do the following to name it what I want to, without having it re-name it for me

On excel tab, 1. Insert Word file, but not as icon. You will have a square area that is Word within excel 2. In the embedded Word, I will now embed an excel file. That way, excel will not change the name back after saving.

Hi Daryl – I am typically embedding a PDF or a JPEG. Whenever I embed, I have to change the file name to delete the Path location that always shows up in front of the file name. Is there a way to permanently make it so that the Path location doesn’t show up? It would save me a lot of time if I didn’t have to go in and constantly delete the Path. Thank you.

Mary – try this it works for me…

Insert Object –> Create from File –> Browse for the file –> selct the required file —–> then delete the path location from the ‘File Name:’ filed –> tick Display as icon.

Excel remembers the path for embedment of the file and only shows the file name you entered in the excel spread sheet :)

Thanks for posting. It does not work in all cases. First in all cases it will show generic packager icon when you remove the file name. This will prevent you to understand the type of embedded file whether it is PDF or docx. Second, for PNG images it still shows the file path without the name and convert the object into a Packager Shell Object. You need to follow a lengthy process for assigning correct display icon.

I’m not sure if its something we are doing when embedding objects in a MS Word file but we are curious why one is Acrobat Document Object and another might be Packager Shell Object. Or does it matter? Kind regards, Paula

@ Paula Marshall – Though you are not doing anything, that’s the way Office applications work. The icons and the properties are changing based on the inserted object type.

Thank you so much for this. i am looking for a solution for this to be excel’s default though. My previous laptop did this, but my new one brings up the path name as the object name every time and i have to delete the path with every object

Thanks for the answer, but I think it only applies in a PC environment — Apple devices need not apply.

I have a Word 2016 doc with lots of embedded Word, excel, powerpoint and pdf’s embedded. I’m able to open all of them with my PC, no problem, but my colleagues with Mac’s can’t open them at all.

While I can appreciate the workarounds, it doesn’t help me from a business perspective when I want to send a doc to dozens of people. How am I to know what OS they are using? And even if I did, the procedure to is too complicated — even if it did work in an Apple environment.

I wanted to point this out because you’re answer sounds universal when (apparently — I’m still doing the research) it does not apply to people with Apple products.

I have recently updated to Office 365, The Document convert option is not coming when i right click on the embedded object, can you please help me out.

Thank you. it worked for me.

Thanks a lot. This really helped

this worked. Thank you!

This works for me, Thanks !!

NOT possible in Excel 2013. YOu can change caption, but once you save, reverts back. I guess they to take one of Bill Gates mansions away.

How to do exactly the same in Mac ppt 2016? It doesn’t work :(

Is there a way, that we do not see Full File-path in the Caption by default (for the embedded object, under Change Icon)?

I have to embed about 15-20 documents every day, and have to remove file path from the Caption. I want it to show only the Filename instead. Can that be changed somewhere?

At least on Word 2016, it does not show the full file path. It automatically takes the file name and shows.

I have this issue too! In Excel I only want the default to be the filename not the entire path! Is there a way to permanently fix this?

i would love to know if you have found a permanent solution for this? i also insert many objects every time and do not want to delete the path every time

I successfully change the file name, but when I save the file (the larger file that this smaller file is embedded within) it flips back to say just “document” every time. (that isn’t even what I changed it from, it had a descriptive file name originally, I just tweaked it). Can you help?

Hope you are trying with the file on your local computer and not on the network. Sometimes the name can’t be changed when you are editing documents on the SharePoint or any other online network portal.

How can I change the name or location of the embedded object if I cannot open the Word file because it keeps hanging on trying to find the old location?

Refer the second section of changing the name of already embedded file if that helps. Click on the “Browse” to link new file in “Change Icon” popup.

I have been looking everywhere for this.

Also, the easily readable and understandable style is great.

Keep up the good work.

That’s easy enough to do when you first insert the object. How do you go about changing the name of an object which has already been embedded in a file you receive from someone else, for instance?

It is possible to do it. The article is updated with the details of changing the file name of an already embedded object as well.

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How to Insert Word Doc into PowerPoint: A Step-by-Step Guide

Inserting a Word document into a PowerPoint presentation can be a real game-changer. It can make your presentation more dynamic and informative. Plus, it’s a piece of cake! All you need to do is follow a few simple steps and voila, your Word doc will be part of your PowerPoint masterpiece.

Step by Step Tutorial: Inserting a Word Doc into PowerPoint

Before we dive into the steps, let’s talk about what we’re aiming to achieve here. By following these instructions, you’ll be able to seamlessly integrate the contents of a Word document into your PowerPoint presentation, either as an object that can be clicked on or as text that can be directly edited within PowerPoint.

Step 1: Open your PowerPoint Presentation

Open the PowerPoint presentation where you want to insert the Word document.

This step is pretty self-explanatory. Just fire up PowerPoint and open the presentation you’re working on. You’ll need to have this open so you can easily insert the Word doc.

Step 2: Go to the Insert Tab

Click on the "Insert" tab in the PowerPoint ribbon.

The "Insert" tab is where all the magic happens. This is where you can add all kinds of content to your slides, including your Word document.

Step 3: Click on ‘Object’

In the "Text" group, click on "Object."

When you click on "Object," a dialog box will pop up. This is where you’ll be able to select the Word document you want to insert.

Step 4: Select ‘Create from File’

In the dialog box, select the "Create from File" tab.

This option allows you to insert your Word document as either an icon that can be clicked on to open the full document or as text that will be embedded directly into the PowerPoint slide.

Step 5: Browse and Select the Word Document

Click on "Browse" and find the Word document on your computer. Select it and click "OK."

Make sure you know where your Word document is saved on your computer. Once you find it, select it, and it will be ready to insert into your PowerPoint slide.

Step 6: Choose How to Insert the Document

You can either insert the document as an icon or as text. If you want it to be clickable, check the "Display as icon" box. Otherwise, leave it unchecked.

If you choose to insert it as an icon, your audience can click on the icon during the presentation to open the full Word document. If you leave the box unchecked, the content of the Word document will appear directly on the slide.

Step 7: Click ‘OK’ to Insert

Once you’ve made your selection, click "OK." Your Word document will now be inserted into the selected slide.

And just like that, you’re done! Your Word document is now part of your PowerPoint presentation.

After completing these steps, the Word document will be embedded in your PowerPoint slide. If you inserted it as an icon, you could double-click it to open the full document. If you inserted it as text, you could edit it directly in PowerPoint just like any other text box.

Tips for Inserting a Word Doc into PowerPoint

• Make sure the Word document is finalized before inserting it into PowerPoint to avoid having to update the content in two places.
• Consider the layout of your PowerPoint slide and how the Word document will fit into it. You may need to adjust the size and position of the inserted object or text.
• If you’re inserting the document as text, use PowerPoint’s formatting tools to ensure it matches the style of your presentation.
• Keep in mind that if the Word document is long, inserting it as text could make your slide crowded and difficult to read. It might be better to insert it as an icon in this case.
• Remember that you can also insert specific parts of a Word document by copying and pasting the desired text directly into a PowerPoint text box.

Frequently Asked Questions

Can i edit the word document after inserting it into powerpoint.

Yes, if you insert the Word document as text, you can edit it directly within PowerPoint. If you insert it as an icon, you can double-click the icon to open the document and make edits in Word.

Will the formatting from Word carry over to PowerPoint?

If you insert the document as text, most formatting will carry over. However, you may need to make some adjustments to ensure it aligns with your presentation’s design.

Can I insert multiple Word documents into one PowerPoint slide?

Yes, you can insert multiple Word documents into a single slide, either as icons or text. However, be mindful of the slide’s readability and layout.

Can I link the Word document instead of embedding it?

Yes, you can create a hyperlink in PowerPoint that opens the Word document when clicked. Go to the "Insert" tab, click on "Hyperlink," and select the document you want to link.

What happens if I update the Word document after inserting it into PowerPoint?

If you inserted the document as an icon, you would need to re-insert it to update the content in PowerPoint. If inserted as text, you would need to manually update the text in PowerPoint.

• Open your PowerPoint presentation.
• Click on the "Insert" tab.
• Click on "Object."
• Select "Create from File."
• Browse and select the Word document.
• Choose how to insert the document.
• Click ‘OK’ to insert.

Inserting a Word doc into PowerPoint can really elevate your presentation by providing additional information or resources. Whether you’re a student, a professional, or just someone looking to make a killer presentation, mastering this skill can come in handy. It’s all about enhancing the audience’s experience and making your presentation as informative and engaging as possible. So, the next time you’re prepping for a big presentation, remember you have the power to spice things up by integrating those Word docs seamlessly. Happy presenting!

Matt Jacobs has been working as an IT consultant for small businesses since receiving his Master’s degree in 2003. While he still does some consulting work, his primary focus now is on creating technology support content for SupportYourTech.com.

His work can be found on many websites and focuses on topics such as Microsoft Office, Apple devices, Android devices, Photoshop, and more.

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Full Transcript of Kamala Harris’s Democratic Convention Speech

The vice president’s remarks lasted roughly 35 minutes on the final night of the convention in Chicago.

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By The New York Times

• Aug. 23, 2024

This is a transcript of Vice President Kamala Harris’s speech on Thursday night in which she formally accepted the Democratic Party’s nomination for the presidency.

OK, let’s get to business. Let’s get to business. All right.

So, let me start by thanking my most incredible husband, Doug. For being an incredible partner to me, an incredible father to Cole and Ella, and happy anniversary, Dougie. I love you so very much.

To our president, Joe Biden. When I think about the path that we have traveled together, Joe, I am filled with gratitude. Your record is extraordinary, as history will show, and your character is inspiring. And Doug and I love you and Jill, and are forever thankful to you both.

And to Coach Tim Walz. You are going to be an incredible vice president. And to the delegates and everyone who has put your faith in our campaign, your support is humbling.

So, America, the path that led me here in recent weeks was, no doubt, unexpected. But I’m no stranger to unlikely journeys. So, my mother, our mother, Shyamala Harris, had one of her own. And I miss her every day, and especially right now. And I know she’s looking down smiling. I know that.

So, my mother was 19 when she crossed the world alone, traveling from India to California with an unshakable dream to be the scientist who would cure breast cancer.

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