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Job Application Letter

Job Application Letter Examples

A Job Application Letter is a critical tool for making a positive first impression on potential employers. It’s your chance to showcase your skills and enthusiasm for the position. This guide, complete with letter examples , will walk you through the process of creating a compelling application letter. You’ll learn how to highlight your experiences effectively, tailor your letter to specific jobs, and stand out from other applicants. With these tips and examples, crafting a job application letter that grabs attention becomes an achievable goal.

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Download Job Application Letter Bundle

Before you can be considered for a recruitment interview, there are several materials that you need to hand to the employer. One of these is the job application letter. This document accompanies your resume in terms of giving information about your qualifications and other deliverable. We have come up with a list of downloadable job application letters that you can use as guides and references. Browse through them so you can come up with a well-structured, impressive and efficient job application letter.

job application letter

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Job Application Letter for Company

job application letter for company

Job Application Letter for Teacher

job application letter for teacher

Size: 19 KB

Formal Job Application Letter Template

formal job application letter template

  • Google Docs

Size: 59 KB

Job Application Letter for Undergraduate Student Template

job application letter for undergraduate student template

  • Apple Pages

Size: 38 KB

Marketing Assistance Job Application Letter Template

marketing assistance job application letter template

Size: 51 KB

Job Application Letter For Junior Accountant Template

job application letter for junior accountant template

Size: 48 KB

Job Application Letter for Employment Template

job application letter for employment template

Size: 62 KB

Fresher Job Application Letter Template

fresher job application letter template

Size: 40 KB

Email Job Application Letter Template

email job application letter template

Job Application Letter for Junior Doctor Template

job application letter for junior doctor template

Free Job Application Letter For Accountant Assistant Template

free job application letter for accountant assistant template

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Job Application Letter Template For Software Engineer

job application letter template for software engineer

Job Application Letter Template For Assistant

job application letter template for assistant

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Job Application Letter Template For Accountant

job application letter template for accountant

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Job Application Letter For Receptionist Template

job application letter for receptionist template

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Job Application Letter For Receptionist Position Template

job application letter for receptionist position template

Size: 66 KB

Job Application Letter for Executive Assistant Template

job application letter for executive assistant template

Job Application Letter for Executive Template

job application letter for executive template

Size: 58 KB

Job Application Letter for Executive Secretary Template

job application letter for executive secretary template

Job Application Letter For Graphic Designer Template

job application letter for graphic designer template

Job Application Letter for Assistant Professor Template

job application letter for assistant professor template

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Doctor Job Application Letter Template

doctor job application letter template

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Clerk Job Application Letter Template

clerk job application letter template

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Free Job Application Letter for Assistant Engineer Template

free job application letter for assistant engineer template

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Free Job Application Letter for Assistant Manager Template

free job application letter for assistant manager template

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Free Job Application Letter For Engineer Template

free job application letter for engineer template

Free Job Application Letter to Marketing Manager Template

free job application letter to marketing manager template

Job Application Letter – Sample and Tips Example

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Good Application Letter Example

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Application Letter / Cover Letter Example

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Do You Really Need a Job Application Letter?

It is already common knowledge that a resume is one of the most essential items that you need to prepare whenever you plan to apply for a job. However, it is not the only document that can affect the decisions of employers. Aside from a reference letter  written by another person, you can also create another letter that can help you in your application.

A job application letter, or a cover letter , can also greatly impact the way employers look at you as a candidate. If you can create a comprehensive and strategically-formulated cover letter, then you can have higher chances of getting a call for an interview or for the next phases of the recruitment. Here are some of the reasons why we think that making a job application letter should also be prioritized whenever you plan to immerse in the processes of searching and applying for vacant job positions open for employment:

  • A job application letter can help you easily target the demands of the work position. If there are already specifications with the minimum requirements of the job designation, your job application can provide information and instances that are aligned with what the company is looking for. Even if a resume can also do this, a job application letter is actually more thorough as it allows you to be more detailed when discussing your deliverable. You may also see email cover letter examples .
  • A job application letter can make you more desirable as a candidate. This document does not only present your skills and potential. You can also specify the items that you know about the business and its operations. Through this, you can already discuss how you can help the business achieve its goals. If the business can create the perception that you are truly knowledgeable of the specifics of the work position and why you deserve to be hired, then more interest can be given to your application. You may also like business proposal letter examples .
  • A job application letter can market your professional qualifications. The further you explain what employers can expect from you, the more they can have an overview of how you can add value to the business. This is the reason why you have to be strategic when placing information in the job application letter. As much as possible, include information that are highly-related to the work post that you are targeting and those that are directly aligned with the corporate vision, mission and objective of the company.

Cover Letter / Job Application Letter – Guidelines and Example

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Job Application Letter / Cover Letter Template Example

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Simple Job Application Letter Example

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Basic Job Application Letter Example

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How to Prepare Yourself Before Writing a Job Application Letter

If you want to receive a job appointment letter at the end of the recruitment process, you have to ensure that all the documents that you will submit during your application are on point. The process of developing the content, discussion flow and format of your job application letter is very important.

Unlike how others think of it, a job application letter is actually not that easy to do. Yes, you can just write a letter about your desire to apply for a particular work position any time of the day. However, the question that you need to answer is whether the document that you have written can make you standout from your competitors or not. This is why you have to take your time when planning how to come up with an impressive job application letter. Here is how you can prepare yourself whenever you are already prepared to create your own job application letter:

  • Understand the task that you have at hand. It is best for you to research about the development of an outstanding job application letter first before making it. The knowledge and thought that you have about this process can make it easier for you to understand what you need to write in the job application letter.
  • Make sure that you will have enough relevant information about your prospective employer and the job position that you would like to be hired for. Being knowledgeable of the brand, operational needs and corporate image of the business can help you associate your skills and other qualifications in a more strategic and targeted manner.
  • Think of how your job application letter can impact your chances of being noticed by employers. We never know how businesses select their new hires. Do they look at the resumes first before browsing through the job application letter, or the other way around Do they base their impressions just on your professional profile or they also keenly observe the other supplementary documents that you present? Knowing that you have developed a professional, complete and presentable job application letter can make you more confident in the processes of application which can further boost your confidence in the next phases of the recruitment.
  • Gather keywords which can be used in the job application letter. These keywords must be related to the industry where the business is a part of, the demands of the work position that you are applying for, the nature of operations of the employer, and the specifics of the daily job functions expected from the work post open for employment. Remember that your job application letter does not need to be technical and full of terms and jargon. However, you should also not forget that it must be informative.

Cover Letter for Job Application Example


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Job Application Letter – Example


Example of a Cover / Application Letter

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How to Impress Employers Through Your Job Application Letter

Making a job application letter is a task that you need to seriously immerse yourself into. Some people think that a job application letter is not really necessary as a resume can already present the details that the employers would like to know. However, getting higher chances of a callback does not fully rely on providing what employers need to know but also by supplying them with information that can set the standards for the other applicants. This can easily be done through the development of a job application letter that can further elaborate details that a basic resume with a generic format can’t. Listed below are some of the ways on how you can possibly impress employers once they browse through the job application letter that you have submitted. You may also see acknowledgement letter examples & samples.

  • Write the letter in an engaging manner. Ensure that the employers will feel your enthusiasm about the job position that you want to have and the possibility of being a part of the company or the business. You can do this by being aware of the tone and language that you will incorporate in the letter development.
  • Present yourself as a candidate who is not just equipped with all the qualifications needed by the job position, but someone who is willing to learn and consistently wants to excel and improve in his or her chosen craft. This allows the company to have an idea that you have an idea about the business and you have selected to apply there because you believe that the possible employment can result to all parties mutually benefit from and with one another. You may also like employee reference letter samples .
  • Discuss the key requirements of the job position but veer away from presenting those that are already in your resume. There is no need to create a job application letter if you will just repeat what is already in your professional profile. You need to give the employers more insight of who you are and what you can provide the company with if they decide to hire you. You may also check out what is an application letter?
  • Ensure that you can showcase your relevance. List a number of reasons why you are the best candidate for the work position. When stating facts about how your qualifications fit the work description, do not be boastful or overly confident. The discussion must be formal and professional so that you can also make your character shine. Employers do not just look on your professional deliverable as work ethics, character, and adaptability are also important factors that businesses look for in their possible new hires. You might be interested in thank-you letter examples.
  • Focus on the formal letter format and presentation of the job application letter as much as you give focus on the document’s content. Make sure that you will come up with an organized discussion. More so, ensure that you will print the document in a clean and business-appropriate paper. If the company asks you to send it through email, do not forget to check if the job application letter has been attached in your message accordingly. You also have the option to properly format the letter in the body of the actual email.

Cover Letter Example

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Standard Cover Letter / Application Letter Format Example


Example of a Cover Letter for Work Application

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Cover Letter for Work Application Example

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Content of a Job Application Letter

Think of your job application letter as a business proposal cover letter . The latter is used to present a blueprint or a plan that can help business transactions between corporate and/or business entities take place. The same goes with the usage of a job application letter. What do you want to present to employers? How do you want to be perceived? Do you think the content of the letter is appealing and impressive enough for an employment transaction to take place? If you can confidently answer these items, then you are on the right track.

The completion of the content in your job application letter must be highly considered. Making a comprehensive job application letter can effectively provide you with a lead advantage during the recruitment and selection process. Here are the important information that you need to include in your job application letter:

  • The date when you have written and submitted the job application letter
  • The name of the person to whom the job application letter is for and his or her connection to the company
  • The business name and other information of the company where you are applying
  • A salutation
  • The job position that you are applying for
  • The statement that you are a great fit for the work position
  • The reason why you would like to be hired for the work post by the employer
  • The relation of your professional work experiences and deliverable to your desired work position
  • The supporting details that can further strengthen your qualifications
  • The relevance of your professional expertise to the goals and objective of the business
  • A conclusion that should appeal to the employer
  • A simple statement that you will be more than willing to progress to the next phases of the hiring process
  • A statement that you will be waiting for the response of the employer regarding the matter
  • A message of appreciation for the employer’s effort and time to review your application
  • Your contact information where the employer may reach you in the future
  • A closing remark and your signature

You may also see two weeks notice letter examples & samples.

Job Application Letter for Applicants With a Gap in Career History Example

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Cover Letter Layout Example

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Cover Letter / Application Letter Template Example

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Benefits of Having a Comprehensive and Detailed Job Application Letter

With the stiff competition in different industries, you have to come up with ways and strategies on how you can take a step ahead of other applicants. Always remember that there are limited job opportunities that are targeted by highly-qualified and technically-equipped candidates on a daily basis. Having these in mind can help you prepare better when applying for a job. A job application letter can be one of your strengths during this process. Hence, it is important for you to create this document in the most effective way possible. A few of the benefits that you can have as an applicant if you will create a complete and precise job application letter are as follows:

  • Making a job application letter can help you introduce yourself elaborately. You can highlight your key competencies especially those that are not fully-discussed or even placed in your resume summary statement and within the entirety of your professional profile. With this, the employer can give a higher value to your accomplishments and professional experiences. Doing this can also help you showcase instances and real occurrences where your previous employers were able to benefit from your expertise and the execution of your skills in the actual work environment.
  • Creating a job application letter can make it possible for you to further express yourself. Why have you chosen the business as your first choice for possible employment? Why do you think you deserve to be hired? What kind of professional work do you want to be involved in? These are only a few of the questions that you can precisely and directly answer in a job application letter. Most resumes are constraining when it comes to the information that you need to include due to the format that you need to follow. This is not the case when making a job application letter as this document contains a conversation-like content in a professional setting. You may also see business letter examples .
  • Developing a job application letter can give you the chance to explain the weak areas of your resume. As an example, you can discuss reasons on why you have huge employment gaps or why you decided to resign from one company then to another in a short period of time. However, keep in mind that you should not sound defensive when writing these details as it can also negate the purpose of developing the job application letter which is supposed to impress employers. You may also like reference letter examples.
  • Having a job application letter as an essential part of your application strategy can help your qualifications become more tailored with the job position that you are applying for. If you have a job application letter, then you do not need to change a lot of things in your resume as you can already discuss more details in the application letter. Your professional work experiences may not be directly related to the job position that you want. Through the help of a job application letter, you may present the connection of your previous work assignments to the requirements of the new job position that you are applying for. You may also check out appointment letter examples & samples.

Short Job Application Letter Example

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Guide and Example of Job Application Letter / Cover Letter


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Cover Letter / Application Letter – Warning w/ Example

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Tips to Follow When Developing a Job Application Letter

Creating an effective Job Application Letter is crucial in the job hunting process. This document, often accompanying your resume, is your opportunity to make a strong first impression. Whether you’re crafting a cover letter or a job application email, there are key elements to include for a professional cover letter. Here’s a guide to help you develop an impactful job application letter:

  • Understand the Purpose : Your job application letter is more than just a formality. It’s a personal introduction and a pitch. It should complement your resume by highlighting your relevant skills and experiences, tailored to the job you’re applying for.
  • Research the Company : Tailoring your letter to the specific company and position is crucial. Show that you have done your homework by mentioning something about the company’s values, culture, or recent achievements.
  • Start Strong : The opening of your professional cover letter sets the tone. Begin with a compelling introduction that grabs the reader’s attention. Mention the position you’re applying for and how you discovered the opening.
  • Highlight Relevant Skills and Experiences : Use the body of your letter to emphasize why you’re the right fit. Focus on experiences and skills that directly relate to the job description . Use specific examples and quantify your achievements where possible.
  • Make it Personal : Avoid generic phrases. Personalize your job application email or letter by reflecting your enthusiasm for the role and explaining why you’re passionate about working for this specific company.
  • Keep it Concise and Clear : Your letter should be easy to read and to the point. Aim for no more than one page. Use short paragraphs and bullet points for easy scanning.
  • Professional Tone and Language : While you want to show your personality, maintain a professional tone. Use formal language and avoid slang or overly casual phrases.
  • Proofread and Edit : Typos and grammatical errors can make a bad impression. Proofread your letter multiple times and consider having someone else review it as well.
  • Closing with a Call to Action : End your letter by thanking the employer for considering your application and express your interest in discussing your candidacy further in an interview.

A well-crafted Job Application Letter is your gateway to capturing the attention of potential employers. By following the outlined tips and emphasizing your unique skills and experiences, you can create a compelling and professional cover letter. Remember, this letter is your chance to make a memorable first impression, paving the way for a successful job application process.

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How To Write a Job Application Letter (With Examples)

job application letter word sample

What is a Job Application Letter?

Tips for writing a job application letter, how to get started.

  • Writing Guidelines
  • What to Include in Each Section

Simple Formatting Using a Template

Tips for writing an effective letter, sample job application letter, sending an email application, review more letter examples.

Do you need to write a letter to apply for a job? Most of the time, the answer is yes. Even when employers don’t require a job application letter , writing one will help you highlight your skills and achievements and get the hiring manager’s attention. The only time not to send one is when the job listing says not to do so. It can help, and it definitely won't hurt to include an application letter with your resume.

A job application letter, also known as a cover letter , should be sent or uploaded with your resume when applying for jobs. While your resume offers a history of your work experience and an outline of your skills and accomplishments, the job application letter you send to an employer explains why you are qualified for the position and should be selected for an interview.

Writing this letter can seem like a challenging task. However, if you take it one step at a time, you'll soon be an expert at writing application letters to send with your resume.

Melissa Ling / The Balance

Before you begin writing your job application letter, do some groundwork. Consider what information you want to include (keeping in mind that space is limited).

Remember, this letter is making a case for your candidacy for the position. But you can do better than just regurgitating your resume—instead, highlight your most relevant skills, experiences, and abilities.

Analyze the Job Posting

To include the most convincing, relevant details in your letter, you'll need to know what the employer wants.

The biggest clues are within the job advertisement, so spend some time decoding the job ad . Next, match your qualifications with the employer's wants and needs .

Include Your Most Relevant Qualifications

Make a list of your relevant experience and skills. For instance, if the job ad calls for a strong leader, think of examples of when you've successfully led a team. Once you've jotted down some notes, and have a sense of what you want to highlight in your letter, you're ready to get started writing.

Writing Guidelines for Job Application Letters

Writing a job application letter is very different from a quick email to a friend or a thank-you note to a relative. Hiring managers and potential interviewers have certain expectations when it comes to the letter's presentation and appearance, from length (no more than a page) to font size and style to letter spacing :

Length: A letter of application should be no more than one page long. Three to four paragraphs is typical.

Format and Page Margins: A letter of application should be single-spaced with a space between each paragraph. Use about 1" margins and align your text to the left, which is the standard alignment for most documents.

Font: Use a traditional font such as Times New Roman, Arial, or Calibri. The font size should be between 10 and 12 points.

What To Include in Each Section of the Letter

There are also set rules for the sections included in the letter, from salutation to sign-off, and how the letter is organized. Here's a quick lowdown on the main sections included in a job application letter:

Heading: A letter of application should begin with both your and the employer's contact information (name, address, phone number, email) followed by the date. If this is an email rather than an actual letter, include your contact information at the end of the letter, after your signature.

  •   Header Examples

Salutation: This is your polite greeting. The most common salutation is "Dear Mr./Ms." followed by the person's last name. Find out more about appropriate cover letter salutations , including what to do if you don't know the person's name, or are unsure of a contact's gender.

Body of the letter: Think of this section as being three distinct parts.

In the first paragraph , you'll want to mention the job you are applying for and where you saw the job listing.

The next paragraph(s) are the most important part of your letter. Remember how you gathered all that information about what employers were seeking, and how you could meet their needs? This is where you'll share those relevant details on your experience and accomplishments.

The third and last part of the body of the letter will be your thank you to the employer; you can also offer follow-up information.

Complimentary Close: Sign off your email with a polite close, such as "Best" or "Sincerely," followed by your name.

  • Closing Examples

Signature: When you're sending or uploading a printed letter, end with your signature, handwritten, followed by your typed name. If this is an email, simply include your typed name, followed by your contact information.

  • Signature Examples

Overwhelmed by all these formatting and organization requirements? One way to make the process of writing a job application easier is to use a job application letter template to create your own personalized job application letters for applying for a job. Having a template can help save you time if you are sending a lot of application letters.

Be sure that each letter you send is personalized to the company and position; do not send the same letter to different companies.

  • Always write one. Unless a job posting specifically says not to send a letter of application or cover letter, you should always send one. Even if the company does not request a letter of application, it never hurts to include one. If they do ask you to send a letter, make sure to follow the directions exactly (for example, they might ask you to send the letter as an email attachment, or type it directly into their online application system).
  • Use business letter format. Use a formal business letter format when writing your letter. Include your contact information at the top, the date, and the employer’s contact information. Be sure to provide a salutation at the beginning, and your signature at the end.
  • Sell yourself. Throughout the letter, focus on how you would benefit the company. Provide specific examples of times when you demonstrated skills or abilities that would be useful for the job, especially those listed in the job posting or description. If possible, include examples of times when you added value to a company.

Numerical values offer concrete evidence of your skills and accomplishments.

  • Use keywords. Reread the job listing, circling any keywords (such as skills or abilities that are emphasized in the listing). Try to include some of those words in your cover letter. This will help the employer see that you are a strong fit for the job.
  • Keep it brief. Keep your letter under a page long, with no more than about four paragraphs. An employer is more likely to read a concise letter.
  • Proofread and edit. Employers are likely to overlook an application with a lot of errors. Read through your cover letter, and if possible, ask a friend or career counselor to review the letter. Proofread for any grammar or spelling errors.

This is a job application letter sample.  Download the letter template (compatible with Google Docs or Word Online) or read the example below.

Sample Job Application Letter (Text Version)

Elizabeth Johnson 12 Jones Street Portland, Maine 04101 555-555-5555 elizabethjohnson@emailaddress.com

August 11, 2020

Mark Smith Human Resources Manager Veggies to Go 238 Main Street Portland, Maine 04101

Dear Mr. Smith,

I was so excited when my former coworker, Jay Lopez, told me about your opening for an administrative assistant in your Portland offices. A long-time Veggies to Go customer and an experienced admin, I would love to help the company achieve its mission of making healthy produce as available as takeout.

I’ve worked for small companies for my entire career, and I relish the opportunity to wear many hats and work with the team to succeed. In my latest role as an administrative assistant at Beauty Corp, I saved my employer thousands of dollars in temp workers by implementing a self-scheduling system for the customer service reps that cut down on canceled shifts. I also learned web design, time sheet coding, and perfected my Excel skills. 

I’ve attached my resume for your consideration and hope to speak with you soon about your needs for the role.

Best Regards,

Elizabeth Johnson (signature hard copy letter)

Elizabeth Johnson

When you are sending your letter via email include the reason you are writing in the subject line of your message:

Subject Line Example

Subject: Elizabeth Johnson – Administrative Assistant Position

List your contact information in your signature, rather than in the body of the letter:

Email Signature Example

Elizabeth Johnson 555-555-5555 email@emailaddress.com

Review more examples of professionally written cover letters for a variety of circumstances, occupations, and types of jobs.

CareerOneStop. " How Do I Write a Cover Letter ?" Accessed July 14, 2021.

University of Maryland Global Campus. " Frequently Asked Questions ." Accessed July 14, 2021.

Published In: Letters

Writing a Job Application Letter (Samples & Examples)

Often, employers prefer that job applicants furnish them with a professionally written application letter for an open position instead of sending them their resume and cover letter. A job application letter is usually used when applying for a role when the role focuses more on their personality than all other aspects. A job application letter reflects more details about the applicant, whereas the resume focuses on their professional experiences and skills.

What is a Job Application Letter?

A job application letter is a standalone document submitted to the potential employer by the applicant expressing their interest in an open position. The application letter explains who you are, either as an individual or as a professional. The application letter should highlight your skills and achievements, helping to capture the recruiter’s attention responsible for reviewing job applications.

When properly drafted, an application letter explains to the recipient why they should book you for an interview and outlines the significant qualifications that make you the perfect candidate for the position. A professionally written job application letter can create a great first impression and help set you apart from thousands of applicants.

Difference Between a Job Application Letter and a Cover Letter

The key difference between a job application letter and a cover letter is that;

  • Cover letters only define the applicants’ professional qualifications and the reason for writing the letter, while;
  • The job application letter outlines the applicants’ skills, qualifications, strengths, and previous job experiences that are related to the position that they are applying for.

How to Write a Job Application Letter 

When drafting your job application letter, follow these steps to ensure that you include all the information about yourself and your professional experience that will help you seize the hiring managers’ attention: 

Do your research about the organization and the open positions

You must draft a new job application letter for each position you are applying for. This is important so as not to sound generic. By writing from scratch, you will also be able to include pertinent details about the position you are applying for and show your interest in that specific role. Go through the job advert and the company’s website and compare the qualifications and experience with the list of skills and qualifications listed in the job posting. You may also want to brainstorm some of your significant experiences related to the position you are applying for. 

Use a professional format

All job application letters should follow a standard format and should be professionally written. The letter should be single-spaced, have a one-inch margin, and should be left-aligned. Also, you should consider using a more professional and traditional font such as Times New Roman- font size twelve. Try to tailor your letter to fit on one page of printed paper. 

Use a formal business heading

When writing your job application letter, you should use a formal business heading. The heading of your application letter should include your name, your contact information, the date of writing, and the company’s name and address. 

Address the letter to the right recipient 

When gathering information about the company, try and find out the name of the person that you are to send the letter to. In most cases, the person you are supposed to send the letter to is usually included in the job advert, if not try and contact the company and find out their name. 

Start by describing your interest

In your first paragraph, mention the position that you are applying for and where you saw the job listing. Include your interest in the position and provide a brief description of your experiences and qualifications that make you the best candidate for the role.

Outline your skills, experiences, and qualifications

In the next few paragraphs of your job application letter, outline your skills, experiences, and qualifications poised in a way that aligns with the company’s mission and vision statements. 

Include aspects of your personality

When writing your application letter, focus on how you can incorporate aspects of your personality. An engaging letter is more likely to attract the attention of the reader, especially when they can get an idea of how you will be an asset to their team. 

Express appreciation

Before signing off on your job application letter, express your appreciation to the recipient of the letter for reviewing your application letter and considering you for the job. Remember that the hiring manager/potential employer is taking their time to go through your letter, so expressing your gratitude for the time that they spend is a polite and professional way to close your letter. 

Close the letter

Use a professional sign off to conclude your letter. Most people use “Best” or “Sincerely” to close the letter, but you can choose any other that is professional to use. 

Sending Your Job Application Letter 

Job application letter formats depending on whether one is sending it to their supervisor or the hiring manager. If you are looking to send your letter via email, your letter’s format will differ from a mailed or printed letter. When sending via email, your contact information should be at the bottom part of your letter for an email, below your full typed name.  

When you are sending your job application letter via email, it is important to consider the letter’s subject line. The subject line will, in most cases, determine whether the hiring manager opens your letter or not. Make sure to use a relevant subject line in your application, for instance; you can use something like, “Job application letter for the position of…” The best subject line is usually professional, polite, concise, and relevant. 

Free Job Application Letter Templates

Depending on how your choice of words, formatting, and length of your job application letter can either make or break you. To ensure that your job application letter has everything and is well structured, consider the following templates when writing:


Tips to Follow

When drafting your job application letter, make sure to follow these tips to ensure that you have included all the information that the hiring manager requires:

  • Emphasize your abilities and skills: your job application letter is an opportunity for you to introduce and sell yourself as the best candidate for the position that you are applying for. Include some specific situations in which you managed to properly apply your skills, experiences, and abilities to benefit the organization that you were working for. You can also include data to quantify and back up your claims
  • Keep the letter short: even though you may be tempted to include a lot of unnecessary details about yourself, it is important to be brief in your writing. If the potential employer or the hiring manager receives a letter that has several pages, they may not dedicate their time to go through it. A concise letter is more manageable and appealing to them.
  • Proofread your work: since the job application will serve as your first impression, you want to ensure that it sends a positive vibe to the recipient. Ensure that your letter is free of any grammatical errors and spelling mistakes to avoid a potentially negative first impression.
  • Close the letter with all the important details: thank the hiring manager for their time and consideration. Also, provide your contact information and mention how you will follow up.

Most companies usually receive thousands of applications for open positions every day, therefore for you to stand out, your letter should look good, and it must capture their attention from the onset. Having a well-drafted job application letter can greatly help you in getting your dream job. If your job application looks professional, then the hiring manager will be more likely to take it more seriously.

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Stand out from other job applicants with free, professional cover letter templates. Cover letters are a perfect complement to your resume and provide an effective opportunity to show your personality and enthusiasm for a position. Focus on writing a compelling cover letter and let a professionally designed template do the rest.

These free cover letter templates are perfect for any stage of your career, whether you're looking to land an internship or your dream job. If you're applying for a corporate position, you may want to opt for a simple cover letter template. There are a variety of other cover letter designs available, from basic cover letter templates to creative cover letter templates.

Each of these cover letter templates is customizable in Word , so you can add your own text, change design elements, and more. Print out your cover letter or download it for free to use for online job applications. Once you've customized the perfect cover letter, explore resume templates that will match your cover letter design, or download free business cards for your next networking event.

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Application Letter Template in Word

Create Professional Application Letters for Your Job Application to Pair with Your Resume and Covering Letter by Browsing through Template.Net for Free Yet Professional Designs. The Site Offers Simple, Creative, and Modern Application Letters with Numerous Examples Covering Various Professional Fields Suited Best for Teachers, Clerks, and Accountants Alike.

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  • Email Application Letter

Do you want to ensure you set an excellent first impression when applying for a job, a scholarship, or a loan? Fret not for we have professionally made Application Letter Templates in Microsoft Word that you can easily use. The professionally-written contents and comprehensive format will help you convey a coherent and clear explanation of your purpose. Doing so will surely encourage your recipient to give you positive feedback. Since our templates are available in Microsoft Word (.docx) format, you can easily replace the highlighted texts with your information. Download our Ready-Made Application Letter Templates in Microsoft Word and create a great first impression. 

How To Create An Application Letter In Word?

In a job application, an application letter or a cover letter briefly describes your personal information and qualifications. When you apply for a job, you don't just bring your resume with you. You should also bring your application letter. The letter is like a summary of all the details you wrote in your resume. Thus, an application letter can also be an overview of your resume. With that said, it's best to ensure that your application letter explains how deserving you are to be part of a successful team.

To guide you in writing an impressive application letter, here are tips for teaching you how to do it using MS Word.

1. List Your Requirements And Skills

Before you write your application letter using MS Word, make a two-column sheet. Then, list both the requirements and your skills or any other qualifications. Afterward, compare your skills with the indicated job requirements. Always remember that you have a broad skill set. You can sing, write, read, speak, calculate, etc. However, you're only meant to pick the best ones. In which case, you'll need to determine the appropriate ones. The appropriate skills or qualifications you should include are those that match the requirements. Doing so is useful when you're applying for a job. Feel free to refer to our list templates to guide you accordingly.

2. Lay Out Personal Details Completely

Make sure to place your personal information at the top-most part of your application letter. Your personal information includes your complete name, your specific address, phone number, email address, own website, and your job site (LinkedIn or Mynimo) profile. Since you want to make it easy for the employer to contact you, then make sure you indicate your complete personal details. For more references, take a look at our resume templates and learn how to lay your personal details down. 

3. Determine Your Format 

There are several examples of business letter formats such as full-block, modified-block, semi-block, etc. The full-block form has no indentions while the semi-block style has indentions. A full-block style is where you align all the details and sections to the left. On the other hand, the modified-block style and semi-block style does not indent some details and parts to the left. The modified-block and semi-block format make your letter look neat and organized. However, a full-block style makes a smooth eye-scanning for your readers. 

4. Write An Engaging First Paragraph

Especially when you're a fresh graduate who's applying for a job, make sure to write an engaging first paragraph. Be reminded that hiring managers will scan your job application letter and quickly decides whether it's for trash or keeps. Whether you're applying for a summer job, internship, or regular employment, you should also make sure that all paragraphs in your application letter are engaging. For you to make a persuasive first paragraph, state your excitement for the job offer. Then, be specific with the things that attracted you to the job. Also, tell the hiring manager that you're not just familiar with the work, but also highlight how deserving you are. 

5. Explain How You Can Be An Asset

Always answer the hiring manager's question, "What's in it for me?" You should know that there is a reason for the job vacancy and that there is a problem that needs to be solved. You should also express that you are willing to solve the problem. In addition to your skills, include your achievements and relevant work experience. If possible, include any leadership involvements. 

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FREE 15+ Application Letter Templates in Google Docs | Pages | Outlook | MS Word | PDF

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Sending out application letters for jobs , scholarships, student admissions , Job Offer Letters etc is never an easy deal. To make the most of your time you should switch to using the best sample application letter templates now available for free public download. These templates are completely editable, easily manageable, and have neat formatting which draws attention immediately. Using these premium templates increases your chances of being noticed, especially in times of tough competition.

Application Letter

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The Letter of Inquiry templates guarantees uniqueness. The formatting options and the fonts add variety to the application letters. You might even find language options in the premium versions of the same. For an easy idea of how to edit and create your own version of the application letters from these templates you can check out the meticulous examples which have been developed from these very templates.

More Reasons to Make Application Letter Templates your Best Choice

There are hundreds of reasons why one should choose nothing else but these application letter templates; a few of them include – Easy printing options. The templates are in PDF or Word Doc format, which allows you to opt for a direct print if you believe in the postal system. – Small size of these templates allows the final letters to be attached to sample emails . Or you can simply copy the content from the Documents and compose the email body. – They sometimes even come with inclusive CV templates which can be sent with these application letters to the respective places. – Editing content and adding your personal touch has never been easier before these appeal letter templates came into being.

Job Application Letter Sample Word (Doc)

free job application letter for accountant assistant template

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Job Application Letter Sample PDF

formal job application letter template

Job Application Letter Sample

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Teacher Job Application Letter Download

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Application Letter Download

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Application Letter Sample For Any Position Editable

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What is a letter of application PDF?

A letter of application PDF refers to a job application letter or cover letter that is in the Portable Document Format (PDF). PDF is a widely used file format that preserves the formatting and layout of a document, ensuring that it appears the same across different devices and operating systems. In the context of a job application, a letter of application PDF typically includes a professionally crafted document introducing the applicant, expressing interest in a specific position, highlighting qualifications, and providing additional information that supports the candidacy. This PDF format ensures that the document is easily shareable and maintains its intended appearance.

Editable Application Letter

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School Application Letter

college application letter

Application Letter Editable

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How do you end an application letter?

Ending an application letter requires a professional and positive closing. Here are some common and effective ways to conclude an application letter:

  • Formal Closing:  “Sincerely,”
  • Professional Closing:  “Best regards,”
  • Polite Closing:  “Kind regards,”
  • Thankful Closing:  “Thank you for considering my application,”
  • Confident Closing:  “I look forward to the opportunity to discuss my application further,”
  • Appreciative Closing:  “I appreciate your time and consideration,”
  • Enthusiastic Closing:  “Excited about the possibility of contributing to [company/organization],”
  • Grateful Closing:  “Grateful for your attention to my application,”
  • Respectful Closing:  “Respectfully,”
  • Complimentary Closing:  “Thank you for your consideration. Your time is greatly appreciated.”

Remember to follow the closing with your full name and, if applicable, your contact information. Keep the tone professional and aligned with the overall style of your application letter.

application letter for teaching position

Is cover letter and application letter the same?

The terms “cover letter” and “application letter” are often used interchangeably, but they can have slightly different nuances depending on regional and industry preferences. In general, both refer to a formal document submitted along with a job application to provide additional information about the applicant’s qualifications, skills, and interest in the position. The primary purpose is to complement the resume and showcase how the applicant’s experiences align with the requirements of the job.

Some people use “cover letter” to refer specifically to a letter that introduces and “covers” the contents of the job application, while “application letter” might be seen as a broader term encompassing any letter submitted with an application, including cover letters. However, the distinction between the two is not universally agreed upon, and many people use these terms interchangeably.

Free Editable Application Letter

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Sample Format Cover Letter

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Job Application Cover Letter

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Application Letter Sample

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Letter of Application Template

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Job Application Letter Sample PDF Free Download

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Quick Tips for Your Application Letters

  • Keep your letter short.  One of the most frequently asked  cover letter introduction  questions is  “How long should my letter be?”  The answer to this is  one page.  Keep in mind that you are not writing an autobiography. One page would suffice. Just include the necessary details.
  • Follow the appropriate letter format.  An application letter is formal in nature. The best format to follow would be a formal letter format.
  • Use simple and straightforward language.  As mentioned, an application letter is considered to be a formal letter. So keep the language you are using in check and make sure it can be easily comprehended.

What are the 3 types of application letter?

The three main types of application letters are:

  • Cover Letter:  Accompanies a resume during job applications, introducing the applicant and highlighting key qualifications and experiences.
  • Job Application Letter:  Specific to job vacancies, it provides detailed information about the applicant’s skills, experience, and suitability for the position.
  • College Application Letter:  Submitted by students applying to colleges or universities, it outlines academic achievements, extracurricular activities, and personal qualities to demonstrate eligibility for admission. Each type serves a distinct purpose in conveying the applicant’s suitability and interest in a particular opportunity.

How to Write Job Application Letter?

Writing a job application letter, also known as a cover letter, is a crucial step in the job application process. Here’s a guide on how to write an effective job application letter:

1. Contact Information:

  • Include your contact information at the top of the letter, including your full name, address, phone number, and email address.

2. Date and Recipient’s Information:

  • Include the date of writing, followed by the recipient’s name, title, company name, and address. If the hiring manager’s name is not available, use a generic salutation like “Dear Hiring Manager.”

3. Salutation:

  • Begin the letter with a professional salutation, such as “Dear [Hiring Manager’s Name]” or “To Whom It May Concern.”

4. Introduction:

  • Start with a concise introduction that states the specific position you are applying for and how you learned about the job opening.

5. Body Paragraphs:

  • In the body of the letter, highlight your qualifications, skills, and experiences that make you a suitable candidate for the position. Be specific and use examples to demonstrate your abilities.

6. Tailor to the Job:

  • Customize the letter for each application by addressing the specific requirements mentioned in the job description. Show that you have researched the company and understand its needs.

7. Showcase Achievements:

  • Emphasize relevant achievements and experiences that align with the job requirements. Quantify your accomplishments whenever possible.

8. Address Employment Gaps:

  • If you have employment gaps or other potential concerns, briefly address them in a positive manner. Focus on how you’ve used that time for skill development or other constructive activities.

9. Express Enthusiasm:

  • Convey your enthusiasm for the position and the company. Explain why you are interested in the role and how your skills align with the company’s values and goals. Summarize your qualifications and express your eagerness to further discuss your application in an interview. Thank the employer for considering your application.

10. Closing:

  • End the letter with a professional closing, such as “Sincerely” or “Best Regards.”

11. Signature:

  • Sign the letter if submitting a hard copy. If submitting electronically, a typed name is sufficient.
  • Keep the letter concise and focused (usually one page).
  • Use a professional and formal tone.
  • Proofread for grammar and spelling errors.
  • Avoid duplicating your resume; instead, complement it with additional context and details.

Adapting each job application letter to the specific position and company increases your chances of standing out to employers.

1. How to Write a Job Application Letter?

Compose a job application letter by introducing yourself, stating the position you’re applying for, highlighting relevant qualifications and experiences, and expressing enthusiasm for the opportunity.

2. What is the format of application writing?

The format of application writing typically includes a salutation, introduction, body paragraphs highlighting qualifications, a closing statement expressing interest, and a formal closing. Be concise and professional.

3. What is formal letter of application?

A formal letter of application is a written request for employment, admission, or consideration, following a specific structure. It includes details about the applicant’s qualifications, experience, and intent.

4. What is the letter of application with CV?

A letter of application with a CV is a formal document submitted for job applications. It includes a letter introducing the applicant and a Curriculum Vitae (CV) detailing their qualifications and experience.

5. What is personal application writing?

Personal application writing involves crafting a letter or document expressing one’s interest, intent, or request. It could relate to job applications, college admissions, or other personal pursuits requiring formal communication.

6. Is application a part of letter?

Yes, an application is often a part of a letter, specifically in formal contexts like job applications or requests. The application section details the purpose and intent of the letter.

In conclusion, I am eager to bring my skills, passion, and dedication to contribute effectively to your team. Thank you for considering my application. I look forward to the opportunity for an interview to further discuss how my qualifications align with the needs of the position.

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