Division of headings and text
Heading levels
Isolated headings
Length of headings
Informative wording
Parallel structure and content
What are the heading hierarchies?
Isolated headings
Length of headings
How does using parallel structure and content help with writing headings?
Read this description of a well-structured set of headings:
This description applies to:
Correct! When you see headings set out like this, it becomes obvious that you need to create a plan for your headings before you start. Heading set 1 follows the rules and is logical, whereas Heading set 2 breaks the rules and would send the reader on a ‘chase’ to work out what the writer means. So, take a couple of minutes to work out a consistent plan for using headings and apply it to all of your essays.
In general, you are expected to use headings correctly so that your writing is clear, and it is obvious that you have answered the set question. There are rules to help you to do this.
Click on the links to see more details and examples.
BEFORE YOU START YOUR ESSAY, HAVE A CLEAR AND LOGICAL HEADING HIERARCHY.
Work out a system of headings that you can use with all of your essays. Headings should be graded at levels to show a clear order of importance (e.g. level 1 – most important; level 2 – next important and so on). You will mainly use one to three levels of headings in your essay, depending on the length of your assignment. For example, most 2000 word essays may only require 3-5 level 1 headings (i.e. a level 1 heading every 2-3 pages). Remember that the aim of using headings is to keep your reader on track. Too many headings and too many levels creates confusion.
When you design a heading system, show the relative importance of headings with the type size, position (e.g. centred or left justified), using boldface, underlining or capital letters. You can follow a recommended pattern or make up your own system—so long as it is clear and consistent. Example: Level 1: CAPITALS , bold, 14pt, centred, space below Level 2: Lowercase , bold, 12pt, left justified, space below Level 3: Lowercase , italics, 12pt, left justified, no space below
USE HEADINGS FOR SECTIONS IN YOUR DOCUMENT (NOT FOR EACH PARAGRAPH).
The key to working out your essay sections is to work from your question analysis. Consider the following question:
Many lecturers now approve of the use of headings in academic essays. Consider whether the benefits outweigh the problems for the writers and markers. Identify and discuss the key rules for using headings appropriately in academic essays. (2000 words)
Example of a heading plan for this question:
Level 1 headings INTRODUCTION BENEFITS OF USING HEADINGS PROBLEMS WITH USING HEADINGS RULES TO GUIDE HEADING USAGE CONCLUSION
Level 2 headings (example from one section) The heading RULES TO GUIDE HEADING USAGE could have the following level 2 headings:
Heading hierarchies (3 paragraphs)
Effective wording of headings (2 paragraphs)
Effective wording of headings
WHEN YOU DESIGN YOUR HEADINGS SYSTEM, MAKE SURE THAT THE WORDING IS CONSISTENT.
Use three basic principles to word your headings:
For example:
IT IS IMPORTANT THAT YOU KNOW AND APPLY PUNCTUATION RULES TO YOUR HEADINGS.
Headings can be single words or short phrases and DO NOT require a full stop unless you have used a question as a heading—a question mark is then required. The use of capital letters may follow either of the following approaches provided that you are consistent:
INTRODUCE THE TOPIC OF YOUR HEADING IN THE FIRST PARAGRAPH FOLLOWING YOUR HEADING.
When you place a heading in the text, it is a signpost for a section of writing. You need to begin the following paragraph with a sentence that introduces the reader to the heading topic and then announce what will be coming in that section in the essay—just as you do in the essay introduction. A heading is not part of the text of your paragraph, so you should not refer to it with a pronoun reference (e.g. this, these, that).
This means that the wording of the heading matches the information of the following section. Do not make the heading part of the first sentence.
Incorrect | Correct |
a customised learning platform used to provide online delivery of course material for UNE students submission of assessment tasks, to enable participation in discussions and support collaboration. | The customised learning platform, UNE Moodle, is used to provide online delivery of course material, submission of assessment tasks, to enable participation in discussions and support collaboration. |
There is much to learn from what is NOT wanted. Following are some of the common mistakes made in the use of headings in formal written work:
Click on the links to see more details.
Designing a good headings system is also very helpful for setting up a plan for writing as you can quickly see whether you have included and balanced all of the parts of a question. Make sure your headings match the information you signal in the outline statement of your introduction paragraph.
Headings, sections, subsections, or levels of subordination are a style of dividing your research paper into major parts, then minor subsections. Most college papers do not need headings, especially if you are only producing two to five pages. However, if your professor requests you use headings or your are writing an especially long or detailed paper, then use headings to help readers navigate your text. Follow the APA style rules for creating the correct level of heading. Always start with a level one heading and drill down to the last subsection possible (five) in order as seen below. Instructions and examples for headings are available on p. 47- 49 of the new APA 7th Edition manual.
1 |
Text begins as new paragraph. |
2 |
Text begins as new paragraph. |
3 |
Text begins as new paragraph. |
4 | Text begins on the same line. |
5 | Text begins on the same line. |
Proper title case is using both uppercase and lowercase letters in a title. It calls for the major words to be capitalized while any small conjunctions are made smaller, i.e.,
The Title of this Paper is Lengthy
Lowercase paragraph heading calls for the first word to be capitalized along with any proper nouns contained within the heading, i.e.,
The title of this heading is much shorter and all lowercase except for the first word.
Collaboration, information literacy, writing process, apa headings and subheadings.
APA headings and subheadings refers to the rules for formatting sections of documents in the 7th Edition of the American Psychological Association’s Publication Manual .
A research paper written in APA style should be organized into sections and subsections using the five levels of APA headings.
Related Concepts:
Notice how sections contain at least two smaller subsections in the example below:
Participants. , demographics..
Characteristics.
Limitations
Starting with the first level of heading, the subsections of the paper should progressively use the next level(s) of heading without skipping any levels. Major sections of the paper’s main body, including the Method, Results, and Discussion sections, should always be formatted with the first level of heading. However, keep in mind that the Introduction section, which is preceded by the full title of the paper, should be presented in plain type. Any subsections that fall under the major sections are formatted with the next level of heading.
Note that all paragraphs of the main body, including those that fall under subsections of a larger section, still maintain the pattern of indentation, use Times New Roman font, 12 pt., and are double-spaced. There are no extra lines or spaces between paragraphs and headings.
Format each of the five levels of APA-style headings as demonstrated in the example below. Note that while the example features headings titled “First Level,” “Second Level,” and so on, each heading in your paper should be named according to the section it describes.
First level
The first level of heading is bolded and centered, and the first letter of each word in the heading is capitalized. The paragraph text should be typed on the following line and indented five spaces from the left.
Second level
The second level of heading is bolded and situated flush left, and the first letter of each word in the heading is capitalized. The paragraph text should be typed on the following line and indented five spaces from the left.
Third level
The third level of heading is bolded, indented five spaces from the left, and followed by a period. Capitalize only the first letter of the first word in the heading and of proper nouns. The first paragraph following this heading should be typed on the same line as the heading.
Fourth level
The fourth level of heading is bolded, italicized, indented five spaces from the left, and followed by a period. Capitalize only the first letter of the first word in the heading and of proper nouns. The first paragraph following this heading should be typed on the same line as the heading.
Fifth level
The fifth level of heading is italicized, indented five spaces from the left, and followed by a period. Capitalize only the first letter of the first word in the heading and of proper nouns. The first paragraph following this heading should be typed on the same line as the heading.
Method (1st level)
Design (2nd level)
Participants (3rd level)
Demographics. (4th level)
Age Group. (5th level)
Limitations (2nd level)
Suggested edits.
Explore the different ways to cite sources in academic and professional writing, including in-text (Parenthetical), numerical, and note citations.
Collaboration refers to the act of working with others or AI to solve problems, coauthor texts, and develop products and services. Collaboration is a highly prized workplace competency in academic...
Genre may reference a type of writing, art, or musical composition; socially-agreed upon expectations about how writers and speakers should respond to particular rhetorical situations; the cultural values; the epistemological assumptions...
Grammar refers to the rules that inform how people and discourse communities use language (e.g., written or spoken English, body language, or visual language) to communicate. Learn about the rhetorical...
Information Literacy refers to the competencies associated with locating, evaluating, using, and archiving information. In order to thrive, much less survive in a global information economy — an economy where information functions as a...
Mindset refers to a person or community’s way of feeling, thinking, and acting about a topic. The mindsets you hold, consciously or subconsciously, shape how you feel, think, and act–and...
Learn about rhetoric and rhetorical practices (e.g., rhetorical analysis, rhetorical reasoning, rhetorical situation, and rhetorical stance) so that you can strategically manage how you compose and subsequently produce a text...
Style, most simply, refers to how you say something as opposed to what you say. The style of your writing matters because audiences are unlikely to read your work or...
The writing process refers to everything you do in order to complete a writing project. Over the last six decades, researchers have studied and theorized about how writers go about...
Writing studies refers to an interdisciplinary community of scholars and researchers who study writing. Writing studies also refers to an academic, interdisciplinary discipline – a subject of study. Students in...
Paragraph begins here, on the line after the heading. This example is singled spaced, but should be double-spaced as all text in the paper. | |
Paragraph begins here, on the line after the heading. This example is singled spaced, but should be double-spaced as all text in the paper. | |
Paragraph begins here, on the line after the heading. This example is singled spaced, but should be double-spaced as all text in the paper. | |
Paragraph begins here, on the same line as the heading. This example is singled spaced, but should be double-spaced as all text in the paper. | |
Paragraph begins here, on the same line as the heading. This example is singled spaced, but should be double-spaced as all text in the paper. |
If you have ever tried reading a large blob of text, then you know how hard it can be. However, it becomes easier to read when broken into headings and subheadings.
Academic writings like essays have a standard of writing that must be upheld. While not every essay requires headings and subheadings, they are important for organizing your writing.
Headings describe the succeeding section, while subheading gives supporting information for the heading.
With that said, here is everything you need to know about headings
According to Merriam-Webster, a heading forms or serves as a head.
In academic writing, headings represent what is to come in the assignment. Adding a heading will help structure a piece of writing and guide the reader throughout the content. Short pieces of writing don't always require headings. In long-form writing, each specific section should have its heading to communicate what the reader should expect clearly. Think of it as the title of that section.
Since some points are more important than others, the heading chosen should be based on whether the idea you are talking about is the main point. Each heading chosen should tell the reader what the following idea is about. This is because the main points are the building blocks of the content. Make sure it is short, descriptive, and precise.
You can include headings and subheadings/subtopics in an essay if it is long, but ensure that the subtopics or subheadings are relevant to the content and consistent throughout the text in a manner to contribute to your thesis statement. As a good practice, ensure that the essay headings and subheadings do not exceed 12 words.
Subheadings are not recommended for short essays . However, they improve the overall structure of a long essay, help you frame and explore your topic, and enable the readers to know what to expect (they act as signposts in an essay or research paper).
Headings and titles may look similar at a first glance, but they are not. A title represents the entire paper and explains it in clear and short phrases. It is the first thing the reader will see and determine whether they read the rest of the document. For this reason, you need to think of striking, informative, and appropriate titles. You should also write the title based on why you are writing that document. For instance, if the aim of the documents is tutorial, then the title should be task-based.
On the other hand, a heading represents what each section of the paper discusses. They help guide the reader throughout the documents, which is why you should write effective headings, and they should be as descriptive as possible.
Headings are a requirement in most forms of writing, but some lecturers may be divided about using them in academic essays, which is why you should confirm with them first.
Headings are key parts of writing as they will capture the reader's attention and lure them into the document's purpose. They guide the reader to the main points of the paper. You have to set the headings apart from the body of the text by coming up with an enticing phrase.
Subheadings, on the other hand, do more than grab the reader's attention; they show the different subsections of the text. They keep the reader engaged by quickly guiding them to the information they want.
Headings and subheadings appear at the beginning of a section and organize the flow of the documents. In addition, they are both used to break down large blocks of text to make them more scannable. They also have a hierarchy that is Heading (H2) first, followed by subheadings (H3) and (H4) in that order. Subheadings should always come after the heading, as demonstrated.
A heading can be as long as you want it to give the reader a snippet of the idea. A good rule of thumb should be no more than 70 characters.
For higher level headings, like H1, H2, and H3s, they could be as low as one word, for instance, the introduction, methodology, and such. For such sections, the one word is clear enough for the reader to know what it represents. Low levels like H5 and below can be much longer and direct the reader to exactly what they are looking for.
Headings are an important part of academic writing as they act as a preview of the document. They guide the reader on what you are talking about, which is why you should assign different heading levels.
There are five levels of headings in APA style. Level 1, Level 2, level 3, level 4, levels 5. Level 1 is the main heading, followed by level 2, its subheading, and level 3 is the subsection of level 2 in that order.
Level 1 headings are your main headings and are usually typed in the center of the paper in title case and bolded. Their text beneath will always start in the next line, indented inward, just as you begin a new paragraph. These help the reader find their way through the document, read what they want and skip what they are not interested in.
The length and complexity of the paper will determine how many levels you will use. If it's just a short piece of writing, you can use Level 1. If you need two headings, use level 1 and level 2. If it's a 2000-word article, research paper, term paper, or essay, you will need between 3 and 5 headings.
Keep in mind that not every paragraph needs a heading. While headings can keep your work neat, too many can defeat the purpose. Also, make sure that each of the headings and subheadings has a connection to the main title.
All these levels are differentiated by different styles and formats depending on the publication manual provided, which can be either APA or MLA format.
Headings are helpful in academic writing for a myriad of reasons, including:
Much information goes into academic writing to pass information to the reader. Putting all your information in a large block of text will be overwhelming and can scare away the readers. The white gaps at each heading section will offer a resting place hence a visual break. Therefore, separating the large chunks of text into manageable portions will keep your readers engaged.
Headings serve as the structure of your writing. By dividing the large bulk of text with headings, you guide the reader through each section and what it is about. Otherwise, they won't know what it is about.
The main aim of any heading is to hook the reader and create curiosity enough for them to continue reading through the rest of the article. Having a catchy and informative heading will entice them to read even further.
Remember that readers rarely read documents from start to finish. Major headings should stand out but so should headings and subheadings if you want the readers to continue reading your paper.
Readers will likely scan the essay to get a general idea of what it is about and decide if they want to read it. Well-structured headings will help them achieve that.
Headings and subheadings improve the quality of the essay. A high-quality essay is suitable for readers and also for search engine optimization (SEO) if you intend to publish it online. Ensure to use keywords in the headings and structure them to improve visibility.
Writing informative and precise headings and subheadings is vital if you want your writing to get the message home. You need to borrow the following tips to show that they should spend time reading your writing.
The length of your article or essay will determine how long your headings and subheadings should be. Put yourself in the reader's shoes and think of the heading you would like to read. Lengthy headings aren't attractive. Most readers want something short and precise, which is what you should do. It should only take them a few seconds to read, so be sure the length should be not more than 30 words.
Headings and subheadings are essential to catch the reader's attention but are not important enough to stand independently. They represent the critical concepts and all the supporting ideas. Therefore, you need to consider the topic's relevance when determining what phrases to use in your subheading. Carefully think about each key piece of information you'd like to include in each of your sections. Then ensure that each subheading is connected to the main title or the heading.
Headings and subheadings tell the reader what the content is about. They are usually about five words long. Therefore, you should go directly to the point using clear language that is easy to understand. Most readers skim through the text before reading which is why you should use simple and straightforward words. Always remember that readers have questions and are looking for answers and shouldn't have to ponder what you are talking about. If your heading is clear and to the point, they won't leave to look for answers elsewhere.
Consider where your target audience is likely to look and where they are likely to appear. While doing this, also consider the kind of phrases they are likely to type for the specific information they want. This gives you a general idea of where to place headings and subheadings. Remember that the APA and MLA format requires that all headings be placed hierarchically. So as you choose your phrases, ensure that they align with the content's topic and flow.
Heading styles format your headings to make them stand out from the rest of the text. They also give your essay structure and make it more accessible to the target audience. In addition to this, headings also help in:
Remember that each heading is formatted with a different heading style located in the style section. Since you've already used H1 for the major heading, the first subheading will be H2, and the second subheading will be H3.
Related Reading: How to indent an essay well.
Putting numbers on your heading makes it easy to scan. Top-level headings like H1 are numbered 1,2,3,4 while second-level headings, like H2, are numbered 1.1, 1.2, 1.3
Remember that even though you are numbering the headings, you need to introduce your topic in the first paragraph after the headings. Headings don't speak for themselves, so writing a few sentences restating the main idea will tell the reader what will come.
If you intend to use headings in your paper, ensure each section has a heading and subheading. Also, ensure they are consistent in font, size, color, indentation, etc. The style function in Microsoft Word will help create consistency in your headings. You must select the text you want to convert into a heading, then select the appropriate heading from the Style box.
Avoid repeating any phrases in your headings. Using the same heading more than once can affect the reader's comprehension of your message, negatively impacting their reaction to your essay. Sometimes you may repeat the headings without even noticing. For this reason, you should use the Find Function in MS Word or Google Docs.
Another way you can check for repetition is by reading your essay out loud, and this will help you spot any headings or subheadings that have been repeated.
Effective headings are well capitalized, formatted, and punctuated. The APA style uses two styles for this, title case and sentence case. In the title case, major words are capitalized, while minor ones are lowercase. Sentence cases, on the other hand, only capitalize the proper nouns while the rest remain in lowercase.
Microsoft Word has a built-in feature that anticipates how you want to format your document. As you begin typing, your text starts in the typical style, but when you press enter and move to a new line, the style changes to H1 with different fonts, colors, etc.
If you are typing a paragraph with a small number of words and press enter and then fail to provide proper punctuation, the feature will assume you are moving to a new paragraph, and it will then automatically enter a new heading with a heading style.
Use concrete and descriptive language to make your headings more effective so the reader can know what to expect in each section. Don't use function headings when writing your technical reports; these are not so predictable, and readers benefit from the headings being much more descriptive.
Function headings are only used when writing pieces that need consistent structures, for instance, lab reports. An example is:
Technical terms should not be used in headings because they may be hard to understand except those who know the languages. Technical terms are primarily used in academic documents that professionals read but if not specified, avoid them.
Related Read: How to write an article title in academic papers.
Headings and subheadings are vital features in academic writing that represent the main points of a topic. The difference in formatting helps reader's the main points from the rest of the texts. Ensure you follow all the tips about including headings and subheadings in your text. Talk to your lecturer, professor, teacher, or instructor if you are unsure whether to add them to your essay.
Headings are markers that guide the reader through an essay by showing them what the next section is about. Like a title, they are only a few words long and are essential in structuring your content so as not to overwhelm the reader.
Yes. It will help if you put headings in your essays to make them more readable. Essays consist of three parts: introduction, body, and conclusion. Most of them are written in a continuous, paragraphed text without the need for section headings, especially if it's a short essay. On the other hand, long-form essays need headings and subheadings to make them easy to write and read. Since most lecturers are divided about using them in academic essays, you should confirm with your tutor before you start writing.
Subheadings are mini headlines that come after the headings, and they help explain more about the headings and aid readers in skimming through the content. If you have used the first heading, H1, and need to provide more information about it, add a subheading, H2.
If you have trouble deciding how to use subheadings correctly, think of them as an outline. Therefore, break down your topic into simple ideas, then use them to organize your essay.
You must think carefully about the aim of writing a paper and the main idea. Each heading should be clear and to the point. You don't want to mince words and possibly confuse the reader. Also, remember that headings are meant to enhance, not replace, the main topic. Ensure you set it apart from the body of the text by using H1 formatting in either Microsoft Word or Google Docs.
Borrow some of the following best practices to write an effective heading:
Headings (section headings) are the title of your essay. They appear at the beginning of the page and guide the reader through your content. It is the first one your readers see before reading your essay or text. It doesn't matter whether the reader reads every word in your essay; they can still get the basic idea of your paper. Using different heading levels will help the reader navigate through the document. The headings and subheadings should be captivating enough to make an excellent first impression.
When writing a subheading, keep in mind that the H2s are the headers of each header for the main section of the essay. H3s are the subsections of the main points in H2s. H4s, on the other hand, are detailed subheadings breaking down the text into more specific options. The subheadings amplify the title or heading of the essay, and they also complement the headings. They make your writing flow and should be relevant to the topic. With such an organization, you have achieved a first-class essay level. A good subheading captures the essence of the title and consistently informs the reader that they are still on an idea related to the topic. It is also short, descriptive, clear, and concise.
Yes. Just like books are divided into chapters, essays and articles should be divided into sections. Essays should have section headings because they help make your work more organized and easy to read. And within those sections, the text can be divided into subsections.
You will probably be tempted to use more words to make your heading more concise, but this isn't a good idea. Make sure you carefully choose words that clearly describe your chosen topic. If possible, use numbers in your headings because they are like brain candy, making your work more interesting. Also, ensure you use odd numbers because they are more attractive to readers than even numbers, according to the Content Marketing institute . Avoid abbreviations, idioms, or colloquial expressions when writing headings and subheadings.
To be safe, only use a maximum of three headings. However, this will depend on the length of your academic assignments. Remember that headings are short phrases that introduce the topic you are writing about and make it easy for the readers to read through. So if you are writing a short essay of fewer than 1000 words, there is no need for headings. But for articles above 1000 words then, you must use them. Headings will help identify the different sections in an essay.
Headings organize your essay in a hierarchical order. Since some points are more critical, assigning different levels will help distinguish them.
Gradecrest is a professional writing service that provides original model papers. We offer personalized services along with research materials for assistance purposes only. All the materials from our website should be used with proper references. See our Terms of Use Page for proper details.
Purdue Online Writing Lab Purdue OWL® College of Liberal Arts
This page is brought to you by the OWL at Purdue University. When printing this page, you must include the entire legal notice.
Copyright ©1995-2018 by The Writing Lab & The OWL at Purdue and Purdue University. All rights reserved. This material may not be published, reproduced, broadcast, rewritten, or redistributed without permission. Use of this site constitutes acceptance of our terms and conditions of fair use.
Note: This page reflects the latest version of the APA Publication Manual (i.e., APA 7), which released in October 2019. The equivalent resource for the older APA 6 style can be found here .
APA Style uses a unique headings system to separate and classify paper sections. Headings are used to help guide the reader through a document. The levels are organized by levels of subordination, and each section of the paper should start with the highest level of heading. There are 5 heading levels in APA. Regardless of the number of levels, always use the headings in order, beginning with level 1. The format of each level is illustrated below:
| |
|
|
1 |
Text starts a new paragraph. |
2 |
Text starts a new paragraph. |
3 |
Text starts a new paragraph. |
4 | Paragraph text continues on the same line as the same paragraph. |
5 | Paragraph text continues on the same line as the same paragraph. |
Thus, if the article has four sections, some of which have subsections and some of which don’t, use headings depending on the level of subordination. Section headings receive level one format. Subsections receive level two format. Subsections of subsections receive level three format. For example:
Method (Level 1)
Site of Study (Level 2)
Participant Population (Level 2)
Teachers (Level 3)
Students (Level 3)
Results (Level 1)
Spatial Ability (Level 2)
Test One (Level 3)
Teachers With Experience. (Level 4)
Teachers in Training. (Level 4)
Teaching Assistants . (Level 5)
Test Two (Level 3)
Kinesthetic Ability (Level 2)
In APA Style, the Introduction section never gets a heading and headings are not indicated by letters or numbers. For subsections in the beginning of a paper (introduction section), the first level of subsection will use Level 2 headings — the title of the paper counts as the Level 1 heading. Levels of headings will depend upon the length and organization of your paper. Regardless, always begin with level one headings and proceed to level two, etc.
Special headings called section labels are used for certain sections of a paper which always start on a new page.
These labels should be positioned on their own line at the top of the page where the section starts, in bold and centered.
APA also allows for seriation in the body text to help authors organize and present key ideas. For lists where a specific order or numbered procedure is necessary, use an Arabic numeral directly followed by a period, such as:
On the basis of four generations of usability testing on the Purdue OWL, the Purdue OWL Usability Team recommended the following:
Numbered lists should contain full sentences or paragraphs rather than phrases. The first word after each number should be capitalized, as well as the first word in any following sentence; each sentence should end with a period or other punctuation.
For lists that do not communicate hierarchical order or chronology, use bullets:
In general, participants found the user-centered OWL mock up to be easier to use. What follows are samples of participants' responses:
Authors may also use seriation for paragraph length text.
For seriation within sentences, authors may use letters:
On the basis of research conducted by the usability team, OWL staff have completed (a) the OWL site map; (b) integrating graphics with text on the OWL homepage; (c) search boxes on all OWL pages except the orange OWL resources (that is pending; we do have a search page); (d) moving the navigation bar to the left side of pages on all OWL resources except in the orange area (that is pending); (e) piloting the first phase of the three-tiered navigation system, as illustrated in the new Engagement section.
Authors may also separate points with bullet lists:
On the basis of the research conducted by the usability team, OWL staff have completed
If your bulleted list is part of the sentence and is not preceded by a colon, treat the bullets like a part of the sentence, adhering to standard capitalization and punctuation. This option is helpful for complex or longer bulleted sentences that may be more difficult to read without the aid of punctuation. For items in a bulleted list that are phrases rather than sentences, no punctuation is necessary.
The start of the semester is the perfect time to learn how to create and format APA Style student papers. This article walks through the formatting steps needed to create an APA Style student paper, starting with a basic setup that applies to the entire paper (margins, font, line spacing, paragraph alignment and indentation, and page headers). It then covers formatting for the major sections of a student paper: the title page, the text, tables and figures, and the reference list. Finally, it concludes by describing how to organize student papers and ways to improve their quality and presentation.
The guidelines for student paper setup are described and shown using annotated diagrams in the Student Paper Setup Guide (PDF, 3.40MB) and the A Step-by-Step Guide to APA Style Student Papers webinar . Chapter 1 of the Concise Guide to APA Style and Chapter 2 of the Publication Manual of the American Psychological Association describe the elements, format, and organization for student papers. Tables and figures are covered in Chapter 7 of both books. Information on paper format and tables and figures and a full sample student paper are also available on the APA Style website.
The guidelines for basic setup apply to the entire paper. Perform these steps when you first open your document, and then you do not have to worry about them again while writing your paper. Because these are general aspects of paper formatting, they apply to all APA Style papers, student or professional. Students should always check with their assigning instructor or institution for specific guidelines for their papers, which may be different than or in addition to APA Style guidelines.
Seventh edition APA Style was designed with modern word-processing programs in mind. Most default settings in programs such as Academic Writer, Microsoft Word, and Google Docs already comply with APA Style. This means that, for most paper elements, you do not have to make any changes to the default settings of your word-processing program. However, you may need to make a few adjustments before you begin writing.
Use 1-in. margins on all sides of the page (top, bottom, left, and right). This is usually how papers are automatically set.
Use a legible font. The default font of your word-processing program is acceptable. Many sans serif and serif fonts can be used in APA Style, including 11-point Calibri, 11-point Arial, 12-point Times New Roman, and 11-point Georgia. You can also use other fonts described on the font page of the website.
Double-space the entire paper including the title page, block quotations, and the reference list. This is something you usually must set using the paragraph function of your word-processing program. But once you do, you will not have to change the spacing for the entirety of your paper–just double-space everything. Do not add blank lines before or after headings. Do not add extra spacing between paragraphs. For paper sections with different line spacing, see the line spacing page.
Align all paragraphs of text in the body of your paper to the left margin. Leave the right margin ragged. Do not use full justification. Indent the first line of every paragraph of text 0.5-in. using the tab key or the paragraph-formatting function of your word-processing program. For paper sections with different alignment and indentation, see the paragraph alignment and indentation page.
Put a page number in the top right of every page header , including the title page, starting with page number 1. Use the automatic page-numbering function of your word-processing program to insert the page number in the top right corner; do not type the page numbers manually. The page number is the same font and font size as the text of your paper. Student papers do not require a running head on any page, unless specifically requested by the instructor.
Title page elements.
APA Style has two title page formats: student and professional (for details, see title page setup ). Unless instructed otherwise, students should use the student title page format and include the following elements, in the order listed, on the title page:
The format for the byline depends on whether the paper has one author, two authors, or three or more authors.
Students have an academic affiliation, which identities where they studied when the paper was written. Because students working together on a paper are usually in the same class, they will have one shared affiliation. The affiliation consists of the name of the department and the name of the college or university, separated by a comma (e.g., Department of Psychology, George Mason University). The department is that of the course to which the paper is being submitted, which may be different than the department of the student’s major. Do not include the location unless it is part of the institution’s name.
Write the course number and name and the instructor name as shown on institutional materials (e.g., the syllabus). The course number and name are often separated by a colon (e.g., PST-4510: History and Systems Psychology). Write the assignment due date in the month, date, and year format used in your country (e.g., Sept. 10, 2020).
Double-space the whole title page. Place the paper title three or four lines down from the top of the page. Add an extra double-spaced blank like between the paper title and the byline. Then, list the other title page elements on separate lines, without extra lines in between.
Center all title page elements (except the right-aligned page number in the header).
Write the title page using the same font and font size as the rest of your paper. Bold the paper title. Use standard font (i.e., no bold, no italics) for all other title page elements.
Repeat the paper title at the top of the first page of text. Begin the paper with an introduction to provide background on the topic, cite related studies, and contextualize the paper. Use descriptive headings to identify other sections as needed (e.g., Method, Results, Discussion for quantitative research papers). Sections and headings vary depending on the paper type and its complexity. Text can include tables and figures, block quotations, headings, and footnotes.
Double-space all text, including headings and section labels, paragraphs of text, and block quotations.
Center the paper title on the first line of the text. Indent the first line of all paragraphs 0.5-in.
Left-align the text. Leave the right margin ragged.
Indent the whole block quotation 0.5-in. from the left margin. Double-space the block quotation, the same as other body text. Find more information on the quotations page.
Use the same font throughout the entire paper. Write body text in standard (nonbold, nonitalic) font. Bold only headings and section labels. Use italics sparingly, for instance, to highlight a key term on first use (for more information, see the italics page).
For detailed guidance on formatting headings, including headings in the introduction of a paper, see the headings page and the headings in sample papers .
Tables and figures are only included in student papers if needed for the assignment. Tables and figures share the same elements and layout. See the website for sample tables and sample figures .
Tables include the following four elements:
Figures include the following four elements:
Double-space the table number and title. Single-, 1.5-, or double-space the table body (adjust as needed for readability). Double-space the table note.
Double-space the figure number and title. The default settings for spacing in figure images is usually acceptable (but adjust the spacing as needed for readability). Double-space the figure note.
Left-align the table number and title. Center column headings. Left-align the table itself and left-align the leftmost (stub) column. Center data in the table body if it is short or left-align the data if it is long. Left-align the table note.
Left-align the figure number and title. Left-align the whole figure image. The default alignment of the program in which you created your figure is usually acceptable for axis titles and data labels. Left-align the figure note.
Bold the table number. Italicize the table title. Use the same font and font size in the table body as the text of your paper. Italicize the word “Note” at the start of the table note. Write the note in the same font and font size as the text of your paper.
Bold the figure number. Italicize the figure title. Use a sans serif font (e.g., Calibri, Arial) in the figure image in a size between 8 to 14 points. Italicize the word “Note” at the start of the figure note. Write the note in the same font and font size as the text of your paper.
There are two options for the placement of tables and figures in an APA Style paper. The first option is to place all tables and figures on separate pages after the reference list. The second option is to embed each table and figure within the text after its first callout. This guide describes options for the placement of tables and figures embedded in the text. If your instructor requires tables and figures to be placed at the end of the paper, see the table and figure guidelines and the sample professional paper .
Call out (mention) the table or figure in the text before embedding it (e.g., write “see Figure 1” or “Table 1 presents”). You can place the table or figure after the callout either at the bottom of the page, at the top of the next page, or by itself on the next page. Avoid placing tables and figures in the middle of the page.
Include a callout to the table or figure in the text before that table or figure. Add a blank double-spaced line between the text and the table or figure at the bottom of the page.
Include a callout to the table in the text on the previous page before that table or figure. The table or figure then appears at the top of the next page. Add a blank double-spaced line between the end of the table or figure and the text that follows.
Embed long tables or large figures on their own page if needed. The text continues on the next page.
Reference list elements.
The reference list consists of the “References” section label and the alphabetical list of references. View reference examples on the APA Style website. Consult Chapter 10 in both the Concise Guide and Publication Manual for even more examples.
Start the reference list at the top of a new page after the text. Double-space the entire reference list (both within and between entries).
Center the “References” label. Apply a hanging indent of 0.5-in. to all reference list entries. Create the hanging indent using your word-processing program; do not manually hit the enter and tab keys.
Bold the “References” label at the top of the first page of references. Use italics within reference list entries on either the title (e.g., webpages, books, reports) or on the source (e.g., journal articles, edited book chapters).
Check page order.
Undergraduate student resources
Still have questions? Leave a comment
Add Comment
Enter your email id to get the downloadable right in your inbox!
Need editing and proofreading services.
A header for an essay is an important part of APA or MLA formatting guidelines . In this article, we’ll find out the purpose of an essay header, how to format it, and the APA and MLA essay header variations.
A properly formatted header helps your professor quickly and easily identify your essay. In APA format , the essay header also carries a gist of your larger topic, providing the reader with basic information about your essay in one glance.
Let’s take a more detailed look at how to write a header for an essay.
Ensure top-notch essay formatting! Get started
A header for an essay is a line of text typically included at the top of the page. The content of the header depends on your essay header format. The MLA essay header includes your last name whereas the APA essay header includes a shortened title of your essay.
The use of a header is especially important in longer essays, as it helps professors navigate the document with ease. The page number helps them locate specific information quickly and the author’s name helps them associate each essay with the student who wrote it.
The Modern Language Association (MLA), often used in literature and humanities essays, requires a specific type of header. It consists of your last name, followed by a space and then the page number. Thus, the MLA essay header helps the instructor easily associate your work with you amidst a sea of other assignments.
The header for an MLA format essay is typically placed in the top right-hand corner of each page of the document. The information is right-aligned, double-spaced, and is usually preceded by a 0.5-inch margin.
Here’s an essay header example to help you understand:
It is important to note that the MLA essay header is not the same as a title page. The title page is a separate page that includes the essay title, your name, the course title, and the date of submission. The MLA format essay header is simply a standardized way to format page numbers and your personal information within the document itself.
The American Psychological Association (APA) usually requires a header to be included in both student and professional essays. The APA essay header includes an abbreviated title of the essay along with the page number.
The title should be in all capital letters and should not be more than 50 characters long. It should be included on the top left corner of the page. The page number should be included opposite the title, in the top right corner of the page.
Take a look at this essay header example:
It is important to note that running head in an APA essay header is optional for students but compulsory for professionals. While the header must be present in both types of APA essays, the elements differ.
1. To activate the header for an essay, double-right-click on the top of the page.
If you need additional help with headers and other formatting guidelines, you can also consider working with a professional essay editing service .
Want to keep reading? Here are the newest articles we’ve worked on:
Are the header and title exactly the same, should i use my full name in the mla header, what are running apa headers.
Found this article helpful?
Leave a Comment: Cancel reply
Your email address will not be published.
Your organization needs a technical editor: here’s why, your guide to the best ebook readers in 2024, writing for the web: 7 expert tips for web content writing.
Subscribe to our Newsletter
Get carefully curated resources about writing, editing, and publishing in the comfort of your inbox.
How to Copyright Your Book?
If you’ve thought about copyrighting your book, you’re on the right path.
© 2024 All rights reserved
A consistent structure is a big thing when writing an academic essay or paper. The framework for writing an academic paper encompasses using headings and subheadings to divide the content into manageable chunks or sections.
When writing longer essays and research papers (10 pages and above), breaking the test into different but related sections might be helpful to avoid unnecessary strained transition sentences.
The headings are the first thing the readers look at when reading the essay. They are akin to the headlines in a magazine or webpage. Subheadings are the additional subtopics or headings immediately after the main title or header. Headings are meant to grab the readers' attention, but the subheadings make them draw the readers deeper into the topic.
A subheading is a mini-headline given to a section or paragraph within the main text. They are often smaller than the main heading but larger than the paragraph text.
While headings can be used in most academic papers of different lengths (even those less than ten pages), subheadings are reserved for shorter sections within a larger section. If you have a paper with just three main points and the first point has three subpoints, you can use subheadings to organize the subpoints under the main point.
When used in an essay, research paper, or other longer papers, the headings and subheadings should be formatted such that they are distinguishable from the contents of your text.
Let's dig deeper and see how to make headings and subheadings in an essay.
Headings and subheadings capture the readers' attention, making it easier to sell your ideas to those who skim through written pieces first to determine whether it is worth their time.
Using headings and subheadings helps organize your thoughts. They enable readers to focus on the critical aspects of the essay or research paper. In an essay or research paper, each subheading is considered a mini-essay with thoughts limited to a specific element or perspective of the topic.
Using headings and subheadings informs your readers about where they are in the paper. Also, these subheadings act as signposts or directions that orient the readers to your thoughts in the paper.
The subheadings ensure that your thoughts are structured and that you remain focused on the topic within a limited area. For instance, if you are writing a mental health essay or research paper, you can have a subheading dealing with risk factors and another dealing with the impacts of stigma on mental health.
Subheadings also make the research process easier because you can organize your research around them. This way, you can approach your research systematically and limit its scope. You can then scrutinize and organize the scholarly resources rather than focus on the entire research pile.
Having subheadings in essays or research papers makes writing the paper easier. You can plan, draft, and polish each essay section independently. Doing so helps you to write the paper with ease. Consequently, you can fight off writer's block by putting points of argument under each subheading and organizing it later when you are psyched up to write.
In research writing, it is imperative to have a refined heading and subheading. We discussed how to do this when we wrote about titling an essay and other academic papers. However, certain features make a subheading or a heading stand out. A good subheading can be many things, but let's sample some of the outstanding features it must have. Here are some aspects that make an excellent subheading and heading:
If you are like many students who wonder about how to integrate subheadings into an essay, this section clarifies everything. First, however, there are some crucial tips that you need to consider.
Remember, a subheading expands your heading and comes after the latter. While both hook the audience by grabbing their attention, the subheading enables your readers to delve deeper into the topic. Subheadings are used to divide an otherwise large chunk of paper into sections or chapters.
Subheadings are primarily written in sentence cases and should never be in capital letters. Therefore, you should capitalize the first letter of the subheading of your essay. This is unlike the heading in the title case, meaning that all the major words (nouns, adverbs, pronouns, and adjectives) and words with four or more letters have their first words capitalized. Subheadings subordinate the higher levels. To make a good subheading, here are the tips.
A good essay subheading should be easy to read. Precisely, it should take a few seconds to read. Our experts recommend keeping the subheading between 4 to 10 words, the standard length of subheadings in academic writing. Ensure as well that it fits a single line. If your subheading runs over, it will be ambiguous and might alter the structure of your essay or paper.
You only have a few words to impress your readers. Therefore, only bring in the most crucial information you want to use to bait your readers. Avoid examining every aspect and focus on one aspect of the topic. As long as you have aroused the reader's curiosity to explore your essay, that's it!
When you use headings and subheadings in an essay or academic paper, ensure that each maintains the same level. You should not skip subheading levels. And if the first subheading is the only subheading, you are better off eliminating it and maintaining the heading. An excellent strategy to maintain this consistency is planning your essay, which you can do by creating an outline .
APA or MLA format does not allow you to label headings and subheadings with numbers or letters. However, there are some instances, such as when writing a dissertation or thesis, where you will most likely be required to use multilevel numbering for the headings and subheadings. Therefore, when you number the headings and subheadings, ensure that it is in a consistent format that you can later use when referring to them elsewhere, for instance, in a table of contents. Microsoft Word automates the process of numbering by choosing the heading styles.
A good subheading should coax the readers to read the text. It should give them an appetite to devour your paper. And it should be persuasive because it does the work of signposting the ideas to expect in a subsection.
When writing the subheadings, ensure they each add new information to your text to avoid repetitive subheadings. It would be wise to ensure that each subheading addresses a unique aspect of the topic instead of echoing the previous subheadings discussed. As you edit your paper, guarantee that the subheadings progress and add new and relevant information to engage the readers.
Although tempting, avoid using corny words, jokes, and puns in your subheadings. You should not use contractions as well. Introducing these aspects can make your subheadings and headings ambiguous, deterring the readers from reading the content.
As you write the subheadings, ensure that they are relevant to the content of your essay. Eliminate any irrelevant subheadings in your essay. Think about the vital information you must include and how you need to format it into a separate section. The strategy helps write subheadings that address your essay's real issues. The subheadings should also give the readers a clue of what to expect to grab their attention further.
When writing the subheadings, you should include relevant keywords and phrases that attract the readers' attention. In addition, the keywords and phrases should be related to your topic and thesis statement.
If you are writing an academic paper (research paper or essay), ensure that your subheadings and headings are formatted per the citation and formatting styles. Later in this article, we look at how to format subheadings and headings in MLA and APA, which are the most common styles. You can also acquaint yourself with other academic writing styles such as Chicago, Vancouver, Oxford, Bluebook, or Harvard.
If you intend to write an A essay, consider reading our guide on writing first-class essays to integrate other factors that professors look for when assigning higher grades for essays.
Related Read:
In APA formatting and citation style, headings are used in essays and research papers to separate and classify paper sections. The headings are meant to guide the readers through the document. Headings and subheadings are organized in subordination levels, with each section of the paper starting with the highest heading level.
You can organize headings into five different levels in APA. However, it would help if you used the headings in order beginning from level 1, regardless of the number of heading levels.
Below is how to organize the levels:
You can use at least two subheadings in APA or non at all. If there is just one subheading, the top-level heading is enough, so do away with it.
When writing a paper in APA , the first paragraph is automatically understood as the introduction. Therefore, there is no need to start with the heading "introduction." The paper's title, which is centered and bolded, becomes the de facto level 1 heading. If your introduction has subsections, you can use headings within the introduction beginning with level 2 headings for the first level subsection, level 3 for the subsections of level 2 headings, and so on. After writing the introduction, use the level 1 heading for the following main section of the paper. Headings should be descriptive and concise. They should be well-formatted and clearly worded for visual and content appeal.
When writing headings and subheadings in APA, here are a few things to keep in mind:
MLA headings and subheadings enhance a paper's coherence, soundness, and quality. Using the hierarchy of 5 heading levels in APA should be easier now that we have explained everything.
MLA headings are sometimes confused with the header. While the MLA heading is found on the first page and serves the purpose of identifying information, the header is the identifier located on top of every document page.
Using section headings in MLA help improve the readability of the document. Students are mainly not required to use headings when writing essays and papers.
Unlike APA, MLA allows the use of font styling to differentiate the levels of the subheadings. However, the styling of the subheadings should be consistent so that the readers can follow the structure of the essay or paper.
Every subheading should appear in the same size, format, and style for easier identification as one reads your text. The subheadings in MLA papers or essays should flush to the left margin to avoid confusing them with block quotes. Avoid online one level for the internal levels. For instance, if you have a level between 1 and 5, you should ensure that there is more than one instance. If you have one level 2 subheading, ensure that you also have a second level 2 subheading. Above all, every heading and subheading must have content or text beneath them. The content should support the thesis statement of your paper.
Related reading:
Ensure you use the correct subheading level to help you navigate through your essay or paper. It also helps to know what to be added to the automatic table of contents. Use the subheadings as illustrated below:
Take some time and watch this video by Dr. Andy Jonson illustrates how to use headings and subheadings in academic writing.
Below are some sample questions, expert answers, and recommendations for essay subheadings and headings.
Although shorter essays are written in continuous, flowing, and paragraphed texts and do not need subheadings, longer essays are carefully structured using headings and subheadings.
An essay or research paper can have headings and subheadings (subtopics) if it is long enough to accommodate different sections. Nevertheless, when writing the headings and subheadings, they should be relevant and consistent with the topic and contribute to the overarching goal of the essay or research paper (the thesis statement). A good length for a heading or subheading should be ten words or less. While standard essays do not use subheadings, they assuredly improve the structure of extended essays.
Subheadings subordinate the headings (the title of the essay). They should be persuasive, descriptive, and conversational. They should elaborate on what is in the headline and capture the importance of the topic. Maintain consistency when writing them.
For short papers, no. However, you can include sub-sections for longer papers with appropriate headings and subheadings. For instance, when writing a proposal, dissertation, or thesis, you can have sections and subsections for the problem statement, background information, research questions, hypothesis, aims/objectives, and paper overview.
You should not include subheadings in the concluding paragraphs of an essay unless for more extended research papers.
No, section headings and subheadings must not be phrased as questions in MLA, APA, or Harvard formatting styles.
15% off first order, what you get from us.
Our papers are 100% original and unique to pass online plagiarism checkers.
Even when we say essays for sale, they meet academic writing conventions.
Hit us up on live chat or Messenger for continuous help with your essays.
Order essays and begin communicating with your writer directly and anonymously.
The deadline for your latest writing assignment is mere minutes away. You’re rushing to get the final details together and suddenly realize you’ve forgotten a title. You quickly throw something random on top of the page and submit it to your teacher.
You’re not satisfied with your title, but you vow to do better next time. And you will!
You’ve learned from your mistake: essay titles are not a last-minute detail. They’re an integral part of any piece of written work and should be planned out earlier on in the writing process.
Titles lead to your reader’s first impression of your essay, and the headings help organize your thoughts and make the essay easier to read. Let’s take a look at how you can turn your titles from an afterthought into a well-thought-out writing element.
People DO judge a book by its cover, and they will judge your essay by its title. So writing a strong title is an important part of starting your writing off on the right foot.
Your essay title has two main functions:
Additionally, keep in mind these three pointers:
Vague titles do not inform the reader. Provide a specific description of what your focus will be. Your audience wants to know precisely what they will be reading.
Bad Example: Oceans
Good Example: Disappearing Ocean Life in the Pacific Rim
If your title is boring, readers will not want to keep reading. Offer them something that will get attention.
Bad Example: How Consumers are Wrongly Spending Money
Good Example: The Seven Million Dollar Mistake
Everyone may be writing a college admissions essay, but don’t title yours: My College Admissions Essay . No matter what the prompt, make your title something that stands out from the stack.
Bad Example: My Research Project
Good Example: Relocating the Human Race to Mars
Essay headers are often overlooked by writers, but they can really help your readers as they journey through your essay. While the title may get the reader hooked, the headers keep them moving smoothly through your paper. They enhance readability and help explain what is most relevant in the essay.
Each essay header should answer these two questions:
When readers approach a new section of your essay, they will have a better reading experience if they have a small preview of what’s to come.
Writing a useful header should be relatively easy. Read through your paragraphs and see what the main idea of is. From here, make a list of sub-topics that are discussed in each section. The best way to do this is to pull from the main points you listed out in your outline (which you, of course, remembered to do!).
Remember the following details about writing a header:
You don’t want to give away all of your ideas here, but you need to give some guiding information.
Bad Example: Eating Too Many Fatty Foods Can Increase Your Cholesterol Levels
Good Example: How Your Diet Affects Your Health
Choose a pattern and stick with it throughout the entirety of the assignment. If you start off by having a heading for each paragraph, keep it that way until the end. Also, make sure the format remains the same. If your first heading is in the form of a question, all of the rest should be as well.
Bad Example: Beaches, What is Up With Littering?, I Want to Clean Up the Planet
Good Example: Neglected Beaches, Effects of Litter, Motivated Activists
Just like when you are writing a title, there are generic headings you can lean on to get it done quick and easy. But don’t use these. Your conclusion shouldn’t have the header, "Conclusion." Come up with something unique for each part of your essay to keep your reader from feeling fatigued as they read on.
Bad Example: Conclusion
Good Example: Will the Pandas Survive?
Your essay should be scannable. This means that if someone needs information fast, they can find it without having to read every word of your piece.
Although titles and headers are often neglected, they are very important to your pieces of writing. They grab your reader’s attention from the start and keep them focused throughout the rest of your essay. Taking the time to craft great titles and headers can advance your writing to the next level.
Don’t overlook the title and section headers when putting together your next writing assignment. Follow these pointers for keeping your writing organized and effective.
Need a topic for your upcoming argumentative essay? We've got 100 helpful prompts to help you get kickstarted on your next writing assignment.
Your personal statement is arguably the most important part of your college application. Follow these guidelines for an exceptional admissions essay.
Definition of heading.
A heading is a short phrase describing what the succeeding section is all about. You can think of it as the title of that particular section.
Short documents usually do not require the use of headings. For theses and other complex readings, however, headings are important because they help readers identify the main points of each section in the paper.
All right, now we know a heading is there to tell readers what a section is about. Some points are more important than others, so assigning different heading levels is necessary to indicate their significance. The level of a heading should be based on whether the idea is a main point, or a subpoint.
Main points all relate to the central argument of your topic. They are like building blocks that move toward your conclusion. Therefore, they need to be clearly visible at first glance. Subpoints, on the other hand, are minor details such as statistics, or examples that support the main points. They are not significant enough to stand as main topics, but they are important enough that they should still catch the readers’ attention.
Headings and subheadings represent the key concepts and supporting ideas in the paper. They visually convey levels of importance. Differences in text format guide readers to distinguish the main points from the rest. Headings are generally bigger, if not more conspicuous, than subheadings. Subheadings should be less noticeable than preceding subheadings.
Click here to download the APA heading level guidelines
APA has specific formatting guidelines for each heading level that need to be followed consistently. Please see the following example.
|
|
1 |
*For Abstract and Reference List, however, Heading 1 is NOT bolded. |
2 |
|
3 | Begin body text immediately after heading. |
4 | Begin body text immediately after heading. |
5 | Begin body text immediately after heading. |
Aside from making your paper easier to scan, having well-structured heading levels makes it easier for you, the author, to organise your ideas while writing. While headings are considered building blocks, subheadings are to be seen as roadmaps, as they keep the author and the readers on track, and having subheadings helps you determine whether you are veering away from your main topic or not.
Keep headings concise. Headings are typically one to five words long, like a title. Subheadings, on the other hand, can be a little longer, since they expound on the heading. Think of subheadings as supporting details of the main idea (the heading) in bullet points—short and simplified.
Use headings to enhance, not replace. Headings (and subheadings) should supplement the substance of your paper, not take the place of your topic sentences. They should frame your topic, not overwhelm the whole segment.
Do not overdo it. Not all paragraphs need a subheading. And only use headings if you have more than one point per heading level.
Updated: 27 May 2020
Q: why are headings important in a paper.
A: A heading is a short phrase that indicates what the next section of your essay, report or thesis is all about. Headings are used to organise the presentation of your argument and lead the reader through the paper. The reader should be able to preview what your paper covers—your argument—by reading just the headings. Knowing what to expect and how it all links together allows the reader to absorb the material more quickly and easily. Headings also help the writer of an essay to organise their thoughts and material, lessening writing time and improving the clarity and logic of the argument.
A: How long is a piece of string? There is no precise answer here—it will depend on the nature of your essay. A few tips, though. You don’t want too many—not every paragraph needs a heading. Too many headings will overwhelm the reader and dilute their organising effect. Too few, on the other hand, may see the reader get halfway through a section and question what they are reading and why—they passed the last signpost (heading) too long ago, and now they’re lost. You may like to study examples of top-notch essays or journal articles to build your understanding of effective use of headings—that will help you judge what is most appropriate in your own work.
A: Headings and subheadings represent the key concepts and supporting ideas in a paper. Depending on the length of a paper, one level of heading may suffice (or none, for very short pieces); for long works such as theses, multiple levels of subheadings will help organise the material and guide the reader (the APA Manual, for example, provides for up to five levels). As heading levels visually convey levels of importance, differences in text format are used to distinguish the main points from the rest. Headings are generally bigger, and may be centred and/or bold; subheadings should be increasingly less noticeable than preceding subheadings. As a further tip, the length of different levels of headings may also differ—main headings are typically only one to five words long, but subheadings may be a little longer since they expound on the heading.
Please enter your details and we will email a quote to you.
Please paste a link to the journal editing guidelines if possible.
Copyright 2024, Elite Editing
Terms & Conditions | Privacy Policy
Published on December 11, 2019 by Raimo Streefkerk . Revised on May 6, 2024 by Jack Caulfield.
The MLA Handbook provides guidelines for creating MLA citations and formatting academic papers. This includes advice on structuring parenthetical citations, the Works Cited page, and tables and figures. This quick guide will help you set up your MLA format paper in no time.
Start by applying these MLA format guidelines to your document:
Alternatively, you can automatically apply the formatting with our MLA docx or Google Docs template.
How to set up mla format in google docs, header and title, running head, works cited page, creating mla style citations, headings and subheadings, tables and figures, frequently asked questions about mla format.
The header in MLA format is left-aligned on the first page of your paper. It includes
After the MLA header, press ENTER once and type your paper title. Center the title and don’t forget to apply title-case capitalization. Read our article on writing strong titles that are informative, striking and appropriate.
For a paper with multiple authors, it’s better to use a separate title page instead.
At the top of every page, including the first page, you need to include your last name and the page number. This is called the “running head.” Follow these steps to set up the MLA running head in your Word or Google Docs document:
The running head should look like this:
The Works Cited list is included on a separate page at the end of your paper. You list all the sources you referenced in your paper in alphabetical order. Don’t include sources that weren’t cited in the paper, except potentially in an MLA annotated bibliography assignment.
Place the title “Works Cited” in the center at the top of the page. After the title, press ENTER once and insert your MLA references.
If a reference entry is longer than one line, each line after the first should be indented ½ inch (called a hanging indent ). All entries are double spaced, just like the rest of the text.
Prefer to cite your sources manually? Use the interactive example below to see what the Works Cited entry and MLA in-text citation look like for different source types.
Headings and subheadings are not mandatory, but they can help you organize and structure your paper, especially in longer assignments.
MLA has only a few formatting requirements for headings. They should
We recommend keeping the font and size the same as the body text and applying title case capitalization. In general, boldface indicates greater prominence, while italics are appropriate for subordinate headings.
Chapter Title
Section Heading
Tip: Both Google Docs and Microsoft Word allow you to create heading levels that help you to keep your headings consistent.
Tables and other illustrations (referred to as “figures”) should be placed as close to the relevant part of text as possible. MLA also provides guidelines for presenting them.
Tables are labeled and numbered, along with a descriptive title. The label and title are placed above the table on separate lines; the label and number appear in bold.
A caption providing information about the source appears below the table; you don’t need one if the table is your own work.
Below this, any explanatory notes appear, marked on the relevant part of the table with a superscript letter. The first line of each note is indented; your word processor should apply this formatting automatically.
Just like in the rest of the paper, the text is double spaced and you should use title case capitalization for the title (but not for the caption or notes).
Figures (any image included in your paper that isn’t a table) are also labeled and numbered, but here, this is integrated into the caption below the image. The caption in this case is also centered.
The label “Figure” is abbreviated to “Fig.” and followed by the figure number and a period. The rest of the caption gives either full source information, or (as in the example here) just basic descriptive information about the image (author, title, publication year).
If the caption of your table or figure includes full source information and that source is not otherwise cited in the text, you don’t need to include it in your Works Cited list.
Give full source information in a caption in the same format as you would in the Works Cited list, but without inverting the author name (i.e. John Smith, not Smith, John).
MLA recommends using 12-point Times New Roman , since it’s easy to read and installed on every computer. Other standard fonts such as Arial or Georgia are also acceptable. If in doubt, check with your supervisor which font you should be using.
The main guidelines for formatting a paper in MLA style are as follows:
The fastest and most accurate way to create MLA citations is by using Scribbr’s MLA Citation Generator .
Search by book title, page URL, or journal DOI to automatically generate flawless citations, or cite manually using the simple citation forms.
The MLA Handbook is currently in its 9th edition , published in 2021.
This quick guide to MLA style explains the latest guidelines for citing sources and formatting papers according to MLA.
Usually, no title page is needed in an MLA paper . A header is generally included at the top of the first page instead. The exceptions are when:
In those cases, you should use a title page instead of a header, listing the same information but on a separate page.
If you want to cite this source, you can copy and paste the citation or click the “Cite this Scribbr article” button to automatically add the citation to our free Citation Generator.
Streefkerk, R. (2024, May 06). MLA Format | Complete Guidelines & Free Template. Scribbr. Retrieved June 26, 2024, from https://www.scribbr.com/mla/formatting/
Other students also liked, creating an mla header, block quoting in mla style, how to format your mla works cited page, get unlimited documents corrected.
✔ Free APA citation check included ✔ Unlimited document corrections ✔ Specialized in correcting academic texts
Table of Contents
Some essay sub-headings are similar to signposts of topics you will discuss in your paper. They are simply a way to split your ideas into sections.
An essay subheading can act in both ways of the descriptions mentioned above, depending on how the sub-heading is used in your paper.
Proper use of essay subheadings is a process that builds bridges and can make your essay flow from start to end.
Essay writing is easy when a well-written essay subheading is used. The sub-heading is a process that helps make your essay read better and look attractive.
A sub-heading is a short, descriptive sentence that provides information about the content of the section to which it is found. A sub-heading is used to distinguish the main points of an essay from one another.
For example, i f you choose to write about ‘Horses on a Beach’ then your heading might say ‘Movies and Horses on a Beach’.
An essay sub heading is your heading for each essay that is underneath the larger essay title. Usually you have to have all subheadings included in the index so that it can be read.
How do I learn how to write subheadings in an essay?
You can learn best by reading through some top quality essays and analyzing the way they are structured. Another way to learn is by writing many essays by hand. Let’s dive into how to use headings in essays.
Ordinarily, essays do not have headings. All they have are templates and structures. Hence, the six major parts of an essay are:
Headings in an essay are same as sections of an essay. To properly give good headings to your essay, you have to know your topic well.
Also, you need to make your decision about the coverage of your topic. This help you to define your headings and divide your writing into appropriate headings (sections).
Additionally, quality heads will produce quality subheadings. Really, it’s that easy. You won’t be able to organize your topic properly without headings and subheadings. If you don’t do a great job of researching and learning about it before you start writing.
We use subheadings to go into further detail on a specific part of your essay’s main heading.
Example : Essay Topic: The effect of pollution on our ecosystem. Heading 1: Definition of key terms. Heading 2 : Pollution and the ecosystem. An example of a subheading under this heading could be: Effect of pollution to the balance of the ecosystem.
In order to create more impact on your essay, you have to know how to use headings. It is informative and allows the reader to know what the essay is about before reading the content.
An essay title, on the other hand, is the main description of the content of your essay. Like subtitles, it tells the reader what they will encounter as they scroll down.
Abir is a data analyst and researcher. Among her interests are artificial intelligence, machine learning, and natural language processing. As a humanitarian and educator, she actively supports women in tech and promotes diversity.
Subheadings writing guide: overview, benefits & tips.
An essential part of writing is the order in which key thoughts are labeled. Key points are often labeled with…
The Modern Language Association created the MLA-style referencing system for literary works. The writing style provides a flexible framework for…
Whether you’re writing in the APA or MLA format, there are rules that you need to follow. These rules help…
Do you want to divide your text into multiple parts? You must consider reading this article with an example of…
There are several formatting styles when it comes to writing research papers. Though not without their criticisms, the format for…
Some essay sub-headings are similar to signposts of topics you will discuss in your paper. They are simply a way…
IMAGES
VIDEO
COMMENTS
Capitalization, formatting and sequencing. At the outset, make a plan for how you will deal with matters of capitalization, formatting and sequencing of headings. Headings at the same level should be formatted the same. For instance, "Section 2.2" should get the same treatment as "Section 4.1".
There are five levels of heading in APA Style. Level 1 is the highest or main level of heading, Level 2 is a subheading of Level 1, Level 3 is a subheading of Level 2, and so on through Levels 4 and 5. The number of headings to use in a paper depends on the length and complexity of the work. If only one level of heading is needed, use Level 1.
Using heading styles in Word or Google Docs. Instead of formatting every heading individually, you can use the "Styles" feature in Word or Google Docs. This allows you to save the styling and apply it with just a click. The first time you use APA Style, you need to update the default heading styles to reflect the APA heading guidelines.
Headings should be styled in descending order of prominence. After the first level, the other headings are subheadings—that is, they are subordinate. Font styling and size are used to signal prominence. In general, a boldface, larger font indicates prominence; a smaller font, italics, and lack of bold can be used to signal subordination.
Set the headers in the correct header size. Click the "Normal Text" dropdown and choose Header 1 for Level 1 APA headings, Header 2 for Level 2, and so on. Go to Insert>Table of Contents. Note: Keep in mind that APA 7th style guide dictates that the headings and text should have the same font size and typeface.
Using headings. Headings are standard for some written forms (e.g. report writing, case studies). However, lecturers can be divided about whether they allow/prefer you to use headings in your academic essays. Some lecturers prefer headings while others don't want you to use headings. You will need to check your lecturer's preference.
Text begins as new paragraph. 3. Flush Left, Bold, Italics, Upper and Lowercase Heading. Text begins as new paragraph. 4. Indent, Bold, Uppercase and Lowercase Heading with a Period at the End. Text begins on the same line. 5. Indent, Bold, Italics, Uppercase and Lowercase Heading with a Period at the End.
Definition. APA headings and subheadings refers to the rules for formatting sections of documents in the 7th Edition of the American Psychological Association's Publication Manual. A research paper written in APA style should be organized into sections and subsections using the five levels of APA headings. Related Concepts:
5 Levels of Headings. Heading.Level. Heading.Format. 1. Centered, Bold, Title Case. Paragraph begins here, on the line after the heading. This example is singled spaced, but should be double-spaced as all text in the paper. 2. Flush Left, Bold, Title Case.
Headings and subheadings are essential to catch the reader's attention but are not important enough to stand independently. They represent the critical concepts and all the supporting ideas. Therefore, you need to consider the topic's relevance when determining what phrases to use in your subheading.
Indent the first line of every paragraph of text 0.5 in. using the tab key or the paragraph-formatting function of your word-processing program. Page numbers: Put a page number in the top right corner of every page, including the title page or cover page, which is page 1. Student papers do not require a running head on any page.
There are 5 heading levels in APA. Regardless of the number of levels, always use the headings in order, beginning with level 1. The format of each level is illustrated below: APA Headings. Level. Format. 1. Centered, Boldface, Title Case Heading. Text starts a new paragraph.
Bold only headings and section labels. Use italics sparingly, for instance, to highlight a key term on first use (for more information, see the italics page). Headings format. For detailed guidance on formatting headings, including headings in the introduction of a paper, see the headings page and the headings in sample papers.
4. Hover over "Top of Page" and select "Plain Number 3". 5. For the MLA header, enter your last name along with the page number, both right-aligned. For the APA header, input the abbreviated version of the title in all capital letters and press the "Tab" key. MLA essay header example. APA essay header example.
Revised on March 5, 2024. The first page of your MLA format paper starts with a four-line left-aligned header containing: Your full name. Your instructor's name. The course name and number. The date of submission. After the header, the title of the paper is centred on a new line, in title case. The header and title do not take any special ...
So if your paper has three main points, but the first point has three main subpoints, you might use subheadings for the subpoints under main point 1. 1. Headings should correlate to the preview of the paper. Headings only help organize the paper if they correspond to the preview that has explained how the paper is organized.
Heading 1 is bold, centered, and written in the title case. This can include the main elements of the paper, such as Literature Review, methods, conclusion, discussion, recommendations, etc. Heading 2 is flush left, in boldface, and written in title case. These are the headings directly under heading 1.
Be consistent throughout your essay. Choose a pattern and stick with it throughout the entirety of the assignment. If you start off by having a heading for each paragraph, keep it that way until the end. Also, make sure the format remains the same.
Times New Roman font for both the body text as the headings. APA heading format. Heading 1. Centered, Bold, Title Case Capitalization *. Heading 2. Left-Aligned, Bold, Title Case Capitalization*. Heading 3. Indented, bold, sentence case capitalization ,** a final period. The body text begins immediately after the period.
A: A heading is a short phrase that indicates what the next section of your essay, report or thesis is all about. Headings are used to organise the presentation of your argument and lead the reader through the paper. The reader should be able to preview what your paper covers—your argument—by reading just the headings.
Cite your MLA source. Start by applying these MLA format guidelines to your document: Use an easily readable font like 12 pt Times New Roman. Set 1 inch page margins. Use double line spacing. Include a ½" indent for new paragraphs. Include a four-line MLA heading on the first page. Center the paper's title.
We use subheadings to go into further detail on a specific part of your essay's main heading. Example: Essay Topic: The effect of pollution on our ecosystem. Heading 1: Definition of key terms. Heading 2: Pollution and the ecosystem. An example of a subheading under this heading could be: Effect of pollution to the balance of the ecosystem ...